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HomeMy WebLinkAbout2023-04-05 P & R Minutes - Approved Approved CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held a scheduled meeting on April 5, 2023, in the Council Chambers at the Centerville City Hall and live streamed at: https://northmetrotv.com/channel-15-live-stream. Present: Committee Member Emem Akpan Committee Member Heidi Errickson-Grahek Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: Ms. Teresa Bender, City Clerk Ms. Raye Taylor, City Council Liaison Absent: Committee Member Kathy Freiermuth Committee Member Jessica Kubat I. CALL TO ORDER Chairperson Errickson-Grahek called the April 5, 2023, meeting of the Parks and Recreation to order at 6:35 p.m. II. APPROVAL OF AGENDA Motion by Committee Member Peterson, seconded by Committee Member Seeley to add the following item to the agenda: III. Awards/Presentations/Appearances, #1. Introduction of Ms. Raye Taylor, City Council Liaison and to accept the agenda as modified. All in favor. Motion carried. III. APPEARANCES 1. Introduction of Council Liaison, Raye Taylor Council Liaison Taylor shared that she is a veterinarian and had been appointed to the Council just recently. She’s very excited to be more involved with the city. 2. Mr. Jacob Hart, Eagle Scout Project: New Bike Racks Eagle Scout Jacob Hart, a member of Troop 236, appeared before the Committee to present a proposed Eagle Scout Project and posed the installation of new bike racks in several of the parks. He distributed a map of each park which showed potential locations for the replacement of and/or City of Centerville Parks & Recreation Meeting Minutes April 5, 2023 new installation of bike racks. He would like to begin the installation of these bike racks in August, but has many preliminary details to complete such as obtaining donations of product, placements, etc. Mr. Hart was directed to contact Public Works Director Palzer to work closely with him regarding proposed locations for installation, products needed, etc. prior to appearing before the Committee’s next meeting. 3. Mr. & Mrs. Dick Munbleau – Additional Pickle Ball Courts (Eagle Park) Mr. Munbleau, a resident living close to Eagle Park, appeared before the Committee and stated that he had concerns regarding the ability to lower the net at the tennis court in Eagle Park. He stated that previously there was a crank which allowed for adjustment between the net height for tennis (36”) and pickleball (34”). He stated that it currently is zip-tied and not adjustable. He also stated that the tennis court was minimally used and asked if the Committee would consider making the court entirely pickleball courts. The Committee felt that additional discussion should take place regarding the request and potentially placed on a future agenda. IV. PUBLIC HEARINGS – NONE V. UNFINISHED BUSINESS 1. Status of SHIP Grants City Clerk Bender stated that the City was successful in obtaining the two SHIP Grants. She explained that the City was awarded $2,454.26 for the installation of the proposed Bike Repair Station to be installed along the Regional Trail in Lauria LaMotte Memorial Park. The funding would cover the purchase of the station and installation but exclude labor for the installation. City Clerk Bender stated that the City was awarded $3,000 for the installation of the proposed Hydration Stations for Acorn Creek Park and Laurie LaMotte Memorial Park. She explained that each station was approximately $10,000 which did not include installation. Ms. Bender stated that the installations and submissions of invoices needed to be completed within a year. Motion by Chairperson Errickson-Grahek, seconded by Committee Member Akpan to recommend to the City Council to accept both grants. All in favor. Motion carried. 2. Purchase of Music Mixer & Speakers Committee Member Peterson discussed his recommended purchases: mixer - $1,700, (2) audience speakers - $850/ea. and (2) additional speakers for the musicians - $150/ea. He stated that a hardcover-sturdy, water/airproof case should be purchased for the mixer which would cost approximately $100. He also stated that these same types of cases may be considered for the Page 2 of 5 City of Centerville Parks & Recreation Meeting Minutes April 5, 2023 speakers along with any additional cables, etc. He felt that the total cost of upgrading the equipment would be $4,000. Discussion ensued regarding the budget and funding the items, the selling or keeping of the old equipment, the use of the equipment with almost all events, etc. Motion by Committee Member Seeley, seconded by Committee Member Akpan to recommend to the City Council to approve the expenditure of $4,000 for the new mixer, speakers, cases, etc. with $3,000 coming from the Professional Services of the P & R budget and the remaining $1,000 from the donation from Kwik Trip or any additional expenses would be paid from the P & R budget. All in favor. Motion carried. 