Loading...
HomeMy WebLinkAbout2023-05-24 WS CC Meeting Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION AND MEETING MAY 24, 2023 5:00 & 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session & Meeting on May 24, 2023 in Council Chamber of City Hall and the Regular Council meeting was live streamed by North Metro TV at 6:30 p.m. WORK SESSION MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Steve King (Arrived at 5:01 p.m.) Council Member Raye Taylor Junior Council Member Rowan Shaw (Non-Voting) ABSENT: None. STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis II. ITEMS OF DISCUSSION 1. Mock Emergency Exercise Centennial Fire District Battalion Chief, Matt Montain and Centennial Lakes Police Chief James Mork both appeared by Council to discuss policies and procedures surrounding emergencies. They both spoke about their rolls along with Council’s and City Staff. They both stated that there are numerous agencies that are worked with during emergencies (i.e. Metropolitan Transit, Red Cross, mutual aid between the Fire and Police Department organizations, etc.) 2. Active Shooter Centennial Lakes Police Department, Sergeant, Brian Goetzke, provided a presentation and brief review of statistics, safety, and preparedness in such incidences. Administrator Statz briefly discussed the procedures for City Hall and the importance of early detection. III. ADJOURNMENT Mayor Love closed the Work Session at 6:26 p.m. Approved City of Centerville City Council Meeting Minutes May 24, 2023 COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:31 p.m. 1. Roll Call ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Steve King (Arrived at 6:32 p.m.) Council Member Raye Taylor (Arrived at 6:34 p.m.) Junior Council Member Rowan Shaw (Non-Voting) ABSENT: None STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis City Attorney, Kurt Glaser Finance Director, Bruce DeJong II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Mayor Love requested that Tyle See, Abdo Solutions – 2022 Audit Presentation be moved from Appointments/Presentations to New Business Item #1, that Mr. George Eilertson, Northland Securities be added under Appointments/Presentations, that a Public Comment be added under New Business, Item #2 and the addition of Check #35938-35943) under Consent Agenda Item #1. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Set Agenda as Presented. All in favor. Motion carried. IV. APPEARANCES/PRESENTATIONS 1. George Eilertson, Northland Securities – Upgraded Bond Rating Mr. Eilertson stated that steady growth in market values, historically strong reserves and low debt have allowed the City of Centerville to have achieved a Standard and Poor’s Global rating of AA+, similar to other local communities (i.e., Circle Pines, Hugo, Lino Lakes, White Bear Lake and Forest Lake). He explained that regularly Standard & Poor’s reviews these ratings and increased Centerville’s from AA to the AA+ and that this is very commendable due to the Council’s policies, procedures and spending. Page 2 of 7 City of Centerville City Council Meeting Minutes May 24, 2023 Mayor Love thanked Mr. Eilertson for his news and appearance this evening. V. PUBLIC HEARINGS 1. Reassessment Hearing – 2022 City Hall Parking Lot and Street Improvements Administrator Statz reviewed the process for the original hearing and stated that due to assessment hearing notices being forwarded to previous owners of benefiting properties rather than being delivered to current owners of benefiting properties, a reassessment process was needed with notices being addressed to new property owners and providing them with due process. He stated that the hearing only contained five (5) properties. Attorney Glaser stated that there were no procedural errors, but thus would allow those that chose to appeal with their right to object this evening and continue their appeal with the District Court which is the same process/legal process that all other benefiting property owners were provided with. Motion by Council Member Koski, seconded by Council Member Taylor to Open the Public Hearing for Reassessment – 2022 City Hall Parking Lot and Street Improvements (5 Parcels) at 6:47 p.m. Mayor Love called for member of the public to speak on the issue and no public was present. Council Member Koski suggested that the hearing be left open until following New Business providing an opportunity for individuals to appear, appeal or speak. VI. APPROVAL OF THE MINUTES 1. None VII. CONSENT AGENDA 1. City of Centerville Claims through May 24, 2023 (Check #35912-35936), (Check #35938- 35943) & (2073E-2079E) 2. Centennial Lake Police Department Claims through May 11, 2023 (Check #14765-14787), (E2023037-2023041), Payroll (Check #14772-14773) 3. Centennial Fire District Claims - None 4. Encroachment Agreement, 1818 Old Mill Court – (Fence) Mayor Love provided an opportunity for members to pull items for additional discussion. Administrator Statz stated that the additional check run was due to the Fete des Lacs Logo Contest and timing of presentation prior to the end of the school year. Motion by Council Member Taylor, seconded by Council Member King to Approve of the Consent Agenda as Presented. All in favor. Motion carried. Page 3 of 7 City of Centerville City Council Meeting Minutes May 24, 2023 VIII. OLD BUSINESS 1. Res. #23-0XX – Re-Adopting Assessment Roll This item was moved to New Business, Item #4. IX. NEW BUSINESS 1. 