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2023-01-18 EDA Packet
CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY ЋΑǣ MEETING AGENDA Wednesday, January 18, 2023 6:30 p.m. MEETING WILL BE IN PERSON LIVE-STREAMED AT: https://northmetrotv.com/centerville-stream/ MEETING I. CALL TO ORDER II. ROLL CALL 1. Oath of Office Î Anthony Smith III. APPROVAL OF AGENDA 1. Call for Changes to the Agenda IV. APPROVAL OF MINUTES 1. December 21, 2022 EDA Meeting Minutes V. BILLS AND COMMUNICATIONS 1. Bills a. Check List 2. Communications VI. PRESENTATION 1. 2023 Orientation Î Athanasia Lewis VII. REPORTS 1. Partner Agency Reports a. Anoka County Regional Economic Development (ACRED) b. Quad Area Chamber of Commerce c. Hugo Area Business Association 2. Year to Date Financials 3. Ongoing Programs: a. Blue Logo Sign b. Center Stage c. Business Revolving Loan and Grant Program 4. AdministratorÓs Report VIII. OLD BUSINESS 1. Contract with Loci for Downtown Redevelopment Market Study IX. NEW BUSINESS 1. Annual Election of officers 2. Annual Report to the city council X. ADJOURNMENT INFORMATIONAL MATERIALS None MEETING REMINDERS All Meetings at 6:30 PM unless otherwise noted City Council Work Session Î Wednesday, January 25, 2022 City Council Meeting Î Wednesday, January 25, 2022 Parks and Recreation Committee Î Wednesday, February 1, 2022 Planning and Zoning Commission Î Tuesday, January 17 2022 Economic Development Authority Î Wednesday, February 15, 2022 Anoka County Regional Economic Development Authority Meetings Anoka County Business/Banking Summit Î TBD Quad Area Chamber of Commerce Meetings Board of Directors Meeting Î Monday, January 16, 2022 (4 PM via Zoom) CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY MEETING MINUTES December 28, 2022 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a regularly scheduled Economic Development Authority meeting on December 28, 2022. NOT APPROVED WORK SESSION I. CALL TO ORDER The work session was called to order at approximately 6:00 p.m. by Vice President Remillard. II. ROLL CALL* Executive Director Lewis called the roll. PRESENT: Vice-President Mark Remillard Commissioner Steve King Commissioner Darrin Mosher Commissioner Chris Swenson Vacancy ABSENT: None STAFF: Assistant City Administrator/EDA Executive Director, Athanasia Lewis III. ITEMS OF DISCUSSION The EDA interviewed candidates for the board vacancy. IV. ADJOURNMENT The work session was adjourned at 6:58 PM by Vice-President Remillard. MEETING I. CALL TO ORDER The meeting was called to order at approximately 7:00 p.m. by Vice President Remillard. II. ROLL CALL* City of Centerville EDA Meeting Minutes December 28, 2022 Executive Director Lewis called roll. PRESENT: Vice-President Mark Remillard Commissioner Steve King Commissioner Darrin Mosher Commissioner Chris Swenson Vacancy ABSENT: None STAFF: Assistant City Administrator/EDA Executive Director, Athanasia Lewis III. APPROVAL OF AGENDA 1. Call for Changes to the Agenda The agenda was approved as presented. Motion by Commissioner King and seconded by Commissioner Swenson to approve the agenda as presented. All in favor. Motion carried. IV. APPROVAL OF MINUTES The minutes were approved as presented. Motion by Commissioner Mosher and seconded by Commissioner Swenson to approve the November 16, 2022 meeting minutes. All in favor. Motion carried. V. BILLS AND COMMUNICATIONS 1. Bills Executive Director Lewis reviewed the checks as presented in the packet. a. Check List Motion by Commissioner Mosher and seconded by Commissioner King to approve the check list as presented. All in favor. Motion carried. 2. Communications a. Holiday Wreaths Executive Director Lewis provided an update on the holiday wreaths as presented in the packet. Page 3 of 3 City of Centerville EDA Meeting Minutes December 28, 2022 b. 1737 Main Street Executive Director Lewis provided an update on 1737 Main Street as presented in the packet. VI. PRESENTATION None VII. REPORTS 1. Partner Agency Reports a. Anoka County Regional Economic Development (ACRED) Executive Director Lewis reviewed the report as presented in the packet. 2. Year to Date Financials Executive Director Lewis reviewed the financial report as presented in the packet. 3. Ongoing Programs: Executive Director Lewis reviewed the Ongoing Programs report as presented in the packet. 4. AdministratorÓs Report Executive Director Lewis reviewed the AdministratorÓs Report as presented in the packet. Executive Director Lewis also provided dates for upcoming open houses for Atlas Villas. VIII. OLD BUSINESS 1. EDA Vacancy Executive Director Lewis introduced this item. Motion by Commissioner Mosher, seconded by Commissioner King to authorizing staff recommend the appointment of Tony Smith to the EDA. All in favor. Motion carried. 2. Downtown Redevelopment Market Study Executive Director Lewis introduced this item as presented in the packet, noting that a revised estimate for one of the proposals was also submitted. Grant Martin from LOCi provided an overview of what his report on the redevelopment market study would entail, and he answered questions from the board. Page 3 of 3 City of Centerville EDA Meeting Minutes December 28, 2022 Motion by Commissioner King, seconded by Commissioner Mosher to approve a resolution authorizing staff to negotiate a contract with LOCi for the downtown redevelopment market study based on their submitted proposal. All in favor. Motion carried. IX. NEW BUSINESS None X. ADJOURNMENT Motion by commissioner King, seconded by Commissioner Mosher to adjourn the December 28, 2022 Economic Development Authority meeting at 8:00 p.m. All in favor. Motion carried. Page 3 of 3 01/10/23 12:36 PM CITY OF CENTERVILLE Page 1 Check Detail - January 2023 Check DateCheck #Vender NameCommentsAmount 11/6/2023000018EIRS/EFTPSFICA/MED W/H - PAY PERIOD 1$61.22 Check Nbr 000018 IRS/EFTPS$61.22 112/6/2022001046 PRISTINE LIGHTINGCUSTOM ROOFLINE LIGHTING - CITY HALL - REMAINING BAL$1,860.00 Check Nbr 001046 PRISTINE LIGHTING$1,860.00 $1,921.22 01/10/23 8:27 AM CITY OF CENTERVILLE Page 2 *Check Reconciliation© EDA-MIDWESTONE BANK 10350 EDA ClearedAmountPartially Cleared Check NbrVendor NameCheck DateAmount This MonthNot ClearedLast Month 001037 Void11/16/2022-$0.00-- 001040 FOREST LAKE PRINTING11/16/2022-$89.75-$89.75 001041 S & B CENTER CORPORATION11/16/2022-$720.00-$720.00 001042 CITY OF CENTERVILLE12/21/2022-$2,105.68-$2,105.68 001043 ECONOMIC DEVELOPMENT ASSOC O12/21/2022$320.00$320.00-- 001044 PRISTINE LIGHTING12/21/2022$1,625.00$1,625.00-- 001045 QUAD AREA CHAMBER OF COMMERC12/21/2022$10.00$10.00-- Receipts/Deposits $0.00$0.00$0.00$0.00 Payments/Withdrawal$1,955.00$2,915.43$1,955.00$0.00 Total Deposits$0.00 Total Checks Written $4,870.43 *Next month items not included in Total Deposits & Checks Written (Outstanding + Cleared Economic Development Authority Monthly Financial Report Month Ended December 31, 2022 % of year 100.00% MTDYTDBudgetVariance% Budget 12/31/202220222022+(-)Used Revenues: 201-46500-39201 Transfers In-$ 32,900$ $ 32,900$ -100.00% 201-46500-36270 Miscellaneous$$$$ 255- - 2550.00% $ 33,155$ $ 32,900$ 255100.78% Total Revenues- Expenditures: 201-46500-100 Wages and Salaries-$ 1,000$ $ 1,800$ (800)55.56% 201-46500-122 FICA-$ 77$$150$(73)51.01% 201-46500-210 Operating Supplies31$ 31$ $3,000 $ (2,969)1.02% 201-46500-300 Professional Srvs1,625$ 7,218$ $3,000 $ 4,218240.60% 201-46500-303 Engineering Fees-$ -$ $3,000 $ (3,000)0.00% 201-46500-303 Legal Fees-$ 133$ $- $ 1330.00% 201-46500-340 Advertising & Printing-$ 1,045$ $18,000 $ (16,955)5.81% 201-46500-343 Marketing-$ 60$ $ 1,800$ (1,740)3.33% 201-46500-377 Appreciation/Events-$ -$ $ 1,000$ (1,000)0.00% 201-46500-430 Miscellaneous2,075$ 2,544$ $ 350$ 2,194726.86% 201-46500-433 Dues and Subscriptions320$ 470$ $ 800$ (330)58.75% 201-46500-441 Conf. & Schooling10$ 20$ $- $ 200.00% 201-46500-810 Refunds & Reimb.-$ 1,748$ $- $ 1,7480.00% Total Expenditures4,061$ 14,345$ $ 32,900$ (18,555)43.60% NET REVENUE/EXPENDITURES(4,061)$ 18,810$ $- CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: , 202 Administration 7.1 TITLE OF ISSUE: Partner Agencies Report BACKGROUND AND SUPPLEMENTAL INFORMATION: ACRED - HBA - The HBA Eric Heagle, Quad Area Chamber - he Quad Area Chamber COST AND SOURCE(S) OF FUNDING: Already budgeted for REQUESTED ACTION: Information Only For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: , 202 Administration 7.3 TITLE OF ISSUE: Ongoing Programs BACKGROUND AND SUPPLEMENTAL INFORMATION: Blue Logo Sign - Center Stage - No new activity Business Revolving Loan and Grant Program - No new activity COST AND SOURCE(S) OF FUNDING: Already budgeted for REQUESTED ACTION: Information Only For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular AdministratorÓs Report January 11, 2023 ____________________________________________________________________________________________________ ADMINISTRATION Website Redesign & Mobile App The cityÓs mobile app has launched. Look for it in your Google Play Store and Apple Store links. PARKS AND RECREATION Donation Î Kwik Trip Committee Chair Heidi Errickson-Grahek accepted a $1,000 donation from Kwik Trip at their recent Ribbon Cutting Ceremony. The Committee is honored and extremely appreciative for their donation. The funds will be utilized in upcoming months to off-set additional amenities within the parks or trail systems throughout the community. The Committee hopes that Kwik TripÓs employees and customers take advantage of the parks and trails within the community. First of Two Annual Skate/Sled Nights The Committee is ready for the January 14, 2023 event and the Public Works staff will be flooding the rinks as the weather turns colder. Skating, sledding, hot coca, popcorn, sÓmores, a bonfire, snowshoeing, kick-sledding and some contests for prizes will be taking place at Laurie LaMotte Memorial Park that evening. Wargo Nature Center will be providing the snowshoes and kick- sleds that will be on site for use by participants. There are no fees associated with this event; so bring a parent, friend, neighbor, etc. Meeting and City Hall Schedule January 16, 2023 Î City Hall Closed in observance of Martin Luther King Jr. Day January 17, 2023, 6:30 p.m. Î Planning & Zoning Commission January 18, 2023, 6:30 p.m. Î Economic Development Authority January 25, 2023, 6:30 p.m. Î City Council February 1, 2023, 6:30 p.m. Î Parks & Recreation Committee VOLUNTEER OPPORTUNITIES Volunteering is an excellent way to get involved in the community, and connect with others. Please call city hall at 651-792-7933 with any questions you may have regarding the following opening. Parks & Recreation Committee Î Open Seat o Meets monthly on the first Wednesday of the month at 6:30 p.m., in chambers PLANNING & ZONING Temporary Dwellings and Structures The Planning & Zoning Commission discussed Temporary Dwellings and Structures at their meeting on December 6, 2022. Commissioners discussed revisions to the ordinance and motioned to hold a public hearing on this in February. This ordinance deals with the occupancy of things like RVÓs and tents. The cityÓs current ordinance does not allow occupancy of these, for any length of time. The commission is considering allowing limited length stays. Public input is encouraged. CENTERVILLE CARES DonÓt Wait, Donate Blood Today: January is National Blood Donor Month January is National Blood Donor Month, which has been recognized every year since 1970. Raising awareness about blood donation is important, because a single donation can save lives. Per AmericaÓs Blood Centers, the national organization bringing together community-based, independent blood centers, only three (3) percent of the U.S. population donates blood annually, and a blood transfusion occurs every two seconds. The American Red Cross recognizes that winter months are an especially difficult time of year for blood collection, due to busy holiday schedules, inclement weather, and seasonal illnesses. Ways you can observe National