HomeMy WebLinkAbout2023-04-12 CC Minutes - Approved
Approved
CITY OF CENTERVILLE
CITY COUNCIL WORK SESSION AND MEETING
APRIL 12, 2023
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council
Meeting on April 12, 2023 in Council Chambers and the meeting was live streamed by North Metro TV
at 6:30 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
I. CALL TO ORDER
Mayor D. Love called the meeting to order at 6:30 p.m.
ROLL CALL
PRESENT: Mayor D. Love
Council Member Steve King
Council Member Russ Koski
Council Member Darrin Mosher
Council Member Raye Taylor (Arrived @ 6:32 p.m.)
Junior Council Member Rowan Shaw (Non-Voting)
ABSENT: None.
STAFF: City Administrator, Mark Statz
City Attorney, Kurt Glaser
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
Mayor Love provided an opportunity for others to add or delete any items. Mayor Love stated that the
Appearance of State Senator Heather Gustafson would be removed from the agenda due to rescheduling.
Motion by Council Member Mosher, seconded by Council Member King to Approve the Agenda
as Revised. All in favor. Motion carried.
IV. APPEARANCES/PRESENTATIONS
1. State Senator Heather Gustafson – Re-Scheduled for April 26, 2023 City Council Meeting
V. PUBLIC HEARINGS
1. 2023 Local Board of Appeal & Equalization
City of Centerville
City Council Meeting Minutes
April 12, 2023
Administrator Statz explained that within this evening’s meeting is a separate meeting of a separate
Board, which is named the Local Board of Appeal & Equalization of which Council serves. He stated
that for several years the Council has proceeded in this fashion. He stated that there was a clerical error
in not publishing a notice in the legal paper of the City. He explained that notice of the appeal process
were mailed by Anoka County with this evening’s date and with research being completed by Staff the
meeting this evening will be recessed until the April 26, 2023 meeting which a notice has been published
for. He stated that the next meeting would be opened, allow for individuals to present information/appeal,
and then the meeting will be closed.
Mayor Love called the Local Board of Appeal & Equalization to order at 6:34 p.m.
City Assessor, Ms. Mary Wells (Residential) appeared before Council, stated that Misters Chris Larson
and Erik Skogquist (Commercial/Industrial) from her office were also present, along with Mr. Benjamin
Hamill, Assessment Compliance Manager - Anoka County Property Records & Taxation Division. Ms.
Wells reviewed the report that was contained in Council packet and answered Council’s questions
regarding their processes. She reported that they received approximately 10-15 calls and several
adjustments have been made. She stated that some of the calls were questions regarding the processes
and others were regarding adjustments. She stated that several adjustments were made prior to this
evening subsequent to an informal review with her staff and property owners. She stated that values have
leveled out this year compared to last year where significant increases were experienced.
Council Member King asked if additional information regarding values for the downtown area and Ms.
Wells stated that she would be happy to provide historical values/several years of history for those
properties. Council Member Mosher requested information regarding the unqualified sales and Ms.
Wells stated that she would provide that information. Mayor Love asked about the adjustments that Ms.
Wells referred to earlier regarding informal meetings with property owners and Ms. Wells stated that the
adjustments were made downward for residential properties due to incorrect records (bedrooms, square
footage, etc.) and qualified sales.
Administrator Statz reviewed the required Board duties per the information that was contained in
Council’s packet.
Mayor Love asked the public if anyone in attendance wanted to appeal their received property tax value
for taxes paid in 2024.
Motion by Mayor Love, seconded by Council Member Taylor to Recessed the 2023 Local Board of
Appeal & Equalization to April 26, 2023 at 6:30 p.m. All in favor. Motion carried.
Administrator Statz stated that he wanted to draw Council’s attention to information contained in Ms.
Wells’ report regarding preliminary total estimated market value of $661,749,100, an increase of 9.34%
from 2022. He stated that the $661,749,100 amount included $23,497,400 for new construction (3.88%).
He stated that this represents more capacity to spread taxes over or a larger tax base.
VI. APPROVAL OF THE MINUTES
1. None
VII. CONSENT AGENDA
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City of Centerville
City Council Meeting Minutes
April 12, 2023
1. City of Centerville Claims through April 12, 2023 (Check #35804-35849) & (2045E-2050E)
2. Centennial Lake Police Department Claims through April 6, 2023 (Check #14701-14721),
Payroll (Check #14660-14661 & 14711-14712) & (2023022E-202308E)
3. Centennial Fire District Claims through April 11, 2023 (Check #9455-9476) & (2023003E-
2023005)
4. Use of City Hall Parking Lot by State Agencies
5. Security System Upgrades and Monitoring Contract
6. Resolution 23-0XX – Proclamation Designating April as Fair Housing Month
7. Special Event Permit/Private Property – Senior Expo
8. Special Event Permit/Private Property – Graduation Party
9. Parks & Recreation Committee Recommendation to Accept Statewide Health
Improvement Program (SHIP) Grants
10. Parks & Recreation Committee Recommendation to Purchase Audio Equipment
11. Resignation of Commissioner Kubat and Declaring a Vacancy on the Planning & Zoning
Commission
Mayor Love provided an opportunity for members to pull items for additional discussion.
