HomeMy WebLinkAbout2024-01-03 P & R Packet
CITY OF CENTERVILLE
PARKS AND RECREATION COMMITTEE
WORK SESSION & REGULAR MEETING AGENDA
Wednesday, January 3, 2024
5:00 p.m.
Live stream at: https://northmetrotv.com/centerville-stream/
WORK SESSION
I.CALL TO ORDER
1.Roll Call
II.ITEMS OF DISCUSSION
1.2024 Strategic Planning
2.Capital Equipment Replacement
III.ADJOURNMENT
MEETING
I.CALL TO ORDER
1.Roll Call
II.APPROVAL OF AGENDA
1.Call for Changes to the Agenda
III.AWARDS/PRESENTATIONS/APPEARANCES
2.None
IV.PUBLIC HEARINGS
1.None
V.COMMITTEE BUSINESS (UNFINISHED)
1.Skate Night (January 13, 2024)
2.Troop 136 Use of LaMotte Memorial Park
3.Name a Snowplow Contest Î Evaluate Entries/Possible Extension
4.Hidden Spring Rain Garden Maintenance Î Prairie Restoration
5.Main Street Market
VI.COMMITTEE BUSINESS (NEW)
1.None
VII.APPROVAL OF MINUTES
1. August 2, 2023 P & R Meeting Minutes
2. September 6, 2023 P & R Meeting Minutes
VIII.ANNOUNCEMENTS/UPDATES
1. Staff Updates
a. Eagle Park Bench Installation & Tree Removal
2. Committee Member Update
3. Council Liaison Update
IX.ADJOURNMENT
INFORMATION
REMINDERS
Planning & Zoning Commission Î Tuesday, January 2, 2024
City Council Meeting Î Wednesday, January 10, 2024
Economic Development Authority Î Wednesday, January 17, 2024
Parks & Recreation Committee Î Wednesday, February 7, 2024
Memorandum
Date: December 28, 2023
To: Honorable Chair and Committee Members
Parks & Recreation Committee
From: Mark Statz, PE Î City Administrator/Engineer
Subject: 2024 Strategic Plan
In the early part of 2024, the City Council is planning a retreat to outline their Strategic
Plan for the year. Among other things, the council will be examining long range budget
forecasting, Capital Improvement Plans and other important planning documents.
Although the plan will be called the 2024 Strategic Plan, it will certainly be designed to
lead us beyond the one-year horizon.
Staff is encouraging the Parks and Recreation Committee to support the City CouncilÓs
efforts by reviewing the committeeÓs long-range facility plans. WeÓve attached your most
recent iteration of the Capital Equipment Replacement schedule and the Park Dedication
Fund Capital Improvement Plan. We will review how these two plans are funded and
examine how that may influence our decisions.
Before diving into the details of each Capital Plan, it may be worthwhile to revisit some
overarching goals and the documents which outline them. Attached to this memo, youÓll
see the ÐGoals and PoliciesÑ related to Parks and Trails from the CityÓs Comprehensive
Plan; a document this committee helped formulate in 2017-2018.
Since the Comprehensive PlanÓs adoption in 2018, here are a few things youÓve helped
accomplish to further the vision outlined in the Comprehensive Plan:
Capital Improvements:
Added parking to Acorn Creek Park
Added benches to Eagle Park and Trailside Park
Added hydration stations to LaMotte Park and Acorn Creek Park
Added bike repair station to LaMotte Park
Added pickle ball striping to tennis court in Eagle Park
Added Gaga Ball Pit to LaMotte Park
Added trail and sidewalk segments connecting the new development (Old Mill
Estates) to Acorn Creek Park
st
Added trail and sidewalk segments on Main Street, 21 Ave. & Michaud Way,
connecting the community to an emerging commercial area
Maintenance Initiatives:
Reset backstops and re-graded areas at two softball fields in LaMotte Park
Major part replacements on play structures in McBride Park
Planting replacements at Cornerstone Park
Worked with the Lions Club to restore the park monument sign for McBride Park
Developed Adopt-a-Garden Program
As we reflect on the Goals and Policies put forward in 2018 it may be prudent to think of
what might have changed or emerged as a new topic since then. A few suggested
discussion points might be:
Broader Goals
o Diversity Equity and Inclusion (DEI)
o Environmental Projects
o Maintenance Practices
o Community Outreach
o Determine Financial Needs to Support CIPs
Existing Facilities
o Replacement schedule for park equipment/facilities
o Upgrades to equipment/facilities
New Facilities
o Missing recreation opportunities
o Property acquisition for expansion or new parks
Partnerships
o Grants
o Support of external projects
The above list is simply meant to help the committee brainstorm and engage in some
strategic discussions. ItÓs important to remember that most of these items will take
several years, if not a decade or better to plan, fund and execute. I will be on hand at
your January meeting to lead us through a discussion of these items.
At the conclusion of our discussion we hope to have some general guidance for staff to be
able to take back and better refine your Goals and Policies so that we might bring those
forward to the City Council for consideration at their Retreat. Additionally, we will seek
preliminary direction on revisions to the Capital Plans in terms of timing and what items
should be added or subtracted from the lists.
After the City CouncilÓs retreat, we will share their strategic vision with you and ask you
to make final edits to your Goals and Policies and Capital Plans.
City of Centerville
Capital Replacement - Fund 409
11/1/23
Sys. No.DescriptionDate In
Service
Park & Rec
LaMotte Park
164LaMotte Park - Ballpark Lighting12/31/2001
Concrete
Electric
320Ball Field and Hockey Rink Light Fixtures3/27/2009
269Sport Lights - Pleasure Rink10/1/2005
161LaMotte Park - Skate Park - Asphalt - 10,010 sqft12/31/2004
163LaMotte Park - Hockey pad - Concrete12/31/2001
266LaMotte Park - Playground Equipment12/31/2001
299Skate Park Equipment - Steel5/23/2007
301Park Shelter at LaMotte Park7/25/2007
270Skate Park Equipment - Concrete6/8/2006
342Volleyball Court Improvements9/1/2013
Hockey Boards12/1/1991
Basketball Hoops
GaGa Ball
Warming House
Garage
Hidden Springs Park
300Park Shelter at Hidden Spring Park7/25/2007
Traci McBride Park
311TRACIE MCBRIDE PARK CONCRETE6/8/2008
264McBride Park - Playground Equipment12/31/1991
313Gametime Equipment - McBride Park6/25/2008
314Park Equipment - McBride Park5/28/2008
315Rock Climbing Wall - McBride Park11/24/2008
Eagle Park
165Eagle Park - Tennis/Pickleball Courts - Resurface12/31/2001
265Eagle Park - Playground Equipment12/31/1997
Wood Fall Protection
Acorn Creek Park
263Acorn Park - Playround Equipment12/31/1999
Royal Meadows Park
267Royal Meadows - Playground Equipment12/31/2000
System-Wide
Bike Repair Stations
Drinking Fountains
Misc Park Equip - Benches, Trash Cans, etc.