Blood Donor Month 1. Donate now and every couple of months afterward 2. Inspire people to create an exponential increase in blood donations 3. Learn and remember your blood type Click here to find a blood center near you. Click here to learn more about National Blood Donor Month. ECONOMIC DEVELOPMENT Quad Area Chamber Calendar January 17, 2023 Î Speed Networking for Business Professionals in North Metro Î 3:00pm-5:00pm Î Don JulioÓs Mexican Restaurant January 18, 2023 Î Sip & Learns Î 10:30am Î11:30am at the Rookery Activity Center January 18, 2023 Î Lunch-n-Learn Î 11:30am Î 1:00pm at Lexington Lofts Network January 23, 2023 Î Event & Festival Extravaganza Î 4:00pm -7:00pm Î Centennial Middle School Cafeteria January 26, 2023 Î Nosh & Networking Î 4:00pm-6:00pm Î Boulevard Grill Visit the Quad Area Chamber Website for Event Locations: htptps://www.quadareachamber.org/qacc-calendar749d6a73 New Leadership on the Quad Area Chamber Board Michelle Koch assumed her role as President, effective January 1, 2023, replacing outgoing President Mark st Statz. Brian Schak is assuming the role of treasurer, also effective January 1. Lastly, Kellie Schmidt is assuming the role of Executive Director, replacing outgoing Executive Director Dorothy Rademacher. Economic Development Authority (EDA) th The EDA met on December 28 and authorized staff to negotiate a contract for a downtown redevelopment market study, similar to the one done in 2006. The purpose of the study is to determine what kind of development is feasible in the area. The deliverable will include a full report of options and timelines for findings. The EDA also held interviews for the vacant board seat, and is recommending a candidate to city council for appointment. Business Spotlight - Kwik Trip Ribbon Cutting th Kwik Trip held an open house and ribbon cutting on January 4 between 10am-12:00pm. Their CEO, along with several executives from their regional office in LaCrosse, Wisconsin were in attendance, as well as the Centerville team of employees. Kwik Trip executives expressed their appreciation for being part of the community, and reiterated their company culture, elaborating on what it means to be in Centerville. The team of local employees also had an opportunity to say a few words. Each employee shared what they love most about being part of the Kwik Trip team Î responses included: Ðfeeling welcomed and part of a family, making a positive impact in someoneÓs life, and seeing smiles every day.Ñ Mayor D. Love, members of council, the EDA, staff, and the Quad Area Chamber of Commerce were also in attendance for the ribbon cutting. In the images shown below, Mayor D. Love is welcoming Kwik Trip to the community. CENTENNIAL LAKES POLICE DEPARTMENT At the Kwik Trip ribbon cutting, the Centennial Police Department was presented with a check in the amount of $1,000. Chief Mork and Captain Aldrich were present to accept the check and thank Kwik Trip for the donation. CENTENNIAL FIRE DISTRICT Just a Reminder! The Fire District is requesting that you keep snow removed from fire hydrants as they need to be visible and accessible from the street without landscaping items around them. If the Fire Department has to spend time trying to find a hydrant under the snow, they lose precious time needed to fight fires. The house/business you help save may be your own. COMMUNITY DEVELOPMENT Project Map Staff has prepared a map of all active developments to help everyone get a better picture of whatÓs happening around our community. The number you see at the heading of each item in this section corresponds to a number on the map, which is attached to the end of this report. (9) Block 7 Property (Downtown) The city approved a purchase agreement with a developer (Schifsky Companies) who continues to explore the viability of the site for a townhome style development. City staff recently met with Mr. Schifsky to look at ways to more efficiently engineer the siteÓs stormwater infrastructure. stnd (3)(4) Old Mill Estates 1 and 2 Additions The developer has finished black dirt and seed work in boulevards and around ponds. They continue to work to finalize wetland and other watershed permits. Construction of the gravel base for the trail between Old Mill Court and Laramee Lane is now complete. Concrete work will be completed in the spring to ensure the base has a chance to settle over the winter. (16) Centerville Self Storage The facility is now open for business. The developer has made progress to address drainage issues along the north side of the facility and will continue to work on minor clean-up items. (1) Bay View Villas (Waterworks Site) The developerÓs landscaping crew has finished sod work near the cul-de-sac and has just a few items from the punch list remaining. (8) Atlas Villas Memory Care Project (1825 Main Street) Atlas Villas is hosting open houses on January 7th, January 14th, and January 21st. Tours will be given at each of these events. Atlas is expecting to have residents on February 1st. Atlas is also hiring. You can learn more at atlasvillasmemorycare.com or scan the QR code below. (10-14) Rehbein Commercial thst The sidewalk on the north side of Main Street, between 20 Avenue and 21 Avenue will be graded and poured in the spring. Other punch list items remain. (13) Kwik Trip Construction is complete with the exception of some punch list items and the sidewalk along Main Street, in the spring. The store is now open! (2) Peterson Shores Staff met with a prospective builder on site to discuss sewer and water connections as well as grading and driveway issues. (17, 19) Rehbein Industrial Record Plans for the project have been submitted and reviewed. Once permit closure is achieved, the project can be closed out. (18) Max Storage (Fairview Street) A building permit has now been issued for construction of Building #1 of 2. The developers have decided to wait until spring to begin construction. (17) Amazon Fulfillment Center The building shell is now up and work on