Council Member Koski asked for Items #7, 9 and 11 pulled for comment.
Motion by Council Member Mosher, seconded by Council Member King to Approve Consent
Agenda Items #1-8, & #10, as Presented. All in favor. Motion carried.
Consent Agenda Item #7 - Council Member Koski thanked the Quad Area Chamber of Commerce for
organizing the event and staff. He stated that he felt it was a great event.
Mr. Benjamin Hamill, Assessment Compliance Manager - Anoka County Property Records & Taxation
Division, requested that the Board complete a form that states that the Board is trained, has a quorum and
agreed to recess to April 26, 2023.
Consent Agenda Item #9 - Council Member Koski thank you to the Parks & Recreation Committee and
staff for securing the grants that will be utilized by the public for use in the City’s parks. Mayor Love
asked if the drinking fountains needed to remove the fountains again due to vandalism would the grant
need to be paid back. Administrator Statz stated that the fountains were located in an area that was not
visible and not made for outdoor use. Mayor Love asked what was being approved this evening and
Administrator Statz stated just the acceptance of the grants and not expenditures associated or remaining
in excess of the grant dollars and that will be discussed at a later date at the Parks & Recreation Committee
with a recommendation for purchase being forwarded to Council for approval.
Consent Agenda Item #11 – Council Member Koski stated that at the Planning & Zoning Commission
meeting of April 4, 2023 the Commission accepted the resignation of Commissioner David Kubat and
stated that the Commission has two (2) vacancies again wanted to thank Mr. David Kubat for his service
on the Planning & Zoning Commission and encouraged applications.
Motion by Council Member Koski, seconded by Council Member King to Approve Consent
Agenda Items #7, #9 & #11 as presented. All in favor. Motion carried.
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City of Centerville
City Council Meeting Minutes
April 12, 2023
VIII. OLD BUSINESS
1. City Hall Parking Lot Lighting Contract
Administrator Statz explained that lighting was originally discussed with the upgrades made to City Hall
several years ago but delayed due to grant submission through OSHA. He stated that staff is requesting
approval of the quote contingent upon securing the $10,000 grant. Staff will submit the grant application
upon approval. The vendor is aware that it is contingent upon the grant. Administrator Statz stated that
if the City is unsuccessful in obtaining the grant this time, an additional attempt should be made in three
(3) months. He stated that if it was not obtained the second attempt Council may consider completing
the project on their own. He stated that he felt that a recommendation from our Safety Coordinator
(MMUA) would assist in obtaining the grant.
Discussion ensued regarding the amount of lighting being seven which included the two fire station
lighting on the back of the building, electrical outlets on some of the posts and quarterly submittals of
grant applications.
Motion by Council Member Koski, seconded by Council Member Mosher to Approve the City Hall
Parking Lot Lighting Contract to Include Outlets on Several or All Posts.
Discussion ensued that if the outlets were not included in the quote, the cost to install could increase. It
was estimated that existing quote if they were not contained would increase by approximately $2,000.
Council Member Koski amended his original motion with the inclusion of an amount not to exceed
$2,000 for outlets to be included on some posts. Council Member Mosher accepted the Friendly
Amendment.
2. Logo Use Policy and Guidelines
Administrator Statz stated that there has been discussion regarding a use policy for the City’s logo and
research has been completed by staff. He explained what several other cities were doing and what they
have encountered. He felt that a very simple, free permit for use was appropriate with a draft application
and policy provided for consideration. Attorney Glaser stated that penalties are set by law because of the
State and Federal Government govern copyright/trademark. He noted that the last paragraph be stricken
regarding penalties.
Discussion ensued regarding repercussions if misuse, art part of the logo being automatically
copyrighted, cannot copy a City name by law, gives the City some protections with the policy and
application pieces and intellectual properties.
Motion by Council Member King, seconded by Council Member Taylor to Adopt the Logo Use
Policy & Guidelines with the Removal of the Language Contained in the Last Paragraph of the
Policy. All in favor. Motion carried.
