HomeMy WebLinkAbout2022-09-28 WS & CC Meeting Minutes - Approved
Approved
CITY OF CENTERVILLE
WORK SESSION AND CITY COUNCIL MEETING
SEPTEMBER 28, 2022
5.00 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council
Work Session & Council meeting on September 28, 2022 in Council Chambers of City Hall and also live
streamed by North Metro TV.
WORK SESSION (5:00 PM)
I. CALL TO ORDER
Mayor D. Love called the meeting to order at 5:00 p.m.
II. Roll Call
PRESENT: Mayor D. Love
Council Member Russ Koski
Council Member Darrin Mosher
Junior Council Member Danny Peterson (Non-Voting)
ABSENT: Council Member Steve King
Council Member Michelle Lakso
STAFF: City Administrator Statz
Assistant City Administrator Athanasia Lewis
City Attorney Kurt Glaser
Finance Director DeJong (Left @ 7:37 p.m.)
III. ITEMS OF DISCUSSION
1. Centerville Lake Water Quality – Bob Schack, Centerville Lake Association
Administrator Statz stated that several individuals from the Association desired to address Council and
that he would allow them to introduce themselves upon speaking and presenting. He stated that he had
recently met with the Rice Creek Watershed District Representatives, Mr. Matt Kocian and Nick
Tomczik. Administrator Statz reviewed the email with Council that was contained in their packet
regarding research provided by RCWD. The email discussed phosphorous, Centerville and Peltier Lake
levels, loading of phosphorous, additional research needed regarding incoming drainage, carp not being
considered to be a major issue at these early stages of studying the lakes, cost to treat the prime cause of
the green algae (phosphorous), in Centerville Lake only, being approximately $1 million dollars,
available funding from the Legacy Fund, the establishment of a Special Taxing Authority, approximately
80 property owner abutting the lake, with both the cities of Centerville and Lino, Anoka County Parks
and the RCWD potentially being partners in funding cleanup efforts.
Mr. Bob Schack, Centerville Lake Association and Lino Lakes resident, gave a brief update of
participation in funding Curly-Leaf Pondweed treatment with almost 100% of the residents contributing,
treating 40 acres, types of treatment for phosphorous, the potential for a Special Taxing Authority, and
City of Centerville
City Council Work Session & Meeting Minutes
September 28, 2022
stated that the Association is requesting that the City participate in funding for the lake’s phosphorous
treatment as the City owns property abutting the lake and that the lake is an asset of the community.
Ms. Kim Ganzal, 1339 Mound Trail, appeared before Council an reviewed the presentation that was
included in Council’s packet of the history of past treatments of the lake and its outcome, successful
treatments of other lakes in the state for phosphorous (Fish Lake, Lake Como and Bald Eagle Lake),
closures at the Rice Creek Chain of Lakes Beach due to green algae and some level of financial support
by the City.
Discussion ensued regarding the belief that both Centerville and Peltier Lakes needed cleanup, realizing
the benefits of the lakes, responsibilities of the State of Minnesota and DNR, fertilizer, RCWD’s ability
to organize a taxing authority, individuals that reside in close proximity to the lake with deeded access,
additional research, solid numbers associated with treatment, additional funding possibilities and
exhausting them prior to the City providing financial assistance but being supportive of the effort as the
lakes are an asset to the city and its residents.
2. MN Small Cities Membership
Assistant City Administrator Lewis stated that the city is currently a member of Metro Cities which is an
organization that represents cities with issues facing them similar to the League of Minnesota Cities
which the city is also a member of. She stated that MN Small Cities is an organization that assists cities
that have populations under 5,000 and they have 700+ member cities. She stated that they operate
similarly as the other two (2) organizations but focus on issues that affect smaller communities. She
stated that she felt it would be in the city’s best interest to become a member.
Discussion ensued regarding Local Government Aid and recent legislature, ability to being informed on
issues for smaller communities and opportunities for additional lobbying efforts on behalf of smaller
cities.
3. Garbage/Recycling Services (RFP or Extension)
Administrator Statz stated that the current contract with Republic Services would be expiring on June 30,
2023. He stated that staff is looking for direction on whether Council would like to go out for Requests
for Proposals (RFPs) or would they be willing to negotiate an extension with the current provider. He
stated that the RFP process could be lengthy and had concerns that it should be commenced soon if that
was Council’s wish.
Discussion ensued regarding the current services received and that Council was pleased with Republic
Services, previous practice of just approving extensions as that was common practice and was financially
advantageous. Discussion also took place regarding Ms. Mathiasen’s recent presentation regarding the
garbage/recycling industry and commodity pricing, the unknown inflationary factors, percentage of
increases, fuel escalators, staffing shortages, etc. that could be observed through an extension or RFP
process along with Republic Services just presenting an extension and the possibility of Council declining
it with other industry watchers being informed of it, which could backfire in the RFP process and attorney
fees associated with the process.
