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Home My WebLink About2023-01-17 P & Z Packet CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION MEETING AGENDA Tuesday, January 17, 2023 6:30 p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ I. CALL TO ORDER 1.Roll Call II.PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. PUBLIC HEARINGS (6:30 PM or shortly thereafter) 1.Easement Vacation – 1844 Old Mill Court V.AWARDS, PRESENTATIONS, APPEARANCES 1.None VI. OLD BUSINESS 1.Annual Appointment of Chair and Vice Chair 2.Ordinance Review - Temporary Dwellings & Structures 3.Issue Discussion - Moratorium on Cannabis Sales VII.NEW BUSINESS 1.Accept Resignation of Commissioner Semmelink and Declaration of a Vacancy 2.Easement Vacation – 1844 Old Mill Court VIII.APPROVAL OF MINUTES 1. December 6, 2022 Planning & Zoning Commission Meeting Minutes IX.ANNOUNCEMENTS/UPDATES 1.Council Member Liaison 2.Administrator’s Report 3.Planning and Zoning Action Items Tracker X.ADJOURNMENT INFORMATION 2023 Meeting Calendar (Revised) REMINDERS Economic Development Authority – Wednesday, January 18, 2023 City Council Meeting – Wednesday, January 25, 2023 Parks & Recreation Committee – Wednesday, February 1, 2023 Planning & Zoning Commission – Tuesday, February 7, 2023 CITY OF CENTERVILLEREQUEST FOR ACTION RequestedMeetingDate: Agenda Item # Department: , 2022 Planning/Legal VI.2 TITLE OF ISSUE: Temporary Dwellings and Structures BACKGROUND AND SUPPLEMENTAL INFORMATION: At their last meeting, the Planning and Zoning Commission reviewedthe city's ordinance on Temporary Dwellings and Structures. Staff was asked to bringback COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: If the Commission wishes to further explore changes to the ordinance then a motion for a public hearing is needed. Motion to call for a public hearing on changes to the ordinance on temporary dwellings and structures. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ _____ Other (specify) _____ _____ _______________________________________________________________ _____ _____ _____ _____ _____ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular SummaryofChangesto:§156.104TEMPORARYDWELLINGSANDSTRUCTURES TheĭźƷǤ͸ƭcurrentordinanceprohibitsoccupancyintemporarydwellingsandstructures.The ordinancewasdiscussedbytheP&Zin2020,butnochangesweremadeatthattime.The ordinancewasreviewedagainbytheP&ZattheirNovember1,2022meetingandproposed changestothecurrentordinanceachievethefollowing: Removescouncilreviewofpermits;changestoself servicepermit Allowstemporaryoccupancyforupto14daysperparcelpercalendaryear RequRVtobeparkedindrivewayforoccupancy Allowstentingwithoutapermit Requiresprincipalstructure Prohibitsexchangeofmoney restriction(nopermitsinwinter) seasonal §156.104 TEMPORARY DWELLINGS AND STRUCTURES. (A)The use and occupancy of a tent, recreation vehicle or other temporary dwellings for the purpose of living quarters is not permitted in the city, except as approved by the City Council under special circumstances. (B)Applications for temporary dwellings shall be made in writing to the Administrator and it shall be the Administrator’s duty to submit the application to the City Council at the next regular meeting thereof. The City Council in its discretion shall grant or deny the permit and may require, as a condition to the granting of the permit or any renewal permit, that the applicant appear in person before the City Council and be examined as to his or her plans for a permanent dwelling and other matters relative thereto. Permits shall in no event be granted for a period in excess of 90 days. At the expiration of the 90-day period, the owner or occupant of any trailer so placed upon the premises in accord with this section shall immediately remove the same, unless prior to the expiration of the 90-day period, the owner or occupant shall obtain from the City Council a renewal permit. Application therefore may be made to the Administrator as in the case of original permits, and must be submitted to the City Council prior to the expiration of the original 90-day period. One renewal permit may be granted upon good cause shown, but in no event shall a renewal permit be granted for a period in excess of 90 days and not more than one renewal permit shall be granted. (C)Temporary structures and trailers used in conjunction with construction work shall be permitted only during the period that the construction work is in progress. Permits for temporary structures shall be issued for a period not exceeding six months. (D)Pursuant to authority granted by Minnesota Statutes, Section 462.3593, subdivision 9, the City of Centerville opts-out of the requirements of Minn. Stat. §462.3593, which defines and regulates Temporary Family Health Care Dwellings. Ord. #25, adopted 10/13/1976; Ord #84, adopted 08/10/2916 §156.105 PUBLIC UTILITIES REQUIRED. All residential, commercial, industrial, public, institutional or other uses, which include plumbing facilities, shall be connected to the public sewer and water system when available. §156.106 RELOCATED BUILDINGS OR STRUCTURES. (A)No existing building or structure may be relocated anywhere in the city without a permit. A permit for the relocation of any building or structure may not be issued without site plan approval by the city. (B)The Planning and Zoning Commission shall not recommend approval of a site plan without certifying the following: 363|Page §156.104TEMPORARY DWELLINGS AND STRUCTURES. (A)The use and occupancy of a tent, recreation vehicle or other temporary dwellings for the purpose of living quarters is not permitted in the city, except: as approved by the City Council under special circumstances. Formatted: Condensed by 0.1 pt 1.A tent •used for recreational purposes •on a private property containing a principal structure •with the consent of the property owner Formatted 2.A recreational vehicle. •A recreational vehicle must be •in good working order Formatted •licensed for use on public streets •parked on the Permitted Driveway •A recreational vehicle must not be: stst •occupied between November 1 and March 31. Formatted: Superscript • Formatted: Superscript Formatted: Indent: Left: 2.68", No bullets or (B)Permits Required: numbering 1.Tents – No Permit Required 2.Recreational Vehicles – A permit is required. These permits shall be issued through a self- service permit system or other such administrative process. The maximum length of a permit(s) is 14 days, in aggregate, during any given year, per parcel. The permit shall be conspicuously displayed at all times. 2.3.Other Temporary Dwellings - Applications for temporary dwellings shall be made in writing Formatted: Indent: Left: 1.02", Hanging: 0.25" to the Administrator and it shall be the Administrator's duty to submit the application to the City Council at the next regular meeting thereof. The City Council in its discretion shall grant or deny the permit and may require, as a condition to the granting of the permit or any renewal permit, that the applicant appear in person before the City Council and be examined as to his or her plans for a permanent dwelling and other matters relative thereto. Permits shall in no event be granted for a period in excess of 90 days. At the expiration of the 90-day period, the owner or occupant of any trailer so placed upon the premises in accord with this section shall immediately remove the same, unless prior to the expiration of the 90-day period, the owner or occupant shall obtain from the City Council a renewal permit. Application therefore may be made to the Administrator as in the case of original permits, and must be submitted to the City Council prior to the expiration of the original 90-day period. One renewal permit may be granted upon good cause shown, but in no event shall a renewal permit be granted for a period in excess of 90 days and not more than one renewal permit shall be granted. (C)No money may be exchanged for the use of a property in association with a temporary dwelling. Formatted: Indent: Left: 0.57", No bullets or numbering (B)(D)Temporary structures and trailers used in conjunction with construction work shall be permitted only during the period that the construction work is in progress. Permits for temporary structures shall be issued for a period not exceeding six months. (C)(E) Pursuant to authority granted by Minnesota Statutes, Section 462.3593, subdivision 9, the City of Centerville opts-out of the requirements of Minn. Stat. § 462.3593, which defines and regulates Temporary Family Health Care Dwellings. Ord. #25, adopted 10/13/1976; Ord #84, adopted 08/10/2016 363 I Page §156.104TEMPORARYDWELLINGSANDSTRUCTURES. (A)Theuseandoccupancyof a temporary dwellingforthepurposeof living quarters is notpermitted inthecity,except: 1.A tent s •used for recreational purpose •rivate property containing a principal structure onap •with theconsent of theproperty owner 2.A recreational vehicle. •A recreational vehicle must be •ingood working order streets •licensed for use on public •rked on thePermitted Driveway pa •A recreational vehicle mustnot be: stst •occupied between November 1and March 31. (B)Permits Required: 1.Tents – No Permit Required 2.Recreational Vehicles – Apermit is required. These permits shall be issued through a self- service permit system or other such administrative process.Themaximum length of a permit(s)is 14 days, in aggregate, duringany given year, per parcel.Thepermit shall be conspicuouslydisplayed at all times. 3.wellings - Applications fortemporary dwellings shall bemade inwriting Other Temporary D totheAdministratoranditshall bethe Administrator'sduty tosubmit the applicationtothe CityCouncil atthenext regular meeting thereof. TheCityCouncilinits discretion shall grantordeny thepermit andmayrequire, as acondition to the grantingofthe permitorany renewalpermit,thattheapplicant appearinpersonbeforetheCityCouncil andbeexamined astohis orherplans for a permanentdwelling andother matters relative thereto. Permits shallinno event begranted fora period inexcess of90days.Attheexpiration ofthe 90-day period,theowneroroccupant ofanytrailersoplaceduponthepremisesinaccordwiththis sectionshall immediatelyremovethesame,unlesspriortotheexpiration ofthe90-day period,theowneroroccupant shallobtain from the City Council a renewal permit. Application therefore maybe madetothe Administratorasinthe case oforiginalpermits, andmustbe submitted totheCity Council priortothe expiration oftheoriginal 90-day period.One renewal permit maybegranted upongoodcauseshown, butinnoeventshall a renewal permitbegranted for a period inexcess of90days andnotmorethanone renewal permit shall be granted. (C)No money may be exchanged for the use of a property in association with a temporary dwelling. (D)Temporarystructuresandtrailersusedinconjunctionwithconstructionworkshallbepermittedonly