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HomeMy WebLinkAbout2023-07-27 WS & CC Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL WORKSESSION & COUNCIL MEETING July 27, 2022 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session and City Council meeting on July 27, 2022 in Council Chambers of City Hall and the meeting was also live streamed by North Metro TV. Mayor Love attended the Work Session only via Zoom. COUNCIL WORK SESSION MEETING I. CALL TO ORDER Mayor Love called the meeting to order at 5:03 p.m. ROLL CALL PRESENT: Acting Mayor Council Member Russ Koski Mayor D. Love (Via Zoom) Council Member Steve King Council Member Michelle Lakso Council Member Darrin Mosher Jr. Council Member Danny Peterson (Non-Voting) ABSENT: None STAFF: City Administrator Mark Statz Finance Director Bruce DeJong City Attorney Scott Baumgartner II. ITEMS OF DISCUSSION 1. Preliminary 2023 Budget Administrator Statz reviewed the 2023 Preliminary Budget in conjunction with Finance Director DeJong. A lengthy discussion ensued regarding the following items: inflation, budget line items, LGA, gambling, Fire Relief, the Fire and Police Department budgets, building revenue, fuel costs, escrows, park maintenance, staff wages (cost of living cola 3%), step increases for new hires, Fete des Lacs with offering more events/programs this year than past years, election wages for 2023 not being needed, engineering costs, liability insurance, a tax levy increase of 3.6%, liquor license revenue being lower than average due to COVID rebates, developments, accounting for overtime (Public Works and Administrative), flex work schedules, safety issues and etc. 2. Review of Assist. City Admin. Position Administrator Statz stated that this is not a review of the current staff member, Ms. Lewis, but the position itself, whether the position should remain, is the position worthwhile and does it have growth possibilities. City of Centerville Council Meeting Minutes July 27, 2022 Council Member King stated that it had not been enough time to consider the position as it was incepted eight (8) months prior. Several Council Members felt that additional time should be given to the position to realize the benefits and to ascertain whether the City Administrator’s position has been relieved of some of his responsibilities. It was also felt that controlling overtime and other benefits may be obtained in the future with the position being retained. Administrator Statz stated that delegation of EDA to Ms. Lewis and Parks & Recreation to Ms. Bender has been working very well. He stated that he is satisfied with the benefits of the position. 3. Downtown Redevelopment Strategies Administrator Statz suggested that with the attendance of Mr. Scott Baumgartner, that this item could be discussed following the regularly scheduled meeting if Council chose to recess the meeting and restart the Work Session at that time. 4. Cannabis Regulation Administrator Statz reviewed the memorandum presented from Attorneys, Glaser and Baumgartner, regarding city regulation, recent changes in law allowing the sale of certain edibles and beverages infused with the cannabis ingredient THC. Attorney Baumgartner reviewed three (3) option that were contained in the memorandum: 1. Council could adopt a moratorium prohibiting the expansion of cannabis sales (which would allow one (1) year to study the sales and utilize that time to create comprehensive cannabis regulations which would also afford the Legislature ample time to create state-wide cannabis regulations), along with the pros and cons; 2. The Council could adopt business regulations governing cannabis sales, along with the pros and cons; and 3. The Council could adopt an “Interim” cannabis regulations by issuing licenses with limited business sales. Discussion also took place regarding age limits under the new law. The consensus of Council was go with a moratorium. It was requested to be on the next Work Session for further discussion. Lengthy discussion was had by Council regarding the partnering of the City Attorney’s firm with other communities (Anoka and Andover) to see how they would be moving forward along with information from the League of MN Cities. III. ADJOURNMENT Acting Mayor Koski adjourned City Council Work Session at 6:27 p.m. allowing for a five (5) minute break prior to starting the regular City Council Meeting. COUNCIL MEETING I. CALL TO ORDER Acting Mayor Koski called the meeting to order at 6:34 p.m. Page 2 of 8 Approved City of Centerville Council Meeting Minutes July 27, 2022 ROLL CALL PRESENT: Acting Mayor Russ Koski Council Member Steve King Council Member Michelle Lakso Council Member Mosher Junior Council Member Danny Peterson (Non-Voting) ABSENT: Mayor D. Love STAFF: City Administrator Mark Statz City Attorney Scott Baumgartner II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Acting Mayor Koski provided an opportunity for others to add or delete any items. Administrator Statz stated that there was a modification noted in red on the agenda. Additional checks were added and a voided (Check #35246) made to E. G. Rud & Sons. This was an error as the developer should make the payment. He noted that a citizen desired to address Council in open forum. Acting Mayor Koski stated that he would allow public comment – Item IV, under Appointment and Presentations. Administrator Statz also added item #9 to the Consent Agenda regarding an Encroachment for 1812 Old Mill Court. Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the Agenda with the noted changes, as presented. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS Acting Mayor Koski asked if there was anything that needed to be read for public comment. Administrator Statz said no and we ask that the public keep their comments to 3-5 minutes long. There will be no back and forth comments. The Council will hear them out at this time. This was not an action item on agenda, so there is no action required. Ms. Karen Francois, 1735 Dupre Road, stated that she appreciated the opportunity to address Council and that she has never done so in the 17 years of living in Centerville. She stated that when the home was purchased there were violations per City Code regarding landscaping. She stated that a landscape plan was approved by the City and they planted needed trees. She stated that they have always had their trees professional trimmed every three (3) years during the appropriate season. She stated that on Monday, her neighbor was approached by the City tree trimmers or somebody that the City contracted. She stated that she and her husband were not, upon returning from work, Page 3 of 8 City of Centerville Council Meeting Minutes July 27, 2022 her maple tree had been damaged by the tree trimmers. She described the damage as a hole in the canopy in the tree. In her angry on Monday evening, she called the job a hack job and felt violated stating that this should never had happened. She stated that she is asking for four (4) things from Council: a public apology for the damage and the invasion, to have the City review their policy on tree trimming and consider notification to each homeowner, retraining for the person who makes the decisions to trim trees and recommends consulting with an arborist. Lastly, she would like the City to pay for their contractor to professionally trim the tree where the damage occurred. She was unsure of the cost and thanked Council for their time. Acting Mayor Koski stated he was caught off guard and asked if Council could have dialogue regarding the matter. Administrator Statz stated he did not know of this issue until he stepped out of the work session this evening. He stated our crews were out trimming trees around trails, sidewalks and right-of-ways in preparation of the plowing season. He stated that he would discuss the matter with the Public Works Director. Acting Mayor Koski apologized on behalf of Council stated that if there was an error on the City’s part. He stated that Staff would look into the matter. Administrator Statz stated that he would research the matter and contact Ms. Francois on the following day. He also stated that he would place the matter on Council’s next agenda. V. PUBLIC HEARINGS 1. None. APPROVAL OF THE MINUTES 1. None. VII. CONSENT AGENDA 1. City of Centerville Claims through July 25, 2022 (Check #35236-35277), (E1918E-1923E) & Voided (Check #35426, 35247 & 35195) 2. Centennial Lake Police Department Claims through July 21, 2022 (Check #14393-14414), (E2022053-E2022056) & Payroll (Check #14391-14392) 3. Centennial Fire District Claims through July 26, 2022 (Check #9347-9354) & (E2022008-2022009) 4. Alexandra House Request for Funding 5. Accepting Resignation of Planning and Zoning Commissioners 6. Appointment of Planning and Zoning Commissioners 7. Encroachment Agreement (Fence) - 7111 Brian Drive 8. Special Event – Private Property (Centerville Elementary School), August 31, 2022 9. Encroachment Agreement (Approach & Parking Pad) – 1812 Old Mill Court) Acting Mayor Koski pulled items 4, 5 & 6 for discussion. Page 4 of 8 City of Centerville Council Meeting Minutes July 27, 2022 Motion by Council Member Lakso, seconded by Council Member Mosher to Approve the Consent Agenda its 1, 2, 3, 7, 8 and 9, as presented. All in favor. Motion carried. Item # 4 - Acting Mayor Koski stated that annually the City contributes to the Alexandra House and thanked them for their services. Item #5 - Acting Mayor Koski stated Ms. Linda Broussard-Vickers and Mr. Nick Twohy have resigned from the Planning & Zoning Commission. He thanked them for many years of dedication services. Item #6 - Acting Mayor Koski stated two (2) candidates applied for the Planning & Zoning Commission vacancies and Ms. Gloria Semmelink and Mr. Bruce Thompson were interviewed and recommended for appoint to the Commission. He welcomed them. Motion by Council Member Lakso, seconded by Council Member King to Approve the Agenda Items #4, 5 & 6, as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Request for Encroachment Agreement, 7227 Clear Ridge – Raised Garden (Front Yard.) Administrator Statz stated that the resident at 7227 Clear Ridge has asked to table this request. Administrator Statz stated that this item should have been removed from the agenda. Brief discussion ensued regarding the item. Motion by Council Member Lakso, seconded by Council Member Mosher to Table the Request for Encroachment Agreement, 7227 Clear Ridge – Raised Garden (front yard). All in favor. Motion carried. IX. NEW BUSINESS 1. Res. #22-0XX – Assigning Special Assessment to Fund 353 Finance Director DeJong reviewed the resolutions intent, stating that some bonds were paid/refunded which were for street projects that had special assessment associated with them. He requested that a transfer be made accounting for those to Fund 353 and apply the special assessment fund to pay down additional bonds which would reduce the tax levy in the future. He stated that there were approximately $80,000 of special assessments that remained outstanding and it was discussed at the last budget meeting. He stated that without using this money, we would have to increase the debt service levy. He stated that with this action, the debt levy budget line item would be reduced by roughly $18,000. Acting Mayor Koski asked whether this was acceptable practice and Finance Director DeJong stated that if nothing was done, the funds would remain in the general fund and transfers would Page 5 of 8 City of Centerville Council Meeting Minutes July 27, 2022 need to be made. A brief discussion ensued as to how much longer assessments will be coming in funds 348, 349, 352 and 351, transferring of funds and when funds can be used for other funds or levy reduction. Motion by Council Member King, seconded by Council Member Mosher to Approve Res. #22-0XX Assigning Special Assessments to Fund 353 as Presented. All in favor. Motion carried. 