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HomeMy WebLinkAbout2023-06-28 WS & CC Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION AND MEETING JUNE 28, 2023 5:00 & 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session & Meeting on June 28, 2023 in Council Chamber of City Hall and the Regular Council meeting was live streamed by North Metro TV at 6:30 p.m. WORK SESSION MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski (Arrived @ 5:01 p.m.) Council Member Darrin Mosher Council Member Steve King Council Member Taylor Junior Council Member Rowan Shaw (Non-Voting) ABSENT: City Administrator, Mark Statz City Attorney, Kurt Glaser STAFF: Assistant City Administrator, Athanasia Lewis Finance Director, Bruce DeJong II. ITEMS OF DISCUSSION 1. Preliminary 2024 Budget Discussion Finance Director DeJong reviewed the memorandum and preliminary budget contained in the packet with Council. He stated that rough estimates are that there will be an increase in General Fund expenditures of slightly over $275,000 with the majority of that being for public safety costs. Discussion ensued regarding the possibility of the funding formulation being modified for the police budget, anticipated employee wage and benefit increases, additional minimal increases in expenditures and revenue along with a tax levy increase of 2.34% ($68,470). It was stated that a portion the proposed public safety increase would be offset by a one-time state public safety grant of $171,000. Discussion also took place regarding the new Juneteenth holiday, upcoming union negotiations, interest rates and investments, and backyard drainage funding and budget implications. III. ADJOURNMENT Mayor Love closed the Work Session at 6:15 p.m. Not Approved City of Centerville City Council Work Session Meeting Minutes June 28, 2023 COUNCIL MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. 1. Roll Call ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Steve King Council Member Taylor Junior Council Member Rowan Shaw (Non-Voting) ABSENT: City Administrator, Mark Statz STAFF: Assistant City Administrator, Athanasia Lewis City Attorney, Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Council Member Taylor requested that the agenda reflect Taylor rather than Lakso under X. Council/Administrator Announcements, 2. Council Reports, a. Motion by Council Member Mosher, seconded by Council Member King to Approve the Set Agenda as Amended. All in favor. Motion carried. IV. APPEARANCES/PRESENTATIONS 1. None V. PUBLIC HEARINGS 1. None VI. APPROVAL OF THE MINUTES 1. None VII. CONSENT AGENDA Page 2 of 6 City of Centerville City Council Work Session Meeting Minutes June 28, 2023 1. City of Centerville Claims through June 28, 2023 (Check #35989-36019) & (2092E-2097E) 2. Centennial Lake Police Department Claims through June 22, 2023 (Check #14817-14831), (E2023048), Payroll (Check #14815-14816) Mayor Love provided an opportunity for members to pull items for additional discussion. Motion by Council Member Taylor, seconded by Council Member Koski to Approve of the Consent Agenda as Presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. None IX. NEW BUSINESS 1. Extension of Purchase Agreement – 1737 Main Street Assistant City Administrator Lewis stated that the current Purchase Agreement was due to expire, along with the Planning & Zoning Commission’s request for an extension, according to state statute, to consider their submitted Preliminary Plat, Planned Unit Development & Site Plan Reviews due to architectural components lacking, along with environmental studies and grant potentials through Anoka County. In response to the Commission’s action, the applicants have requested an extension to complete their due diligence and continued work with the City to meet guidelines, etc. Attorney Glaser reviewed the First Amendment to the Purchase Agreement contained in the packet with Council. He stated that he believes the agreement is fair and allows for an extension through January 29, 2024. Discussion ensued regarding the possible loss of time during the period to market the property to others, the City’s willingness and showing good faith in attempting to accommodate their new businesses. Motion by Council Member Koski, seconded by Council Member King to Approve the Extension of the Purchase Agreement – 1737 Main Street as Presented. Council Member King stated that he agreed with the intent but had concern for the potential period of time lost to market the property to others if F & M chose to back out of the purchase. He asked if Council could extend for a shorter period of time (three months) and then extend if needed at that point. Attorney Glaser stated that he felt that a three-month extension was not long enough to complete the architectural components that are lacking, environmental studies, etc. and they would be back to request another extension. He did state that it could be for a shorter period if Council desired. He also stated that the City is providing the developer with a gracious welcome and that it would only make sense that if the developer determined at any point that the project did not work, they would cancel the agreement. All in favor. Motion carried. 2. Interim Use Permit – 7087 Centerville Road Page 3 of 6 City of Centerville City Council Work Session Meeting Minutes June 28, 2023 Assistant City Administrator Lewis stated that the Planning and Zoning Commission also held a public hearing for a request for a Planned Unit Development for an Interim Use Permit (IUP). She stated that a draft IUP was contained in Council’s packet. She also stated that the IUP was for a period of five years with a current tenant (salon) signing a lease for that same period with it affording that through that period, the owner, Propel Investments, would be preparing for redevelopment of four contiguous parcels in the downtown area. Attorney Glaser drafted a memorandum and Interim Use Permit subsequent to the Commission meeting which was contained in Council’s packet. He reviewed those documents with them and stated that an additional requirement was added following the meeting pertaining to the addition of screening/fence along the westerly property line/rear parking lot ensuring that individuals were not accessing the trail or vice versa. He stated the Building Official would be responsible for the approval of screening/fencing. Discussion ensued regarding a fence along the northerly property lines, adding costs to the property owner, not knowing if a problem is happening. Owner, Mr. Patrick Walsh addressed Council stating that there has not been a problem in the past in that area and that there were bushes/trees there. There was additional concern regarding the types of businesses that could operate in the location and Attorney Glaser reviewed that section of the IUP for Council and added that any business would need to be related to those services stated. Motion by Council Member Taylor, seconded by Council Member King to Approve the Planned Unit Development for an Interim Use Permit as Presented. All in favor. Motion carrieda. 