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HomeMy WebLinkAbout2024-01-02 P & Z Packet CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION MEETING AGENDA Tuesday, January 2, 2024 6:30 p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ MEETING I. CALL TO ORDER 1. Swearing-in of Commissioner Kalina 2.Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. PUBLIC HEARINGS (6:30 PM or shortly thereafter) 1. None V. AWARDS, PRESENTATIONS, APPEARANCES 1. None VI. OLD BUSINESS 1. None VII. NEW BUSINESS 1. Resignation of Commissioner Kuiper 2. Election of a Chair and Vice Chair 3. Concept Plan Î LaLonde Redevelopment Î Ebert Companies VIII. APPROVAL OF MINUTES 1. December 5, 2023 Planning & Zoning Commission Meeting Minutes IX. ANNOUNCEMENTS/UPDATES 1. Council Member Liaison 2. AdministratorÓs Report X. ADJOURNMENT INFORMATION None STATE OF MINNESOTA COUNTY OF ANOKA I, Dawn Kalina, do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and faithfully discharge the duties of the office of Commission Member of the Planning & Zoning Commission of the City of Centerville in the County of Anoka, State of Minnesota, to the best of my judgement and ability. Subscribed and sworn before me this 2nd day of January, 2024. ___________________________________ Dawn Kalina ___________________________________ City Administrator, Mark Statz CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: January 2, 2024 Community Development VII.1 TITLE OF ISSUE: Resignation of Commissioner Kuiper BACKGROUND AND SUPPLEMENTAL INFORMATION: Several months ago, Commissioner Kuiper shared that he would be moving out of town in early 2024. He has decided that the time has come for him to step down from the commission, with his move now imminent. Staff has received Commissioner Kuiper's official letter of resignation and will put forward, to the City Council, this commission's recommendation for acceptance. With this resignation and the swearing in of Commissioner Kalina, the commission continues to have one open seat and an informal opening with Commissioner Broussard-Vickers spot if there were interested parties. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to recommend acceptance of the resignation of Commissioner Les Kuiper from the Planning and Zoning Commission, effective immediately. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ alina Letter of Resignation Other (specify) ____________ _____ V _____ ______________________________________________________________ _____ n _______________________________________________________________ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Mark Statz From:Les Kuiper <lkuipercentervillemn@gmail.com> Sent:Friday, December 29, 2023 1:08 PM To:Mark Statz Subject:Re: Resignation You don't often get email from lkuipercentervillemn@gmail.com. Learn why this is important /ğǒƷźƚƓʹ This email originated outside our organization; please use caution. Mark, I have not submitted a formal letter of resignation yet. Therefore -- By means of this email I am submitting my formal resignation as a member of the Centerville Planning and Zoning Commission. It has been an honor to serve the Centerville community during the past three years during a time of submissions of exciting plans for our community. It has been a privilege to serve with you, Mark. I am often impressed with how well you serve the Centerville community, and the Planning and Zoning Commission in particular. I believe you have provided wise and insightful leadership in positioning Centerville for growth with a plan that will serve the community well for the next decades. I had considered showing up briefly at the meeting to express gratitude to the other members of the commission that I have served with, and have decided to communicate with them via email instead of in person. Blessings, Les Kuiper On Fri, Dec 29, 2023 at 8:53AM Mark Statz <MStatz@centervillemn.com> wrote: Les, L͸ƒ ǝĻƩǤ ƭƚƩƩǤ źŅ ǤƚǒͲ ğƷ ƚƓĻ ƦƚźƓƷͲ gave me a formal letter of resignation, but if you did, L͸ƒ ƓƚƷ ŅźƓķźƓŭ źƷ͵ Would you be so kind as to simply send me an email stating your intent to resign from the Planning and Zoning Commission? Thanks. 1 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: January 2, 2024 Community Development VII.2 TITLE OF ISSUE: Election of the Chair and Vice Chair BACKGROUND AND SUPPLEMENTAL INFORMATION: Committee by-laws require the election of a Chair and Vice Chair "...at the first meeting of the year". The incumbent Chair and Vice Chair shall preside over the meeting until such election is made. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to elect _______________ as the Chair of the Planning and Zoning Commission. Motion to elect _______________ as the Vice Chair of the Planning and Zoning Commission. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ alina Other (specify) ____________ _____ V _____ ______________________________________________________________ _____ n _______________________________________________________________ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CHAPTER31:DEPARTMENTS,BOARDS,COMMISSIONSANDCOMMITTEES Section 31.01 Establishment of Planning and Zoning Commission and Parks and Recreation Committee 31.02 Bylaws for committees 31.03 Establishment Of Personnel Board § 31.01 ESTABLISHMENT OF PLANNING AND ZONING COMMISSION AND PARKS AND RECREATION COMMITTEE. (A)This section establishes a City Planning and Zoning Commission, and a Parks and Recreation Committee. The purpose of these Committees is advisory and they may make recommendations to the City Council for consideration regarding matters relating to this Committee. (B)For the purpose of this chapter, the terms Commission and Committee are used interchangeably. Policy refers to Commissioners and Committee Members alike. Ord. #72, adopted 12/19/2002, Ord. 2d #23, amended 12/10/2008 § 31.02 BYLAWS FOR COMMITTEES. (A)Authority. The Committee has the authority to conduct investigations and to make recommendations; however, it may not make decisions on behalf of the Council. Committees are subject to the same rules as the City Council under the open meeting laws. The CouncilÓs final decision, however, and not the CommitteeÓs recommendation, binds the city. The Committee may not enter into a contract, employ workers or authorize expenditures. (B)Eligibility. Any resident of the city is eligible to apply as a Committee Member. This individual is welcome to serve on one committee at a time. (C)Appointments. (1)Each member of the Committee will be appointed by the City Council via a letter of interest submitted to the City Administrator. This letter will be received by the City Administrator no later than November 1 of each year. This same action will take place if a vacancy should happen. On an annual basis, the City Administrator would ascertain those who desire to remain on the Committee. (2)Seven members shall be appointed to each City Committee. (D)(D)Appointment of officersAppointment of officersAppointment of officers. At the first meeting of the year, th. At the first meeting of the year, th. At the first meeting of the year, the Committee will appoint by majority vote a e Committee will appoint by majority vote a Chair and a Vice-Chair. Chair and a Vice-Chair. 