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2023-05-03 P & R Packet
C�_'eterviffe CITY OF CENTERVILLE Estaftished IX57 PARKS & RECREATION PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, May 3, 2023 6:30 p.m. Live stream at: https:Hnorthmetrotv.com/centerville-stream/ MEETING I. II. IV. V. VI. VII. CALL TO ORDER 1. Roll Call APPROVAL OF AGENDA 1. Call for Changes to the Agenda AWARDS/PRESENTATIONS/APPEARANCES 1. Mr. Jon Gilbertson — MN/WI Playground PUBLIC HEARINGS 1. None COMMITTEE BUSINESS (UNFINISHED) 1. 2023 Volunteer Appreciation a. Hors d'oeuvre b. Location C. Date & Time d. Appreciation Items 2. Purchase of Replacement Audio Equipment (Mixer, Speakers, Etc.) COMMITTEE BUSINESS (NEW) 1. Acceptance of Jessica Kubat Resignation 2. Electronic Vehicle (EV) Charging Stations 3. Removal of Willow Tree — Trailside Park 4. Centerville Lions Parks & Recreation Committee Donation APPROVAL OF MINUTES 1. None VIII. ANNOUNCEMENTS/UPDATES 1. Staff Updates 2. Committee Member Update a. 2023 Annual Park Cleanup — (Recap) b. Music in the Park Contracts — (B. Peterson —All Bands Have Rec'vd) 2. Council Liaison Update IX. ADJOURNMENT INFORMATION REMINDERS ➢ Planning & Zoning Commission — Tuesday, May 2, 2023 (Variance Request, Amazon — Signage) ➢ City Council Meeting — Wednesday, May 10, 2023 ➢ Economic Development Authority — Wednesday, May 17, 2023 ➢ Parks & Recreation Committee — Wednesday, June 7, 2023 (Alternate - Council Liaison Mosher in Attendance) CITY OF CENTERVILLE REQUEST Cle FOR COMMITTEE ACTION terviffe Estabhshed 1857 PARKS & RECREATION Agenda Item # Department: Requested Meeting Date: III.1 Parks & Recreation May 3, 2023 TITLE OF ISSUE: MNWI Playground Equipment BACKGROUND AND SUPPLEMENTAL INFORMATION: Mr. Jon Gilbertson is a representative from MNWI Playground Equipment. He will speak of available park equipment, grants and make some suggestions that the Committee may want to consider. Please welcome him. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion only. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: 7=1 Regular Other: Teresa Bender From: Jon Gilbertson <JonG@mnwiplay.com> Sent: Friday, April 21, 2023 11:53 AM To: Teresa Bender Subject: Minnesota Wisconsin Playground Caution: This email originated outside our organization; please use caution. Teresa, Hit was a pleasure to speak with you this morning. Here is my email and other contact information for your reference. My cell phone is always on and I don't mind getting emails calls or texts after hours or on the weekends. I look forward to meeting you all on May 3rd and speaking with you again on Monday. Have a great weekend. Sincerely, Jon Gilbertson Jon Gilbertson Minnesota Wisconsin Playground 763-546-7787 1 800-622-5425 Cell: 952-855-3300 Fax: 763-546-5050 www.mnwiplay.com Check out MNWIP's Sizzle Reel f Yom Tuhe�� 1 Teresa Bender From: Minnesota Wisconsin Playground <hannah@mnwiplay.com> Sent: Wednesday, April 26, 2023 2:03 PM To: Teresa Bender Subject: Save the Date! Caution: This email originated outside our organization; please use caution. Join us for a Lunch and Learn- CEU Elligible! Save the Date for a Lunch and Learn with Ron Blake! Inclusive Play Matters: Innovating Outdoor Play Destinations for People of All Ages and Abilities <https://mcusercontent.com/e2095d2af6d5c53937le4da89/images/d78edfd4-2a93-6793-c627-9ef7c4lO5d58.png> Thursday, July 13th at Noon Lunch Provided City of Champlin Hosting Final Location TBD <https://mcusercontent.com/e2095d2af6d5c53937le4da89/images/efcffla7-636b-73d2-6451-44ae0f54e44a. png> CEUs for a total of 1.5 Professional Development Hours / 0.15 IACET / 1.5 AIA HSW LU / 1.5 LA CES HSW PDH. SESSION DESCRIPTION Be inspired to innovate high quality outdoor play experiences for people of all ages and abilities by aligning evidence - based design best practices to inclusive play destinations to encourage active, independent, and meaningful play for all. Both a physical and social event, inclusive play is not solely about physically accessing an environment, but what experiences happen once an individual gets there. Learn inclusive design principles that go beyond minimum accessibility and intentionally address the needs of the whole child. Learning Objectives: * Describe the difference between accessible design, universal design, and inclusive playground design. * Identify five design features or considerations that address the physical, social -emotional, sensory, cognitive, and communication needs of the whole child * List the 7 Principles of Inclusive Playground Design and at least three ways that these best practices intentionally create outdoor environments where physical and social inclusion can occur * Summarize the need, value, and importance of