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Home My WebLink About2023-06-06 P & Z Packet CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION MEETING AGENDA Tuesday, June 6, 2023 6:30 p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. PUBLIC HEARINGS (6:30 PM or shortly thereafter) 1. Variance Application Î 1746 Dupre Road 2. Interim Use Permit Application Î 7087 Centerville Road 3. Preliminary Plat & Planned Unit Development Application Î 1737 Main Street V. AWARDS, PRESENTATIONS, APPEARANCES 1. None VI. OLD BUSINESS 1. None VII. NEW BUSINESS 1. Variance Application Î 1746 Dupre Road 2. Interim Use Permit Application Î 7087 Centerville Road 3. Preliminary Plat & Planned Unit Development Application Î 1737 Main Street VIII. APPROVAL OF MINUTES 1. May 2, 2023 Planning & Zoning Commission Meeting Minutes IX. ANNOUNCEMENTS/UPDATES 1. Council Member Liaison 2. AdministratorÓs Report X. ADJOURNMENT INFORMATION None REMINDERS Parks & Recreation Committee Î Wednesday, June 7, 2023 City Council Meeting Î Wednesday, June 14, 2023 Economic Development Authority Î Wednesday, June 21, 2023 Planning & Zoning Commission Î Tuesday, July 10, 2023 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 6, 2023 Planning .1 TITLE OF ISSUE: Public Hearing - Variance Request - 1746 Dupre Road - Reconstruction of a shed BACKGROUND AND SUPPLEMENTAL INFORMATION: The property owner at 1746 Dupre Road is requesting a variance to reconstruct shed on his property . The COST AND SOURCE(S) OF FUNDING: TBD REQUESTED ACTION: The Chair may open the public hearing, or call for a motion to open the public hearing. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ __________ _____ _____ __________________________________________________________ _____ _____ _____ _____ __________________________________________________________ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 6, 2023 Planning IV.2 TITLE OF ISSUE: Interim Use Permit Application - 7087 Centerville Road BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff received a request to COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: The Chair may open a public hearing or call for a motion to open a public hearing. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ __________ _____ _____ ______________________________________________________________ _____ _____ _____ _____ _______________________________________________________________ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 6, 2023 Planning IV.3 TITLE OF ISSUE: Preliminary Plat - 1737 Main Street BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff received a preliminary plat and COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: The Chair may open a public hearing or call for a motion to open a public hearing. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ __________ _____ _____ ______________________________________________________________ _____ _____ _____ _____ _______________________________________________________________ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 6, 2023 Planning VII. TITLE OF ISSUE: Variance Request - 1746 Dupre Road - Reconstruction of Shed BACKGROUND AND SUPPLEMENTAL INFORMATION: The property owner at 1746 Dupre Road is requesting a variance to reconstruct a shed on his property in his side yard. The rebuilt shed would be 2ft wider and 2ft deeper. The resident has a unique lot and the existing shed, constructed prior to permitting requirements, is a legal non-confirmity due to its placement in the side yard. Reconstruction of a shed with the same dimensions is allowed according to City Code. See attached staff memo for more details. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to approve the request for a variance for reconstruction of a shed at 1746 Dupre Road. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ staff memo Other (specify) ____________ __________ _____ _____ ______________________________________________________________ _____ _____ _____ _____ _______________________________________________________________ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Date: June 6, 2022 To: Planning & Zoning Commissioners From: Athanasia Lewis, Assistant City Administrator Subject: Request for Shed Variance at 1746 Dupre Rd The Staff has received a request for a variance for reconstruction of a shed, at 1746 Dupre Rd, to replace a twenty-year old shed that no longer meetings the needs of the resident. The reconstructed shed would be two feet longer and two feet deeper than the existing shed. The applicant states that the existing shed is no longer functional and that a reconstructed shed would be more functional. The applicant also indicates that the new shed would not impact the surrounding properties or the character of the neighborhood. Staff Recommendation Approve the request for a variance for reconstruction of a new shed at 1746 Dupre Road with the following findings: (1)The property owner proposesto use the property in a reasonable mannerby an official control: The applicant plans to use the rebuilt shed for storage, in the same way the existing accessory structure is being used. The City Code does not allow for sheds in any yard except the rear yard. Since this lot has a small and heavily wooded rear yard, while it has a large, vacant side yard, it is reasonable to use the side yard for a shed. (2)The plight of the landowner is due to circumstances