3. Refuse and Recycling Contract Extension – Republic Services
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City of Centerville
City Council Meeting Minutes
April 12, 2023
Administrator Statz stated that Staff and Council negotiated an extension of the current contract and the
extension is contained in the packet for Council consideration. He did state that Staff has modified the
extension for a 3.5 year rather than previously discussed 3 year contract extension to allow for the fiscal
year of the contract being January 1 to December 31 versus what it was July 1 to June 31. He stated that
Attorney Glaser has reviewed and that language was modified regarding additional extensions at a three
year increment versus as negotiated by both parties. Attorney Glaser stated that this is a pretty simple
agreement.
Motion by Council Member Mosher, seconded by Council Member Koski to Approve the Refuse
and Recycling Contract Extension with Republic Services as Presented. All in favor. Motion
carried.
IX. NEW BUSINESS
1. Mayor’s Alliance Against Hunger
City Administrator Statz stated that this would be joining an organization similar to Beyond the Yellow
Ribbon with regular meets with other Mayor’s to discuss Hunger. Mayor Love stated that it fit well with
our Centerville Cares initiatives and there are no fees to become a member. Mayor Love stated that three
Minnesota cities are involved. Administrator Statz stated that the purpose is networking, obtaining ideas,
etc.
Council Member King asked who would be attending trainings and who would be paying for that.
Administrator Statz stated that any costs associated with attending meetings or trainings would be
approved by Council. Council Member Koski asked how long this organization had been organized and
conducting business. Administrator Statz felt that it was a newer established organization with the
minimal membership.
Motion by Council Member Taylor, seconded by Council Member Koski to Approve Joining the
Mayor’s Alliance against Hunter as Presented. All in favor. Motion carried.
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
1. Administrator/Engineer Report – Administrator Statz stated that his report was in Council’s
packet for their review and he would be happy to answer any questions they may have.
Administrator Statz highlighted the two vacancies on the Planning & Zoning Commission and
the one vacancy on the Parks & Recreation Committee and Festival volunteer needs.
Junior Council Member Shaw reported that the High School just finished with standardized testing.
2. Council Reports
a. Taylor- Council Member Taylor stated that she also attended the State of the City Address
where she was able to meet many community members.
Parks & Recreation – Council Member Taylor stated Park Cleanup would be happening
on April 29 and anticipate a wonderful summer with Main Street Market and Music in the
Park.
Anoka County Fire Protection Council – Council Member Taylor gave no report.
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City of Centerville
City Council Meeting Minutes
April 12, 2023
Fire Steering Committee – Council Member Taylor gave no report.
Police Governing Board – Council Member Taylor gave no report.
b. Koski –
Planning & Zoning Commission – Council Member Koski stated that they accepted
Commissioner Kubat’s resignation and appointed Commission Kuiper as the Chair. He
reported that Commissioner Kruger would remain as Vice-Chair. He stated that that they
held a public hearing regarding the Allowed Usage Table (156-A).
Fire Steering Committee – Council Member Koski stated that they would be meeting on
April 20, 2023.
North Metro Telecommunications Commission – Council Member Koski gave no
report.
c. King -
Economic Development Authority – Council Member King gave no report.
Fire Steering Committee – Council Member King gave no report.
Fire Protection Council – Council Member King gave no report.
d. Mosher – Council Member Mosher stated that he attended the State of the City Address held on
March 30, 2023 and that it was a well-organized event. He also reiterated that volunteers were
needed for Fete des Lacs.
Economic Development Authority – Council Member Mosher stated that the next
meeting of the EDA was scheduled for April 19, 2023.
Police Governing Board – Council Member Mosher stated that the next meeting was
scheduled for May 8, 2023.
Parks & Recreation – Council Member Mosher stated that the next meeting of the
Committee was scheduled for May 3, 2023.
e. Love – Mayor Love thanked City Administrator for attending the Sub-Regional Water Supply
Planning meeting. Mayor Love thanked Assistant City Administrator Lewis for the organization
of the State of the City Address and he stated that he felt it went very well. Mayor Love thanked
the Public Works staff for their hard work plowing this year. He stated that he represented the
City recently by attending the Centennial Area Education Foundation Gala and thanked Chris &
Jen Bettinger for their invitation to attend.
North Metro Telecommunications Commission – Mayor Love provided no report.
Planning & Zoning Commission – Mayor Love gave no report.
Police Governing Board – Mayor Love gave no report.
Other Mayoral Reports - Mayor Love gave no report.
XI. ADJOURNMENT
Motion by Council Member King, seconded by Council Member Koski to Adjourn the Regularly
Scheduled Council Meeting of April 11, 2023 at 8:07 p.m. All in favor. Motion carried.
Respectfully submitted by City Clerk, Teresa Bender.
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