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HomeMy WebLinkAbout2023-10-25 WS & CC Minutes - Approved Not Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION AND MEETING OCTOBER 25, 2023 5:00 & 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Work Session & Meeting on October 25, 2023 in Council Chambers of City Hall and the Regular Council meeting was live streamed by North Metro TV at 6:30 p.m. WORK SESSION MEETING I. CALL TO ORDER Mayor D. Love called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Raye Taylor (Via Zoom) Junior Council Member Rowan Shaw (Non-Voting) ABSENT: City Attorney, Kurt Glaser STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis II. ITEMS OF DISCUSSION 1. City Council Candidate Interviews a. 5:00 – Mrs. Dawn Kalina – Via Zoom b. 5:15 – Mr. Tony Smith c. 5:30 – Mr. Terry Sweeney d. 5:45 – Mr. Matthew McCabe e. 6:00 – Mr. Bryce Wasiloski All applicants appeared at their scheduled time and answered a uniformed set of questions. Discussion ensued regarding the processes required for filling the vacancy, individual candidates their individual backgrounds and the Council stated their appreciation for individuals coming forward to fill the vacancy left by the late Council Member King. It was stated that on Council’s regular agenda, there was an item to appoint an applicant to fill the vacancy and Council hoped that they could complete this action this evening. If not, it was stated that they could recess their regular meeting to the to a Closed Executive Session to allow for more discussion a Special Meeting would be held to do so. Approved City of Centerville Work Session & City Council Meeting Minutes October 25, 2023 III. RECESS TO REGULARLY SCHEDULED COUNCIL MEETING Mayor Love closed the Work Session at 6:25p.m. allowing for a five (5) minute break before commencing the regularly scheduled meeting. COUNCIL MEETING I. CALL TO ORDER Mayor Love called the meeting to order at 6:30 p.m. 1. Roll Call ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Taylor (Via Zoom) Junior Council Member Rowan Shaw (Non-Voting) ABSENT: None. STAFF: City Administrator, Mark Statz City Attorney, Kurt Glaser Assistant City Administrator, Athanasia Lewis II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. City Administrator Statz stated that the Set Agenda would be modified for procedural purposes due to the recessing of the Work Session earlier as time for consideration of applicants was limited. He requested that New Business, Item #1 be moved following a reconvened Work Session later in the meeting and then reconvening the regular meeting following. Motion by Council Member Taylor, seconded by Council Member Mosher to Approve the Agenda as Presented. All in favor. Motion carried. IV. APPEARANCES/PRESENTATIONS 1. Mr. Dan Retka – Centennial Fire District Annual Report Chief Retka thanked Council for the opportunity to speak to them, he explained the background of how SBM and Centennial Fire District work collaboratively, stated that over the last two years training has Page 2 of 9 City of Centerville Work Session & City Council Meeting Minutes October 25, 2023 been extremely important along with recognizing staff. He stated that staff has served selflessly, 24-7 and that the department wanted to show their support, recognition, and the importance of investing in staff. He stated that the department has good equipment, needs to support, invest in their staff and their jobs. He explained their chain of command; Lieutenants, Captains and Battalion Chiefs and pin some new officers. Mayor Love asked if Council had any specific questions, as this was presented as an Annual Report. Council Member Koski stated that he was the Chair of the Fire Steering Committee and that the Chief, staff, and the Operation Committee have stayed within their budget, he appreciated the staff and thanked them for the jobs that they do. He stated that he has served on the Committee for approximately four (4) years and very, very proud of the department. Chief Retka stated that the response time has shortened immensely (1 minute-2 1/2 minutes) with the department and that they will continue to be fiscally responsible. Mayor Love thanked everything that has been completed with the department, along with all of staff’s commitment, recognizing 911 every year, and thanking for being a part of the community and Centerville. Chief Retka stated that Mr. Darrin Eckert, Battalion Chief for Station 1, would introduce staff from his station that would be receiving pinning. Battalion Chief Eckert introduced Mr. Ryan Dion, stated that he has been on the department for approximately 10 years, and was promoted to Lieutenant and his spouse pinned his bars on. Battalion Chief Eckert also introduced Mr. Ryan Harris, stated that he has been on the department for approximately 9 years, and was promoted to Lieutenant also. He was also pinned. Chief Retka stated that these firefighters must gain trust with their crews and officers, participate in intensive training and an interview process prior to being promoted. Chief Retka stated that Mr. Matthew