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2023-02-22 CC Packet - REVISED
CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & MEETING EarabGs&dI857' AGENDA Wednesday, February 22, 2023 5:00/6:30 p.m. Join Zoom Meeting https:Hus02web.zoom.us/j/478824301 Meeting ID: 478 824 301 & Council Meeting Live Streamed at 6:30 p.m.: https:Hnorthmetrotv.com/centerville-stream/ WORK SESSION (5:00 PM) I. CALL TO ORDER 1. Roll Call II. ITEMS OF DISCUSSION 1. City Council Candidate Interviews a. (5:00 PM) Dr. Raye Taylor b. (5:15 PM) Open Timeslot 2. Discuss Council Candidates 3. American Rescue Plan Act (ARPA) Funds Allocation 4. Public Employee Retirement Assoc. (PERA) Deferred Compensation 5. Development Incentives — Hotel Site III. ADJOURNMENT COUNCIL MEETING (6:30 PM) I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. APPOINTMENTS/PRESENTATIONS 1. None V. PUBLIC HEARING 1. None VL APPROVAL OF MINUTES 1. January 25, 2023 City Council Work Session, Regular Meeting and Closed Executive Session Minutes 2. February 8, 2023 City Council Work Session, Closed Executive Session and Regular Meeting Minutes VII. CONSENT AGENDA 1. City of Centerville Claims through February 22, 2023 (Check #35712-35741), (2026E-2030E) & Voided (Check #35715 & 35721) 2. Centennial Lake Police Department Claims through February 16, 2023 (Check #14644-14659) (E2023010-2023015), Payroll (Check #14642-14643) 3. Centennial Fire District Claims through February 14, 2023 (Check #9438-9447) VIII. OLD BUSINESS 1. Appointment of City Council Member IX. NEW BUSINESS 1. Extension of Joint Powers Agreement with Rice Creek Watershed Dist. for Erosion Control Inspection Services X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report 2. Council Reports a. Vacant ■ Parks & Recreation ■ Anoka County Fire Protection Council b. Koski ■ Planning & Zoning Commission ■ Fire Steering Committee C. King ■ Economic Development Authority ■ Fire Steering Committee d. Mosher ■ Economic Development Authority ■ Police Governing Board e. Love ■ North Metro Telecommunications Commission ■ Police Governing Board ■ Other Mayoral Reports XI. ADJOURNMENT INFORMATIONAL MATERIAL ➢ None REMINDERS All meetings begin at 6:30 PM unless otherwise noted ➢ Parks and Recreation Committee — Wednesday, March 1, 2023 ➢ City Council — Wednesday, March 8, 2023 ➢ Planning and Zoning Commission —Tuesday, March 14, 2023* (*Note date change) ➢ EDA — Wednesday, March 15, 2023 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION C�rjnteryi(fe Establisfied1,957 Agenda Item # Department: Requested Council Meeting Date: WS IL1 Administration February 22, 2023 TITLE OF ISSUE: City Council Candidate Interviews BACKGROUND AND SUPPLEMENTAL INFORMATION: 5:00 PM - Dr. Raye Taylor 5:15 PM - Open Timeslot See attached application for appointment to the City Council from Dr. Raye Taylor. If another application for appointment comes in prior to the meeting, we will distribute that application as soon as possible via email and place them on the docket for a 5:15 PM interview. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Conduct interview(s) of candidate(s) for the open seat on the City Council. Standard interview questions will be supplied to the City Council. No formal action required. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: A e Nay 0 Love Koski Other (specify) Vacant King Mosher Administration Department Use: Refer to: Consent Tabled Until: Regular Other: Ce tervifle City of Centerville Application for Appointment Council/Committee/Commission/EDA applying for?: Otv Council Vacated Scat Name: Raye Taylor Street Address: 1946-73rd Street City: Centerville MN zip Code: 55038 Horne Telephone: Cell Number: Number of years a Centerville resident?: Owner? Work Telephone: Email: Number of years Centerville Business Are you presently Serving on a Centerville Cam rittee/Commission/EDA? No Which One? Term?: Have you served on a Centerville Committee/Commission/EDA? No Which one? Term). - Which one? Term?: What do you have to offer the City of Centerville as a Council/Committee/Commission/EDA member? _ I offer a judicious, open-minded trs ccti) c 0I'res ce:t and understanding. While 1' rnav represent the perspectives of articular gran female, married. 1101ne owncr, business owner, multi -racial. education. etc I will always maintain an ob ective Position, and consider propositions in Ii slit of the goals of the city and community opinions. Experience or 'Education that would enhance your effectiveness as a Council/Committee/Commission/EDA member?. I have ex ericnee and track record serving in objective board ositions and exem lvif in } actions based on or uanirational goals, various opinions. and relating to mission/ ur sc for final decisions. My entire professional life: as a veterinarian is Performed always to_my oath as a &din g sentiment. This is the same way that I woud serve-acern-dirip to hnlanrino th:+nr`_...-•- Return to: City Administrator, Mark 5tatz City of Centerville 1880 Main Street SUBMIT Centerville, MN 55038 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION C�rjnteryi(fe Establisfied1,957 Agenda Item # Department: Requested Council Meeting Date: WS IL2 Administration February 22, 2023 TITLE OF ISSUE: City Council Candidates Discussion BACKGROUND AND SUPPLEMENTAL INFORMATION: After conducting the interview of Dr. Taylor and any other candidates that come forward before the meeting, the Council should then take time to discuss the merits of each of the candidates thus far: - Derrick Miedaner - David Kubat - Don Anderson - Dr. Raye Taylor COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion only. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: A Nay A 0 Love Koski Other (specify) Candidate Applications Vacant King Mosher Administration Department Use: Refer to: Consent Tabled Until: Regular Other: Cfe terville City of Centerville Application for Appointment Council/Committee/Commission/EDA applying for?: Interim Council Position Name: Derrick Miedaner Street Address: 1659 Lakeland Cr City: Centerville , MN Home Telephone: Cell Number: Number of years a Centerville resident?: 4 Owner? Zip Code: 55038 Work Telephone: Email: 4 Number of years Centerville Business Are you presently serving on a Centerville Committee/Commission/EDA? No Which one? NA Term?: NA Have you served on a Centerville Committee/Commission/EDA? Which one? NA Which one? NA Term?: NA Term?: NA What do you have to offer the City of Centerville as a Council/Committee/Commission/EDA member? _ I have an educational and professional background in public policy, economic development and committee leadership. I have experience with budget -making, protect management, and fiscal prioritization. I believe I can act as a responsive city representative by engaging citizens and key stakeholders to promote city goals and initatives. Experience or Education that would enhance your effectiveness as a Council/Committee/Commission/EDA member?: I am currently director of economic development Civic Intelligence. I am also an M.P.P graduate from the Humphrey School of Public Affairs. I currently serve on the public affairs committee for EDAM, and have served on a number of chamber's of commerce and other public -private partnership committees. Signature: DerrickMiedaner Date: 1/12/2023 Return to: City Administrator, Mark Statz City of Centerville 1880 Main Street Centerville, MN 55038 SUBMIT C'en tervi.l(e City of Centerville Application for Appointment Council/Committee/Commission/EDA applying for?: CilyCouncil Name: David Kubat Street Address: 1833 Old Mill Court City: Centerville , MN Home Telephone: NA Cell Number: Number of years a Centerville resident?: 2 Owner? Zip Code: 55038 Work Telephone: Email: 0 Number of years Centerville Business Are you presently serving on a Centerville Committee/Commission/EDA? Yes Which one? P&Z (chair) Term?: 01/2021-Present Have you served on a Centerville Committee/Commission/EDA? No others Which one? Term?: Which one? Term?: What do you have to offer the City of Centerville as a Council/Committee/Commission/EDA member? I am a lifeloniz resident of Minnesota with a commitment to service. I've been on P&Z for 2+ vrs and have proven my ability to contribute each and every meeting while building consensus. I have a lifetime in leadership roles from my time as an Officer in the MN Army National Guard to my current work as a partner in a firm with 26 employees and a $2.5 million annual budget. Experience or Education that would enhance your effectiveness as a Council/Committee/Commission/EDA member?: Intelligence Officer MN Army National Guard: 2008 - 2020 Partner, Zimmer Law Group: 2012-Present P&Z Commissioner (Current Chair): 01/2021 - Present Former Board President Bunkerview Homeowners Association 2015-2016 Signature: David Kubat DI911zIl02301 71322 9° G Date: 1/17/2023 Date. 2023.01.1 b 13.22 K,b,t 0' Return to: City Administrator, Mark Statz City of Centerville 1880 Main Street Centerville, MN 55038 SUBNHT crii terVifffe City of Centerville Application for Appointment Council/Committee/Commission/EDA applying far?: l " a 16 Name: 'bt mot Street Address: I c , e ki .i-4.-j City: NiN Work Telephone: Email: -0090���� R Number of years Centerville Business Horne Telephone: Cell Number: Number of years a Centerville resident?: Owner? Zip Code: 5SZ 39 Are you presently serving on a Centerville Committee/CornmissionjEDA? Which one? Term?: Have you served on a Centerville Comm ittee/Cornmission/EDA? � C> Which cane? F-0 t k- e- , t5Z It3Y`' Term . a, S - a66C Which one? Term?: iJ O What do you have to offer the City of Centerville as a Council/Committee) mmisskorfj DA mem r? _ r f � Experience or Education that would enhance your effectiveness as a Council/�ommitt ee/Commission/EDA member?: II �� _ r I t -ram Sign atur . Date: Return to: City Administrator, Mark Statl City of Centerville 1880 Main Street SUBMIT Centerville, MN 55038 Ce tervifle City of Centerville Application for Appointment Council/Committee/Commission/EDA applying for?: Otv Council Vacated Scat Name: Raye Taylor Street Address: 1946-73rd Street City: Centerville MN zip Code: 55038 Horne Telephone: Cell Number: Number of years a Centerville resident?: Owner? Work Telephone: Email: Number of years Centerville Business Are you presently Serving on a Centerville Cam rittee/Commission/EDA? No Which One? Term?: Have you served on a Centerville Committee/Commission/EDA? No Which one? Term). - Which one? Term?: What do you have to offer the City of Centerville as a Council/Committee/Commission/EDA member? _ I offer a judicious, open-minded trs ccti) c 0I'res ce:t and understanding. While 1' rnav represent the perspectives of articular gran female, married. 1101ne owncr, business owner, multi -racial. education. etc I will always maintain an ob ective Position, and consider propositions in Ii slit of the goals of the city and community opinions. Experience or 'Education that would enhance your effectiveness as a Council/Committee/Commission/EDA member?. I have ex ericnee and track record serving in objective board ositions and exem lvif in } actions based on or uanirational goals, various opinions. and relating to mission/ ur sc for final decisions. My entire professional life: as a veterinarian is Performed always to_my oath as a &din g sentiment. This is the same way that I woud serve-acern-dirip to hnlanrino th:+nr`_...-•- Return to: City Administrator, Mark 5tatz City of Centerville 1880 Main Street SUBMIT Centerville, MN 55038 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION C�rjnteryi(fe Establisfied1,957 Agenda Item # Department: Requested Council Meeting Date: WS IL3 Finance February 22, 2023 TITLE OF ISSUE: American Rescue Plan Act (ARPA) Funds Allocation BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached memorandum from the Finance Director. Staff is looking to wrap up the accounting and reporting of our receipt and allocation of funds from the ARPA and believes the proposed actions are prudent ways to do so, ensuring our expenses meet expenditure requirements. The use of these funds as outlined in the attached memo helps keep our capital funds healthy and ready to address future projects. If the council concurs with this strategy, a formal resolution will be offered at an upcoming meeting on the regular agenda. COST AND SOURCE(S) OF FUNDING: No direct cost. Item involves allocation of funds, only. REQUESTED COUNCIL ACTION: Discussion only. Staff is seeking direction on the allocation of ARPA funds. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: A Nay A 0 love Koski Other (specify) Staff Memo; Previously adopted Resolution Vacant King Mosher Administration Department Use: Refer to: Consent Tabled Until: Regular Other: (AEst4z6(ishedI857 652-429-3232 or Tcx557-4294629 Memorandum Date: February 22, 2023 To: Honorable Mayor and City Council Members Through: Mark R. Statz, City Administrator/City Engineer From: Bruce DeJong, Finance Director Item: ARPA - Election of Governmental Operations to Fund Discussion Staff are looking forward to closing out the ARPA project funding and reporting requirements. After much debate at the national level, the Treasury Department determined that cities who received ARPA funding could use it towards traditional governmental operations. Replacing Lost Public Sector Revenue The final rule offers a standard allowance for revenue loss of up to $10 million, allowing recipients to select between a standard amount of revenue loss or complete a full revenue loss calculation. Recipients that select the standard allowance may use that amount in many cases their full award for government services, with streamlined reporting requirements. Page 4 https:Hhome.treasurygov/system/files/136/SLFRF-Final-Rule-Overview.pdf The final rule from Treasury was effective on April 1, 2022. Any qualifying expenditures after that date are considered eligible expenses. Recipients may use funds up to the amount of revenue loss for government services; generally, services traditionally provided by recipient governments are government services, unless Treasury has stated otherwise. Page 6 https:Hhome.treasurygov/ssystem/files/136/SLFRF-Final-Rule-Overview.pdf Recipients can use SLFRF funds on government services up to the revenue loss amount, whether that be the standard allowance amount or the amount calculated using the above approach. Government services generally include any service traditionally provided by a government, unless Treasury has stated otherwise. Here are some common examples, although this list is not exhaustive: ✓Construction of schools and hospitals ✓Road building and maintenance, and other infrastructure ✓Health services ✓General government administration, staff, and administrative facilities ✓Environmental remediation ✓Provision of police, fire, and other public safety services (including purchase of fire trucks and police vehicles) Government services is the most flexible eligible use category under the SLFRF program, and funds are subject to streamlined reporting and compliance requirements. Page 11 https:Hhome.treasurygov/s/system/files/136/SLFRF-Final-Rule-Overview.pdf The city may not use SURF funds for debt service or replenishing financial reserves. With these requirements in mind, the options are use the funds to cover the cost of traditional government services, or for specifically identified qualifying expenditures in accordance with the Treasury Final Rule. To staff s knowledge, we do not have sufficient qualifying expenditures to exhaust all the allotted funds. While water and sewer capital projects do qualify, our downtown reconstruction project was essentially completed during 2020, which is before expenditures for these funds can be used. That leaves us the conundrum of where to apply these funds. The utility funds are traditional government services, but they are all well funded. The prohibition on debt service uses eliminates paying any bond issues off. We are then looking at the General Fund or Capital Projects funds. Applying the funds against General Fund will essentially only increase revenues for 2022. We already have a fund balance that exceeds the base amount and will be adding a lot for 2022 with the unbudgeted building permit revenues received for major construction projects on the east side of town. That doesn't seem to be the best place to use the funds. The capital projects funds we have are 402-Park Dedication, 409-Capital Replacement, and 452-Street Reconstruction. 402-Park Dedication doesn't qualify because there were no project expenditures during this past year. The only activity was collecting park dedication fees on the newly created parcels associated with development projects. The only capital replacement expenditure for 2022 was the ToolCat. Since the fund balance for that fund is expected to go negative when we purchase a new snow plow/dump truck, this would seem to be a good place for additional revenue. The 2022 Thin Overlay/City Hall Parking Lot project was completed despite bids coming in much higher than the engineer's estimate. We are projecting this fund to bounce around a zero balance over the foreseeable future. While we aren't sure street maintenance costs will be permanently higher, this fund could also use an injection of additional revenue. With that background discussion in mind, staff is proposing that we apply ARPA funding towards: 1. Fund 409 — Capital Replacement ToolCat $77,202.49 2. Fund 452 — Street Reconstruction 2022 Thin Overlay $360,145.02 Total Funding $437,347.51 Staff is happy to discuss these and alternative proj ects with the council. The purpose of this discussion is to let the City Council know that the annual reporting period is closing as of March 31, 2023 and a report on annual activities is due in April. The ARPA funding must be committed by December 31, 2024 and must be expended by December 31, 2026. If the City Council accepts this recommendation from staff, we will bring back a resolution to officially memorialize the decision. Then we can make the April report our final report and close this process as most neighboring communities have. Please remember that the fund balance in both the Capital Replacement Fund and the Street Reconstruction Fund may be moved by resolution to any other place the council desires. COUNTY OF ANOKA CITY OF CENTERVILLE Resolution # 22- 011 A RESOLUTION TO ELECT THE STANDARD ALLOWANCE FOR ARPA REVENUE LOSS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA WHEREAS, The City of Centerville has been granted federal American Rescue Plan Act funding for 2021 and 2022; and WHEREAS, Centerville must choose between making annual calculations of revenue loss or accepting the standard allowance amount not to exceed $10,000,000; and WHEREAS, the City desires to maximize its flexibility in spending funds and simplify its reporting requirements; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville that: 1. The City Council elects to use the standard deduction for revenue loss. 2. The City Administrator is authorized and directed to report this election to the US Treasury in its report due April 30, 2022. Passed and Adopted by the City of Centerville this 27th day of April, 2022. City Clerk, Teresa Bender Posted GLAct Act Description Amount I Tran Date I vendor/Customer I Comments TO RECORD 2ND STATE OF STATE OF JULY 2022 101-22000 Deposits $218,673.75 7/12/2022 HALF OF ARPA MINNFUNDS Accounting - moving ARPA PERIOD 13 2021 101-22000 Deposits $218,673.76 5/23/2022 funds to deferred revenue Grand Total ARP Distributions $437,347.51 Posted I Act Code I Act Description Amount I Tran Date I vendor/Customer I Comments NOVEMBER 2022 409-43000-500 Capital Outlay (GENERAL) $77,202.49 11/3/2022 TRI-STATE BOBCAT, TOOL CAT INC. Grand Total Capital Replacement Fund $77,202.49 Posted Act Code Act Description Amount I Tran Date vendor/Customer I Comments PAY REQUEST 3 - 2022 THIN BITUMINOUS DECEMBER 2022 452-43140-300 Professional Srvs $72,195.16 12/7/2022 OVERLAY/CITY ROADWAY INC. HALL PARKING LOT IMPR CENTERVILLE DREAM SCAPES STREET SCAPE - NOVEMBER 2022 452-43140-300 Professional Srvs $5,536.71 11/17/2022 LANDSCAPING & 1740 & 1709 DESIGN MAIN STREET PAY REQUEST #2 - 2022 THIN BITUMINOUS NOVEMBER 2022 452-43140-300 Professional Srvs $243,409.04 11/3/2022 OVERLAY/CITY ROADWAY INC. HALL PARKING LOT IMPR 2022 THIN BITUMINOUS OVERLAY/CITY OCTOBER 2022 452-43140-300 Professional Srvs $429,868.98 10/6/2022 ROADWAY INC. HALL PARKING LOT IMPROV. OCTOBER 2022 452-43140-300 Professional Srvs $82,640.32 10/6/2022 GOPHER STATE SEAL CRACK SEALING COAT, INC. $833,650.21 Grand Total Street Improvement Fund $833,650.21 Grand Total Total Capital Outlay $910,852.70 Proposed Allocation 409-49200-33160 Other Federal Grants $77,202.49 452-49200-33160 Other Federal Grants $360,145.02 Total $437,347.51 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Cetervi��e Agenda Item # Department: Requested Council Meeting Date: WS 11.4 Administration February 22, 2023 TITLE OF ISSUE: PERA Deferred Compensation Program BACKGROUND AND SUPPLEMENTAL INFORMATION: City Council has the option to participate in the Defined Contribution Pension plan sponsored by the Public Employee Retirement Association (PERA) that manages the regular pension plan for other city employees. This plan is not required, but we want council members to be aware of its existence and to be able to participate individually if anyone desires to put aside a portion of your salary tax free. The 5% contribution amounts to $270 per year for each council member and $315 for the mayor. If the City Council chose to have the city contribute a matching 5% for each participant, the total additional cost would be $1,395 per year if everyone participated. COST AND SOURCE(S) OF FUNDING: 2023 Budget REQUESTED COUNCIL ACTION: Staff recommends that the City Council review the attached documentation and discuss it with staff. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay Love King Koski Other (specify) DCP Manual Mosher Administration Department Use: Consent Refer to: Regular Tabled Until: Other: DEFINED CONTRIBUTION HANDBOOK I/A PUBLIC EMPLOYEES RETIREMENT ASSOCIATION CONTENTS 1 eligibility and enrollment 3 how it works 4 dcp investment options 5 account distribution 7 administrative fees, medicare and social security I ntroduction WELCOME TO THE DEFINED CONTRIBUTION PLAN The Defined Contribution Plan (DCP) is a tax -qualified retirement savings plan under Chapter 401(a) of the Internal Revenue Code and must comply with Internal Revenue Service requirements. As a tax -qualified plan, federal and state taxes on DCP contributions and investment earnings are deferred until you withdraw the funds. ARE YOU ELIGIBLE? You are eligible to participate in DCP if you are an elected local government official, physician, city manager, ambu- lance service personnel, rescue squad or other positions listed under the Minnesota Statutes Chapter 353D. Participation is optional for qualifying members. DCP participants contribute a percentage of their gross salary based on employment. The public employer may also make a contribution based on plan provisions. As a DCP member, you designate a percentage of total contributions to be placed in one or more of seven accounts of the Minnesota Supplemental Investment Fund. Your contributions are combined with your employers to pur- chase shares in the investment accounts you select. Your investment selections and market conditions determine your DCP account balance. See page 4 for more informa- tion on investments. The plan provides a lump —sum benefit, once eligible, of the value of your shares with accrued interest or dividends. No monthly retirement benefits are available. eligibility and enrollment DCP is a retirement savings program for elected local government officials, physicians, city managers, and other specific classes of positions listed under Minnesota Statutes Chapter 353D. Eligibility for the DCP can vary depending on your employment. An explanation of eligible DCP participant groups are provided below. ELECTED OFFICIALS • With some exceptions, an individual appointed to a Eligible local government officials include: board or commission of this governmental subdivision. The individual must earn at least $5,100 per year. • Local elected officials or a person appointed to fill vacant local elected position. Examples of non -governing body positions: local city or county auditors, treasurers, attorneys, clerks, certain township clerks. ----------------------------------------- A person elected to a non -govern- ing -body position who earns more than $5,100 per year may join the D. General Plan instead of the DCP. See ; page 7 for details. • ------------------------------------------------ Examples of governing body positions: county commissioner, city council, school board, township supervisor, soil and water board, or other special dis- trict board. Elected county sheriff who is currently receiving retirement benefits from the PERA Police and Fire Plan. •--------------------------------------------------------; Participation in DCP is voluntary for each individual. Also, there is no minimum salary require- ment (with the exception of appointed I ICI YFC members to a board or commission). I ' - ' ' -- Elected officials may also choose to discon- tinueDCP participation at any time. HOW TO ENROLL To enroll, the member and employer must complete the Membership Election by Public Officials form. eligibility and enrollment PHYSICIANS Eligible physicians must be an employee of a governmental agency (not an independent contractor providing services to the facility). Physicians may choose between DCP and the General Plan. DC GEN E Rq� --------------------------- PL AN PL AN CITY MANAGERS Upon employment, city managers and administrators who earn at least $5,100 per year are automatically enrolled as Coordinated members of the General Plan. However, city managers can choose to withdraw from the General Plan, and Enroll in DCP, or Do not enroll in any PERA plan. The election to withdraw from the General Plan must be made within the first six months of employment. City managers who opted out of enrolling in MONTHS any PERA plan may later enroll in DCP. HOW TO ENROLL The member and employer must complete the Election for Exclusion in the Coordinated Plan by a City Manager/Admin- istrator form to switch from General Plan enrollment to DCP enrollment, or to elect to not enroll in any PERA Under Minnesota law, physicians who earn at least $5,100 per year must have salary deductions for Coordinated cov- erage in the General Plan, unless the person elects to par- ticipate in DCP within 90 days of the start of employment. •------------------------------------------------ For physicians, an election to participate in the DCP is irrevocable. ------------------------------------------------ HOW TO ENROLL To enroll, the member and employer must complete the Membership Election by a Governmental Physician form. membership. The City k—N, will stop withholding General Plan deduc- tions from your earn- ings beginning the paid date following the date PERA receives this form, unless you request a later effective date (that is within your first six months of employment). City managers who had previously elected to not partic- ipate in PERNs General Plan have the option to reverse that decision and become members of the General Plan prospectively by completing the Election for Inclusion in the Coordinated Plan by a City Manager/Administrator. Additionally, PERA requires a City Council resolution approving the exclusion revocation. •---------------------------------------------- Once a city manager reverses the original decision to be excluded from the General Plan, the decision to contribute to the General Plan - remains irrevocable until termination of service. -------------------------------------------------------- e-------------------------------------------------------------------------------------------------------- PERAs General Plan is a defined benefit plan where you and your employer contribute a percentage of your gross salary to PERA. New members are enrolled in Coordinated membership. Instead of providing a lump -sum benefit like the DCP, the General Plan is designed to provide you with a lifetime benefit based on a formula using your age at retirement, service, and salary. ---------------------------------------------------------------------------------------------------- eligibility and enrollment OTHER GROUPS AMBULANCE SERVICE PERSONNEL Basic and advanced life-support emergency medical service personnel who are employed by any public ambulance service may elect to participate in DCP. Participation in the plan is optional and there is no minimum salary requirement. Your DCP election must be made within 30 days of the service's election to participate or 30 30 days from the date the you begin providing DAYS service to the agency, whichever is later. You may revoke their DCP election at any time. HOW TO ENROLL To enroll, the employer must complete the Defined Con- tribution Plan Membership Certification for Certain Ambu- lance, Rescue, or Volunteer Fire fighter Positions form. RESCUE SQUAD Eligible groups include municipal rescue squads associated with City of Litchfield of Meeker County and county rescue squads associated with Kandiyohi County, who perform emergency management services. Individuals cannot be affiliated with a fire department or ambulance service. how it works ----------------------------------------------- For rescue squad and volunteer firefighters, your DCP election is irrevocable and must be made with 30 days of the date on which , you begin providing services to the agency. ------------------------------------------- HOW TO ENROLL To enroll, the employer must complete the Defined Con- tribution Plan Membership Certification for Certain Ambu- lance, Rescue, or Volunteer Firefighter Positions form. CERTAIN VOLUNTEER FIREFIGHTERS DCP coverage is available to any volunteer or emergency on -call firefighters serving in a municipal fire department or an independent nonprofit firefighter corporation not eligi- ble for PERA's Police and Fire Plan, the Statewide Volun- teer Firefighter Retirement Plan or a municipal fire relief association. The decision to join is made on an individual basis by firefighters, but once made, it becomes irrevocable. HOW TO ENROLL To enroll, the employer must complete the Defined Con- tribution Plan Membership Certification for Certain Ambu- lance, Rescue, or Volunteer Fire fighter Positions form. CONTRIBUTIONS Participating employees contribute a percentage of their gross salary, based on qualifying employment, and the public employer may also make a contribution based on plan provisions. DCP Contribution Rates IL. Plan Employee Contribution Employer Contribution Elected officials 5.0% WM 5.0% Physicians 5.0% 5.0% City Managers 6.5% 6.5% Ambulance and rescue Participating ambulance and rescue squad emergency services determine the contribution amount. squad emergency services Employers must establish a fixed percentage of compensation to contribute on behalf of salaried employ- ees. Members may then choose to make member contributions up to the same amount. Employers making contributions for volunteer or largely uncompensated personnel may assign a unit value for each call or each period of alert duty for the purpose of calculating contributions. Certain Volunteer 7.5% or more — either solely from compensation paid to the covered firefighter or through a combina- Firefighters tion of member and employer contributions. 3 dcp investment options Plan participants designate a percentage of total contribu- tions to be placed in one or more of seven accounts of the Minnesota Supplemental Investment Fund. The Minnesota State Board of Investment (SBI) administers this investment fund and includes actively and passively managed stock, bond, a balanced fund, a money market fund, and a fixed interest account. You may change your investment selec- tions at any time and may also transfer all or portions of pre- viously purchased shares from one account to another. CHOOSING INVESTMENT OPTIONS People have different levels of comfort when it comes to investing their money. There are no risk -free or insured accounts in the Supplemental Investment Fund. There are, however, certain accounts that pose less risk than others. You should expect that these lower risk accounts will also provide lower returns over the long run. To help with your investment selection, SBI pub- lishes an annual Supplemental Investment Fund Prospec- tus showing the investment goals and actual returns of the accounts. You can find this publication on both PERA's and SBI's websites. SBI also maintains monthly share values going back to 1967 on their website, including monthly interest for the Money Market. PERA Service Representatives are not finoncial advisors and cannot offer recommendations to DCP participants about where to invest their funds. Participants who need additional investment counseling may wish to obtain advice from a finan- cial planning professional. CHANGING INVESTMENT SELECTIONS To change your investment options, please complete the DCP Investment Selection form and return it to PERA by mail or fax. You may transfer all of your current invest- ments to different accounts, or you may transfer part of your investments. HOW TO CHANGE INVESTMENT SELECTIONS Transfer all investments. To withdraw all your funds from an account and transfer them to other(s), you need to complete Part II of the DCP Investment Selection form. There are three steps to follow: 1 In column A of Part I I, write 100% in the box correspond- ing to each account in which you wish to sell all shares you currently own. This tells PERA to sell 100 percent of the shares in the account or accounts so indicated. • Designate new investment selections in column B. Indicate what percentage of the proceeds of the sale of shares in Column A should be invested in the accounts listed. 3 Check how your current contributions are being invested. If the account you want to abandon appears as an investment selection for future contributions, you must designate new investment selections for payroll contributions, unless you want shares of this account purchased in the future. To select new investments for payroll contributions, you must complete Part I of the DCP Investment Selection form. In Part I, indicate the percentage of new and incoming payroll contributions you want invested in the accounts listed. Transfer part of your investments. To with- draw some, but not all, of your funds invested in a particular account, you need to complete Part II of the DCP Investment Selection form. There are two steps to follow: 1 In column A of Part II, write in the percentage of the account value you wish to withdraw in the box cor- responding to the account in which you wish to sell some shares. Since you wish to withdraw only part of the value of your account, the percentage you will write in here will be less than 100 percent for each account you wish to reduce. 2 You must designate new investment selections in column B. When completing column B, indicate the percentage of the proceeds of the sale of shares in column A you wish invested in the accounts listed. SPECIAL RULES REGARDING THE FIXED INTEREST ACCOUNT You may transfer funds from any of the Supplemental Investment Fund accounts to the Stable Value Fund (fixed interest account) at any time during the year. Although there is considerable flexibility in depositing lump sums into the account, transferring money out of the account may be restricted, depending on the accounts to which you transfer funds. Funds may be transferred directly from the Stable Value Fund into equity -related accounts without restriction. Equity -related accounts include the Balanced Fund, U.S. Stock Actively Managed Fund, U.S. Stock Index Fund, Bond Fund or Broad International Stock Fund within the Supplemental Investment Fund. You may not re -transfer these amounts to the Money Market Fund for at least 90 days. 4 account distribution ACCOUNT VALUE Your DCP account balance is determined based on your investment selections and market conditions. Interest paid by the money market and fixed interest funds is reinvested in additional shares of the respective accounts. Interest and dividends earned by the stocks and bonds held in the other five accounts are used to purchase additional stocks and bonds in those accounts. These purchases and the gains and losses in market value of the securities held in the accounts are reflected in the value of the accounts' shares, much like a mutual fund. PERA and the State of Minnesota cannot guarantee that the value of an account will not decrease to a level below that originally paid for the shares. BENEFIT OPTIONS You are eligible to withdraw your DCP account after the termination of DCP—covered employment, approval of disability, or your death. TERMINATION OF EMPLOYMENT As a DCP participant, you are entitled to a distribution of the value of shares held in the account after the termi- nation of DCP-covered employment*. Members who are actively employed by the DCP—covered employer are not eligible for a distribution, even if they have ceased contrib- uting to the plan. •------------------------------------------------ Exception: If you are age 65 or older, stay employed by a public employer, and have an account balance of at least $5,000, you may elect to take a partial or total distribution once per calendar year. The minimum distribution is $5,000. ---------------------------- - - DISABILITY Participants who qualify for permanent disability under Minnesota statutes governing PERA have the option of receiving monthly payments or a lump -sum distribution. Monthly payments must be in $100 increments. The benefit ends when the disability status ends or when the account is depleted, whichever is sooner. DEATH BENEFIT If you die prior to receiving the balance of your DCP account, the value is payable to your designated beneficia- ries. If you did not designate a beneficiary, payment of the account would be made to your spouse. If you do not have a spouse, your account will be payable to your estate. Upon notification of your death, PERA will mail distribution forms to the named beneficiaries or estate representative. PERA will issue the death benefit once we receive the distribution form and a copy of the member's death certificate. LOAN AND HARDSHIP PROVISIONS There are no loan or hardship provisions