unique to the property not created by the landowner;and the variance, if granted. The landownerÓs lot is pie-shaped, which causes certain issues for placement of accessory structures. The owner did not create the shape or topography of his lot. (3)The variance will not alter the essential character of the locality. The reconstructed shed will be placed in the side yard, in roughly the same location as the existing shed. Given the large area of the side yard, the placement of the shed near the rear of the side yard, a significant distance from the street and the size of the proposed shed, its presence will not alter the essential character of the neighborhood. (4)Economic considerations alone do not constitute practical difficulties. The request to place the shed in the side yard is not borne of economic considerations. Sincerely, Sincerely, Athanasia Lewis AthanasiaLewis Assistant City Administrator CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 6, 2023 Planning V.2 TITLE OF ISSUE: Interim Use Permit Application - 7087 Centerville Road BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff received a request to COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ Other (specify) ____________ _____ __________ _____ ______________________________________________________________ _____ _____ _____ _____ _______________________________________________________________ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: June 6, 2023 Planning VII.3 TITLE OF ISSUE: Preliminary Plat & PUD - 1737 Main Street - Guys and Dolls Salon BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff received a preliminary plat and PUD application at 1737 Main Street. See attached staff memo for more details. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED ACTION: Motion to continue discussion of this item at the next regularly scheduled P&Z meeting, so staff can continue to work with the applicants to refine their plans, as recommended in the staff memo. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ _____ staff memo Other (specify) ____________ __________ _____ _____ ______________________________________________________________ _____ _____ _____ _____ _______________________________________________________________ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 733 Marquette Avenue, Suite 1000, Minneapolis, MN 55402 Planning Report DATE: June 6, 2023 TO: Centerville Planning & Zoning Commission FROM: Phil Carlson, AICP, Stantec APPLICANT: F&M Holdings LLC for Guys & Dolls Salon REQUEST: PUD Development Plan ADDRESS: 1737 Main Street PIDS: 23-31-22-21-0051 & 23-31-22-21-0058 OWNER: City of Centerville INTRODUCTION The City owns two vacant parcels on Main Street and Progress Road, a block east of Centerville Road, in CentervilleÔs downtown. F&M Holdings applied for a PUD development plan for the properties to build a new building for the Guys & Dolls hair salon business. The plan, as developed to date, does not meet the Downtown Design Guidelines and is missing a number of necessary details. Therefore, we recommend that the Planning & Zoning Commission continue the item to the next regularly scheduled meeting so that staff might have an opportunity to work with the applicant to get a revised set of plans. But we will review the issues below. PLANNING & ZONING The property is guided Mixed Use on the Future Land Use Plan and zoned M-1 Mixed Use. All developments in M-1 require a Planned Unit Development (PUD), which is processed as a Conditional Use Permit (CUP) under CentervilleÔs Zoning Code. Retail uses, like a hair salon, are a permitted use. Parts of the M-1 code are included at the end of this report. Downtown Master Plan The site is subject to the design guidelines in the Master Plan & Development Guidelines for Downtown Centerville adopted in 2006. Among the guidelines that are pertinent, are those outlined in the April 24 staff memo: Buildings located at build-to lines (zero setback). Emphasis on building features at the intersection of Centerville Road and Main Street. Parking behind or side of buildings. Surface parking on major street frontage is not allowed. June 6, 2023 Centerville Planning & Zoning Commission Page 2 of 6 RE: F&M Holdings LLC for Guys & Dolls Salon Ï PUD Development Plan Zoning is illustrated to the right and a portion of the Downtown Centerville Master Plan is illustrated below, next to an aerial photo of the area. The Downtown Master Plan illustrated below, shows the property in question as a public/semi-public use (blue) with a new 50,000 sq ft multi-story building on it and a 200-car parking ramp behind. The pink shaded areas depict buildings that would be new mixed-use structures, all built out to the street frontage, including the property to the west of the site, which is the current elementary school parking lot and pond. The main corner of Centerville Road and Main Street is the focal point of Downtown Centerville Ï one block west of this site. With the remodeling of the elementary school a few years ago, its parking lot and pond now occupy a portion of the critical frontage envisioned in the Master Plan. The placement of a new building built out to the street frontage on the subject site would not match the existing character and it is unlikely that the school would take out part of its parking lot and pond any time soon to build a new mixed-use building out to the street. Therefore, requiring