HomeMy WebLinkAbout2023-09-27 WS & CC Minutes - Approved
Approved
CITY OF CENTERVILLE
CITY COUNCIL WORK SESSION AND MEETING
SEPTEMBER 27, 2023
5:00 & 6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council
Work Session & Meeting on September 27, 2023 in Council Chambers of City Hall and the Regular
Council meeting was live streamed by North Metro TV at 6:30 p.m.
WORK SESSION MEETING
I. CALL TO ORDER
Mayor D. Love called the meeting to order at 5:00 p.m.
ROLL CALL
PRESENT: Mayor D. Love
Council Member Russ Koski
Council Member Darrin Mosher
Council Member Raye Taylor (Via Zoom)
Junior Council Member Rowan Shaw (Non-Voting)
ABSENT: City Attorney, Kurt Glaser
STAFF: City Administrator, Mark Statz
Assistant City Administrator, Athanasia Lewis
II. ITEMS OF DISCUSSION
1. Private Roads; Request to turn Public
Administrator Statz stated that he had received several requests for the two (2) private roads within the
City become public or City owned (Ojibway Drive and Voyager Court). He also stated that the Willow
Glen Townhomes are private roadways. He stated that there was a potential for several residents from
the Townhome Associations to appear before Council. He stated that they had cancelled their
appearance. He stated that the roadways were built differently than City roadways (width, depth of
asphalt, setbacks of homes, etc.) and those issues would need to be considered. He stated consideration
could be accepting the roadway as is, requiring total reconstruction prior to taking over. He stated that
he would be working with the Townhome Associations and bringing the information back to Council.
Discussion ensued regarding improving the roadways prior to assuming the roadways, the Street Fund,
property taxes being paid by these property owners and the Townhome Association responsibility to
maintain their private roads. It was stated that snow removal on sidewalks would remain their
responsibility. Additional discussion ensued regarding concerns for whether the roadway was built up
to standards, the roadway not being wide enough for the large snowplows, and limited storage for snow
due to the close proximity of homes in areas of the two developments.
2. Block 7 Proposal (Kennedy Properties)
City of Centerville
City Council & Work Session Meeting Minutes
September 27, 2023
Administrator Statz stated that they were proposing the same development as Centra Homes (13 homes
facing Centerville Road and 13 homes facing the trail), exact same development proposal except for the
financial proposal as they are asking for a 50% reduction in sewer/water connection charges (SAC/WAC)
and assessments for the downtown road reconstruction project (City portion - $70,000). Administrator
Statz stated that it would be appropriate not to negotiate the assessments, as residents have shown
concern. Administrator Statz was looking for input on going forward with an agreement or not.
Discussion ensued not understanding why the City’s cost are the same or more than the developers, cost
per unit versus sale price, same architecture and same quality as Centra’s, land a part of the discount
($350,000 value but selling for $1), trade-off being economic development in the area, receiving grants
from HUD (CDBG-County administrates of $200,000 each) with a risk of losing if selling to individuals
homes, high-density with two affordable units, alternative options for development, streetscape is
negotiable and could be phased in, wanting to get something built on and on the tax roll, purchase
agreement or earnest money for going forward, what else could go there, apartment building paying for
all fees and not ask for TIF would be wonderful, but not getting that, community buying in for townhomes
rather than an apartment building, concern for the same offer being offered to Centra Homes.
Administrator Statz stated that he recently spoke with Centra Homes and they wanted to allow Kennedy
Properties to go forward and if it did not go, they may reconsider.
3. Staff Overtime Review
Administrator Statz reviewed the submitted spreadsheet reviewing overtime for both the Public Works
Staff and Administrative Staff for 2021-2023. He stated that the 2023 hours were projected out as the
year has not been completed. He also stated that the costs of the overtime equated to 1% of budget
salaries for the year. Administrator Statz stated that he felt that 177 total hours (projected to the end of
2023) was appropriate, but he would take direction from Council regarding zero overtime, cutting tasks
and/or removing programs but he felt that staff has provided additional programs and opportunities for
the city.
