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HomeMy WebLinkAbout2023-06-14 CC Meeting Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL MEETING June 14, 2023 Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting on June 14, 2023, in Council Chambers and the meeting was live streamed by North Metro TV at 6:30 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call I. CALL TO ORDER Mayor Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Steve King Council Member Darrin Mosher Council Member Raye Taylor Junior Council Member Rowan Shaw (Non-Voting) ABSENT: Council Member Russ Koski City Administrator, Mark Statz City Attorney, Kurt Glaser STAFF: Assistant City Administrator, Athanasia Lewis II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Taylor, seconded by Council Member King to Approve the Agenda as Presented. All in favor. Motion carried. IV. APPEARANCES/PRESENTATIONS 1. Legislative Visit – State Senator Heather Gustafson State Senator Heather Gustafson thanked council for letting attend the council meeting. She gave a brief background of herself and stated that she stated that she was a teacher at Centennial High School for 5.5 years and a mom of 4 kids. Senator Gustafson review some of the items that would affect Centerville’s schools funding, student mental health & meals for kids - $2 million increase in the program. City of Centerville City Council Meeting Minutes June 14, 2023 She spoke about local government aid to the cities and how it was revised. She stated that Centerville will receive an increase of $25,315 in 2024. Senator Gustafson stated that she worked on the Public Safety bill. Centerville is to receive $171,000 for public safety and stated the importance of allowing cities to control the use of these funds. She commented on community crime prevention programs that allows those without law enforcement backgrounds an opportunity to enter law enforcement. V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES 1. None. VII. CONSENT AGENDA 1. City of Centerville Claims through June 14, 2023 (Check #35944-35988) & (2080E- 2091E) 2. Centennial Lake Police Department Claims through June 8, 2023 (Check #14785- 14792 & 14795-14814), (Payroll Check #14793-14794) & (2023042E-2023047E) 3. Centennial Fire District Claims through June 13, 2023 (Check #9494-9510), (Payroll Check #9499-9500 & 9511-9512), (Voided Check #9494 & 9364) & (2023006E) 4. Crack Filling Quotes for the South Side of Town 5. Authorize Assistant City Administrator to Perform Banking and Investment Duties 6. Centerville Lions Special Event Permit (Fete des Lacs) Use of LaMotte Park a. Temporary On-Sale Liquor License b. Charitable Gambling License 7. Encroachment Agreement, 1810 Fox Run – (Fence) 8. Center Market, LLC, 1801 Main Street – Off-Sale, 3.2 License Motion by Council Member King, seconded by Council Member Mosher, to Approve Consent Agenda as Presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. None IX. NEW BUSINESS 1. CFD Station 3 Renovation Proposal Assistant Chief Montain stated that the fire department is requesting permission to remodel their offices and meeting space at Station 3. Since the last remodel, staffing logistic have changed and the need for training space is now more important than office space. During the last remodel, they added offices and remodeled the kitchen area, but most of the cost that was associated with that remodel was the kitchen Page 2 of 5 City of Centerville City Council Meeting Minutes June 14, 2023 area. The newly proposed remodel preserves that investment by keeping the kitchen space intact and reducing the office area. Most of the work that will be done will be handled by staff – keeping the cost down. A discussion ensued. Motion by Mayor Love, seconded by Council Member Mosher, to Approve CFD Station 3 Renovation Proposal not to exceed $7000. All in favor. Motion carried. 2. Stormwater Utility Cost Share – Oak Circle Project & Special Assessment Agreement/Waver Assistant City Administrator Lewis explained to council that in 2013 the city put into place Res. #13-022 authorizing the city’s participation in resolving private storm drainage problems, which would allow property owners an opportunity to cost share with the city (25%) and could have the remainder placed on their property taxes through special assessments (75%). The resolution references "groups of property owners" as several residents had addressed Council regarding wet backyards. The project involved numerous residents and not all of them wanted to participate in the program. At that time, the intent was to have 100% participation if a project were to occur and impact a group. However, larger projects have not been posed to the city until recently. The City has received two requests from an individual property owner and the two abutting property owners. She stated that Mr. and Mrs. Alexander Haffke approached the city to have the work completed in their back yard connecting into the city’s infrastructure (catch basin in the drainage/utility easement) behind their house. She explained that they have signed a Special Assessment Agreement and Waiver of Appeal and agreed to grant the city an easement for maintaining the installed 60’ drain tile/pipe and catch basin. She also stated that there were additional areas of concern with the language contained in the resolution. One being the length of time of the assessment and the other being the interest rate. She commented that the Finance Director stated that the going interest rate is 5.5% to 6% as of March. A lengthy discussion ensued. Motion by Council Member Taylor, seconded by Council Member King, to table the Stormwater Utility Cost Share – Oak Circle Project & Special Assessment Agreement/Waiver for a future discussion. Council Member Taylor stated that she like to table this for the future so they can review the policy and get legal advice and make sure that they are all interpreting the same. All in favor. Motion carried. 