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HomeMy WebLinkAbout2024-01-29 EDA Packet CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY ЋΑǣ MEETING AGENDA Wednesday, January 29, 2024 6:30 p.m. MEETING WILL BE IN PERSON LIVE-STREAMED AT: https://northmetrotv.com/centerville-stream/ MEETING CALL TO ORDER Swearing in of Committee Member Raye Taylor Swearing in of Commissioner Chris Swenson ROLL CALL APPROVAL OF AGENDA Call for Changes to the Agenda APPROVAL OF MINUTES November 15, 2023, EDA Meeting Minutes BILLS AND COMMUNICATIONS Bills Check List Communications PRESENTATION Michelle Koch, Quad Chamber President REPORTS Partner Agency Reports Anoka County Regional Economic Development (ACRED) Quad Area Chamber of Commerce Hugo Area Business Association Year to Date Financials Ongoing Programs: Blue Logo Sign Center Stage Business Revolving Loan and Grant Program AdministratorÓs Report OLD BUSINESS Website Enhancements 2024 Goals & Priorities IX. NEW BUSINESS 1. Election of officers 2. February 21 Meeting X. ADJOURNMENT INFORMATIONAL MATERIALS 2024 Calendar Quad Chamber Flyer MEETING REMINDERS All Meetings at 6:30 PM unless otherwise noted. Parks and Recreation Committee Î Wednesday, February 7, 2024 Planning and Zoning Commission Î Tuesday, February 6, 2024 City Council Meeting Î Wednesday, February 14, 2024 Economic Development Authority Î Wednesday, February 21, 2024 City Council Work Session Î Wednesday, February 28, 2024 Î 5:00 p.m. City Council Meeting Î Wednesday, February 28, 2024 Anoka County Regional Economic Development Authority Meetings TBD Quad Area Chamber of Commerce Meetings Board of Directors Meeting Î Monday, February 08, 2024 (12:00p.m. via Zoom) STATE OF MINNESOTA COUNTY OF ANOKA I, Raye Taylor, do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and faithfully discharge the duties of the office of Committee Member of the Economic Development Authority of the City of Centerville in the County of Anoka, State of Minnesota, to the best of my judgement and ability. Subscribed and sworn before me this 17th day of January, 2024. ___________________________________ Raye Taylor ___________________________________ Executive Director, Athanasia Lewis STATE OF MINNESOTA COUNTY OF ANOKA I, Chris Swenson, do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and faithfully discharge the duties of the office of Commission Member of the Economic Development Authority of the City of Centerville in the County of Anoka, State of Minnesota, to the best of my judgement and ğĬźƌźƷǤ͵ ŷĻ ƷĻƩƒ ĬĻźƓŭ ŅƩƚƒ WǒƌǤ ЌЊͲ ЋЉЋЌ Α WǒƌǤ ЌЉͲ ЋЉЋВ͵ Subscribed and sworn before me this 2 day of January, 2024. ___________________________________ Chris Swenson ___________________________________ City Administrator, Mark Statz CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY MEETING MEETINGS November 15, 2023 5:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a regularly scheduled Economic Development Authority meeting on November 15, 2023. MEETING NOT APPROVED I. CALL TO ORDER The meeting was called to order at approximately 5:30 p.m. by President Remillard. II. ROLL CALL President Remillard called the roll. PRESENT: President Mark Remillard Vice-President Chris Swenson Commissioner Darrin Mosher Commissioner Tony Smith STAFF: Assistant City Administrator/EDA Executive Director, Athanasia Lewis, Finance Director, Bruce DeJong, Council Member Raye Taylor ABSENT: None VACANCY: One III. APPROVAL OF AGENDA 1. Call for Changes to the Agenda There were a couple of revisions to the agenda. Check #1064 was voided. Check # 1065 was added. Item 8.3 Review of Banking Account Information was moved up on the agenda to be discussed with the financial report. Motion by Commissioner Swenson, seconded by Commissioner Smith to approve the revised agenda. All in favor. Motion carried. IV. APPROVAL OF MINUTES The minutes were approved as presented. City of Centerville EDA Meeting Minutes November 15, 2023 Motion by Commissioner Mosher and seconded by Commissioner Swenson to approve the October 17, 2023, meeting minutes. All in favor. Motion carried. V. BILLS AND COMMUNICATIONS 1. Bills a. Check List Executive Director Lewis reviewed the bills as presented in the packet. Motion by Commissioner Swenson and seconded by Commissioner Smith to approve the bills. All in favor. Motion carried. 2. Communications a. President Remillard provided an overview of the MNCAR Expo he attended earlier this month. There were over one hundred attendees and several larger cities such as Coon Rapids and Lakeville were there. b. Business Appreciation Recap Executive Director Lewis reported that there were thirteen businesses represented at the event and more than forty attendees. VI. PRESENTATION a. None VII. REPORTS 1. Partner Agency Reports a. Anoka County Regional Economic Development (ACRED) Executive Director Lewis reviewed the report as presented in the packet. 