Montain, Battalion Chief for Station 3, would also introduce staff from his station that would be receiving pinning. Battalion Chief Montain introduced Mr. Jacob Pfeffer, stated that he has been on the department for approximately 3+ years, and was being promoted to Lieutenant also. Lieutenant Pfeffer’s spouse pinned his bars on also. Chief Retka introduced all of the Department’s Officers that were present: Battalion Chief Eckert, Captain Wessman, Lieutenants Dion and Harris from Station 1 and Battalion Chief Montain, Captain Weber, Lieutenants Wasiloski and Pfeffer for Station 3. He stated that the Mayor would be recognizing those individuals that have retired from the Department who were present with proclamations of service: Mr. Kevin Stewart and Mr. Steve Ruff. He read the proclamations that can be found on the City’s website and presented them to the respective individuals. Mayor Love stated that other retirees who were unavailable this evening that would be presented with proclamations were: Mr. Randy Lauderbaugh, Ms. Kathy Peil, Mr. Jeff Reinsberg, Mr. Matt Long, Mr. Zach Seraphine, Tom Stephney, and Mr. Tim Engle. Chief Retka stated that his Deputy Chief Mr. Matt Grantz was also in the audience and that he could not complete his duties without him. V. PUBLIC HEARINGS 1. None. VI. APPROVAL OF THE MINUTES 1. September 27, 2023 City Council Work Session & City Council Meeting Minutes Mayor Love provided an opportunity for Council to make modifications if needed. Page 3 of 9 City of Centerville Work Session & City Council Meeting Minutes October 25, 2023 Motion by Council Member Koski, seconded by Council Member Taylor to Approve the September 27, 2023 Work Session & City Council Meeting Minutes as Presented. All in favor. Motion carried. 2. October 11, 2023 City Council & Closed Executive Session Minutes Mayor Love provided an opportunity for Council to make modifications if needed. Motion by Council Member Taylor, seconded by Council Member Mosher to Approve the October 11, 2023 City Council & Closed Executive Session Meeting Minutes as Presented. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through October 25, 2023 (Check #36256-36289), (2142E- 2146E) & Voided Ck #36275f 2. Centennial Lake Police Department Claims through September 21, 2023 (Check #14923-14930), (E2023067-202372), Payroll (Check #14921-14922) 3. Centennial Fire District Claims through September 26, 2023 (Check #9556-9566), (Voided Check #9560) & (Check #9569-9575), Payroll (Check #9567-9568) & (E2023012) 4. 2 AM License Renewal – S & B Center Corp. (DBA Kelly’s Korner) 5. 2 AM License Renewal – J & V Summit Corp. (DBA Southern Rail) 6. Encroachment Agreement, 1655 Lakeland Circle – Accessory Structure 7. Special Event Permit – Centerville Lions – Christmas in the Park Mayor Love provided an opportunity for members to pull items for additional discussion. Motion by Council Member Koski, seconded by Council Member Mosher to Approve Consent Agenda as Presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Public Works Capital Equipment Purchase Update Administrator Statz provided Council with an update of the purchase of three (3) pick-up trucks which were previously approved and that Council authorized staff to expend up to 20% over the amounts for the vehicles listed in the City’s Capital Equipment Replacement Plan (CERP). He stated that there was a 2-week order timeframe, and the pricing exceeded that threshold for the 3/4-tons (53% over the CERP). He stated that the 1-ton was ordered at 18% over the CERP allocation. He reported that the two (2) 3/4- tons were not ordered and that staff would be monitoring the market for more competitive purchases with information being brought to the Council at a future work session. Discussion ensued regarding the pricing for the 1/2-ton rather than a 3/4-ton, resale values, add-ons, various models, proposed 2024 Budget change associated with the purchase, etc. IX. NEW BUSINESS Page 4 of 9 City of Centerville Work Session & City Council Meeting Minutes October 25, 2023 1. Appoint City Council Member to Fill Vacant Seat (Moved to the end of the Agenda) 2. Ordinance #XXX, Second Series (First Reading) – Native Landscapes Administrator Statz reported that a modification was made to State Statute allowing for these and the City is complying with that change. No action was needed as it was the first reading. 