inclusive, multigenerational play environments to effectively advocate and fund community lead initiatives Keep an eye out for more information! <https://mcusercontent.com/e2095d2af6d5c53937le4da89/images/8ddel857-eb42-45c2-d335-bf9409675c47.jpg> For More Information Visit: mnwiplay.com <https://mnwiplay.us2.list- manage.com/track/click?u=e2095d2af6d5c53937le4da89&id=ae79e645df&e=dce42269bc> Email: info@mnwiplay.com <mailto:info@mnwiplay.com?subject=Newsletter%20Question%2FResponse> Follow or Subscribe Using Our Social Media Links Below <https://mcusercontent.com/e2095d2af6d5c53937le4da89/i mages/59d99dc5-7472-8ec0-61fa-Oc4f9db4dOb3.png> <https://mnwiplay.us2.list-manage.com/track/cl ick?u=e2095d2af6d5c53937le4da89&id=ff76f76373&e=dce42269bc> <https://mnwiplay.us2.list-manage.com/track/cl ick?u=e2095d2af6d5c53937le4da89&id=a5fbcOfbcc&e=dce42269bc> <https://mnwiplay.us2.list-manage.com/track/cl ick?u=e2095d2af6d5c53937le4da89&id=41f1010f0e&e=dce42269bc> <https://mnwiplay.us2.list-manage.com/track/cl ick?u=e2095d2af6d5c53937le4da89&id=3959d9f7bc&e=dce42269bc> <https://mnwiplay.us2.list-manage.com/track/click?u=e2095d2af6d5c53937le4da89&id=90elf2765a&e=dce42269bc> Copyright © 2021 Minnesota Wisconsin Playground, All rights reserved. Our mailing address is: 5101 Hwy 55, Suite 6000 Golden Valley, MN 55442 Want to change how you receive these emails? You can update your preferences <https://mnwiplay.us2.list- manage.com/track/click?u=e2095d2af6d5c53937le4da89&id=76f957fla5&e=dce42269bc> or unsubscribe from this list <https://mnwiplay.us2.list- manage.com/track/click?u=e2095d2af6d5c53937le4da89&id=Of3350b6fa&e=dce42269bc> . This email was sent to tbender@centervillemn.com <mailto:tbender@centervillemn.com> why did I get this? <https://mnwiplay.us2.list- manage.com/about?u=e2095d2af6d5c53937le4da89&id=2c34eb7ede&e=dce42269bc&c=63el64a8d2> unsubscribe from this list <https://mnwiplay.us2.list- manage.com/unsubscribe?u=e2095d2af6d5c53937le4da89&id=2c34eb7ede&e=dce42269bc&c=63el64a8d2> update subscription preferences <https://mnwiplay.us2.list- manage.com/profile?u=e2095d2af6d5c53937le4da89&id=2c34eb7ede&e=dce42269bc&c=63el64a8d2> MN WI Playground • PO Box 27328 • Minneapolis, MN 55427-0328 • USA <https://mnwiplay.us2.list- manage.com/track/open.php?u=e2095d2af6d5c53937le4da89&id=63el64a8d2&e=dce42269bc> CITY OF CENTERVILLE REQUEST Cle FOR COMMITTEE ACTION terviffe Estabhshed 1857 PARKS & RECREATION Agenda Item # Department: Requested Meeting Date: V.1 Parks & Recreation May 3, 2023 TITLE OF ISSUE: 2023 Volunteer Appreciation BACKGROUND AND SUPPLEMENTAL INFORMATION: Dates, times, location, items, Hors d'oeuvre, etc. need to be determined. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion only. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: 7=1 Regular Other: CITY OF CENTERVILLE REQUEST Cle FOR COMMITTEE ACTION terviffe Estabhshed 1857 PARKS & RECREATION Agenda Item # Department: Requested Meeting Date: V.2 Parks & Recreation May 3, 2023 TITLE OF ISSUE: Purchase of Audio Equipment (Mixer, Speakers, Etc.) BACKGROUND AND SUPPLEMENTAL INFORMATION: At Council's April 12, 2023 meeting, they approved your recommendation to expend up to $4,000 for the purchase of new audio equipment. Committee Member Peterson is completing last minute research prior to placing the orders. COST AND SOURCE(S) OF FUNDING: $4,000 REQUESTED ACTION: Update only. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: CITY OF CENTERVILLE REQUEST Cle FOR COMMITTEE ACTION terviffe Estabhshed 1857 PARKS & RECREATION Agenda Item # Department: Requested Meeting Date: V1.1 Parks & Recreation May 3, 2023 TITLE OF ISSUE: Resignation of Committee Member Jessica Kubat BACKGROUND AND SUPPLEMENTAL INFORMATION: Please find the resignation of Committee Member Jessica Kubat. Committee Member Kubat has served on the Committee since August, 2021. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: No action required. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Email Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: Teresa Bender From: Jessica Kubat <jkubat424@gmail.com> Sent: Thursday, April 20, 2023 6:48 PM To: Teresa Bender; Heidi Grahek Subject: Resignation Caution: This email originated outside our organization; please use caution. Park and Recreation committee, Due to a change in our family's committments, I'm no longer able to consistently attend the monthly Wednesday Park and Rec meetings. I think it's best for the board and the residents of Centerville, if I resign my position in hopes that someone else can fully serve the community. I wish there was a different option or way I could stay and serve. I love being a part of this board and actively participating in Centerville events. Please keep my contact information if there is any volunteer opportunities that I may be able to help. I wish everyone the best! Jess Kubat CITY OF CENTERVILLE REQUEST Cle FOR COMMITTEE ACTION terviffe Estabhshed 1857 PARKS & RECREATION Agenda Item # Department: Requested Meeting Date: VL2 Parks & Recreation May 3, 2023 TITLE OF ISSUE: Electronic Vehicle (EV) Charging Stations - Installation in Park(s)? BACKGROUND AND SUPPLEMENTAL INFORMATION: There are numerous funding opportunities associated with these stations and staff/Council is attempting to gauge your desire for installation within local park(s). COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: No action required. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley F 1 Other (specify) Emails & Associated Info. Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: Teresa Bender From: Mark Statz <MStatz@centervillemn.com> Sent: Monday, April 24, 2023 9:33 AM To: Teresa Bender Cc: D. Love Subject: FW: Charging Stations Teresa, I'm trying to remember if we ever brought the idea of having EV Charging Stations at any of our city parks to the Parks Committee. I know we talked about it at one point. If not, let's put it on an upcoming agenda. I have some info from several seminars I've attended, etc. Thanks -----Original Message ----- From: D. Love <DLove@centervillemn.com> Sent: Sunday, April 23, 2023 7:46 PM To: Mark Statz <MStatz@centervillemn.com> Subject: Charging Stations Mark - We previously discussed charging stations at City Hall and dismissed the idea as there wouldn't be anything for them to do while charging. A secondary option would be charging stations at LaMotte Park. People could charge while they are walking, riding their bike or even bringing their kids to practice. We should see if the Park and Rec committee has any interest in the idea. Stronger Together -Thank you: D. Love City of Centerville - Mayor 651-402-7753 1 Teresa Bender From: Jim Mork <JMork@clpdmn.com> Sent: Monday, January 9, 2023 1:41 PM To: Mark Statz Cc: Paul Palzer; Teresa Bender Subject: RE: EV Charging Stations Mark, I will explore those issues further with our staff and will let you know what I learn. Thanks, JM. James Mork Chief of Police Centennial Lakes Police Department 54 North Road I Circle Pines, MN 55014 763-784-2501 (Office) 1 763-784-0082 (Fax) www.clpdmn.com I imork@clpdmn.com Serving with Courage and Compassion From: Mark Statz <MStatz@centervillemn.com> Sent: Monday, January 9, 2023 1:38 PM To: Jim Mork <JMork@clpdmn.com> Cc: Paul Palzer <PPalzer@centervillemn.com>; Teresa Bender <TBender@centervillemn.com> Subject: RE: EV Charging Stations Chief, Thanks for sending this. A few things, here, that I had not thought of. I think for now, we'd ask that you have some conversations with your crew about a scenario where all of these zoning, liability and maintenance issues are worked out and we are considering the pro's and con's of allowing these facilities in our city park parking lots and/or at various businesses around town. What are the concerns that our police officers would have? Should there be hours of use restrictions? Are there certain businesses that we should not allow to have these (bars, etc.)? Are there certain parks that might be better than others to allow them at? Thanks From: Jim Mork <JMork@clpdmn.com> Sent: Monday, January 9, 2023 11:48 AM To: Teresa Bender <TBender@centervillemn.com>; Mark Statz <MStatz@centervillemn.com> 1 Cc: Paul Palzer <PPalzer@centervillemn.com> Subject: RE: EV Charging Stations Mark, I looked into this issue a little bit since the topic is rather new, and I found this article from Michigan where legal issues were explored with regard to adding EV Charging Stations. I apologize in advance as it is a little lengthy, but overall I think the article raises many interesting issues. I hope this helps.......... While increasing EV use and charging station incentives provide opportunities for commercial and business entities to offer additional services and attract additional customers, the full life cycle (i.e. pre -installation through removal and disposal) of an EV charging station project involves numerous practical and legal issues that must be considered. The most elemental of these is the project design dependent on project size. For example, the availability of parking space and the ancillary commercial use or uses (e.g. retail, restaurant, auto dealership, etc.) will influence the number and type of charging stations to be installed. Available utility, governmental, or other incentives (such as those in Consumers Energy's Michigan service territory) are also important considerations, as the amount and program requirements thereof may influence initial decisions regarding charging station selection