Discussion ensued regarding 2021 overtime primarily regarding elections and a special election for the
County Board position left by Rhonda Sivarajah and regular elections associated with 2022. It was stated
that efficiency in tasks was important and assurance of that, police and fire budgets increasing, need for
additional staff, flexing time and being smart/efficient about. Additional discussion took place regarding
Public Works duties (i.e., snow removal, water delivery and sewer infrastructure reliance. It was also
discussed that in a business aspect, government efficiencies should be looked at and it not being a
reflection on staff when matters are discussed.
4. Logo/Branding Update
Administrator Statz stated that he has received interest in city logoed apparel, whether it can be purchased
by Committee/Commission/Council/Staff or a stipend be provided. He stated that for public events, a
uniform appearance would be nice and would assist the public in determining those that serve. He also
stated that it may assist in gaining/retaining members along with volunteers.
It was discussed that the purchasing of apparel online for either items not provided to
Committee/Commission/Council/Staff or if an individual wanted to purchase something different than a
provided apparel item that alternative purchases could be made at the individuals own expense. It was
also discussed whether an online portal for purchasing items should be available to the public. City
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Not Approved
City of Centerville
City Council & Work Session Meeting Minutes
September 27, 2023
Attorney Glaser advised Staff that a policy should be in place that covers “public purpose” expenditures
of the city and the inclusion of apparel for Committee/Commission/Council/Staff.
Discussion ensued regarding a flat dollar amount, that there should be a line item in the budget for
purchases, annual purchases of an item, seasonal apparel, and uniformity along with public purchasing
of goods. Consensus was to draft a policy regarding apparel and purchasing for
Committee/Commission/Council/Staff and that same would be forthcoming for Council consideration
and City Attorney review.
5. Committee Pay
Administrator Statz reviewed a comparison of neighboring community’s Committee/Commission pay
for serving and stated that it has been difficult to gain members and it may assist in retaining members.
He also stated that the current pay was $50/meeting and increases had been limited and minimal in the
past.
Discussion ensued regarding a proposed increase of $25/meeting, it being approximately 10 years since
it had been increased, assisting in off-setting daycare/babysitting costs, serving as being a part of the
community and not as much for pay, potential for sign-on/retention bonus and implementation
commencing in 2024 with the increase in pay per meeting being $25 for a total of $75/meeting.
Discussion ensued regarding the increase in Council pay, a policy of raising every two to three years a
certain percentage, it being approximately 15 years since there was an increase, polling neighboring
communities for their Council pay, the requirement for implementation being the following election cycle
and information being provided at the next Council Work Session for consideration.
III. ADJOURNMENT
Mayor Love closed the Work Session at 6:27 p.m.
COUNCIL MEETING
I. CALL TO ORDER
Mayor Love called the meeting to order at 6:30 p.m.
1. Roll Call
ROLL CALL
PRESENT: Mayor D. Love
Council Member Russ Koski
Council Member Darrin Mosher
Council Member Taylor (Via Zoom)
Junior Council Member Rowan Shaw (Non-Voting)
ABSENT: City Attorney, Kurt Glaser
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City Council & Work Session Meeting Minutes
September 27, 2023
STAFF: City Administrator, Mark Statz
Assistant City Administrator, Athanasia Lewis
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
Mayor Love provided an opportunity for others to add or delete any items. City Administrator Statz
stated that there was an individual in the audience that wanted to address Council. Mayor Love added
the appearance under Appearances/Presentations.
Motion by Council Member Koski, seconded by Council Member Taylor to Approve the Set
Agenda as Amended. All in favor. Motion carried.
IV. APPEARANCES/PRESENTATIONS
1. Mr. Derek Lind, Ramsey, MN, - Representing (Anoka County Election Integrity Team,
ACEIT)
Mr. Lind introduced himself to Council and provided several informational pieces to Council regarding
ACEIT and what they are asking for, regarding election reform within Anoka County. He briefly stated
that they are requesting that elections return to the systems used 30 years ago, removing electronics from
the process, hand counting ballots, and signing in on the old-style, name, address registration book.