2. Year to Date Financials Executive Director Lewis introduced the financial report as presented in the packet. Motion by Commissioner Swenson and seconded by Commissioner Mosher to approve the financial statement as presented. All in favor. Motion carried. Executive Director Lewis also introduced the item 8.3 Review of Banking Account Information. Discussion ensued about keeping the money at MidWest One Bank, opportunity costs, and having a checking account in addition to the savings account. Motion by Commissioner Swenson and seconded by Commissioner Mosher to keep money at the MidWest One Bank and allow Finance DeJong to monitor and advise of the best placement of monies. No Vote. Ћ City of Centerville EDA Meeting Minutes November 15, 2023 Finance Director Bruce DeJong added that the interest rate at MidWest One is a reasonable option; he added that it may not be the best option if the EDA is looking strictly at the return, but that returns vary and whatÓs available changes over time. Finance Director DeJong added that he thought keeping the money at MidWest One is fine for where we currently are. Discussion ensued about custodial obligations of the treasurer, as outlined in the bylaws. Motion by Commissioner Swenson and seconded by Commissioner Mosher to keep money at the MidWest One Bank. All in favor. Motion carried. 3. Ongoing Programs: Executive Director Lewis reviewed the Ongoing Programs report as presented in the packet. 4. AdministratorÓs Report Executive Director Lewis reviewed the AdministratorÓs Report as presented in the packet. VIII. OLD BUSINESS 1. Annual Report to City Council Executive Director Lewis introduced this item as presented in the packet. Discussion ensued about the draft report. Motion by Commissioner Smith, Seconded by Commissioner Swenson to approve the annual report. All in favor. Motion carried. 2Goals and Objectives for 2024 Executive Director Lewis introduced this item as presented in the packet. Discussion ensued about the goals and the EDA would like to develop a policy and business incentives toolkit. Executive Director Lewis noted that there are a few changes that she would like to make the document prior to its submission to the city council. Motion by Commissioner Smith, Seconded by Commissioner Mosher to approve the 2024 goals as revised. All in favor. Motion carried. 3. Review of Banking Information Discussed under the financial report. IX. NEW BUSINESS 1. None X. ADJOURNMENT Motion by Commissioner Swenson, seconded by Commissioner Smith to adjourn the November 15, 2023, Economic Development Authority meeting at 7:32 p.m. All in favor. Motion carried. Ќ 01/10/24 2:09 PM CITY OF CENTERVILLE Page 1 *Check Detail Register© Batch: 122023eda pay Check #Check DateVendor NameAmountCommentInvoice 10350 EDA-MIDWESTONE BANK 12/20/23 22 eIRS/EFTPS G 201-21703FICA Tax Withholding$45.90FICA/MED W/H - PAY PERIOD 4 Total $45.90 $45.90 10350 Fund Summary 10350 EDA-MIDWESTONE BANK 201 ECONOMIC DEVELOPMENT FUND$45.90 $45.90 01/10/24 2:05 PM CITY OF CENTERVILLE Page 1 *Check Detail Register© Batch: 01-17-24eda pay Check #Check DateVendor NameAmountCommentInvoice 10350 EDA-MIDWESTONE BANK 01/17/23 1069EDAM E 201-46500-433Dues and Subscriptions2024-10658$320.002024 EDAM MEMBERSHIP DUES Total $320.00 01/17/23 1070LONNI OLSON E 201-46500-340Advertising & Printing20-0578$360.00LOGO EDITS FOR SWAGS, PHONE CALL, POSTER DISPLAY Total $360.00 01/17/23 1071S & B CENTER CORPORATION E 201-46500-340Advertising & Printing$720.00BLUE LOGO SIGN PROGRAM REIMBURSEMENT 1/2 Total $720.00 $1,400.00 10350 Fund Summary 10350 EDA-MIDWESTONE BANK 201 ECONOMIC DEVELOPMENT FUND$1,400.00 $1,400.00 CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: January 17, 2024 Administration/EDA VII.1 TITLE OF ISSUE: Partner Agency Reports BACKGROUND AND SUPPLEMENTAL INFORMATION: ACRED - The county commissioned a housing study a while back and a draft of the report is review. The Anoka County Director of Community Development and Government Affairs will be providing an overview of the report to the city council at their January 24 meeting. Quad Area Chamber - President Michelle Koch will be present to provide an in person update on the year ahead. HBA - The HBA is working on their annual membership drive. COST AND SOURCE(S) OF FUNDING: None REQUESTED ACTION: Update only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____Taylor _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Economic Development Authority