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HomeMy WebLinkAbout2023-02-08 CC WS, Closed Exec. & Meeting - Approved Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION, CLOSED EXECUTIVE SESSION AND MEETING FEBRUARY 8, 2023 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session, Closed Executive Session & Meeting on February 8, 2023 in Council Chambers of City Hall and also live streamed by North Metro TV. WORK SESSION MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Steve King Junior Council Member Rowan Shaw (Non-Voting) ABSENT: None STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis City Attorney, Kurt Glaser II. ITEMS OF DISCUSSION 1. Council Candidate Interviews: a. 5:00 – Mr. Donald Anderson Mr. Anderson introduced himself to the Council, gave a brief review of his experience/background and answered the prescribed set of questions given to all candidates for the vacancy. 2. Discussion of Council Candidates Discussion took place regarding the candidates and allowing additional time for additional candidates. 3. Refuse and Recycling Contract Extension – Republic Services Ms. Bev Mathiasen, Municipal Services Manager - Republic Services, appeared before Council and thanked them for the additional opportunity for further extension discussions. She stated that following her previous appearance before Council, Republic Services and fine-tuned two (2) options for extension proposals. She reviewed them as presented in the Council’s packet. She stated that Republic Services is highly competitive, have reviewed the markets and requested continued partnership for the next three (3) years. City of Centerville City Council Meeting Minutes February 8, 2023 Administrator Statz reviewed the original proposal and documentation previously submitted regarding the markets for recyclables and recent contract agreements with local communities. He stated that most residents have the 64 gallon trash/garbage container. Ms. Mathiasen stated that Republic Services offers additional recycling containers for no fee as they would like to see as much recycling diverted from the landfill as possible. She explained that if residents desired for an additional container, they could contact Republic Services directly. She stated that if residents recycle more, the benefits would be the ability to decrease their garbage/trash container size and recycling is not taxable as garbage services are. She also stated that any time Council had a question to please contact her. Mayor Love thanked Ms. Mathiasen for Republic Services’ partnership over the past five (5) years. Consensus of the Council was to extend the existing contract for three (3) years rather than going out for Requests for Proposals due to the presented revised proposals being fiscally responsible. 4. Park Dedication Fee Appeal – Curtis Ventures, LLC Administrator Statz gave a brief overview of the request for refund of Park Dedication fees paid by Curtis Ventures, LLC on 2070 Main Street. Mr. Mark Thieroff, Esq. appeared before Council on behalf of Curtis Ventures, LLC and stated that he and City Attorney Glaser have differing opinions regarding who is responsible for providing the City with dedication of land for park purposes or to accept a cash payment in lieu of dedication. He stated that State Statute 462.358 requires the subdivision “Applicant” to provide this and not a buyer. Attorney Glaser briefly reviewed the memorandum addressing the item in Council’s packet and stated that in the 1980’s the property was subdivided and the “Applicant” did not pay until a building permit was issued which is allowed by law and has been the City’s practice with many developments. He stated that the parcel was undeveloped at that time. He stated that state law encourages cities to impose Park Dedication fees subdividing the property but cities are free to set their own standards for imposing and collecting the fees. He also stated that traditionally the city allowed the part subdividing property to either transfer that fee to other parties or wait until the time of issuance of a building permit for collection. He reported that the city was appropriate to impose the fee of $5,850.75 = $2,175/acre. Discussion ensued regarding general practices of the city regarding the item, an argument of no building being constructed on the lot, other areas where fees are charged on the building permit rather than at the time of subdivision, due diligence of the buyer at time of purchase, the possibility of recouping the fee from the previous land owner, Curtis Venture, LLC’s purchase was not from the subdivider, but rather the owner, discussion of the fee differences over time from $750 to $2,175/acre, negotiation of something less than $5,850.75, etc. Council thanked Mr. Lucas Wiborg, Curtis Ventures, LLC and Mr. Thieroff for their appearance. Page 2 of 8 Approved City of Centerville City Council Meeting Minutes February 8, 2023 III. ADJOURNMENT Mayor Love closed the Work Session at 6:10 p.m. CLOSED EXECUTIVE SESSION The purpose of the closed session is to determine the asking price and to develop or consider offers or counteroffers for the purchase or sale of real or personal property for real property to be sold by the government entity; namely the city-owned parcels, collectively known as 1737 Main Street. The Closed Session is authorized by Minn. Stat. §13D.05, subd. 3(c). I. CALL TO ORDER 1. Roll Call I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:10 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Steve King Junior Council Member Rowan Shaw (Non-Voting) ABSENT: Junior Council Member Rowan Shaw (Non-Voting) STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis City Attorney, Kurt Glaser II. ITEMS OF DISCUSSION 1. 