Total Park & Rec
Expected Cost /
202320242025202620272028
Life Other
Basis
25
50,000
60,000
20 23,255
25 1,595
25 25,025
25 90,000
25 25,000
25 17,475
25 24,970
10 36,920 40,000
10 18,146 5,000
20 10,000 10,000 10,000
20 12,000
50,000
25 25,609
25 29,300
25 15,000
25 12,248
25 8,018
25 5,818
25 50,000 5,000
25 25,000 30,000
25 54,000
25 15,000
2,454 2,454
29,363 29,363
1,323 5,000 5,000 5,000 5,000 5,000
666,196 33,140 20,000 50,000 85,000 5,000 15,000
20292030
25,000
35,000
70,000
25,000
5,000 5,000
75,000 90,000
City of Centerville
Capital Replacement - Fund 409
#####
Sys. DescriptionDate In Expected Cost /
20232024202520262027202820292030Notes
No.ServiceLife Other Basis
Park & Rec
LaMotte Park
164LaMotte Park - Ballpark Lighting12/31/200125 25,000
Concrete50,000
Electric60,000
320Ball Field and Hockey Rink Light Fixtures3/27/200920 23,255
269Sport Lights - Pleasure Rink10/1/200525 1,595
161LaMotte Park - Skate Park - Asphalt - 10,010 sqft12/31/200425 25,025
163LaMotte Park - Hockey pad - Concrete12/31/200125 90,000
266LaMotte Park - Playground Equipment12/31/200125 25,000 35,000
299Skate Park Equipment - Steel5/23/200725 17,475
301Park Shelter at LaMotte Park7/25/200725 24,970
270Skate Park Equipment - Concrete6/8/200620 36,920 40,000
342Volleyball Court Improvements9/1/201310 18,146 5,000
Hockey Boards12/1/199120 10,000 165,000 - 2024 quote
Basketball Hoops20 12,000
Additional Lighting - Pleasure Rink11/1/202220 15,000 Need to verify date/cost
GaGa Ball
Warming House Major Reno of Exist. Bldg. only200,000
Garage
Hidden Springs Park
300Park Shelter at Hidden Spring Park7/25/200725 25,609
Traci McBride Park
311TRACIE MCBRIDE PARK CONCRETE6/8/200825 29,300
264McBride Park - Playground Equipment12/31/199125 15,000
313Gametime Equipment - McBride Park6/25/200825 12,248
314Park Equipment - McBride Park5/28/200825 8,018
XXXBasketball Hoop & Assoc. PavementUnknown25 Unknown30,000 2023 Quote
315Rock Climbing Wall - McBride Park11/24/200825 5,818
Eagle Park
165Eagle Park - Tennis/Pickleball Courts - Resurface12/31/200125 50,000 5,000
Fencing around Tennis/Pickleball Court
265Eagle Park - Playground Equipment12/31/199725 25,000 30,000
Wood Fall Protection
Acorn Creek Park
263Acorn Park - Playround Equipment12/31/199925 54,000 70,000
Royal Meadows Park
XXXPerimiter Fencing12/31/200025 10,000 15,000 Need to verify date/cost
Basketball Half-court12/31/200025 10,000 15,000 2023 Quote
267Royal Meadows - Playground Equipment12/31/200025 15,000 25,000
Cornerstone Park
XXXDecorative Concrete6/1/200925 50,000 Need to verify date/cost
XXXFlag Pole6/1/200925 25,000 Need to verify date/cost
XXXInfo Kiosk6/1/200925 10,000 Need to verify date/cost
System-Wide
Bike Repair Stations2,454 2,454
Drinking Fountains29,363 29,363
Misc Park Equip - Benches, Trash Cans, etc.1,323 5,000 5,000 5,000 5,000 5,000 5,000 5,000
Total Park & Rec786,196 33,140 175,000 110,000 235,000 5,000 5,000 75,000 90,000
Centerville2040 Comprehensive Plan
C HAPTER 5:P ARKS A ND T RAILS
L OCAL P ARKS
The City adopted a Park and Pedestrian System Comprehensive Plan in 1989,
which provides goals, a needs assessment, concept plans and operations and
maintenance information related to the local park and trail system. That
document and this Plan are intended to serve as a basis for decisions regarding
future implementation of the City park system.
The plan elements reflected in the Park and Trails Plan are based on goals and
polices developed during the Comprehensive Plan update process. It is the
goal of the City of Centerville to:
Policies reflect the position of the City on the specific implementation of the
Goals. It is the policy of the City of Centerville to:
Page 63
Centerville2040 Comprehensive Plan
There are currently eight improved City parks along with several other open
spaces owned by the City as displayed on Map 5-1. This map shows all existing
and planned parks and local trails within the City. Map 5-2 shows both the
existing and planned regional bike trail network (RBTN).
Aerial Photo: Laurie LaMotte Memorial Park
Page 64
Parks and Trails Capital Improvement PlanUpdated 12/29/2023
Probable Probable
Capital ImprovementsYearPotential External Funding SourcesQtyUnitUnit CostTotal CostSubtotalsSubtotalsComments
Grant %Non-Grant $
Future park for Vickers' Development parcel
Land Acquisition20288Acres60,000$ 480,000$ 0%480,000$ Updated land value after speaking with realtor
Grading & Landscaping20288Acres30,000$ 240,000$ 0%240,000$
Playground Eq/Picnic Shelter20311Each150,000$ 150,000$ 870,000$ 0%150,000$ 870,000$
Trailside Park Upgrades
Seating walls for Waterski Show2023Legacy Grants/Waterski Club4Each20,000$ 80,000$ 100%-$ Concrete retaining walls, teired for seating
Canoe/Kayak Lockers2020Legacy Grants8Each3,000$ 50,000$ 50%25,000$
Additional Benches2020Sponsorships3Each-$ -$ 25%-$ Done
Trailer Pad 2020Waterski Club1Each2,000$ 2,000$ 100%-$ Concrete pad for waterski trailer
Electrical Upgrades2020Waterski Club1Each30,000$ 30,000$ 100%-$ Electrical for jump water pumps and PA sytsem
Additional Property Acquisition???1Parcels140,000$ 140,000$ 302,000$ 0%140,000$ 165,000$
Additional Property Acquisition???1Parcels789,000$ 789,000$ 1,091,000$ 0%789,000$ 954,000$
Cornerstone Park Upgrades
Public Art Piece/Fountain2020Grants1Each80,000$ 80,000$ 50%40,000$ Fountain system, or foundation for sculputre + art cost
Irrigation System20201Each15,000$ 15,000$ 0%15,000$
Portable Restroom Accomodations20191Each-$ -$ 0%-$ Done
Food Truck Accomodations20191Each5,000$ 5,000$ 100,000$ 0%5,000$ 60,000$ Concrete Pad, regrading/landscpaing
Hidden Spring Park Upgrades
Spring Flow Enhancement20201Each10,000$ 10,000$ 0%10,000$ Recirculating pump from lake
Adjacent SPRWS Property Acquisition20401Each300,000$ 300,000$ 0%300,000$ If abandoned by SPRWS - Recent decision made to keep
Irrigation System2020RCWD/Met C Grant (Stmwtr ReUse)1Each-$ -$ 310,000$ 50%-$ 310,000$ Done
Acorn Creek Park Upgrades
Parking Lot201911Stalls-$ -$ 0%-$ Done
Hydration Station20231Each-$ -$ 100%-$ Done
ADA Playground Equip.2024MS Society?1Each25,000$ 25,000$ 25%18,750$ Vendor est. - 20' dia. ADA merry-go-round w/surround
Drinking Fountain20191Each2,000$ 2,000$ 0%2,000$ Pending
Irrigation System20251Each15,000$ 15,000$ 42,000$ 0%15,000$ 35,750$
Eagle Park Upgrades
Pickle Ball Striping20181Each-$ -$ -$ 0%-$ -$ Done
McBride Park Upgrades
Irrigation System20221Each15,000$ 15,000$ 0%15,000$
Drinking Fountain20221Each2,000$ 2,000$ 0%2,000$
Sport Court20221Each50,000$ 50,000$ 67,000$ 0%50,000$ 67,000$
LaMotte Park Upgrades
Gaga Ball Pit20191Each-$ -$ 0%-$ Done
Bike Repair Station20231Each-$ -$ 100%-$ Done
Hydration Station20231Each-$ -$ 100%-$ Done
ADA Playground Equip.2024MS Society?1Each25,000$ 25,000$ 25%18,750$ Vendor est. - 20' dia. ADA merry-go-round w/surround
Skate Park Upgrades2025Fundraising Campaign1Each200,000$ 200,000$ 75%50,000$ Estimate based on similar upgrade in New Richmond WI
LED Lights for Pleasure Rink20221Each-$ -$ 0%-$ Done
LED Lights for Ice Rinks2025Xcel Energy Grants1Each30,000$ 30,000$ 50%15,000$
Property Acquisitions/Swaps????3Parcels200,000$ 600,000$ 855,000$ 0%600,000$ 683,750$ To cut down costs, could sell/swap some park property
Royal Meadows Park
Misc. Park Improvements
Additional Picnic Tables202310Each$5005,000$ 5,000$ 0%5,000$ 5,000$
Misc. Trail Improvements
Trailside Benches20235Each3,000$ 15,000$ 0%15,000$
Additional Kiosks/Wayfinding Maps2023Grants3Each5,000$ 15,000$ 30,000$ 50%7,500$ 22,500$
Regional Trail Project
Outstanding DebtAnnual1Each$ 450,000450,000$ 450,000$ 0%450,000$ 450,000$ Net of Debt to Sewer, Cash from Development (as of 12/23)
Trail Extension Projects
20th Ave. E. Side (in front of Willow Glenn)????1Each$150,000150,000$ 0%150,000$ Being examined with CSAH 54 (20th Ave) Corridor Study
20th Ave. W. Side; Main to Deer Pass????1Each$300,000300,000$ 450,000$ 0%300,000$ 450,000$ Being examined with CSAH 54 (20th Ave) Corridor Study
Total$ 4,073,0004,572,000$
Residential Equivalency Unit921921 Reflects full build-out; 1 Home = 1 REU
Comm/Ind REUs9494 Reflects full build-out; 1 Acre = 1 REU
Total REUs10151015
Calculated Park Fee per REU$ 4,0134,504$
Auxilluary Projects to be Pursued if Grant Money or Partnerships Allowed
Splash PadN/A1Each375,000$ 375,000$ 0%375,000$ Engineer est. $350k, Vendor est. $250 (or $195 w/o recirc)
Ice Rink Canopy/Open RoofN/A1Each75,000$ 75,000$ 0%75,000$
Warming House UpgradesN/A1Each50,000$ 50,000$ 0%50,000$
Community CenterN/A1Each4,000,000$ 4,000,000$ 0%4,000,000$ Very Rough Estimate
Dog ParkN/A1Each100,000$ 100,000$ 0%100,000$ Potential Contribution to Regional Project
Pickle Ball CourtsN/A1Each200,000$ 200,000$ 0%200,000$ +/- 4 courts including new concrete slabs
Teresa Bender
From:Paul Palzer
Sent:Tuesday, October 24, 2023 3:00 PM
To:Teresa Bender
Subject:FW: Planting At Hidden Springs
From: Chris Eck <ChrisE@RJsPropertyMaintenance.com>
Sent: Wednesday, September 27, 2023 2:30 PM
To: Paul Palzer <PPalzer@centervillemn.com>
Subject: Planting At Hidden Springs
Cauon: This email originated outside our organizaon; please use cauon.