3. Concrete Sidewalk Replacement, New Sidewalk, Recycling Pads Assistant City Administrator Lewis stated that the Public Works Director forwarded Requests for Proposals for sidewalk replacement, installation of a new sidewalk at Old Mill Court/Laramee Lane and recycling container pads at City Hall. She stated that subsequent to receiving two quotes, the Public Works Director’s recommendation was to approve the quote from L’Allier Concrete, Inc. ($57,315) with an additional 10% ($62,000) for contingencies. Discussion ensued regarding the large differences between the two quotes, quality of the product, uniformity in services provided, warranties, the ability to work with the contractor to ascertain direct specifications prior to entering into an agreement for services, inspection process, the possibility of a contractor bidding but truly not wanted the work and proper specification given by the Public Works Director. Motion by Council Member Koski, seconded by Council Member Taylor to Approve the Quote from L’Allier Concrete, Inc. in an amount of $57,315 with an additional 10% for contingencies in an amount not to exceed $62,000. Discussion took place regarding if subsequent to completing the work, the work was determined to be substandard would the contractor be forced to fulfill its requirements. Attorney Glaser stated that performance standards are spelled out in a standard contract and they would have to fulfill those requirements and if not, they could be taken to court. All in favor. Motion carried. Page 4 of 6 City of Centerville City Council Work Session Meeting Minutes June 28, 2023 4. LMC City of Excellence Award for Junior Council Member Program Assistant City Administrator Lewis stated that at a recent League of MN Cities, Centerville was recognized for the Junior Council Member program. Mayor Love thanked staff for submitting the application for consideration and he thanked previous Jr. Council Member Danny Peterson and his parents along with Jr. Council Member Rowan Shaw and his mother for attending the award ceremony. It was reported that many cities desired to emulate the City’s program. Council Member Mosher thanked those that represented the City at the conference and Council Member King stated that he originally had reservations with regards to the program, but it has proven to be an excellent addition and provides a learning experience that can not be learned in school. Several Council Members concurred with the appreciation for staff submittal. Several Council Members thanked Mayor Love for his inception of the program. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report – Due to Administrator Statz’s absence, Assistant City Administrator Lewis reviewed the Administrator’s Report that was in the packet with Council. Attorney Glaser congratulated the City for receiving the Award for the Junior Council Member Program. 2. Council Reports a. Taylor –  Parks & Recreation – Council Member Taylor gave no report. b. Koski –  Planning & Zoning Commission – Council Member Koski gave no report as he was absent.  Fire Steering Committee – Council Member Koski stated that the meeting is scheduled for July 20, 2023. c. King -  Economic Development Authority – Council Member King stated that there has developer interest with the LaLonde property possibly becoming available for development. He spoke about funding being placed in a Money Market Account with Midwest One. He also stated that the board has been prioritizing the recommendations associated from the outcome of the downtown study.  Fire Steering Committee – Council Member King gave no report.  Fire Protection Council – Council Member King gave no report. d. Mosher –  Economic Development Authority – Council Member Mosher stated that a starting point would be put together focusing/prioritizing the Findings and Direction from the downtown study.  Police Governing Board – Council Member Mosher gave no report. Page 5 of 6 City of Centerville City Council Work Session Meeting Minutes June 28, 2023 e. Love – Mayor Love stated that it was wonderful to be able to attend the recent League of MN Cities Annual Conference in Duluth providing opportunities to collaborate and share ideas with other cities. He stated that he highly encourages continued education for Council and staff. Council Member Koski thanked Mayor Love for mentoring and introducing him to many individuals at the conference.  North Metro Telecommunications Commission – Mayor Love reported that the 2022 audit was reviewed, accepted and he stated that the Commission is in a strong financial position. He reported that the staff has been working with the Minnesota Office of Broadband Development to identify areas of digital inequity in Minnesota through that process that new services could be provided to citizens, primarily senior citizens. He reported that the Commission is developing new commercial sources of income to supplement funding. He noted that it was determined that the Staff were being paid under current market rates through a recent study, that 2024 Budget was approved with potential for implications due to the hiring of a new Executive Director as Ms. Arnson would be retiring at the end of the year. Mayor Love stated the importance of supporting legislation for all digital medias requiring funding for cable commissions and the services they provide to the public and government.  Police Governing Board – Mayor Love gave no report.  Other Mayoral Reports - Mayor Love gave no report. XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Taylor to Adjourn the Regularly Scheduled Council Meeting of June 28, 2023 at 7:35 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 6 of 6