duringtheperiodthattheconstruction workis in progress.Permitsfortemporarystructuresshallbe issued for a period not exceeding six months. (E)PursuanttoauthoritygrantedbyMinnesotaStatutes,Section462.3593,subdivision9,theCityof Centerville opts-out oftherequirements ofMinn. Stat. §462.3593, whichdefines andregulates Temporary Family Health Care Dwellings. Ord. #25, adopted 10/13/1976; Ord #84, adopted 08/10/2016 363 I Page DRAFT CityofCentervilleRecreationalUse VehiclePermit ApplicantName:______________________________________________________________________ Street/MailingAddress:________________________________________________________________ Phone(day):________________Phone(cell):___________________________ Address of Parked Vehicle Model_______Color______ Make_______________ LicensePlate#________________ Proof of Insurance InsuranceCompany(notagent)___________________________ Policy#___________________PolicyPeriod: From_____When____ Duration of Stay(Describethedurationofyourstay). **Maximum stay per calendar year is 14 days. Asanapplicantforthisspecialuserecreationalvehiclepermit,Iagreetothefollowing: 1.IunderstandthatallpersonsshallcomplywiththeprovisionsoutlinedintheTemporary DwellingsOrdinance §156.104andthatviolationofsuchtermswillresultintherevocationofthe permit,andthevehicleshallberemovedimmediately. 2.IunderstandthattheCityofCentervilleassumesnoliabilityforanyinjuriestopersonsor propertywhichmayresultfromtheparkingofarecreationalvehicleattheaddresslisted above. ApplicantSignature__________________________Date_____________ Bycompletingtheaboveapplicationandprovidingyoursignature,youagreethatyouhave reviewedandunderstandallregulationsinthecityofCentervilleCityCode,Chapter §156-104 Temporary Dwellings and that all information in this application is true and correct. \] CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: January 17, 2023 Administration VI.3 TITLE OF ISSUE: Issue Discussion - Moratorium on Cannabis Sales BACKGROUND AND SUPPLEMENTAL INFORMATION: On August 24, 2022, the City Council passed a resolution, setting a moratorium on cannabis sales in the city. The moratorium went into effect upon its publication on September 20, 2022. As with all moratoriums, the maximum duration is one year. The intent is to use that time to study the issues and make any changes to city code, prior to its expiration. Therefore, staff is presenting some preliminary information to introduce this topic to the commission as we explore the various strategies that may be available for sensible regulation. Attached is information gathered from various sources, showing what other communities and industry experts are saying and doing with regard to cannabis in the wake of the legislatures actions to legalize its sale. COST AND SOURCE(S) OF FUNDING: No direct cost to the city. REQUESTED ACTION: Discussion only. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Various informational materials Other (specify) ____________ _____ _____ _____ _____VACANT ______________________________________________________________ _____ _____ _____ _____ _______________________________________________________________ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular GFBUVSF MND!Dpnnvojdbujpot!Nbobhfs!Kvmjf! Mjfx!tbje!nfejb!buufoujpo!gspn!bdsptt! JT! uif!dpvousz!bt!up!xibu!djujft!nbz!ep!xbt! txjgu!boe!ibtou!mfu!vq/!Jut!cffo!dpo. UIF tubou!joufsftu!obujpoxjef-!tif!tbzt/!Jn! tvsqsjtfe!joufsftu!ibtou!ubqfsfe!nvdi/ B!cppnjoh!nbslfu Tpnf!mjol!uif!psjhjobm!joufoujpo!pg!uif! mbx!up!beesfttjoh!b!nvslz!bsfb!xjui! 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ND xbzt!uibu!uif!tubuf!dpvme!ep!uibu!jo!qbsu.Jut!bo!pqqpsuvojuz-!tbz!Ibttfm!boe!uif!xbju.boe.tfft/! Cffuz-!boe!djujft!dbo!qspbdujwfmz!mfoe! ofstijq!xjui!djujft/ Efcpsbi!Mzoo!Cmvncfsh!jt!b!gsffmbodf!xsjufs/ Nboz!rvftujpot!sfnbjo-!tvdi!bt!dbo!uifjs!wpjdf!up!bee!tvqqpsu!gps!nfbtvsft! qspnpufe!cz!uif!Mfbhvf/ djujft!sfgvtf!qfsnjut-!boe!jg!tp-!po!xibu! BKV Group is a holistic design serving those that protect and serve ENRICHING LIVES AND STRENGTHENING COMMUNITIES www.bkvgroup.com/law-enforcement-design Bruce Schwartzman, AIA Michael Healy, AIA MNGov@bkvgroup.com !!!}!!!KBO0GFC!3134!!!}!!NJOOFTPUB! UID!Mjdfotjoh!'!\[pojoh!Tvswfz DPNNVOJUZ!JOQVU!SFQPSU Dpoufout Overview………………………………………...……………………….………………2 Survey Responses…………………………………...………..…………………….… 3 Appendix A:Paper Surveys…………………………………………………….…..….8 Appendix B: Social Media Reach & Engagement.…………………………………12 Page1 THC Licensing & ZoningCommunity Input Report Pwfswjfx! Soliciting public input was a major component of the Golden Valley City Council’sconsideration ofTHC Licensing and Zoning. Staff solicited input from the community through an in-person open house and online surveyregarding: THC sales THC regulation Open House The City held an open house at Brookview Wed, July 27, 6–8 pm, to gathercommunity input regarding sales of edible THC.Approximately 10 community members attended the event where vendors and community resources set up booths for residents to interact and learn more.A large group discussion was also held where experts presented their opinions and perspectives about what cities should do, what retailers and consumers should know moving forward, and where they would like to see the industrygoing. Online Survey The survey was active from July 27–Aug 10, 2022,was limited to oneresponse per IP address, and had293 responses. See survey responses starting on page 3. See Appendix Afor paper survey submissions. Social Media Outreach The City posted information and reminders about theopen house and survey twotimes on Facebook, Twitter, and NextDoor between July 22, 2022and Aug 4, 2022. See Appendix B for reach and engagement details for each post. Page2 THC Licensing & ZoningCommunity Input Report Mjdfotjoh!boe!