3. Juneteeth Holiday Assistance City Administrator Lewis explained to council that we have a new State Holiday on June 19. She stated that this was signed by the Governor, and it states that no public business can be transacted on any holiday, except in case of necessity, including the new Juneteenth holiday which is celebrated on June 19. Page 3 of 5 City of Centerville City Council Meeting Minutes June 14, 2023 Staff is requesting that city council add this holiday, with compensation for employees, to the already approved holiday calendar for the 2023 and review the 2024 holiday calendar at another time and determine if adjustments are needed. Motion by Council Member Taylor, seconded by Council Member King, to approve the Juneteenth Holiday as presented. All in Favor. Motion carried. 4. Variance for Reconstruction of a Shed at 1746 Dupre Road Assistant City Administrator Lewis stated that we have a resident requesting a variance for reconstruction for a shed at 1746 Dupre Road. A variance is needed because the new shed is 2 feet longer and 2 feet wider than existing shed. The Planning and Zoning Commission recommendation is to approve the variance with the finding that are outlined in the council packet. A discussion ensued. Motion by Council Member Mosher, seconded by Council Member King, to approve the Variance for Reconstruction of the Shed at 1746 Dupre Road, as presented, All in Favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report – Assistant City Administrator Lewis s reviewed the Administrator’s Report and stated that Music in the Park started yesterday. Council Member Mosher suggested that the signs that are being put up should be placed by the walking paths instead of Main Street for ease of reading. Assistant City Administrator continued to review the Administrator’s Report that was in the packet. Council Member Mosher asked if a calendar can be printed up for events. Assistant City Administrator Lewis stated that she is still collecting items for the swag bag give- aways for the festival and if any businesses are interested in dropping off items (coupons, chip clips, adverting, etc.), please drop them off at City Hall. Council Reports a. Taylor –  Parks & Recreation - Council Member Taylor gave no report. b. Koski –  Planning & Zoning Commission – absent.  Fire Steering Committee – absent c. King –  Economic Development Authority – Council Member King gave no report.  Fire Steering Committee – Council Member King gave no report.  Parks & Recreation Committee – Council Member King gave no report.  Fire Protection Council – Council Member King gave no report. d. Mosher – Page 4 of 5 City of Centerville City Council Meeting Minutes June 14, 2023  Economic Development Authority – Council Member Mosher gave no report.  Police Governing Board – Council Member Mosher gave no report.  Council Member Mosher stated that the Centerville Lions attended Good Neighbor Days in Hugo. e. Love –  North Metro Telecommunications Commission  Police Governing Board – Mayor Love provided no report.  Other Mayoral Reports - Mayor Love stated that he received the current population and growth from Met. Council as of April 1, 2022, we have 1,462 housing units, 1,434 households and 3,912 people. He stated that he visited Centerville Elementary School and Centennial Middle School to award the local contest winners. He stated that he noticed that there was a lot of items left on tables at the schools that looked new and wondered when the parents or kids would come and collect their things. He stated that the principal said that if no one came to pick up their things, the school would donate the items to another school that is in more need. Mayor Love apologized to anyone that was impacted by the work that was going on at Amazon on Saturday before last by Amazon – it was to his understanding that there was a helicopter going for a while putting their a/c units on the roof. He stated that if businesses are going to have that big of an impact to our residents to give the city heads up so they can notify residents. He thanked the new parade organizers, Paul and Cindy. He also thanked all the volunteers who did the gardens around the signs at the parks and at City Hall. On a Public Safety note - He stated please be careful with fireworks as we head into the holiday season. XI. ADJOURNMENT Motion by Council Member Taylor, seconded by Council Member Mosher to Adjourn the Regularly Scheduled Council Meeting of June 14, 2023, at 8:10 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 5 of 5