Good aernoon,
Thank you for your paence while I was locang the speci ŋ c types of plants to reinstall at Hidden Springs rain gardens
and shoreline. Going o of the blue print from the original installaon I was able to ŋ nd 95% of the exact same plants.
There are 4 that I was not able to ŋ nd in the exact type, but I was able to ŋ nd something very similar. Also with it being
towards the end of the season there were some plants that are currently out of stock. I do have full con ŋ dence that if
awarded this project come spring me our nursery will have those few plants ready for you.
Like stated above, I was able to track down the same with some similar plants from the original installaon. For this
replanng project I am quong the quanes of each type at 50% of originally installed. While following the original
scope for planng, these areas are meant to be le to grow wild and cross pollinate with each other. With that being
said other than manually pulling noceable weeds in these areas keeping them weed free would not be realisc. With
the proper maintenance of the yearly cung back in the fall me, that would be the best me to pull as many weeds as
possible while everything is short and not in the germinang stages.
Assuming the previous proposal of us cung back the rain gardens and shoreline area this year so that come spring
me we will have open areas to work with for planng we could complete this for $17,150. That quoted price may have
some variance due to any increases that the nurseries implement starng in the spring, but we would honor labor,
hauling, disposal, and equipment rates from this year.
Please feel free to give me a call with any quesons.
Thank You,
Office: (651)-351-1765
Direct: (651)-276-0717
1
Teresa Bender
From:Julie Rose <activities@troop136mn.com>
Sent:Friday, December 29, 2023 10:26 AM
To:Teresa Bender
Subject:Re: Laurie LaMotte Memorial Park
You don't often get email from activities@troop136mn.com. Learn why this is important
Caution: This email originated outside our organization; please use caution.
Good morning Teresa,
Yes please and we'll keep our fingers crossed for ice :)
Thank you for your help!
Julie
On Fri, Dec 29, 2023, 9:43AM Teresa Bender <TBender@centervillemn.com> wrote:
Dear Julie:
Sorry for the delay. Do you still want access if there is no ice?
Sincerely,
Teresa
From: Julie Rose <activities@troop136mn.com>
Sent: Monday, December 18, 2023 7:28 PM
To: Teresa Bender <TBender@centervillemn.com>
Cc: Brian Peterson <scoutmaster@troop136mn.com>
Subject: Laurie LaMotte Memorial Park
You don't often get email from activities@troop136mn.com. Learn why this is important
Caution: This email originated outside our organization; please use caution.
1
Good evening Teresa,
My name is Julie Rose and I am the activities chair for Boyscout Troop 136. Our troop would like to reserve access to
the Warming House and Hockey Rink on Saturday Jan 13th from 9 am - 11:30 am. Could you please tell me how to
make the reservation?
Thank you for your time and assistance.
Respectfully,
Julie Rose
352-440-0062
2
Teresa Bender
From:Mark Statz
Sent:Thursday, December 21, 2023 11:51 AM
To:Teresa Bender
Cc:Paul Palzer
Subject:
RE: Prairie Restoration - Committee Concerns
Teresa,
Here are my responses to the quesons posed by the Parks and Recreaon Commiee, according to your memo.
Concerns for underdrain and soils (was it there, proper depth retained, etc.)
The original design of the infiltration/filtration basin (rain garden) included the scarification of
underlying soils, and the amendment of existing soils. The soil amendment involved replacement of
existing soils with poorly graded, granular material mixed with a small percentage of organic material to
promote plant growth. The placement of granular soils and the scarification of underlying soils were
done to promote infiltration. However, in Centerville, no matter how deep you excavate, you will
continue to hit a layer of impervious soils. Therefore, an underdrain was also installed in the rain garden
to ensure the stormwater retention time did not exceed 48 hours, as required by the watershed
district. This requirement helps ensure plants which thrive in intermittently flooded areas will survive.
The work contemplated by the proposal from Prairie Restorations does not intend to disturb the existing
soils or underdrain in the rain garden.
Concerns for plantings and whether they were the same as previous or different variety (if the plantings
did not prosper previously, why plant again?)
The original design documents were shared with Prairie Restorations. We asked them to review the
documents and, if appropriate recommend new species or eliminate species from the original
design. Their proposal is a blend of the original design and updated recommendations for plant
diversification. We believe the gradual decline of the rain gardenÓs original plantings had more to do
with the lack of professional maintenance, such as is being proposed by Prairie Restorations, and less to
do with a flawed original design. In summary, the old design was good; we can make it better. But, all
plantings need care from knowledgeable professionals to thrive. The goal, going forward, is to provide
that level of care to our investment.
Committee Member Seeley wanted to speak with the Conservation District ÐMitchÑ
We did not reach out to the Anoka Conservation District to review the proposal. As I recall, the ACD
was more heavily involved with the shoreline plantings than they were with the rain garden. We are
happy to ask ACD to weigh in if Committee Member Seeley has not already done so. If we are not able
to get in touch with the ACD prior to the meeting, the Committee could certainly make their approval
contingent upon their review and approval of our plans.
We are happy to answer any further questions the committee may have and are interested to know if the
committee (and other volunteers) wishes to have a hands-on role in the work, as is outlined in one of the
proposalÓs options.
1
Thanks.
Mark Statz, PE
City Administrator/Engineer
City of Centerville
1880 Main St.
Centerville, MN 55038
O: 651-429-3232
D: 651-792-7931
C: 651-775-5126
mstatz@centervillemn.com
www.centervillemn.com
@centervillemn
From: Teresa Bender <TBender@centervillemn.com>
Sent: Thursday, December 21, 2023 10:11 AM
To: Mark Statz <MStatz@centervillemn.com>
Subject: Prairie Restoration - Committee Concerns
Teresa Bender
2
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Mixed Height: 3,525 square feet
Wet: 700 square feet
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A. Company Background:
Prairie Restorations, Inc. (PRI) has been dedicated to the restoration and management of native plant
communities for more than 45 years. We are fortunate to have worked with thousands of clients on a wide
variety of projects in both the public and private sectors throughout the Upper Midwest.
The PRI staff of restoration professionals operate out of five Minnesota locations. As a full-service restoration
company, PRI is able to provide our clients expertise and service in all facets of native landscape
restoration. Along with consulting, design, installation, and land management services, we also produce our
own local eco-type seed and plant materials which are used on all of our projects. The PRI Team is committed to
and passionate about protecting and enhancing our valuable natural resources. It is this dedication that is
brought to every one of our projects. We are proud to offer the best expertise, services, and products available
in the industry and appreciate the opportunity to provide you with this proposal.
Establishing a native landscape on this property will provide a long term, ecologically sound landscape that is
adapted to the existing conditions of the site. This native landscape will not require irrigation, black dirt, or
other soil amendments. It will add a distinctive look to the property as well as provide valuable habitat for
songbirds, butterflies, bees, and other pollinators.
B. Project Overview:
1. The project area will be seeded with native grasses and wildflowers of varying types to adapt to
woodland, wet, and part-sun conditions.
2. To establish this planting, the site will be treated with herbicide to kill existing weeds, burned, seeded
with native grasses and wildflowers, and where needed--mulched with straw and /or covered with straw
erosion control blanket to protect the seeding and enhance germination.