the van loading area canopy has begun. Site work will continue in the spring. Interior work on the building continues. A second meeting for the Corridor Study was held on December 12. Stakeholders heard from the consultant on their initial data gathering and analysis. Next steps will be developed, looking at intersection evaluations and other more specific corridor issues. The study will prioritize area-wide transportation improvements to address increased traffic from Amazon and surrounding growth. The study will examine 20th Avenue from st Birch Street to 80th Avenue, and the intersection of 21 Ave. and Main Street. st Work on the 21 Avenue Floodway Impacts study has now been authorized, through an agreement with the Rice Creek Watershed District. The study will supply required documentation to the Federal Emergency st Management Administration (FEMA), to demonstrate that the culvert placed under 21 Avenue with the Distribution Alternatives project did not affect the flood elevation in the area. Once complete, the study and resulting paperwork will clear the way for AmazonÓs Flood-fringe excavations. PUBLIC WORKS Commercial Water Connection Fee Assistance At the last City Council meeting, the Council voted to extend the program through the end of 2023. The program offers half-priced hook-up charges for businesses hooking to city water. Wellhead Protection Plan The Minnesota Department of Health held a kick-off meeting with city staff and consultants for the implementation of the cityÓs Part-2 Wellhead Protection Plan. The group reviewed items in the documents and the timelines associated with various activities. Staff will be following up on the action items over the course of the next few months. City staff recently completed final paperwork and receive reimbursement from the Department of Health associated with a grand for sealing of a well in the downtown at no cost to the city or resident. With the completion of this grant, the city can now apply for other grants related to the Wellhead protection plan. Well #2 Repairs City staff has applied for a reimbursement grant from Xcel Energy for the installation of the Variable Frequency Drive (VFD), used in the repairs for Well #2. 2022 Thin Overlay Program and City Hall Parking Lot Improvements An Assessment Hearing is scheduled for January 25, 2023 at 6:30 p.m. in Council Chambers to finalize individual assessments for the overlay portions of the project. Benefiting/abutting property owners should look for your mailed notice within the next week. The notice will contain information regarding proposed assessment amounts, payment options, meeting details, etc. City Hall Parking Lot Lighting The City Council reviewed and approved plans for proposed lighting at City Hall. The work would be quoted for construction in the spring of 2023 in an effort to allow time to secure a grant through the Occupational Safety and Health Administration (OSHA). COMMUNITY ENGAGEMENT Web Site AdministratorÓs Report uploaded Committee Agendas/Packets uploaded Reader Board (11,000+ cars/day) Meeting Schedules Community Events Parks Programming Social Media (525 Twitter; 688 FB Followers) Meeting Agenda Parks Programming Community Email List (214 email addresses) AdministratorÓs Report Meeting Agendas CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: January 18, 202 Administration/EDA 8.1 TITLE OF ISSUE: Contract for Downtown Redevelopment Study BACKGROUND AND SUPPLEMENTAL INFORMATION: At their last EDA meeting, the board authorized staff to negotiate a contract with Li for a downtown redevelopment market study. COST AND SOURCE(S) OF FUNDING: lready budgeted REQUESTED ACTION: Motion to approve contract with Li to prepare a downtown redevelopment market study for Centerville. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X X Vote Record: AyeNay ____Smith Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular LOCi Consulting LLC 288 Macalester Street Saint Paul, Minnesota 55105 651-888-8464 grant@lociconsult.com January 12, 2023 Athanasia Lewis Assistant City Administrator City of Centerville 1880 Main Street Centerville, Minnesota 55038 Dear Ms. Lewis: I am pleased to present an outline of the services LOCi Consulting LLC will provide the City of Centerville Ȩȏ#«¨¤³Ȑȩ ±¤« ³¤£ ³® ¸®´± ¤¤£ ¥®± ¢®²´«³¨¦ ²¤±µ¨¢¤²ȁ )¥ ¨³ ¬¤¤³² ¶¨³§ ¸®´± ¯¯±®µ «Ǿ ³§¨² «¤³³¤± ¶¨«« ²¤±µ¤ ² our agreement. The City of Centerville is seeking a market analysis to determine the viability of downtown redevelopment. Based on work completed in 2005 and 2006, a task force, comprised of residents, business owners, city and county staff, and elected officials, participated in a series of public meetings to explore the vision for #¤³¤±µ¨««¤Ȍ² £®¶³®¶ȁ 4§¤ ³ ²ª ¥®±¢¤ ¶ ³¤£ ³® ¢±¤ ³¤ µ¨¡± ³ £®¶³®¶ ¶¨³§ ¬¨·¤£ȃ´²¤ £ neighborhood districts, pedestrian oriented transportation, added streetscaping, and a central gathering space. Because of economic uncertainties, downtown redevelopment plans have not moved forward. Leaders and stakeholders in the City of Centerville want to revisit the subject of downtown redevelopment, in light of the current market and economic realities. Specifically, leaders are looking for answers to the following questions: Are market conditions the same as they were nearly twenty years ago? Is mixed use still viable in downtown? If mixed use is not a viable, then what is possible? Are there certain metrics needed for mixed use to become feasible in downtown (i.e., # of traffic counts, income, rooftops, etc.)? Are the metrics different in a one mile, three mile, and five-mile radius? If mixed use is still viable, what steps are needed to reinvigorate downtown? If mixed use is not viable, what actions are needed to spur this type of development? We have proposed a scope of work that pulls together relevant demographic data, competitive analysis, and interviews with knowledgeable sources to provide answers to these questions and recommendations for moving forward. Scope of Services Project Context 1. Review previous studies. Master Plan & Development Guidelines for Downtown Centerville Letter Agreement for Downtown Redevelopment Market Analysis City of Centerville January 12, 2023 Page | 2 Centerville Retail Market Study 2040 Comprehensive Plan 2022-2023 City Council Strategic Plan 2022-2024 Economic Development Authority Strategic Plan 2. Interview relevant city officials. 