15 ΋tğŭĻ (E)(E)OfficersÓ dutiesOfficersÓ duties. . (1)(1) (a) The Chairperson shall preser (a) The Chairperson shall preser (a) The Chairperson shall preser (a) The Chairperson shall preserve order, enforce the rules of procedure herein ve order, enforce the rules of procedure herein ve order, enforce the rules of procedure herein prescribed and determined without debateprescribed and determined without debateprescribed and determined without debate, subject to the final decision of the , subject to the final decision of the , subject to the final decision of the Commission/Committee on appCommission/Committee on appCommission/Committee on appeal, all questions of procedure and order. The eal, all questions of procedure and order. The eal, all questions of procedure and order. The Chairperson will also give leadership; sign Chairperson will also give leadership; sign Chairperson will also give leadership; sign reports; write correspondence to be signed by reports; write correspondence to be signed by reports; write correspondence to be signed by either the City Administrator or the Mayor; coeither the City Administrator or the Mayor; coeither the City Administrator or the Mayor; compile or assist in the preparation of the mpile or assist in the preparation of the mpile or assist in the preparation of the agenda as authorized by the Committee; and appoint task forces as authorized by the agenda as authorized by the Committee; and appoint task forces as authorized by the agenda as authorized by the Committee; and appoint task forces as authorized by the City Council. City Council. (a)(a)(a)The Vice-Chairperson shall support and assiThe Vice-Chairperson shall support and assiThe Vice-Chairperson shall support and assist the Chairperson; preside over the st the Chairperson; preside over the Committee meetings in the absence of the Chairperson; and fill the office of the Committee meetings in the absence of the Chairperson; and fill the office of the Chairperson if a vacancy should arise. (2)Any Committee Member may appeal a decision of the Chair. To do this, a Committee Member states, ÐI appeal the decision of the Chair,Ñ immediately after the Chair announces the decision. Recognition from the Chair is not necessary when making an appeal. The appeal must be seconded, is debatable and cannot be amended. After the debate, the Committee votes on the ChairÓs decision. A majority of ÐyesÑ votes upholds the decision of the Chair and a majority of ÐnoÑ votes overrule the decision. A tie vote sustains the ruling. The Chair may vote to uphold his or her own ruling. If no one appeals a ruling as soon as the Chair makes it, it becomes the rule of the Committee. (F)Meetings. (1)Regular meetings. Regular meetings of the Committee shall be held on the same day of each calendar month at the same time, set by the Committee and approved by the Council. Any regular meeting falling upon a holiday shall be rescheduled by the Committee for an alternative date, with enough time to be properly noticed to the public. The Administrator shall maintain a schedule of regular meetings. This schedule shall be available for public inspection during regular business hours at the AdministratorÓs office. All meetings, including special emergency meetings, shall be held at City Hall unless otherwise specifically noticed. (2)Special meetings. Any three members of the Committee may call a special meeting of the Committee upon at least 72 hoursÓ written notice to each member of the Committee and Administrator. This notice shall be delivered personally to each member, or left at the memberÓs place of residence. Similar written notice shall be mailed at least three days prior to the meeting date to those who have requested notice of special meetings. This request must be in writing and filed with the Administrator, designating an official address where notice may be mailed. The request will be valid for one year. (3)Emergency meetings. (a)Any three members of the Committee may call an emergency meeting of the Committee when circumstances require the immediate consideration of the Committee. 16 16 ΋΋tğŭĻtğŭĻ CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: January 2, 2024 Community Development VII.3 TITLE OF ISSUE: Sketch Plan - St. Genevieve's Apartments (LaLonde Property) - Ebert Companies BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached you'll find a presentation and Sketch Plan from Ebert Companies, outlining their proposed apartment complex on the LaLonde Property. This Sketch Plan is required under City Code Section 153.56 to facilitate an Advisory Meeting (153.59) with the commission. The purpose of this meeting is to provide initial feedback to the developer prior to them investing in full plans and architectural drawings. Also attached you'll find the Memorandum of Understanding (MOU) adopted, unanimously, by the City Council at their December meeting. The MOU outlines the conditions under which the city council would consider offering Tax Increment Financing as a development incentive for this project. This MOU does not bind the commission to accept the development proposal or elements thereof. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: No formal action is required for a Sketch Plan Review at an Advisory Meeting. However, providing clear, but non-binding guidance to the developer is appropriate. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X X Vote Record: Aye Nay _____ alina Presentation; Memo Other (specify) ____________ _____ V _____ ______________________________________________________________ _____ n _______________________________________________________________ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular In a subdivision for residential use of less than five lots and where the lots abut existing public roads and utilities, the Council may waive certain requirements such as topographic, street and utility specifications; in that instance the information is not required. § 153.56 SKETCH PLAN. § 153.56 SKETCH PLAN. The subdivider shall prepare a sketch plan to pr The subdivider shall prepare a sketch plan to pr The subdivider shall prepare a sketch plan to present to the Planning and esent to the Planning and esent to the Planning and Zoning Commission at the Zoning Commission at the Zoning Commission at the advisory meeting. This plan may be drawn as a freehaadvisory meeting. This plan may be drawn as a freehaadvisory meeting. This plan may be drawn as a freehand pencil sketch