for this plan. *Participating ambulance service personnel who change employment or membership among Participating ambulance services shall continue participation in the plan if termination from one participating ambulance service and commencement in another participating ambulance service occurs within 30 days. DCP DISTRIBUTION Your DCP account is payable as a lump sum between 30 and 120 days after PERA receives your completed application. The length of time to receive your distribution may vary depending on when PERA obtains your remain- ing payroll transactions. Your DCP withdrawal can be paid: ✓ directly to you, V direct rollover to another tax -qualified plan, Vtransfer to an insurance company licensed in Minnesota If you elect a direct rollover or transfer to a private -sec- tor financial institutions, they may allow different payout options (including annuities). PERA cannot provide financial advice on which distribution option to elect, nor recom- mend a financial institution for direct rollover or transfer. If you terminated employment and wish to elect a distri- bution, please complete the Application for Refund, Direct Rollover, or Trust Transfer form, located at mnpera.org. If you are over 65, wish to continue working, and have a DCP account balance over $5,000, please complete the De fined Contribution Plan Withdrawal for Active Employees Age 65 or Older Refund, Direct Rollover, or Trust Transfer form. Please contact a PERA Service Representative to request disability information and application paperwork. If you are actively contributing to another Minnesota public pension plan, such as the General Plan, but are no longer employed in the position in which you contributed to DCP, you are eligible to take a distribution from your 5 account distribution DCP account. If you stay with the same employer, but discontinue contributing to DCP and begin contributing to another Minnesota public pension plan, there may be restrictions on distribution of your DCP account. REQUIRED MINIMUM DISTRIBUTION The Internal Revenue Code mandates a Required Minimum Distribution (RMD) from your qualified retirement plan to be paid by April 1 of the year that follows the later of: If you turned age 70% in 2019 (born prior to June 30, 1949), you will still need to take your RMD for taxes Since the DCP is a tax -qualified plan, contributions made to PERA by you and your employer are tax -deferred and will be considered taxable income when you take a distri- bution of your DCP account. All investment earnings you receive are also considered taxable income. You may owe taxes in the year you receive the distribution or in the future, depending on your withdrawal method: If you choose to have your DCP distribution paid direct- ly to you: • Federal Taxes. The IRS requires PERA to withhold 20 percent of your distribution. PERA sends this amount to the IRS as federal income tax withholding. • State Taxes: PERA does not withhold state tax from your distribution. You may owe state tax on your with- drawal, depending on your state of permanent resi- dence at the time of distribution. Early Withdrawal Tax: If you receive the distribution before age 59/2, you may be subject to an additional 10 percent federal early withdrawal tax. The tax penalty may not be applicable if you terminate public service during or after the year you reach age 55 (age 50 for qualified public safety employees) and then receive your refund. Other exceptions may apply. Consult this IRS guide or a tax specialist for details. Sixty -Day Rollover Option: You can still transfer all or part of the distribution to a tax -deferred qualified plan that accepts rollovers within 60 days of the payment date from PERA. You will not pay taxes on the portion of your distribution that is rolled over until you take it out of the qualified plan. 2019 no later than April 1, 2020. If you are currently receiving RMDs (or should be) because you are over age 70'/2, you must continue taking these RMDs. Only those who turn 70'/z (born on or after July 1, 1949) in 2020 or later may wait until age 72 to begin taking required distributions. The calendar year in which you retire from employ- ment with the employer maintaining the plan. If an RMD is not taken by that date, the IRS may impose an excise tax equal to 50 percent of the amount that should have been taken from your DCP. If you choose a direct rollover, your distribution will be sent directly to another tax -qualified plan: • Taxes: If you transfer your distribution to a tax -de- ferred qualified plan that accepts rollovers, your dis- tribution will not be taxed at the time of the transfer. However, the funds will be taxed later when you take it out of the qualified plan. If you have made after- tax contributions to PERA, these contributions will be non-taxable and cannot be rolled over to a tax -de- ferred qualified plan Roth IRA: You may transfer after-tax contributions to a Roth IRA (an after-tax qualified plan). This can be done by PERA as a direct rollover, or PERA can send you the after tax amount and you can complete the rollover. If you wish to have PERA transfer any or all of the tax -deferred portion of your distribution to a Roth IRA, be aware that this is a taxable event and will be reflected in the Form 1099-R you receive from PERA. While this is a taxable event, the early with- drawal penalty does not apply. It is your responsibility to determine your ultimate tax liability and qualifica- tion for a Roth rollover. Required Minimum Distribution (RMD): See Account Distribution section. Because the DCP is a tax -qualified plan, enrollment may lower the maximum contribution participants can make to a deferred compensation plan and may also, depend- ing upon income level, eliminate the tax deductibility of contributions to a traditional individual retirement account (I RA). 2 administrative fees, medicare and social security ADMINISTRATIVE FEES PERA charges two plan administration fees: • Two percent of the employer contributions to DCP (2 cents for each $1.00 contributed by the employer), and 2 0.25 percent of the value of the participant's shares (this asset -based annual charge amounts to $2.50 for each $1,000 of the participant's account value). MEDICARE DCP members elected or appointed after March 31, 1986, are required to participate in Medicare. other considerations DISCONTINUING DCP PARTICIPATION Depending on your position, you may or may not be able to discontinue participation in the DCP. See the table below: Plan Discontinue DCP? Elected officials' Yes Physicians No City Managers' Yes Ambulance emergency services Yes Rescue squad emergency services No Certain volunteer firefighters No Please note, discontinuing participation in the DCP plan does not entitle an active public employee to a distri- bution, unless you are 65 or older and have a balance of $5,000 or more. ' Elected officials who discontinue DCP participation can choose to rein- state coverage at any time. ' City managers who discontinue DCP participation have the option to choose no PERA coverage, or with approval of the city council, to partici- pate in the General Plan prospectively. SOCIAL SECURITY With limited exceptions, members are excluded from par- ticipating in Social Security. For some positions, however, a Section 218 agreement between the federal government and either PERA or a single governmental unit may require Social Security participation. For details, contact your governmental unit's human resources office or PERA. DCP members who do not have Social Security taxes withheld from their salary may have future Social Security benefits reduced (if eligible for such benefits) because of the DCP lump -sum benefit they receive from PERA. For details, contact the Social Security Administration and request information on the Government Pension Offset and the Windfall Elimination provision. GENERAL PLAN — AN ALTERNATIVE OPTION Some individuals who are eligible for the DCP may instead choose to participate in PERA's General Plan. Eligible par- ticipants include elected officials in non -governing body positions, physicians, and city managers. The individual's annual salary must exceed $5,100. The General Plan is a defined benefit retirement plan and a 401(a) tax -qualified plan. As a General Plan member, you and your employer contribute a percentage of your gross salary to PERA. While contributions and invest- ment earnings are important, they do not determine the value of your individual benefit. Instead, the General Plan is designed to provide you a lifetime benefit based on a formula using your age at retirement, service, and salary. If you are vested in the General Plan, you have enough service to qualify for a lifetime monthly benefit. It can be distributed in the form of a single -life option, or one of four survivor options. A survivor option, while reduc- ing your monthly benefit, provides continuing benefits to your survivor upon your death. The minimum retirement age for the General Plan is 55. Another option is a lump -sum refund of your member contributions plus interest. By taking a refund, you forfeit 7 other considerations all future PERA benefits. Should you elect to receive a refund, your employer's matching contributions are not refundable. They remain with PERA to provide retire- ment, disability, and survivor benefits. Once General Plan enrollment is elected, Plan member- ship is irrevocable. DCP AND DEFINED BENEFIT PLANS: If you are contributing to the DCP and at the same time are eligible for a monthly retirement benefit from the General Plan, Police & Fire, or Correctional Plan, you may begin collect your pension benefit while contributing to the DCP. Additionally, if you are already collecting a monthly retirement benefit, you may participate in the DCP. Restrictions on beginning to collect your benefit(s) while employed may apply if the General Plan service and DCP service are with the same employer. •----------------------------------------------- For more details on the General Plan, includ- ing contribution rates, vesting, termination requirements, and benefit information, please review the General Plan Handbook or contact a PERA Service Representative. ---------------------------------------------------------- beneficiaries, MY PERA BENEFICIARIES Upon your death, your named beneficiary(ies) will receive any balance in your DCP account. Your account will be paid to your primary beneficiary(ies). If both you and your primary beneficiary(ies) are deceased, your account will be paid to your secondary beneficiary(ies). A beneficiary may be any specific person(s), whether or not a relative, a trust, or any specific entity such as a church, charity, or organization. If you have no named beneficiary(ies), or if they pre- decease you, any account balance will be distributed as follows: Your spouse; I ✓ If you have no surviving spouse, your estate. It's important to designate primary and secondary benefi- ciaries and to keep your beneficiaries up to date. You can designate beneficiaries in your MY PERA account, or by using a Change Form that can be found on mnpera.org or by contacting a PERA Service Representative. MY PERA-YOUR 24/7 ACCESS MY PERA makes it simple and fast to update your per- sonal information, change your address, add beneficia- ries, or view your benefits. At this time, it is not possible to change DCP investment selections in your MY PERA account. Please visit mnpera.org and click on the MY PERA Login button. It's easy to register. Click on the Register as a New User button on the left side of the screen and follow the prompts. You will need your PERA ID to register. You can find your PERA ID in the upper -right corner of benefit statements you have received, request it through the MY PERA registration process, or you can contact a PERA Service Representative. PERA will mail your ID to you. For account security, your PERA ID is not disclosed over the phone, fax, or e-mail. 8 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION C�rjnteryi(fe Establisfied1,957 Agenda Item # Department: Requested Council Meeting Date: WS ILS Administration February 22, 2023 TITLE OF ISSUE: Development Incentives - Hotel Site BACKGROUND AND SUPPLEMENTAL INFORMATION: A developer, exploring the siting of a 4-story 84-room hotel and detached restaurant on the vacant commercial lot, north of Norbella Senior Living is interested to know if the city would entertain any development incentives for such a project. Staff has done some research and spoken with the City's consultant that has handled Tax Increment Financing (TIF) proposals for us in the past. It appears that TIF would not be an option for this type of development, at this location. However, Tax Abatement, may be an alternative. With tax abatement, the city may offer assistance through abatement of its own taxes, but not those of the school district or county, as is the case with TIF. Staff wishes to discuss tax abatement and other development incentive strategies with the Council. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED COUNCIL ACTION: Discussion only. Staff is seeking direction on the use of development incentives for a hotel and restaurant proposal. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: A Vote Record: A Nay Love Koski Other (specify) City's Existing Business Subsidy Policy; Vacant Correspondence with TIF Consultant King Mosher Administration Department Use: Consent Refer to: Regular Tabled Until: Other: Mark Statz From: Tammy Omdal <tomdal@northlandsecurities.com> Sent: Friday, February 17, 2023 11:23 AM To: Mark Statz Cc: Bruce DeJong; Athanasia Lewis; George Eilertson Subject: RE: Centerville - Hotel Site - Potential for TIF Caution: This email originated outside our organization; please use caution. Hi Mark, Thank you for this follow-up outlining the details for the project. I did receive your voice message this morning as well. I have responded in writing below and would be available today by phone if you want a follow-up call from me. Thank you, Tammy Omdal Managing Director, Public Finance ❑ Direct (612) 851-4964 1 Cell (612) 202-8892 Web NorthlandSecurities.com From: Mark Statz <MStatz@centervillemn.com> Sent: Friday, February 17, 2023 10:37 AM To: Tammy Omdal <tomdal@ north landsecurities.com> Cc: Bruce DeJong <BDeJong@centervillemn.com>; Athanasia Lewis <ALewis@centervillemn.com> Subject: Centerville - Hotel Site - Potential for TIF EXTERNAL: Verify sender before opening attachments or clicking on links. Tammy, I just left you a voicemail, but thought I would follow-up with an email. We have a group that is exploring the possibility of developing a hotel on a greenfield site on the east side of town near the freeway interchange. The preliminary proposal contemplates an 84-unit, 4 story hotel with a stand-alone restaurant in the parking lot (kind of like the old Perkins model). They are asking about the possibility of city incentives. I'd like to run through the various possibilities with the City Council to see what they would consider and what's off the table. When it comes to TIF, what I'd like to understand is: • Would this project qualify for TIF? No, a hotel would not qualify. Economic development TIF districts can be established for manufacturing, warehousing, and distribution, with some exceptions that don't apply to your situation. • If so, under what TIF category? TIF is not an option to provide financial assistance for this project as described. The city could consider a city tax abatement. The city has the authority to abate city taxes for a period of up to 15 years, and 20 years with some additional process steps. The county and school district each have their own separate authority to consider tax abatement. • What are the basic requirements of that category (e.g., minimum # of jobs, etc.) Tax Abatement is flexible in its requirements. However, depending on the amount of tax abatement assistance provided the assistance may be a "business subsidy" under state law. If so, the city's business subsidy policy would determine minimum jobs/wages. • About how much TIF could this project generate at a maximum? We may not offer that much but would like to know what's possible. I could provide you with a preliminary estimate for tax abatement. I would need to know the parcel(s) where the project will be located and the estimated construction cost of the hotel and # of hotel units and proposed amenities or point me to a similar product (hotel) in another city. Thanks Mark Statz, PE City Administrator/Engineer City of Centerville 1880 Main St. Centerville, MN 55038 O: 651-429-3232 D:651-792-7931 C: 651-775-5126 mstatz(a-)centervillemn.com www.centervillemn.com @centervillemn Northland Securities does not accept buy, sell, or cancel orders by email, or any instructions by email that would require your signature. Any cellular number provided in this message is for voice communications only. Text/SMS/Messaging with your Northland Representative is not permitted for any business -related purpose. Please use the links below for important disclosures regarding electronic communications with Northland Securities and its related companies. EMail Disclaimer I Unsubscribe I Firm Information Member FINRA, MSRB, and SIPC www.northlandsecurities.com CITY OF CENTERVILLE BUSINESS SUBSIDY POLICY The Centerville City Council hereby adopts the following business subsidies policy pursuant to the Act:. Terms used herein are intended to have the same meanings as prescribed in the Act and this Policy shall apply only with respect to subsidies granted under the Act, if and to the extent required thereby. 1. Definitions. The following definitions shall apply to this Policy; A. "Achievement Date" means a date that is two (2) years following the Benefit Date and is the slate by which a Recipient must meet its Job and Wage Requirements. B. "Act" paeans Minnesota Statutes, Sections 116J.993 to 116J.99S, as amended. C. "Benefit Date" means the date that the Recipient receives a Subsidy. If the Subsidy involves the purchase, lease, or donation of physical equipment, the Benefit Date begins when the Recipient puts the equipment into service. if the Subsidy is for improvements to property, the Benefit Date refers to the earliest date of either: (1) When the improvements are finished for the entire project; or (2) When a Recipient, its tenants or subtenants, first occupies the property. if the Recipient, its tenants or subtenants occupies the property and the City expects that other businesses will also occupy the same property, the City may assign a separate Benefit Date for each business, being when each first occupies the property. D. "City" means the City of Centerville, which is the "granter" of a Subsidy under the Act. E. "Development Agreement" means an agreement entered into between the City and a Recipient that contains the general conditions of the Subsidy and the obligations of the Recipient in consideration of that Subsidy, F. "Economic Development District" means a tax increment district described in Minnesota Statutes, Section 469.174, subdivision 12. G. "Full -Time Equivalent Employee" (FTE) means persons, on a part time basis, whose cumulative, annual hours worked is equal to approximately 2000 hours per year; provided, however, that (a) no more than 3 part time employees may be aggregated to constitute 1 Full -Time Equivalent Employee and (b) no more than 50 percent of a Job and Wage Requirement may be fulfilled by Full -Time Equivalent Emmployee& In order to count an FTE as a substitute for Permanent Full -Time Employee, the rate of pay shall be not less than 200 percent of the Federal Minimum Wage. H. "Job and Wage Requirements" means the requirements described in Section 3 hereof. 