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HomeMy WebLinkAbout2023-06-06 P & Z Minutes - Approved Approved CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission held in Council Chambers on Tuesday, June 6, 2023, at 6:30 p.m. I. CALL TO ORDER The meeting was called to order at 6:30p.m. 1. Roll Call Present: Chair Les Kuiper Vice-Chair Commissioner Jon Krueger Commissioner Darrell (DJ) Olson, Jr. Commissioner Richard Nelson Commissioner Bruce Thompson Commissioner Linda Broussard-Vickers Absent: None Vacancy: One Staff: Administrator Mark Statz, Assistant City Administrator, Athanasia Lewis Council Liaison, Mayor D. Love, City Planner, Phil Carlson II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Administrator Statz made one revision to the agenda, which is adding the swearing in of Linda Broussard-Vickers as a Commissioner. Motion by Commissioner Thompson, seconded by Commissioner Krueger to Approve the Revised Agenda. All in favor. Motion carried. The oath was administered to Linda Broussard- Vickers. IV. PUBLIC HEARING (6:30 PM or shortly thereafter) 1. Variance Application – 1746 Dupre Road Chair Kuiper opened a public hearing at 6:35pm. Administrator Statz introduced this item, noting that the city has received an application for a variance from the homeowner at 1746 Dupre Road for reconstruction of a shed. The existing shed pre-dates the city’s current zoning ordinance and the existing shed is grandfathered because it was legally established before the effective date of the ordinance change that prohibits it. If the owner were to tear down and reconstruct a shed in the exact same footprint, there would be no need for a variance. However, since the homeowner wants to reconstruct a larger (2 ft longer and 2 feet wider) shed, a variance is needed. Page 1 of 4 City of Centerville Planning and Zoning Commission June 6, 2023 Chair Kuiper opened a public hearing at 6:40pm. Michael Lee, the homeowner at 1746 Dupre Road, answered questions about the use of the new shed and materials (siding to match his house) he would be using. Public Comments Neighbors of Mr. Lee communicated their support for reconstruction of the new shed. 2. Interim Use Permit Application – 7087 Centerville Road Chair Kuiper opened a public hearing at 7:50pm. Administrator Statz introduced this item, noting that the owner approached the city about a new business occupying the building; since there is a change in use from a catering business to a salon, an Interim Use Permit (IUP) is needed. The city and property owner worked together to develop a plan that would allow a new business to operate temporarily, while making improvements, such as paving the parking lot, installing curb and gutter around the parking lot, and mitigating run-off issues. Discussion ensued about parking, greenspace, signage, length of the IUP and future redevelopment. Public Comments Owner, Patrick Walsh, advised that renters will have designated assigned parking spaces. There were no other public comments. 3. Preliminary Plat & Planned Unit Development Application – 1737 Main Street Chair Kuiper opened the public hearing at 6:37 p.m. Administrator Statz introduced this topic as presented in the packet, noting that the city owns this property and that site plan B, with the building located in the rear of the property is the preferred option. Administrator Statz reviewed the issues outlined in the staff memo, including parking in the right- of-way, etc. Public Comments Andy Fraley, one of the owners of the Guys and Dolls Salon in Hugo, reviewed their proposed site plan for the new salon, noting there will be 12 chairs and that three of them will be used for cosmetic services. Discussion ensued about parking for employees and patrons, French architectural components, and a narrative explaining how the design meets the Downtown Master Plan and Guidelines. Staff recommended tabling the item so the applicant can work with their architect and engineer on a few details regarding architecture and related items. V. AWARDS, PRESENTATIONS, APPEARANES 1. None VI. OLD BUSINESS 1. None VII. NEW BUSINESS 1. Variance Application – 1746 Dupre Road Page 2 of 4 City of Centerville Planning and Zoning Commission June 6, 2023 Motion by Commissioner Thompson seconded by Commissioner Nelson to close the public hearing on the variance request. All in favor. Motion carried. Discussion ensued about the irregular shape of the lot, support of the neighbors, and the history of approving variances. Motion by Commissioner Thompson seconded by Commissioner Krueger to approve the variance for reconstruction of a shed at 1746 Dupre Road. Commissioners Thompson, Nelson, Olson, Krueger, Kuiper voted Aye. Commissioner Linda Broussard-Vickers voted abstained. Motion carried. 2. Interim Use Permit Application – 7087 Centerville Road Motion by Commissioner Broussard-Vickers seconded by Commissioner Krueger to close the public hearing for the IUP for 7087 Centerville Road. All in favor. Motion carried. Discussion ensued about the number of chairs the salon would have. The owner reported that there would be 7 chairs with one that would be used for esthetician services. Motion by Commissioner Thompson seconded by Commissioner Krueger approve the IUP with the conditions outline in the staff report. All in favor. Motion carried. 3. Preliminary Plat & Planned Unit Development Application – 1737 Main Street Motion by Commissioner Krueger seconded by Commissioner Thompson to close the public hearing for 1737 Main Street. All in favor. Motion carried. Discussion ensued about relocation and/or burying of utility poles for the project site. Planner Carlson noted that it would be good to find funding for this if possible. Administrator Statz noted that relocating the poles to the back side of the site would be counter-productive - they would have to be buried. Council liaison Love stated that if the city were to find money for burying the utility lines, the proposal would have to start over to push the building back up to the lot line. The applicant updated the Commission on their timeline, noting they are waiting on civil drawings, geotechnical work, etc. and will be brining the revised plat back to the Commission next month. Motion by Commissioner Olson seconded by Commissioner Krueger to approve a motion to table this item so staff can continue working with the applicant on revised plans. All in favor. Motion carried. VIII. APPROVAL OF MIN UTES 1. June 6, 2023, Planning & Zoning Commission Meeting Minutes There was a minor revision to the minutes, which is removing a duplicative motion. Motion by Commissioner Thompson, seconded by Commissioner Olson to approve the May 2, 2023, Planning and Zoning Commission minutes. All in favor. Motion carried. Page 3 of 4 City of Centerville Planning and Zoning Commission June 6, 2023 IX. Announcements and Updates 1. Council Member Liaison Mayor D. Love thanked everyone on the commission for the work they are doing. 2. Administrator’s Report Administrator Statz reviewed the report as presented in the packet. X. ADJOURNMENT Motion by Commissioner Olson, seconded by Commissioner Broussard-Vickers to adjourn the meeting at 8:05 p.m. All in favor. Motion carried. Page 4 of 4