\[pojoh 2/Ep!zpv!uijol!uif!Djuz!pg!Hpmefo!Wbmmfz!tipvme!bmmpx!sfubjmfst!up!tfmm!mfhbm!UID qspevdut@ Of the293respondents,274 (94percent) think the City of Golden Valleyshould allow retailers to sell legal THC,18 (6 percent) don’t think so, and 1 (<1percent) don’t care. 3/Ep!zpv!uijol!uif!Djuz!pg!Hpmefo!Wbmmfz!tipvme!sfrvjsf!b!mjdfotf!gps!sfubjmfst tfmmjoh!mfhbm!UID!qspevdut@ Of the293respondents,171 (58percent) think the City of Golden Valleyshould require a license for retailers selling THC products,73 (25 percent) don’t think so,and 49 (17percent) don’t care. Page3 THC Licensing & ZoningCommunity Input Report 4/Ep!zpv!uijol!uif!Djuz!pg!Hpmefo!Wbmmfz!tipvme!sfhvmbuf!xifsf!UID!qspevdut!bsf tpme@ Of the293 respondents,119 (41percent) think the City of Golden Valleyshould regulate where THC products are sold,138 (47percent) don’t think so,and 36 (12percent) don’t care. UID!boe!DCE!Vtf 5/Ibwf!zpv!fwfs!vtfe!ps!qvsdibtfe!DCE!qspevdut@ Of the 293responses to this question, 187 (64percent)have use or purchased CBD products,90 (31 percent) have not, and 16 (5 percent) preferred to not to answer. Page4 THC Licensing & ZoningCommunity Input Report 6/Ibwf!zpv!fwfs!vtfe!ps!qvsdibtfe!UID!qspevdut@ Of the 293respondents who answered this question, 178 (61percent) have used or purchased THC products,95 (32percent) have not,and 20preferred not to answer. Puifs 7/J!uijol!uif!Djuz!pg!Hpmefo!Wbmmfz!tipvme!ibwf!npsf!fohbhfnfou!pqqpsuvojujft gps!dpnnvojuz!bcpvu!)dipptf!bmm!uibu!bqqmz* Of the 227 responsesthis question,Small business impact/opportunitywith THC saleswas the most commonly chosen answer (187 answers),followed byPublichealth andTHC(119 answers), andRace equity issues in THC sales historicallyand present-day(114 answers). Page5 THC Licensing & ZoningCommunity Input Report Efnphsbqijdt 8/Qmfbtf!tfmfdu!zpvs!bhf!sbohf/ Of the293respondentswho answered thisquestion,92(31percent)are in the 35–44 age range,70 (24percent)are inthe 45–54age range,54 (18 percent)arein the55–64 agerange,44(15 percent) areinthe 25–34 agerange, 27 (9 percent) are inthe 65+age range, and6 (2 percent) are inthe 18–24 age range. No respondents are under 18. 9/Qmfbtf!tfmfdu!zpvs!sbdjbm!jefoujuz/ Of the 291 respondents who answered this question, 253 (87percent) identify as White or Caucasian, 14 (5 percent) identify as two or more races,13 (4 percent) identify as Black or African American, 7 (2 percent) identify as another race, 5 (2 percent) identify as Asian or Asian American,4 (1 percent) identify as Hispanic or Latino, and 1 (<1 percent) identify as Native Hawaiian or other Pacific Islander. No respondents identify as American Indian or Alaska Native. Page6 THC Licensing & ZoningCommunity Input Report :/!Ipx!eje!zpv!gjoe!pvu!bcpvu!uijt!tvswfz@ Of the 293respondents who answered this question, 227 (77percent) found out about this survey via social media,45 (15 percent) via the City of Golden Valleywebsite,20 (7 percent) via word of mouth,4 (1 percent) via flyers at retailers/community,and2 (1 percent) via email . ! Page7 THC Licensing & ZoningCommunity Input Report Summaryofwhatacouplecitiesareconsideringorhavealreadyenacted: AlbertLea Withlocalregulations,thecityisintendingto: Preventpeopleunderage21frombuyingandpossessingTHCproducts inAlbertLea. SeparateTHCproductsfromotherproductssoźƷ͸ƭcleartoconsumers whatƷŷĻǤ͸ƩĻpurchasing. Insummary,theproposedregulationswould: RequireacitylicensetosellTHCproductsinAlbertLea. ProhibitpossessionofTHCproductsbyanyoneunderage21,whichis stricterthanstatelaw. RequirestoresthatsellbothTHCandnonTHCproducts,likeconveniencestores,tokeepTHCproducts behindthecounterorinalockedcase. RequirestoresthatsellonlyTHCproductstoadmitonlypeopleage21orolder. ProhibitliquorstoresfromsellingTHCproducts. TheproposedregulationsareinlinewithguidancefromtheMinnesotaLeagueofCitiesandthose alreadyadoptedbymanycommunities,includingAustin. AsofJuly1thisyear,statelawallowsthesaleoflowdoseTHCedibleswiththreelimitations: Amaximumof5milligramsofanyandallTHCspersingleserving. Amaximumofatotalof50milligramsofanyandallTHCsperpackage. Amaximumof0.3%ofanyandallTHCs.Thislimitationappliestoanyandallunits,whetherservings, packages,orother. NotethattheselimitationsapplytoallTHCcombinedinahempderivedproductregardlessofwhether theproductcontainsmorethanonetypeofTHC. ThelawalsomandatesthatTHCproductsbeinchildresistantpackagingandnotbetargetedor appealingtochildren. NewHope TheCityofNewHopehasadoptedanewordinanceregulatingthesaleofconsumable tetrahydrocannabinol(THC)productsintheCity.ApprovedbytheNewHopeCityCouncilatitsNov.28 meeting,theordinancerequiresanyonesellingedibleTHCproductstoobtainalicensefromtheCity. TheordinancerevisionwasrecommendedfollowingchangestostatestatuteinJuly,legalizingcertain ͻĻķźĬƌĻĭğƓƓğĬźƓƚźķƭͼderivedfromhempthatcontainasmallamountofTHC,theprimarypsychoactive compoundfoundinthecannabisplant.StatelawnowpermitsthesaleofproductscontainingTHCthat areintendedtobeeaten,commonlyknownasͻĻķźĬƌĻƭͲͼandbeveragescontainingTHC.Theproducts maycontainnomorethan0.3%ofanyTHCtotal,nomorethanfivemilligramsofTHCperservingand