Loading...
HomeMy WebLinkAbout2023-08-23 WS, CC & Clolsed Exec. Meeting Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION AND MEETING AUGUST 23, 2023 5:00 & 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session & Meeting on August 23, 2023 in Council Chamber of City Hall and the Regular Council meeting was live streamed by North Metro TV at 6:30 p.m. WORK SESSION MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski (Arrived @ 5:01 p.m.) Council Member Darrin Mosher Council Member Steve King Council Member Raye Taylor (Via Zoom-Not Part of Quorum) Junior Council Member Rowan Shaw (Non-Voting) ABSENT: City Administrator, Mark Statz City Attorney, Kurt Glaser STAFF: Assistant City Administrator, Athanasia Lewis Finance Director, Bruce DeJong II. ITEMS OF DISCUSSION 1. Concept Plans and Development Incentives review – LaLonde Property a. Ebert Companies b. North Shore Development Partners Administrator Statz briefly update Council on the property located at 1687 Westview Street, stated that the property was privately owned and that the current estate executives had requested that the City assist them in locating developers for the property. He stated that the city has received two Concept Plans (Ebert Companies and North Shore Development Partners) which were contained in the packet for review along with potential development incentives that the city may want to offer if determined appropriate. He reviewed the information with Council. 2. 2024 General Fund Budget Review Finance Director DeJong stated that staff had uncovered a coding error associated with expenditures for the website maintenance of $12,000. He stated that originally the expenditure was coded to the Capital Replacement Fund when the license was purchased in 2022. He stated that adjustments have been made for 2023 but going forward the expenditure needed to be accounted for in the budget. He stated that it Approved City of Centerville City Council Work Session Meeting Minutes August 23, 2023 was customary to account for funding through the Water and Sewer Enterprise funds for a portion of the costs ($6,000) and the General Fund ($6,000). He also explained that there was an increase of just over $343,000 in the General Fund expenditures with the vast majority of the anticipated increases being due to public safety increased costs (Centennial Police - $155,000 and Centennial Fire - $58,000 which would be partially offset by the one-time State Public Safety grant of $171,000. He reported that Staff had verified with ABDO that it was appropriate accounting methods to recognize the Public Safet grant as revenue for 2024. III. ADJOURNMENT Mayor Love closed the Work Session at 6:25 p.m. COUNCIL MEETING I. CALL TO ORDER Mayor Love called the meeting to order at 6:30 p.m. Mayor Love called for a moment of silence in memory of Council Member King due to his passing. Mayor Love stated that Council would be honoring/memorializing Council Member King at their next meeting due to scheduling with the family. 1. Roll Call ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Taylor (Via Zoom-Not Part of Quorum) Junior Council Member Rowan Shaw (Non-Voting) ABSENT: Council Member Steve King STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis City Attorney, Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. City Administrator Statz stated that the Met Council Representative, Mr. Tim Anderson, who was scheduled to appear before them would not be attending due to his recent resignation from the Council. He stated that when a new individual is appointed for our District. Page 2 of 7 City of Centerville City Council Work Session Meeting Minutes August 23, 2023 Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Set Agenda as Amended. All in favor. Motion carried. IV. APPEARANCES/PRESENTATIONS 1. City of Excellence Award – Mr. Luke Fischer, LMC Executive Director Mayor Love introduced Mr. Luke Fischer, LMC Executive Director and stated that Council Member Ms. Wendy Berry, West St. Paul (Second Vice President of the League Board of Directors) was also present. Mr. Fischer stated that the League also passed on their condolences to the King family, Council and the residents of the City of Centerville. Mr. Fischer reviewed with Council the League’s programming/purposes/services provided to its members. Council Member Berry stated that they were present to celebrate the City in receiving the City of Excellence Award recently at the Annual Conference. She reviewed the criteria for receiving the award and stated that the award was for the Junior Council Member Program. A short League video was played where both the current (Rowan Shaw) and the previous (Dan Peterson), Junior Council Members were interviewed along with Mayor Love giving a synopsis of the program. Ms. Berry stated that the video was shown at the conference. Ms. Berry congratulated the City of Centerville for receiving the award. Mayor Love stated that Council Member King was extremely proud of both Mr. Peterson and Mr. Shaw for serving, and the youth of the community and that he was concerned with the timing of their appearance and the award being presented due to Council Member King’s passing. V. PUBLIC HEARINGS 1. None VI. APPROVAL OF THE MINUTES 1. None VII. CONSENT AGENDA 1. City of Centerville Claims through August 23, 2023 (Check #36125-36152), (2115E-2121E) & (Voided Check #35852) 2. Centennial Lake Police Department Claims through August 10, 2023 (Check #14884- 14897), (Payroll Check #14882-14883) & (2023058E-2023063E) 3. Centennial Fire District Claims through August 22, 2023 (Check #9552-9555), (Payroll Check #9550-9551) & (2023010E-2023011E) 4. Encroachment