3. Ordinance #XXX, Second Series (Second Reading) – Medical Facilities The Administrator Statz gave a brief synopsis of types of medical facilities/substance abuse clinics and that the existing Moratorium on medical facilities was to expire on November 1, 2023, so following research, the proposed language for Code amendment was provided by the City Attorney’s. Assistant City Administrator Lewis reported the reasons for regulation of these facilities, definitions, and conditions of issuance/Interim Use Permit (IUP). She offered an opportunity for Attorney Glaser to speak on the Findings. Attorney Glaser stated that the substance abuse facilities were an asset to communities, staff researched what other communities (Duluth, licensing agencies and their recommendations) have done/experienced with the facilities and the inclusion of language for Community Integration. Discussion ensued regarding the impacts on Public Safety and it being addressed within the language of the amendment, the differences between a Conditional Use Permit (CUP) and an Interim Use Permit (IUP) and a two (2) year time period being set as coinciding with the facilities licensing. Attorney Glaser stated that the Findings come from the Planning & Zoning Commission’s public hearing held on the item of October 10, 2023, and he stated that there was no public input received at that meeting regarding the item. Motion by Council Member Koski, seconded by Council Member Mosher to Approve Ordinance #131, Second Series Amending City Code, Chapter 156, §156.006, 156.031 and Table 156-A.1, District Allowed Uses as Submitted. All in favor. Motion carried. 4. Ordinance #XXX, Second Series (Second Reading) – M-2 Zoning District Administrator Statz gave a brief review of the Comprehensive Plan and Downtown Master Plan Amendments that were made at the previous meeting to alignment for the M-2 Zoning District density amendment. He explained that the City, generally within one year, approves the Code Amendment associated with a change in the Comprehensive Plan Amendment. Administrator Statz stated that there was no public input received at the Planning & Zoning Commission’s public hearing held on October 10, 2023. Page 5 of 9 City of Centerville Work Session & City Council Meeting Minutes October 25, 2023 Motion by Council Member Koski, seconded by Council Member Mosher to Approve Ordinance #132, Second Series Amending City Code, Chapter 156, §156.052 as Submitted. All in favor. Motion carried. 5. Cancel November 22, 2023, City Council Work Session/Council Meeting; Schedule Work Session for November 8, 2023 Administrator Statz stated that the regularly scheduled meeting falls on the evening before the Thanksgiving holiday and that staff was suggesting cancellation of that meeting and rescheduling of the work session to November 8, 2023, commencing at 5:00 p.m. Motion by Council Member Mosher, seconded by Council Member Taylor to Cancel the November 22, 2023, City Council Work Sessing & Council Meeting and reschedule the Work Session portion to November 8, 2023, Commencing at 5:00 p.m. or Shortly Thereafter. All in favor. Motion carried. 6. Call for Closed Session Re: Labor Union Negotiations Administrator Statz stated that there were two (2) clauses in the State Statute which allow for boards/Council to have the ability to hold Closed Executive Sessions (Statute 13D.03 and 13D.05), with Chapter 13D.03 allowing the board/Council to discuss strategies for labor negotiations. He stated that Statute 13D.03 requires a majority vote to call for that Closed Executive Session and that it needs to be announced at the meeting. He stated that there have been times in the past that the city has utilized Statute 13D.05, which has been appropriate. He stated that he felt that, to be more transparent, he has chosen this option and scheduling allows. He also stated that he felt that there would be the ability to have an Adopted Agreement following that session. Attorney Glaser stated that a vote could be taken in Closed Session and at the time that the agreement is signed would be when all becomes public. Attorney Glaser stated that all the meetings regarding this item have been recorded as required. Motion by Council Member Mosher, seconded by Council Member Taylor to Approve a Closed Session for Labor Negotiations to be held at the November 8, 2023 City Council meeting. Administrator Statz requested that a friendly amendment be made to have the motion read as follows: “to approve scheduling a Closed Executive Session to discuss strategies for labor negotiations immediately following the regularly scheduled Council meeting of November 8, 2023 at City Hall. Both Council Member Mosher and Council Member Taylor accepted the Friendly Amendment. All in favor. Motion carried. th 7. Planning & Zoning Recommendation for Rezoning – 7353 – 20 Avenue North to R-2A Administrator Statz stated that the Planning & Zoning Commission held a public hearing on this issue at their October 10, 2023, meeting, that the request had been received from the owner of the property to Page 6 of 9 City of Centerville Work Session & City Council Meeting Minutes October 25, 2023 rezone the property from R-2 to R-2A allowing for renovate the existing home to become a rental duplex. He stated that the Commission’s recommendation was to rezone the parcel to R-2A with a caveat with an easement being granted through the property for a trail to be constructed for connection to the abutting 19 acres to the north. He stated that several members of the public appeared and gave input at the public hearing. He stated that many provided comments regarding previous ownership, conditions, etc. He stated that the owner reassured that those conditions would not exist with this property going forward. Administrator Statz stated that there was more