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HomeMy WebLinkAbout2022-11-09 CC & Closed Exec. Meeting Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL MEETING & CLOSED EXECUTIVE SESSION NOVEMBER 9, 2022 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council and a Closed Executive Session on November 9, 2022 in Council Chambers of City Hall and also live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER 6:30 p.m. Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Steve King Junior Council Member Danny Peterson (Non-Voting) ABSENT: Council Member Michelle Lakso STAFF: City Administrator Mark Statz Assistant City Administrator Athanasia Lewis City Attorney Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. City Administrator Statz added Check #35520 to the Consent Agenda and Added Recognition of Veterans under Appointments/Presentations. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Agenda as Presented. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Recognition of Veterans Mayor D. Love stated earlier that evening there was a veterans memorial services with the Scouts providing taps and flag ceremonies for the different branches of services, learned about the telephone number 988 for veteran assistance, green lights – which shows public support for veterans and their City of Centerville City Council Meeting Minutes November 9, 2022 families, mentioned the new display niche which recognizes local veterans and thanked Ms. Dorothy Rademacher for the displays. He also desired to give pause and thanks to those that have served/sacrificed and their families for our freedoms. Ms. Rademacher stated that “988” is for anyone with mental health issues and by pressing “1” following the connection is for veterans. Council Member Mosher thanked Ms. Rademacher for the ceremony/displays, etc. Council Member Koski asked how do you thank someone who is willing to put their life on the line so that others can enjoy freedoms, thank their families, etc. He stated, thank you to all that serve and have served. V. PUBLIC HEARINGS 1. Delinquent Utility, Garbage, and Nuisance Abatement Charges Administrator Statz stated that on an annual basis the city is allowed by State Statute to assess outstanding/unpaid balances and nuisance abatement charges. He stated that notices of the public hearing were mailed and the meeting was noticed according to law. Mayor Love asked if any affected residents had contacted the city regarding opposition/or contested charges. Administrator Statz stated no. Motion by Council Member Koski, seconded by Council Member King to open the public hearing at 6:37 p.m. All in favor. Motion carried. Administrator Statz suggested leaving the hearing open until following the Consent Agenda. APPROVAL OF THE MINUTES 1. October 26, 2022 Work Session & City Council Meeting Minutes Mayor Love provided an opportunity to Council to make modifications if needed. Motion by Council Member Mosher, seconded by Council Member King to Approve the October 26, 2022 Work Session & City Council Meeting Minutes as Presented. All in favor. Motion carried. VII. CONSENT AGENDA Mayor Love provided an opportunity for others to add or delete any items. 1. City of Centerville Claims through November 9, 2022 (Check #35483-35519), (Check #35520) & (1965E-1969E) 2. Centennial Lake Police Department Claims through November 3, 2022 (Check #14521-14535), (E202281-202283), Payroll (Check #14519-14520) 3. Centennial Fire District Claims - None 4. Embedded Systems, Inc. Contract Renewal – (Monthly Siren Maintenance) 5. Resolution 22-0XX Declaring Support for Family Court Awareness Month 6. Parks & Recreation Committee Recommendation to Approve a. Special Event Permit – Centerville Lions Christmas in the Park Event Page 2 of 7 City of Centerville City Council Meeting Minutes November 9, 2022 7. Liquor License Renewals/Tobacco License Renewals a. JV Summit Corporation, DBA Southern Rail – Liquor (On Sale & Sunday) b. S & B Corporation, DBA Kelly’s Corner – Liquor (On Sale, Off Sale & Sunday) c. JJ Barrel, DBA Liquor Barrel of Centerville – Liquor (Off Sale & Tobacco) d. Ameer’s Tobacco Shop – (Tobacco) e. JP’s Liquor, Wine & Beer – (Off Sale & Tobacco) 8. Metro Cities Policy Adoption 9. Request for Payment #2 – Bituminous Roadways – 2022 Thin Overlay Program and City Hall Parking Lot Improvements Council Member King requested pulling Items #1 & 2 and Administrator Statz desired to add some commentary along with Item #1. Motion by Council Member Koski, seconded by Council Member Mosher to Approve Items #3-9 of the Consent Agenda as Presented. All in favor. Motion carried. Administrator Statz stated that Check #35520 was to refund a property owner who was billed for the builder’s portion of utilities on a new home. Council Member King requested additional information regarding Wex Bank which he stated regularly appears on the Centennial Lake Police Department Claims. He questioned the frequency of disbursement and whether it only contained fuel charges. Administrator Statz stated that the line item financials would be a better avenue for tracking fuel costs. Motion by Council Member King, seconded by Council Member Mosher to Approve Items #1-2 of the Consent Agenda as Presented. All in favor. Motion carried. Motion by Council Member Mosher, seconded by Council Member King to Close the