and installation. The ownership and operation of the property and project must also be considered to determine what benefits (e.g. available environmental "credits," fees charged for use, etc.) and responsibilities (e.g. easement and land use restriction resolution, construction costs, operation, and maintenance ("O&M"), etc.) will accrue and fall to which entity. Ownership and operation could reside with a property owner, tenant, utility, charging station vendor, other third parties, or involve some combination of these entities. Working through ownership and operation issues will likely also influence which entity is ultimately responsible for obtaining any special permitting or zoning authorizations. It also allows an analysis of whether commercial entities providing charging services are allowed to provide this form of electrical service without becoming regulated by a public utilities commission. In some states, a non -utility entity selling charging services could be deemed as "re -distributing" retail electricity, which is the primary right and obligation of the local electric utility, requiring special licensing. Various regulatory circumstances may require alternative approaches or business models for offering customers the use of a charging station, such as doing so without technically selling the electrical service. Further property issues that must be addressed also include arranging, negotiating, and authorizing new utility infrastructure and easements as well as design work and actual construction. Again, this issue may be complicated if the party seeking installation is not the property owner, as charging station installation may implicate property values and could pose an impediment to alternative future land use plans. Actual charging station selection and contractual procurement must also be arranged and could be influenced by incentive programs or utility requirements. Given the ongoing developments in commercial EV charging station installations, entities should 4 negotiate these transactions and underlying business models with flexibility and appropriate due diligence. It's also important to consider the technological elements of this service, meaning that in addition to the contractual elements relating to delivery, installation, operations, and the guarantees of the physical charging station, the software, IT support, ownership and use of charging station customer data, payment processing, privacy issues, and data security elements will also be important. These contractual provisions must be well understood by all parties as they relate back to standard contractual questions such as each party's various obligations, which entity is required to pay which and when, the length of the term, potential breaches and remedies, indemnification and insurance responsibilities, assignability, and what is to be done when there is a change in controlling law. This last point is particularly important in this area, given the fluid nature of energy technology and associated laws and regulations. Beyond initial procurement matters, construction issues must also be considered. While the relevant utility will typically install the electrical infrastructure, the party installing the charging station must be determined such that utility, installer, and property owner or tenant operations can be coordinated. Necessary utility infrastructure upgrades, land use rights and restrictions, regulatory approvals, and associated costs should also be confirmed. Clarity regarding the responsible permit applicant and regulatory contact should also be addressed and the impact of construction on surrounding properties and business operations should be considered in advance to potentially work out mitigating measures, if necessary. After construction, project operation also presents issues that must be resolved. Chief among these is whether customers are charged a fee to use the charging station and, if so, how the fees are set, collected, held, processed, and disbursed by and between parties. Branding or advertising considerations should also be addressed along with the party in control thereof, as well as the party responsible for charging station maintenance and upkeep (e.g. site owner responsibility, utility or installer service plan, etc.) Further, the liable party for operation malfunctions and their attendant responsibilities should also be clear. The eventual end of a contract's initial term should also be proactively addressed. Potential options for continuing the contract for varying terms, advance notice requirements, required or optional system upgrades, or purchase and vendor changes, among other issues, should be considered during initial contract negotiation. End of useful