regulatory control over rental property rather than a single- family home. He reviewed the previously proposed plat for the 19-acre property to the north and the current trail map. Discussion ensued regarding the proposed easement, a large amount of work on the property with improvements, prior plat called for R-2A zoning which has expired, the possibility of the boardwalk th installation on the 19 acres, the possibility of a trail to 20 Avenue and an easement for that, if it did not connect into the 19 acres (safe passage) and not on the County road, the trail would then be abandoned, outbuilding and enforcement of grandfathering rights going away (lean-to), unsure of whether the current structure meets building code but not living quarters and with the conversion would meet those same codes. Motion by Council Member Koski, seconded by Council Member Taylor to Approve the Planning th & Zoning Commission’s Recommendation to Rezone 7353 – 20 Avenue North from R-2 (Single Family Residential) to R-2A (Single Family High-Density Residential) with the Granting of 15’ Wide Trail Easement by the Property Owner to the City Along the Entire Southern and Western Boundaries of the Parcel. Administrator Statz clarified that this action would not require the construction of a trail, but dedication of the easement. Discussion ensued that the construction of the trail would be funded through Park Trail Funding. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report – Administrator Statz stated that his Administrator’s Report was contained in the Council’s packet and that he would be happy to answer any questions that may be had. He stated that there was a Grand Opening at Amazon recently and it was a great opportunity to meet their staff, he reminded individuals of the availability of Pod casts, stated that th the month of October was Domestic Violence Awareness Month, reported that the 20 Avenue Corridor Study had been completed and that drawings would be available for the next meetings, he reported a lot of interest on social media for the Trunk or Treat Event along with interest in the Annual Business Appreciation and Assistant City Administrator stated that she has extending the RSVP deadline date to October 30, 2023. Jr. Council Member Shaw stated that the cross-county team would be in Anoka this week for Sectionals and that he would hopefully be qualifying for finals. He also stated that two weeks previously the girl’s team where conference champs. Mayor Love stated that there was a large football game coming up as the team as it was the first round of playoffs. 2. Council Reports Page 7 of 9 City of Centerville Work Session & City Council Meeting Minutes October 25, 2023 a. Taylor –  Parks & Recreation – Council Member Taylor gave no report.  Anoka County Fire Protection Council (Interim) – Council Member Taylor stated that the next meeting was the following evening. b. Koski –  Planning & Zoning Commission – Council Member Koski gave no report.  Fire Steering Committee – Council Member Koski stated that at the last meeting the purchase of a truck was discussed and that there was a possibility of purchasing a new truck within a year, slightly being over on the budget. c. Vacant - d. Mosher –  Economic Development Authority – Council Member Mosher stated that the board was working on their annual budget which would be forwarded to Council shortly.  Police Governing Board – Council Member Mosher gave no report. e. Love –  North Metro Telecommunications Commission – Mayor Love reported gave no report.  Police Governing Board – Mayor Love gave no report.  Other Mayoral Reports - Mayor Love gave no report. Mayor Love recessed the regularly scheduled Council meeting at 8:02 p.m. to the previously recessed Work Session. WORK SESSION (Cont’d) Mayor Love opened the Work Session at 8:06 p.m. DISCUSSION – Council Member Applicants All Council, City Attorney Glaser, City Administrator Statz and Assistant City Administrator Lewis were present. Additional discussion was held regarding the applicants, their qualifications and Council’s appreciation for the opportunity to interview five (5) candidates to fill the vacated seat/remaining term of the late Council Member King. Mayor Love adjourned the Work Session and reconvened the Regularly Scheduled Council Meeting at 8:25 p.m. CITY COUNCIL (Cont’d) IX. NEW BUSINESS 1. Appoint City Council Member to Fill Vacant Seat Page 8 of 9 City of Centerville Work Session & City Council Meeting Minutes October 25, 2023 The Mayor thanked all of the applicants for their time this evening and their willingness to serve their community. Motion by Council Member Koski, seconded by Council Member Mosher to Appoint Mr. Terry Sweeny to Fill the Vacated Council Seat Term Expires (January, 2025). Council Member Taylor opposed. Motion carried. Mayor Love adjourned the Work Session at 8:31 p.m. XI. ADJOURNMENT Motion by Council Member Taylor, seconded by Council Member Mosher to Adjourn the Regularly Scheduled Council Meeting of October 25, 2023, at 8:32 p.m. Roll Call. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 9 of 9