and does not require precise dimensions nd pencil sketch and does not require precise dimensions nd pencil sketch and does not require precise dimensions or any special sheet size. This sketor any special sheet size. This sketor any special sheet size. This sketch plan may be used to show the Coch plan may be used to show the Coch plan may be used to show the Commission the location, proposed street mmission the location, proposed street mmission the location, proposed street and lot layout and any other significantand lot layout and any other significantand lot layout and any other significantand lot layout and any other significant features of the proposed subdivision. features of the proposed subdivision. § 153.57 PRELIMINARY PLAT. The following maps and data shall be submitted with the application for preliminary plat approval. These maps and data may be on separate sheets or combined on one sheet, depending on the size and complexity of the proposed subdivision. The overall size of the sheets shall be determined by the City Engineer. (A)Location map. A map of the proposed subdivision showing: (1)Boundary lines of the proposed subdivision, clearly indicated; (2)Existing zoning of the tract and adjacent properties; (3)Total approximate acreage in the plan; (4)Location, widths and names of all existing or previously platted streets or other public ways, showing types of improvements, if any railroad and utility rights-of-way, parks and other public open spaces, permanent building and structures, easements and section and corporate lines within the tract and to a distance of 100 feet beyond the tract. (B)Site map. A map of the proposed subdivision and all lands within 500 feet of its boundaries showing: (1)Contours of the site at vertical intervals of two feet; (2)Character and location of natural or artificial features existing on the land which would affect the design of the subdivision, such as wooded areas, drainage ditches, direction and gradient of ground slope, embankments, retaining walls, buildings or nonresidential usage of land; (3)Names of owners of properties adjacent to the subdivision; (4)Existing and proposed streets and rights-of-way, including widths and purposes; (5)Existing and proposed easements, including widths and purposes; 295 ΋tğŭĻ (D)With submission of the final plat, ten copies of the plat map showing all addresses correctly labeled shall be supplied to the Administrator for subsequent distribution to the utility companies, local school districts, and Fire and Police Departments. § 153.59 PROCEDURES FOR PLAT SUBMISSIONS. § 153.59 PROCEDURES FOR PLAT SUBMISSIONS. (A)General. The preliminary plat of the proposed subdivision must be approved by the Council before any person, firm or corporation proposing a subdivision shall proceed with any grading and improvements for streets or installation of public utilities. The final plat of the proposed subdivision must be approved by the Council and recorded in accordance with the provisions hereof before any person, firm or corporation proposing a subdivision shall sell, agree to sell, transfer, lease or otherwise convey any lot, parcel or tract in a subdivision, or construct or commence the construction of any building in a subdivision. (B)(B)Advisory meetingAdvisory meetingAdvisory meeting. A person or corporation desiring approval . A person or corporation desiring approval . A person or corporation desiring approval of a plat of a subdivision shall appear of a plat of a subdivision shall appear of a plat of a subdivision shall appear before the Planning and Zoning Commbefore the Planning and Zoning Commbefore the Planning and Zoning Commission to discuss his or her proposal before filing an application ission to discuss his or her proposal before filing an application ission to discuss his or her proposal before filing an application for preliminary plat approval. No fee or formal applicfor preliminary plat approval. No fee or formal applicfor preliminary plat approval. No fee or formal application is required for this mation is required for this mation is required for this meeting. Its purpose is to eeting. Its purpose is to eeting. Its purpose is to save the subdivider time and money. The subdivider shalsave the subdivider time and money. The subdivider shalsave the subdivider time and money. The subdivider shall be prepared to discuss l be prepared to discuss l be prepared to discuss the details of his or her the details of his or her proposed subdivision, includiproposed subdivision, includiproposed subdivision, including such items as the proposed use, exng such items as the proposed use, exng such items as the proposed use, existing features of isting features of isting features of the area, existing the area, existing the area, existing covenants, land characteristics, avacovenants, land characteristics, avacovenants, land characteristics, availability of community facilities ailability of community facilities ailability of community facilities and utilities, size of development, nd utilities, size of development, nd utilities, size of development, play areas or public areas, proposed play areas or public areas, proposed play areas or public areas, proposed protective covenants, proposed utilprotective covenants, proposed utilprotective covenants, proposed utilities and street improvements. ities and street improvements. ities and street improvements. The Commission will answer any questions from The Commission will answer any questions from the subdivider and suggest professional advice. the subdivider and suggest professional advice. (C)Preliminary plat. (1)Application. After the advisory meeting, the subdivider shall submit an application for approval of a preliminary plat to the Administrator. The application shall be accompanied by the following: (a)Fifteen copies of all maps and data set forth in these regulations; and (b)A certified check or money order in an amount to cover the scheduled preliminary fees. (2)Action by the Administrator. The developer should submit plans to the Administrator ten days before the meeting to provide adequate time for review. The Administrator shall send one copy of each of the maps and data to the City Engineer, the City Planner and members of the Planning and Zoning Commission for review. (3)Action by Commission. The Planning and Zoning Commission shall review the preliminary plat and shall set a public hearing on the preliminary plat, the time and place to be published in the official newspaper at least ten days before the day of the hearing. Following the hearing, the Commission shall recommend approval or disapproval of the preliminary plat with any changes and conditions as it may suggest and shall transmit its recommendations. The Commission shall determine whether the proposed plat is consistent with the regulations specified in this chapter 298 ΋tğŭĻ Centerville LaLonde Luxury Apartments Project Planning and Zoning Commission Sketch Plan Review January 2, 2024 Ebert Companies History About Us BasedintheTwinCitiessince1968,Ebert Companieshasbeenfamily-ownedand operatedthroughthreegenerationswith bluecollarconstructionroots.Weare motivatedbyamissiontoworkhardat everythingwedo! Property Overview 1687 Westview Street Property Aerial 2.89-acre property Existing Use: Single-family house Central location with nearby community amenities, lakes, parks, and trails Proximity to Downtown and commercial businesses Current Zoning: M2 Downtown Neighborhood that is guided for 12-45 units/acre. PUD Project Overview ~ 90 110-unit luxury market rate apartment building 3-story building with 1 level of underground parking and additional surface parking Alcove, 1BR, 2BR and 3BR luxury units Anticipated to have a 1.5 to 1.7 parking stalls per unit parking ratio Building height in accordance with zoning standards at 3 stories Building layout to maximize lake views High quality luxury apartment finishes and common area amenities Project Overview Floor Plans Level P1 (Parking Garage) Floor Plans Level 1 Floor Plans Level 2 Floor Plans Level 3 3D Perspective Design and Facade Example exterior façade materials The luxury project will have high quality interior and exterior materials Varied facade treatment and mix of materials and colors Projections and recesses will be designed throughout the building and at the prominent corners Decorative exterior lighting and fixtures Recessed or projected entry points, especially at the main entrance Design and Façade3D Perspective ağƷĻƩźğƌі .ƩźĭƉЊЎ͵ЉЉі 5ĻĭƚƩğƷźǝĻ /a ЊЌ͵ЉЉі /C. \[ğƦΉtğƓĻƌ ΛIğƩķźĻ .ƚğƩķΜЎЌ͵ЉЉі DƌğǩźƓŭЊВ͵ЉЉі Interior Common Area Precedent Imagery Interior Units Precedent Imagery Exterior Precedent Imagery Outdoor AmenitiesPrecedent Imagery Property Challenges, Considerations, and Constraints Site elevation Storm water management - Rice Creek Watershed District Adjacent properties, access and site layout Height, density, coverage, and separation City Land Use Future Development Site City Development Staging Plan Site Thank You Ebert Companies Memorandum Of Understanding The following is a Memorandum of Understanding between the parties, Ten Nineteen Development LLC, a Minnesota limited liability companyDeveloper the City of Centerville, the Governmental Authority for land use, economic development, and other responsibilities defined by law, Authority. WHEREAS, the Developer entered into a purchase agreement with a private party, dated October 9, 2023, for the located within the City of Centerville with an address of 1687 Westview Street, Centerville, MN, Anoka County and Property Parcel ID:23-31-22-22-0003, which is legally described in Exhibit A, with the intent to purchase and redevelop the Property; and WHEREAS, the Authority intends to explore the establishment of a Tax Increment within the City of Centerville, Minnesota, pursuant to Minnesota Statutes, Sections 469.174 to 469.1794, in order to facilitate redevelopment of the Property and promote the development of market-rate housing within the City; and WHEREAS, in order to achieve the objectives of the Downtown Master Plan and make the Minimum Improvements economically feasible for the Developer to construct, the Authority intends to explore the establishment of a TIF District, reimbursing the Developer for a portion of TIF eligible costs related to the Minimum Improvements on the Property; and WHEREAS, the Authority and the Developer intend to use this Memorandum of Understanding to plan for the Minimum Improvements and negotiate the terms of a Development Agreement and a TIF Agreement. NOW, THEREFORE, in consideration of the mutual obligations hereunder, the parties agree as follows: tğŭĻ ΋ Њ ĻƩƭźƚƓ ЊЋΉЉБΉЋЉЋЌΏЋ 1. Feasibility Period: For a period from December 13, 2023, until December 14, 2024, or until and if the the private party is terminated , the parties will perform their due diligence toward the purposes of this Memorandum of Understanding. Overall, the consideration of Tax Increment Financing is contingent on the Developer attaining the requirements of a Tax Increment Financing District based on the redevelopment of the Property. 2. General Terms: General TIF parameters: A minimum period of approximately 10 to 15 years with the final duration of the TIF District and Net Present Value of the TIF Note as may be determined in a future Development Agreement, TIF Agreement, and/or TIF Note or other documents as may be required for the establishment of the TIF District. An approximate and estimated maximum of $2,500,000.00 in Net Present Value. Reimbursement is made from tax increment revenues as received, as taxes are paid annuallyPay-as-you-go.) General Building Expectations For The Property (the Minimum Improvements). Approximately 90 to 110 units of market-rate apartments. Building height limits per Code. Underground parking ratio of approximately 0.9:1 to 1:1. Overall parking ratio of approximately 1.5 to 1.7. Architectural requirements based on the City of Centerville Downtown Master Plan. Expected initial valuation of the Property of no less than $17,000,000.00. Development Property, amenities include: o Project will have high-quality interior and exterior materials. o Varied facade treatment and mix of materials and colors. o Projections and recesses will be designed throughout the building and at the prominent corners. o Decorative exterior lighting and fixtures. tğŭĻ ΋ Ћ ĻƩƭźƚƓ ЊЋΉЉБΉЋЉЋЌΏЋ o Recessed or projected entry points, especially at the main entrance. o High-quality luxury apartment finishes and common area amenities. o Outdoor / Roof-top amenities o Dog Wash Onsite property manager and maintenance technicians. o Private and secure controlled access to the building and parking garage. o Parking is contained onsite and clearly identified in resident leases. Building Operation o Ownership and oversight over buildings. o Ongoing maintenance and capital investments. o Strong 3rd party management partners. Site-Related Issues For Developer Must obtain conveyance and ownership of all land on, or immediately adjacent to the site necessary to construct the Minimum Improvements and record a plat. This may include the strip of land on the northern border of the site, and/or previously vacated portions of Westview Street as to be determined by Anoka County Plats and Records, Anoka County Surveyor, and/or the Anoka County District Court. Developer responsible for examination, design, and construction of sewer, water, and stormwater connections and capacity to serve the Development Property. Stub connections to adjacent properties may be required as determined by the final design and those are the responsibility of the Developer with any upgraded costs of infrastructure to be the cost of the Authority. Off-site improvements