3. Set up online form/survey for community input and determine with city staff the best way to promote the community input. 4. Summarize community input. Site Analysis 1. Complete site analysis of the study area, examining and discussing the following attributes: Visibility Access to the site Quality of transportation corridor(s) Adjacent uses Proximity to key demand drivers 2. Provide traffic counts at key intersections. 3. Discuss potential uses at each of the sites based on the site analysis. Demographic Analysis 1. Define market areas for owner-occupied, rental, and senior housing in the study area. 2. Provide map of market area(s). 3. Gather and summarize key demographic data: Total population and number of households, 2022 and 2027 (data for 2022 are estimated and data for 2027 are forecasted) Income by age of householder, 2022 and 2027 Homeownership by age of householder, 2019 Median home value, 2022 4. Define trade area for retail. 5. Provide map of trade area. 6. Gather and summarize key demographic and economic data: Commute shed data, 2019 Daytime population, 2022 Consumer spending in key categories, 2022 and 2027 7. Provide thematic maps of study areas. #®¬¯¤³¨³¨µ¤ ! «¸²¨² ȟ 2¤²¨£¤³¨ « 5²¤² rd 1. Discuss available 3 party data or studies on the current housing market. 2. Profile up to three townhome or condominium developments in or near the market area. Collect data on pricing, unit sizes, occupancy, and features and amenities. 3. Profile up to three general-occupancy multifamily developments and up to three affordable rental housing developments in or near the market area. Collect data on rents, unit sizes, occupancy, and features and amenities. 4. Profile up to five independent living, assisted living, or memory care assisted living developments in or near the market area. Collect data on rents, services, unit sizes, occupancy, and features and amenities. Letter Agreement for Downtown Redevelopment Market Analysis City of Centerville January 12, 2023 Page | 3 5. Interview up to three regional experts. Sources could include local developers, homebuilders, brokers, or real estate agents. 6. Identify pending townhome and multifamily real estate developments in the market area. #®¬¯¤³¨³¨µ¤ ! «¸²¨² ȟ #®¬¬¤±¢¨ « 5²¤² rd 1. Discuss available 3 party articles, studies, or data on retail and restaurant real estate. 2. Profile up to three traditional retail developments in or near the trade area. Collect data on tenant mix, lease rates, development features, and occupancy. 3. Profile up to three mixed-use retail developments in or near the trade area. Collect data on tenant mix, lease rates, development features, and occupancy. 4. Provide map of competitive developments. 5. Profile existing retail and restaurant businesses in the market area. 6. Provide map of businesses in the market area. 7. Interview up to three regional experts. Sources could include local developers, commercial brokers, or tenant representatives. 8. Identify planned or pending commercial real estate developments in the market area. Market Potential and Recommendations 1. Summarize key findings from the analysis. 2. Provide forecasts of demand between 2022 and 2027 for: Owner-occupied townhomes and condominiums General-occupancy rental housing Affordable rental housing Independent living senior housing Assisted living and memory care senior housing Retail and restaurant space 3. Discuss demand potential after 2027. 4. Discuss demand for commercial uses that are not retail or restaurant (office, fitness, medical, etc.). 5. Discuss potential for mixed-use buildings. 6. Provide recommendations. Deliverables The deliverables for this project would include: One kick-off meeting with city staff One written draft report in PDF format delivered to city and EDA staff for comment One written final report in PDF format One presentation to Economic Development Authority and the City Council Proposed Schedule The draft report would be completed within 45 to 60 days of receipt of the signed letter agreement. LOCi Consulting LLC would work with city staff to determine specific dates for the kickoff meeting, draft due date, and presentation date. Proposed schedule: Letter Agreement for Downtown Redevelopment Market Analysis City of Centerville January 12, 2023 Page | 4 Kick off meeting: Week of January 30, 2023 Draft due date: First week of March Comments from city and EDA by end mid-March Final report available: Early End of March Presentation to city council and EDA: March Fees In consideration for the services to be performed, Client would pay LOCi Consulting LLC: $20,500 Fees and reimbursements would be due and payable throughout the project, following your receipt of an invoice from LOCi Consulting LLC. Compensation for services and reimbursements is due within 30 days of the mailing of the invoice. Finance charges of 1.25% per month would be added to any past due amounts. The invoice would include the following: an invoice number, the dates covered by the invoice, and a summary of the work performed. If additional meeting time (in addition to the meeting outlined in the Process Outline) or research is requested by the Client beyond the research set forth in the Process Outline, this time would be billed at LOCi #®²´«³¨¦ ,,#Ȍ² ®±¬ « §®´±«¸ ± ³¤ ®¥ ͡ΑΔΏ ¯«´² ¸ ³± µ¤« ¤·¯¤²¤²ȁ Materials Other than the materials described below, LOCi Consulting LLC would furnish all materials and equipment used to provide the services required by this Letter Agreement. #«¨¤³ ¶®´«£ ¬ ª¤ µ ¨« ¡«¤ ³® ,/#¨ #®²´«³¨¦ ,,#Ǿ ³ #«¨¤³Ȍ² ¤·¯¤²¤Ǿ ³§¤ ¥®««®¶¨¦Ȁ Any demographic, competitive, or