a building out to the street on the subject site may not be reasonable or necessary. June 6, 2023 Centerville Planning & Zoning Commission Page 3 of 6 RE: F&M Holdings LLC for Guys & Dolls Salon Ï PUD Development Plan PROPOSED DEVELOPMENT The applicants have prepared two site plans Ï A and B Ï for the site, below. Site Plan A is their preferred plan with parking in front of the building on the two corners of the site, Main Street and Progress Road, with the building setback to the north and east. Site Plan B would place the building at the street corner with parking behind, meeting the intent of the Master Plan guidelines. The applicants note that future expanded development on the site might involve the Site Plan A adjacent property to the northeast, which would be much easier to accommodate with Site Plan A vs. Site Plan B. Taken together, the existing character of the corner and the future development scenario make a case for relaxing the Master Plan standards related to building placement. Site Issues There are several issues regarding the site plan that should be addressed before the project moves forward, illustrated below: Even if the building cannot be placed at the build-to line at the ROW, some Site Plan B kind of street edge would be appropriate to require for this site. A low fence, railing, hedge or other feature(s) to create a street edge at this corner would help establish some of the character that the Downtown Master Plan envisions. Site Plan A shows the driveway and three parking spaces within the street ROW of Main Street Ï see the graphic shown above (Site Plan A).. The site plan and building placement should be adjusted to remedy this. The PUD standards require at least 20% of the site for Ñopen air recreational useÒ. We assume this standard is primarily intended for residential projects, but commercial projects should also have open space or plazas as part of the character to be created in the Downtown. Refining the site plan to include an open space feature along with the street edge noted above would be an improvement. June 6, 2023 Centerville Planning & Zoning Commission Page 4 of 6 RE: F&M Holdings LLC for Guys & Dolls Salon Ï PUD Development Plan There needs to be a landscape plan showing how the entire site will be treated, especially the corner edges on Main Street and Progress Road. There needs to be plans for lighting, signage, trash handling, and other site features. Parking Parking standards for commercial uses in the zoning code vary from 6/1,000 sq ft for retail and 3/1,000 sq ft for Ñtrade businessesÒ. The proposed building is about 4,700 sq ft with 18 parking spaces (not including those in the ROW), or about 3.8 spaces per 1,000 sq ft. This is less than typical for commercial uses, but the site plan will be refined if the project moves forward, so the precise number is not important now. The main question is whether the building placement is acceptable within the context of the Master Plan. There may be other adjustments to the plan to better fit parking on site. City staff can work with the applicants before the development plan is submitted. Site Plan A shows two phases of development in the building, presumably one space for the hair salon and a second space for another user, or a future expansion of the hair salon. Either way, parking needs must be addressed as the site plan is finalized. Overhead Power Lines There are existing overhead power lines that also complicate the property at the corner. They interfere with the visual character of the corner and potentially the ability to construct a building out to the corner. Ideally, these should be moved or buried to make the site more attractive and functional for development that is appropriate to the character of the Downtown Centerville. June 6, 2023 Centerville Planning & Zoning Commission Page 5 of 6 RE: F&M Holdings LLC for Guys & Dolls Salon Ï PUD Development Plan Building Materials & Architectural Character The Downtown Master Plan and Guidelines have standards for architectural treatment of buildings, including the concept that a ÑFrench QuarterÒ style is intended. The applicants have provided renderings of the building, which is attractive, but we need discussion of how the style furthers the Downtown Master Plan and Guidelines. RECOMMENDATION I recommend that the Planning & Zoning Commission continue consideration of the PUD development plan to its next regularly scheduled meeting so that City staff can work with the applicants to refine the plan. The issues to be addressed might include the following: 1) The site plan should be adjusted to have all parking and drive aisles on private property and not on street right-of-way. 2) The site and building plans should be revised to include street edge feature(s) to enhance the site in line with the intent of the Downtown Master Plan, as well as incorporating an open space feature or features. 3) The potential uses for the building and their parking needs should be refined so that adequate parking is provided. 4) The architectural character of the building needs to be refined to address the Downtwon Master Plan and Guidelines. 5) The plat will need to be reviewed and approved by the City Engineer and City Attorney. 6) Stormwater management plans need to be reviewed and approved by the City Engineer and Rice Creek Watershed District. 7) Access to Main Street (CSAH 14) needs to be approved by Anoka County. 