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September 28, 2022
4. Preliminary General Fund Budget
Administrator Statz stated that this was an opportunity for Council to review the Preliminary General
Fund Budget prior to its approval and forwarding to the County. He stated that once the levy is set, it
cannot increase but only decrease so he desired for Council to make comments if they wished.
Finance Director DeJong stated that staff has thoroughly reviewed the Preliminary General Fund Budget
and are confident that the numbers are solid. He stated that with the recent bidding of the thin overlay
project and increased costs, long range funding may need to be considered.
Discussion ensued regarding fund balances at end of year, revenue received for building permits, saving
taxpayer dollars, decreasing debt, costs increasing, and a projected balance in 2023 of approximately
$524,000 above policy.
IV. ADJOURNMENT
Mayor Love adjourned the City Council Work Session at 6:25 p.m. allowing for a five (5) minute recess
prior to the start of the regularly scheduled Council meeting.
COUNCIL MEETING
I. CALL TO ORDER
Mayor D. Love called the meeting to order at 6:30 p.m.
ROLL CALL
PRESENT: Mayor D. Love
Council Member Russ Koski
Council Member Darrin Mosher
Junior Council Member Danny Peterson (Non-Voting)
ABSENT: Council Member Steve King
Council Member Michelle Lakso
STAFF: City Administrator Mark Statz
Assistant City Administrator Athanasia Lewis
Finance Director Bruce DeJong
City Attorney Kurt Glaser
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
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Mayor Love provided an opportunity for others to add or delete any items. He added Centennial Lakes
Police Department and Centennial Fire District’s 2023 Budgets under Items #9 and 10 respectively and
Resolution #22-0XX before VIII. Old Business, Item #1. He also corrected 2022 to 2023 stating it was
a typographical error on the same item.
Motion by Council Member Mosher, seconded by Council Member Koski to Approve with the
Above Stated Notations. All in favor. Motion carried.
IV. APPOINTMENTS/PRESENTATIONS
1. Jeff Holmberg – Superintendent, Centennial Public Schools
Superintendent Holmberg addressed the City Council and reviewed the presentation that was contained
in Council’s packet. He thanked Council for being a community partner and stated that he valued the
relationship that has been had.
Mayor Love thanked Superintendent Holmberg for the presentation and also stated that the City has
valued the relationship that is had between them.
Discussion ensued regarding the renovations to the elementary school, passing times for high school
students, congestions of hallways, security, staff/diversity, recruitment, the possibility of a
statue/monument placed at the Elementary School and continued partnering.
V. PUBLIC HEARINGS
1. None.
APPROVAL OF THE MINUTES
1. None.
VII. CONSENT AGENDA
Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz
requested that Consent Agenda Items #8, #9 and #10 be pulled for discussion.
1. City of Centerville Claims through September 28, 2022 (Check #35399-35419), & (1945E-
11951E)
2. Centennial Lake Police Department Claims through September 22, 2022 (Check #14473-
14485), (Payroll Check #14471-14472), (E2022070-E2022071) & Voided Check #14461
3. Centennial Fire District Claims through September 13, 2022 (Check #9374-9380), (Payroll
Check #9372-9373) & (E2022011)
4. Res. #22-0XX – Domestic Violence Awareness Month
5. Encroachment Agreements
a. 7321 Brian Drive – Fence, Sides & Rear Yard
b. 1845 Laramee Lane – Fence, Sides & Rear Yard
6. 2 AM Liquor License Renewal – JV Summit Corp. dba Southern Rail
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7. Artifact Loan Form
8. Materials Testing Contract
9. CLPD 2023 Budget
10. CFD 2023 Budget
Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Consent
Agenda Items #1-7. All in favor. Motion carried.
Item #8 – Administrator Statz stated that staff attempted to secure three (3) proposals but only two (2)
were received and that the selected contractor and staff had difficulty with contract language. Attorney
Glaser reviewed the contact with the selected contractor and had concerns with language associated with
a limitation of liability clause which he believes that the City’s exposure is limited and Braun has
unlocked that limit with a normal contract and up to our insurance liability and give us a workmanship
warranty different than the contract before you this evening. Administrator Statz stated that staff has
recommended Braun Intertec for the 2022 Thin Overlay Project. He explained that even though Braun’s
proposal was higher than the other bidder, they have an industry reputation and extensive experience in
in this type of work.
Attorney Glaser stated that Council could consider the contract allowing him to draft appropriate
language limiting the city’s liability and providing a workmanship warrant from the contractor similarly
to the way Council has authorized him to draft revisions to other contracts without them see it or the
contract could come back to Council with the revisions at their next meet. He did state that Administrator
Statz would desire the contract to be approved provisionally with the Attorney’s language as Bituminous
Roadways anticipated starting paving the following day and that the contact was needed as soon as
possible.
Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Materials
Testing Contract with Braun Intertec Contingent upon the City Attorney’s Approval. All in favor.
Motion carried.
Item #9 & 10 – Administrator Statz stated that the budgets were not contained in the Council packets.
He stated that the Joint Powers Agreements stated that each member city must adopt individually even
though the Fire Steering and Governing Board have already approved. He reported that he felt that the
Council should approve them prior to the City’s budget. He stated that the final budget numbers are
within $1,000 of what has been discussed previously. He also reported that the Centennial Lakes Police
budget being $3,110,855 with the City’s portion increasing $44,567 from the previous year and the
Centennial Fire District budget being 705,309 with the City’s portion increasing $23,093 from the
previous year.
Motion by Council Member Koski, seconded by Council Member Mosher to Approve Items #9 &
10 as presented. All in favor. Motion carried.
VIII. OLD BUSINESS
1. Res. #22-0XX – Approving the 2023 Preliminary General Fund Budget
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Administrator Statz stated that the 2023 Preliminary General Fund Budget needed approval this evening
with the Final Budget needing approval in December. He stated that if no decision was made this
evening, last year’s budget would remain in effect.
Finance Director DeJong reassured Council that what was presented in the packet for 2023 was
reasonable and affordable with the tax levy increasing of $103,419 or 3.7% higher than 2022. He
explained that the primary reason was the loss of Local Government Aid. He stated that the percentage
would be felt differently to residents due to offsetting, new construction and improvements to existing
buildings. He stated that the General Fund Budget would be $2,919,880 and the Tax Levy would be
$2,608,872 for 2023.
Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Res. #22-026 –
Approving the 2023 Preliminary General Fund Budget as Presented. All in favor. Motion carried.
2. Website and Mobile App
Assistant City Administrator Lewis stated that the launch of the newly updates website would be October
4, 2022 with the Mobile App being slightly delayed by approximately two (2) weeks. She reviewed the
presentation that was contained in Council’s packet.
Jr. Council Member Peterson stated that he wished that his schedule allowed for contribution more but
he likes what he has seen so far. Several members of Council felt that it was an improvement from the
previous website and offered their gratitude to staff’s time and the vendor’s ability to deliver a product
of not only visual improvement but functionality.
Assistant City Administrator Lewis stated that re-working the site for optimum usability would continue
as the process continues and staff updates accordingly. Assistant Lewis thanked Committee Members
for their input and hard work getting to this stage of development.
IX. NEW BUSINESS
1. Change Order #1 – 2022 Thin Overlay Program & City Hall Parking Lot Improvements
Administrator Statz stated that there was not a problem with the project but that with the contractor on
site and minimal associated expenditures he authorized the construction of a sidewalk between City Hall
and the fire station, requested that the trail that was proposed for the Old Mill Estate project be completed
as the City was being reimbursed by the developer for the relocation of said trail and marking turn lanes
requested by Centerville Elementary on Progress Road and Centerville Road.
Discussion ensued regarding completing while a viable contractor was on site versus putting each project
out for bid, the delivery date of the City’s newly purchased Tool Cat, additional requests for relocation
of the sidewalk and handrails and delay due to additional expenditures, funding, previous discussions
regarding monument installation, sidewalk relocation, parking lot lighting and installation, ARPA
Funding, OSHA grant funding in 2023, etc.
Motion by Council Member Koski, seconded by Council Member Mosher to Approve Change
Order #1 – 2022 Thin Overlay Project & City Hall Parking Lot Improvements as Presented. All
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in favor. Motion carried.
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2. Ordinance Revisions (First Reading/Waive 2 Reading) – Stormwater
Administrator Statz explained that the City’s most recent MS4 audit found that the City’s regulations
were in deficiency and needed to be updated. He explained that the City had 12 months to revise their
code and become in compliance. He requested that Council waive the second reading of the revisions as
the amendments were needed to be forwarded to the Pollution Control Agency in October. He reported
that the Planning & Zoning Commission held the public hearing and that the code is less restrictive, more
practical and acknowledges Centerville’s clay soils along with wellhead protection zoning and
raingardens. He also reported that MN Cities and lobbyists have worked hard on behalf of cities to make
changes to regulations.
Motion by Council Member Mosher, seconded by Council Member Koski to Adopt the
Ordinance Revisions – Stormwater as Presented. All in favor. Motion carried.
3. Ordinance Revisions (First Reading)
a. Nuisance (Diseased Trees)
Administrator Statz stated that the City’s current ordinance addresses specific diseased of trees versus all
dead or dying trees. He stated that staff felt that rather than addressing specific diseases, the language
should address dead or dying to simplify the code. He reported that the Planning & Zoning Commission
held a Public Hearing and recommended approval as submitted.