other data that has been collected by Client to date. Expenses Overnight travel is not required for the scope of services described in this letter. However, should the scope of the analysis be extended by the Client and overnight travel becomes necessary, Client will reimburse LOCi Consulting LLC for travel time, airfare, hotel, rental car, and meals. Estimates of costs can be provided to Client. LOCi Consulting LLC shall be responsible for all other expenses incurred while performing services under this Agreement. Confidentiality LOCi Consulting LLC acknowledges that it may be necessary for Client to disclose certain confidential and proprietary information in order to perform duties under this Agreement. LOCi Consulting LLC will not disclose or use, either during or after the term of this Agreement, any proprietary or confidential information of Client without Client's prior written permission except to the extent necessary to perform services on Client's behalf. Termination %¨³§¤± ¯ ±³¸ ¬ ¸ ³¤±¬¨ ³¤ ³§¨² !¦±¤¤¬¤³ ³ ¸ ³¨¬¤ ¡¸ ¦¨µ¨¦ ¥¨µ¤ £ ¸²Ȍ ¶±¨³³¤ ®³¨¢¤ ®¥ ³¤±¬¨ ³¨®ȁ ,/#¨ Consulting LLC will be entitled to full payment for services performed prior to the date of termination. This obligation, and any payment obligations pending at termination, survive termination. Letter Agreement for Downtown Redevelopment Market Analysis City of Centerville January 12, 2023 Page | 5 LOCi Consulting LLC Status ,/#¨ #®²´«³¨¦ ,,# ¨² ¨£¤¯¤£¤³ ¢®³± ¢³®±Ǿ ®³ #«¨¤³Ȍ² ¤¬¯«®¸¤¤ȁ ,/#¨ #®²´«³¨¦ ,,# § ² ³§¤ ²®«¤ right to control and direct the means, manner, and method by which the services required by this Agreement will be performed. LOCi Consulting LLC has the right to perform services for others during the term of this Agreement. No Partnership This Agreement does not create a partnership relationship. Neither party has authority to enter into contracts ® ³§¤ ®³§¤±Ȍ² ¡¤§ «¥ȁ Applicable Law and Jurisdiction This Agreement will be governed by the laws of the state of Minnesota. Any disputes arising from this Agreement must be handled exclusively in the federal and state courts located in Minnesota. Exclusive Agreement This Agreement is the entire Agreement between LOCi Consulting LLC and Client. Resolving Disputes If a dispute arises under this Agreement, the parties agree to first try to resolve the dispute with the help of a ¬´³´ ««¸ ¦±¤¤£ȃ´¯® ¬¤£¨ ³®± ¨ 3 ¨³ 0 ´«Ǿ -¨¤²®³ ȁ !¸ ¢®²³² £ ¥¤¤² ®³§¤± ³§ ³³®±¤¸²Ȍ ¥¤¤² associated with the mediation will be shared equally by the parties. If it proves impossible to arrive at a mutually satisfactory solution through mediation, the parties agree to submit the dispute to binding arbitration in Saint Paul, Minnesota, under the rules of the American Arbitration Association. Judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction to do so. However, the complaining party may refuse to submit the dispute to mediation or arbitration and instead bring an action in an appropriate small claims court. Modifying the Agreement )¥ ¸ ¨³¤£¤£ ¢§ ¦¤² ®± ¸ ®³§¤± ¤µ¤³² ¡¤¸®£ ³§¤ ¯ ±³¨¤²Ȍ ¢®³±®« ±¤°´¨±¤ £©´²³¬¤³² ³® ³§¤ Agreement, the parties will make a good-faith effort to agree on all necessary particulars. Such agreements will be put in writing, signed by the parties, and added to this Agreement. Limited Liability ,/#¨ #®²´«³¨¦ ,,#Ȍ² ³®³ « «¨ ¡¨«¨³¸ ³® #«¨¤³ ´£¤± ³§¨² !¦±¤¤¬¤³ ¥®± £ ¬ ¦¤²Ǿ ¢®²³²Ǿ £ ¤·¯¤²¤² ¶¨«« ®³ exceed $20,500 or the compensation received under this Agreement, whichever is less. UNLESS A RESULT OF GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, LOCI CONSULTING LLC WILL NOT "% ,)!",% &/2 #,)%.4Ȍ3 ,/34 02/&)43 /2 30%#IAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER IN AN ACTION, IN CONTRACT OR TORT, EVEN IF LOCI CONSULTING LLC HAS BEEN ADVISED BY CLIENT OF THE POSSIBILITY OF SUCH DAMAGES. Letter Agreement for Downtown Redevelopment Market Analysis City of Centerville January 12, 2023 Page | 6 Warranties and Representations LOCi Consulting LLC does not make and hereby disclaims, and Client hereby waives, any representations or warranties, arising by law or otherwise, regarding the services described in this agreement, or any portion thereof, including, without limitation implied warranties of merchantability, fitness for a particular purpose, or arising from course of dealing, course of performance or usage in trade. Assignment and Delegation .¤¨³§¤± ¯ ±³¸ ¬ ¸ ²²¨¦ ¸ ±¨¦§³² ®± £¤«¤¦ ³¤ ¸ £´³¨¤² ´£¤± ³§¨² !¦±¤¤¬¤³ ¶¨³§®´³ ³§¤ ®³§¤± ¯ ±³¸Ȍ² prior written approval. Any assignment or delegation in violation of this section is void. Letter Agreement for Downtown Redevelopment Market Analysis City of Centerville January 12, 2023 Page|7 Acceptance If this Agreement meets with your approval, please sign below to make this a binding contract between us. Please sign both copies and return one to LOCi Consulting LLC. Keep one signed copy for your records. Sincerely, Agreed to by: Signature: _________________________________________ Date: _________________________________________ Grant MartinAthanasia Lewis PrincipalAssistant City Administrator LOCiConsulting LLCCity of Centerville THE ECONOMIC DEVELOPMENT AUHTORITY OF THE CITY OF CENTERVILLE, MINNESOTA RESOLUTION 2 3-0 1 A RESOLUTION APPROVING A CONTRACT FORDOWNTOWN REDEVELOPMENT MARKET STUDY WHEREAS, the Economic Development Authority of the City of Centerville, has commissioned a redevelopment market study for downtown Centerville; and WHEREAS, at the direction of the EDA, staff issued a Request for Proposal (RFP); and th WHEREAS, the City received proposals from two firms on December 7; and WHEREAS, staff conducted interviews and provided a recommendation to the EDA; and NOW, THEREFORE, IT IS HEREBY RESOLVED that the EDA a pproves a contract with for preparation of a downtown redevelopment market study. PASSED AND ADOPTED by the Economic Development Authority of the City of Centerville this 1 day of January, 202 3. ______________________ ________________________ Secretary, Athanasia Lewis Mark Remillard, President