3. Optionally, native wildflower and grass/sedge plugs will be planted in specific areas to enhance the
diversity and aesthetics of the project.
C. Site preparation:
1. Property owner will remove/mow trees and woody vegetation before spring of 2024.
2. In areas with actively growing vegetation, apply a glyphosate herbicide (Roundup® or equivalent) and a
directions.
3. Remove the dead vegetation by implementing a prescribed burn using appropriate procedures,
equipment and permits.
nd
4. Following the burn, allow regrowth to occur. Apply a 2 application of glyphosate herbicide (Roundup®
or equivalent) and a triclopyr herbicide (Vastlan® or equivalent) with appropriate surfactants, as per
egetation.
rd
5. Allow the site to green up, followed by a 3 application of a glyphosate herbicide (Roundup® or
equivalent) and a triclopyr herbicide (Vastlan® or equivale
minimum of 25 days before disturbing the vegetation with other procedures.
D. Seed and Seeding:
th
1. Acceptable seeding dates for native species are in the spring or summer before August 10 or in the fall
th
between September 20 and freeze-up.
2. All seed will be applied by hand broadcasting.
3. Raking will follow all grass seeding.
4. The seed mixes will consist of the following species and amounts:
Grass Seed
Mixed Height Mesic Prairie Grass Mix: 2 lbs / project area
20% Big Bluestem, 20% Side Oats Grama, 5% Canada Wild Rye,
5% Prairie Dropseed, 40% Little Bluestem, 10% Indian Grass
all by PLS weight.
Tall Wet Prairie Grass Mix: 0.37 lbs / project area
40% Big Bluestem, 10% Fringed Brome, 5% Canada Wild Rye, 5% Switch Grass, 25% Little Bluestem
15% Indian Grass, all by PLS weight.
Woodland Edge Grass Mix: 0.37 lbs / project area
30% Big Bluestem, 10% Fringed Brome, 2% Fox Sedge, 5% Poverty Oat Grass, 8% Canada Wild Rye,
20% Virginia Wild Rye, 2% Bottlebrush Grass, 23% Fowl Bluegrass,
all by PLS weight
bƚƷĻʹ A cover crop will be sown along with the native grasses at a rate of approximately 15 lbs./acre. Cover crop is an
annual grass species that germinates quickly and will reduce the risk of soil erosion on the site. Oats will be used
for a spring or summer seeding, and winter wheat will be used for a fall seeding.
Wildflower Seed
Mixed Height Mesic Prairie Forb (Wildflower) Mix: 5.5 oz / project area
2% Yarrow, 4% Fragrant Giant Hyssop, 4% Leadplant, 3% Common Milkweed,
14% White Prairie Clover, 18% Purple Prairie Clover, 4% Stiff Sunflower,
4% Common Ox-eye, 3% Bush Clover,2% Wild Bergamot, 14% Black-eyed Susan,
5% Stiff Goldenrod, 4% Showy Goldenrod, 4% Smooth Aster, 5% Hoary Vervain,
10% Golden Alexander, all by PLS weight.
Tall Wet Prairie Forb (Wildflower) Mix: 1.5 oz / project area
3% Fragrant Giant Hyssop, 3% Swamp Milkweed, 2% Common Milkweed, 8% White Prairie Clover,
10% Purple Prairie Clover, 2% Canada Tick Trefoil, 3% Boneset, 4% Joe-Pye Weed, 2% Sneezeweed, 4% Common
Ox-eye, 12% Tall Blazing Star, 3% Wild Bergamot, 3% Mountain Mint, 10% Black-eyed Susan, 8% Stiff Goldenrod,
4% Smooth Aster, 3% Tall Meadow Rue, 4% Blue Vervain, 2% Ironweed,
10% Golden Alexander, all by PLS weight.
Woodland Edge Forb (Wildflower) Mix: 1.5 oz / project area
4% Yarrow, 6% Fragrant Giant Hyssop, 6% Common Milkweed, 15% Large Leaved Aster, 5% Common Ox-eye, 5%
Wild Bergamot, 2% Meadow Rose, 24% Black Eyed Susan, 6% Gray Goldenrod, 8% Stiff Goldenrod, 7% Blue
Vervain, 12% Golden Alexanders, all by PLS weight.
E. Erosion Control:
1. Cover crop will be sown along with the native grasses.
2. Erosion blanket (S150bn all areas.
F. Plants and Planting:
1. Optionally, following the implementation of any erosion control measures, the planting will be further
diversified with native wildflower and/or grass plants (plugs or 4-inch pots). These will be planted
individually in appropriate microhabitats throughout, or in designated areas of the project. The plants
used will consist primarily of species other than those previously seeded.
2. Upon the property owner's request, PRI can increase or decrease the number of live plants used.
Increasing the number of live plants used will increase overall cost but help increase plant diversity
(certain species are only available as live plants) and improve the prairie's overall aesthetic by helping to
establish sooner. Lowering the number of plugs will reduce overall cost but increase the time for some
flowers to bloom and decrease overall plant diversity.
3. Plant a total of 420 plugs.
4. Plant a total of 54 4-inch pots (or similar sized pots).
5. Plant a total of 9 1-gallon pots. (Ferns)
6. Plants may include the following:
Wildflowers: Wet
Sweet flag (Acorus americanus) Wild iris (Iris versicolor)
Red baneberry (Actaea rubra) Starflower (Lysimachia borealis)
Wild sarsaparilla (Aralia nudicaulis) Monkey flower (Mimulus ringens)
Turtlehead (Chelone glaubra) Bishop's cap (Mitella diphylla)
Trout lily (Erythronium albidum) Downy sweet cicily (Osmorhiza claytonii)
Obedient plant (Physostegia virginia) Blue vervain (Verbena hastata)
Zig zag goldenrod (Solidago flexicaulis) Hoary vervain (Verbena stricta)
New England aster (Symphyotrichum novae-Culver's root (Veronicastrum virginicum)
angliae) Canada white violet (Viola canadensis)
Azure aster (Symphyotrichum Blue marsh violet (Viola cucullata)
oolentangiense) Downy yellow violet (Viola pubescens)
Red-stalked aster (Symphyotrichum Downy blue violet (Viola sororia)
puniceum)
Grasses and Sedges: Wet
Sweetgrass (Anthoxanthum nitens) Porcupine grass (Hesperostipa spartea)
Fringed brome (Bromus ciliatus) Soft rush (Juncus effuses)
Blue joint grass (Calamagrostis Greene's rush (Juncus greenei)
canadensis) Path rush (Juncus tenuis)
Bottlebrush sedge (Carex comosa) June grass (Koeleria macrantha)
Fringed sedge (Carex crinita) Wood rush (Luzula accuminata)
Lake sedge (Carex lacustris) Switch grass (Panicum virgatum)
Stalk-grained sedge (Carex stipata) False melic grass (Schizachne purpurascens)
Tussock sedge (Carex stricta) Green bulrush (Scirpus atrovirens)
Fox sedge (Carex vulpinoidea) Wool grass (Scirpus cyperinus)
Fowl manna grass (Glyceria striata)
Wildflowers: Woodland
Red baneberry (Actaea rubra) racemosum)
White Snakeroot (Ageratina altissima) Maianthemum
Wild leek (Allium tricoccum) stellatum)
Wood anemone (Anemone quinquefolia) Northern lungwort (Mertensia paniculata)
Columbine (Aquilegia canadensis) Monkey flower (Mimulus ringens)
Wild sarsaparilla (Aralia nudicaulis) Bishop's cap (Mitella diphylla)
American spikenard (Aralia racemosa) Downy sweet cicily (Osmorhiza claytonii)
Jack-in-the-pulpit (Arisaema triphyllum) Woodland phlox (Phlox divaricata)
Wild ginger (Asarum canadense) Obedient plant (Physostegia virginia)
Marsh marigold (Caltha palustris) (Polygonatum biflorum)
Bunchberry (Cornus canadensis) Rattlesnake root (Prenanthes alba)
Wild geranium (Geranium maculatum) Swamp buttercup (Ranunculus hispidus)
Purple avens (Geum rivale) Dwarf raspberry (Rubus pubescens)
Woodland sunflower (Helianthus stromosus) Green-headed coneflower (R. laciniata)
Virginia waterleaf (Hydrophyllum Zig zag goldenrod (Solidago flexicaulis)
virginianum) Early meadow rue (Thalictrum dioicum)
Starflower (Lysimachia borealis) Canada white violet (Viola canadensis)
False lily of the valley (Maianthemum Blue marsh violet (Viola cucullata)
canadense) Downy yellow violet (Viola pubescens)
Maianthemum Downy blue violet (Viola sororia)
Grasses and Sedges: Woodland
Fringed brome (Bromus ciliatus) Carex deweyana)
Plains oval sedge (Carex brevior) Graceful sedge (Carex gracillima)
Fringed sedge (Carex crinita) Lake sedge (Carex lacustris)
Hop sedge (Carex lupulina) Fowl manna grass (Glyceria striata)
Pennsylvania sedge (Carex pensylvanica) Wood rush (Luzula accuminata)
Carex sprengelii) Many-flowered wood rush (Luzula multiflora)
Stalk-grained sedge (Carex stipata) Rough mountain rice (Oryzopsis asperifolia)
Bottlebrush grass (Elymus hystrix) False melic grass (Schizachne purpurascens)
Ferns: Woodland
Maidenhair fern (Adiantum pedatum)