Monthly Financial Report Month Ended December 31, 2023 % of year 100.00% MTDYTDBudgetVariance% Budget $ 202345,291.002023+(-)Used Revenues: 201-46500-39201 Transfers In -$ 36,600$ $ 36,600$ -100.00% 201-46500-39500 Use of Fund Balance -$ 20,500$ $ 20,500$ -100.00% 201-46500-36210 Interest Earnings133.37$ 784$ $ -$ 784 201-46500-36270 Miscellaneous-$ -$ $ -$ - 201-46500-36270 Refunds/Reimburseme-$ 150$ $ -$ 150 Total Revenues133.37$ 58,034 $ 57,100$ 934101.64% Expenditures: 201-46500-100 Wages and Salaries300.00$ 1,650 $ 2,400$ 75068.75% 201-46500-122 FICA22.95$ 123 $ 200$ 7761.50% 201-46500-210 Operating Supplies-$ 404 $ 3,000$ 2,59613.47% 201-46500-300 Professional Srvs **-$ 20,500 $ 23,500$ 3,00087.23% 201-46500-303 Engineering Fees-$ - $ 6,000$ 6,0000.00% 201-46500-304 Legal Fees-$ 409 $ -$ (409) 201-46500-331 Travel Expense-$ - $ 100$ 1000.00% 201-46500-340 Advertising & Printing-$ 950 $ 15,400$ 14,4506.17% 201-46500-343 Marketing-$ - $ 2,500$ 2,5000.00% 201-46500-378 EDA Reserve Funds-$ - $ -$ - 201-46500-377 Appreciation/Events-$ 1,097 $ 1,300$ 20384.36% 201-46500-430 Miscellaneous-$ 405 $ 100$ (305)404.60% 201-46500-433 Dues and Subscriptions-$ 693 $ 1,100$ 40763.00% 201-46500-441 Conf. & Schooling-$ 345 $ 1,500$ 1,15523.00% 201-46500-810 Refunds & Reimb.-$ 742 $ -$ (742) Total Expenditures323$ 27,317 $ 57,100$ 29,78347.84% NET REVENUE/EXPENDITURES(189.58)$ 30,717 $ - Fund Balance, January 1 less Usage 24,439 Fund Balance, Current55,156 CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: January 17, 2024 Administration/EDA VII.3 TITLE OF ISSUE: Ongoing Programs BACKGROUND AND SUPPLEMENTAL INFORMATION: Blue Logo - Kellys submitted their invoice for partial reimbursement in the Blue Logo Program. Center Stage - Staff spoke with one of the owners from Max Storage and they are interested in participating in the program. Staff also spoke with Center Market about this program Revolving Loan & Grant - Staff spoke with Center Market about this program. COST AND SOURCE(S) OF FUNDING: None REQUESTED ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____Taylor _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular AdministratorÓs Report January 10, 2024 CENTERVILLE CARES Anoka County Library System Offers Accessibility Resources Last year, the Anoka County Library system obtained sensory kits with items like fidget spinners and noise-canceling headphones to help make visiting the library more enjoyable for people of all abilities. The Library also started offering Sensory-Friendly Storytimes for families with young children with special needs. Based on input from families, the Library offered adaptive cooking and art classes that paired teens with disabilities with peer buddies to learn and create together this summer. While their students were in class, parents had the opportunity to meet other caregivers in a supportive space led by special educator Rachel Jorgensen, author of ÐSupporting Your Child with Special Needs: 50 Fundamental Tools for Families.Ñ You can find adaptive and sensory-friendly programs on the LibraryÓs event calendar here. COMMUNITY ENGAGEMENT Volunteer Opportunities Open Board Positions Please call city hall at 651-429-3232 with any questions you may have regarding the following openings. If you are interested in applying, scan the QR Code to the right or visit the CityÓs website for an application. Planning & Zoning Commission Swears in newst commissioner. On January 2, 2024, resident Dawn Kalina was sworn in as the newest Planning & Zoning Commissioner. ADMINISTRATION Meeting and City Hall Schedule January 10, 2024, 5:00 p.m/6:30 p.m. Î City Council Work Session & Regular CC Mtg January 15, 2027 City offices Closed January 17, 2024,6:30 p.m. Î Economic Development Authority February 6, 2024, 6:30 p.m. Î Planning & Zoning Commission February 7, 2024, 6:30 p.m. Î Parks & Recreation Committee PARKS & RECREATION ÐName a Snowplow ContestÑ Extended With the extension, the new deadline will be January 31, 2024 at 4 p.m. All entries must be received at City Hall on the entry form or via online submittal. Here is the online entry link: https://tinyurl.com/msb9ujjm or utilize the QR code to the right to enter. Must be a Centerville resident, if a submission is received from a minor Î parent authorization is needed. There will be a $50 prize given for the name that is chosen by the Naming Committee of the Parks & Recreation Committee/Public Works Department. The name/winner will be announced at the CommitteeÓs February 7, 2024, meeting. City employees, Council/Committee/Commission members do not qualify to win the $50 prize if their entry is chosen. Be creative, funny and punny with your entries. New