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HomeMy WebLinkAbout2022-08-16 P & Z Minutes - Approved CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission held in Council Chambers on Tuesday, August 16, 2022 at 6:30 p.m. I. CALL TO ORDER The meeting was called to order at 6:34p.m. 1. Roll Call Present: Commissioner Darrell (DJ) Olson, Jr. Commissioner Richard Nelson Commissioner Les Kuiper Commissioner Gloria Semmelink (Present only after initial roll call and swearing in) Commissioner Bruce Thompson (Present only after initial roll call and swearing in) Commissioner David Kubat Absent: Vice-Chair Jon Krueger Staff: City Administrator, Mark Statz Council Liaison, Russ Koski City Planner, Phil Carlson City Attorney, Kurt Glasser 2. Oath of Office – New Members a. Bruce Thompson b. Gloria Semmelink Administrator Statz administered the oath of office for the two new Planning and Zoning Commissioners. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Administrator Statz noted that it would be a good time to elect a chair, or co-chair since the former chair has stepped down from the Commission. Motion by Commissioner Kubat, seconded by Commissioner Kuiper to Approve the amended Agenda. All in favor. Motion carried. IV. PUBLIC HEARINGS (6:34 PM or shortly thereafter) None V. AWARDS, PRESENTATIONS & APPEARANCES 1. Kurt Glasser (City Attorney) – Open Meeting Law & Remote Meetings Page 1 of 3 City of Centerville Planning and Zoning Commission August 16, 2022 Open Meetings Attorney Glasser gave a presentation on the Open Meeting Law & Remote Meetings. The presentation emphasized the importance of conducting commission business in the open, so the public can observe the process. Attorney Glasser reviewed appropriate guidelines for communicating with other commissioners, explaining that doing so when a quorum is present constitutes a public meeting; using personal electronic devices for city business, and texting during meetings are also subject to public review. Remote meetings Attorney Glasser explained that remote meetings are ok, however he recommends limiting remote attendance, due to public notice provisions associated with remote participation. If a commissioner(s) wants to attend remotely and be part of the discussion and voting record then their physical location needs to be included in the public notice and their physical location needs to accessible to the public. If the remote participant(s) wants to monitor the meeting without participating then it is best to view the meeting on North Metro TV. 2. Phil Carlson (City Planner) – Planning and Zoning 101 City Planner Phil Carlson gave a presentation on the basics of planning & zoning. The presentation included a historical overview on planning and zoning and review of key principles, such as findings of fact, equal protection, etc. and how they relate to the law. Mr. Carlson also discussed the role of the zoning ordinance, namely implementing the city’s comprehensive plan, and reviewed types and uses (principal, accessory, permitted, conditional, interim, etc.), as well as the sources of zoning authority. Mr. Carlson explained the difference between legal non-conformities and illegal non-conformities; he also discussed variances, reviewing criteria used when considering one, noting that commissioners need to look at the uniqueness of situations, and consider asking if what is being proposed is a reasonable use of the land. Mr. Carlson also reviewed zoning amendments, re-zonings, planned unit developments (PUDs), conditional use permits (CUP), and interim ordinances/moratoriums. Mr. Carlson also discussed public records and findings, pointing out that every time the P&Z reviews an application, holds a hearing or makes a recommendation, they are creating a public record of the decision. Mr. Carlson wrapped up his presentation with a discussion about official roles and responsibilities of staff (support), Planning & Zoning Commission (Advisory), and City Council (decision making authority). VI. OLD BUSINESS 1. None Motion by Commissioner Kuiper, seconded by Commissioner Twohy to recommend adoption of the attached ordinance related to Residential Outside Storage to City Council. All in favor. Motion carried. VII. NEW BUSINESS No Parking Areas – Ordinance Review Page 2 of 3 City of Centerville Planning and Zoning Commission August 16, 2022 Administrator Statz introduced the ordinance on No Parking Areas. Discussion ensued about when parking is allowed and the width of existing streets. The ordinance will be brought back for more discussion. 1. Elect a new Chair Discussion ensued about electing a chair of the Planning and Zoning Commission. Motion by Commissioner Thompson, seconded by Commissioner Semmelink to elect Commissioner David Kubat to chair of the Planning and Zoning commission. All in favor. Motion carried. Discussion confirmed that Commissioner Krueger will remain in his current position as Vice Chair and that the committee will continue its practice of having the most senior member of the committee act as chair if the Chair and/or Vice Chair are not present. VIII. APPROVAL OF MINUTES June 7, 2022 Planning & Zoning Commission Meeting Minutes 1. Motion by Commissioner Nelson, seconded by Commissioner Kuiper to approve the June 7, 2022 Planning and Zoning Commission minutes. Commissioners Kuiper, Krueger, Olson, Nelson in favor. Commissioners Thompson and Semmelink abstained. Motion carried. 2. July 19, 2022 Planning & Zoning Commission Meeting Minutes Motion by Commissioner Kuiper, seconded by Commissioner Nelson to approve the July 19, 2022 Planning and Zoning Commission minutes. Commissioners Kuiper, Krueger, Olson, Nelson in favor. Commissioners Thompson and Semmelink abstained. Motion carried. IX. Announcements and Updates 1. Council Member Liaison Councilmember Koski reported that we are expecting an increase in the public safety budget. 2. Administrator’s Report City Administrator Statz reviewed the administrator’s report as presented. Administrator Statz pointed out that there has been some interest in Block 7 from three developers. Two of the developers would follow the plans that Centra proposed. Approvals for development of block 7 would start over (preliminary and final plats). X. ADJOURNMENT Motion by Commissioner Kuiper, seconded by Commissioner Nelson to adjourn the meeting at 8:31 p.m. All in favor. Motion carried. Page 3 of 3