1737 Main Street Purchase Agreement Proposal III. ADJOURNMENT Mayor Love adjourned the Closed Executive Session at 6:29 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call Page 3 of 8 Approved City of Centerville City Council Meeting Minutes February 8, 2023 I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Steve King Junior Council Member Rowan Shaw (Non-Voting) ABSENT: None STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis City Attorney, Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz requested that Guys and Dolls be added under Appearances/Presentation, Item #2. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Agenda as Presented. All in favor. Motion carried. IV. APPEARANCES/PRESENTATIONS 1. State Representative Elliot Engen – District 36A State Representative Engen addressed Council and stated that Centerville has pride in their community. He provided Council with a brief overview of upcoming items, such as the large surplus, bonding, upcoming road projects and provided his contact information for Council and citizens if they had any questions or concerns. Discussion ensued regarding State Aid, Local Government Aid, Small Cities Assistance Program, school funding, Rep. Engen’s desire to assist individuals/voters and finds his work to be a privilege, electric vehicles in colder climates with little thoughtfulness to charging stations, and his follow-up and reporting back to Council in the future. The Council thanked Rep. Engen for his attendance of the meeting. 2. Guys and Dolls Page 4 of 8 City of Centerville City Council Meeting Minutes February 8, 2023 Mr. Mike Brass, Broker-Titus Commercial Real Estate, introduced owners/stylists Ms. Stacy Fraley and Ms. Angela Marshall. Ms. Fraley stated that the salon is currently located in Hugo and that they are interested in a site in Centerville to construct a new building. She also stated that they are looking for additional space then what they currently rent. Mr. Fraley stated that they are considering constructing a building on 1737 Main Street which would include additional space for future needs (3,000 sq. ft. building), would be looking for investors following securing the property and determining whether financing, etc. would be a good fit for them. Discussion ensued regarding possible rental space, possibility of constructing of a larger building, apartments on a second level, building designs/architectural design requirements, etc. The Council thanked Mr. & Mrs. Fraley and Ms. Marshall for their attendance and opportunity to work with them in the future. V. PUBLIC HEARINGS 1. None VI. APPROVAL OF THE MINUTES 1. December 14, 2022 Work Session & City Council Meeting Minutes (Tabled from Previous Meeting) Motion by Council Member Koski, seconded by Council Member King to approve the December 14, 2022 Work Session & City Council Meeting Minutes as Presented. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through February 8, 2023 (Check #35684-35711), & (2019E- 2024E) 2. Centennial Lake Police Department Claims through February 2, 2023 (Check #14628- 14640), & Payroll (Check #14626-14627) 3. Centennial Fire District Claims - None 4. Anoka Conservation District – Animated River Video 5. City Hall Security Camera System 6. Park Use Permits a. Centerville Elem. Medallion Hunt (Feb 6-10) b. ISD 12 Community Ed Summer Program Mayor Love provided an opportunity for members to pull items for additional discussion. Motion by Council Member Mosher, seconded by Council Member King to Approve of the Consent Agenda as Presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Vacant Council Seat Appointment Page 5 of 8 City of Centerville City Council Meeting Minutes February 8, 2023 Mayor Love stated that an additional candidate, Mr. Anderson, was interviewed during the Work Session and spoke of Council’s desire to provide ample opportunity for those that wanted to apply to apply. Motion by Council Member Mosher, seconded by Council Member King to Table the Vacant Council Seat Appointment to their next meeting of February 22, 2023. All in favor. Motion carried. 2. Res. #23-0XX – Adopting Special Assessments on 2022 Thin Mill & Overlay Project Administrator Statz stated one (1) resident appeared before the Council at their last meeting and had concerns that her notification was incorrect. It was felt that at that time, ensuring accuracy was priority and allowing staff additional time to review was appropriate. to complete additional research to determine whether it was correct that last meeting was assessment hearing and one individuals came forward and thought assessment was for $600 ours was $650 and verified $650 and was tabled last time to ensure accuracy. Once adopt and when pay and interest one detail lower interest rate discussed previous all documentation left as before you three years 5% language with documents. Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Res. #23-009 – Special Assessments on 2022 Thin Mill & Overlay Program as presented. All in favor. Motion carried. IX. NEW BUSINESS 1. Park Dedication Fee Appeal – Curtis Ventures, LLC Administrator Statz stated that the item was discussed at the work session prior to the meeting. Administrator Statz stated that Mr. Lucas Wiborg, Curtis Ventures, LLC requested a refund of $5,850.75 = $2,175/acre that was paid by Welsch Construction, LLC (contractor-building permit issuance) for Park Dedication fees. He stated that Mr. Wiborg requested the refund shortly following the issuance of the building permit for 2050 Main Street which included improvements to 2070 Main Street and fees had never been paid for that lot but 2050 Main Street previously paid a $750 Park Dedication fee in the 1980s. Administrator Statz stated that he City has the ability to negotiate the fee is Council chose. Discussion ensued regarding