may include: o All Street Improvements, including the reconstruction or extension of Westview Street as needed and necessary to meet city standards. Examination by the parties for potential Developer acquisition of land and/or reconstruction of Westview Street as may be needed or related to the Redevelopment Property. o Streetscaping on Centerville Road (Main to Westview) tğŭĻ ΋ Ќ ĻƩƭźƚƓ ЊЋΉЉБΉЋЉЋЌΏЋ Developer to participate in the cost of streetscaping from Main Street to Development Property. Streetscaping to be of similar scope and design as the elements along Main Street in the downtown. Streetscaping within the ROW will be maintained by the Authority and participation in the construction of the Streetscaping may include the Developer, the Authority, and adjacent property owners or future developers of adjacent and nearby property. o Trail connections Developer shall construct trails and connections to serve the Development Property on or directly related to the specific Development Property. School District o Developer will endeavor to coordinate its design and construction with the School District with the goals of adequate bus circulation, traffic, security, and other aspects of importance to the School District. 3. The Parties shall specifically define the following terms and conditions for later incorporation into a Development Agreement: a. Principal Amount of the unimproved Development Property; b. Minimum Improvements; c. Substantial Completion Date of the Minimum Improvements; d. Minimum Market Value of the finished Development Property; e. The intended final owner of the Development Property; f. Tax Increment Financing District; g. Tax Increment Financing terms and conditions; h. Tax Increment Note(s); i. Tax Increment Financing Agreement; j. Special Assessments, if applicable; k. Property and Construction Escrows and Warranty Bonds. 4. Escrow for Costs: Developer authorizes the creation and maintenance of an escrow that shall be held by the Authority. These funds held in escrow shall be drawn down for payment of City services and consultants as may be necessary for the tğŭĻ ΋ Ѝ ĻƩƭźƚƓ ЊЋΉЉБΉЋЉЋЌΏЋ development of Tax Increment Financing for the Property. Developer shall replenish this escrow as necessary. The escrow account shall be reconciled monthly and shared with the Developer. Other escrows, as prescribed by city code may be collected and utilized as is customary during the entitlement, construction, and warranty phases. 5. Termination: If Developer, in its sole discretion determines that the property is unsatisfactory for purchase, redevelopment, or financial reasons, Developer may terminate this Memorandum of Understanding and receive a refund of the unused portion of the Escrow Money Deposit. If the Authority, in its sole discretion, determines that the Development Property is unsatisfactory for Tax Increment Financing, the Authority may terminate this Memorandum of Understanding. In any event, this Memorandum does not create any binding obligations on the Authority or the Developer. This Memorandum is not intended to supersede legal requirements or the authority of governing bodies or officials. Accordingly, any official act of the Authority may be deemed as a termination of this Memorandum. 6. Assignment: Developer shall have the right to assign its interest in the purchase agreement to an entity formed by Developer to own the property with the Authority consent. 7. Other Terms and Conditions: The Parties shall have the right to add other terms and conditions in the Memorandum that are usual and customary, and consistent with the established goals of the Parties. Deadlines in the Memorandum shall be mutually extended by written consent of the City Administrator and the undersigned representative of Developer. tğŭĻ ΋ Ў ĻƩƭźƚƓ ЊЋΉЉБΉЋЉЋЌΏЋ Acknowledged and agreed as of this __________ day of December 2023. FOR THE DEVELOPER: Ten Nineteen Development LLC, a Minnesota limited liability company, or assignee Signature: __________________________ Name: _____________________________ Title: _____________________________ FOR THE AUTHORITY: City of Centerville Signature: __________________________ D. Love, Mayor tğŭĻ ΋ Џ ĻƩƭźƚƓ ЊЋΉЉБΉЋЉЋЌΏЋ Exhibit A The land is described as follows: Lot 4, Auditor's Subdivision No. 48, according to the map or plat thereof on file and of record in the office of the Anoka County, Minnesota, Recorder, EXCEPT the East 201 feet thereof. tƩĻƌźƒźƓğƩǤ {źƷĻ tƌğƓ Memorandum Date: December 29, 2023 To: Honorable Chair and Commissioners Centerville Planning and Zoning Commission From: Mark Statz, PE Î City Administrator/Engineer Subject: LaLonde Sketch Plan The city is in receipt of a Sketch Plan and presentation outlining the proposed redevelopment of the LaLonde parcel in the cityÓs downtown district (M-2 Zoning). The current site is a, roughly, 3-acre parcel with a single home and several small out buildings. The proposal would construct a 3-story (+ tuck-under parking) apartment building, on the site, consisting of approximately 110 units. Additional details on the proposal are included in the developerÓs presentation. Zoning All developments within the M-2 zoning district must be completed as a Planned Unit Development (PUD). This process allows for flexibility from typical zoning restrictions such as setbacks, building height, and the like in exchange for amenities and features which enhance the public benefit of the development. The M-2 district requires a minimum density of 12 units per acre and a maximum of 45 units per acre. For this parcel, that means roughly 36 to 135 units would be allowed. The proposed building falls well within those guidelines. All setbacks in the M-2 district are left to the PUD process, without guidance. A building height maximum across all zoning districts is 35 feet, however, the code allows an additional foot of height for every foot that the setbacks are increased. In this case the setbacks, are effectively, zero. So, if the building was setback 5 feet from the property line, it could be 40 feet tall. The code is not particularly clear as to where the height of the building should be measured, but it seems appropriate to do so at the front entrance. If measured at the back, many of our walk-out homes would be in violation of this rule. The proposed building appears to be within the initial guidance of 35 feet and could easily ÐearnÑ additional height with the setback rule. An architectural element on one of the prominent corners of the building is being considered. The height of this may exceed the code requirements, but would certainly be something that could be allowed through the PUD process, since enhanced architectural interest would benefit the public. The site is bounded on the North by a residential neighborhood. The lots abutting the property have generous back yards, which are heavily