8) Submittal of a PUD narrative explaining how the project meets the intent of the Downtown Master Plan. 60-DAY DEADLINE There are separate deadlines for the different applications Ï 60 days for a zoning request such as a PUD or CUP, and 120 days for the preliminary plat. The applications were received May 15, 2023. The 60-day deadline for final action on the PUD is July 15, 2023; the 120-deadline for the preliminary plat is September 15, 2023. June 6, 2023 Centerville Planning & Zoning Commission Page 6 of 6 RE: F&M Holdings LLC for Guys & Dolls Salon Ï PUD Development Plan § 156.051 MIXED USE DISTRICT (M-1). (A) Purpose. It is intended that the M-1 District implement the "Master Plan and Development Guidelines for Downtown Centerville," adopted by the City Council on January 11, 2006 (the "Redevelopment Plan"), and provide for the unique layout and character of a traditional central business district with retail, professional office, accessory residential and other mixed uses. The M- 1 District correlates to the ÐMixed Use CorridorsÑ in the Redevelopment Plan. (B) Permitted uses. See Table 156-A.1. (1) Residential uses with a density between 12 and 30 units per acre. (2) Retail uses must occupy the first floor of all buildings. (C) Special requirements. The following special requirements are intended to implement the Redevelopment Plan, which is incorporated herein by reference. (1) Existing uses that are not in conformance with this section may not be expanded, but may continue as nonconforming uses. Additions to a nonconforming single-family residential structure may be allowed, provided the square footage of the main floor of the home is not increased by more than 33% from that which existed on January 11, 2006. Also, accessory buildings or uncovered decks and porches may be constructed in conjunction with nonconforming single-family uses, provided they meet all of the conditions, including setbacks, as required in the R-2 Single Family District. (Ord. 2d #36, amended 7/14/2010) (2) In making decisions about land use compatibility and dimensional criteria for uses and structures, the City shall have broad discretion to protect the public health, safety and welfare; and to protect the integrity of the M-l District and surrounding residential neighborhoods. Redevelopment of any parcel shall be accomplished by submitting application as a Planned Unit Development. (3) Driveway access to any use shall not be permitted from Centerville Road or Main Street but rather planned side streets and alleys must be used for such access. (4) The architectural design and exterior building materials used in connection with any new or expanded use or structure shall be consistent with any architectural design or aesthetic control requirements established by the Redevelopment Plan. The city will engage the services of a consultant architect to assist with the review. The cost of such services may be charged to the applicant. CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission held in Council Chambers on Tuesday, May 2, 2023, at 6:30 p.m. I. CALL TO ORDER The meeting was called to order at 6:30p.m. 1. Roll Call Present: Chair Les Kuiper Commissioner Darrell (DJ) Olson, Jr. Not Approved Commissioner Richard Nelson Commissioner Bruce Thompson Absent: Vice-Chair Commissioner Jon Krueger Vacancy: Two Staff: Administrator Mark Statz, Assistant City Administrator, Athanasia Lewis Council Liaison, Russ Koski II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA There were no changes to the agenda. Motion by Commissioner Thompson, seconded by Commissioner Nelson to Approve the Agenda as presented. All in favor. Motion carried. IV. PUBLIC HEARING (6:30 PM or shortly thereafter) 1. Variance Request Î Ryan Companies US, Inc./on Behalf of Amazon.com Services, LLC Administrator Statz introduced this item as presented in the packet. The request is for a variance to allow two more additional ground signs near the entrances to the site (south of the northern entrance st to the site from 21 Avenue and west of the eastern access to the site from Fairview Street) for wayfinding purposes. The public hearing was opened at 6:37 p.m. V. AWARDS, PRESENTATIONS, APPEARANES 1. None VI. OLD BUSINESS 1. None Page 1 of 3 City of Centerville Planning and Zoning Commission May 2, 2023 VII. NEW BUSINESS 1. Variance Request Î Ryan Companies US, Inc./on Behalf of Amazon.com Services, LLC Administrator Statz introduced this item and reviewed the conditions of approval and findings of fact outlined in the staff memo. Motion by Commissioner Thompson seconded by Commissioner Olson to close the public hearing. All in favor. Motion carried. Motion by Commissioner Thompson seconded by Commissioner Olson to close the public hearing. All in favor. Motion carried. Motion by Commissioner Nelson seconded by Commissioner Thompson to approve the variance with the conditions of approval and findings of fact as presented in the packet. All in favor. Motion carried. 2. Concept Plan Review Î 1737 Main Street Guys and Dolls Salon Administrator Statz introduced this item, reviewing the concept plan (2 options) as presented in the packet. In Option A, the building is set back to the rear of the yard, with parking in front. Option B features a building in the front of the lot, with limited setback to the right-of-way and parking in the rear. Option B presents a challenge with overhead power lines, which would need to be relocated or buried for aesthetics, and safety reasons; the associated cost to do this is between $25,000-$60,000. The city council and staff support Option A to spur downtown development. 