V. PUBLIC HEARINGS
1. None.
VI. APPROVAL OF THE MINUTES
1. August 9, 2023 City Council Meeting Minutes
Mayor Love provided an opportunity to Council to make modifications if needed.
Motion by Council Member Mosher, seconded by Council Member Taylor to Approve the August
9, 2023 City Council Meeting Minutes as Presented. Roll Call. All in favor. Motion carried.
Administrator Statz reminded the Council that when a member attends via Zoom, roll call votes were
needed.
VII. CONSENT AGENDA
1. City of Centerville Claims through September 27, 2023 (Check #36199-36233) &
(2127E-2132E)
2. Centennial Lake Police Department Claims through September 21, 2023 (Check
#14923-14930), (E2023067-202372), Payroll (Check #14921-14922)
3. Centennial Fire District Claims through September 26, 2023 (Check #9556-9566),
(Voided Check #9560) & (Check #9569-9575), Payroll (Check #9567-9568) &
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September 27, 2023
(E2023012)
4. 2 AM License Renewal – S & B Center Corp. (DBA Kelly’s Korner)
5. 2 AM License Renewal – J & V Summit Corp. (DBA Southern Rail)
6. Encroachment Agreement, 1655 Lakeland Circle – Accessory Structure
7. Special Event Permit – Centerville Lions – Christmas in the Park
Mayor Love provided an opportunity for members to pull items for additional discussion.
Council Member Koski requested that Consent Agenda, Item #7 be pulled for further discussion.
Motion by Council Member Koski, seconded by Council Member Mosher to Approve Consent
Agenda Items #1-6 as Presented. Roll Call. All in favor. Motion carried.
Council Member Koski stated that the Centerville Lions will be holding their annual event again this
year, that it was a great event, and thanked them for all of their community efforts. Mayor Love
concurred.
Motion by Council Member Koski, seconded by Council Member Mosher to Approve Consent
Agenda Item #5 as Presented. Roll Call. All in favor. Motion carried.
VIII. OLD BUSINESS
1. Cancellation of Purchase Agreement for 1737 Main Street
Administrator Statz stated that F & M Holdings, parent company for Guys & Dolls, would like to cancel
their current purchase agreement with the city. He stated that the $1 would be returned to them as they
felt they could not financially construct on the parcel.
Discussion ensued regarding the fact that the agreement could not have continued and hoped them well
in the future.
Motion by Council Member Mosher, seconded by Council Member Taylor to Cancel the Purchase
Agreement Between the City and F & M Holdings for the Purchase of 1737 Main Street. Roll Call.
All in favor. Motion carried.
IX. NEW BUSINESS
1. Declare a Vacancy on the City Council and Determine Next Steps
Administrator Statz stated that with the passing of Council Member Steve King, the Council would
officially need to declare a vacancy to fill the position and determine a deadline for acceptance of
th
applications. He stated that Staff discussed timing of the November meeting, deadline being the 20 of
October and interviews being held on October 25, 2023, at the Work Session. He stated that Staff would
be expecting interviews and appointment on the same evening. He stated that if the Council delayed
action until November, then appointment would be in December as there would only be one meeting in
November as which has been customary in the past. He also stated that a retreat would be scheduled for
January/February, 2024. Administrator Statz stated that a special meeting could also be scheduled if a
decision was not forthcoming on October 25, 2023.
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City Council & Work Session Meeting Minutes
September 27, 2023
There was concern regarding the number of applications received, timeline spread out for a lengthier
amount time, the appointment/acceptance, appropriateness of accepting applications, calling a Special
Meeting with the required three days’ notice, setting parameters for filling the vacancy, time that has
already gone by and the news of Council Member King’s passing,
Mayor Love thanked the late Council Member King and his family’s dedication to the Community.
Council Member Koski, seconded by Council Member Mosher to Declare a Vacancy on City
Council with Application Deadline Date of October 20, 2023 at Noon. Roll Call. All in favor.
Motion carried.