1. "Permanent Full -Time Employees" means persons who are eligible to receive health, pension and other benefits provided according to the personnel or employment policies of a Recipient, its tenants or subtenants, or through a collective bargaining agreement, or due to State statutes, and whose wages, as that term is defined at 26 U.S.C. § 3401, shall not be less than 180 percent of the Federal Minimum Wage. 2 -Business Subsidy Policy ver 2013-01-04 (2).docx J. "Policy" means this policy setting forth the requirements and criteria for awarding a Subsidy, as approved by the City Council, and as the same may be amended from time -to -time at the discretion of the City Council. K. "Qualifying Employees" means Permanent Full -Time Employees or Full -Time Equivalent Employees employed within the property with regard to which a Subsidy is granted, and in the event such property consist of an expansion or addition to an already existing facility, it shall mean additional Permanent Full - Time and. Full -Time Equivalent Employees employed as a result of such expansion or addition. The following persons shall not be considered Qualifying Employees: (1) Contract personnel who are not employees of the Recipient, its tenants, or subtenants; or (2) Employees of a Recipient located within an Economic Development Districi, Redevelopment District, or Tax Increment District established before or after the applicable Effective Date whose wage or salary is less than 180 percent of the federally mandated minimum wage in effect as of the date of the applicable Development Agreement. L. "Qualified Jobs" means jobs held by Qualifying Employees. M. "Recipient" means any for -profit or non-profit business that receives a Subsidy. M "Redevelopment Activity" means an activity that includes the demolition and replacement, or Substantial Rehabilitation, of physical facilities located upon real property. O. "Redevelopment District" means a tax increment district described in Section 469.174, subdivision 10 of the Tax Increment Act. P. "Special Category Subsidy" means (1) any Subsidy of more than $25,000 but less than $150,000 and (2) any Subsidy that is a business loan or is a guarantee of any payment under any loan, lease or other obligation of more than $75,000 but less than $150,000. Q. "Subsidy" means any City grant, loan (at rates below those commercially available to the Recipient) or contribution of personal property, real property or infrastructure, any reduction or deferral of any tax or any fee, any guarantee of any payment under any loan, lease, other obligation or any preferential use of government facilities given to a business, except (1) any Subsidy, the value of which is less than S25,000, (2) any Subsidy that is a business loan or guarantee of any payment under any loan, lease or other obligation, the value of which is less than $75,000 and (3) any additional exception described in Section 116J993, Subdivision 3 of the Act, which are incorporated herein by reference. R. "Subsidy Agreement" means the agreement required by Section 116J.994, subdivision 3 of the Act to be entered into by the City and the Recipient that contains the Job and Wage Requirements described in Section 3 hereof, which may be a Development Agreement or separate agreement. S. "Substantial Rehabilitation" means rehabilitation of physical structure at a cost in excess of 10 percent of the assessor's fair market value last assigned to that structure prior to commencement of such rehabilitation. 3 -Business Subsidy Policy ver 2013-01-04 (2).docx T. "Tax Abatement" means reimbursement of certain development costs incurred pursuant to a Development Agreement, as permitted by Minnesota Statutes, Sections 469.1812 to 469,1815. U. "Tax Increment Act" means Minnesota Statutes, Section 469.174 to 469.178. V. "Tax Increment District" means a district established pursuant to the Tax Increment Act or any predecessor statute. W. "Tax Increment Subsidy" means any Subsidy provided in accordance with the provisions of the Tax Increment Act. 2, General Requirements. The following requirements shall apply: a. Any Recipient must be located in or moving into the City. b_ Each Recipient other than a Recipient of a Special Category Subsidy shall enter into a Subsidy Agreement with the City that, at a minimum, contains the Job and Wage Requirements and complies with the provisions of Section 116J.994, Subdivision 3 of the Act. c. A public hearing shall be required before the City Council before granting a Subsidy that exceeds $150,000. d. The public notice of any public meeting about a Subsidy, including those required by Section 1161994, Subdivisions 4 and 5 of the Act, must include notice that a person with residence in or the owner of taxable property within the City may file a written complaint with the City if the grantor fails to comply with the Act, and that no action may be fled against the City for the failure to comply unless a written complaint is filed. e. In the case of a Tax Increment or Tax Abatement Subsidy that is not a Special Category Subsidy, the Development Agreement shall require that, following the Achievement Date, the Recipient provide evidence of meeting the Job and Wage Requirements as a condition precedent to disbursement of the Tax Increment Subsidy or Tax Abatement. In all cases, if the Recipient fails to meet such requirements, the Recipient shall repay all.Subsidy received, or a pro rats portion based upon the number of Qualified jobs created, all in accordance with the terms of Section l 16J.994, Subdivision 6 of the Act. f. Each Recipient other than the Recipient of a Special Category Subsidy must provide a binding legal obligation to continue operations within the City for at least 5 years from and after the Benefit Date. g. The purpose of a Subsidy may be increased City property tax base, creation of additional employment or the retention of existing employment; provided: i. increased tax base shall not be a singular purpose unless the City Council specifically finds, after the public hearing with respect to a Subsidy, that the Job and Wage Requirements do not apply and are, therefore, zero; and ii. Job retention shall be a purpose only in cases where the Recipient has certified to the satisfaction of the City Council that job loss is imminent and demonstrable. h. A Recipient other than the Recipient of a Special Category Subsidy shall provide to the City such reports concerning the Subsidy as are required by Section 116J.994, Subdivision, 7 of the Act. A Recipient of a Special Category Subsidy shall be required to provide the City with information necessary to complete the reports required by Section 116J.994, Subdivision 8(b) of the Act. 4 -Business Subsidy Policy ver 2013-01-04 (2).docx 3. Job and Wage Requirements. a. Except where the purpose of the Subsidy is employment retention, or where the City Council has determined that the Job and Wage Requirements do not apply and are, therefore, zero, each Development Agreement and/or Subsidy Agreement shall require the Recipient to create a specified number of Qualified Jobs on or before the Achievement Date. b. In the case of a Subsidy granted by the City (i) within an Economic Development District established before or aver the applicable Effective Date or (ii) not within a Tax Increment District, but granted in connection with other than a Redevelopment Activity, the Recipient shall be required to create one Qualified Job for each $50,000.00 of present value Subsidy. c. If the City Council chooses to deviate from the Job and Wage Requirements established herein, the resolution approving the Subsidy shall state the reasons for such deviation and the City shall provide a copy of such resolution to the Minnesota Department of Employment and Economic Development when filing its next annual report. 4. Enforcement of Policy Requirements a. A person with residence in or an owner of taxable property located in the City may bring an action for equitable relief arising out of the failure of the City to comply with the Act. b. Prior to bringing an action, the party must file a written complaint with the City stating the alleged violation and proposing a remedy, The City has up to 30 days to reply to the complaint in writing and may take action to comply with the Act, c. The written complaint under this Section 4 for failure to comply with Section I I6J.994, subdivisions 1 to 5 of the Act must be Filed with the City within 180 days after approval of the Development Agreement or Subsidy Agreement. An action under this Section 4 must be commenced within 30 days following receipt of the City's reply pursuant to Section 4E hereof or within 180 clays after approval of the Development Agreement or Subsidy Agreement, whichever is later. 5. Reporting. Within 1 year of the granting of a Subsidy, including a Special Category Subsidy, City staff shall file the report required by Section 116J.994, subdivision 8. 5 -Business Subsidy Policy ver 2013-01-04 (2).docx eryiffe GTaf+f.6a 10; CITY OF CENTERVILLE COUNCIL MEETING AGENDA Wednesday, January 23, 2013 6*30 p.m. or shortly thereafter Set Agenda = Italics OPEN FORUM 6:30 p.m.: An opportunity for members of the public to addrms the City Council on items not art the current agenda. Items rewiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak- Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person by 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARINGS I 1 Business Subsidy Polic (Pa a 1 ! Potential for Granting a Business Subsidy for HAF Equipment (Page 2) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. January 9, 2013 City Council Meeting, Minutes (Pages 3-9) V. CONSENT AGENDA 1. City of Centervilie January 9, 2013 through January 23, 2013 Claims (Check #27748-27775) wlCheck #27754 Voided (Pages 10-11) 2, Centennial Lakes Police Department Claims through January 10, 2013 (Check #9162-9288) (Pages 12-13) 3. Centennial Fire District Claims through January 4, 2013 (Check #5632- 5646) (Page 14) VI. AWAR.USfPRESENTATIONSIAPPEARANCES VII. OLD BUSINESS VIII. NEW BUSINESS 1. Res. #13-OXX — Amending Business Subsidy Policy (Pages 15-19) 2. Personnel Policy hated January 1, 2013 — Section 8.02 & 8.03 Modifications (Pages 20-71) 3. Res. #13-0XX — Approving Plans and Specifications & Calling for Bids on 2013 Street Improvement (Pages 72 & Handouts) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Dallas Larsen CITY OF CENTERVILLE RESOLUTION #13-007 A RESOLUTION AMENDING BUSINESS SUBSIDY POLICY WHEREAS, the City of Centerville by resolution 00-09 adopted on April 26, 2000, has adopted a business subsidy policy, and WHEREAS, changes in legal requirements have caused the existing policy to be insufficient. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: that the City hereby amends its business subsidy policy by repealing Resolution 00-09 and adopting the policy attached hereto entitled `City of Centerville Business Subsidy Policy" dated January 23, 2013. Adopted by the City Council this 23rd day of January, 2013. Tom Wilharber, Mayor Teresa Bender, City Clerk 1-Business Subsidy Policy ver 2013-01-04 (21.docx II III l i j i I II 1 \ IIII Il L-------- ---------- -- IL I I ----------------- Imo — _ _- _- - - �... - _- - J JI N w N no =e S �F z ¢� Oj U U Oa 1 ZZZ9->Lf ({9G) 3NOHE Z9f99 NN OIINON OtlOtl tl3913H13H] 90Z AW CITY OF CENTERVILLE CITY COUNCIL WORK SESSION, CITY COUNCIL MEETING & CLOSED EXECUTIVE SESSION JANUARY 25, 2023 5:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session, City Council Meeting and a Closed Executive Session on January 25, 2023 in Council Chambers of City Hall and it also was live streamed by North Metro TV. COUNCIL WORK SESSION I. CALL TO ORDER Mayor D. Love called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Steve King Council Member Darrin Mosher ABSENT: None Not Approved STAFF: City Administrator Mark Statz Assistant City Administrator Athanasia Lewis City Attorney Kurt Glaser II. ITEMS OF DISCUSSION 1. Council Candidate Interviews: Administrator Statz stated that both candidates that have submitted application of interest were present and participated in interviews. Both candidates were asked the same prescribed set of questions. a. 5:00 — Mr. Derrick Miedaner Mr. Miedaner introduced himself to Council and submitted a petition of support signed by 21 residents of Centerville. He answered the prescribed questions as asked by Council. Mr. Miedaner thanked Council for their consideration. b. 5:30 — Mr. David Kubat City of Centerville WS, City Council & Closed Exec. Meeting Minutes January 25, 2023 Mr. Kubat introduced himself to Council. He stated that he currently served in the capacity of Chair of the Planning and Zoning Commission. He answered the prescribed questions as asked by Council. Mr. Kubat thanked Council for their consideration. 2. Discussion of Council Candidates Discussion ensued regarding the two interviewed candidates, the desire for additional perspectives and leaving the application process open for a longer period of time in an attempt to gain additional applicants. 3. Use of City Logo by the Public City Administrator stated that he has received several requests for City Logo apparel. He asked Council for their opinion regarding its public use and whether they wanted for anyone to have the ability to use it. Lengthy discussion was had and City Administrator Statz was directed to draft a policy for use of the City's logo and research copy right/trademark procedures associated with the logo. III. ADJOURNMENT Mayor Love adjourn the meeting at 6:25 p.m. allowing for a five (5) minute break between meetings. COUNCIL MEETING I. CALL TO ORDER 6:30 p.m. Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL Approved PRESENT: Mayor D. Love Council Member Russ Koski Council Member Steve King Council Member Darrin Mosher Junior Council Member Rowan Shaw (Non -Voting) ABSENT: None STAFF: City Administrator Mark Statz Assistant City Administrator Athanasia Lewis City Attorney Kurt Glaser II. PLEDGE OF ALLEGIANCE Page 2 of 9 City of Centerville WS, City Council & Closed Exec. Meeting Minutes January 25, 2023 III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. City Attorney Glaser requested that a Resolution for Adoption of an Escrow Agreement for CenterMart, 1801 Main Street be added under New Business Item 93. He stated that this would allow for an escrow to be placed either with the title company or the City ensuring that the structure was connected to the municipal water system as required by City Code. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Agenda as Submitted. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None V. PUBLIC HEARINGS 1. Public Assessment Hearing — 2022 Thin Overlay Project Administrator Statz reviewed the project, provided a staff presentation and stated that the purpose is to determine the appropriate amount to assess benefiting properties and obtain public input. He stated that the assessments were based off the estimate versus actual costs similar to years past. He also stated that the assessments were only for the Overlay Project and not the City Hall Parking Lot Project. He reported that a per lot fee ($650) was chosen rather than by linear footage for residential lots. He stated that there were 167 residential lots and 1571 total front -footage ($6.50/foot) with one multi -family, one institutional and four city owned parcels. He reported that the proposed assessments were $118,891.50 (including City owned properties) with the total assessable project costs being $535,000 (est. pre -project) which did not include the City Hall Parking Lot Project. He also reported that the percentage assessed equaled 22.2% with the City goal as being a minimum of 20%. Explained bonding requirements, past policy, not bonding for this project, etc. He explained that payoff would be allowed until November 15, 2023 without interest otherwise it will be assessed to property taxes for 2024-2026 at 5% interest. He reminded Council that the project involved the Hunter's Crossing 2nd and 3rd Additions, Pheasant Marsh 1st 2nd and 3rd Additions, Dupre Road — from Partridge Place to a point 200' north of Center Street and Progress Road — north of Main Street. Discussion ensued regarding the proposed interest rate, not borrowing funds for the project and incurring interest associated with that, the City is losing value on borrowing or carrying that debt, the life cycle of the overlay being 15 years, a preventative maintenance program for roadways differing from a sealcoat project, 3-7 year lifecycle for seal coating and an estimated 17% of total cost of assessments to the actual costs of the project. Administrator Statz requested that Attorney Glaser discuss the process for appealing the assessment. City Attorney Glaser stated that either providing a written or verbal contest this evening or following this evening it needs to be filed within 30 days with the District Court. He requested that individuals that Page 3 of 9 City of Centerville WS, City Council & Closed Exec. Meeting Minutes January 25, 2023 thought that they may object could provide their name and address this evening which would reserve their right to object. Motion by Council Member King, seconded by Council Member Mosher to Open the Public Hearing at 7:02 p.m. All in favor. Motion carried. Mayor Love called for individuals that desired to speak regarding the item. Mr. Derrick Miedaner, 1659 Lakeland Circle, wanted to ask several questions about methodology $650 assessed to 167 parcels and their size. Administrator Statz stated that they all meet the minimum lot size, are zoned the same and minimum width at setback is equality. Mr. Miedaner stated that interest rate had been discussed, the need for parcel owners borrowing of money and City acting as lender, property size, property values and some may need to borrow. Ms. Angela Ghiloni, 1853 Partridge Place, appeared before Council and thanked them for explaining the project, she stated that her letter stated $600 and her biggest concern was the longevity of the overlay. She stated that comments were made that the longevity was 12-17 years, is that where the street is to look pretty brand new or when do cracks and potholes appear. City Administrator Statz stated that unfortunately with the freeze thaw cycle there will be cracking along with the thinner overlay. He stated that we have pretty good luck that not all cracks having been coming through. He also stated that the aesthetics may be degraded but not the structural. He stated that we would not expect potholes before the end of the duration of lifecycle. She stated that cracks have appeared and what was the guarantee. Administrator Statz stated that he would point to the Council's history and if proj ect fell apart and proj ect went bad, Council would correct and not probably reassess. Not sure how you can guarantee this project. Mayor Love stated that the regular street maintenance program still takes place. Administrator Statz stated that crack sealing would take place to repair them. She asked how often and it was reported at least every other year with the City being very diligent. She asked if the City was charged for breaking sprinkler heads and having to replace them. Administrator Statz stated that he did not believe so and that he would research that issue. Mr. Mike Conkey, 1852 Partridge Place, appeared before Council and stated that it had been three months since the project finished and we are experiencing every cracked that was in the roadway prior and if not widened. He stated the concern was paying $650 is paying for a cracked road and where his concern is. Administrator Statz stated that he understood and to correct that would be a full pavement replacement which would be approximately five times the cost. He stated that it is expected that the cracks will reappear and understand the goal was to eliminate variations in the crown to improve drainage and preventative maintenance type of project. Mr. Conkey does not believe that it will last the 12-17 years like stated and does not believe/foresee that or solving a problem. Following a call from Mayor Love for individuals to address the Council on the item and no individuals taking advantage of the opportunity. Motion by Council Member Koski, seconded by Council Member King to Close the Public Hearing at 7:20 p.m. All in favor. Motion carried. Page 4 of 9 City of Centerville WS, City Council & Closed Exec. Meeting Minutes January 25, 2023 Discussion ensued regarding differing ways of calculating assessments, frontage versus ability to pay and unsure they relate. APPROVAL OF THE MINUTES 1. December 14, 2022 Work Session & City Council Meeting Minutes Mayor Love provided an opportunity to Council to make modifications if needed. Motion by Council Member Koski, seconded by Council Member Kin! to Table the December 14, 2022 Work Session & City Council Meeting Minutes as Presented. All in favor. Motion carried. 