Lady fern (Athyrium filix-femina)
Ostrich fern (Matteuccia struthiopteris)
Sensitive fern (Onoclea sensibilis)
Wildflowers: Mixed Height Mesic
Red baneberry (Actaea rubra) racemosum)
Fragrant giant hyssop (Agastache foeniculum) Maianthemum
Wild leek (Allium tricoccum) stellatum)
Leadplant (Amorpha canescens) Northern lungwort (Mertensia paniculata)
Pearly everlasting (Anaphalis margaritacea) Bishop's cap (Mitella diphylla)
Thimbleweed (Anemone cylindrica) Wild bergamot (Monarda fistulosa)
Wood anemone (Anemone quinquefolia) Woodland phlox (Phlox divaricata)
Pussytoes (Antennaria neglecta) Prairie phlox (Phlox pilosa)
Prairie sage (Artemisia ludoviciana) Obedient plant (Physostegia virginia)
Common milkweed Asclepias syriaca) Polemonium reptans)
Whorled milkweed (Asclepias verticillata) Polygonatum biflorum)
Prairie coreopsis (Coreopsis palmata) Rattlesnake root (Prenanthes alba)
Bunchberry (Cornus canadensis) Mountain mint (Pycnanthemum
White prairie clover (Dalea candida) virginianum)
Purple prairie clover (Dalea purpurea) Yellow coneflower (Ratibida pinnata)
Silky prairie clover (Dalea villosa) Prairie rose (Rosa arkansana)
Purple coneflower (Echinacea purpurea) Dwarf raspberry (Rubus pubescens)
Rattlesnake master (Eryngium yuccifolium) Green-headed coneflower (R. laciniata)
Boneset (Eupatorium perfoliatum) Early Figwort (Scrophularia lanceolata)
Large-leaved aster (Eurybia macrophylla) Compass plant (Silphium laciniatum)
Wild strawberry (Fragaria virginiana) Cup plant (Silphium perfoliatum)
Northern bedstraw (Galium boreale) Zig zag goldenrod (Solidago flexicaulis)
Yellowish gentian (Gentiana alba) Gray goldenrod (Solidago nemoralis)
Wild geranium (Geranium maculatum) Stiff goldenrod (Solidago rigida)
Purple avens (Geum rivale) Showy goldenrod (Solidago speciosa)
Stiff sunflower (Helianthus pauciflorus) Heath aster (Symphyotrichum ericoides)
Common ox-eye (Heliopsis helianthoides) Smooth aster (Symphyotrichum laeve)
Sharp-lobed hepatica (Hepatica acutiloba) Calico aster (Symphyotrichum lateriflorum)
Virginia waterleaf (Hydrophyllum New England aster (Symphyotrichum novae-
virginianum) angliae)
Meadow blazing star (Liatris ligulistylis) Azure aster (Symphyotrichum
Cardinal flower (Lobelia cardinalis) oolentangiense)
Wild lupine (Lupinus perennis) Early meadow rue (Thalictrum dioicum)
False lily of the valley (Maianthemum Culver's root (Veronicastrum virginicum)
canadense) Canada white violet (Viola canadensis)
Maianthemum Downy blue violet (Viola sororia)
Golden alexanders (Zizia aurea)
Grasses and Sedges: Mixed Height Mesic
Sweetgrass (Anthoxanthum nitens) Plains oval sedge (Carex brevior)
Side oats grama (Bouteloua curtipendula) Graceful sedge (Carex gracillima)
Fringed brome (Bromus ciliatus) Prairie dropseed (Sporobolus heterolepis)
G. Management:
1.Management (maintenance) plays a vital role in the eventual success of any native landscape installation,
especially during the establishment period. Active management of your native landscape is highly
recommended to give the project the best opportunity for long-term success. Management of your established
section will begin before management of the re-installation.
2.During the germination year, the project area may need to be mowed to control annual weed development. If
reducing competition. Mowing may also be necessary if the weeds are about to set seed. Optimum cutting
height, depending on the wildflower species present, is typically 4 to 6 inches. It is important that the clippings
are finely mulched in order to prevent smothering. PRI can provide the mowing services if desired. Please
refer to the cost section of this proposal for a mowing quote.
3.In years following the first growing season, Integrated Plant Management (IPM) services are utilized to control
annual, biennial, and perennial weed species within the developing native landscape. Typical IPM services
include spot herbicide spraying, spot mowing, or hand weeding. These services are billed on a per trip cost
agreed upon prior to the growing season. Rough estimates may be provided in the cost section of this
proposal for these future management activities.
4.Prescribed burning is a highly effective management tool and may be recommended for your project as it
matures. Burning stimulates native species to grow more robustly and also help to deter the presence of many
non-native and/or woody species. Prescribed burning, if desired, will be provided as a separate lump sum
cost.
5.
ccur early in
the spring, as soon as conditions permit. Spring Dormant Mowing, if desired, will be provided as a separate
lump sum cost.
H. Anticipated Management:
The following table conveys the anticipated management procedures for your project during the first 3
growing seasons. Estimates for installation and Year 1 procedures are provided in the cost section of this
proposal. For future management estimates, please reach out to Rebecca Charles (rcharles@prairieresto.com).
Year Projected Management Procedures
2024 Project Installation
Integrated Plant Management (IPM) established section- includes spot spraying, spot mowing, hand
weeding, and other techniques to control weeds and invasive species
2025 Complete site mowings to control annual weed canopy
(2 or 3 mowings as needed).
Project monitoring
Integrated Plant Management (IPM) established section
2026 Integrated Plant Management (IPM) includes spot spraying, spot mowing, hand weeding, and other
techniques to control weeds and invasive species. Include all sections.
2027 Integrated Plant Management (IPM)
2028 Spring burn to encourage native plant growth and to help deter the presence of non-native and woody
species.
Integrated Plant Management (IPM)
I. Entire Agreement:
The parties intend that this agreement, together with all attachments, schedules, exhibits, and other
documents that both are referenced in this agreement and refer to this agreement,
1. represent the final expression of the parties' intent relating to the subject matter of this agreement,
2. contain all the terms the parties agreed to relating to the subject matter, and
3. replace all of the parties' previous discussions, understandings, and agreements relating to the subject
matter of this agreement.
Taxes
Installation project amounts under this agreement do not include taxes. Any woody removal associated with
this project will include state and local taxes per the applicable laws.
Late Payments
Any amount not paid when due will bear interest from the due date until paid at a rate equal to \[1\]% per
month (\[12.68\]% annually) or the maximum allowed by Law, whichever is less.
Amendment
This agreement can be amended only by a writing signed by both parties.
Governing Law
This agreement shall be governed, construed, and enforced in accordance with the laws of the State of
Minnesota, without regard to its conflict of laws rules.
Force Majeure
A party shall not be liable for any failure of or delay in the performance of this agreement for the period that
such failure or delay is
1. beyond the reasonable control of a party,
2. materially affects the performance of any of its obligations under this agreement, and
3. could not reasonably have been foreseen or provided against
Waiver
1. Affirmative Waivers. Neither party's failure or neglect to enforce any rights under this agreement will
be deemed to be a waiver of that party's rights.
2. Written Waivers. A waiver or extension is only effective if it is in writing and signed by the party
granting it.
3. No General Waivers. A party's failure or neglect to enforce any of its rights under this agreement will
not be deemed to be a waiver of that or any other of its rights.
4. No Course of Dealing. No single or partial exercise of any right or remedy will preclude any other or
further exercise of any right or remedy.
Severability
If any part of this agreement is declared unenforceable or invalid, the remainder will continue to be valid and
enforceable.
