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Home My WebLink About2023-02-01 P & R Meeting Minutes Approved CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held a scheduled meeting on February 1, 2023 in the Council Chambers at the Centerville City Hall and live streamed at: https://northmetrotv.com/centerville-stream/. Present: Committee Member Heidi Errickson-Grahek Committee Member Kathy Freiermuth Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: Ms. Teresa Bender, City Clerk Mr. Steve King, City Council Absent: Committee Member Emem Akpan Committee Member Jessica Kubat I. CALL TO ORDER Committee Chair Errickson-Grahek called the February 1, 2023 meeting of the Parks and Recreation meeting to order at 6:36 p.m. II. APPROVAL OF AGENDA Motion made by Committee Member Seeley, seconded by Committee Member Errickson-Grahek to add the following items to the agenda: VI. New Business, 6. Skate Nights 2024 and VIII. Updates/Announcements, 2.b. Skate Night - February, 2023 All in favor. Motion carried. III. APPEARANCES – NONE IV. PUBLIC HEARINGS – NONE V. UNFINISHED BUSINESS 1. 2023 – Music in the Park Contracts (B. Peterson) Committee Member Peterson stated that there would be eight scheduled events; July 13, 20, 27 and July 11, 18, 25 and August 8 and 15, 2023. He noted that there would not be performance on Fourth of July or Night to Unite (August 1, 2023). Committee Member Peterson also stated that the contracts had been forwarded to Ms. Bender for execution and once all contracts are received, marketing will commence. Committee Member Peterson requested that he have volunteers for June 20, July 11, 18 and 25, 2023 as he would not be available those dates. It was suggested that Mr. Tom Lee or Mr. Kevin Amundsen be contacted as soon as possible to ascertain their availability and willingness to volunteer any evenings that City of Centerville Parks and Recreation Meeting Minutes February 1, 2023 Mr. Peterson would be unavailable. a. Food Options – Committee Member Peterson stated that he had been in contact with Ms. Lonni Olson to determine her willingness of scheduling food trucks for the Music In The Park events this year as in previous years. Committee Member Seeley stated that a recap had been given the previous year along with suggestions for obtaining and retaining reliable vendors for the events. The item was tabled to the March meeting. VI. NEW BUSINESS 1. Request for Use of LaMotte Park – B-Day Part, February 4, 2023 from 1-3:30 p.m. The request for use was contained in the packet for consideration. Motion made by Committee Member Peterson, seconded by Chairperson Member Errickson- Grahek to approve the use of Laurie LaMotte Memorial Park as Requested. All in favor. Motion carried. 2. Request for Use of LaMotte Park, Summer Activities – Centennial Community Education The request for use was contained in the packet for consideration. Motion made by Committee Member Seeley, seconded by Committee Member Peterson to approve the use of Laurie LaMotte Memorial Park as Requested. All in favor. Motion carried. 3. Request for Use of LaMotte Park, Centerville Elementary School Medallion Hunt, February 6-10, 2023 The request for use was contained in the packet for consideration. Motion made by Committee Member Seeley, seconded by Chairperson Errickson-Grahek to approve the use of Laurie LaMotte Memorial Park as Requested. All in favor. Motion carried. 4. Submittal of SHIP Grant – 2 Drinking Fountains (Laurie LaMotte Memorial Park & Acorn Creek Park) – Not to Exceed $22,000/Park City Clerk Bender stated that the style of hydration station was proposed by Public Works Director Palzer, was freeze resistant and cost $10,791. She stated that there would be additional installation fees for waterline, concrete work, etc. She stated that funding would come from the Maintenance or Capital Outlay funds. Motion made by Chairperson Errickson-Grahek, seconded by Committee Member Peterson to recommend to the City Council to Approve the Submittal the SHIP Application & Upon Successful Granting Purchase and Install the Fountains at the Proposed Parks. All in favor. Motion carried. 