wooded, providing a nice buffer to the development. However, additional buffering may be considered. To the east, the development borders the school. The developer has been in contact with school officials and is working to coordinate with their operations and traffic flow. A condition of any PUD should incorporate cooperation with the school. To the south, the property is again bounded by residential lots. However, these lots are within the downtown district, meaning they may be legal non-conformities. Buffering these lots may not be appropriate given the potential for their future redevelopment. To the west, is Main Street and Centerville Lake. Parking Approximately 110 tuck-under garage spaces are proposed with additional surface parking to supplement the enclosed parking, with a goal of roughly 1.5 to 1.7 total parking spots per unit. Grading and Drainage The siteÓs existing topography offers both opportunities and challenges. Of course, the opportunity comes from the high view point over the lake and how the grade change makes a natural entrance for the tuck-under garage. However, there will also be a number of challenges created by this topography, including figuring out whether or not the proposed surface parking on the west side of the building can be built into the hill. Future submittals, which include proposed contours and driveway grades will need further scrutiny. The development will need to construct adequate stormwater facilities to meet the watershed districtÓs requirements for both water quality and quantity. Utilities The sewer main serving most of the north side of the city runs from west to east across the north edge of the property. The property may directly access the sewer anywhere along that line. There are adequately sized water mains along both the east and south sides of the property. Service and fire protection lines may be tapped from these mains. The development will be subject to sewer, water and stormwater system access fees (SAC, WAC, Storm AC). Those fees can be found in the cityÓs fee schedule. Streets Street Access to the property will need to come from Centerville Road and Westview Street. Access directly to Main Street along the west edge of the property is not likely to be allowed by the county due to sight distance restrictions with the curve. Westview Street is not adequately constructed to handle the proposed apartmentÓs traffic and will need to be upgraded to a city standard street (both in terms of width and thickness). The cost for the upgrades to Westview Street will be borne by the developer or negotiated as part of a Tax Increment Financing (TIF) agreement. Traffic Traffic produced from this development could be on the order of 600 to 700 trips per day (a trip is a one-way event; so this means 300 out and 300 in = 600 trips). The capacity of Centerville Road and the intersection at Main Street and Centerville Road are both likely adequate for this increase in volume. For context, the number of vehicles per day, on Main Street in this area is around 11,000. Streetscaping The cityÓs downtown master plan envisions streetscaping extending up Centerville Road, from Main Street. A pattern of trees, lights, sidewalk, trail and decorative concrete should be considered in keeping with the in-place items on Main Street. Right-of-way restrictions on both sides of Centerville Road may hinder the immediate construction of these elements, but the costs for such work should be considered in the negotiations for the development. Parks and Trails The development will be subject to park dedication fees. The current fee is $3,000 per unit. Some consideration should be given to surrounding pedestrian facilities and how this proposed development would connect to them. Any connections to those pedestrian systems should be made with this development where practical. Architecture The architecture of this building will be an important element of the development proposal to consider when negotiating the terms of the PUD. The Downtown Master Plan calls for a number of things to be considered, including the quality of materials used, the variance of colors, textures and façade setbacks, and incorporating the cityÓs French Canadian heritage. The proposal describes some of these elements but lacks detail (of course this is just a sketch plan). Subsequent submittals will be scrutinized more closely regarding how they meet the intent of the Downtown Master Plan Guidelines. Future Development in the Immediate Area Often, a development of this magnitude will spur the redevelopment of other adjacent or nearby parcels. As plans are further developed, the compatibility of the improvements with what could potentially be developed on neighboring land will need to be considered. The developer has provided a Ðghost platÑ of potential uses for the parcels to the south of the proposed apartment. These sketches are merely for discussion purposes and do not represent any intent to redevelop those properties at this time. The sketches were produced without the input or consent of the underlying property owners. City staff and the developerÓs representatives will be on hand to answer any questions the commission may have. We look forward to our discussion and your input on this important proposal. CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Work Session of the Planning and Zoning Commission was held in Council Chambers on Tuesday, December 5, 2023, at 6:00 p.m. I. CALL TO ORDER The meeting was called to order at 6:00 p.m. 1. Roll Call Present: Vice-Chair Commissioner Jon Krueger Commissioner Darrell (DJ) Olson, Jr. Commissioner Bruce Thompson Commissioner Linda Broussard-Vickers Commissioner Richard Nelson Absent: Chair Les Kuiper Vacancy: One Staff: Administrator Mark Statz, Assistant City Administrator, Athanasia Lewis Council Council Member Russ Koski II. AGENDA ITEMS 1. Candidate Interviews a. Ms. Dawn Kalina III. ADJOURNMENT The meeting was adjourned at 6:30 p.m. _______________________________________________________________________________ Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission was held in Council Chambers on Tuesday, December 5, 2023, at 6:30 p.m. I. CALL TO ORDER The meeting was called to order at 6:30p.m. Not Approved 1. Roll Call Present: Vice-Chair Commissioner Jon Krueger Commissioner Darrell (DJ) Olson, Jr. Commissioner Bruce Thompson Commissioner Linda Broussard-Vickers Commissioner Richard Nelson Absent: Chair Les Kuiper Vacancy: One Staff: Administrator Mark Statz, Assistant City Administrator, Athanasia Lewis Page 1 of 3 City of Centerville Planning and Zoning Commission December 5, 2023 Council Council Member Russ Koski II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA The one revision to the agenda is to move the recommendation of the candidate to VII.1 under New Business. Motion by Commissioner Broussard-Vickers, seconded by Commissioner Nelson to Approve the Agenda as Revised. All in favor. Motion carried. IV. PUBLIC HEARING (6:30 PM or shortly thereafter) 1. None V. AWARDS, PRESENTATIONS, APPEARANES 1. None VI. OLD BUSINESS 1. None VII. NEW BUSINESS 1. Recommendation on Commissioner Candiate Administrator Statz introduced the item as presented in the packet. Motion by Commissioner Broussard-Vickers, seconded by Commissioner Thompson to approve the recommend approval of Ms. Dawn Kalina to the Planning and Zoning Commission. All in favor. Motion carried. 