3. Planning & Zoning Commissioner Candidate Î Linda Broussard-Vickers Administrator Statz introduced this item, noting that Linda Broussard-Vickers is willing to serve on the Commission beginning in June or July through December until she heads south for the winter. Ms. Broussard-Vickers noted that she would be willing to step down if two candidates come forward to fill the Commission vacancies. Motion by Commissioner Olson, seconded by Commissioner Nelson to recommend approval of Linda Broussard-Vickers to the council for appointment on the Planning and Zoning Commission. the All in favor. Motion carried. VIII. APPROVAL OF MIN UTES 1. April 4, 2023, Planning & Zoning Commission Meeting Minutes There were no changes to the minutes as presented. Motion by Commissioner Thompson, seconded by Commissioner Nelson to approve the April 4, 2023, Planning and Zoning Commission minutes. All in favor. Motion carried. IX. Announcements and Updates 1. Council Member Liaison Councilmember Koski reported that the Fire Steering Committee for the Centennial Fire District discussed the need for new infrastructure, noting the significant increase in cost, which may require a bond; he noted that the Centennial Fire may be able to recondition one of the existing trucks while they determine the best path forward on future purchases. Page 2 of 3 City of Centerville Planning and Zoning Commission May 2, 2023 Councilmember Koski expressed his appreciation for police and fire personnel who go above and beyond to protect the rest of us. 2. AdministratorÓs Report Administrator Statz reviewed the report, noting that both NorBella and Atlas Senior Living are up and running, with residents at both facilities. Administrator Statz reported that we are dealing with an issue with American Roofing Supply and their trucks queuing on HWY 14. We will address this issue with them and the property owner and figure out a solution quickly. Administrator Statz also reported that we have concept sketches from Lennar for Block 7 and these will be presented to the Planning and Zoning Commission in the next month. 3. Planning and Zoning Action Items Tracker Administrator Statz reviewed the Planning and Zoning Action Items Tracking sheet as presented in the packet. There were no changes to the Planning and Zoning Action Items Tracker document. X. ADJOURNMENT Motion by Commissioner Olson, seconded by Commissioner Thompson to adjourn the meeting at 7:31 p.m. All in favor. Motion carried. Page 3 of 3 AdministratorÓs Report May 24, 2023 ____________________________________________________________________________________________________ FINANCE Credit Rating Upgrade Standard and PoorÓs recently contacted the Finance Department for updated information regarding our financial condition. Finance Director Bruce DeJong responded with the good news regarding our building activity and financial results. This prompted a review which has upgraded our bond rating from AA to AA+. Our new rating is only one step below AAA. The rating increase is based on S&PÓs evaluation of the following factors: ¤ Centerville, about 15 miles north of St. Paul in Anoka County, is primarily residential with 30 new homes built over the past several years and 26 townhomes and commercial/retail development in the planning stage; ¤ Very strong reserves compared with expenditures with no planned drawdowns and a history of operational financial balance; ¤ Strong debt profile with no medium-term debt plans; and ¤ Good financial policies and practices under our financial management assessment methodology, highlighted by conservative budgeting practices, budget-to-actual reporting to the council monthly, fund balance policy, and a long-term capital and financial plan that is updated every year; and a strong institutional framework score. The Mayor and City Council are to be congratulated for their years of prudent financial management and community development strategies that have come to fruition and have been recognized by our bond rating agency. VOLUNTEER OPPORTUNITIES Open Board Positions Please call city hall at 651-429-3232 with any questions you may have regarding the following openings. If you are interested in applying, scan the QR Code to the right or visit the CityÓs website for an application. Parks & Recreation Committee Î 2 Open Seats st o 1 Wednesday of the month at 6:30 p.m.) Planning & Zoning Commission Î 2 Open Seats o (1st Tuesday of the month at 6:30 p.m.) ADMINISTRATION Meeting and City Hall Schedule May 24, 2023, 6:30 p.m. Î City Council June 6, 2023, 6:30 p.m. Î Planning & Zoning June 7, 2023, 6:30 p.m. Î Parks & Recreation June 21, 2023, 6:30 p.m. Î Economic Development Authority City HallÓs front door got a bit of a facelift, donning our logo, hours of operation and phone number (see photo). PARKS AND RECREATION Statewide Health Improvement Partnership (SHIP) Grant Staff have purchased the equipment, contacted the contractor for installation and summer staff will be assisting in the installation. It is anticipated that the items will be installed sometime in July. Main Street Market Registration remains open for vendors. Please visit the CityÓs website for registration: www.facebook.com/CentervilleMainStreetMarket/ Adopt-a-Garden The cityÓs Adopt-a-Garden program is up and running again this year. Thanks to all the volunteers who are helping make this program a success. New Audio Equipment Committee Member Peterson is looking into alternative options for purchase as the particular item that was ordered is on back order until June/July, 2023. Annual Centerville Lions CSAH14 Adopt a Highway Cleanup A huge thank you to the Lions, Scouts BSA Troup 136 and Pack 432 for their dedicated annual cleanup. Centerville looks great with the parks and the main roadway clean of debris. Annual Fete des Lacs Logo Contest The Logo Committee has made its selections for the logo contest. Winners will be announced shortly. Stay tuned! PLANNING & ZONING Public Hearings Î June 6, 2023 1737 Main Street Î Proposed Salon The contract owners (F & M Holdings, LLC) of the parcels have petitioned the City for approval of a Preliminary Plat and Planned Unit Development (PUD). They would like to construct a single-story commercial building approximately 3,200 square feet in size, with potential for an expansion of approximately 1,600 square feet. 7085, 7087, 7089 Centerville Road Î Salon/Spa The owners of the above stated parcels have petitioned the City for approval of a Planned Unit Development (PUD) to be issued via either a Conditional Use Permit (CUP) or an Interim Use Permit (IUP) for the operation of a salon with site improvements, to serve said business, on the adjoining parcels that are under the same ownership. 1746 Dupre Road Î Enlargement of Non-Conforming Accessory Structure The owner of the above stated parcel has petitioned the City for approval of a Variance to re-construct a non-conforming accessory structure on the parcel of property. The existing structure is dilapidated, constructed in the side yard and constructed prior to current regulations requiring it to be located in the rear yard. The request for variances seeks permission to reconstruct (and enlarge) the structure in the same location as the current shed. THC Regulations The Minnesota State legislative bodies have each passed their own version of a marijuana legalization bill, which will now be consolidated into one, through a bicameral reconciliation committee. Each version of the bill has slightly different allowances for city cost sharing and regulation authority. Once signed into law, staff will move quickly to formulate recommendations on how to exercise whatever discretion we may have. Amazon Sign Variance With a unanimous recommendation from the Planning and Zoning Commission, the City Council approved a variance for additional way-finding signs for the Amazon campus. CENTERVILLE CARES Anoka County Î Homeowner/Homebuyer Programs The home rehabilitation loan programs help income-qualified residents with health, safety, accessibility and some energy concerns on their primary home. It provides deferred, zero interest loan financing. No reverse mortgages are accepted. Learn more: AnokaCounty.us/cd - click on Property Owners. The well/septic (AgBMP) loan program is a state-funded water quality program that provides low-interest loans to landowners. The program's purpose is to improve water quality; funding is only allocated to approved projects that fix water quality issues. Learn more: AnokaCounty.us/cd - click on Well/ Septic Repair. The homebuyer loan program offers state-funded mortgages for qualified first-time homebuyers or current homeowners. The county provides information but does not administer the program. Learn more: AnokaCounty.us/cd - click on Home Buyers. ADMINISTRATION (CONTÓD) The Rice Creek Watershed District Administrator/Engineer Statz recently attended the Rice Creek Watershed DistrictÓs City/County Partner meeting, hosted by the City of New Brighton. Educational topics included presentations on: street sweeping and the benefits to water quality the public drainage system maintained by RCWD the districtÓs efforts to evaluate outdated RCWD-owned facilities the district's climate resiliency project Johanna Creek Common Carp Barrier (included a site visit) The sessions included time for discussion among the group and allowed valuable interaction with the districtÓs staff and board members. Peltier-Centerville Backflow Feasibility Study If youÓve been wondering what that weird pile of equipment is doing between the lakes (see photo), you can read about it below. Centerville Lake does not meet MN State water quality standards and suffers from frequent and occasionally intense algae blooms. Monitoring data indicates an increasing trend in phosphorus and chlorophyll-a annual summer means. A significant portion of the annual phosphorus load for Centerville Lake (~40-50%, TMDL, 2013) is thought to be from Peltier Lake backflow. Peltier and Centerville Lake are connected by a pipe under County Highway 14 (See Project Area Map). Backflow is thought to occur when Peltier Lake's surface elevation rises above Centerville Lake's after snowmelt or rain events due to Peltier Lake's much larger watershed and drawn out time of concentration. However, the hydraulic relationship between the two lakes is not well understood. Further, the relative impact of potential backflow loading on water quality in Centerville Lake needs further development. If the impact on Centerville Lake is significant, alternatives for mitigating that impact should be developed. The primary purpose of this study