nomorethan50milligramsofTHCperpackage.Thelawalsoprohibitsthesaleoftheseproductsto anyoneunder21andcontainsseverallabelingandpackagingrequirements. Percityordinance,businessesareprohibitedfromsellingTHCproductswithoutacitylicense.Also, sellingedibleTHCproductsfromoffsaleliquorstores,vendingmachines,kiosksorothermovable placesofbusinessisprohibited.Italsoplacesaminimumagerequirementof18yearsforthoseselling theproducts.Licensedbusinessesaresubjecttocompliancecheckstoensuretherequirementsare beingfollowed. TheCitywillissueamaximumof20ediblecannabinoidlicenseswhichwillcost$500annually. CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: January 17, 2023 Administration VII.1 TITLE OF ISSUE: Resignation of Commissioner Semmelink BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached letter resignation letter from Commissioner Semmelink. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to accept the resignation of commissioner Semmelink and declare a vacancy on the commission. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Resignation Letter Other (specify) ____________ _____ _____ _____ _____ VACANT ______________________________________________________________ _____ _____ _____ _____ _______________________________________________________________ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: January 17, 2023 Administration/Engineering VII.2 TITLE OF ISSUE: Easement Vacation - 1844 Old Mill Court BACKGROUND AND SUPPLEMENTAL INFORMATION: After holding the public hearing on this item, the commission should consider a recommendation to the City Council on the vacation of the existing trail easement in lieu of a new easement provided by the land owner. COST AND SOURCE(S) OF FUNDING: No direct cost to the city. REQUESTED ACTION: Motion to recommend that the city vacate the existing trail easement on 1844 Old Mill Court, contingent upon the recordation of a replacement easement on the same property as detailed in the attached support documents. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Easement documents. Other (specify) ____________ _____ _____ _____ _____ VACANT ______________________________________________________________ _____ _____ _____ _____ _______________________________________________________________ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission held in Council Chambers on Tuesday, December 6, 2022 at 6:30 p.m. I.CALL TO ORDER The meeting was called to order at 6:30p.m. 1.Roll Call Present: Chair David Kubat Vice-Chair Krueger Not Approved Commissioner Darrell (DJ) Olson, Jr. Commissioner Richard Nelson Commissioner Les Kuiper Commissioner Thompson Absent: Commissioner Gloria Semmelink Staff: Assistant City Administrator, Athanasia Lewis Council Liaison, Russ Koski II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA There were no changes to the agenda. Motion by Commissioner Thompson, seconded by Commissioner Kuiper to Approve the Agenda as presented. All in favor. Motion carried. IV. PUBLIC HEARINGS (6:34 PM or shortly thereafter) None V. AWARDS, PRESENTATIONS, APPEARANES None VI. OLD BUSINESS 1.Ordinance Review – Ord. # 130, Section 130.03 Discharge of Firearms Assistant Administrator Lewis introduced the item as presented in the packet, noting that the city attorney recommends tabling this item due to a recent ruling by the US Supreme Court that may make restricting gun use more difficult. Discussion ensued about tabling the item versus recommending it to council for further review. The Commission agreed to table the item for now, but they would like to bring the item back in January or February for further review. The Commission would like attorney Glaser to incorporate the changes discussed at the November Commission meeting, and they would also like to discuss litigation risk with attorney Glaser. Page 1 of 3 City of Centerville Planning and Zoning Commission December 6, 2022 This item will be added to the Commission’s Action Item Tracker. Motion by Commissioner Nelson, seconded by Commissioner Kuiper to table the item. All in favor. Motion carried. 2.Ordinance Review – Ord. # 156, Section 156, 104 Temporary Dwellings & Structures Assistant Administrator Lewis introduced the item as presented in the packet. Discussion ensued about removing tents from the seasonal restriction, removing non-resident verbiage, amending the 14-day period language, and adding language when process calls for the for a special use permit. The Commission motioned to hold a public hearing in February. The Commission would like to see a draft of a permit as part of this item. The revised text and permit will be added to the Commission’s Action Item Tracker. Motion by Commissioner Olson, seconded by Commissioner Krueger to call for a public hearing at their meeting in February. All in favor. Motion carried. VII. NEW BUSINESS 1.Site Plan Review – Amazon Electric Vehicle Charging Stations Assistant Administrator Lewis introduced the item as presented in the packet. Patrick from Ryan Companies and Chief Matt Montain gave brief presentations, and they were both available to answer questions. Discussion ensued about approving the plan with or without the requested fire suppression equipment. The Commission approved the site plan for the charging stations with two recommendations. Motion by Commissioner Thompson, seconded by Commissioner Kuiper to approve the site plan with the recommendations outlined in the memo from the fire department, and a recommendation that city council work with Amazon on the fire suppression equipment. All in favor. Motion carried. 