Bench in Eagle Park Thank you to donations received from: Mr. Don Quaintance and Mr. & Mrs. Bill Kapphahn assisting in off-setting some of the costs, a new bench was installed at Eagle Park per the suggestion of Mr. Larry Boerner. The new bench has been positioned for a view of the park equipment and easy access for pedestrians out on a walk. Annual Skate Night The Committee delayed the Annual Skate/Sled Night by a week in hopes to have some snow and ice for sledding and skating. The event will be held on Saturday, January 20, 2024, at Laurie LaMotte Memorial Park commencing at 6:30 p.m. Free popcorn, hot cocoa, bonfire and smores. Please join us for a little Minnesota fun. ECONOMIC DEVELOPMENT Quad Area Chamber Calendar January 9, 2024 Î Sip & Learn Î 10:15AM-11:15AM Î The Rookery January 11, 2024 Î Monthly Board Meeting Î 12:00PM-1:00PM Online ENGINEERING th 20 Avenue (CSAH 54) Corridor Study The technical advisory panel for the corridor study will be met in early December to review public input and formulate design concepts. These concepts are being drafted by the consulting engineers and will be made available for more specific public input sometime in February. Stay tuned for updates on how to weigh in. PUBLIC WORKS Water Tower Consulting engineers, KLM, have finished their work in performing some tests on the towerÓs paint to help understand the scope and timing of a repaint. Staff will be discussing the results of that report with the City Council at an upcoming workshop. Public Works Truck Replacements Based on current pricing, the city moved forward with the purchase of a 1-ton pickup truck, but held off on the purchase of two more trucks that were programmed for replacement in the cityÓs Capital Equipment Replacement Plan. Staff continues to evaluate the market and look for alternative ways to equip our staff. Centerville Lake Water Quality Project The Rice Creek Watershed District was awarded a $954,500 Clean Water Fund grant for an alum treatment on Centerville Lake. Matt Kocian, Lake and Stream Program Manager, said: ÐWeÓre very excited for this project, and confident that it will improve water quality conditions.Ñ If possible, the goal would be to complete the first ÐdoseÑ of treatment as early as April of 2024, with a second dose programmed for the spring of 2026. The watershed plans to hold some public informational meetings in the coming months as part of a larger public engagement strategy, including social media posts and appearing at city meetings, among other things. Mr. Kocian will present additional information at the January 24 City Council meeting. Commerce Drive Truck Parking Parking restriction signs have now been placed along Commerce Drive in the area which was recently restriped to allow for truck parking. CENTENNIAL LAKES POLICE DEPARTMENT Police Governing Board A special meeting of the Police Governing Board was held on December 11 to review a tentative agreement put forward by the union and the Police Operations Committee. The agreement was approved unanimously meaning we can start 2024 with a fresh new union contract on the books and avoid any uncertainty for either our officers or our member cities. Thanks to all involved for the good-faith effort to negotiate a mutually beneficial contract. Public Safety Round Table with Governor Chief Mork was invited to speak at a roundtable discussion hosted by Lino Lakes Public Safety. Senator Gustafson and Governor Walz spoke about the new public safety funding bill authored by Senator Gustafson. Chief Mork joined other local public safety leaders to discuss what this money will be used for. Holiday Helpers Officer Koivisto and Detective Mannin joined numerous public safety agencies and youth for the annual Heroes and Helpers event! They went on a shopping spree at the Target in Blaine with the pictured kiddos and shopped until their carts were full! A big thank you to the Blaine Police Department for hosting and putting on such an amazing event year after year. We are so happy to be involved! CENTENNIAL FIRE DISTRICT WeÓre Hiring WeÓre hiring! Click here for more info, or to apply: https://www.centennialfire.org/services-2. Scouts Donate Thank you to Scout Troop 9692 for the generous donation of popcorn. We were lucky to be considered as one of their hometown heros they choose to donate to. Thank you Conner Utrecht for dropping it off! COMMUNITY DEVELOPMENT Block 7 Property (Downtown) Kennedy Property Development Based on direction from the City Council, staff is negotiating a purchase agreement with the prospective developer. 