5. Submittal of SHIP Grant - Bike Repair Stand (Laurie LaMotte Memorial Park) City Clerk Bender provided the committee with a proposed bike repair stand that came with a heavy- 2 City of Centerville Parks and Recreation Meeting Minutes February 1, 2023 duty air pump and gauge, hanger arms that fit most bikes and commonly used tools for simple maintenance of bicycles and cost $1,203. She stated that there would be additional installation fees for concrete work. She also stated that the entire cost should be covered by the grant. Motion made by Chairperson Errickson-Grahek, seconded by Committee Member Seeley to recommend to the City Council to approve the submission of this SHIP application and to approve the purchase and installation of the Bike Repair Stand. All in favor. Motion carried. 6. Skate Nights - 2024 Committee Member Seeley suggested that the dates for the 2024 events be selected to ensure equipment availability with Wargo Nature Center (snowshoes, fat tire bikes and kicksleds). Committee Member Seeley volunteered to arrange for scheduling. Motion made by Chairperson Errickson-Grahek, seconded by Committee Member Freiermuth to approve the dates of Saturday, January 13, 2024 and Friday, February 9, 2024 for the 2024 Skate Nights. All in favor. Motion carried. VII. APPROVAL OF PRIOR P & R MINUTES Motion made by Chairperson Errickson-Grahek, seconded by Committee Member Peterson to approve the minutes of the September 12, 2022 meeting with the following revisions: Page 2, V. Unfinished Business, b. Pay for Bands – remove “what the City has been paying” & replace with “their payment”; Page 3, 5. SHIP Grants – remove “desired” & replace with “would like” on Page 4 add “P & R meeting. All in favor. Motion carried. Motion made by Chairperson Errickson-Grahek, seconded by Committee Member Peterson to rd approve the minutes of the October 5, 2022 meeting revisions: Page 1, III Appearances 3 paragraph change “my” to May” and delete “other” after etc. at top of Page 4. Change spelling of “Lund” to “Lundh”. All in favor. Motion carried. VIII. UPDATES/ANNOUNCEMENTS 1. Staff Updates a. Main Street Market/Bald Eagle Water Ski Club City Clerk Bender contained a staff update in the packet for the committee’s review. b. Rainbow Tree Contract City Clerk Bender contained a staff update in the packet for the committee’s review. c. Skate/Sled Night Flyer for February, 2023 City Clerk Bender contained a staff update in the packet for the committee’s review. 2. Committee Member Updates 3 City of Centerville Parks and Recreation Meeting Minutes February 1, 2023 a. Skate Night Recap (Jan 14, 2023) A recap was given and it was stated that there were approximately 80 individuals that participated in the event. The smores and hot cocoa were very popular with the crowd and the kids really enjoyed receiving ribbons. Committee Member Peterson will order more medals and ribbons for the February event. b. Skate Night Final Prep (February 10, 2023) It was stated that additional supplies would be needed for the February event. Committee Member Seeley would purchase additional Smore ingredients and Committee Member Freiermuth agreed to assist her in prepping them for distribution. Additional sticks/skewers are also needed for the marshmallows and Committee Member Peterson offered to obtain them. City Clerk Bender will send an email to the other P & R members to determine if they would be available to help the day/evening of this event. 3. Park funds from Amazon fees – Committee Member Errickson-Grahek Committee Member Errickson-Grahek informed the Committee Members that there are funds available from the fees collected from Amazon that could be used to purchase ADA equipment. Committee Member Freiermuth is the member who has been investigating types of equipment, cost, placement, etc. and has been working with Public Works Director Palzer, presenting him information as received. This item would be placed on the March Agenda for additional discussion. 4. City Council Liaison Council Member King stated that there has been some interest in Block 7 and that the committee should review the Administrator’s Report on a regular basis. He stated that if anyone had any questions he would be happy to address them. VII. ACTION ITEMS STATUS/UPDATE City Staff would update the Action Items List. VIII. ADJOURNMENT Motion made by Committee Member Peterson, seconded by Chairperson Errickson-Grahek to adjourn the February 1, 2023 P & R meeting at 8:12 pm. All in favor. Motion carried. Original transcription: submitted by Linda Neudecker, Recorder Modified transcription: submitted by Teresa Bender, City Clerk 4