Public Hearing at 6:52 p.m. Council Member King questioned the assessment for $4,210.22 and Administrator Statz stated cleanup of the exterior of the home. All in favor. Motion carried. VIII. OLD BUSINESS 1. None. IX. NEW BUSINESS 1. Memorandum of Agreement – Rice Creek Watershed District – Floodway Modeling Administrator Statz defined a flood plain as being a floodway and flood fringe (can put dirt be placed within with proper paperwork or not) and what could be completed in either. He stated that this Page 3 of 7 City of Centerville City Council Meeting Minutes November 9, 2022 agreement with RCWD has to do with the appropriate paper work not being completed with the location st near Distribution Alternatives and the Rehbein property (now Amazon property) along 21 Avenue associated with the construction/placement of a new culvert. He stated that the original engineers for Ryan Companies did not complete the proper paperwork and that an old field culvert was replaced with a new culvert and its relocation was not in the same spot but approximately 50’ from the previous location. He stated that staff is working with Lino Lakes and the Ryan Companies, (City of Centerville acting as the conduit to secure the modeling, appropriate paperwork and associated fees being paid by those responsible for the original incompleteness). He stated that the agreement holds the City of Centerville accountable due to the fact that the City is reasonable for this requirement/regulation and we approve the paperwork as the responsible authority for managing the floodway with the Rice Creek Watershed District being in charge of modeling and submission of document to FEMA. Several additional questions were received from Council regarding impact, requirements, RCWD involvement, fees, etc. Administrator Statz stated that he felt most of the questions had been answered previously, this situation only impacted the Floodfringe area and that all would be taken care of as the issue is agreeable to those that are involved and not the City of Centerville. Motion by Council Member King, seconded by Koski to approve the Memorandum of Agreement with Rice Creek Watershed District – Floodway Modeling as Presented. All in favor. Motion carried. 2. Res. #22-0XX - Supporting a Jointly Submitted List of Candidates for Nomination to the Rice Creek Watershed District Board of Managers Administrator Statz explained some back history regarding RCWD’s decision in the past not to appoint individuals brought before them from member cities. He stated that the City of Circle Pines sued over the issue of appointment and prevailed at the MN Supreme Court. He stated that the member cities are submitting a list of candidates that both represent the cities and on the county’s behalf. He stated that the seats are up for election every three (3) years. Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Res. #22-030 – Supporting a Jointly Submitted List of Candidates for Nomination to Rice Creek Watershed District Board of Managers as submitted. All in favor. Motion carried. 3. Res. #22-0XX – Adopting Delinquent Municipal Utilities, Garbage & Nuisance/City Abatement Services to County Property Tax Statements Payable 2023 It was stated that the public hearing was held open to this point and not members of the public appeared before Council regarding the issue. The hearing was closed by Mayor Love. Motion by Council Member Koski, seconded by Council Member King to Adopt Res. #22-031 – Adopting Delinquent Municipal Utilities, Garbage & Nuisance/City Abatement Services to County Property Tax Statements Payable 2023 as submitted. All in favor. Motion carried. st 4. Ordinance #XXX, Second Series - 2023 Fee Schedule (1 Reading) Administrator Statz stated that this was the first reading and a public hearing notice was published for Page 4 of 7 City of Centerville City Council Meeting Minutes November 9, 2022 the December meeting per State Statute. He stated that several items had been modified: storm water fee and electrical fees. He stated that it has not been explicit between paved areas versus gravel areas. He stated that staff desired to clarify that the limitation of lots/parcels that have gravel would not exceed 100,000 square feet and is associated with irrigation usage. Administrator Statz stated that fees charged have not been keeping up with Metropolitan Council fees for treatment. Council Member King questioned the water availability charges and what they are associated with. Administrator Statz stated that it is the water lateral fee and pays for the overall infrastructure of the municipal water system. Council Member Koski asked about the SAC (Sewer Access Charge) on the utility bill. Administrator Statz stated that most will not recognize any difference in billing amounts and that unless you are an extremely large municipal water user there would be no impact. No action was required at this time as this was the first reading of the Ordinance. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report – Administrator Statz stated that his Administrator’s Report was included in the packet. Policy several years ago policy staff will run checks on two week rotation and reoccurring and remind policy in place and doing that and checks not standard at next meeting and list of checks approving current and post. Thank elections judges and checked at 10:15 in at 9:15 or 9:30 nice turn out 1509 and voters come early. Teresa & Kris and long hours hours extended a lot and thank staff for doing good job and thank volunteers and judges and more difficult with todays climate and contracts to winners. Parks & Rec. Trunk or Treat event/Community Ed nice event and do again next year and well appreciated and thanks businesses and step up. P & R Volunteer appreciation and thank all that came out and continue to go next year. Highlight on development front met today Mr. Shifsky on Block 7 and rethink how do sewer/water and contractor nice meeting and come up and shave costs and make project viable and deep into due diligence. Atlas Grand Opening late November and been in communication with them and get something formal with them. Rehbein Commercial and coming along quickly and sidewalk with get graded up in next week. If weather may not be poured until next week. Norbella event previously and November 17 tours and a few calls at City Hall and would like to find a place and have options in town and loved ones close. Working with Sutton for grand opening along with American Roofing Supply. Amazon add barbed wire to fence not pursue. CUP electrical vehicle and upright not plan and not approved and bring forward and install a portion for the vans. Love only for their vans – not public site. Paul and I met with Xcel and grant funding to get public charging stations and at this point not impressed with setup and not ready for this to be not well vetted. No vendor/possibility at City Hall and invite in parking lot – what doing for 45 minutes for charging, etc. Assistant City Administrator Lewis – Council thanked Ms. Lewis for the recent Veteran’s Memorial Ceremony. Ms. Lewis reported that he Mobile App was close to being finished. She stated that Holiday wreaths were ordered and that within 7-10 days they would be received for replacement in the downtown area and installed at City Hall. Page 5 of 7 City of Centerville City Council Meeting Minutes November 9, 2022 City Attorney Glaser – Reported that two (2) new officers were added to staff of the Centennial Police Department, Ashley Koivisto and Danielle Wressel who bring experience from the Federal Reserve and dispatch/commercial vehicle inspections. Junior Council Member Peterson – Reported on the position of the teams associated with the high school (football, volleyball, etc.) 2. Council Reports a. Lakso -  Parks & Recreation – No report was given due to absence.  Anoka County Fire Protection Council – No report was given due to absence. b. Koski  Planning & Zoning Commission – Council Member Koski reported that the Commission met on November 1, 2022 and discussed parking/outside storage along with temporary dwellings. He stated that additional discussion would take place in the future regarding both items.  Fire Steering Committee – No report was given. c. King -  Economic Development Authority – Council Member King stated that there would be a meeting on November 16, 2022.  Fire Steering Committee – No report was given.  Parks & Recreation Committee – No report was given. d. Mosher -  Economic Development Authority – Council Member Mosher stated that there would be a meeting on November 16, 2022.  Police Governing Board – No report was given. e. Love – Mayor Love reported that he had attended the Parks & Recreation Trunk or Treat event which included local businesses, the Centerville Lions, Centennial Fire District and City of Centerville snowplow. He stated that the MC acknowledge the City and the event and that he was happy to attending. He reported that he had the opportunity to announce for the recent Centennial football game and that he was very honored to be the MC. He congratulated Mr. Darren Mosher and Ms. Michelle Lakso for their recent election results along with thanking Veterans for the ability to have the right to vote. He suggested that individuals desired to give this year to give to local food shelves as there is a rather large need this year associated with Thanksgiving. He desired to with the public a Happy Thanksgiving.  North Metro Telecommunications Commission – No report was given.  Police Governing Board – Mayor Love stated that the next meeting would occur on November 14, 2022  Other Mayoral Reports - No report was given. Mayor Love recessed the regularly scheduled City Council meeting at 7:37 p.m. Page 6 of 7 City of Centerville City Council Meeting Minutes November 9, 2022 XI. CLOSED EXECUTIVE SESSION – Administrator’s Annual Performance Review The City Council exercised their right to evaluate the performance of the City Administrator who is subject to their authority under Minnesota State Statute 13D.05, Subdivision 3. In closed session, the Council provided the City Administrator with a successful performance review. Mayor Love adjourned the Closed Executive Session at 8:04 p.m. and reconvened the City Council Meeting. XII. RECONVENED CITY COUNCIL MEETING Motion by Council Member Mosher, seconded by Council Member King to increase the City Administrator’s salary by 3.5% or to $129,375 effective January 1, 2023. All in favor. Motion carried. XI. ADJOURNMENT Motion by Council Member Mosher, seconded by Council Member King to Adjourn the Regularly Scheduled Council Meeting at 8:06 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 7 of 7