is to quantify potential nutrient loading associated with backflow from Peltier Lake into Centerville Lake. A secondary purpose is to develop alternatives to mitigate potential backflow nutrient loading. Primary funding for this effort is provided by a BWSR Watershed-Based Funding Implementation Program grant. ECONOMIC DEVELOPMENT Quad Area Chamber Calendar May 25, 2023 Î Nosh & Networking Î 4:00PM-7PM Î The Boulevard (patio) in Lexington June 22, 2023 Î Nosh & Networking Î 4:00PM-7PM Î Golden Lake Park in Circle Pines. Anoka County Regional Economic Development Featured Event Î Business Summit on June 7 from 9- 11:30 at the Bunker Hills Event Center in Coon Rapids. This event is free to the public and everyone is encouraged to attend. Several resources will be available for you and your loved ones. Anoka County Regional Economic Development (ACRED) There is still time to register for the Anoka County Business Summit on June th 7 if you would like to attend this event. The summit includes a breakfast, networking and an educational program aimed to help businesses. The educational portion of the program will focus on the following: Grow your business through industry collaborations. Increase sales through high profile e-commerce and mobile apps. Enhancing your business through grants, employee development and direct business support. Event details are shown in the ticket above and you can register for this free event here: RECYCLING 2023 Garage Sale Days Î Friday & Saturday, June 9 & 10, 2023 Please visit the CityÓs website ÐNews & AnnouncementsÑ section or utilize the QR Code to the right to sign up. We have approximately 13 registrants. Reuse & Clean-up Day Î Saturday, June 17, 2023 Items not sold at Garage Sale Days or items around your house that you feel are reusable, may be donated to the Anoka County Reuse Tent during our Reuse & Clean-up Day event. These items can be dropped off, beginning on Friday, June 16, 2023 from 3-7 p.m. at Laurie LaMotte Memorial Park. All of the standard items that have been collected in yearÓs past for recycling will again be collected (i.e., shredding, bicycles, cardboard, electronics, fire extinguishers, fluorescent lamps, furniture containing foam and/or metal (recliners, hide-a-beds), mattresses and box springs, propane tanks, scrap metal, small engine equipment without fluids, used motor oil, anti-freeze and oil filters. CENTERVILLECLEANUPEVENT CLEANUP DAY FEES & COUPON COUPON Materials Not Accepted: RECYCLE4ITEMSFORFREE Items containing fuel/oil Railroad Ties or Treated Lumber Household Hazardous (HH) Waste or Yard Waste WǒƓĻЊАͲЋЉЋЌ 8a.m.Α12p.m. Upto$55.00invalue Materials Accepted: aǒƭƷƦƩƚǝźķĻƦƩƚƚŅƚŅ /ĻƓƷĻƩǝźƌƌĻƩĻƭźķĻƓĭǤ WǒƓĻЊАͲЋЉЋЌ \[ğǒƩźĻ\[ğaƚƷƷĻaĻƒƚƩźğƌtğƩƉ 8a.m.Α12p.m. ЏВАЉ\[ğaƚƷƷĻ5ƩźǝĻ Upto$55.00invalue Item Fee Item Fee Vehicle Size Items at Additional Cost (ContÓd) Pick up Load (Level) $35.00 Tires (Car/Pickup/Motorcycle, ea.) $5.00 Station Wagon Load $25.00 Tires on Rim (Car/Pickup/Motorcycle, ea.) $5.00 Car Load $10.00 Electronics Trailer Load (4Óx4Óx8Ó) $30.00 No Charge for First 5 Electronic Items Items at Additional Cost Prices Below are for Additional Electronics: Small Appliances $30.00 Computer Monitor $20.00 Large Appliances $40.00 Small TV $15.00 Microwave $25.00 Medium TV $20.00 Mattress (Any Size) $ 5.00 Large TV/Console $25.00 Box Spring (Any Size) $ 5.00 Projector/33Ñ Over $80.00 Bed Bundle Î (Frame w/No Metal) CUP/VCR/Misc. Small Electronics $10.00 $10.00 Stuffed Chair/Recliner $10.00 Couch $15.00 CENTENNIAL LAKES POLICE DEPARTMENT New CSO Please join us in welcoming the newest member of our team, Isiah Scarborough, who has been hired as a part-time CSO. Isiah has finished his first year of law enforcement schooling at Alexandria Technical College and will be working with us throughout the summer as well as during the school year as his schedule allows. IsiahÓs first day was May 15 and he is already busy learning how CSOÓs serve our communities. Welcome to the team, Isiah! CENTENNIAL FIRE DISTRICT WeÓre Hiring WeÓre hiring! Click here for more info, or to apply: https://www.centennialfire.org/services-2 COMMUNITY DEVELOPMENT Project Map Staff has prepared a map of all active developments to help everyone get a better picture of whatÓs happening around our community. The number you see at the heading of each item in this section corresponds to a number on the map, which is attached to the end of this report. (9) Block 7 Property (Downtown) Lennar has submitted some conceptual sketches of various townhome layouts for Block 7, with a variety of products (home styles). The proposal is similar to previous proposals, in terms of layout and density. They are still in the process of pricing the project to see if it is viable. Ebert Construction has also expressed interest in the property and will be meeting with staff to discuss the development, shortly. Other developers have also expressed interest, but no formal plans have been brought forward. stnd (3)(4) Old Mill Estates 1 and 2 Additions The developerÓs contractor recently met with city staff to review some of the items. We expect action on these in the coming weeks. Other development-wide punch list items remain for the developer to complete. Construction of the gravel base for the trail between Old Mill Court and Laramee Lane is now complete. Concrete work will be completed in the spring to ensure the base has a chance to settle over