3. Music in the Park a. Band Contracts Committee Member Peterson gave an update that he has successfully scheduled eight bands for the 8-week run of events between June 13 and August 15 with no performance scheduled on July 4 and August 1, 2023. He stated that staff would be forwarding contracts to performers for signatures and returning to City Hall. b. Vendors - Carbone’s Carbone’s has committed to providing food for all eight weeks of the Music in the Park series and, in addition to their pizza, will have some unique offerings. VI. NEW BUSINESS 1. Park Facility Permit Application Motion by Committee Member Akpan, seconded by Chairperson Errickson-Grahek to recommend to the City Council to approve the submitted application for Cub Scout Pack 232 for the use of Laurie LaMotte Memorial Park for their annual Rock Launch with the local MASA rocketry club, scheduled for April 29, 2023 with a rain date of May 13, 2023. All in favor. Motion carried. 2. Park Facility Usage Request Motion by Chairperson Errickson-Grahek, seconded by Committee Member Akpan to recommend to the City Council to approve the submitted application for Centennial Youth Soccer for the use Laurie LaMotte Memorial Park from Spring through Fall on Mondays through Thursday evenings, subject to the submittal of their schedule in advance. All in favor. Motion carried. NOTE: Ms. Bender stated that Centennial Community Education has scheduled the use of one of the soccer fields at Laurie LaMotte Memorial Park from July 19 to August 9, 2023 from 5:30-7:00 p.m. Page 3 of 5 City of Centerville Parks & Recreation Meeting Minutes April 5, 2023 a. Approvals of Park Use Applications by Staff Ms. Bender informed the Committee that occasionally a request to utilize a park is received and use request is prior to the next meeting and that she would like authorization to approve those applications. She stated that those approved would appear on the next agenda for the Committee to review. The Committee authorized her to approve those that the timeframe of use did not coincide with meetings and all others continue to be forwarded for Committee action. 3. 2023 Volunteer Appreciation Day Following previous discussions and suggestions regarding the date, time, location, food, and appreciation items, it was suggested that the Volunteer Appreciation Day be placed on the May agenda for additional discussion. 4. 2023 Annual Parks Clean-up a. P & R Committee Members & Volunteers The upcoming event has been scheduled for April 29, 2023 at 9 a.m. with volunteers meeting at City Hall. Posters have been made and placed in the Kiosk at Corner Stone Park. b. Lions Clean-up th Ms. Bender reported that the Centerville Lions’ Clean-up was scheduled for May 13 at 8:30 a.m. along the Lions Adopt A Highway route. c. Centennial Lakes Little League Clean-up Ms. Bender reported that the Centennial Lake Little League Clean-up was scheduled for April 15 with a rain date of April 22, 2023 for Laurie LaMotte Memorial Park. Discussion ensued regarding the potential for all groups to collaboratively work together to beautify the City. 5. Trunk or Treat Event Ms. Bender reported that the event had been scheduled for Saturday, October 28, 2023, the parking lot had been reserved and trinkets purchased with the assistance of Chairperson Errickson-Grahek. 6. Main Street Market – Entertainment Ms. Bender reported that Dakota Clover has again volunteered to perform weekly at the markets this year. VII. APPROVAL OF MINUTES Page 4 of 5 City of Centerville Parks & Recreation Meeting Minutes April 5, 2023 1. December 7, 2022 Meeting Minutes Motion by Committee Member Peterson, seconded by Committee Member Seeley to approve the minutes of the December 7, 2022 Park & Recreation Committee Meeting as submitted. All in favor. Motion carried. VIII. UPDATES/ANNOUNCEMENTS 1. Staff Updates a. Promotion of Parks – Business Expo (Fete des Lacs) Ms. Bender stated that the Committee was welcome to set up a table at the Business Expo during the Fete des Lacs Celebration in order to inform the public of all the activities offered and potentially gain contacts for volunteers, etc. b. Banners/Table Coverings Ms. Bender reported that a suggestion had been made regarding the purchase of a covering with the Parks & Rec. logo with the potential for a clear covering to provide protection of the covering. Ms. Bender stated that she would research costs associated with the purchase of a table covering. 2. Committee Member Updates Committee Member Peterson reported that there was a remaining vacancy on the Committee. 3. Council Liaison Update Council Liaison Taylor was very interactive with the Committee during the meeting but did not provide an update. IX. ADJOURNMENT Motion made by Committee Member Peterson, seconded by Committee Member Akpan to adjourn the Regularly Scheduled April 7, 2023 Parks & Recreation Committee meeting at 8:40 pm. All in favor. Motion carried. Original transcription: submitted by Linda Neudecker, Recorder Modified transcription: submitted by Teresa Bender, City Clerk Page 5 of 5