2. Calendar Review Administrator Statz introduced this item as presented in the packet. The Commission had a few changes in addition to the ones noted in the packet: th. March meeting will be held on Monday, March 4 th. July meeting will be held on Tuesday, July 9 th. August meeting will be held on Monday, August 5 Motion by Commissioner Thompson, seconded by Commissioner Nelson to approve the calendar as amended. All in favor. Motion carried. 3.Review of Guiding Documents Administrator Statz introduced this item as presented in the packet. Discussion ensued about priorities outlined in the Comprehensive Land Use Plan, population 5,000, downtown Page 2 of 3 City of Centerville Planning and Zoning Commission December 5, 2023 redevelopment and affordable housing. The Commission would like the council to consider the preparation of another Comprehensive Land Use Plan. VIII. APPROVAL OF MIN UTES 1. October 10, 2023, Planning & Zoning Commission Meeting Minutes Motion by Commissioner Broussard-Vickers, seconded by Commissioner Olson to approve the October 10, 2023, Planning and Zoning Commission minutes. All in favor. Motion carried. IX. ANNOUNCEMENTS AND UPDATES 1. Council Member Liaison Council member Koski congratulated Acting Chair Krueger on his retirement after twenty-seven years of service with Centennial Police Department. Council member Koski noted that he was weighing the cost of adding residents to get to population 5,000, noting that there are pluses and minuses to doing this. He attended the Anoka County Local Government meeting, and there were several updates, including the retirement of the county administrator. 2. AdministratorÓs Report Administrator Statz reviewed the report as presented in the packet. X. ADJOURNMENT Motion by Commissioner Thompson, seconded by Commissioner Broussard-Vickers to adjourn the meeting at 9:14 p.m. All in favor. Motion carried. Page 3 of 3 AdministratorÓs Report December 13, 2023 COMMUNITY ENGAGEMENT Holiday Decorations City crews and contractors installed holiday lights on city hall and hung wreaths on light poles in downtown. The decorations are part of the Economic Development AuthorityÓs efforts to create an inviting feel along Main Street. Parking Lot Lights VetterÓs Electic finished up installing the light poles in the City Hall Parking lot. The LED lights are designed to give the lot a evenly spread touch of illumination to increase safety and security for City staff, committees, fire fighters and the public. CENTERVILLE CARES Dial 988 Mental Health Crisis Lifeline For many, the holidays are filled with joy as we spend time with loved ones and create new memories. For others, however, the holidays can be incredibly difficult for a variety of reasons. Often, the holidays can take a toll one onesÓ mental health . If you or someone you know is suffering from severe mental distress, please call or text the 988 Suicide and Crisis Lifeline to connect with a trained crisis specialist, who will support or help the caller cope with their feelings. To learn more about 988 in Minnesota, click here. Volunteer Opportunities City Council Î Open Seat Former City Councilmember and Mayor, Terry Sweeney has been selected to fill the vacant City Council seat through the remainder of the term, which runs through early January 2025. He was formally sworn-in at the CouncilÓs November 8 meeting. Welcome abord, Terry! Open Board Positions Please call city hall at 651-429-3232 with any questions you may have regarding the following openings. If you are interested in applying, scan the QR Code to the right or visit the CityÓs website for an application. Photo Courtesy of Press Publications ADMINISTRATION Meeting and City Hall Schedule December 13, 2023, 5:00 p.m. Î City Council Work Session December 13, 2023, 6:30 p.m. Î City Council Regular Meeting Cancelled December 20, 2023,6:30 p.m. Î Economic Development Authority January 2, 2024, 6:30 p.m. Î Planning & Zoning Commission January 3, 2024, 6:30 p.m. Î Parks & Recreation Committee ENGINEERING th 20 Avenue (CSAH 54) Corridor Study The technical advisory panel for the corridor study will be met in early December to review public input and formulate design concepts. These concepts are being drafted by the consulting engineers and will be made available for more specific public input sometime in February. Stay tuned for updates on how to weigh in. PARKS & RECREATION ÐName a Snowplow ContestÑ Extended With the extension, the new deadline will be January 3, 2024 at 4 p.m. All entries must be received at City Hall on the entry form or via online submittal. Here is the online entry link: https://tinyurl.com/msb9ujjm or utilize the QR code to the right to enter. Must be a Centerville resident, if a submission is received from a minor Î parent authorization is needed. There will be a $50 prize given for the name that is chosen by the Naming Committee of the Parks & Recreation Committee/Public Works Department. The name/winner will be announced at the CommitteeÓs January 3, 2024, meeting. City employees, Council/Committee/Commission members do not qualify to win the $50 prize if their entry is chosen. Be creative, funny and punny with your entries. ECONOMIC DEVELOPMENT Quad Area Chamber Calendar December 14, 2023 Î Monthly Board Meeting Î12:00PM - 1:00PM Online January 11, 2024 Î Monthly Board Meeting Î 12:00PM-1:00PM Online Anoka County Regional Economic Development The 2023 Anoka County Real Estate Summit (formerly ÐUpRiverÑ) was held th on Tuesday, December 5at TPC Twin Cities in Blaine and the event was a huge success. Staff had the opportunity to talk with real estate brokers, developers, investors, and professionals in various industries. PUBLIC WORKS Water Tower Consulting engineers, KLM, have finished their work in performing some tests on the towerÓs paint to help understand the scope and timing of a repaint. Staff will be discussing the results of that report with the City Council at an upcoming workshop. Public Works Truck Replacements Based on current pricing, the city moved forward with the purchase of a 1-ton pickup truck, but held off on the purchase of two more trucks that were programmed for replacement in the cityÓs Capital Equipment Replacement Plan. Staff continues to evaluate the market and look for alternative ways to equip our staff. Tree