2. January 11, 2023 City Council Meeting Minutes Mayor Love provided an opportunity to Council to make modifications if needed. Motion by Council Member Mosher, seconded by Council Member Koski to Approve the January 11, 2023 Council Meeting Minutes as Presented. All in favor. Motion carried. VIL CONSENT AGENDA Mayor Love provided an opportunity for others to add or delete any items. 1. City of Centerville Claims through January 25, 2023 (Check #35649-35683) & (2014E- 2018E) 2. Centennial Lake Police Department Claims through January 19, 2023 (Check #14608-14625), (E2023004-2023008) & Payroll (Check #14606-14607) 3. Centennial Fire District Claims through January 24, 2023 (Check #9432-9437) 4. Res. #23-OXX — to Excuse Council Absences 5. TruGreen Contract 6. Special Event Permit Application — Centerville Elementary PTA (Family Event — 5/21/2023, 11 a.m. — 7 p.m.) Mayor Love provided an opportunity for members to pull items for additional discussion Council Member King desired to pull Item 44 for additional discussion. Motion by Council Member Koski, seconded by Council Member King to Approve Consent Agenda Items #1-3 and 5-6 as Presented. All in favor. Motion carried. Council Member King spoke with Administrator Statz regarding the item. He requested that Administrator Statz explain the City Code regarding meeting absences. He explained that a total of six meetings were missed by a Council Member with a deduction in pay of $50 for only one absence with the others being paid in full. He stated that staff would have fixed the error in the future if the Council Member remained on Council. Council Member King stated that the resolution does not state the reason Page 5 of 9 City of Centerville WS, City Council & Closed Exec. Meeting Minutes January 25, 2023 for excusing. Mayor Love stated that these were for 2022 and unless Council approves by vote to waive it. Council Member King felt that maybe the Code should be amended. Motion by Mayor Love, seconded by Council Member King to Adopt Res. #23-007 — Excusing Council Absences as Presented due to the Fact that the Council Member is no Longer Serving and the Change in Accounting Years from 2022 to 2023. All in favor. Motion carried. VIIL OLD BUSINESS 1. Vacation of Easement at 1844 Old Mill Court Administrator Statz reviewed the process and stated that at the previous Council meeting, a Public Hearing was held with no individuals appeared to be heard and that this evening is to approve the vacation contingent up the new recording of the new trail easement on the homeowner's property with his prior permission and wishes. Motion by Council Member Mosher, seconded by Council Member Koski to Approve the Vacation of the Trail Easement on 1844 Old Mill Court Contingent Upon the Recording of a New Trail Easement as in the Sketch and Description as Presented. All in favor. Motion carried. IX. NEW BUSINESS 1. Appointment of Candidate to Fill Vacant Seat on City Council Mayor Love stated that earlier in the evening two (2) candidates were interviewed for the position. He stated that both candidates were very qualified but he stated that the Council did not want to rush into making a decision. Council wanted to offer a longer, open period for accepting applications along with additional advertising for the vacant seat. He stated that the Council would revisit at the next Council meeting. Motion by Council Member Koski, seconded by Council Member King to Table the Item. Administrator Statz asked Attorney Glaser whether the motion should/could contain language regarding when it would be again discussed. Attorney Glaser stated that only if it was part of the motion or someone wanted to make a friendly amendment to the motion on the table. He stated that it could stay open forever the way the motion was stated. All in favor. Motion carried. 2. Res. #23-OXX — Adopting the Assessment Roll for the 2022 Thin Mill & Overlay Project Administrator Statz stated that he was concerned about the letter and the resident stating that her letter stated $600. Attorney Glaser stated that it would be best to table this item to allow for additional research regarding the forwarding of the letter. Mayor Love stated that Council may consider adjusting the interest rate or other items for the next meeting. Page 6 of 9 City of Centerville WS, City Council & Closed Exec. Meeting Minutes January 25, 2023 Council Member King stated what the actual cost to the City versus bonding for it. Administrator Statz stated costs associated with certifying annually, mailings and are those tied to the debt service not necessarily. Attorney Glaser stated that the current rate is 3% and add additional for administrative fees. He stated that this is not a commercial loan where the rate is approximately 5.8-6% at the present time and actual cost to the City, we are not buying a bond but we are loaning City funds. Council Member King stated that he did not understand the City's process and did not have a percentage in mind, but felt he did not want the City to make money. His intent was to recoup the City administrative costs and know for the future. Council Member Koski requested a process each time that we have assessments/thin mill overlays. Mayor Love stated that his understanding was we do not loaning out money over a three year term and the percentage is to buffer the loan versus collecting it. Council Member King stated that his understanding may be confusing but he wants to ensure that the City is whole along with residents are treated fair. Council Member Mosher had concern for whether cracking and the project was completed differently. Administrator Statz stated that we have neighborhood examples with other project, timing was different but specification should have been the same. Council Member Mosher stated that this would not be pushed under the rug and he wanted someone out there in the spring. City Administrator Statz reiterated that the City would continue to look at. Council Member Koski stated that it is not just those being assessed but every citizen of the citizen who bares the taxes paid. Council Member Mosher would like to know the procedures going forward (i.e., same results with cracks, streets maybe not needing the mill and overlay for maintenance on the schedule or needed, etc.). Mayor Love stated that we have several years without projects because they were not needed. Junior Council Member Shaw stated that he would like to see that the City follow through in the Spring. Ms. Ghiloni wanted to apologize if she made a mistake regarding the amount stated in her letter. Administrator Statz apologized that he was unable to see her specific letter to ensure the proper amount. Motion by Council Member King, seconded by Council Member Koski to Table the Item. All in favor. Motion carried. 3. Res. #23-OXX — Approving the Escrow Agreement for 1801 Main Street, CenterMart Attorney Glaser he apologized for the abrupt placement of the items on the agenda. He explained that the City will hold $18,000 in escrow for the municipal connection that is required per Code. He explained that there is a 150% overage for any issues. He stated that there was also a resolution that adopts the Escrow Agreement and authorizes the City Attorney to make minor modification. He stated that the City was informed that they were closing next week which is before the next meeting. Discussion ensued regarding the new buyer who will continue to run as a gas station and nothing that says they need to come to us to ask for a sale. Attorney Glaser stated that he was told that it would continue to be operational as is. Attorney Glaser stated that with the agreement the current owner is responsible for connection and the triggering event is the sale. Attorney Glaser stated that the code was derived from drain field language from state statute. Attorney Glaser stated that currently the ground is frozen and the connection cannot be completed. Administrator Statz stated that there is a Conditional Use Permit that runs with the land and a tobacco license. Administrator Statz stated that anything allowed by the Commercial Zoning can be sold/operation on the parcel. Page 7 of 9 City of Centerville WS, City Council & Closed Exec. Meeting Minutes January 25, 2023 Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Res. #23-008 — Approvin2 the Escrow Agreement for 1801 Main Street (CenterMart) as Presented and Revisions by the City Attorney as Needed. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report — He stated that he would answer any questions regarding the submitted Administrator Report. He stated that the application process for the vacant Council seat would remain open until the next meeting. He reiterated that the Council is very pleased with the applicants this evening. Junior Council Member Shaw reported that it was the first day of the quarter. 2. Council Reports a. Vacant - • Parks & Recreation — • Anoka County Fire Protection Council — b. Koski — Planning & Zoning Commission — Council Member Koski reported that it was held on the 17t1i and that there was an open seat. He thanked Gloria Simmelink for her service. They appointed a Chair (Kubat) and a Vice -Chair. They discussed cannabis and how to proceed and outside storage. Fire Steering Committee — Council Member Koski stated that it was the previous Thursday. Dan Retka was appointed as Chief and an Assistant was also appointed. Budget discussions were had and slightly over budget and a light over on revenue also with grants. He thanked Matt Montain for his diligence in being proactive. Discussion ensued regarding the types of calls that had been received along with Mutual Aid. Administrator Statz stated that the Mutual Aid area was increased allowing the departments to mesh and provide educational opportunities. Council Member King stated that the radios have been repaired. C. King - • Economic Development Authority — Council Member King stated that Tony Smith was sworn in and a lot of discussion was had regarding the downtown study. ■ Fire Steering Committee — Council Member King gave no report. • Parks & Recreation Committee — Council Member King gave no report. d. Mosher — ■ Economic Development Authority — Council Member Mosher gave no report. ■ Police Governing Board — Council Member Mosher gave no report. e. Love — Thanked various board members and for what they do and how much they do. He reminded the audience of the vacant seat. Chamber event at Kelly's 4-6 Nash and Networking by the Rotary Club and give appetizers and cash bar. He stated that there was an event with a vehicle on fire and both public services did great by taking care of the fire and apprehending the criminals. He stated that with the recent NFL player who collapsed on the field he wanted to note Page 8 of 9 City of Centerville WS, City Council & Closed Exec. Meeting Minutes January 25, 2023 the need for education in defibrillators, their availability and learning CPR which can save lives as an event can happen at any time. • North Metro Telecommunications Commission — Mayor Love gave no report. • Police Governing Board — Mayor Love gave no report. • Other Mayoral Reports - Mayor Love gave no report. Mayor Love recessed the regularly scheduled City Council meeting at 8:30 p.m. allowing for a five (5) minute break before commencing the Closed Executive Session. XI. CLOSED EXECUTIVE SESSION — Block 7 The purpose of the closed session is to determine the asking price and to develop or consider offers or counteroffers for the purchase or sale of real or personal property to be sold by the government entity; namely the city owned portions of Block 7 of the Original Plat of Centerville. The Closed Session is authorized by Minn. Stat. §13D.05, subd. 3(c). All members of Council were present including Administrator Statz, Assistant Administrator Lewis and Legal Counsel Kurt Glaser. Mayor Love adjourned the Closed Executive Session at 9:01 p.m. and reconvened the City Council Meeting. XII. RECONVENED CITY COUNCIL MEETING Mayor Love reconvened the regularly scheduled Council meeting at 9:01 p.m. XI. ADJOURNMENT Mayor Love Adjourned the Regularly Scheduled Council meeting at 9:02 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 9 of 9 CITY OF CENTERVILLE CITY COUNCIL WORK SESSION, CLOSED EXECUTIVE SESSION AND MEETING FEBRUARY 8, 2023 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session, Closed Executive Session & Meeting on February 8, 2023 in Council Chambers of City Hall and also live streamed by North Metro TV. WORK SESSION MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Steve King Not Approved Junior Council Member Rowan Shaw (Non -Voting) ABSENT: None STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis City Attorney, Kurt Glaser II. ITEMS OF DISCUSSION 1. Council Candidate Interviews: a. 5:00 — Mr. Donald Anderson Mr. Anderson introduced himself to the Council, gave a brief review of his experience/background and answered the prescribed set of questions given to all candidates for the vacancy. 2. Discussion of Council Candidates Discussion took place regarding the candidates and allowing additional time for additional candidates. 3. Refuse and Recycling Contract Extension — Republic Services Ms. Bev Mathiasen, Municipal Services Manager - Republic Services, appeared before Council and thanked them for the additional opportunity for further extension discussions. She stated that following her previous appearance before Council, Republic Services and fine-tuned two (2) options for extension proposals. She reviewed them as presented in the Council's packet. She stated that Republic Services is highly competitive, have reviewed the markets and requested continued partnership for the next three (3) years. City of Centerville City Council Meeting Minutes February 8, 2023 Administrator Statz reviewed the original proposal and documentation previously submitted regarding the markets for recyclables and recent contract agreements with local communities. He stated that most residents have the 64 gallon trash/garbage container. Ms. Mathiasen stated that Republic Services offers additional recycling containers for no fee as they would like to see as much recycling diverted from the landfill as possible. She explained that if residents desired for an additional container, they could contact Republic Services directly. She stated that if residents recycle more, the benefits would be the ability to decrease their garbage/trash container size and recycling is not taxable as garbage services are. She also stated that any time Council had a question to please contact her. Mayor Love thanked Ms. Mathiasen for Republic Services' partnership over the past five (5) years. Consensus of the Council was to extend the existing contract for three (3) years rather than going out for Requests for Proposals due to the presented revised proposals being fiscally responsible. 4. Park Dedication Fee Appeal — Curtis Ventures, LLC Administrator Statz gave a brief overview of the request for refund of Park Dedication fees paid by Curtis Ventures, LLC on 2070 Main Street. Mr. Mark Thieroff, Esq. appeared before Council on behalf of Curtis Ventures, LLC and stated that he and City Attorney Glaser have differing opinions regarding who is responsible for providing the City with dedication of land for park purposes or to accept a cash payment in lieu of dedication. He stated that State Statute 462.358 requires the subdivision "Applicant" to provide this and not a buyer. Attorney Glaser briefly reviewed the memorandum addressing the item in Council's packet and stated that in the 1980's the property was subdivided and the "Applicant" did not pay until a building permit was issued which is allowed by law and has been the City's practice with many developments. He stated that the parcel was undeveloped at that time. He stated that state law encourages cities to impose Park Dedication fees subdividing the property but cities are free to set their own standards for imposing and collecting the fees. He also stated that traditionally the city allowed the part subdividing property to either transfer that fee to other parties or wait until the time of issuance of a building permit for collection. He reported that the city was appropriate to impose the fee of $5,850.75 = $2,175/acre. Discussion ensued regarding general practices of the city regarding the item, an argument of no building being constructed on the lot, other areas where fees are charged on the building permit rather than at the time of subdivision, due diligence of the buyer at time of purchase, the possibility of recouping the fee from the previous land owner, Curtis Venture, LLC's purchase was not from the subdivider, but rather the owner, discussion of the fee differences overtime from $750 to $2,175/acre, negotiation of something less than $5,850.75, etc. Council thanked Mr. Lucas Wiborg, Curtis Ventures, LLC and Mr. Thieroff for their appearance. Page 2 of 8 City of Centerville City Council Meeting Minutes February 8, 2023 III. ADJOURNMENT Mayor Love closed the Work Session at 6:10 p.m. CLOSED EXECUTIVE SESSION The purpose of the closed session is to determine the asking price and to develop or consider offers or counteroffers for the purchase or sale of real or personal property for real property to be sold by the government entity; namely the city -owned parcels, collectively known as 1737 Main Street. The Closed Session is authorized by Minn. Stat. §13D.05, subd. 3(c). I. CALL TO ORDER 1. Roll Call I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:10 p.m. ROLL CALL Not A roved PRESENT: Mayor D. Love pp Council Member Russ Koski Council Member Darrin Mosher Council Member Steve King Junior Council Member Rowan Shaw (Non -Voting) ABSENT: Junior Council Member Rowan Shaw (Non -Voting) STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis City Attorney, Kurt Glaser II. ITEMS OF DISCUSSION 1. 