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HomeMy WebLinkAbout2023-12-13 CC WS, CC & Closed Exe. Session Minutes Approved CITY OF CENTERVILLE CITY COUNCIL WORK SESSION, COUNCIL MEETING AND CLOSED EXECUTIVE SESSION DECEMBER 13, 2023 Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting on January 10, 2024, in Council Chambers and the meeting was live streamed by North Metro TV at 6:30 p.m. WORK SESSION I. CALL TO ORDER Mayor D. Love called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Raye Taylor (via telephone – non-voting) Council Member Terry Sweeney Junior Council Member Rowan Shaw (non-voting) ABSENT: None STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis Finance Director, Bruse DeJong ______________________________________________________________________________ II. ITEMS OF DISCUSSION 1. Junior Councilmember interview – the council interviewed Avery Sauber for the Junior Council member seat on council. Avery is a junior at Centennial High School. Her plans include attending a four-year college out of state where she can play lacrosse. She would like to study biology and minor in philosophy. Medical school and/or graduate school are also on her radar. Avery leads the debate team at school and participates in mock trials with practicing attorneys and judges. She is also a lacrosse coach and tutor. Issues that are important to her include: urban development, economic development, and education – Avery is interested in how the city will evolve, and she would like to see more businesses in town. 2. Personnel Policy – Administrator Statz introduced this item, focusing on section. 8. PERSONAL TIME OFF (PTO)/EARNED SAFE AND SICK (ESST) - LEAVE WITH PAY. Discussion ensued about proposed changes to the current policy. Discussion ensued about the following:  The allotted time off for part-time employees per city policy vs amount required by state law.  The accrual process, i.e., immediate accrual vs waiting until employee reaches 80 hours.  Accrual maximums and the balance carry-over process, i.e., capping time or allowing 256-hour balance carry-over like full-time employees.  Safeguards in place for employees who request to take sick and safe time.  The city’s electronic use policy will be replaced with Metro-INet terms of use and conditions. 3. Long Range Financial Plan – Fnance Director Bruce DeJong reviewed the financial plan, noting key information for the plan from 2022-2032: a. Centennial PD cost decreased (due to formula) from $160,000 to $134,960. b. Transfer of the $25,040 difference to the street fund to help with street improvements for one year. c. Estimated increase expenditures by what’s in budget for 2024 and then everything else by 3% in 2025 and beyond. d. Revenues will be set so there will be an increase in fees -- building permit fees will increase slightly. e. Police Department Contract - an estimated 5% increase in overall costs for 2025 and 2026 and using formula change. The increase will be offset by the public safety grant in 2024. f. 2024 bond levy was only reduced by $3,000 rather than $25,0000 annual reduction plan that is built into the refunding bonding schedule. This leads to a higher tax levy in the General Fund but is offset by a decrease in debt levies. g. Debt Service – bonds will be paid off in 2029. h. The purpose of this plan in place is to avoid spikes. Finance Director DeJong answered questions that provided clarity on the fire department budget and debt service. 4. Final 2024 Budget items – Finance Director Bruce DeJong reviewed the presentation slides from the packet, noting major changes in revenues and expenditures for 2024. He stated that there is nothing different from what was presented in November. Discussion ensued about the street improvements and the street fund. III. ADJOURNMENT 6:20 p.m. COUNCIL MEETING (6:30 PM) 1. CALL TO ORDER Mayor D. Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Raye Taylor (via telephone – non-voting) Council Member Terry Sweeney Junior Council Member Rowan Shaw (non-voting) ABSENT: None STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis Finance Director, Bruse DeJong Attorney, Kurt Glaser ______________________________________________________________________________ II. ITEMS OF DISCUSSION III. APPROVAL OF AGENDA The agenda was revised to add a resolution to amend chapter 8 of the personnel policy. This item was added under Old Business VIII.3. There was a Motion to Approve the Agenda as Revised. All in favor, except Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Proclamation/Resolution # 23-0XX Recognizing Centennial Football Motion by Council Member Sweeney, seconded by Council Member Mosher to adopt resolution 23-OXX proclaiming December 13, 2023, as Centennial Football Day in Centerville. Councilmember Sweeney, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non-voting). Motion carried. 