Discussion ensued regarding the Public Works Director being delegated to make the decisions regarding
“dead or dying” trees and whether he was an arborist if challenged.
As this was the first reading, no action was required.
b. Liquor Licensing
Administrator Statz stated that the Planning & Zoning Commission held a public hearing and is
recommending the amendments. He stated that the suggested revision is being made in an attempt to aid
in redevelopment of the Downtown area. Mayor Love stated that the City’s main concern for the public
regarding safety and vandalism.
As this was the first reading, no action was required.
4. EDA Appointment
Assistant City Administrator Lewis stated that the EDA completed candidate interviews for a vacancy
on September 21, 2022 due to a term of a position ending on July 30, 2022 (6 year term). She stated that
two (2) candidates were interviewed, Mr. Tony Smith and Ms. Chris Swenson. She stated that both
candidates were qualified for the vacancy and that the Authority chose to recommend Ms. Swenson to
fill the vacancy.
Motion by Council Member Mosher, seconded by Council Member Koski to Appoint Ms. Chris
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Swenson to the EDA, Filling the Current Vacancy on Board. All in favor. Motion carried.
5. Downtown Market Study
Assistant City Administrator Lewis stated that the EDA had been reviewing proposals for a Downtown
Market Study incorporating a city-wide study spurring development and fulfillment of the strategic plan
of the Authority. She reported that several of the proposals received were not comparison as some were
for inventory versus analysis of the market. She stated that the Board felt that the previous study from
Damon Farber was outdated and the City would benefit for a study that was current.
Discussion ensued regarding involvement of the Planning & Zoning Commission due to current zoning
and what may be the best for the economy and the future, funding, Requests for Proposals or additional
discussions prior to a decision being made.
No action was taken.
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
1. Administrator/Engineer Report – Administrator Statz stated that his Administrator’s Report
was sent via email, that he would entertain questions and stated that absentee balloting was under
way. He updated the audience regarding the process regarding early voting and reminded them
of the General Election date stating that voting would take place at St. Gen’s on Election Day.
He stated that there was an opportunity the Saturday prior to Election Day for early voting on
Saturday from 10 a.m. to 3 p.m.
Assistant City Administrator Lewis reported that the Business Appreciation would be held on October
4, 2022 at Hidden Spring Park with all businesses being welcomed, including home-based businesses.
City Attorney Glaser stated that the Anoka County election system was extremely secure and reliable.
He encouraged voters to utilize the process if they were comfortable. Administrator Statz stated that the
process was extremely robust.
Junior Council Member Peterson reported it was Homecoming week and each day had a different theme
(i.e. Adam Sandler Day, Camo Day, etc.). He stated that Centennial would be playing Wayzata. He
explained that the Powderpuff game with the same evening and a bonfire the following evening.
2. Council Reports
a. Lakso -
Parks & Recreation – No report was given due to absence.
Anoka County Fire Protection Council– No report was given due to absence.
b. Koski -
Planning & Zoning Commission –Council Member Koski stated that discussion already
had taken place about the Commission’s actions and discussions.
Fire Steering Committee – Council Member Koski reported that the meeting would take
place on October 20, 2022.
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c. King -
Economic Development Authority – No report was given due to absence.
Fire Steering Committee – No report was given due to absence. It was reported that
the meeting would take place on October 20, 2022.
d. Mosher -
Economic Development Authority – No report was given.
Police Governing Board – No report was given.
e. Love – Mayor Love stated that he had been invited to a neighborhood Chili Tasting Contest and
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that he look forward to attend. He also stated that he had also been invited to speak to 2 Graders
at Centerville Elementary and the Varsity Football Team in the next month.
North Metro Telecommunications Commission – Mayor Love reported that the North
Metro TV fall sports schedule was full, YouTube watches have been approximately
14,000, elections and candidate interviews were being completed, there was a new
reporter added to staff replacing Rusty Ray who accepted a job with WCCO. He stated
that Mr. Eric Nelson is his replacement and comes with an extensive background. He also
stated that as of October 4, 2022 closed captioning would be streaming on all channels
produced by them. He also stated that a Metro-Wide study had recently been completed
which show that the salaries at NMTV were low versus exempt and non-exempt
employees. He reported that the 2021 Audit had been approved at the previous evening’s
meeting.
Police Governing Board – No report was given.
Other Mayoral Reports - No report was given.
XI. ADJOURNMENT
Motion by Council Member Mosher, seconded by Council Member Koski at 8:31 p.m. to Adjourn
the Regularly Scheduled Council Meeting at 8:30 p.m.
Respectfully submitted by City Clerk, Teresa Bender.
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