1737 Main Street Purchase Agreement Proposal III. ADJOURNMENT Mayor Love adjourned the Closed Executive Session at 6:29 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call Page 3 of 8 I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher City of Centerville City Council Meeting Minutes February 8, 2023 Not Approved. Council Member Steve King Junior Council Member Rowan Shaw (Non -Voting) ABSENT: None STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis City Attorney, Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz requested that Guys and Dolls be added under Appearances/Presentation, Item 92. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Agenda as Presented. All in favor. Motion carried. IV. APPEARANCES/PRESENTATIONS 1. State Representative Elliot Engen — District 36A State Representative Engen addressed Council and stated that Centerville has pride in their community. He provided Council with a brief overview of upcoming items, such as the large surplus, bonding, upcoming road projects and provided his contact information for Council and citizens if they had any questions or concerns. Discussion ensued regarding State Aid, Local Government Aid, Small Cities Assistance Program, school funding, Rep. Engen's desire to assist individuals/voters and finds his work to be a privilege, electric vehicles in colder climates with little thoughtfulness to charging stations, and his follow-up and reporting back to Council in the future. The Council thanked Rep. Engen for his attendance of the meeting. 2. Guys and Dolls Page 4 of 8 City of Centerville City Council Meeting Minutes February 8, 2023 Mr. Mike Brass, Broker -Titus Commercial Real Estate, introduced owners/stylists Ms. Stacy Fraley and Ms. Angela Marshall. Ms. Fraley stated that the salon is currently located in Hugo and that they are interested in a site in Centerville to construct a new building. She also stated that they are looking for additional space then what they currently rent. Mr. Fraley stated that they are considering constructing a building on 1737 Main Street which would include additional space for future needs (3,000 sq. ft. building), would be looking for investors following securing the property and determining whether financing, etc. would be a good fit for them. Discussion ensued regarding possible rental space, possibility of constructing of a larger building, apartments on a second level, building designs/architectural design requirements, etc. The Council thanked Mr. & Mrs. Fraley and Ms. Marshall for their attendance and opportunity to work with them in the future. V. PUBLIC HEARINGS None VI. APPROVAL OF THE MINUTES 1. December 14, 2022 Work Session & City Council Meeting Minutes (Tabled from Previous Meeting) Motion by Council Member Koski, seconded by Council Member Kind to approve the December 14, 2022 Work Session & City Council Meeting Minutes as Presented. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through February 8, 2023 (Check #35684-35711), & (2019E- 2024E) 2. Centennial Lake Police Department Claims through February 2, 2023 (Check #14628- 14640), & Payroll (Check #14626-14627) 3. Centennial Fire District Claims - None 4. Anoka Conservation District — Animated River Video 5. City Hall Security Camera System 6. Park Use Permits a. Centerville Elem. Medallion Hunt (Feb 6-10) b. ISD 12 Community Ed Summer Program Mayor Love provided an opportunity for members to pull items for additional discussion. Motion by Council Member Mosher, seconded by Council Member King to Approve of the Consent Agenda as Presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Vacant Council Seat Appointment Page 5 of 8 City of Centerville City Council Meeting Minutes February 8, 2023 Mayor Love stated that an additional candidate, Mr. Anderson, was interviewed during the Work Session and spoke of Council's desire to provide ample opportunity for those that wanted to apply to apply. Motion by Council Member Mosher, seconded by Council Member King to Table the Vacant Council Seat Appointment to their next meeting of February 22, 2023. All in favor. Motion carried. 2. Res. #23-OXX — Adopting Special Assessments on 2022 Thin Mill & Overlay Project Administrator Statz stated one (1) resident appeared before the Council at their last meeting and had concerns that her notification was incorrect. It was felt that at that time, ensuring accuracy was priority and allowing staff additional time to review was appropriate. to complete additional research to determine whether it was correct that last meeting was assessment hearing and one individuals came forward and thought assessment was for $600 ours was $650 and verified $650 and was tabled last time to ensure accuracy. Once adopt and when pay and interest one detail lower interest rate discussed previous all documentation left as before you three years 5% language with documents. Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Res. #23-009 — Special Assessments on 2022 Thin Mill & Overlay Program as presented. All in favor. Motion carried. IX. NEW BUSINESS 1. Park Dedication Fee Appeal — Curtis Ventures, LLC Administrator Statz stated that the item was discussed at the work session prior to the meeting. Administrator Statz stated that Mr. Lucas Wiborg, Curtis Ventures, LLC requested a refund of $5,850.75 = $2,175/acre that was paid by Welsch Construction, LLC (contractor -building permit issuance) for Park Dedication fees. He stated that Mr. Wiborg requested the refund shortly following the issuance of the building permit for 2050 Main Street which included improvements to 2070 Main Street and fees had never been paid for that lot but 2050 Main Street previously paid a $750 Park Dedication fee in the 1980s. Administrator Statz stated that he City has the ability to negotiate the fee is Council chose. Discussion ensued regarding disclosure prior to purchase, the amount to negotiate and being fair and impartial, rights of the city, city code and modifications over time, City Attorney Glaser's opinion and a fee of $2,000 as a good faith negotiated fee. Motion by Council Member Koski, seconded by Council Member Mosher to charge $2,000 for Park Dedication fees rather than what was assessed on building permit ($5,850.75) and provide a refund accordingly. All in favor. Motion carried. Page 6 of 8 City of Centerville City Council Meeting Minutes February 8, 2023 X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report — Administrator Statz stated that he and Mr. Brass have had numerous conversations along with having conversations with individuals that are interested in developing in Centerville. He stated that the Planning & Zoning Commission met the evening prior and discussed holding a Public Hearing regarding RVs and tents for limited occupancy for a limited amount of time along with no parking areas and possible snow emergency regulations. He reported that the Commission held a Public Hearing regarding the Discharging of Firearms but not action has been taken on that item. He stated that the second Skate/Sled night would be taking place on Friday evening and with the difficulties of making ice due to weather conditions it was likely that skating would not be a part of the festivities. He reported that the Planning & Zoning Commission and the Parks and Recreation Committee had vacant seat and if anyone was interested to contact City Hall. Assistant City Administrator Lewis reported that LOCi would be providing a final report in May to the EDA/City Council. She also reported that a survey would be ready for individuals to complete on the web site and App. She explained that LOCi had been contracted to complete a Downtown Study for the city by the EDA. Mayor Love requested that the date for Council's retreat should be set at the next meeting and Administrator Statz stated that it was felt that the LOCi study should be a part of that retreat for discussion purposes. City Attorney Glaser stated that the courts are now open with all services being back to normal and if a citizen desired for their hearings via Zoom that could be accommodated. Junior Council Member Shaw reported that the second semester had started and that there was a recent band concert at Andover High School which went well. 2. Council Reports a. Vacant ■ Parks & Recreation — No update ■ Anoka County Fire Protection Council — No update b. Koski — Council Member Koski stated that he liked the Administrator's Report and felt that the updates were very helpful. He stated that public safety costs have increased significantly with recruitment for both Police and Firefighters being difficult. ■ Planning & Zoning Commission — Council Member Koski stated that the Commission met last evening and Administrator Statz provided the review well. ■ Fire Steering Committee — Council Member Koski stated that the next meeting was scheduled for April 20, 2023. C. King - Economic Development Authority — Council Member King stated that the EDA would be meeting on February 15, 2023. Fire Steering Committee — Council Member King stated that the next meeting was scheduled for April 20, 2023. Page 7of8 City of Centerville City Council Meeting Minutes February 8, 2023 ■ Parks & Recreation Committee — Council Member King stated that the Committee address regular business types of items. ■ Fire Protection Council — Council Member King provided an update stating that decisions had been made regarding the communications software "FirstDue". That he had concern regarding voting structure and appointments to the Council. d. Mosher — Council Member Mosher stated that the 40t' Annual Lions Fishing Contest had been cancelled due to safety of participants and the condition of ice on the lake. ■ Economic Development Authority — Council Member Mosher stated that the EDA would be meeting on February 15, 2023. ■ Police Governing Board — Council Member Mosher sworn in two new officers Ashley and Danielle brings them to 10 patrol officers and total 15 or 16. Administrator Statz stated that a lot of departures are being experienced from leaving to work with other family members to obtaining a job that pays more or a community that is busier. There was concern for exit interviews being outsourced to obtain critical information as to why officers are leaving the department. e. Love — Mayor Love wished Administrator Statz a Happy Birthday Statz and pointed out the Centerville CARES and Anoka County Transit portions of the City Administrator's Report. Mayor Love stated that earlier in the work session, Republic Services stated that they would provide an additional recycling container for those that wished to have one for no additional fee and to contact them to arrange for this option. He reviewed for Council and the audience upcoming Centennial Community Education programming and stated that if individuals were interested they should visit their website or contact them. ■ North Metro Telecommunications Commission — Mayor Love stated that the next meeting was scheduled for March 15, 2023. ■ Police Governing Board — Mayor Love stated that one of the new officers was married to a previous officer. He reported that the department received funds from FBI or Homeland Security and a donation of a $1,000 from Kwik Trip along with a COPS grant He also reported that the Board approved Chief Mork's contract which included a 2.5% increase along with a 5% cola increase. ■ Other Mayoral Reports - Mayor Love gave no other reports. XL ADJOURNMENT Motion by Council Member Kind, seconded by Council Member Mosher to Adiourn the Regularly Scheduled Council Meeting at 7:33 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 8 of 8 CITY OF CENTERVILLE *Check Detail Register© Batch: 022223pay,22216PAY 2 Check # Check Date Vendor Name Amount Invoice Comment 10100 MIDWESTONE BANK 2026 a 02/17/23 IRS/EFTPS G 101-21701 Federal Withholding $2,764.59 G 101-21703 FICA Tax Withholding $4,674.26 Total $7,438.85 2027 a 02/17/23 MINNESOTA DEPT OF REVENUE G 101-21702 State Withholding $1,276.73 Total $1,276.73 2028 a 02/17/23 OPTUM BANK - H.S.A. G 101-21714 HSA Payable $1,446.12 Total $1,446.12 2029 a 02/17/23 PUBLIC EMPLOYEES RETIREMENT G 101-21704 PERA $4,144.00 Total $4,144.00 2030 a 02/15/23 E 601-49400-428 E 602-43200-428 E 101-41400-428 E 101-41400-428 35712 02/22/23 G 101-21712 35713 02/22/23 E 101-42280-300 35714 02/22/23 R 101-42400-32212 35715 02/22/23 E 101-45201-370 35716 02/22/23 E 101-45202-380 E 101-42280-380 E 602-43200-380 E 101-43000-380 35717 02/22/23 E 101-43000-380 E 101-43140-386 E 101-43140-386 E 101-43140-386 E 602-43200-380 PSN ACH File Charge ACH File Charge ACH File Charge ACH File Charge Total AFLAC AFLAC Insurance Total AID ELECTRIC CORPORATION Professional Srvs Total AIR MECHANICAL Mechanical Permits Total ANOKA COUNTY PARKS Park Programs/Skate Nigh Total CENTERPOINT ENERGY Utilities Utilities Utilities Utilities Total CONNEXUS ENERGY Utilities Other Utilities Other Utilities Other Utilities Utilities $210.12 272418 $210.13 272418 $118.62 272419 $5.90 272420 $544.77 $198.42 723956 $198.42 $343.52 73199 $343.52 $20.00 $20.00 $0.00 485 $0.00 FED. W/H - PAY PERIOD 4 FICA/MED W/H - PAY PERIOD 4 '"r � O aTiTa : a 2 ya» :7 Eel DIE, ! . �� AUMA:O 2 \7»:7 [el QE I PERA W/H - PAY PERIOD 4 02/16/23 2:27 PM Page 1 ACH CHARGES - UTILITIES ACH CHARGES - UTILITIES ACH CHARGES - PERMITS & FEES ACH CHARGES - MISC AFLAC INS - THRU FEBRUARY TROUBLE SHOOT GFCI - CITY HALL OVER PYMT ON M23-010 - 1640 WIDGEON CIRCLE FAT TIRE BIKES - 2-10-23 (SKATE NIGHT) VOIDED $296.69 6970 LAMOTTE DR - SERV THRU 1-27-23 $1,139.55 1880 MAIN ST- SERV THRU 1-27-23 $30.77 1785 PELTIER LAKE DR - SERV THRU 1-27-23 $1,378.91 2085 W CEDAR ST - SERV THRU 1-27-23 $2,845.92 $314.82 2085 W CEDAR ST - SERV THRU 1-26-23 $54.36 STREET LIGHTS - 395653-219678 - SERV THRU 1-26-23 $65.94 STREET LIGHTS - 395653-219699 - SERV THRU 1-26-23 $83.10 7100-20TH - TRAFSG - SERV THRU 1-26-23 $85.03 6900-20TH AVE - LIFT STAT - SERV THRU 1-26- 23 CITY OF CENTERVILLE *Check Detail Register© Batch: 022223pay,22216PAY 2 02/16/23 2:27 PM Page 2 Check # Check Date Vendor Name Amount Invoice Comment E 601-49400-380 Utilities $102.45 7087-20TH AVE - WATER TOWER - SERV THRU 1-26-23 E 601-49400-380 Utilities $22.05 6800-20TH - RADIO FOR SCADA - SERV THRU 1- 26-23 E 602-43200-380 Utilities $22.04 6800-20TH - RADIO FOR SCADA - SERV THRU 1- 26-23 Total $749.79 35718 02/22/23 EAGLE GARAGE DOOR COMPANY E 101-43000-300 Professional Srvs $2,069.00 8510 2085 CEDAR ST - REPAIRS TO GARAGE DOOR E 101-43000-300 Professional Srvs $827.50 8572 2085 CEDAR ST - REPAIRS TO GARAGE DOOR - EMERGENCY SERV Total $2,896.50 35719 02/22/23 E 101-46500-430 35720 02/22/23 E 601-49400-300 E 602-43200-300 35721 02/22/23 E 101-43000-404 35722 02/22/23 E 601-49400-210 E 602-43200-210 35723 02/22/23 E 101-41910-430 EDA Miscellaneous Total GOPHER STATE ONE CALL INC Professional Srvs Professional Srvs Total HITCH - IT, INC. Repairs/Maint Machinery/ Total IMAGE PRINTING & GRAPHICS Operating Supplies Operating Supplies Total INDIGO SIGNS Miscellaneous $36,600.00 $36,600.00 CENTERVILLE EDA FUNDS $25.00 3000279 2023 ANNUAL FACILITY OPERATOR FEE $25.00 3000279 2023 ANNUAL FACILITY OPERATOR FEE $0.00 4679 REPAIR TO PLOW (HYDRAULIC LEAK) VOIDED $0.00 $553.89 163416 BILLING SHEETS & ENVELOPE - BULK STAMP $553.90 163416 BILLING SHEETS & ENVELOPE - BULK STAMP $95.00 93736 NAME PLATES FOR S. SEMMELIK & B. THOMPSON Total $95.00 35724 02/22/23 INSTRUMENTAL RESEARCH INC E 601-49400-206 TESTING $67.00 4650 Total $67.00 35725 02/22/23 INTERNATIONAL UNION OF OPERATI G 101-21707 Union Dues $105.00 Total $105.00 35726 02/22/23 LEAGUE OF MN CITIES INS TRUST E 101-41400-360 Insurance (Liability Ins.) $16,903.00 E 101-42400-360 Insurance (Liability Ins.) $227.00 E 101-43000-360 Insurance (Liability Ins.) $7,351.00 E 101-43140-360 Insurance (Liability Ins.) $857.00 E 101-45202-360 Insurance (Liability Ins.) $5,467.00 E 601-49400-360 Insurance (Liability Ins.) $3,344.00 E 602-43200-360 Insurance (Liability Ins.) $4,347.00 JANUARY 2023 WATER TESTING UNION DUES - FEB. 2023 ADMINISTRATION - PROPERTY/CASUALTY COVERAGE PREM. BUILDING INSPECTION - PROPERTY/CASUALTY COVERAGE PREM. PUBLIC WORKS - PROPERTY/CASUALTY COVERAGE PREM. STREETS - PROPERTY/CASUALTY COVERAGE PREM. PARK MAINT. - PROPERTY/CASUALTY COVERAGE PREM. WATER - PROPERTY/CASUALTY COVERAGE PREM. SEWER - PROPERTY/CASUALTY COVERAGE PREM. CITY OF CENTERVILLE *Check Detail Register© Batch: 022223pay,22216PAY 2 Check # Check Date Vendor Name Amount Invoice Total $38,496.00 Comment 35727 02/22/23 METRO-INET E 101-41400-300 Professional Srvs $790.00 1061 E 101-43000-300 Professional Srvs $790.00 1061 E 601-49400-300 Professional Srvs $790.00 1061 E 602-43200-300 Professional Srvs $790.00 1061 Total $3,160.00 35728 02/22/23 MINN. DEPT. OF HEALTH E 601-49400-453 Safe Drinking Water Fees $3,309.66 Total $3,309.66 35729 02/22/23 MINNESOTA OCCUPATIONAL HEALTH E 101-43000-300 Professional Srvs $72.00 417911 Total $72.00 35730 02/22/23 MN PEIP G 101-21706 Hospitalization/Medical Ins $4,724.64 1261897 Total $4,724.64 35731 02/22/23 M-R SIGN COMPANY, INC. E 101-43140-226 Street & Road Signs $468.65 218878 Total $468.65 35732 02/22/23 NATIONWIDE RETIREMENT SOLUTION G 101-21705 Other Retirement $1,250.00 Total $1,250.00 35733 02/22/23 OLSON'S SEWER SERVICE, INC. E 602-43200-300 Professional Srvs $412.50 100033 Total $412.50 35734 02/22/23 SAFEGUARD SECURITY E 101-42280-300 Professional Srvs $44.95 56147 Total $44.95 35735 02/22/23 SEELEY, SUZANNE E 101-45202-430 Miscellaneous $139.91 Total $139.91 35736 02/22/23 TASC E 101-41400-300 Professional Srvs Total 35737 02/22/23 TRI-STATE BOBCAT, INC. E 101-43000-404 Repairs/Maint Machinery/ E 101-43000-404 Repairs/Maint Machinery/ Total 35738 02/22/23 VERIZON E 101-42400-321 Telephone E 101-43000-321 Telephone E 601-49400-321 Telephone E 602-43200-321 Telephone E 603-43000-321 Telephone 02/16/23 2:27 PM Page 3 MONTHLY SUPPORT & IT SERVICES MONTHLY SUPPORT & IT SERVICES MONTHLY SUPPORT & IT SERVICES MONTHLY SUPPORT & IT SERVICES 1ST 2023 QUARTER WATER TEST FEES DRUG TESTING TRAIL CROSSING SIGNS & ARROWS DEF COMP W/H - PAY PERIOD 4 1990 MAIN ST - TELEVISING SEWER PIPE CITY HALL MONTHLY FIRE ALARM MONITORING W/SERVICE PLAN :7:11Iv1:111:�9:87.1:we]wU1I:0y7.1:&yIM-1 Ar:8►1Eel:rr $25.00 IN2660691 ADMINISTRATIVE FEE - COBRA $238.13 A15838 KIT STROBE LIGHT $340.74 V02081 REPAIRS AND UPDATES TO TOOL CAT $578.87 $51.76 9927284022 CELL PHONE - SERV THRU 2-9-23 $51.76 9927284022 CELL PHONE - SERV THRU 2-9-23 $51.76 9927284022 CELL PHONE - SERV THRU 2-9-23 $51.76 9927284022 