2.2023 Planning and Zoning Commission Meeting Calendar Assistant Administrator Lewis introduced the item as presented in the packet. Discussion ensued about the 2023 meeting schedule and the following changes were made: th January meeting will be held on the 17 th March meeting will be held on the 14 th July meeting will be held on the 10 th August meeting will be held on the 8 Motion by Chair Kubat, seconded by Commissioner Thompson motioned to accept the noted meeting schedule changes in 2023. All in favor. Motion carried. VIII. APPROVAL OF MINUTES 1.November 1, 2022 Planning & Zoning Commission Meeting Minutes Page 2 of 3 City of Centerville Planning and Zoning Commission December 6, 2022 There were no amendments to the minutes Motion by Commissioner Kuiper, seconded by Commissioner Olson to approve the November 1, 2022 Planning and Zoning Commission minutes as presented. All in favor. Motion carried. IX. Announcements and Updates 1.Council Member Liaison Councilmember Koski asked Chief Montain to talk about the Food Drive Parade event that will be happening over the weekend, and he wished everyone a happy holiday, noting that he appreciates staff, committees, and volunteers for their work throughout the year. 2.Administrator’s Report Assistant Administrator Lewis reviewed the Administrator’s Report as presented in the packet. 3.Planning and Zoning Action Items Tracker Chair Kubat reviewed the Action Item Tracker with the Commission. X. ADJOURNMENT Motion by Commissioner Olson, seconded by Commissioner Kuiper to adjourn the meeting at 7:56 p.m. All in favor. Motion carried. Page 3 of 3 Administrator’s Report January 11, 2023 ____________________________________________________________________________________________________ ADMINISTRATION Website Redesign & Mobile App The city’s mobile app has launched. Look for it in your Google Play Store and Apple Store links. PARKS AND RECREATION Donation – Kwik Trip Committee Chair Heidi Errickson-Grahek accepted a $1,000 donation from Kwik Trip at their recent Ribbon Cutting Ceremony. The Committee is honored and extremely appreciative for their donation. The funds will be utilized in upcoming months to off-set additional amenities within the parks or trail systems throughout the community. The Committee hopes that Kwik Trip’s employees and customers take advantage of the parks and trails within the community. First of Two Annual Skate/Sled Nights The Committee is ready for the January 14, 2023 event and the Public Works staff will be flooding the rinks as the weather turns colder. Skating, sledding, hot coca, popcorn, s’mores, a bonfire, snowshoeing, kick-sledding and some contests for prizes will be taking place at Laurie LaMotte Memorial Park that evening. Wargo Nature Center will be providing the snowshoes and kick- sleds that will be on site for use by participants. There are no fees associated with this event; so bring a parent, friend, neighbor, etc. Meeting and City Hall Schedule January 16, 2023 – City Hall Closed in observance of Martin Luther King Jr. Day January 17, 2023, 6:30 p.m. – Planning & Zoning Commission January 18, 2023, 6:30 p.m. – Economic Development Authority January 25, 2023, 6:30 p.m. – City Council February 1, 2023, 6:30 p.m. – Parks & Recreation Committee VOLUNTEER OPPORTUNITIES Volunteering is an excellent way to get involved in the community, and connect with others. Please call city hall at 651-792-7933 with any questions you may have regarding the following opening. Parks & Recreation Committee – Open Seat o Meets monthly on the first Wednesday of the month at 6:30 p.m., in chambers PLANNING & ZONING Temporary Dwellings and Structures The Planning & Zoning Commission discussed Temporary Dwellings and Structures at their meeting on December 6, 2022. Commissioners discussed revisions to the ordinance and motioned to hold a public hearing on this in February. This ordinance deals with the occupancy of things like RV’s and tents. The city’s current ordinance does not allow occupancy of these, for any length of time. The commission is considering allowing limited length stays. Public input is encouraged. CENTERVILLE CARES Don’t Wait, Donate Blood Today: January is National Blood Donor Month January is National Blood Donor Month, which has been recognized every year since 1970. Raising awareness about blood donation is important, because a single donation can save lives. Per America’s Blood Centers, the national organization bringing together community-based, independent blood centers, only three (3) percent of the U.S. population donates blood annually, and a blood transfusion occurs every two seconds. The American Red Cross recognizes that winter months are an especially difficult time of year for blood collection, due to busy holiday schedules, inclement weather, and seasonal illnesses. Ways you can observe National Blood Donor Month 1.Donate now and every couple of months afterward 2.Inspire people to create an exponential increase in blood donations 3.Learn and remember your blood type Click here to find a blood center near you. Click here to learn more about National Blood Donor Month. ECONOMIC DEVELOPMENT Quad Area Chamber Calendar January 17, 2023 – Speed Networking for Business Professionals in North Metro – 3:00pm-5:00pm – Don Julio’s