2. Development Security Reduction Request – Rehbein Commercial Administrator Statz stated that there are two (2) requests for security reduction by Rehbein. One being for Rehbein Commercial and the other being Rehbein Industrial. He stated that the letter of credit is only for the public infrastructure portion of the project. They have submitted documentation that shows they have paid their contractors and subcontractors and also have lien waivers, so the valuation of what has been completed is being requested to be subtracted from their Letter of Credit. Administrator Statz stated that they still have some punch list items to complete. He stated that staff recommends the reduction in their Letter of Credit to an amount remaining of $60,000 until all items are completed. It is believe that the next request will be to completely remove the security. Motion by Council Member King, seconded by Council Member Lakso, to approve the Development Security Reduction Request for Rehbein Commercial to $60,000 as Presented. All in favor. Motion carried. 3. Development Security Reduction Request – Rehbein Industrial Administrator Statz stated that this item as similar to the other request with the project extending st Fairview Street all the way to 21 Avenue. With this development the developer extended the water main, built a little bit more roadway, and removed the temporary cul de sac. He stated that the project was substantial complete, except for the wear course (final coat of asphalt). He stated that staff was recommending a reduction to $100,000. Administrator Statz stated that the project was going very well and would be completed in the time frame required. Motion by Council Member Lakso, seconded by Council Member Mosher to approve the Development Security Reduction Request for Rehbein Industrial to $100,000 as Presented. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report Administrator Statz reported that he did not get the Administrator’s Report out, in fact, he had just finished it up before the meeting. The items that were discussed as are follows: Medallion winners, unclaimed prize, summer events winding down (Music in the Park and Main Street Market), and The Mayor’s Minutes. Page 6 of 8 City of Centerville Council Meeting Minutes July 27, 2022 Administrator Statz reported on several developments: Block 7 is noticeable missing from this agenda, that the bids for homes and infrastructure were considerable higher than they were anticipating. He stated that Centra Homes has remained in communication with staff and it was anticipated that they would be coming back with a proposal. Centerville Elementary was nearing completion with the Building Inspector completing an inspection today. Old Mill Estates with the developer resolving some issues and staff attempting to resolve the trail issue with the property owner. Centerville Storage was open but had additional items to take care of. He also reported that Bayview Villas, Kwik Trip, Peterson Shores, Sutton, American Roofing Supply, Max Storage grading & CUP and Amazon. Administrator Statz thanked the Public Works Department for their work with the main well and stated that Well #2 did well and the Lino Lakes interconnect was not needed. Acting Mayor Koski asked about the shoreline in Bayview Villas, how it was going to be fixed, if there would be any damages to the residential property. Administrator Statz stated that he believes that it has been completed with very little invasiveness. 2. Council Reports a. Lakso -  Parks & Recreation – Council Member Lakso reported that there is a vacancy and that they are diving into volunteer appreciation dinner. They are putting together a list of volunteers for this past year and would be forwarding it shortly. She noted that there have fewer volunteers this year than years past.  Anoka County Fire Protection Council – Council Member Lakso stated that the meeting would be the following evening. b. Koski –  Planning & Zoning Commission – Council Member Koski stated that two (2) members resigned and that two (2) members were appointed. Administrator Statz stated that the Planning & Zoning Commission passed outside storage regulations for residential areas which will be forwarded to Council for final adoption shortly.  Fire Steering Committee – Council Member Koski stated that there was a meeting st the previous evening and one (1) scheduled for the 21. He stated that they discussed the budget, that the number of calls increased, the partnership with SBM was working well and that he had an opportunity to meet members of the Board of SBM. c. King –  Economic Development Authority – Council Member King stated that a coffee shop is interested in 1737 Main Street with a drive-through. He reported that Mr. Gregory Rams Giles has been appointed to ACRED. He stated that the Center Stage Program has been revised with offerings being video message on YouTube, Facebook, ads in Page 7 of 8 City of Centerville Council Meeting Minutes July 27, 2022 the Quad for new businesses, increase the number ads for a new business up to 4, $150 toward chamber membership and $150 towards advertising on social media. He also stated that a representative from Civic Intelligence has approached the EDA regarding providing a proposal for services related to market, statistics, census information, etc. which may aid the EDA in assisting business expansions, etc.  Fire Steering Committee – Council Member King gave no report. d. Mosher – stated that, as a Lion Member, he participated in several events for Fete des Lacs during the weekend.  Economic Development Authority – Council Member Mosher stated that he was unable to attend the meeting.  Police Governing Board – Council Member Mosher gave no report. e. Love –  North Metro Telecommunications Commission – Mayor Love gave no report due to his absence.  Police Governing Board – Mayor Love gave no report due to his absence.  Other Mayoral Reports – Mayor Love gave no report due to his absence. XI. ADJOURNMENT Motion by Council Member Lakso, seconded by Council Member King to Adjourn the Regularly Scheduled Council Meeting at 7:35 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 8 of 8