1737 Main Street (Block 3) Staff and realtor, Mike Brass have been discussing the site with a potential developer looking to site a mixed use building on the small parcel. The developer will be asking his architect to draft some concept sketches in the coming weeks to explore what might work. 7087 Centerville Road Î Connor James Salon (Block 8) The property owner has been issued a fence permit to complete the required work in the Interim Use Permit. stnd Old Mill Estates 1 and 2 Additions Close-out of the developmentÓs Rice Creek Watershed District Permit is the main remaining item which needs to be addressed before we can look at closing out the development escrow. The city continues to work with the developer and builders on site clean-up items. Centerville Storage The facility is now open for business. The developer has completed drainage corrections along the north side of the facility and will continue to work on watershed permit close-out. Rehbein Commercial Developer securities have been received by the city for 35% of the initial project costs and will be held through the 2-year warranty period, which will end in 2024. The developer has now been granted close-out of their Rice Creek Watershed District permit. Kwik Trip Work is complete. We are working with the developer to close out the project. Rehbein Industrial Developer securities have been received by the city for 35% of the initial project costs and will be held through the 2-year warranty period, which will end in 2024. The developer has now been granted close-out of their Rice Creek Watershed District permit. 1687 Westview Street (LaLonde Property) A Memorandum of Understanding was approved at the December 13 City Council meeting, outlining the various facets of a potential development deal involving Tax Increment Financing in support of a 110-unit market rate apartment building. The development was also presented to the planning commission for a sketch plan review on January 2, 2024. Ebert Companies is now working to prepare an application for a Preliminary Plat and PUD as the next step in the entitlement process. Bay View Villas (Waterworks Site) Progress towards the close-out of the developmentÓs watershed permit is being made as the various agencies involved in the wetland portion of the permit confer with each other. Max Storage (Fairview Street) The parking lot has been paved and garage doors are being installed. The owners are looking to lease up the property and will be occupying one of the units with their own food trucks. Amazon Fulfillment Center Overflow parking issues on Fairview Street have been alleviated, as the public works department was able to install the no parking signs. This was followed with enforcement by our police department. FEMA has been working directly with the consultant on final issues related to the floodplain modeling. We anticipate approval of the floodplain impacts shortly. Once FEMA approves of the proposed impacts, there will be some administrative steps necessary to complete the process. Development Inquiries None COMMUNITY ENGAGEMENT (December 2023) Website (December) 2.7k users 2.6k new 5.2k page views Web Site (Featured News) Happy New Year Centerville Cares New P&Z Commissioner Christmas Tree Pickup Reader Board (11,000+ cars/day) Committee/Commission Vacancy Announcement Meeting Schedules Cougar Football State Champs Announcement Social Media (559 Twitter; 787 FB Followers) (6,550/722 Total Impressions) City Accounts (559 Twitter; 787 FB Followers) o 12/12 Proclamation Î Centennial Cougars Football (2,468/504) o 12/15 Cougar Football Captain Video (3,781/218) o 12/22 Public Safety Round Table with Governor (301/XXX) Community Email List (252 email addresses) Upcoming CC Agenda, Admin. Report & Newsletter Business Email List (60 email addresses) 1/3 Anoka County Business Recycling Program CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: January 17, 2024 Administration/EDA VIII.1 TITLE OF ISSUE: Website Enhancements BACKGROUND AND SUPPLEMENTAL INFORMATION: There have been some enhancements to the EDA pages of the website. Staff will share the updates at the meeting. COST AND SOURCE(S) OF FUNDING: None REQUESTED ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: January 17, 2024 Administration/EDA VIII.2 TITLE OF ISSUE: 2024 Goals Work Plan BACKGROUND AND SUPPLEMENTAL INFORMATION: The 2024 goals at the last meeting. Staff has prepared a work plan for the first half of the year COST AND SOURCE(S) OF FUNDING: None REQUESTED ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 1. Guide Redevelopment a. Leverage Revitalization Grants Î pursue as opportunities arise. b. Business & Policy Toolkit Î develop policies: TIF, etc. c. Revolving Loan & Grant Program Î aim to secure 5. d. Infrastructure, invest: Streetscaping, Parking, etc. i. Holiday decorations: lights on tree and building ii. Flowers, plantings along Main Street iii. Other? 