2022 Audit Presentation & Acceptance Mayor Love introduced Mr. Tyler See from ABDO Solutions. Mr. See reviewed the audit presentation that was contained in the packet and mentioned that the audit was in his opinion a clean audit with no findings. He stated that the findings from last year had been remedied. Council discussion ensued regarding debt service and interest on debt, debt compared to other communities, population increase versus building, operating costs for sewer and water services, stormwater increase and expansion of the LaMotte irrigation system, personnel cost increases, and appreciation of staff for their contribution for working with Mr. See. Mr. See was asked to provide to the public a brief definition/distinction between tax rate and tax per capita, and he completed the request by reviewing a slide that was contained in the presentation. Motion by Council Member King, seconded by Council Member Mosher to Approve the 2022 Audit as Presented. Council Member Koski questioned American Rescue funding. Finance Director DeJong stated that the funding was utilized for the capital replacement Fund and a Toolcat purchase of $70,000 with the remainder ($360,000) being placed in the Street Improvement Fund toward costs for 2022 Thin Overlay & City Hall Parking Lot Project. Council Member Koski suggested discussion should commence regarding revenue surplus at the same time as the 2024 Budget. Finance Director DeJong stated that he would recommend that a one-time revenue be expended as one- time expenditure in the community. Mayor Love questioned reducing the levy on a one-time basis. Finance Director DeJong stated that could be done but you would be playing catch up each year going forward to balance out your budget. All in favor. Motion carried. 2. Res. #23-0XX – Establishing No Parking Zones (New & Existing) Administrator Statz stated that the information contained in the packet was a recommendation from the Planning & Zoning Commission who considered the following: downtown street project which contained on street parking, new industrial/commercial development/areas with businesses being self- contained for parking, Fairview Street being a pass-through street, Anoka County considering traffic st modifications to CSAH14/21 Avenue, etc. Administrator Statz stated that recently the city has noticed Page 4 of 7 City of Centerville City Council Meeting Minutes May 24, 2023 stacking of trucks along CSAH14 near 2050/2070 Main Street. He stated that the Conditional Use Permit associated with the building does not allow for this specifically and there are safety concerns associated with drivers unstrapping their loads on the shoulder and concerns for vehicle passage. Administrator Statz stated that is no signage along Main Street as the issue has not been encountered up until the business started operating. He reported that two (2) meetings have taken place with the owner regarding the issue and the City has received several emails from neighboring businesses that they would allow temporary on street parking of these vehicles on Commerce Drive. Mayor Love questioned whether parking was legal on CSAH14 in that vicinity. Administrator Statz stated that the city made it no parking in 2009/2011 but has no signage. City Attorney Glaser stated that legally a ticket cannot be written when the area is unmarked. There was concern for the definition of “parking” and some scenarios were given (i.e., brakes on engine running, vehicle in park, etc.) Public Comment Mr. Lucas Wiborg, Curtis Ventures, appeared before Council and stated that the stacking of vehicles along CSAH14 was an unforeseen operational issue with roofing being highly seasonal, labor shortages and inventory fluctuations. Mr. Wiborg stated that he has been in discussions with both the tenant and City staff, is aware of the recommended no parking map and would like to suggest modifications to the map as presented as he has provided adjacent business support for temporary, on street parking on Commerce Drive. Mr. Wiborg stated that seven businesses have presented the city with letters of support for this suggestion. He stated that Rumble and ADL also provided letters that were received later than the packet was revised. Mr. Wiborg could like consideration for needs of users. Discussion ensued regarding seeking alternatives with preference being parking on Commerce Drive’s south side where there is no development, re-striping of the existing roadway to allow for, amount of stacking that would be desired (3-4 parking spaces), current parking situation along CSAH14 with some on Michaud Way, not allowing vehicle parking for other businesses on Fairview, parking not being overnight, seasonal (April/June) and semi parking only, forwarding back to Planning & Zoning for more additional consideration and public input, direction of trucks parked along Commerce Drive and ease of access on to CSAH14 to gain access to the site, posting signage along CSAH14 as No Parking. Motion by Council Member Koski, seconded by Council Member King to Forward the Item Back to the Planning & Zoning Commission for Further Discussion and Input. Discussion ensued regarding the number of parking spaces, ease of access onto Main Street, parking not being in front of businesses, etc. All in favor. Motion carried. 