CITY OF CENTERVILLE REQUEST FOR ACTION RequestedMeetingDate: Agenda Item # Department: J 202 EDA . TITLE OF ISSUE: Resolution Setting the Appointment of the EDA Board for 202 BACKGROUND AND SUPPLEMENTAL INFORMATION: COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to Adopt ResolutionSetting the Appointment of the EDA Board for 202 For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: AyeNay ____ Other (specify) _____ _______________________________________________________________ _____King _____Mosher _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CENTERVILLE, MINNESOTA RESOLUTION #EDA 2- RESOLUTION SELECTING OFFICERS for 202 WHEREAS, pursuant to the Bylaws of the Economic Development Authority of the City of Centerville, officers shall be appointed annually. WHEREAS, on J, 202, the EDA appointed itÓs 202 Officers. WHEREAS, WHEREAS, the bylaws of the EDA allow for any of the board members to be the Treasurer, even if that board member holds the position of President or Vice President, and WHEREAS, the bylaws of the EDA state that the positions of Assistant Treasurer and Secretary need not be members of the board, and WHEREAS, it is appropriate for the Executive Director to be a member of the city staff. NOW, THEREFORE, IT IS HEREBY RESOLVED AND KNOWN TO ALL, that the Board of Commissioners, names its Officers as follows: Pre Vice-President: Treasurer: Assistant Treasurer: Secretary: Executive Director: THE VOTE OF THE BOARD OF COMMISSIONERS FOR ADOPTION OF THIS RESOLTUION WAS IN FAVOR OF THE RESOLUTION. PASSED AND ADOPTED by the Economic Development Authority of the City of Centerville this th day of J, 202. , President Attest: BYLAWS OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CENTERVILLE, MINNESOTA ARTICLE I - THE AUTHORITY Section 1. Name of Authority. The name of the Authority shall be the "Economic Development Authority of the City of Centerville, Minnesota" (which may sometimes be referred to as the "EDA" or the "Authority"), and its governing body shall be called the Board of Commissioners (the "Board"). The Board shall be the body responsible for the general governance of the Authority and shall conduct its official business at meetings thereof. Section 2. Seal of Authority. As required by Minnesota Statutes, Section 469.096, Subdivision 1, the Authority shall have an official seal, which shall be in the form depicted on Exhibit A. Section 3. Office of Authority. The offices of the Authority shall be the Centerville City Hall. ARTICLE II Î OFFICERS Section 1. Officers. The officers of the Authority shall be a President, a Vice- y, President, a Treasurer, an Assistant Treasurer and a Secretary. The President, the Vice-President ,,y,The President, the Vice-President and the Treasurer shall be members of the Board and shall be elected annually, and no and the Treasurer shall be members of the Board and shall be elected annually, Commissioner may be both President and Vice-President simultaneously. The Assistant Treasurer and the Secretary need not be members of the Board. Section 2. President. The President shall preside at all meetings of the Board. Except as otherwise authorized by resolution of the Board, the President and the Secretary (the Vice- President, in the Secretary's absence or incapacity) shall sign all contracts, deeds and other instruments made or executed by the Authority, except that all checks of the Authority shall be signed by the Treasurer and Assistant Treasurer. At each meeting the President shall submit such recommendations and information as he or she may consider proper concerning the business, affairs, and policies of the Authority. Section 3. Vice-President. The Vice-President shall perform the duties of the President in the absence or incapacity of the President; and in case of the resignation or death of the President, the Vice-President shall perform such duties as are imposed on the President until such time as the Board shall select a new President. Section 4. Secretary. The Secretary shall keep minutes of all meetings of the Board and shall maintain all records of the Authority. The Secretary shall also have such additional duties and responsibilities as the Board may from time to time and by resolution prescribe. 1 Section 5. Treasurer. The Treasurer shall have the care and custody of all funds of the Authority and shall deposit the same in the name of the Authority in such bank or banks as the Board may select. The Treasurer and Assistant Treasurer shall sign all orders and checks for the payment of money and shall pay out and disburse such moneys under the direction of the Board. The Treasurer shall keep regular books of accounts showing receipts and expenditures and shall render to the Board, at least annually (or more often when requested), an account of such transactions and also of the financial condition of the Authority. The Treasurer shall post a bond as required by Minnesota Statutes, Section 469.096, Subdivision 6. The Assistant Treasurer shall act as the Treasurer's agent and assistant to perform the above-described duties, subject to the Treasurer's approval thereof. Section 6. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Board or the bylaws or rules and regulations of the Authority. Section 7. Vacancies. Should the office of President, Vice-President, Treasurer, Should the office of ,,,Treasurer, , Assistant Treasurer or Secretary become vacant, the Board shall elect a successor at the next become vacant, the Board shall elect a successor at the next regular meeting, or at a special meeting called for such purpose, and such election shall be for regular meeting, the unexpired term of said officer. Section 8. Additional Personnel. The Board may from time to time employ such personnel as it deems necessary to exercise its powers, duties, and functions. The selection and compensation of such personnel shall be determined by the Board. ARTICLE III - MEETINGS Section 1 Regular Meetings. The regular meetings of the Board shall occur according to a meeting schedule, if any, adopted or revised from time to time by resolution of the Board. Section 2. Special Meetings. Special meetings of the Board may be called by the President or any two members of the Board for the purpose of transacting any business designated in the call. The call for a special meeting may be delivered at any time prior to the time of the proposed meeting to each member of the Board or may be mailed or emailed to the business or home address of each member of the Board at least two (2) days prior to the date of such special meeting. At such special meeting no business shall be considered other than as designated in the call, but if at least four members of the Board are present at a special meeting, any and all business may be transacted at such special meeting. Notice of any special meeting shall be posted and/or published as may be required by law. Section 3. Quorum. The powers of the Authority shall be vested in the Board. Three Commissioners shall constitute a quorum for the purpose of conducting the business and exercising the powers of the Authority and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Board upon a vote of a majority of the Commissioners present. 2 Section 4. Order of Business. At the regular meetings of the Board the following shall be the order of business: 1.Call to Order/Roll call. 2.Approval of Agenda 3. Approval of the minutes of previous meeting. 4. Bills and communications. 5 Reports. 6. Old business. 7. New business. 8. Adjournment. All resolutions shall be written or transcribed and shall be retained in the journal of the proceedings maintained by the Secretary. Section 5. Adoption of Resolutions. Resolutions of the Board shall be deemed adopted if approved by not less than a simple majority of all Commissioners present, unless a different requirement for adoption is prescribed by law. Resolutions may but need not be read aloud prior to vote taken thereon and may but need not be executed after passage. Section 6. Rules of Order. The President shall preserve order, enforce the rules of procedure herein prescribed and determined without debate, subject to the final decision of the Commission on appeal, all questions of procedure and order. The Vice-President shall support and assist the Chairperson; preside over the Commission meetings in the absence of the President; and fill the office of the President if a vacancy should arise ARTICLE IV Î MISCELLANEOUS Section 1 Amendments to Bylaws. The bylaws of the Authority shall be amended only by resolution approved by at least three of the members of the Board. Amendments to the bylaws must be approved by the City Council. Section 2. Fiscal Year. The fiscal year of the Authority shall coincide with the fiscal year of the City of Centerville, Minnesota. Section 3. Effective Date of Office for Appointed Commissioners. A term of office for each Commissioner appointed to the Authority by the City Council shall begin that term of office effective August 1st. Any Commissioner appointed to fill a seat vacated by a Commissioner who did not complete their term of office shall complete the term of office of the vacating Commissioner. Adopted on August 27, 2018. 3 4 CITY OF CENTERVILLE REQUEST FOR ACTION RequestedMeetingDate: Agenda Item # Department: J 202 EDA . TITLE OF ISSUE: BACKGROUND AND SUPPLEMENTAL INFORMATION: COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) _____ _______________________________________________________________ _____King _____Mosher _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE 2022 Ï2023 EDA STRATEGIC PLAN APRIL 20, 2022 ECONOMIC DEVELOPMENT AUTHORITY Guiding Principles We are facilitators of economic growth and stability We embrace our rich and diverse points of view We are all on the same team, working for the benefit of the city Scope Authority to promote and sustain economic development, redevelopment. EDA mission Provide assistance to our local businesses or businesses locating to the city of Centerville that will encourage investment in the community to enhance the lives of our citizens. 2022 Ï2023 STRATEGIC PLAN GOALS Guide Redevelopment Spur New Development Increase Business Engagement Market & Promote our City Placemaking GUIDE REDEVELOPMENT Leverage Revitalization Grants Promote Revolving Loan and Façade Grant Program Shift Downtown Plan to Waterfront Focus Develop Business Incentives Toolkit (TIF, Tax Abatement, etc.) Infrastructure Investment: Streetscaping, Parking, etc. Prioritize Sites for Investment Gauge Property Owner Interest in Redevelopment Source: 2006 Map from Centerville Comprehensive Plan The map shown above is for illustration purposes only, and does not in any way suggest that downtown Centerville will developasimagined in the illustration above. SPUR NEW DEVELOPMENT Intentional Outreach to Desired Businesses Engage with Vacant Property Owners & Real Estate Agents Assist with Market Studies Promote Shovel-readiness INCREASE BUSINESS ENGAGEMENT Business AppreciationShop Local CampaignOutreach ¤Annual Awards ¤Holiday Markets¤BRE Visits Ceremony ¤Encourage Incentives for ¤Continue Business- ¤Sponsorship RecognitionShopping Local & Using Centered Email Blasts Mobile App ¤Continue to Strengthen ¤Promote City Mobile Partnerships¤Encourage Discounts for App Veterans ¤Ground Breakings, ¤Highlight Fete des Lacs Ribbon CuttingsOpportunities MARKET & PROMOTE OUR CITY Establish Prominent Website & Social Media Presence: expand business directory, property listings, etc. Create/Revise Marketing Materials: brochures highlighting community assets and city-owned properties; EDA packet for potential businesses, Increase Participation in CenterStage and Blue Logo Sign Programs Continue to Strengthen Relationships with Agency Partners: DEED, HBA, Quad Area Chamber, and ACRED Continue Investments in Main Street Beautification and Promotional Items PLACEMAKINGEXAMPLES Creative Destinations Community Driven Inclusive Transformative END