2. Spur New Development a. Outreach to businesses b. Incubator Space Î establish steps toward achieving this goal. 3. Increase Business Engagement a.Business Appreciation Event b.Survey 4.Market & promote our city a.Evaluate marketing programs and revise as needed. b. Attending events where we can be noticed. 5. Placemaking a. Surveys 6. Business Retention & Expansion a. Promote our programs: Blue Logo, Center State, Revolving Loan & Grant. Proposed Work Plan Schedule January 17, 2024 Goal I. Guide Redevelopment 1. Invest in Streetscaping: a. Holiday Decorations Î Over the last few years, the EDA has displayed holiday wreaths along Main Street, and strung holiday lights on the roof of city hall, including the Fire Department, as well as on the tree outside. The two-year contract for the holiday lights has expired. Does the EDA want to sign another two-year contract for the holiday lights installation? The two-year contract was approximately $3,500. b. Streetscaping Î Is the EDA interested in purchasing off-season enhancements, like flower baskets in the spring and summer? If so, what budget does the EDA have in mind? 2. Business & Policy Toolkit Î Provide staff direction on policies the EDA can begin reviewing. Goal 2. Spur New Development 1. Incubator Space: a. The EDA has expressed interest in pursuing an incubator space and staff would like to start mapping out what this might look like. i. Use of monies from opportunity fund ii. Use of monies from HRA iii. Ownership: City or EDA Goal 3. Increase Business Engagement 1. Schedule Business Appreciation Date & Venue, discuss potential speakers, swag, and budget. Goal 4. Market & promote our city. 1. Discuss the Center Stage Program and determine if changes are needed. 2. Discuss swag and marketing materials for distribution at real estate events. 3. Swag bags for Fete Des Lacs 4. Other ideas? 5. Partner on city, chamber, P&R events via business-related sponsorship? Ex. Cover cost of space for a business at Main Street Market February 21, 2024 Goal I. Guide Redevelopment 1. Business & Policy Toolkit Î Report on research, draft policies, etc. Goal 2. Supur New Development 1. Incubator space Î Invite Mike Brass (cityÓs realtor) for continued discussion. Goal 5. Placemaking 1. Survey(s) Î review responses March 20, 2024 Goal I. Guide Redevelopment 1. Business & Policy Toolkit Î Review draft(s) and provide staff direction. Goal 2. Supur New Development 1. Incubator space Î continued discussion & provide staff direction. Goal 3. Business Retention & Expansion 1. Report on programs: Blue Logo, Center Stage and Revolving Loan & Grant 2. Consider adding additional programs. April 17, 2024 Goal I. Guide Redevelopment 1. Business & Policy Toolkit Î Review draft(s) and provide staff direction. Goal 2. Supur New Development 1. Incubator space Î continued discussion & provide staff direction. May 15, 2024 1. Budget planning for 2025 2. Update on all goals June 19, 2024 Goal 4. Market & promote our city. 1. Report on Swag for Fete Des Lacs 2. Report on Swag/other for 3M PGA Tour 3. Finalize budget and submit it to city council. July 17, 2024 Goal 2. Spur New Development 1. Update on Incubator Discussion Goal 6.Business Retention & Expansion 1.Report on programs August 21, 2024 September 18, 2024 October 16, 2024 November 20, 2024 -- Annual Report & Goals December 18, 2024 Î Annual Report & Goals CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: January 17, 2024 Administration/EDA IX.1 TITLE OF ISSUE: Election of Officers BACKGROUND AND SUPPLEMENTAL INFORMATION: In January of each year the EDA select their officers for the year. Staff is requesting that the EDA appoint its officers for 2024. COST AND SOURCE(S) OF FUNDING: None REQUESTED ACTION: Motion to Adopt Resolution 24-001 Setting the Appointment of the EDA Board for 2024. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: AyeNay ____ Bylaws Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular BYLAWS OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF CENTERVILLE, MINNESOTA ARTICLE I - THE AUTHORITY Section 1. Name of Authority. The name of the Authority shall be the "Economic Development Authority of the City of Centerville, Minnesota" (which may sometimes be referred to as the "EDA" or the "Authority"), and its governing body shall be called the Board of Commissioners (the "Board"). The Board shall be the body responsible for the general governance of the Authority and shall conduct its official business at meetings thereof. Section 2. Seal of Authority. As required by Minnesota Statutes, Section 