Markings & Flagging
The customer agrees to indemnify Prairie Restorations, Inc. for any damages to property caused by improper
or no marking or flagging of necessary areas (i.e. septic tank, gutters, etc.). Customer agrees to mark or flag
any and all areas that may be damaged by equipment used by Prairie Restorations, Inc.
Installation Cost
The cost to this project will be outlined in the estimate that you received. The estimate that is associated with
this contract is listed below.
Estimate# 002507
By signing this agreement, both parties acknowledge that they have read and understand the terms of this
agreement.
Owner (print): _____________________________Date:___________________
Signed: _____________________________Title:___________________
Project Name: Hidden Spring Park Install Contract Value: $______________
Contractor: Prairie Restorations, Inc.
Signed: _________________________________Date: _______________
Rebecca CharlesProject Manager
Prairie Restorations, Inc.
PO Box 95
Scandia MN 55073
A 50% down payment is required at this time. Please return a copy of the signed contract, along with payment
for 50% of the total project cost. The remainder of the contract will be billed upon completion.
J.Notes: Please note that this proposal is valid for 1 month (from the date on the proposal). If the proposal is
accepted after the 1 month period, PRI reserves the right to modify the proposal based on cost fluctuations
and material availability.
Restoration outline prepared by Prairie Restorations, Inc. (PRI), Princeton, Minnesota
Teresa Bender
From:Paul Palzer
Sent:Tuesday, October 24, 2023 2:59 PM
To:Mark Statz
Cc:Teresa Bender
Subject:
Prairie Restoration Inc.
Categories:Important
Hello Mark - We have asked our current lawn Service R.J. Richard Company and Prairie Restoraons, Inc. for quote to
bring back the nave planng areas in Hidden Springs Park. Both email quotes of proposed work, melines and quotes
are aached. Aer site visits with each contractor and discussion on their respecve quotes, sta would recommend
going with Prairie Restoraon, Inc. with them perform opon #1 fall planng in 2024. Broken down they propose to
prep the worst areas with overgrown weeds in spring & summer of 2024 with a series of chemical treatment and
burning for $2,600.00. The prepped area would then be replanted in the fall with plugs, pots and ferns for
$2,675.00. Opon 2 was for volunteers to perform this work for $785.00 less. Areas along the lake are in good
condion and would only need service seeding and erosion control for $2,525.00.The annual maintenance would began
in 2025 with items 13 & 14 for $1,425.00. Total cost for Prairie Restoraon to perform the work is $9,300.00 over the
next two years. Thanks, Paul
1
Teresa Bender
From:Angela Conley <angelaconley18@gmail.com>
Sent:Friday, December 29, 2023 10:12 AM
To:Teresa Bender
Subject:MSM Dates & Adjustments for 2024
Caution: This email originated outside our organization; please use caution.
Hi Teresa,
We've already had several vendors reach out on the FB page who are interested in being a vendor for 2024! With that
being said, I think it's a good idea to get the new application ready to go. Below are my thoughts. Let me know if you'd
like to hop on a call or meet in-person to discuss. I'm available next Tues-Fri but will be out of town most of the month
starting Jan 8.
Ideas for Main Street Market Changes in 2024
Adjust dates to July 18-August 22 so there are 3 weeks of the Market in August. The reason for this is to gain
more vendors who are unavailable due to attending the White Bear Lake Marketfest (ends July 25).
Add a temporary, seasonal MSM sign that stays up all season at the four-way stop. This would provide a lot of
advertising to all of the vehicle & foot traffic that passes through that intersection. Something similar to the Bald
Eagle Water Ski Show sign.
Charge vendors $50 per show. Reimburse $30 per show when they appear. Keep $50 if they don't show.
Continue to require a minimum of two dates. Does the 2-date rule apply to pet-themed vendors?
Theme Dates:
July 18 - Kickoff and Fete Week (I confirmed with Lonni that Fete is the week of July 16)
July 25 - Ladies' Night
Aug 1 - No theme (we can skip a week or I'm open to ideas)
Aug 8 - Pet Night
Aug 15 - Kids' Night
Aug 22 - Last Night (I'm waiting to hear back from Bald Eagle if this is also the last night of waterski show)
Looking forward to another successful Market!
651.307.0400
1
City of Centerville
Park & Recreaon Meeng Minutes
August 2, 2023
CITY OF CENTERVILLE
PARKS AND RECREATION COMMITTEE
MEETING MINUTES
Pursuant to due call and notice thereof, the City of CentervilleÓs Parks & Recreation Committee
held a scheduled meeting on August 2, 2023, in the Council Chambers at the Centerville City Hall
and live streamed at: https://northmetrotv.com/channel-15-live-stream.
Present: Committee Member Emem Akpan
Committee Member Heidi Errickson-Grahek
Committee Member Kathy Freiermuth
Committee Member Ashley Fuchs
Committee Member Brian Peterson
Committee Member Suzanne Seeley
Also Present: Ms. Teresa Bender, City Clerk
Mr. Darrin Mosher, City Council Member
Absent: Ms. Raye Taylor, City Council Liaison
I. CALL TO ORDER
Committee Chair Errickson-Grahek called the August 2, 2023, meeting of the Parks and
Recreation to order at 6:34 p.m. in the Council Chambers at the Centerville City Hall.
1. Oath of Office Î Ms. Ashley Fuchs
Ms. Ashley Fuchs was sworn in by Committee Chair, Errickson-Grahek upon the City Council
authorizing the appointment of Ms. Fuchs to a vacant committee member position.
2. Roll Call - See Above
II. APPROVAL OF AGENDA
Motion made by Committee Member Seeley, seconded by Committee Member Akpan to
approve the addition of the following items to the agenda: V. Unfinished Business, #6 Music
in the Park and VI. New Business, #6 Renovation of Cornerstone Park and to accept the
agenda as modified. All in favor. Motion carried.
III. AWARDS/PRESENTATIONS/APPEARANCES - NONE
IV. PUBLIC HEARINGS Î NONE
Page 1 of 6
City of Centerville
Park & Recreaon Meeng Minutes
August 2, 2023
V. UNFINISHED BUSINESS
1. 2023 Volunteer Appreciation Day
There have been several discussions regarding the importance of recruiting and other ways of
recognizing those volunteers who are so important in allowing the P & R Committee to plan &
hold the various events throughout the year. Some of these include:
a. An article & photo of the volunteers at the conclusion of each P & R event included in the
local newspaper, City newsletter and/or City AdministratorÓs bi-monthly newsletter, with
information included prior to the event about the event & volunteer opportunities.
b. Taking out an ad in the local newspaper with the above listed information included.
c. Providing a Certificate of Appreciation and/or a Thank You Note.
d. Providing small tokens of appreciation as previously were given the two previous years.
e. Resuming a ÐVolunteer of the YearÑ with a recognition plaque to be placed in the vestibule
of the city offices as had been done in previous years. Parameters would need to be set i.e.
P & R events only (acknowledge one volunteer from each P & R event), tracking of the
number of hours accumulated volunteering, selection process (nominations, etc.?),
f. Volunteers could sign up through a bar code option, QR, but committee members would need
to keep track of their activities and the amount of time donated.
g. A comprehensive list of volunteers, and their activities, would need to be maintained
(through google.dot or other sites).
h. To focus on the volunteerism of youth in the community, both individually and as groups.
There was also discussion about if P & R should combine their recognition of volunteers along
with any Lions Club event and/or any city sponsored events.
Committee Member Errickson-Grahek will work on compiling lists from the Marketplace events
and Music in the Park, with Committee Member PetersonÓs assistance, and compile a format that
would work with other events.
The initial information regarding a live Volunteer Appreciation Day has been discussed previously
regarding the scheduling of this event, best time of year, keeping it an annual event, every other
year or do something entirely different. There was no decision made as to whether to have a
Volunteer Appreciation Day this year as having been held in 2021 & 2022.
2. Purchase of replacement audio equipment & MITP Î STATUS
th
An email was received on July 26, and forwarded to Committee Member Peterson, that the EMI
nd
Audio Order which was placed on May 2 is now awaiting pick up. The new mixer is smaller &
easier to handle plus a sturdy storage/carrying case was included. The current equipment has been
stored in a temperature-controlled environment as this new equipment should be as well. It was
suggested that at least 2 committee members be trained on the new equipment. Also, two sets of
speakers have been ordered for a total of 4 new speakers.