Mexican Restaurant January 18, 2023 – Sip & Learns – 10:30am –11:30am at the Rookery Activity Center January 18, 2023 – Lunch-n-Learn – 11:30am – 1:00pm at Lexington Lofts Network January 23, 2023 – Event & Festival Extravaganza – 4:00pm -7:00pm – Centennial Middle School Cafeteria January 26, 2023 – Nosh & Networking – 4:00pm-6:00pm – Boulevard Grill Visit the Quad Area Chamber Website for Event Locations: htptps://www.quadareachamber.org/qacc-calendar749d6a73 New Leadership on the Quad Area Chamber Board Michelle Koch assumed her role as President, effective January 1, 2023, replacing outgoing President Mark st Statz. Brian Schak is assuming the role of treasurer, also effective January 1. Lastly, Kellie Schmidt is assuming the role of Executive Director, replacing outgoing Executive Director Dorothy Rademacher. Economic Development Authority (EDA) th The EDA met on December 28 and authorized staff to negotiate a contract for a downtown redevelopment market study, similar to the one done in 2006. The purpose of the study is to determine what kind of development is feasible in the area. The deliverable will include a full report of options and timelines for findings. The EDA also held interviews for the vacant board seat, and is recommending a candidate to city council for appointment. Business Spotlight - Kwik Trip Ribbon Cutting th Kwik Trip held an open house and ribbon cutting on January 4 between 10am-12:00pm. Their CEO, along with several executives from their regional office in LaCrosse, Wisconsin were in attendance, as well as the Centerville team of employees. Kwik Trip executives expressed their appreciation for being part of the community, and reiterated their company culture, elaborating on what it means to be in Centerville. The team of local employees also had an opportunity to say a few words. Each employee shared what they love most about being part of the Kwik Trip team – responses included: “feeling welcomed and part of a family, making a positive impact in someone’s life, and seeing smiles every day.” Mayor D. Love, members of council, the EDA, staff, and the Quad Area Chamber of Commerce were also in attendance for the ribbon cutting. In the images shown below, Mayor D. Love is welcoming Kwik Trip to the community. CENTENNIAL LAKES POLICE DEPARTMENT At the Kwik Trip ribbon cutting, the Centennial Police Department was presented with a check in the amount of $1,000.Chief Mork and Captain Aldrich were present to accept the check and thank Kwik Trip for the donation. CENTENNIAL FIRE DISTRICT Just a Reminder! The Fire District is requesting that you keep snow removed from fire hydrants as they need to be visible and accessible from the street without landscaping items around them. If the Fire Department has to spend time trying to find a hydrant under the snow, they lose precious time needed to fight fires. The house/business you help save may be your own. COMMUNITY DEVELOPMENT Project Map Staff has prepared a map of all active developments to help everyone get a better picture of what’s happening around our community. The number you see at the heading of each item in this section corresponds to a number on the map, which is attached to the end of this report. (9) Block 7 Property (Downtown) The city approved a purchase agreement with a developer (Schifsky Companies) who continues to explore the viability of the site for a townhome style development. City staff recently met with Mr. Schifsky to look at ways to more efficiently engineer the site’s stormwater infrastructure. stnd (3)(4) Old Mill Estates 1 and 2 Additions The developer has finished black dirt and seed work in boulevards and around ponds. They continue to work to finalize wetland and other watershed permits. Construction of the gravel base for the trail between Old Mill Court and Laramee Lane is now complete. Concrete work will be completed in the spring to ensure the base has a chance to settle over the winter. (16) Centerville Self Storage The facility is now open for business. The developer has made progress to address drainage issues along the north side of the facility and will continue to work on minor clean-up items. (1) Bay View Villas (Waterworks Site) The developer’s landscaping crew has finished sod work near the cul-de-sac and has just a few items from the punch list remaining. (8) Atlas Villas Memory Care Project (1825 Main Street) Atlas Villas is hosting open houses on January 7th, January 14th, and January 21st. Tours will be given at each of these events. Atlas is expecting to have residents on February 1st. Atlas is also hiring. You can learn more at atlasvillasmemorycare.com or scan the QR code below. (10-14) Rehbein Commercial thst The sidewalk on the north side of Main Street, between 20 Avenue and 21 Avenue will be graded and poured in the spring. Other punch list items remain. (13) Kwik Trip Construction is complete with the exception of some punch list items and the sidewalk along Main Street, in the spring. The store is now open! (2) Peterson Shores Staff met with a prospective builder on site to discuss sewer and water connections as well as grading and driveway issues. (17, 19) Rehbein Industrial Record Plans for the project have been submitted and reviewed. Once permit closure is achieved, the project can be closed out. (18) Max Storage (Fairview Street) A building permit has now been issued for construction of Building #1 of 2. The developers have decided to wait until spring to begin construction. (17) Amazon Fulfillment Center The building shell is now up and work on the van loading area canopy has begun. Site work will continue in the spring. Interior work on the building continues. A second meeting for the Corridor Study was held on December 12. Stakeholders heard from the consultant on their initial data gathering and analysis. Next steps will be developed, looking at intersection evaluations and other more specific corridor issues.The study will prioritize area-wide transportation improvements to address increased traffic from Amazon and surrounding growth. The study will examine 20th Avenue from st Birch Street to 80th Avenue, and the intersection of 21 Ave. and Main Street. st Work on the 21 Avenue Floodway Impacts study has now been authorized, through an agreement with the Rice Creek Watershed District. The study will supply required documentation to the Federal Emergency st Management Administration (FEMA), to demonstrate that the culvert placed under 21 Avenue with the Distribution Alternatives project did not affect the flood elevation in the area. Once complete, the study and resulting paperwork will clear the way for Amazon’s Flood-fringe excavations. PUBLIC WORKS Commercial Water Connection Fee Assistance At the last City Council meeting, the Council voted to extend the program through the end of 2023. The program offers half-priced hook-up charges for businesses hooking to city water. Wellhead Protection Plan The Minnesota Department of Health held a kick-off meeting with city staff and consultants for the implementation of the city’s Part-2 Wellhead Protection Plan. The group reviewed items in the documents and the timelines associated with various activities. Staff will be following up on the action items over the course of the next few months. City staff recently completed final paperwork and receive reimbursement from the Department of Health associated with a grand for sealing of a well in the downtown at no cost to the city or resident. With the completion of this grant, the city can now apply for other grants related to the Wellhead protection plan. Well #2 Repairs City staff has applied for a reimbursement grant from Xcel Energy for the installation of the Variable Frequency Drive (VFD), used in the repairs for Well #2. 2022 Thin Overlay Program and City Hall Parking Lot Improvements An Assessment Hearing is scheduled for January 25, 2023 at 6:30 p.m. in Council Chambers to finalize individual assessments for the overlay portions of the project. Benefiting/abutting property owners should look for your mailed notice within the next week. The notice will contain information regarding proposed assessment amounts, payment options, meeting details, etc. City Hall Parking Lot Lighting The City Council reviewed and approved plans for proposed lighting at City Hall. The work would be quoted for construction in the spring of 2023 in an effort to allow time to secure a grant through the Occupational Safety and Health Administration (OSHA). COMMUNITY ENGAGEMENT Web Site Administrator’s Report uploaded Committee Agendas/Packets uploaded Reader Board (11,000+ cars/day) Meeting Schedules Community Events Parks Programming Social Media (525 Twitter; 688 FB Followers) Meeting Agenda Parks Programming Community Email List (214 email addresses) Administrator’s Report Meeting Agendas PlanningandZoningActionItemsTracker Updated1/10/23 ItemsforP&ZReview AnticipatedP&Z Item#TitleReviewDateNotes 20201OrdinanceReviewTemporaryJanuary2023/Feb'23ConsiderLanaguagetoallowforTemporaryStaysinRVsonResidential DwellingsandStructuresPublicHearingProperty 20203NoParkingAreasReviewFebruary2023Reviewcurrentnoparkingareasforchanges.Consensuswastoleave overnightparkingrulesinplace. 20222OrdinanceReviewDischargeofFebruary2023CityAttorneyisworkingonfinalizingordinancetoclosereviewprocessuntil Firearmsappropriatetimetoadopt. 20224OrdinanceReviewAccessoryQ12023ConsiderchangestocodetoallowAccessoryStructuresinsideyards;better Structuresdefineyards 20227OrdinanceReviewCannabisEarlyQ12023MoratoriumonCannabisSalesimposedbyCityCouncilon08/24/221yr limit.IntroductoryinfopresentedinJan'23,furtherworktocome 20228Population5000Q12023CityCouncilwilldiscussatupcomingretreatandprovideP&ZVision StatementtoguideanychangestoCompPlan RecommendationsSenttoCityCouncil AnticipatedCouncil Item#TitleActionDateNotes 20202OutdoorStorageonResidentialLotsFebruary2023Staffispreparingfinallanguageandapubliceducationstrategy.Anticipate CCactionandrolloutinQ12023 20223OrdinanceChangeEmeraldAshBorerFebruary2023CCheld"firstreading"on9/28/22.Secondreading10/12,butCCtabledfor (Nuisance)revisionsrelatedtodefinitionsandenforcementprotocols. IssuesRecentlyResolvedatCityCouncil Item#TitleDateResolvedNotes 3 3 0 33 0 Vqebufe!22 . centervillemn.com Tlbuf!'!Tmfe!Ojhiu!)Kbo0Gfc*Hbsbhf!Tbmf!Ebzt!)Kvo*Nvtjd!jo!uif!Qbsl!)Kvo.Bvh*Nbjo!Tusffu!Nbslfu!)Kvm.Bvh*Gfuf!eft!Mbdt!)Kvm*Ojhiu!up!Vojuf!)Bvh*Npwjf!jo!uif!Qbsl!)Tfqu* Djuz!Dpvodjm!Qbslt!'!Sfdsfbujpo!DpnnjuuffQmboojoh!'!\[pojoh!DpnnjttjpoFdpopnjd!Efwfmpqfnfou!Bvuipsjuz!)FEB*Gjsf!Tuffsjoh!DpnnjuuffBoplb!Dpvouz!Gjsf!Qspufdujpo!DpvodjmQpmjdf!Hpwfsojoh!CpbseOpsui!Nfusp !Ufmfdpn!DpnnjttjpoIpmjebz-!Djuz!Ibmm!Dmptfe For the latest City of Centerville calendar, please visit Follow us: facebook.com/centervillemn Like us: twitter.com/centervillemn Djuz!NffujohtDjuz!Tqfdjbm!Fwfout 2023 CITY CALENDAR