469.096, Subdivision 1, the Authority shall have an official seal, which shall be in the form depicted on Exhibit A. Section 3. Office of Authority. The offices of the Authority shall be the Centerville City Hall. ARTICLE II Î OFFICERS ARTICLE II Î OFFICERS Section 1. Officers. The officers of the Authority shall be a President, a Vice- President, a Treasurer, an Assistant Treasurer and a Secretary. The President, the Vice-President and the Treasurer shall be members of the Board and shall be elected annually, and no Commissioner may be both President and Vice-President simultaneously. The Assistant Treasurer and the Secretary need not be members of the Board. Section 2. President. The President shall preside at all meetings of the Board. Except President. T as otherwise authorized by resolution of the Board, the President and the Secretary (the Vice- President, in the Secretary's absence or incapacity) shall sign all contracts, deeds and other instruments made or executed by the Authority, except that all checks of the Authority shall be signed by the Treasurer and Assistant Treasurer. At each meeting the President shall submit such recommendations and information as he or she may consider proper concerning the business, affairs, and policies of the Authority. Section 3. Vice-President. The Vice-President shall perform the duties of the Vice-President. T President in the absence or incapacity of the President; and in case of the resignation or death of the President, the Vice-President shall perform such duties as are imposed on the President until such time as the Board shall select a new President. Section 4. Secretary. The Secretary shall keep minutes of all meetings of the Board Secretary. and shall maintain all records of the Authority. The Secretary shall also have such additional duties and responsibilities as the Board may from time to time and by resolution prescribe. 1 Section 5. Treasurer. The Treasurer shall have the care and custody of all funds of Treasurer. T the Authority and shall deposit the same in the name of the Authority in such bank or banks as the Board may select. The Treasurer and Assistant Treasurer shall sign all orders and checks for the payment of money and shall pay out and disburse such moneys under the direction of the Board. The Treasurer shall keep regular books of accounts showing receipts and expenditures and shall render to the Board, at least annually (or more often when requested), an account of such transactions and also of the financial condition of the Authority. The Treasurer shall post a bond as required by Minnesota Statutes, Section 469.096, Subdivision 6. The Assistant Treasurer shall act as the Treasurer's agent and assistant to perform the above-described duties, subject to the Treasurer's approval thereof. Section 6. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Board or the bylaws or rules and regulations of the Authority. Section 7. Vacancies. Should the office of President, Vice-President, Treasurer, Assistant Treasurer or Secretary become vacant, the Board shall elect a successor at the next regular meeting, or at a special meeting called for such purpose, and such election shall be for the unexpired term of said officer. Section 8. Additional Personnel. The Board may from time to time employ such personnel as it deems necessary to exercise its powers, duties, and functions. The selection and compensation of such personnel shall be determined by the Board. ARTICLE III - MEETINGS Section 1 Regular Meetings. The regular meetings of the Board shall occur according to a meeting schedule, if any, adopted or revised from time to time by resolution of the Board. Section 2. Special Meetings. Special meetings of the Board may be called by the President or any two members of the Board for the purpose of transacting any business designated in the call. The call for a special meeting may be delivered at any time prior to the time of the proposed meeting to each member of the Board or may be mailed or emailed to the business or home address of each member of the Board at least two (2) days prior to the date of such special meeting. At such special meeting no business shall be considered other than as designated in the call, but if at least four members of the Board are present at a special meeting, any and all business may be transacted at such special meeting. Notice of any special meeting shall be posted and/or published as may be required by law. Section 3. Quorum. The powers of the Authority shall be vested in the Board. Three Commissioners shall constitute a quorum for the purpose of conducting the business and exercising the powers of the Authority and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Board upon a vote of a majority of the Commissioners present. 