Agreement, PIN #23-31-22-42-0106 – Fence 5. Special Event Permit-Private Property, 1747 Dupre Road (Noise) 6. Centennial Fire District Use of Facilities & Application Mayor Love provided an opportunity for members to pull items for additional discussion. Page 3 of 7 City of Centerville City Council Work Session Meeting Minutes August 23, 2023 Council Member Koski requested that Consent Agenda Item #5 be pulled for further discussion. Motion by Council Member Mosher, seconded by Council Member Koski to Approve Consent Agenda Items #1-4 & #6 as Presented. All in favor. Motion carried. Council Member Koski stated that Item #5 was a Special Event Permit-Private Property which was submitted by fairly new residents who wanted to get to know their neighbors by hosting a neighborhood party. He stated that he felt that it was a fantastic way to meet neighbors, he encouraged others to also engage in getting to know their neighbors and to continue the tradition of keeping Centerville as having the “small town” feel. Motion by Council Member Koski, seconded by Council Member Mosher to Approve Consent Agenda Item #5 as Presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Res. #23-0XX - Stormwater Program Policy Administrator Statz stated that the item was brought back, involved the City Attorney and started a new policy which incorporated previous language, new language and input from Council from the past. Attorney Glaser stated that the format had changed, attempted to add clarity and formalize the policy. He stated that structure was provided for ranking projects and their criteria. Lengthy discussion ensued regarding environmental sustainability of a remediation project, the necessity of providing two bids and following the same standards required by the City, ensuring that the City is not causing issues/stormwater hardship on another and how same was addressed in the policy, state of the law/civil law between neighbors or negatively effecting others and the policies clarity, Attorney Glaser’s willingness to state “close by neighbors/nearby or all other properties” as language modifications rather than “other” in 7), c. Administrator Statz’ recommendation to add the language “Conditions on other properties”. Discussion continued regarding the terminology of the previous policy only referring to “groups” versus individual property owners, easements being conveyed to the City, the benefit to the City and if the homeowner does not maintain the City can and the City’s ability to enter into that area or land right at no cost, projects entering easement of the City already but if one is not then they must provide, the City’s ability to make repairs and assess back to the property owner, assisting residents with projects of this type, it being a good policy, assessments and its governance per State Statute 429 and the loan versus a grant program versus this program which contains oversight, a reasonable interest rate being provided through the program. Motion by Council Member Mosher, seconded by Council Member Koski to Adopt Res. #23-017 – Authorizing City Participation in Resolving Private Storm Drainage Problems “Storm Drainage Grant Program” with Amendments to the Policy as Follows: 6) Adding “iii. The environmental sustainability of a proposed remediation project. and 7), c, Replacing “other” with “adjacent”. Mayor Love opposed. Motion carried. 2. Widgeon Circle Stormwater Project a. 1605 Widgeon Circle – Encroachment Agreement b. 1605 Widgeon Circle – Special Assessment Agreement & Waiver of Appeal c. 1615 Widgeon Circle – Encroachment Agreement d. 1615 Widgeon Circle – Special Assessment Agreement & Waiver of Appeal Page 4 of 7 City of Centerville City Council Work Session Meeting Minutes August 23, 2023 Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Widgeon Circle Stormwater Project as Submitted. All in favor. Motion carried. 3. Oak Circle Stormwater Project a. 6905 Oak Circle – Special Assessment Agreement & Waiver of Appeal Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Widgeon Circle Stormwater Project as Submitted. All in favor. Motion carried. IX. NEW BUSINESS 1. Appeal/Extension, Per City Code, Chapter 91, Subsection 91.08 – Twin Townhomes of Eagle Pass Administrator Statz stated that a request was received from the Board of the Twin Townhomes of Eagle Pass for an extension allowed by Code. Staff would recommend that they hire an Arborist to determine if there is an imminent danger, they would be removed immediately and that they are requesting to be allowed removal by January 31, 2024. Discussion ensued regarding removal of the additional cost of hiring an Arborist and that Staff could make the trees that needed to be removed and determine imminency, prediction of falling on neighboring property, City immunity for liability by allowing to stand, if in right of way/easement have control over and party of City powers and a friendly recommendation to secure dead trees to until removal. Council Member Mosher, seconded by Council Member Koski to Grant the Requested Extension for Removal of Dead Trees (8) on PIN #23-31-22-24-0098 by the Twin Townhomes of Eagle Pass Association to January 31, 2024, for Staff to Clearly Identify those Trees that are Dead/need Removal and Determine the Necessity of Those That Required Immediate Removal. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report – Administrator Statz stated that his Administrator’s Report was contained in the Council’s packet and that he would be happy to answer any questions that may be had. He stated that he had recently attended several meetings at the Rice Creek Watershed District Board Meetings and Public Hearings where the Centerville Lake Water Quality project was added and that he provided support on behalf of the City along with the City’s support of their general activities of continuing their trend for providing more projects and less regulations/redundancies. Assistant City Administrator Lewis reported that all surveys had been completed regarding the availability of members for the Council Retreat which would be scheduled for October 21, 2023 from 10 a.m. – to 2 p.m. and that a location would be forwarded to attendees shortly. She also reported that she had an opportunity to attend a Ribbon Cutting Ceremony in Brooklyn Park recently for a project that provided incubator spaces (i.e. work space/retail units) in a plaza that was entirely owned by their EDA. She stated that the project cost approximately 7.7 million dollars for the space, that she met the project managers associated with the project and requested that they appear before the City of Centerville’s to discuss their project. Page 5 of 7 City of Centerville City Council Work Session Meeting Minutes August 23, 2023 Jr. Council Member Shaw stated that high school sports had commenced, cross-county would be having their first meet in Duluth. City Attorney Glaser reminisced about meeting Steve King for the first time, stated that he was extremely annoyed with the City and ran for Council. He stated that he and the City would miss him. 2. Council Reports a. Taylor –  Parks & Recreation – Council Member Taylor gave no report. b. Koski – Council Member Koski asked for an update regarding the hotel study. Assistant City Administrator Lewis stated that results should be forthcoming shortly. He thanked the Centerville Lions for repairing the monument sign at Tracie Joy McBride Memorial Park. He stated that the summer programs had been completed (Music in the Park and Main Street Market) and he thanked the Parks & Recreation Committee along with Committee Member Peterson and his family for their dedication to the community. He stated that the CLPD welcomed two new officers and congratulated Corporal Krueger on his award and thanked him for his dedicated service to the City as a whole as he also serves on the Planning & Zoning Commission.  Planning & Zoning Commission – Council Member Koski gave no report.  Fire Steering Committee – Council Member Koski stated that the meeting call response times were discussed and decreasing/and getting first on scene and he thanked them for assisting others. c. Vacant - d. Mosher – He stated that the Park & Recreation Committee had scheduled their annual Movie in the Park Event for September 16, 2023 where they would be showing DC League of Super- Pets.  Economic Development Authority – Assistant City Administrator Lewis reported that the board was reviewing the Revolving Loan Project and planning the Business Appreciation event.  Police Governing Board – Council Member Mosher stated that the board swore in two new officers, approved their budget and an award was presented to Corporal Krueger from the American Legion for Law Enforcement Office of the Year. e. Love – Mayor Love stated that the Police Governing Board swore in Corporal Schroeder. He also stated that the Centerville Cares portion of the Administrator’s Report discusses International Overdose Awareness Day and provides some suggested resources/support for the issue(s). He wanted to highlight that section to residents in the Report. He stated  North Metro Telecommunications Commission – Mayor Love reported that the 2022 audit was reviewed, accepted and he stated that the Commission is in a strong financial position. He reported that the staff has been working with the Minnesota Office of Broadband Development to identify areas of digital inequity in Minnesota through that Page 6 of 7 City of Centerville City Council Work Session Meeting Minutes August 23, 2023 process that new services could be provided to citizens, primarily senior citizens. He reported that the Commission is developing new commercial sources of income to supplement funding. He noted that it was determined that the Staff were being paid under current market rates through a recent study, that 2024 Budget was approved with potential for implications due to the hiring of a new Executive Director as Ms. Arnson would be retiring at the end of the year. Mayor Love stated the importance of supporting legislation for all digital medias requiring funding for cable commissions and the services they provide to the public and government.  Police Governing Board – Mayor Love gave no report.  Other Mayoral Reports - Mayor Love gave no report. XI. RECESS CITY COUNCIL MEETING TO CLOSED EXECUTIVE SESSION Mayor Love recessed to the Scheduled Closed Executive Session at 7:45 p.m. and stated that Council would be taking a 5-minute recess prior to commencing the Closed Executive Session. Mayor Love stated that the meeting is closed pursuant to Minnesota Statue 13D.05, subd. 3, to discuss matters related to the budget and property governed by the Joint Powers Agreement for the Centennial Lakes Police Department XII. CLOSED EXECUTIVE SESSION All members of Council were present. 1. Contract Negotiations Discussions were had regarding the Centennial Lakes Police Department Joint Powers Agreement. XIII. ADJOURN CLOSED EXECUTIVE SESSION Mayor Love adjourned the Closed Executive Session at 10:15 p.m. XIV. RECONVENE CITY COUNCIL MEETING Mayor Love reconvened the regularly scheduled Council meeting at 10:16 p.m. XV. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Mosher to Adjourn the Regularly Scheduled Council Meeting of June 28, 2023 at 10:16 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 7 of 7