Page 2 of 6
City of Centerville
Park & Recreaon Meeng Minutes
August 2, 2023
rd
3. Main Street Market Î KidsÓ Night, August 3
rd
The KidÓs Night is scheduled for August 3 from 5:30 to 7:30 pm. A bounce house will be
delivered to the same location, on the hill as last year, and at least one volunteer attendant will be
needed. Committee Member Freiermuth volunteered to fill this position. It was recommended that
the committee members should consider ideas for an additional activity like the painting of rocks
during the 2022 Kids Night. Additional brushes & paint, color crayons need to be purchased &
Committee Member Errickson-Grahek has water buckets that can be used. Coloring sheets can
be obtained from the DNR for those not painting rocks.
4. Movie in the Park Î Committee Member Peterson
th
This event is scheduled for Saturday, September 16, 2023 at 7:30 pm at Laurie LaMotte Park,
with a rain date of Saturday, September 23rd. Committee Member Peterson provided an update
on this event and would like to show League of DC Super Pets, which is rated PG. He
recommended the purchase of this movie, so City Clerk Bender will order the DVD. All volunteers
for this event should arrive by 6:30 pm to help set up, etc.
Committee Member Errickson-Grahek gave an update of supplies on hand & what will need to be
purchased prior to this event.
Council Member Moser mentioned a gentleman from Lino Lakes who pulled his popcorn machine
behind his bike during the Fete des Lacs parade and wondered if he might be a resource for the P
& R Committee Members for future events, Music in the Park, etc.
5. Recommended locations for the Hydration Stations & Bike Repair Station/Stand
Aerial photos were included in the packet with recommended locations for these new items.
Motion made by Committee Member Errickson-Grahek, seconded by Committee Member
Freiermuth to recommend to the City Council to accept the locations in Laurie LaMotte
Memorial Park and in Acorn Park, as recommended by PW Director Palzer, for the
installation of the Hydration Stations and the Bike Repair Stand/Station. All in favor. Motion
carried.
6. Music in the Park
Committee Member Peterson is still working on securing a group to perform on the last night of
the Music in the Park. If the group he is trying to obtain will not be available, then he does have
some other options and will begin contacting them soon.
Page 3 of 6
City of Centerville
Park & Recreaon Meeng Minutes
August 2, 2023
VI. NEW BUSINESS
1. Placement of additional Park Bench at Eagle Park via Resident Request
The committee members were informed that a townhome association adjacent to Eagle Park was
going to send a letter to the City Council requesting a park bench in Eagle Park. A resident of
that complex had indicated an interest to a committee member regarding the purchase and
installation of a park bench at Eagle Park, by the playground between the parking lot and the
swings. The approximate cost would be $2000 for the bench and about $100 for the installation
of it. Discussion ensued regarding the funding of this bench; whether it might come from
donations previously received from Amazon, Kwik Trip or the Lions Club as well as donations
from individuals or the townhome association. There are also funds in the P & R budget also that
could be used. Committee Members directed City Clerk Bender to send a letter to the townhome
association asking them if they would be willing to send a donation to help cover some of the cost
of a new bench.
Motion made by Committee Member Errickson-Grahek, seconded by Committee Member
Freiermuth to recommend to the City Council the purchase and installation of a park bench
to be located in Eagle Park, subject to location recommendation by Public Works Director
Palzer. Funding would be from donations previously received from Amazon, Kwik Trip and
the Lions Club, plus any additional donations received from individuals or organizations.
All in favor. Motion carried.
2. 2024 Contract Review & Prep for Ms. Nissa Larson of Running Ventures for her
September appearance.
Ms. Larson submitted a proposal for the 2024 Fete des Lacs Runs for the Committee Members to
th
review and make any modifications if desired. She plans to attend the September 6
P & R
meeting where she will provide a follow-up/review of the 2023 5K/8K Runs and answer any
questions committee members may have about the 2024 proposed contract.
3. Program Event/Cancellation Policy
There was a question regarding who is authorized to cancel each individual event that the
Committee is affiliated with i.e. Skate Night, Music in the Park, Main Street Market, Movie in
the Park, Fete des Lacs, etc. Currently there is no written policy as to who is authorized to
cancel an event and/or what the parameters are for the cancellation. The general rule has been
that organizers of the event and the City Administrator have the authority to cancel the event. In
certain incidents (Fete des Lacs), the Centennial Lake PD/FD recommendations are also taken
into consideration, or the authority is bestowed onto them to make the decision. Similar
authority/language is contained in all the Park Facility/Special Event Permits.
Page 4 of 6
City of Centerville
Park & Recreaon Meeng Minutes
August 2, 2023
Request for the Purchase of an AED, Donations and Training of Members
The Public Works Building AED was to be replaced by a grant that the Centennial Fire
Department received, however they did not receive enough funding for their requests. An email
th
was sent on July 28 to the Centennial Lakes Police Department inquiring if they have additional
AEDs, would they be willing to donate 2 of them to the Public Works Department and the Parks
and Recreation Committee. They would be available at events and programs throughout the year
and stored inside the LaMotte Park warming house during the winter months to keep from
freezing. Training on them would be done by the Centennial Fire Department.
The CLPD had only one AED available, which was kindly donated to the Public Works
Department. To obtain the second AED, which would cost between $1500 to $2500, it was
suggested that a request for a donation be made to the Centennial Hockey Club from their
Charitable Gambling proceeds.
Motion made by Committee Member Errickson-Grahek, seconded by Committee Member
Freiermuth to direct City Clerk Bender to request a donation from the Centennial Hockey
Club from their Charitable Gambling proceeds to purchase an AED for the P & R
Committee, with training to be done by the Centennial Fire Department. All in favor.
Motion carried.
4. Marijuana Use - Open spaces & Parks; Tobacco Use Î Parks
Committee members were given information regarding the new laws that will be in effect soon. It
was suggested that Committee provide City Council with a recommendation on adult use of
cannabis within open spaces and parks. In addition, should tobacco be prohibited within open
spaces and parks or just in the parks? There are health risks from both .
Motion made by Committee Member Errickson-Grahek, seconded by Committee Member
Freiermuth to recommend to City Council to adopt into or Amend City Code to contain
similar language contained in the Detroit Lakes Chapter 1100 Cannabis, Section 1101 Use of
Cannabis in Public, and any additional language recommended by the City Attorney,
regarding Adult Use of Cannabis within Open Spaces and Parks. All in favor. Motion Carri
5. Renovation of Cornerstone Park
A lot of the landscaping is overgrown & looking shabby in Cornerstone Park. The Public Works
Department is willing to remove several bushes and replace them with sod and in other areas
replace the bushes with colorful flowers that would be pollinator friendly. The Committee
Members are in favor of P.W. tackling this project. Both Committee Members Errickson-Grahek
and Fuchs offered to assist them with this renovation. Once the renovation is complete both
committee members stated they would continue to help maintain this park. In addition, Committee
Member Errickson-Grahek requested a longer piece of hose for her rain barrel, as the current one
is too short and has a kink in it.
Page 5 of 6
City of Centerville
Park & Recreaon Meeng Minutes
August 2, 2023
VII. APPROVAL OF PRIOR P & R MINUTES Î NONE
VIII. UPDATES/ANNOUNCEMENTS
1. Staff Updates Î NONE
2. Committee Member Updates - NONE
3. Council Liaison Report Î Council Member Moser
Mr. Moser commented that he was on the P & R Committee in 2006 and sees all the positive things
that have been done over the years and thanked these committee members for their involvement
and time given. He is not the permanent liaison but will fill in as needed.
VII. ACTION ITEMS STATUS/UPDATE
City Staff will be updating the Action Items List prior to the monthly meetings of the Park and
Recreation Committee.
VII. ADJOURNMENT
Motion made by Committee Member Seeley, seconded by Committee Member Fuchs
to adjourn the August 2, 2023 P & R meeting at 9:32 pm. All in favor. Motion carried.
Original transcription: submitted by Linda Neudecker, Recorder
Page 6 of 6
City of Centerville
Park & Recreaon Meeng Minutes
September 6, 2023
CITY OF CENTERVILLE
PARKS AND RECREATION COMMITTEE
MEETING MINUTES
Pursuant to due call and notice thereof, the City of CentervilleÓs Parks & Recreation Committee
held a scheduled meeting on September 6, 2023, in the Council Chambers at the Centerville City
Hall and live streamed at: https://northmetrotv.com/channel-15-live-stream.
Present: Committee Member Emem Akpan
Committee Member Heidi Errickson-Grahek
Committee Member Kathy Freiermuth
Committee Member Ashley Fuchs
Committee Member Brian Peterson
Committee Member Suzanne Seeley
Also Present: Ms. Teresa Bender, City Clerk
Absent: Ms. Raye Taylor, City Council Liaison
I. CALL TO ORDER
Committee Chair Errickson-Grahek called the September 6, 2023 meeting of the Parks and
Recreation Committee, to order at 6:30 p.m. in the Council Chambers at the Centerville City Hall.