2 Section 4. Order of Business. At the regular meetings of the Board the following shall be the order of business: 1.Call to Order/Roll call. 2.Approval of Agenda 3. Approval of the minutes of previous meeting. 4. Bills and communications. 5 Reports. 6. Old business. 7. New business. 8. Adjournment. All resolutions shall be written or transcribed and shall be retained in the journal of the proceedings maintained by the Secretary. Section 5. Adoption of Resolutions. Resolutions of the Board shall be deemed adopted if approved by not less than a simple majority of all Commissioners present, unless a different requirement for adoption is prescribed by law. Resolutions may but need not be read aloud prior to vote taken thereon and may but need not be executed after passage. Section 6. Rules of Order. The President shall preserve order, enforce the rules of procedure herein prescribed and determined without debate, subject to the final decision of the Commission on appeal, all questions of procedure and order. The Vice-President shall support and assist the Chairperson; preside over the Commission meetings in the absence of the President; and fill the office of the President if a vacancy should arise ARTICLE IV Î MISCELLANEOUS Section 1 Amendments to Bylaws. The bylaws of the Authority shall be amended only by resolution approved by at least three of the members of the Board. Amendments to the bylaws must be approved by the City Council. Section 2. Fiscal Year. The fiscal year of the Authority shall coincide with the fiscal year of the City of Centerville, Minnesota. Section 3. Effective Date of Office for Appointed Commissioners. A term of office for each Commissioner appointed to the Authority by the City Council shall begin that term of office effective August 1st. Any Commissioner appointed to fill a seat vacated by a Commissioner who did not complete their term of office shall complete the term of office of the vacating Commissioner. Adopted on August 27, 2018. 3 4 THE ECONOMIC DEVELOPOMENT AUTHORITY OF THE CITY OF CENTERVILLE, MINNESOTA RESOLUTION EDA # 24-001 SELECTING OFFIERS FOR 2024 WHEREAS, pursuant to the Bylaws of the Economic Development Authority of the City of Centerville, officers shall be appointed annually; and WHEREAS, on January 18, 2023, the EDA appointed its 2023 officers; and WHEREAS, the President, Vice-President and Treasurer shall be members of the Board and shall be elected annually, and; WHEREAS, the bylaws of the EDA allow for any of the board members to be the Treasurer, even if that board member holds the position of President or Vice-President; and WHEREAS, the bylaws of the EDA state that the positions of Assistant Treasurer and Secretary need not be members of the board; and WHEREAS, it is appropriate for the Executive Director to be a member of the city staff; and NOW, THEREFORE, IT IS HEREBY RESOLVED AND KNOWN TO ALL, that the Board of Commissioners, names its officers as follows: President: Vice-President: Treasurer: Assistant Treasurer: Secretary: Executive Director: THE VOTE OF THE BOARD OF COMMISSIONERS FOR THE ADOPTION OF THIS RESOLUTION WAS IN FAVOR OF THE RESOLUTION. PASSED AND ADOPTED, by the Economic Development Authority of the City of th Centerville this 17 day of January 2024. Mark Remillard, President Attest: Athanasia Lewis, Executive Director CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: January 29, 2024 Administration/EDA IX.2 TITLE OF ISSUE: February 21 Meeting BACKGROUND AND SUPPLEMENTAL INFORMATION: It has been brought to staff's attention that a couple of EDA members are unable to attend the February 21st EDA meeting. Staff is requesting that the EDA consider an alternate meeting date in February. COST AND SOURCE(S) OF FUNDING: None REQUESTED ACTION: Motion to reschedule the February 21 EDA meeting to __ date. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 5 qebufe!2030313 V . !!!!!! centervillemn.com Tlbuf!'!Tmfe!Ojhiu!)Kbo0Gfc*Hbsbhf!Tbmf!Ebzt!)Kvo*Dmfbo!Vq0SfVtf!Ufou!)Kvo*Nvtjd!jo!uif!Qbsl!)Kvo.Bvh*Nbjo!Tusffu!Nbslfu!)Kvm.Bvh*Gfuf!eft!Mbdt!)Kvm*Ojhiu!up!Vojuf!)Bvh*Npwjf!jo!uif!Qbsl!)Tfqu* Djuz!Dpvodjm!!!!!!!!!!!Djuz!Dpvodjm!FwfouQbslt!'!Sfdsfbujpo!DpnnjuuffQmboojoh!'!\[pojoh!DpnnjttjpoFdpopnjd!Efwfmpqfnfou!Bvuipsjuz!)FEB*Gjsf!Tuffsjoh!DpnnjuuffBoplb!Dpvouz!Gjsf!Qspufdujpo!DpvodjmQpmjd f!Hpwfsojoh!CpbseOpsui!Nfusp!Ufmfdpn!DpnnjttjpoIpmjebz-!Djuz!Ibmm!DmptfeFmfdujpo!Ebuft For the latest City of Centerville calendar, please visit Follow us: facebook.com/centervillemn Like us: twitter.com/centervillemn Djuz!NffujohtDjuz!Tqfdjbm!Fwfout 2024 CITY CALENDAR