3. Set Date for Strategic Plan Review Work Session Administrator Statz stated that he is suggesting that a Work Session be scheduled to discuss reviewing of the Strategic Plan due to timing and length of meeting. He asked if Council wanted to have a Work Session or two on the first meeting of the month or a separate meeting date that would allow for lengthier discussion. He felt that review could be had regarding what has been completed and what remained for the remaining year as six months are difficult to finish up projects. Page 5 of 7 City of Centerville City Council Meeting Minutes May 24, 2023 Discussion ensued that dedicated time allowing for the separation of a Work Session and Council meeting, possibility of scheduling in late September or October as Fete des Lacs was pending, the Downtown Study and population 5,000 being large items of discussion with the LOCi study, EDA budget and the anticipated hotel study taking approximately a month or two before information was available. Administrator Statz asked if Council would like a written update and Council concurred. No action was required. Motion by Council Member Taylor, seconded by Council Member King to Close the Reassessment Hearing for the 2022 City Hall Parking Lot and Street Improvements Project at 8:12 p.m. All in favor. Motion carried. 4. Res. #23-0XX – Re-Adopting Assessment Roll Administrator Statz stated that these property owners have been given an opportunity to appeal this evening and the assessments would be place with the County in November. He stated that one of the five has already paid the assessment. Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Res. #23-014 – Adopting Special Assessments on 2022 Thin Mill & Overlay Project – Re-Assessment. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report – Administrator Statz stated that his report was contained in the packet and that he would be happy to answer any questions. He briefly discussed the AA+ rating and stated that policies are in place and Council has been good stewards of the City’s finances. Council Member Koski asked about the installation of parking lot lights and Administrator Statz stated that staff would be resubmitting for the grant in June with a awarding to potentially being July 4. He stated that if the city was unsuccessful, staff would be moving forward with providing Council with bids for consideration. Junior Council Member Shaw reported that there were eight days left of the school year with years books and graduation gowns being given to students. City Attorney Glaser stated that the Centennial Lakes Police Department is fully staffed, and his office is working with the office on training and onboarding. Administrator Statz mentioned Juneteenth and stated that City Hall would be recognizing the holiday. He stated that this item would be on Council’s next agenda for discussion as it would be an additional holiday that would need to be provided to staff. He explained that staff are given a floating holiday and Columbus Day, with staff utilizing Columbus Day for the day after Thanksgiving. He stated that all other legal holidays are also recognized. 2. Council Reports a. Taylor –  Parks & Recreation – Council Member Taylor gave no report. Page 6 of 7 City of Centerville City Council Meeting Minutes May 24, 2023 b. Koski – Council Member Koski stated that the AA+ rating was honorable and shows that the Council and staff have been fiscally responsible and thanked staff and Council for their diligence. He also thanked the Scouts and the Centerville Lions for cleanup up along Main Street recently. He stated the importance of being prepared for emergencies and thanked Chief Mork, Battalion Chief Montain and Sergeant Goetzke for the information that was provided earlier in the Work Session.  Planning & Zoning Commission – Council Member Koski gave no report.  Fire Steering Committee – Council Member Koski gave no report. c. King -  Economic Development Authority – Council Member King reported that board discussion their budget, population 5,000 being a part of the downtown redevelopment, and welcomed Center Market, Humble Roots and the Boutique across the street.  Fire Steering Committee – Council Member King gave no report.  Anoka County Fire Protection Council – Council Member King gave no report. d. Mosher –  Economic Development Authority – Council Member Mosher budgeting process and Opportunity Fund turned into Money Market.  Police Governing Board – Council Member Mosher e. Love – Mayor Love provided information regarding Anoka County Homebuyers and Rehabilitation program from the Administrator’s report. He congratulated Rowan Shaw as he recently had an article in the paper regarding the Jr. Council Member position and stated that it was a nice interview and that the position has added to the community. Mayor Love stated that he was absent from the previous meeting as he was representing the city at the National League of Cities conference where he provided a Leadership presentation. He reported that the Centerville artwork had been given to the League of MN Cities where it would be displayed and highlight the City of Centerville for the next year or two before being returned to the city. He congratulated Mr. Dave Unmacht on his retirement from the League as their Executive Director along with the appointment of Mr. Luke Fischer for his appointment as the new Director. He stated that he would be recognizing the Fete des Lacs Logo contest winners shortly by appearing at their respective schools and congratulating them in front of their peers.  North Metro Telecommunications Commission – Mayor Love gave no report.  Police Governing Board – Mayor Love gave no report.  Other Mayoral Reports - Mayor Love gave no report. XI. ADJOURNMENT Motion by Council Member Taylor, seconded by Council Member King to Adjourn the Regularly Scheduled Council Meeting of May 24, 2023 at 8:39 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 7 of 7