2. Proclamation/Resolution # 23-0XX Recognizing the Service of Junior Councilmember Rowan Shaw Each of the council members and staff said some kind words about Rowan, noting that he has done an exceptional job and that he will be greatly missed. 8 Motion by Council Member Koski, seconded by Council Member Mosher to adopt resolution 23-OXX recognizing Junior Council Member Rowan Shaw for his service to the City of Centerville, Councilmember Sweeney, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non-voting). Motion carried. V. PUBLIC HEARING 1. 2023 Budget and Truth-in-Taxation Public Hearing Administrator Statz and Finance Director Bruce DeJong presented reviewed this item as it was presented in the packet. Mayor D. Love opened the public hearing at 7:21 p.m. There were no public comments. The public hearing was closed at 7:22 p.m. Motion by Council Member Sweeney, seconded by Council Member Koski to close the public hearing. Councilmember Sweeney, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non-voting). Motion carried. 2. Ordinance #XXX, Second Series – 2024 Fee Schedule Administrator Statz introduced this item as presented in the packet. Mayor D. Love opened the public hearing at 7:23 p.m. There were no public comments. The public hearing was closed at 7:24 p.m. Motion by Council Member Koski, seconded by Council Member Mosher to close the public hearing. Councilmember Sweeney, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non-voting). Motion carried. VI. APPROVAL OF MINUTES 1. November 8, 2023, City Council Work Session Council Meeting & Closed Exec. Session Minutes There were no changes to the minutes. Motion by Council Member Mosher, seconded by Council Member Sweeney to approve the November minutes as presented. Councilmember Sweeney, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non-voting). Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through November 28, 2023 (Check #36336-36361 & 36363-36389), (2157E-2161E) & Voided (Check #36230, 36130, 36362, 36368 & 2162E-2164E) 2. Centennial Lake Police Department Claims through December 7, 2023 (Check #14964-15022), (E2023083-2023097), Payroll (Check #14962-14963, 14984-14985 & 15000-15001) 3. Centennial Fire District Claims through November 28, 2023 (Check #9593- 9611), (E2023014-E2023015), & Payroll (Check #9591-9592) 4. Cancellation of December 27 City Council Meeting and Work Session 5. Step Increase – Athanasia Lewis, Assistant City Administrator 6. Step Increase – Bruce DeJong, Finance Director 7. Tobacco/Liquor License Renewals a. Ameer’s Tobacco, Inc. b. Corner Express c. Wiseguy’s Pizza 8. Extension of ACRED MOU 9. Encroachment Agreement – Met Council Env. Services (MCES) Easement 10. Res. #23-0XX – Committee Member Compensation for 2024 11. Candidate Appointment – Planning Commission 12. Candidate Appointment – Junior Councilmember 13. Labor Union Contract – IUOE Local 49 14. State of MN (Voter) Anoka County/Centerville Agreement 15. Final Payment – Vetter’s Electric – City Hall Parking Lot Lighting Project The consent agenda items were approved in one motion. Motion by Council Member Sweeney, seconded by Council Member Koski to approve the consent agenda as presented. Councilmember Sweeney, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non-voting). Motion carried. VIII. OLD BUSINESS 1. Resolution #23-0XX - Adopting Final Property Tax Levy and Budget This item was approved during once the public hearing closed. See above. 2. Ordinance #XXX, Second Series – 2024 Fee Schedule (2nd Reading) This item was approved during once the public hearing closed. See above. 3. Resolution #23-0XX – Amending the City’s Personnel Policy Administrator Statz introduced this item as presented in the packet. Discussion ensued on this item at the work session that preceded the regular meeting. Administrator Statz will bring back the personnel policy for additional discussion at an upcoming meeting. Motion by Council Member Sweeney, seconded by Council Member Koski to approve the revisions to the personnel policy as presented. Councilmember Sweeney, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non- voting). Motion carried. IX. NEW BUSINESS 1. Memorandum of Understanding – LaLonde Redevelopment Administrator Statz introduced this item as presented in the packet. He provided an overview of the project and advised that approving this MOU signifies a commitment to the project, including TIF. Discussion ensued about the dollar amount and length the council would be okay with for this project. The consensus was about $2.5 million over a 10–15-year period. The developer was present and answered questions about their proposed project as well as projects in other communities. Motion by Council Member Sweeney, seconded by Council Member Mosher to approve the MOU as presented. Councilmember Sweeney, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non-voting). Motion carried. 