Maintenance With the progression of the Emerald Ash Borer, the city has been keeping an eye on dead and dying trees on our property and along our trails. Several times a year, the Public Works Department is canvassing these areas to look for hazardous trees. We, then, solicit quotes and have a contractor take care of them all at once. Centerville Lake Water Quality Project The Rice Creek Watershed District, in cooperation with Anoka Conservation district, the cities of Centerville and Lino Lakes, Anoka County Parks and the Centerville Lake HomeownerÓs Association has submitted a grant application for nearly $1,000,000 to help fund a water quality project for Centerville Lake. The recommended approach to the project is to treat the lake with Alum; a chemical which binds to the phosphorus in the lake, enabling it to settle to the bottom. CENTENNIAL LAKES POLICE DEPARTMENT Retirement of Corporal Krueger Longtime member of the Centennial Lakes Police Department and Centerville resident, Jon Krueger retired from the force on th November 17 . Many friends, family, coworkers, and civic leaders showed up to honor JonÓs long career during a gathering at the police headquarters in Circle Pines. While Jon will be greatly missed on our police department, we know he will continue to serve his community. Jon is a member of the cityÓs Planning and Zoning Commission. Police Governing Board A special meeting of the Police Governing Board has been called for December 11 to review a tentative agreement put forward by the union and the Police Operations Committee. CENTENNIAL FIRE DISTRICT WeÓre Hiring WeÓre hiring! Click here for more info, or to apply: https://www.centennialfire.org/services-2. Santa Parade The annual Centennial Fire District Santa th Parade too place on December 4. The effort raised over $600 in cash, 1900 lbs of food and 11, 6-foot long tables full of toys. COMMUNITY DEVELOPMENT Block 7 Property (Downtown) Kennedy Property Development Based on direction from the City Council, staff is negotiating a purchase agreement with the prospective developer. 1737 Main Street (Block 3) Staff and realtor, Mike Brass have been discussing the site with a potential developer looking to site a mixed use building on the small parcel. The developer will be asking his architect to draft some concept sketches in the coming weeks to explore what might work. 7087 Centerville Road Î Connor James Salon (Block 8) The property owner has been issued a fence permit to complete the required work in the Interim Use Permit. 1687 Westview Street (LaLonde Property) A memorandum of Understanding is on the December 13 City Council meeting agenda outlining the various facets of a potential development deal involving Tax Increment Financing in support of a 110-unit market rate apartment building. If the Council choses to move forward and sign the MOU, more intense due diligence would be completed by the developer on the property and proposed development. An application for a Preliminary Plat and PUD would, then, be the next steps in the entitlement process. stnd Old Mill Estates 1 and 2 Additions Close-out of the developmentÓs Rice Creek Watershed District Permit is the main remaining item which needs to be addressed before we can look at closing out the development escrow. The city continues to work with the developer and builders on site clean-up items. Centerville Storage The facility is now open for business. The developer has completed drainage corrections along the north side of the facility and will continue to work on watershed permit close-out. Bay View Villas (Waterworks Site) Progress towards the close-out of the developmentÓs watershed permit is being made as the various agencies involved in the wetland portion of the permit confer with each other. Rehbein Commercial Developer securities have been received by the city for 35% of the initial project costs and will be held through the 2-year warranty period, which will end in 2024. The developer has now been granted close-out of their Rice Creek Watershed District permit. Kwik Trip Work is complete. We are working with the developer to close out the project. Rehbein Industrial Developer securities have been received by the city for 35% of the initial project costs and will be held through the 2-year warranty period, which will end in 2024. The developer has now been granted close-out of their Rice Creek Watershed District permit. Max Storage (Fairview Street) The parking lot has been paved and garage doors are being installed. The owners are looking to lease up the property and will be occupying one of the units with their own food trucks. Amazon Fulfillment Center With the holiday shopping season upon us, the Amazon facility is now up and running at full capacity. The combination of the peak season and the delivery of new electric vans has complicated logistics on the campus leading to some overflow parking on Fairview. We have contacted AmazonÓs management, and they are working to relieve the issue. An offsite auxiliary parking lot has been established for some non-electric vans and they have assured us that this will not be a permanent issue. FEMA has been working directly with the consultant on final issues related to the floodplain modeling. We anticipate approval of the floodplain impacts shortly. Once FEMA approves of the proposed impacts, there will be some administrative steps necessary to complete the process. Development Inquiries Developer interested in mixed use building on 1737 Main Street th Spoke with developer regarding various proposals for development of NE corner of Main Street and 20 Ave. COMMUNITY ENGAGEMENT (November 2023) 693 Unique Visitors, 3.8k Total Visits Minneapolis - 177 Chicago - 171 Blaine - 159 Saint Paul - 67 Coon Rapids - 47 White Bear Lake - 38 Roseville - 34 Web Site (Featured News) Happy Holidays Centerville Cares Centennial Cougars State Football Champions Name a Snowplow Mayor for a Day Contest Website (November) 1.5k users 1.4k new 3.8k page views Reader Board (11,000+ cars/day) Committee/Commission Vacancy Announcement Meeting Schedules Cougar Football State Champs Announcement Lions Christmas in the Park Centennial Fire Santa Parade Social Media (555 Twitter; 783 FB Followers) (1,653/2,672 Total Impressions) City Accounts (545 Twitter; 755 FB Followers) o 11/17 Cougars go to State (49/Repost Î No data available) o 11/23 Cougars go to State (516/X) o 11/24 Small Business Saturday (621/266) o 11/25 Centennial Football Champs (Repost Î No data available) o 11/28 Toys for Joy (X/206) o 11/29 Santa Parade (FB Event) (246 Interested/29 Going) o 12/1 Santa Parade (128/1022) o 12/4 Santa Parade (93/903) Community Email List (252 email addresses) Upcoming CC Agenda, Admin. Report & Newsletter Business Email List (60 email addresses) 11/7 Business Appreciation 11/14 ACRED Real Estate Event 11/27 ACRED Real Estate Event