life issues are also important, as the party responsible for removing and disposing of the charging station and relevant infrastructure must be identified. Potential environmental remediation and indemnification responsibilities must also be dealt with in the event charging station -related construction or removal results in a release of a hazardous or regulated substance. As EV adoption and associated public charging infrastructure continue to proliferate commercial and business entities should consider the opportunities and benefits of hosting charging stations. Doing so, however, requires deliberate, thoughtful, and proactive due diligence which contemplates the long-term practical and legal issues presented by charging station selection, procurement, construction, installation, operation, and ultimate cessation. James Mork Chief of Police Centennial Lakes Police Department 54 North Road I Circle Pines, MN 55014 763-784-2501 (Office) 1 763-784-0082 (Fax) www.clpdmn.com I imork@clpdmn.com Serving with Courage and Compassion From: Teresa Bender <TBender@centervillemn.com> Sent: Monday, January 9, 2023 10:19 AM To: Mark Statz <MStatz@centervillemn.com> Cc: Paul Palzer <PPalzer@centervillemn.com>; Jim Mork <JMork@clpdmn.com> Subject: RE: EV Charging Stations Dear Mark: I wonder why we would utilize our park parking lots for charging stations? It sounds good to allow and let parents and children play and charge a vehicle, environment, etc.; however, how long does it take to charge a typical vehicle? If a business is interested in obtaining dollars from possible clients then should information about grants be delivered to them instead? Who will pay for the ongoing electrical bills — will they be free or pay to use? Just some thoughts. Sincerely, Teresa From: Mark Statz <MStatz@centervillemn.com> Sent: Monday, January 9, 2023 9:56 AM To: Teresa Bender <TBender@centervillemn.com> Cc: Paul Palzer <PPalzer@centervillemn.com>; Jim Mork <JMork@clpdmn.com> Subject: EV Charging Stations Teresa and Paul, Paul and I had a Zoom meeting with some folks from Xcel regarding their EV Charging Station Grants and were pretty un- impressed. The MPCA now has a grant available for EV Charging Stations. I have not looked into this one yet, but I get the feeling that there will continue to be more and more of these types of grants. I'd like to have the Parks Committee weigh in on EV Charging Stations in our parks as a general discussion: Would we want any? Which parks? How many? What are our concerns? Are they a value-added to our community? Does it get people to stop and stay in our community (spend money at our businesses). I've also copied our Police Chief for his input on this possibility. Again, there's no rush on this and I'm not saying we need to apply for this particular grant, but I think we should begin this conversation so we are ready when the right opportunity arrives (if these are something we want in our community). Thanks 67 AUTOMOTIVE ALTERNATIVE VEHICLES EV TECHNOLOGY SHOP ABOUT US Blink Charging — Fast EV Charging Stations for Homes and Businesses Posted by ZEV Society_ I Mar 30, 2021 1 Charging, Technology_ I 0 bl'n*k bink C SEARCH ... Electric Vehicle Tax Credit: Save $77,500 With These EV's Today_ Apr 19, 20231 Articles, Automotiv e Faraday_ Future Delays FF 91 Deliveri es Apr 17, 20231 EV Stocks Volcon Technological advances are happening every day now, it Secures seems. 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November 25, 2022 Can I Charge my Electric Vehicle at Work? October 15, 2021 United States Critical Electric Vehicle Charging Infrastructur e (EV Charger FAQs) November 29, 2020 ZEV 0 ZEV Society brings you the latest news, technology, stocks, and products related to the future of zero -emission vehicles. Email- info@zevsociety.com f Get The Latest News! Do you want the latest zero -emission vehicle news and reviews? Get it delivered right to your inbox each week. Email Subscribe Company About Us Contact Us Privacy Policy Copyright ©2023 ZEVSociety.com CITY OF CENTERVILLE REQUEST Cle FOR COMMITTEE ACTION terviffe Estabhshed 1857 PARKS & RECREATION Agenda Item # Department: Requested Meeting Date: VL3 Parks & Recreation May 3, 2023 TITLE OF ISSUE: Possible Removal of Willow Tree - Trailside Park BACKGROUND AND SUPPLEMENTAL INFORMATION: Administrator Statz has noticed that the large Willow tree located along the shore of Centerville Lake is not aesthetically pleasing, maybe unhealthy and hinders the view of the Bald Eagle Waterski Shows. Staff would like your input regarding the possibility of removing the tree but leaving the stump due to stabilization of the shoreline. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion item. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Photo Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: �� �� w ��� ����w� we: �� .. ��' 7 � `� ` ,' - :.� CITY OF CENTERVILLE REQUEST Cle FOR COMMITTEE ACTION terviffe Estabhshed 1857 PARKS & RECREATION Agenda Item # Department: Requested Meeting Date: VIA Parks & Recreation May 3, 2023 TITLE OF ISSUE: Acceptance of Centerville Lions Donation to Parks & Recreation - $500 BACKGROUND AND SUPPLEMENTAL INFORMATION: The Centerville Lions have graciously donated $500 to the Parks & Recreation Committee again this year. As the Lions provided this donation to the Mayor at their recent Cadillac Dinner, the item went before City Council last evening and was accepted. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Parks and Recreation Committee accept the Centerville Lions donation and forward a letter of appreciation for their donation. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: CITY OF CENTERVILLE REQUEST Cle FOR COMMITTEE ACTION terviffe Estabhshed 1857 PARKS & RECREATION Agenda Item # Department: Requested Meeting Date: VIII. Parks & Recreation May 3, 2023 TITLE OF ISSUE: Staff Updates BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff has been contacted by Anoka County regarding MOUs for the grants, procedures for procurement, etc. and was informed that the grants for the two drinking fountains will be in an amount of $6,000 which is an additional $3,000 above the regular amount given. Rainbow Tree Care - They have completed the Phase I tree inventory of the open areas of the parks, they have provided shape files which will be placed on a map showing location, type of tree, general health and recommendations. This will be forthcoming in the near future. They have also forwarded a draft of an upcoming educational mailing postcard. The Centerville Lions/Scouts are looking for volunteers to assist them in their annual clean up of along Main Street/CSAH14 on May 13, 2023 - See email. Port -a -pots have been installed in all parks - See email. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: No action required. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: Teresa Bender From: Paul Palzer Sent: Wednesday, April 26, 2023 6:50 AM To: Mark Statz Cc: Teresa Bender Subject: FW: Questions for ROW Tree Inventory From: Hannah L. Tuomi <htuomi@rainbowtreecare.com> Sent: Tuesday, April 25, 2023 3:30 PM To: Paul Palzer <PPalzer@centervillemn.com> Subject: RE: Questions for ROW Tree Inventory You don't often get email from htuomi(a2rainbowtreecare.com. Learn why this is important Caution: This email originated outside our organization; please use caution. Paul, I apologize for missing your email and the delayed response time. We finished the inventory a few weeks ago. There are 358 total trees in the city's inventory, of which 185 are ash trees. A majority of the ash trees are in fair and good condition and can be treated for emerald ash borer. Thank you, Hannah From: Paul Palzer <PPalzer@centervillemn.com> Sent: Thursday, April 6, 2023 10:06 AM To: Hannah L. Tuomi <htuomi@rainbowtreecare.com> Subject: RE: Questions for ROW Tree Inventory CAUTION: This email originated from outside of the RAINBOW organization. Please help us fight Phishing attempts, do not click links or open attachments unless you recognize the sender and know the contents are safe. Hello Hannah- Do you have any updates that I can share with the Park & Recreation department on the tree inventory project. Thanks, Paul From: Hannah L. Tuomi [mailto:htuomi@ rain bowtreecare.com] Sent: Friday, March 17, 2023 11:39 AM To: Mark Statz <MStatz@centervillemn.com> Cc: Paul Palzer <PPalzer@centervillemn.com>; Dan Schmitz <DSchmitz@centervillemn.com> Subject: RE: Questions for ROW Tree Inventory Some people who received this message don't often get email from htuomi&rainbowtreecare.com. Learn why this is important Caution: This email originated outside our organization; please use caution. Mark, Thank you so much for the information below. We should be able to wrap up the field portion of the inventory in the next week or two. Thank you, Hannah From: Mark Statz <MStatz@centervillemn.com> Sent: Tuesday, March 14, 2023 4:31 PM To: Hannah L. Tuomi <htuomi@rainbowtreecare.com> Cc: Paul Palzer <PPalzer@centervillemn.com>; Dan Schmitz <DSchmitz@centervillemn.com> Subject: RE: Questions for ROW Tree Inventory CAUTION: This email originated from outside of the RAINBOW organization. Please help us fight Phishing attempts, do not click links or open attachments unless you recognize the sender and know the contents are safe. Hannah, One quick correction in red below. You won't find any ash trees here anyway, so it should be inconsequetional. From: Mark Statz Sent: Tuesday, March 14, 2023 4:25 PM To: 'htuomi@rainbowtreecare.com'<htuomi@rainbowtreecare.com> Cc: Paul Palzer <PPalzer@centervillemn.com>; Dan Schmitz <DSchmitz@centervillemn.com> Subject: RE: Questions for ROW Tree Inventory Hannah, I'm responding to this email, since Paul is on an extended vacation. 