2. Service Agreement – Northland Securities, Inc. Administrator Statz introduced this item as presented in the packet, noting that entering into this agreement authorized our finance consultant to perform work to determine if the project meets the “but for” test and to determine what the gap is. 3. Resolution #23-0XX - 2024 Appointments Administrator Statz introduced this item as presented and the following changes are: Councilmember Taylor will serve on EDA. Councilmember Sweeney will serve on Fire Steering Committee Councilmember Sweeney will serve on Anoka County Fire Pro Council Councilmember Sweeney will serve on Parks and Recreation Councilmember Mosher second acting mayor *All other appointments are the same as last year Updates to Staff and Contracts BBG Abdo RBC Daine to RBC Wealth Mgmt Morton Capital Markets Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Res. #23- 033 – Appointments – 2024 as updated. Councilmember Sweeney, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non-voting). Motion carried. 4. Resolution #23-0XX - Adopting the 2024 Pay and Benefits Plan Administrator Statz introduced this item as presented, answering questions the council had about the origin and calculation of the pay plan and step increases. Motion by Council Member Koski, seconded by Mayor Love to adopt Resolution #23-034 - Adopting the Pay and Benefits Plan as presented. Councilmember Sweeney abstained, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non-voting). Motion carried. 5. Escrow Releases a. Hunter’s Crossing b. Guys and Dolls, LLC Administrator Statz introduced this item as presented. There was one motion for the two requests. Motion by Council Member Sweeney, seconded by Commissioner Mosher to release the escrows. Councilmember Sweeney, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non-voting). Motion carried. 6. Council Retreat Schedule Assistant Administrator Lewis introduced this item as presented in the packet. Motion by Council Member Sweeney, seconded by Commissioner Mosher to schedule the council retreat on February 3, 2024, from 8-1pm. Councilmember Sweeney, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non- voting). Motion carried. 7. Tobacco/3.2 Liquor License Renewal a. Center Market Administrator Statz introduced this item as presented in the packet. The owner was present to answer questions for the council. The owner expressed regret for the incident involving the sale of regulated products to an underage person. Motion by Council Member Sweeney, seconded by Commissioner Mosher to renew the license with the condition that the applicant complete alcohol compliance training by January 30, 2024, and that the owner investigate getting scanning equipment for their facility. Councilmember Sweeney, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non-voting). Motion carried. 8. City Meeting Calendar Administrator Statz introduced this item as presented in the packet. Motion by Council Member Koski, seconded by Council Member Mosher to approve the calendar as presented. Councilmember Sweeney, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non-voting). Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report Administrator Statz reviewed the report as presented in the packet. 2. Council Reports a. Taylor – No report  Parks & Recreation  Anoka County Fire Protection Council  Centennial Police Department Governing Board b. Koski  Planning & Zoning Commission Councilmember Koski reported that P&Z recommended approval of Dawn Kalina to the Commission. He also thanked Corporal Krueger for his years of service to the community.  Fire Steering Committee c. Sweeney – No report  Economic Development Authority d. Mosher  Economic Development Authority Councilmember Mosher reported that the EDA approved their 2023 annual report to council as well as their 2024 goals. Both will be presented to the council in January.  Police Governing Board Councilmember Mosher reported that the police budget was approved. e. Love  North Metro Telecommunications Commission  Police Governing Board  Other Mayoral Reports Mayor Love wished everyone happy holidays. XI. RECESS REGULAR CITY COUNCIL MEETING CLOSED EXECUTIVE SESSION - MEETING CANCELLED XIII. ADJOURNMENT The meeting adjourns at 9:18 p.m. Motion by Council Member Sweeney, seconded by Commissioner Koski to adjourn the meeting. Councilmember Sweeney, Councilmember Mosher, Councilmember Koski and Mayor Love voted in favor. Councilmember Taylor (non-voting). Motion carried.