disclosure prior to purchase, the amount to negotiate and being fair and impartial, rights of the city, city code and modifications over time, City Attorney Glaser’s opinion and a fee of $2,000 as a good faith negotiated fee. Motion by Council Member Koski, seconded by Council Member Mosher to charge $2,000 for Park Dedication fees rather than what was assessed on building permit ($5,850.75) and provide a refund accordingly. All in favor. Motion carried. Page 6 of 8 City of Centerville City Council Meeting Minutes February 8, 2023 X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report – Administrator Statz stated that he and Mr. Brass have had numerous conversations along with having conversations with individuals that are interested in developing in Centerville. He stated that the Planning & Zoning Commission met the evening prior and discussed holding a Public Hearing regarding RVs and tents for limited occupancy for a limited amount of time along with no parking areas and possible snow emergency regulations. He reported that the Commission held a Public Hearing regarding the Discharging of Firearms but not action has been taken on that item. He stated that the second Skate/Sled night would be taking place on Friday evening and with the difficulties of making ice due to weather conditions it was likely that skating would not be a part of the festivities. He reported that the Planning & Zoning Commission and the Parks and Recreation Committee had vacant seat and if anyone was interested to contact City Hall. Assistant City Administrator Lewis reported that LOCi would be providing a final report in May to the EDA/City Council. She also reported that a survey would be ready for individuals to complete on the web site and App. She explained that LOCi had been contracted to complete a Downtown Study for the city by the EDA. Mayor Love requested that the date for Council’s retreat should be set at the next meeting and Administrator Statz stated that it was felt that the LOCi study should be a part of that retreat for discussion purposes. City Attorney Glaser stated that the courts are now open with all services being back to normal and if a citizen desired for their hearings via Zoom that could be accommodated. Junior Council Member Shaw reported that the second semester had started and that there was a recent band concert at Andover High School which went well. . 2. Council Reports a. Vacant  Parks & Recreation – No update  Anoka County Fire Protection Council – No update b. Koski – Council Member Koski stated that he liked the Administrator’s Report and felt that the updates were very helpful. He stated that public safety costs have increased significantly with recruitment for both Police and Firefighters being difficult.  Planning & Zoning Commission – Council Member Koski stated that the Commission met last evening and Administrator Statz provided the review well.  Fire Steering Committee – Council Member Koski stated that the next meeting was scheduled for April 20, 2023. c. King -  Economic Development Authority – Council Member King stated that the EDA would be meeting on February 15, 2023.  Fire Steering Committee – Council Member King stated that the next meeting was scheduled for April 20, 2023. Page 7 of 8 City of Centerville City Council Meeting Minutes February 8, 2023  Parks & Recreation Committee – Council Member King stated that the Committee address regular business types of items.  Fire Protection Council – Council Member King provided an update stating that decisions had been made regarding the communications software “FirstDue”. That he had concern regarding voting structure and appointments to the Council. th d. Mosher – Council Member Mosher stated that the 40 Annual Lions Fishing Contest had been cancelled due to safety of participants and the condition of ice on the lake.  Economic Development Authority – Council Member Mosher stated that the EDA would be meeting on February 15, 2023.  Police Governing Board – Council Member Mosher sworn in two new officers Ashley and Danielle brings them to 10 patrol officers and total 15 or 16. Administrator Statz stated that a lot of departures are being experienced from leaving to work with other family members to obtaining a job that pays more or a community that is busier. There was concern for exit interviews being outsourced to obtain critical information as to why officers are leaving the department. e. Love – Mayor Love wished Administrator Statz a Happy Birthday Statz and pointed out the Centerville CARES and Anoka County Transit portions of the City Administrator’s Report. Mayor Love stated that earlier in the work session, Republic Services stated that they would provide an additional recycling container for those that wished to have one for no additional fee and to contact them to arrange for this option. He reviewed for Council and the audience upcoming Centennial Community Education programming and stated that if individuals were interested they should visit their website or contact them.  North Metro Telecommunications Commission – Mayor Love stated that the next meeting was scheduled for February 15, 2023.  Police Governing Board – Mayor Love stated that one of the new officers was married to a previous officer. He reported that the department received funds from FBI or Homeland Security and a donation of a $1,000 from Kwik Trip along with a COPS grant He also reported that the Board approved Chief Mork’s contract which included a 2.5% increase along with a 5% cola increase.  Other Mayoral Reports - Mayor Love gave no other reports. XI. ADJOURNMENT Motion by Council Member King, seconded by Council Member Mosher to Adjourn the Regularly Scheduled Council Meeting at 7:33 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 8 of 8