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
1. Administrator/Engineer Report – Administrator Statz stated that his Administrator’s Report
was contained in the Council’s packet and that he would be happy to answer any questions that
may be had. He stated that North Metro TV was now providing podcasts of City meetings, Trunk
or Treat coming up (October 28, 2023/Centerville Elementary School), the Mayor’s Minutes were
just released, Centerville Cares has child care information, stripping project had been completed,
the bike repair stand had been utilized, water tower repairs had been completed, Public Works
trucks had been ordered even though the strike is in the process, Anoka County Parks request to
explore the use of Mound Trail, parking lot lighting project is experiencing delays, grant
application for Water Quality Project for Centerville Lake and move forward if are selected, Rice
Creek Watershed District organizing a taxing district for people adjacent to Centerville Lake,
Special meeting for the Centennial Lakes Joint Powers agreement regarding the funding formula.
Assistant City Administrator Lewis reminded Council of the Amazon Ribbon Cutting scheduled
for October 16, 2023, at 8 a.m. and she hoped that Council Members would attend.
Jr. Council Member Shaw stated that it was Homecoming week of organized events, Friday there
would be a pep fest, parade, etc. with the dance being held on Saturday. He also stated that the
cross-county team would be at the Osseo Invitational held at Elm Creek on Thursday.
2. Council Reports
a. Taylor –
Parks & Recreation – Council Member Taylor gave no report.
Anoka County Fire Protection Council (Interim) – Council Member Taylor gave no
report.
b. Koski –
Planning & Zoning Commission – Council Member Koski stated that the upcoming
meeting had been re-scheduled from October 3 to October 10, 2023, at 6:30 p.m., with
four public hearings, so if residents desired to provide input to attend.
Fire Steering Committee – Council Member Koski gave no report.
c. Vacant -
d. Mosher –
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City Council & Work Session Meeting Minutes
September 27, 2023
Economic Development Authority – Council Member Mosher stated that the EDA
Annual Business Appreciation had been set for November 6, 2023, 5:30 – 7 p.m. at Kelly’s
Korner, where there will be keynote speakers, opportunities for networking and drawings.
Assistant City Administrator Lewis stated that the board also updated their Revolving
Loan Grant Program.
Police Governing Board – Council Member Mosher gave no report.
e. Love –
North Metro Telecommunications Commission – Mayor Love reported that they have
entered into an agreement with Neighborhood Sports Network (NSN) which will allow
local high school games to be streamed via NSPN and viewers will no longer able to watch
from the North Metro TV website for free. He stated that a subscription would be needed
to view that programming. Administrator Statz stated that viewers would still be able to
watch on the North Metro TV website the evening of the game for free and that a video
would be coming out shortly on how to continue to receive this viewing for free on social
media, so it was suggested to follow North Metro. Mayor Love continued to report that
the North Metro TV was providing a class series on Internet Literacy (focused for seniors)
and stated that it has been very popular. He also reported that City meetings can be
podcasted and election coverage for those communities that were hold elections and
school board elections. He also stated that Special Events Coordinator, T.J. Tronson and
North Metro were unanimously chosen to receive the Friend of the League award from
the League of Women Voters at their September ceremony. He reported that there has
been brief discussion regarding the possibility of entering into a Joint Powers Agreement
for the Executive Director’s position as Ms. Arnson would be retiring at the end of the
year. He stated that the Commission has not held formal discussions regarding this avenue
to fill the position. He also stated that Administrator Statz was a part of the Search
Committee to fill the position. He stated that comments were submitted to the FCC in
support of requiring cable companies to provide subscribers with detailed billing/pricing.
Police Governing Board – Mayor Love gave no report.
Other Mayoral Reports - Mayor Love gave no report.
XI. ADJOURNMENT
Motion by Council Member Koski, seconded by Council Member Mosher to Adjourn the
Regularly Scheduled Council Meeting of September 27, 2023 at 7:11 p.m. Roll Call. All in favor.
Motion carried.
Respectfully submitted by City Clerk, Teresa Bender.
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