1. Roll Call - See above.
II. APPROVAL OF AGENDA
Motion made by Committee Member Errickson-Grahek, seconded by Committee Member
Seeley to add the following: VI. New Business, 4. Park Bench and to approve this agenda
as amended. All in favor. Motion carried.
III. APPEARANCES Î Ms. Nissa Larson of Running Ventures
Ms. Nissa Larson gave a recap of the 2023 Fete des Lacs 5/8K Runs including the Kids Fun Run
which she coordinated this year. She reported that there were 47 kids participating in the Kids
Run, 45 participants in the 5K Run and 23 participants in the 8K Run. She suggested that the 8K
Run should be heavily promoted to attract more runners. She also thought it would be helpful to
find a local running group to see if theyÓd be interested in being involved with the promotion of
these events.
Ms. Larson requested a point person (liaison) from the committee members to help with
Page 1 of 5
City of Centerville
Park & Recreaon Meeng Minutes
September 6, 2023
communications, etc. Committee Member Errickson-Grahek volunteered to be the liaison between
the committee and Ms. Larson. Committee Member Peterson volunteered to be the liaison for the
Paddle event. She also mentioned that new/additional signs will be needed for future events due
to deterioration and lost signs. She commented that the Logo Contest for the Runs which includes
student participation at the elementary and middle schools level should begin a bit earlier than
previously to allow the logos to be available prior to the end of school for the summer.
IV. PUBLIC HEARINGS Î NONE
V. UNFINISHED BUSINESS
1.2023 Volunteer Appreciation
It has been determined that there will not be a Volunteer Appreciation Day get-together, but instead
purchase thank you cards and include a gift card. In addition, publish a public thank you to the
volunteers in the City Administrators Newsletter and/or in the local newspaper. The volunteers
are those who helped at various events and programs plus maintaining the park entrance gardens
and the annual spring park clean up, including the Scouts.
A volunteer sign up/information form is in the process of being created which would allow
volunteers to sign up for events and track which events they are helping at and how much time
they are volunteering. City Clerk Bender has put together a couple of forms and the committee
members discussed various parameters to be included.
2. Status of old audio equipment
After discussion, it was agreed that the old audio equipment be kept in storage and to add this item
to the August 2024 P & R meeting agenda for further discussion and resolution.
3.Movie in the Park Î Committee Member Peterson
An email was received from Ms. Lonnie Olson stating that Scout Pack 432 would like to offer
individually wrapped candy, with a small Scout promo card attached, to handout at the Movie in
the Park.
Motion made by Committee Member Seeley, seconded by Committee Member Akpan to
accept the offer of Scouts Pack 432 to distribute individually wrapped candy, with a small
Scout promo card attached, to hand out at the Movie in the Park. All in favor. Motion
carried.
Page 2 of 5
City of Centerville
Park & Recreaon Meeng Minutes
September 6, 2023
VI. NEW BUSINESS
1. 2024 Contract Review for Ms. Nissa Larson of Running Ventures
The proposed contract was not reviewed; however, staff made some minor adjustments to it. This
item will be placed on the October agenda.
2. Letter of Support for Clean Up of Centerville Lake
After discussion, the committee members agreed that Centerville Lake is a great asset to the
community and were very much in support of any efforts to improve the water clarity and to clean
up the phosphorus in Centerville Lake, eliminating the sources of it and support the use of other
types of fertilizers that wonÓt cause harm to the water. The Centerville Lake Association has
previously treated the lake and additional information is available at the City Offices.
It was suggested that the Rice Creek Watershed District include education and marketing regarding
this issue be added to their website and Facebook page in addition to securing or pursuing grants
to implement treatment/projects to clean up Centerville Lake.
Committee Member Seeley has been doing research regarding the possibility of a state plan that
would remove phosphorus from all affected lakes in the state and replace with environmentally
friendly fertilizers.
Motion made by Committee Member Errickson-Grahek, seconded by Committee Member
Fuchs to direct City Clerk Bender to write a letter to the Rice Creek Watershed District, on
behalf of the P & R Committee, in support of cleaning up Centerville Lake and improve the
water clarity which has been declining, pursuing/securing grants for funding to projects to
remove the phosphorus and itÓs sources and any other pertinent information/wording which
should be included. All in favor. Motion Carried.
3. Request for Donation from the Forest Lake Area YMCA
A letter was received by the City from Mr. Bruce Thompson, a board member of the Forest Lake
Area YMCA, requesting a donation of $500 to this organization for its Annual Fund to help cover
the costs of various programs and services. Mr. Thompson stated there are 97 contracted members
of the FLA YMCA residing in Centerville plus many more youth, families and seniors that
participate in various programs and utilize available services. This letter was forwarded to the P
& R Committee to consider if the committee would be in favor of a cooperative, supportive effort
of their activities and also help promote to their events.
Motion made by Committee Member Errickson-Grahek, seconded by Committee Member
Seeley to recommend to the City Council to approve the request of the FLA YMCA for a
$500 donation to their annual fund and to send them a letter of support for their programs,
services and activities. All in favor. Motion carried.
Page 3 of 5
City of Centerville
Park & Recreaon Meeng Minutes
September 6, 2023
4. Park Bench Î Eagle Park
Motion made by Committee Member Errickson-Grahek, seconded by Committee Member
Akpan to recommend to City Council to accept the $200 in donations to be applied to the
purchase of a new park bench in Eagle Park. All in favor. Motion carried.
VII. APPROVAL OF PRIOR P & R MINUTES (2-1-23 & 3-3-23)
Motion made by Committee Member Akpan, seconded by Committee Member Freuermuth
to approve the meeting minutes from the February 1, 2023 Park & Recreation meeting, as
written. All in favor. Motion carried.
Motion made by Committee Member Seeley, seconded by Committee Member Errickson-
Grahek to approve the meeting minutes from the March 1, 2023 Park & Recreation meetings,
as written. All in favor. Motion carried.
VIII. UPDATES/ANNOUNCEMENTS
1. Staff Updates Î Ms. Teresa Bender, City
th
a. Trunk or Treat Event Î October 28- The PD & FD have been confirmed along with the
City Snowplow, the face painter is also confirmed, trinkets have been purchased and early
marketing has been enclosed in the City newsletter and AdministratorsÓ Report.
Committee Member Errickson-Grahek offered some suggestions as to how the EDC could
help financially with this event. Fund the face painter ($200), fund a balloon artist or fund
the purchase of candy, etc.
b.Park Bench Î The bench was purchased on Monday August 28tth with a 45-day shipping
timeframe. It will be installed shortly after arrival.
c. Park Permit Î A park facility permit application was received by Chris Otto on 8-23-23
th
requesting the use of Acorn Creek Park for Wednesdays and Thursdays, August 28 through
mid-October, from 6-7 pm. City Clerk Bender approved the application on behalf of the P
& R Committee.
d. Willow tree in Trailside Park Î the tree needs to be removed due to itÓs dying condition &
is blocking the view of the lake. It has been recommended to leave the stump in place to
help keep the shoreline from crumbling. Committee Member Fuchs has been asked by the
members to provide some recommendations for other types of plantings that would help
stabilize the shoreline and also for a type of replacement tree that would be suitable in that
environment and also not block the view of the lake. Committee Member Peterson
suggested that a thank you letter be sent to the Bald Eagle Water Club for their assistance
with the future removal of the tree.
e. New ADA Park in WBL - FYI
Page 4 of 5
City of Centerville
Park & Recreaon Meeng Minutes
September 6, 2023
2. Committee Member Updates
Motion made by Committee Member Seeley, seconded by Committee Member Errickson-
Grahek to authorize Committee Member Seeley to contact Wargo Nature Center regarding
the availability and cost for kick sleds, fat tire bikes and snowshoes for the 2024 Skate Nights
thth
scheduled for Saturday, January 13 and Friday, February 9 and reserve those available
items for the two Skate Nights. She will also check on the availability of other
programs/activities such as stargazing and any costs/fees. All in favor. Motion carried.
3. Council Liaison Report Î Ms. Raye Taylor NONE
VII. ACTION ITEMS STATUS/UPDATE
City Staff will be updating the Action Items List prior to the monthly meetings of the Park and
Recreation Committee.
VII. ADJOURNMENT
Motion made by Committee Member Errickson-Grahek, seconded by Committee Member
Seeley to adjourn the September 6, 2023 P & R meeting at 8:25 pm. All in favor. Motion
carried.
Original transcription: submitted by Linda Neudecker, Recorder
Page 5 of 5