1. Yes to all 3. The city is sometimes responsible for streetscaping and sidewalks/trails along the county roads, so knowing which trees may be in our way would be good to know. 2. Yes. Just the West side of 21s' and the North side of Cedar. 3. Try using Anoka County GIS here: https://gis.anokacountymn.gov/propertysearch/ This should give you the parcel/ROW you need. All of these roads are public. Old Mill Ct. and Laramee Ln. should be 13.5' to the ROW from back of curb. LaValle Dr. should be 15' to the ROW from back of curb. 4. No need to inventory this road. It is owned and maintained by the County Parks Department. Let me know if you have further questions. From: Paul Palzer <PPalzer@centervillemn.com> Sent: Monday, March 13, 2023 5:28 PM To: Mark Statz <MStatz@centervillemn.com> Subject: Fwd: Questions for ROW Tree Inventory Sent from my iPhone Begin forwarded message: From: "Hannah L. Tuomi" <htuomi@rainbowtreecare.com> Date: March 13, 2023 at 4:51:07 PM CDT To: Paul Palzer <PPalzer@centervillemn.com> Subject: Questions for ROW Tree Inventory You don't often get email from htuomigrainbowtreecare.com. Learn why this is important Caution: This email originated outside our organization; please use caution. Paul, I work with Ryan Spencer, and my team members have been out working on the tree inventory for the park trees and ROW ash. We had a few questions about areas to inventory. 1. Do you want us to inventory ash trees along the county roads? 1. County Road 14 (Main Street) 2. Centerville Rd 3. 20t" Ave 2. On Google Maps, it appears that 215Y Ave is the dividing line. Do you need us to inventory ash long the highlighted sections (in yellow below) of 215Y Ave N and 215t Ave S? As well as part of W Cedar St? 3. Old Mill Ct, Laramee Ln, and Lavalle Dr do not have ROWS outlined in the parcel layer. Do you know if those are private streets or municipal ROW? If you need us to inventory those streets, how far back from the curb would you like us to collect trees? 4. Park Access Rd E does not have a ROW outlined in the parcel layer. Do you need us to inventory it? If so, how many feet behind the curb/edge of the road should we collect trees? Thank you, Hannah Circle K LDr TDday main st A #Tk Fie a ate v r. 'at Neli commmce Or ro Ad4 Dw 1.35E & Co R6. 149 FabMf- 91 VistriWtion Afternatovee; I nc. Otie- L )ofing " l? Sutton Transport 111C 9; NIK TRIP �l 182 9 ,le K main St t a .......... ...... ............ w ctelm %t re 7oday Hannah Tuomi, Lead Associate Arborist ISA Certified Arborist MN-4865A MN Certified Tree Inspector email: htuomigrainbowtreecare.com main: 952-652-4619 i$"�Iiilto�k , 1 i Oft1 i Rainbaw Trescare Rainbow Lcw ncar; Rainbow PestExperls Teresa Bender From: Renee Crawford <rcrawford@rainbowcompanies.com> Sent: Monday, April 24, 2023 8:15 AM To: Teresa Bender Subject: RE: Rainbow Treecare EAB Postcard Update - Centerville You don't often get email from rcrawford(&jainbowcompanies.com. Learn why this is important Caution: This email originated outside our organization; please use caution. We will make this update and resend. Renee From: Teresa Bender <TBender@centervillemn.com> Sent: Monday, April 24, 2023 8:07 AM To: Renee Crawford <rcrawford@rainbowcompanies.com> Subject: RE: Rainbow Treecare EAB Postcard Update - Centerville CAUTION: This email originated from outside of the RAINBOW organization. Please help us fight Phishing attempts, do not click links or open attachments unless you recognize the sender and know the contents are safe. Dear Renee: Please do not use that logo. Please utilize the one that is attached. Sincerely, Teresa From: Renee Crawford <rcrawford@rainbowcompanies.com> Sent: Friday, April 21, 2023 3:17 PM To: Teresa Bender <TBender@centervillemn.com>; Paul Palzer <PPalzer@centervillemn.com> Cc: Ryan H. Spencer <rspencer@rainbowtreecare.com> Subject: Rainbow Treecare EAB Postcard Update - Centerville Some people who received this message don't often get email from rcrawfordPrainbowcompanies.com. Learn why this is important Caution: This email originated outside our organization; please use caution. Good Afternoon, We are starting to get ready for our EAB postcard season. Attached is a draft of your postcard for 2023. • Your city postcard is scheduled to mail the week of 6/5 • Like last year, we will be posting videos and information about EAB on our own Facebook page and will share the links with you to share with your followers • As a reminder — here is the link to the Asset Management Tool where you can find any assets that you may choose to use https://Pandohub.com/c/kpbghavn Renee Renee Crawford I Senior Marketing Manager Rainbow Companies D: 952-252-0539 HQ: 952-922-3810 11571 K-Tel Dr., Minnetonka, MN 55343 www.rainbowcompanies.com ainbowC p nie.