the winter. (16) Centerville Storage The facility is now open for business. The developer has made progress to address drainage issues along the north side of the facility and will continue to work on minor clean-up items. (1) Bay View Villas (Waterworks Site) The developerÓs landscaping crew has finished sod work near the cul-de-sac and has just a few items from the punch list remaining. (10-14) Rehbein Commercial thst The sidewalk on the north side of Main Street, between 20 Avenue and 21 Avenue has now been graded and graveled. Concrete work will begin the week of 5/22. Other punch list items remain. Record plans have been submitted and reviewed. (13) Kwik Trip Landscaping work has begun and should be wrapped up in the next week or two. (17, 19) Rehbein Industrial Record Plans for the project have been submitted and reviewed. Once permit closure is achieved, the project can be closed out. (18) Max Storage (Fairview Street) Grading of the site is underway. Sewer and water to Building #1 have been completed. Foundations will be poured the week of 5/22. (17) Amazon Fulfillment Center Exterior work, including curb and gutter, and prepping the gravel base for paving are underway. The project team reports that they are still on schedule to be complete and ready to hand the building over to Amazon in early August. Submittal of the modeling data and application for changes to the Floodway have now been submitted to FEMA. The federal agency has 90 days to respond to our submittal. Development Inquiries Downtown landowner looking to develop approximately 3-acre site. Multiple inquires on Block 7 development. Commercial Water Connection Fee Assistance At the last City Council meeting, the Council voted to extend the program through the end of 2023. The program offers half-priced hook-up charges for businesses hooking to city water. th 20 Avenue (CSAH 54) Corridor Study The consultant has signed a supplemental agreement with the county to facilitate a public engagement component for the project, which will allow stakeholders to give input on concept maps, potential intersection treatments, access modifications, street cross sections, speed limits, and pedestrian routes. st The study is examining 20th Avenue from Birch Street to 80th Avenue, and the intersection of 21 Ave. and Main Street, aimed at identifying improvements needed in the short and long-term to accommodate regional growth. Wellhead Protection Plan The Minnesota Department of Health held a kick-off meeting with city staff and consultants for the implementation of the cityÓs Part-2 Wellhead Protection Plan. The group reviewed items in the documents and the timelines associated with various activities. Staff will be following up on the action items over the course of the next few months. City staff recently completed final paperwork and receive reimbursement from the Department of Health associated with a grand for sealing of a well in the downtown at no cost to the city or resident. With the completion of this grant, the city can now apply for other grants related to the Wellhead protection plan. 2022 Thin Overlay Program and City Hall Parking Lot Improvements A public hearing will be held on May 24, 2023 at 6:30 p.m. in Council Chambers to provide an opportunity for five (5) property owners to appeal their special assessment amounts. These five (5) property owners purchased property in between the two (2) previous public hearings held for the project and have been provided with the required hearing notifications. City Hall Parking Lot Lighting The City Council awarded a contract to complete the parking lot lighting project, contingent upon a grant award through the Occupational Safety and Health Administration (OSHA). The City was unsuccessful in obtaining the first round of awards but will be submitting again in a month or two. City Hall Security Upgrades The new system is up and running. Staff is very impressed with the ease of the new improvements. Staff is entertaining additional work, by receiving quotes of minimal cost for consideration. COMMUNITY ENGAGEMENT (April 2023) Web Site (1,700 Unique Visitors, 2,100 Total Visits) State of the City Address Fete des Lacs Fete des Lacs Logo Contest Garage Sale Days Main Street Market Vendor Sign-up Reader Board (11,000+ cars/day) Committee/Commission Vacancy Announcement Clean up Day & Thank you to Clean Up Volunteers Meeting Schedules Hiring Notice (Seasonal PW) Social Media (535 Twitter; 720 FB Followers) (XX/XX Impressions) City Accounts (535 Twitter; 720 FB Followers) o 4/17 Yard Waste Info (85/182) o 4/18 Severe Weather Awareness Week (86/120) Music in the Park (910 FB Followers) Main Street Market and Waterski Show (801 FB Followers) o 4/8 Vendors Needed (Unavailable) Centerville Fete des Lacs (1,543 FB Followers) o 4/21 Jake Nelson Band Promo (Unavailable) o 4/24 Jake Nelson Band Promo (417), o 4/7 Volunteers Needed (658) o 4/4 (Events Created for several pieces of the festival) Community Email List (241email addresses) 4/12 & 4/26 Upcoming CC Agenda, Admin Report & Newsletter Business Email List (60 email addresses) 4/26 Anoka County Business Summit 5/1 3M Open PGA Tour NMTV Centerville Streaming Page 116 overall page views o April 4 - 15 streams (P&Z) o April 5 - 12 streams (P&R) o April 12 - 14 streams (CC) o April 13 - 12 streams (City Council had live audio issues, so many folks watched the next day) o April 26 -12 streams (CC)