CELL PHONE - SERV THRU 2-9-23 $40.01 9927284022 TABLET - SERV THRU 2-9-23 CITY OF CENTERVILLE 02/16/23 2:27 PM Page 4 *Check Detail Register© Batch: 022223pay,22216PAY 2 Check # Check Date Vendor Name Amount Invoice Comment Total $247.05 35739 02/22/23 XCEL ENERGY E 101-43140-386 Other Utilities $21.37 7098 CENTERVILLED - SERV THRU 2-7-23 E 602-43200-380 Utilities $62.71 7285 MAIN ST - SERV THRU 2-7-23 E 101-45202-380 Utilities $219.03 1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 2-5-23 E 602-43200-380 Utilities $38.24 1889 CENTER ST - SEWER LIFT - SERV THRU 2- 8-23 E 602-43200-380 Utilities $196.10 7300 MILL RD - SERV THRU 2-6-23 E 101-45202-380 Utilities $140.29 1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 2-7-23 E 601-49400-380 Utilities $214.08 1875 FOX RUN - PUMP - SERV THRU 2-5-23 E 101-43140-386 Other Utilities $2,551.98 STREET LIGHTS - SERV THRU 2-7-23 E 101-43140-386 Other Utilities $25.79 1601 LAMOTTE DR - SERV THRU 2-5-23 E 101-43140-386 Other Utilities $21.23 1745 MAIN ST - SERV THRU 2-7-23 E 101-43140-386 Other Utilities $409.48 1682 MAIN ST - SERV THRU 2-7-23 E 101-45202-380 Utilities $583.66 6970 LAMOTTE DR - SERV THRU 2-5-23 E 601-49400-380 Utilities $1,245.43 1880 MAIN ST- SERV THRU 2-7-23 E 101-42280-380 Utilities $620.57 1880 MAIN ST - CITY HALL & FIRE STATION - SERV THRU 2-7-23 Total $6,349.96 35740 02/22/23 HITCH - IT, INC. E 101-43000-404 Repairs/Maint Machinery/ $120.00 4679 REPAIR TO PLOW (HYDRAULIC LEAK) Total $120.00 35741 02/22/23 WARGO NATURE CENTER E 101-45201-370 Park Programs/Skate Nigh $300.00 485 FAT TIRE BIKES (2-10-23 SKATE NIGHT) Total $300.00 10100 MIDWESTONE BANK $119,628.60 Fund Summary 10100 MIDWESTONE BANK 101 General Fund $102,827.97 601 Water Fund $9,935.44 602 Sewer Fund $6,825.18 603 Storm Water Fund $40.01 $119,628.60 VOIDED CKS# 35715 & 35721 CENTENNIAL LAKES POLICE DEPT Check Register - POLICE Page: 1 Check Issue Dates: 2/10/2023 - 2/16/2023 Feb 16, 2023 10:51AM Report Criteria: Report type: Summary Check Number Check Issue Date Payee Amount 14655 02/16/2023 Amazon Capital Services 187.08 14656 02/16/2023 CMI, INC. 104.00 14657 02/16/2023 IMAGE PRINTING & GRAPHICS, INC 58.82 14658 02/16/2023 Metro Sales, Inc. 46.59 14659 02/16/2023 OFFICE OF MN IT SERVICES 44.60 2023011 02/16/2023 DEARBORN NATIONAL 1,553.86 2023012 02/16/2023 DELTA DENTAL 965.98 2023013 02/16/2023 HEALTH PARTNERS 11,342.04 2023014 02/16/2023 MN DEPT OF REVENUE 27.00 2023015 02/16/2023 OPTUM FINANCIAL, INC. 26.25 Grand Totals: 14,356.22 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPT Check Register - POLICE Page: 1 Check Issue Dates: 2/3/2023 - 2/9/2023 Feb 09, 2023 10:57AM Report Criteria: Report type: Summary Check Number Check Issue Date Payee Amount 14644 02/09/2023 ASPEN MILLS, INC 657.16 14645 02/09/2023 CENTENNIAL UTILITIES 1,705.53 14646 02/09/2023 CENTURY LINK 124.26 14647 02/09/2023 COVERALL NORTH AMERICA, INC 820.00 14648 02/09/2023 Faul Psychological PLLC 650.00 14649 02/09/2023 GEORGE'S INC 405.00 14650 02/09/2023 Language Line Services 5.15 14651 02/09/2023 Metro-INET 7,157.00 14652 02/09/2023 QUILL LLC 244.60 14653 02/09/2023 Sirchie Acquisition Company LLC 93.08 14654 02/09/2023 TRANSUNION RISK & ALTERNATIVE 75.00 2023010 02/09/2023 WEX BANK 3,240.70 Grand Totals: 15,177.48 Payroll Checks #14642-14643 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPT Invoice Register - PD Council Report Input Dates: 2/10/2023 - 2/16/2023 Page: 1 Feb 16, 2023 10:26AM Name Invoice Description Invoice Date Total Cost Amazon Capital Services (112) Amazon Capital Ser 13QV-6XQD- Disposable Razors - qty 100, 12 pack Heavy Duty EMT Fabric 02/16/2023 34.62 Amazon Capital Ser 13QV-6XQD- 3 Ring Binders - pack of 4 02/16/2023 18.47 Amazon Capital Ser 1GNP-6QW7 Case of 1000 Black Disposable Nitrile Gloves 02/16/2023 133.99 Total Amazon Capital Services (112): 187.08 CMI, INC. (165) CMI, INC. 8055450 MOUTHPIECES, VALVED - qty 200 02/16/2023 104.00 Total CMI, INC. (165): 104.00 DEARBORN NATIONAL (177) DEARBORN NATIO 02 16 23 March Life/Disability Premiums 02/16/2023 1,181.59 DEARBORN NATIO 02 16 23 March Volunteer Life Prem 02/16/2023 361.57 DEARBORN NATIO 02 16 23 March Cobra Life Prem 02/16/2023 10.70 Total DEARBORN NATIONAL (177): 1,553.86 DELTA DENTAL (180) DELTA DENTAL CNS0001157 Feb Dental Insurance Premiums 02/16/2023 965.98 Total DELTA DENTAL (180): 965.98 HEALTH PARTNERS (220) HEALTH PARTNER 8784957005 March Health Insurance Prem 02/16/2023 11,342.04 Total HEALTH PARTNERS (220): 11,342.04 IMAGE PRINTING & GRAPHICS, INC (229) IMAGE PRINTING 163442 500 Business Cards CH 02/16/2023 58.82 Total IMAGE PRINTING & GRAPHICS, INC (229): 58.82 Metro Sales, Inc. (280) Metro Sales, Inc. INV2216318 Jan Copier Contract 02/16/2023 46.59 Total Metro Sales, Inc. (280): 46.59 MN DEPT OF REVENUE (294) MN DEPT OF REVE 021623 Sales & Use Tax 2022 02/16/2023 27.00 Total MN DEPT OF REVENUE (294): 27.00 OFFICE OF MN IT SERVICES (309) OFFICE OF MN IT DV23010416 Jan WAN Services 02/16/2023 44.60 Total OFFICE OF MN IT SERVICES (309): 44.60 OPTUM FINANCIAL, INC. (313) OPTUM FINANCIAL 1400775 Dec Service Fee 02/16/2023 26.25 Total OPTUM FINANCIAL, INC. (313): 26.25 CENTENNIAL LAKES POLICE DEPT Invoice Register - PD Council Report Page: 2 Input Dates: 2/10/2023 - 2/16/2023 Feb 16, 2023 10:26AM Name Invoice Description Invoice Date Total Cost Grand Totals: 14,356.22 Report GL Period Summary Vendor number hash: Vendor number hash - split: Total number of invoices: Total number of transactions: CENTENNIAL LAKES POLICE DEPT Invoice Register - PD Council Report Page: 1 Input Dates: 2/3/2023 - 2/9/2023 Feb 09, 2023 10:49AM Name Invoice Description Invoice Date Total Cost ASPEN MILLS, INC (124) ASPEN MILLS, INC 308340 Patrol jacket w/ patches sewn on, cargo pants, under vest shir 02/09/2023 Total ASPEN MILLS, INC (124): CENTENNIAL UTILITIES (150) CENTENNIAL UTILI 02 09 23 Jan Gas, Water 02/09/2023 CENTENNIAL UTILI 02 09 23 Jan Irrigation 02/09/2023 Total CENTENNIAL UTILITIES (150): CENTURY LINK (152) CENTURY LINK 02 09 23 Feb Communications 02/09/2023 Total CENTURY LINK (152): COVERALL NORTH AMERICA, INC (172) COVERALL NORTH 1590025180 Feb Cleaning Service Total COVERALL NORTH AMERICA, INC (172): Faul Psychological PLLC (403) Faul Psychological 1408 Pre -Employment Medical Testing CH Total Faul Psychological PLLC (403): GEORGE'S INC (210) GEORGE'S INC 2141 '22 Explorer Oil & Filter Change GEORGE'S INC 2142 '20 Explorer Battery GEORGE'S INC 2143 '16 Explorer #216 Oil & Filter change GEORGE'S INC 2144 '16 Taurus Oil & Filter Change Total GEORGE'S INC (210): Language Line Services (421) Language Line Sery 10732918 Over -the -phone interpretation Total Language Line Services (421): Metro -I NET (419) Metro-INET 1059 Feb Phone & IT Services Total Metro-INET (419): QUILL LLC (338) QUILL LLC 30317857 Hp Toner, 3-ring binders & dividers QUILL LLC 30330946 Mouse traps QUILL LLC 30333360 Annual membership renewal Total QUILL LLC (338): Sirchie Acquisition Company LLC (350) Sirchie Acquisition C 0576338-IN Nark 11 Test Kits 02/09/2023 02/09/2023 02/09/2023 02/09/2023 02/09/2023 02/09/2023 02/09/2023 657.16 657.16 1,695.53 10.00 1,705.53 124.26 124.26 820.00 820.00 650.00 650.00 40.00 285.00 40.00 40.00 405.00 5.15 02/09/2023 7,157.00 7,157.00 02/09/2023 160.45 02/09/2023 14.16 02/09/2023 69.99 244.60 02/09/2023 93.08 CENTENNIAL LAKES POLICE DEPT Invoice Register - PD Council Report Page: 2 Input Dates: 2/3/2023 - 2/9/2023 Feb 09, 2023 10:49AM Name Invoice Description Invoice Date Total Cost Total Sirchie Acquisition Company LLC (350): 93.08 TRANSUNION RISK & ALTERNATIVE (380) TRANSUNION RIS 21-202301-1 Jan Investigative Expenses 02/09/2023 75.00 Total TRANSUNION RISK & ALTERNATIVE (380): 75.00 WEX BANK (397) WEX BANK 87106353 Jan Fuel 02/09/2023 3,240.70 Total WEX BANK (397): 3,240.70 Grand Totals: 15,177.48 Report GL Period Summary Vendor number hash: 0 Vendor number hash - split: 0 Total number of invoices: 0 Total number of transactions: 0 CENTENNIAL FIRE DISTRICT Check Register - FIRE Page: 1 Check Issue Dates: 1/25/2023 - 2/14/2023 Feb 09, 2023 10:59AM Report Criteria: Report type: Summary Check Number Input Date Check Issue Date 9438 02/09/2023 9439 02/09/2023 9440 02/09/2023 9441 02/09/2023 9442 02/09/2023 9443 02/09/2023 9444 02/09/2023 9445 02/09/2023 9446 02/09/2023 9447 02/09/2023 Grand Totals: M = Manual Check, V = Void Check Payee 02/14/2023 ALEX Al R APPARATUS, I NC 02/14/2023 ALL SAFE GLOBAL 02/14/2023 EAGLE GARAGE DOOR CO. 02/14/2023 MACQUEEN EMERGENCY 02/14/2023 Metro-INET 02/14/2023 PERFORMANCE PLUS LLC 02/14/2023 SPRING LAKE PARK FIRE DEPT,INC 02/14/2023 VERIZON WIRELESS 02/14/2023 WEX BANK 02/14/2023 AARON OLSON Amount 259.36 162.02 1,609.00 1,865.00 2,162.00 847.00 68,578.50 261.88 1,008.30 AS nn 7R RaR nR CENTENNIAL FIRE DISTRICT Invoice Register - Reportfor COUNCIL Input Dates: 1/25/2023 - 2/14/2023 Page: 1 Feb 09, 2023 10:41AM Name Invoice Description Invoice Date Total Cost 10290 ALEX AIR APPARATUS, INC ALEX AIR APPARA INV-47214 Sensit CAL Gas Cylinder. 5% methane 02/14/2023 259.36 Total 10290 ALEX Al R APPARATUS, I NC: 259.36 10293 ALL SAFE GLOBAL ALL SAFE GLOBAL 203475 Station #3 Annual Inspection: Dry Chem. Fire Extinguisher Cer 02/14/2023 88.06 ALL SAFE GLOBAL 203479 Station #1 Annual Inspection: Dry Chem. Extinguisher Cert. (qt 02/14/2023 73.96 Total 10293 ALL SAFE GLOBAL: 162.02 50005 EAGLE GARAGE DOOR CO. EAGLE GARAGE D 8511 Garage door springs replaced (door #2) 12/15/22 service 02/14/2023 1,609.00 Total 50005 EAGLE GARAGE DOOR CO.: 1.609.00 130019 MACQUEEN EMERGENCY MACQUEEN EMER P11199 Scuba Flow Tests (26), Facepiece Flow test (2) 02/14/2023 1,865.00 Total 130019 MACQUEEN EMERGENCY: 1,865.00 130455 Metro-INET Metro-INET 1057 FEBRUARY - Phone & IT Services 02/14/2023 2,162.00 Total 130455 Metro-INET: 2,162.00 160130 PERFORMANCE PLUS LLC PERFORMANCE P 123279 Preplacement Med/Drug: Brandon Hill (Station 3) 02/14/2023 386.00 PERFORMANCE P 123285 Chest X-ray: Justin Willenbring 02/14/2023 75.00 PERFORMANCE P 123288 Preplacement Med/Drug: Daniel Berg 02/14/2023 386.00 Total 160130 PERFORMANCE PLUS LLC: 847.00 190700 SPRING LAKE PARK FIRE DEPT,INC SPRING LAKE PAR CFD 4Q 202 4th Quarter - CFD Full -Time pay/benefits 02/14/2023 44,116.00 SPRING LAKE PAR CFD 4Q 202 4th Quarter - SBM Admin. Fee 02/14/2023 24,462.50 Total 190700 SPRING LAKE PARK FIRE DEPT,INC: 68,578.50 220200 VERIZON WIRELESS VERIZON WIRELE 9925431987 12/16 - 01/12 Mobile Broadband & Monthly Phone 02/14/2023 261.88 Total 220200 VERIZON WIRELESS: 261.88 230325 WEX BANK WEX BANK 87031536 JANUARY - Fuel 02/14/2023 1,008.30 Total 230325 WEX BANK: 1,008.30 9999997 AARON OLSON AARON OLSON 02 14 2023 Car Seat Installation Class 02/14/2023 95.00 Total 9999997 AARON OLSON: 95.00 CENTENNIAL FIRE DISTRICT Invoice Register - Reportfor COUNCIL Page: 2 Input Dates: 1/25/2023 - 2/14/2023 Feb 09, 2023 10:41AM Name Invoice Description Invoice Date Total Cost Grand Totals: 76,848.06 Report GL Period Summary Vendor number hash: Vendor number hash - split: Total number of invoices: Total number of transactions CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION C�rjnteryi(fe Establisfied1,957 Agenda Item # Department: Requested Council Meeting Date: VIII.1 Administration February 22, 2023 TITLE OF ISSUE: Appointment of City Council Member BACKGROUND AND SUPPLEMENTAL INFORMATION: If the City Council is ready to move forward with the appointment of a candidate to fill the vacant seat on the City Council, staff suggests making said appointment effective February 23, 2023, with a formal "swearing in" taking place at the March 8, 2023 City Council meeting. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to appoint to Fill the vacant seat on the City Council, effective February 23, 2023, until such time as a special election is held to permanently fill the seat. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: A e Nay 0 Love Koski Other (specify) Vacant King Mosher Administration Department Use: Refer to: Consent Tabled Until: Regular Other: CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION C�rjnteryi(fe Establisfied1,957 Agenda Item # Department: Requested Council Meeting Date: IX.l Administration February 22, 2023 TITLE OF ISSUE: Extension of Joint Powers Agreement with Rice Creek Watershed District for Erosion Control Inspection BACKGROUND AND SUPPLEMENTAL INFORMATION: In 2021, the City and Rice Creek Watershed District Entered into an agreement allowing RCWD staff to act on the City's behalf, as they conduct their project site erosion control inspections. This agreement helps the city fulfill its duties under the Municipal Separate Storm Sewer System (MS4) permit at a very low cost and eliminates duplicate efforts. The first year and a half of the program have gone very well in the opinion of city and RCWD staff. Therefore, we wish to continue this relationship through the 2023 construction season. The attached, outlines some of the minor changes proposed to the agreement. COST AND SOURCE(S) OF FUNDING: Hourly costs for inspection. Most of these costs are passed through to developers. Costs are less than consultant. REQUESTED COUNCIL ACTION: Motion to approve the Extension of the Joint Powers Agreement with Rice Creek Watershed District for Erosion Control Inspection Services. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: A e Nay 0 Love Koski Other (specify) Draft amendment to the JPA Vacant King Mosher Administration Department Use: Consent Refer to: Regular Tabled Until: Other: JOINT POWERS AGREEMENT City of Centerville and Rice Creek Watershed District Coordinating Site Erosion & Sediment Control Programs and MS4 Compliance for Minimum Control Measure 4 A. PARTIES This joint powers agreement ("Agreement') is made by and between the Rice Creek Watershed District, a watershed district with purposes and powers as set forth at Minnesota Statutes Chapters 103B and 103D ("District'), and the City of Centerville, a Minnesota municipal corporation ("City"). B. PURPOSE WHEREAS the City and the District have a mutual interest in protecting soil resources and preventing pollution of surface waters; WHEREAS the City and the Districteach have the authority to regulate the disturbance of vegetative cover and soils for construction and other purposes, and exercise this authority through permitting, site monitoring and enforcement; WHEREAS the City and the District also are permittees as Small Municipal Separate Storm Sewer Systems (MS4) under the National Pollutant Discharge Elimination System (NPDES)/State Disposal System (SDS) permit program, and under that permit must develop, implement, and enforce a program to limit erosion and sediment discharge from construction sites, designated as Minimum Control Measure (MCM) 4; WHEREAS the NPDES MS4 permit allows two permittees with jurisdiction over the same area to cooperate by agreement in meeting MCM 4 requirements; WHEREAS to increase cooperation, gain cost and other efficiencies, and provide for mutual compliance with MS4 obligations, the City and the District desire to partner on erosion and sediment control program implementation. THEREFORE, in consideration of mutual promises set forth herein, and intending to be legally bound, the District and the City agree as follows: C. TERM OF AGREEMENT The term of this Agreement is from August 12, 2021 to December 31, 2022, unless terminated earlier as provided herein. D. SCOPE OF SERVICES a. DISTRICT RESPONSIBILITIES: During the construction season, the District will inspect active private construction sites within the City of which the City has informed the District under paragraph b, below. The District will provide the City copies of inspections reports detailing inspection actions, site conditions, and directives communicated to site representatives. In performing inspection and oversight work under this agreement that fulfills City MCM 4 responsibilities, the District will conform its activities to the requirements of the MS4 general permit, and to the terms of the procedures and protocols it has developed pursuant to the mandate of the general permit. The activities of District representatives under this paragraph will be performed solely under the District's authority. As between the District and the City, the District will be solely responsible for the proper training and site conduct of those representatives. b. CITY RESPONSIBILITIES: The City will inform the District of sites subject to City MS4 MCM 4 permits. The City will compensate the District for providing services pursuant to this Agreement at a rate of $55/hour. c. MUTUAL RESPONSIBILITIES: Each party will conduct inspections of active public construction sites within the City subject to its own permits and provide copies of inspection reports and related communications to each other. The parties will consult in noncomp!iance matters under paragraphs a and c, and each party will use its authorities, and support the similar effort of the other party, to best secure compliance and protect water resources. d. SCOPE: The District will provide up to 150 hours of inspection and compliance services to the City under this agreement. Services that support both District and City permit enforcement will be billed to the City at half time. e. RECORDS: The District and the City, on request of the other party, will share permit compliance and enforcement documents related to sites under this Agreement, consistent with the terms of the Minnesota Data Practices Act. E. MISCELLANEOUS a. EMPLOYEES. The City and the District represent that they have the personnel and resources to fulfill their responsibilities under of this Agreement. b. INDEMNIFICATION. Neither party under this Agreement assumes responsibility for the acts or omissions of the other within the meaning of Minnesota Statutes §471.59, subdivision la. Each party will hold the other harmless, and indemnify it, against any and all damages, liabilities, and costs (including reasonable attorney fees) to the extent resulting from its own negligent act or omission in its performance of this Agreement. Nothing in this Agreement diminishes, with respect to any third party, any immunity, defense or liability limit that the City or the District may enjoy under law. c. DATA PRIVACY. The parties will comply with the Minnesota Data Practices Act in their performance of this Agreement. Each party will consult with the other party before releasing data received from the other party that may be subject to a not -public classification. d. EFFECTIVE DATE. This Agreement is effective on the date it has been signed by the authorized representative of each party. e. TERMINATION. Either the City of the District may terminate this Agreement with or without cause by giving the other party thirty days written notice. IN TESTIMONY WHEREOF the parties have executed this agreement by their duly authorized officers. K CITY OF CENJERVILLE By. . Its: / r Date: , Llkl z RICE CREEK WATERS ED DISTRICT By: Its: pl-1: C 5Jen.t Date: F ` It " ZUZ I CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # X1.5 Department: Entileering Requested Council Meeting Date: July 28, 2021 TITLE OF ISSUE: Rice Creek Watershed District Erosion Control Inspection Pilot Program ............ BACKGROUND AND SUPPLEMENTAL INFORMATION: For several years, the city has been looking at ways to reduce the duplication of efforts between RCWD and the City. Both entities are responsible for Erosion and Sediment Control (ESC) under our respective Minnesota Seperate Storm Sewer Systems (MS4) Permits. There are b Minimum Control Measures (MCMs) in the MS4 permit. This proposed pilot program would have RCWD perform the required inspections under MCM 4 for both the city and RCWD. In shout, instead of having both a city inspector and a RCWD inspector looking at silt fences on any given project, we would just have RCWD. Typically, the city's consultant handles these duties at a rate of around $I30Jhr. These costs are passed on to the developers. With this program, RCWD would bill the city $551hr. The city would then pass this cost onto the developer instead. The result is a win -win: reduced costs to our developers and increased revenues to RCWD. If. this works, we would look at other MCMs. COST AND SOURCE(S) OF FUNDING: No direct cost to the city; only pass through costs (which will be less than current costs) REQUESTED COUNCIL ACTION: Motion to authorize execution of the Joint Powers Agreement with Rice Creek Watershed District for Coordination of Erosion and Sediment Control Inspections. ................ For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: _... King ..._..__...._....._.___... Resolution Ordinance Contract Minutes Plan Map Second By:._.._ _...Koski Vote Record: Ave Na X Love Koski Other (s>ecily) Draft Agreement Lakso X King._..�.. -.... —...... X Mosher Administration Department Use: Consent Refer to. Tabled Until: Regular Other: FIRST AMENDMENT to JOINT POWERS AGREEMENT RICE CREEK WATERSHED DISTRICT and CITY of CENTERVILLE The Rice Creek Watershed District (RCWD) and the City of Centerville ("Centerville") entered into a joint powers agreement titled "Coordinating Site Erosion & Sediment Control Programs and MS4 Compliance for Minimum Control Measure 4" (JPA) on August 11, 2021. The RCWD and Centerville wish to extend the JPA, and therefore enter into this Amendment. The JPA hereby is amended as follows: 1. The parties affirm and ratify that notwithstanding Section C of the JPA, the JPA has remained in effect continuously and at all times from January 1, 2023 to the present. 2. Section C is amended to extend the JPA term from December 31, 2022 to February 28, 2024. 3. In paragraph D(b), the rate of compensation is amended to $60 per hour for all services provided on or after January 1, 2023. 4. The first sentence of paragraph D(d) is amended to state: "The District will provide up to 300 hours of inspection and compliance services to the City under this agreement." 5. All other terms of the JPA remain in full force and effect. Wherefore, this Amendment is duly executed on the last date written below. CITY of CENTERVILLE Date: D. Love, Mayor RICE CREEK WATERSHED DISTRICT Date: Michael Bradley, President , C e teryC(e Estadfisfted I857 Administrator's Report February 22, 2023 ADMINISTRATION Website Redesign & Mobile App Ctentervifk The city's mobile app has launched. Look for it in your Google Play Store and Apple Store links. VOLUNTEER OPPORTUNITIES Open Board Positions Please call city hall at 651-429-3232 with any questions you may have regarding the following openings. If you are interested in applying scan the QR Code to the right or visit the City's web site for an application under News and Announcements. • City Council — Open Seat o Meets twice a month on the second and fourth Wednesdays at 6:30 p.m., in chambersi u Parks & Recreation Committee — Open Seat o Meets monthly on the first Wednesday of the month at 6:30 p.m., in chambers Planning & Zoning Commission — Open Seat o Meets monthly on the first Tuesday of the month at 6:30 p.m., in chambers PARKS AND RECREATION Second Annual Skate/Sled Night The Committee held their second Skate/Sled Night on Friday, February 10, 2023. Approximately 70+ people participated and a good time was had by all. A big Thank You to Wargo Nature Center for providing the snowshoes, kick -sleds and fat tire bikes for the event. The Committee provided free popcorn, s'mores, a bonfire, hot cocoa and prizes for lucky individuals. Thank you all for attending. Statewide Health Improvement Partnership (SHIP) Grants The Committee authorized staff to submit for two (2) SHIP grants for drinking fountain installations in Laurie LaMotte and Acorn Creek Parks and the installation of a bike "Fix -It" station within Laurie LaMotte Park. Upon submission, award notification would be received by April 1, 2023 if successful. &A&W k Music in the Park Pre -Planning music Committee Member Brian Peterson is diligently working to secure i4cw PA R K performers/bands for this years' Music in the Park Series. The performances will take place Tuesday evenings commencing June 13- 27, July I 1-25 & August 8-15, 2023 at 6:30pm-8pm at Hidden Spring Park. Picnic tables will be on site for first -come, first served use. Check out the Facebook page at: www.facebook.com/CentervilleMusichiThePark or the QR Code to the right for current information. Main Street Market Main Street Market 2023 Rules & Regulations along with the 2023 Vendor Registrations were emailed to last years' vendors, this week, providing them with a one -week advance registration period prior to marketing/solicitation for crafters/artisans and food truck vendors that may be new to the event. These forms will be available on the City's website shortly. We have received 5 registrations for participation in all events to date. The dates for the events are scheduled for Thursdays, 5:30pm-7:30pm, July 6, through August 10, 2023 Themed evenings will be: • July 13 — Fete des Lacs • July 20 — Ladies Night • August 3 — Kids Night • August 10 — Pet Night ❑0 0 ❑� Mark those calendars and check out the Main Street Market Facebook page at: www.facebook.com/CentervilleMainStreetMarket/ or the QR Code above for more information as planning continues. Meeting and City Hall Schedule • February 20, 2023 — City Hall Closed in observance of Presidents Day • March 1, 2023, 6:30 p.m. — Parks & Recreation Committee • March 8, 2023, 6:30 p.m. — City Council • March 14*, 2023, 6:30 p.m. — Planning & Zoning Commission (`note revised date) • March 15 15, 2023, 6:30 p.m. — Economic Development Authority PLANNING & ZONING Temporary Dwellings and Structures The Planning & Zoning Commission discussed Temporary Dwellings and Structures at their meeting on January 17, 2022. This ordinance deals with the occupancy of things like RV's and tents. The city's current ordinance does not allow occupancy of these, for any length of time. The commission is considering: For RVs • Stay up to 14 days/year/parcel w/no winter stays • No exchange of money allowed • Must have principal structure on lot • Must be parked in driveway • Self-service permit required For Tents • Limited stays • No permits necessary A public hearing will be held on March 14 at 6:30 p.m. at City Hall, or you may submit comments at infokcentervillemn.com THC Regulations Centerville, along with many cities across the state, issued a moratorium on the sale of THC products after the state legalized edibles in July of 2022, with few restrictions. Those included: • 21+ to purchase; no marketing to children 0 Max 5 mg/serving, max 50 mg/package As required by a moratorium, the city is studying the issue by talking with our law enforcement and school officials, watching what other cities are doing to see what is working and what is not, and soliciting input from the public. Some of the regulations other cities are considering include: • Behind -the -counter sales • Licensing w/background checks • Buffers around schools and daycares • No mobile or vending machine sales As always, you may submit any thoughts you have on the issue through infoLcentervillemn.com or keep an eye out for a public hearing and other opportunities to weigh in. Image Courtesy of Blue Thumb CENTERVILLE CARES Rice Creek Watershed District Mini -Grants The 2023 Mini -Grant application is now available! Download or print application at RCWD's Website . The application window is expected to open on January 1, 2023. Everyone can improve water quality through their personal behaviors, choices, and commitments. The Rice Creek Watershed District (RCWD) offers multiple opportunities and cost -share programs to enable counties, cities, and landowners to identify and implement water quality projects and reduce runoff in the watershed. The RCWD Mini -Grant Program provides eligible applicants with small grants (up to $500) to implement projects that improve water quality in the watershed. A total of $10,000 is available for this program in 2023. These grants are awarded on a first come - first serve basis to eligible and complete applications. Funding for this program is limited. Applying does not guarantee mini -grant approval. If a grant is awarded, a cover letter describing the project including the requested amount of reimbursement, copies of (paid) receipts, and photos of the completed project must be submitted with the final request for dollars. This is a reimbursement grant. The amount of the grant cannot exceed the cost of the actual project and maximum $500 limit. Applicant labor or time is not eligible for payment. Projects must be completed no later than December 1, 2023 (new timeline for 2023). Receipts dated before the grant award is made will not be accepted or reimbursed. ECONOMIC DEVELOPMENT { ° (►` �_� Quad Area Chamber Calendar ■ ➢ March 15, 2023 — Sip & Learn - Medicare — 10:30am-11:30am The Rookery Activity Center q` "°� `➢ March 15, 2023 — Lunch & Learn — Network in Action — f Lexington Lofts — 11:30am-1:OOpm �` Ago ➢ March 23, 2023 — Nosh and Networking — Carbone's Bar & Grill — 4pm-7-pm Visit the Quad Area Chamber Website for Event Locations: www.guadareachamber.org/gacc-calendar749d6a73 or utilize the QR code above to the right. Delp Shape Your Community by Completing our Online Survey '�;r'► I� 4 I � Economic Development Authority (EDA) M`��' ;' M The Downtown Redevelopment Market .—i � �'� ; ; Study is currently underway, and we are `�.�qr X seeking citizen input about redevelopment r 0. i in Centerville. Residents can share their ideas by accessing the city's website and completing a brief online survey. Click on the link below to access the website: www.centervillemn.com or utilize the QR code above to the right. CENTENNIAL LAKES POLICE DEPARTMENT Our newest police officer, Cole Henjum will be starting his pre -service training on Monday, January 3&. Cole is a graduate of St. Francis High School. Cole earned his bachelor's degree in criminal justice from St. Cloud State University, and recently served in the U.S. Army with the 101st Airborne Division at Fort Campbell, Kentucky. While in the Army, Cole was in Ranger School focusing on Tactical Combat Casualty care. We are very pleased to have Cole join our department and we are very excited to work with him in the months and years to come. Welcome to the Centennial Lakes Police Department Cole! CENTENNIAL FIRE DISTRICT Firefighting is a difficult job to begin with, but you can do your part to make it easier by clearing snow from around fire hydrants. This saves precious time for our crews, leading to better outcomes. COMMUNITY DEVELOPMENT Project Map Staff has prepared a map of all active developments to help everyone get a better picture of what's happening around our community. The number you see at the heading of each item in this section corresponds to a number on the map, which is attached to the end of this report. NvrBella SENIOR LIVING BOUTIQUE ASSISTED dfvfNG & MEMORY CARE 2025 Michaud Way (11) Norbella Senior Living The Norbella Senior Living facility erected a new sign to cap off their first-class development. The rooms are 42% full and their operation is fully staffed. (9) Block 7 Property (Downtown) The city approved a purchase agreement with a developer (Schifsky Companies) who continues to explore the viability of the site for a townhome style development. City staff recently met with Mr. Schifsky to look at ways to more efficiently engineer the site's stormwater infrastructure. (3)(4) Old Mill Estates lst and 2nd Additions The developer has finished black dirt and seed work in boulevards and around ponds. They continue to work to finalize wetland and other watershed permits. Construction of the gravel base for the trail between Old Mill Court and Laramee Lane is now complete. Concrete work will be completed in the spring to ensure the base has a chance to settle over the winter. (16) Centerville Storage The facility is now open for business. The developer has made progress to address drainage issues along the north side of the facility and will continue to work on minor clean-up items. (1) Bay View Villas (Waterworks Site) The developer's landscaping crew has finished sod work near the cul-de-sac and has just a few items from the punch list remaining. (10-14) Rehbein Commercial The sidewalk on the north side of Main Street, between 20'h Avenue and 215r Avenue will be graded and poured in the spring. Other punch list items remain. Record plans have been submitted and reviewed. (13) Kwik Trip Construction is complete with the exception of some punch list items and the sidewalk along Main Street, in the spring. The store is now open! (17,19) Rehbein Industrial Record Plans for the project have been submitted and reviewed. Once permit closure is achieved, the project can be closed out. (18) Max Storage (Fairview Street) A building permit has now been issued for construction of Building 41 of 2. The developers have decided to wait until spring to begin construction. (17) Amazon Fulfillment Center The building shell is now up, including the roof trusses and superstructure for the van loading area canopy. Site work will continue in the spring. Interior work on the building continues. Work on the 21" Avenue Floodway Impacts study is nearing completion. Results of the modeling work will be submitted to FEMA in the next week or so. The study will supply required documentation to the Federal Emergency Management Administration (FEMA), to demonstrate that the culvert placed under 21st Avenue with the Distribution Alternatives project did not affect the flood elevation in the area. Once complete, the study and resulting paperwork will clear the way for Amazon's Flood -fringe excavations. Development Inquiries • Prospective business owner looking to start an indoor playground business. • Small manufacturer of stand-up paddleboards canoes looking for 5 —10k of industrial space with limited outdoor storage for lease or purchase. PUBLIC WORKS Commercial Water Connection Fee Assistance At the last City Council meeting, the Council voted to extend the program through the end of 2023. The program offers half -priced hook-up charges for businesses hooking to city water. 20' Avenue (CSAH 54) Corridor Study The latest progress meeting for the Corridor Study was held on February 13. Stakeholders were shown concept maps, laying out potential intersection treatments, access modifications, street cross sections, speed limits, and pedestrian routes. Next, the team will be reaching out to key area land and business owners along the corridor to gain their perspectives on various alternatives. Following those meetings, the concept layouts will be adjusted and readied for a broader public input phase. The study is examining 20th Avenue from Birch Street to 80th Avenue, and the intersection of 2 1 " Ave. and Main Street, aimed at identifying improvements needed in the short and long-term to accommodate regional growth. Wellhead Protection Plan The Minnesota Department of Health held a kick-off meeting with city staff and consultants for the implementation of the city's Part-2 Wellhead Protection Plan. The group reviewed items in the documents and the timelines associated with various activities. Staff will be following up on the action items over the course of the next few months. City staff recently completed final paperwork and receive reimbursement from the Department of Health associated with a grand for sealing of a well in the downtown at no cost to the city or resident. With the completion of this grant, the city can now apply for other grants related to the Wellhead protection plan. 2022 Thin Overlay Program and City Hall Parking Lot Improvements Assessment invoices have now been mailed to all affected property owners. The invoices contain information on prepayment options, interest and an amortization schedule. If you have questions about your assessment, how to pay or other logistics of the assessment process, please reach out to city hall at 651-429- 3232. Overlay Program City staff have evaluated the roads and determined that no overlay project will be completed in 2023. 1�v ��!ro Hydrant Repairs Can you find the hydrant in the snowbank? This one was hit by a county plow truck. It's a reminder of what a tough job plowing can be. We are happy to report that the plow driver was not injured during the incident. Our public works team has assessed the situation and the water main was not damaged, so the repair can wait until spring. Of course, our county friends will be picking up the tab for the repair. Fun Facts: 1) Those candy -caned poles attached to hydrants are so that we can find them in a pile of snow 2) The poles are supposed to be pointing straight up! 3) Hydrants have a break -off flange designed to do just that "break off" when they are hit. Hydrant hit by county plow truck City Hall Parking Lot Lighting The City Council reviewed and approved plans for proposed lighting at City Hall. The work would be quoted for construction in the spring of 2023 in an effort to allow time to secure a grant through the Occupational Safety and Health Administration (OSHA). COMMUNITY ENGAGEMENT Web Site (Weekly Visitors +/-350) • City Council Vacancy Announcement • City App Launch • Mayor's Minutes • Administrator's Report • Committee Agendas/Packets Reader Board (11,000+ cars/day) • City Council & Committee Vacancy Announcement • City App Launch • Meeting Schedules • Community Events • Parks Programming Circle K (Korner Express) Sign • City Council Vacancy Announcement Social Media (529 Twitter; 709 FB Followers) (XX/XX Impressions) • 2/4/23 Council Vacancy (115/461) • 2/4/23 Council Agenda (1389*/448) *retweeted by Rep Engen Community Email List (214 email addresses) 0 Community Survey Business Email List (60 email addresses) • Community Survey Mobile App • Launched January 9, 2023 • 35 downloads as of January 18 North Metro TV Streaming, Cable TV • City Council and Committee Meetings (89 total airings in January on Centerville Channel) • Centerville's Streaming Page • 129 Views in January (on demand or live) • 16 Views on Jan 11 (CC Mtg) • 10 Views on Jan 17 (P&Z Mtg) • 7 Views on Jan 18 (EDA Mtg) • 8 Views on Jan 19 (Fire Steering Mtg) • 20 Views on Jan 25 (CC Mtg) pages AN-Ws G�IaIY NMyvv,3un,r7 Fgyeaxrn vx S¢k:,une,c • VeMle'ne/�tl .1=;i.)," AP 1dRMFR + Tlne P, [91i11wi MRrAIw 129 86 00-0326 40 60.00% ,. .«rrrnilr so-ean� n txs,o�o-n,� as i;:.,•. rnaszc Roo. .-+ catxn North Metro TV YouTube Channel • Mayor's Minutes (153 Views) 0 LRx {J cwowr : LWK �,ALIW RE Jan 1.2023-Jw3f.2023 - an — .— t .% tt aaw.vn ill • E F7 56.59% $0.00 7n.¢9t soeo �o-�+