- .. This email has been scanned by the Securence Email Security System on behalf of Netrix IT. If this email is SPAM please report it by clicking Submit Spam a AMP, i Rep W cr G F— :.T Q • L uc :7 zin sm O O U = O O v> = E c6 •� �. U E • v c C6 N OU 7 ' L L O N ,. (D Q T TY N U C O =)O •� c N L N V7 aA N 7 O N N C N C i9 t+ o00 m N C N ~ -0 N O L `~ +'' O E 0 G 0 0 a m a' u •N 0 N E O T L 0 0 i i +--^ a o o p u m Q _ O N -O 0-0 U O 0 CD CD Lij CZ U �' > N > O O E ,} U) o�N aa� U)U N > �-- - U CB N = N O L �-- U)L N ♦+ O C6 0 a fY6 y W C O 1- O N O L ♦+ U vi CL E O E N U CLS +i' U) Z N M V O Y Q N i J CD CB YO C U C mU mo +--� 3 0 � p W -0N Q Z Q p U p wA♦+ A N `m co a s .�'o C C N N 0 G N Q N LLU N p a% (D U) �- .0 , -0 a) 15 0 c = 0 - U O m = cB O_ H co O 0 cr- >- -0 w _0 +� U o 5) N 0 N CD N CC ti CD m N LA Teresa Bender From: Katie Hogan <mrshogz@gmail.com> Sent: Wednesday, April 26, 2023 6:08 AM To: Mark Statz; D. Love; Teresa Bender; Hogz Cell Subject: Spring Clean up of Cty Rd 14 Caution: This email originated outside our organization; please use caution. Good Afternoon - The Centerville LIons Club along with the BS Pack 432 will be cleaning up County Road 14 from the Bank to the Boat Launch. If anyone would like to join us and help we would absolutely appreciate that. We will meet at Centerville Elementary School at 8:30 am on May 13th, 2023. Wear gloves and dress according to the weather. Safety Vests and Trash bags are supplied. 13 years of age and younger must be accompanied by an adult. Also, WE have notified the County that we will be cleaning our city and that trash bags will need to be picked up the following week. We will do the same and leave them along our clean up route. Thanks again and looking forward to summer to get here! Lion Katie Hogan Centerville LIons Club 651-231-0614 Live life to the fullest! Teresa Bender From: Mark Statz Sent: Monday, April 17, 2023 9:06 AM To: Paul Palzer Cc: Teresa Bender Subject: RE: City of Centerville/Portable Restrooms Paul, Sounds good to me. I'm copying Teresa so she can keep the Parks Committee in the loop. From: Paul Palzer <PPalzer@centervillemn.com> Sent: Monday, April 17, 2023 9:04 AM To: Mark Statz <MStatz@centervillemn.com> Subject: FW: City of Centerville/Portable Restrooms Hello Mark - I think we should install them this week. Your thoughts? Paul From: Kelly at AirFresh [mailto:kellythommes@airfreshindustries.com] Sent: Monday, April 17, 2023 8:51 AM To: Paul Palzer <PPalzer@centervillemn.com> Subject: City of Centerville/Portable Restrooms Caution: This email originated outside our organization; please use caution. Hello Paul, Spring has sprung and we are following up regarding portable restroom placement for City of Centerville. Do you want portable restrooms to go out this week for the City in the previous locations? Sincerely, Kelly Thommes AirFresh Industries/an LRS Company P.O. Box 24, Stillwater, MN 55082 651-775-1489 (direct) / 651-430-0916 (dispatch) 651-430-3488 (office) / 651-439-3065 (fax) kellvthommes@airfreshindustries.com www.airfreshindustries.com 1 CITY OF CENTERVILLE REQUEST Cle FOR COMMITTEE ACTION terviffe Estabhshed 1857 PARKS & RECREATION Agenda Item # Department: Requested Meeting Date: VIIL2 Parks & Recreation May 3, 2023 TITLE OF ISSUE: Return of Centerville Lions September, 2021 Donation - $500 - (Repair/Maintain Monument Sign) BACKGROUND AND SUPPLEMENTAL INFORMATION: At last evening's Council Work Session and meeting, Lion Members Hogan and Kieselhorst appeared before them and requested that the Centerville Lions donation of September, 2021 for $500 to Repair/Maintain the Tracie Joy McBride Park monument sign be returned as the Lions felt that the sign was not given the appropriate amount of attention/repairs. It was explained that the sign had received minimal repairs due to needed replacement, logo discussions, replacement of additional park signage throughout the city, etc. Council motioned to return the original donation and to allow the Centerville Lions to remove the existing monument sign and refurbish It was anticipated that the sign would be missing from the park for approximately one month and the holes for the existing sign would be filled in while the sign was removed. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Update only. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay 0 Freiermuth Seeley Other (specify) Peterson Errickson-Grahek 0 Akpan Refer to: Consent Tabled Until: Regular Other: