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Home My WebLink About2024-02-03 Special Meeting Packet CITY OF CENTERVILLE CITY COUNCIL SPE CI ALMEETING AGENDA Saturday, February 3, 2024 8:00A.M.- 1:00P.M. HUGO CITY HALL ONEKA ROOM 14669 Fitzgerald Ave N Hugo, MN 55038 COUNCIL SPECIAL MEETING I.CALL TO ORDER 1.Roll Call II.DISCUSSION ITEMS 1.2024 Goals and Strategic Plan III.ADJOURNMENT -ÌĀēåÅ-¸ßĀ¸õĐÌÙÙ¸Eʕʕˀʕʖ STRATEGIC PLAN STRATEGICGOALIECONOMICDEVELOPMENT Developstrategies,programs,initiatives,andactivitiestoimprovetheeconomicwellbeingoftheCityof Centerville,businessrelationshipsandthequalityoflifeforCentervilleresidents. Priority1ΑReviewFundamentalElementsoftheComprehensiveLandUsePlanwhichguidethelongterm visionfordevelopmentandredevelopment. 1. Workwithconsultantstoputtogetheraprojection(visualandwritten)offuturediversehousingdevelopment optionsatvariouscitypopulationlevelsbasedondensity;includeinanalysis: Prosandconsofpopulationreaching5,000forbusinesses,cityfinances,andinfrastructure(Public Works,PublicSafety,LegalServices,Engineering,watertower,wellandseweretc.)andincludecity staffingneededforexpandedservices. Developatrafficassessmentfornewhousingandbusinessdevelopment. ShareresearchwithCityCouncil Shareresearchwithcitizensandaskforfeedback. 2. DevelopamatrixofCentervillepropertythatisavailablefordevelopmentandredevelopmentforthepurpose ofgainingCityCouncildirectiononnegotiationparametersforeachproperty. CompletethesaleanddevelopmentofthelandownedbytheCityofCentervilleat1737MainStreet. CompleteredevelopmentofvacantlandownedbytheCityofCenterville(Block7)byclosingonthesale andcompletingtownhomedevelopmentproject. 3. Identifyanddevelopkeyeconomicdatapointsforthecity,analyzetrends,andprovideCityCouncilwithabi monthlyupdate(expenses,fundbalances,cityperformancemeasures,etc.). 4. ExploredevelopmentofanEDAͻhƦƦƚƩƷǒƓźƷǤCǒƓķͼanddefineparametersforfundusage. 5. RecalibrateInfrastructureManagementPlans,updatemaintenanceprojects,andprovideannualupdateto CityCouncil. Priority2ΑDevelopatoolkitofbusinessinitiativestorecruit,retainandstrengthencommunitybusinesses. 1. Developbusinessrecruitmentplans. Proactivelyidentifybusinessesneededintown(pharmacy,grocery,library,clinic,hotel,etc.)andmarket availablelandtothesebusinesses. Promotenearbybusinesses(likeRunningAces),todrawnewbusinessestoCenterville. 2. Developbusinessretentionplans. Conductpersontopersonbusinessretentionvisitsusingastructuredprocessthatincludesaregular, rotatingscheduletoensureallbusinessesareincluded.(Goal=20visitsperyear) Developastandardbusinessfeedbackformforpersontopersonbusinessretentionvisitsandto distributetobusinessownerswhoappearatCityCouncilmeetings. Conductexitinterviewswhenbusinessesleavetowntodocumentwhytheyareleaving. Page 1 of 4 InvestlocallyinCentervillebusinessesbypurchasinggoodsandservicesfromthem(meals,catering,gas, landscaping,flowers,etc.)andencourageCentervillecitizenstodothesame. Conductmarketresearchtodeterminestandardsthatsupportbusinessretentionandshareinformation withCityCouncil. Surveybusinessesaftertheyhavecompleteddevelopmentprojectstoassesswhattheirexperiencewas throughthedevelopmentprocessandsharefeedbackwithCityCouncil. 3. Developbusinessengagementinitiativesandplans. HostanAnnualBusinessAppreciationEvent. Publiclyrecognizebusinesseswhentheygivedonationstosupportcityeventsandcauses. Priority3ΑIncreasetransparencyandeducationincitycommunicationsthroughwebsiteredesign, leveragingsocialmedia,addingemailaddressestocityemaillist,andpublicationofnewsletterstoprovide informationandresourcestocommunitymembers. 1.ProvideinformationtoCityofCentervillecitizensontopicssuchas: DigitalMainStreettohighlightbusinessesinCenterville CityCouncilseatsupforelection Communitysuggestionform(onwebsite)toencouragecommunitymemberfeedback Educationonrecycling,pondingmaintenance,ordinances,zoning,etc. Lightsoutnotifications(serviceoutages) Tipsfromthefiredepartmenttokeephomeandbusinessessafe Publichearingnotices Picturesandarialvideosaboutvacantlandfordevelopment,etc. Priority4ΑDevelopgrantstrategiestoutilizeforfuturecityexpensesandprojects. STRATEGICGOALIIORGANIZATIONALRESILIENCE Promoteenvironmentallysustainabledevelopment,wellbeingandinclusivegrowthintheCityof Centervillewhilepreparingforfutureeconomic,environmental,andsocialchange. Priority1ΑAdvanceworkforceplanninganddevelopmentinanefforttoretainandrecruitstaffandpromote thecity. 1. ProvidecitystaffmemberswitheducationanddevelopmenttoincludecoursessuchascustomerserviceΛͻCğĭĻ ofCentervilletothe/ƚƒƒǒƓźƷǤͼΜͳconflictresolution/deescalation;StrengthFinders;diversity,equityand inclusion;changemanagement,etc. 2. Providecitystaffmemberswithcrosstrainingtoprepareforfutureretirementsanddevelopstandardoperating proceduresandQuickReferenceGuides(QRGs)forcityprocessesandprocedurestobeusedwhenonboarding newstaffmembers. 3. Evaluatecityorganizationalstructure,compensation/benefitpackage,employeehealthandwellbeingservices (PTSD,mentalhealth,etc.)andsuccessionplans,andprovideCityCouncilwithbiennialupdateonworkforce planninganddevelopmentresults. 4. EvaluatenewJr.CouncilMemberpositiontodetermineifpositionshouldbecontinuedinFY2223. Page 2 of 4 Priority2ΑDevelopcitycommitteememberrecruitmentandretentionstrategiesandworkwithcommittee memberstoproposeFY2223workplansforCityCouncilreview,feedback,andapproval. 1. DevelopaCentervilleCitycommitteerecruitmentandretentionstrategytoretainexistingcommitteemembers andrecruitnewcommitteemembers,toincludeinformationaboutcommitteevacanciesoncitywebsite, informationaboutresponsibilitiesofcommitteemembers,makingpersonalconnectionswithcommunity memberstoencouragevolunteerengagement,andhostingvolunteerrecruitmentandappreciationevents. 2. FeaturearticlesinthelocalnewspapersaboutCityofCentervillecommitteevolunteers. 3. WorkwithcommitteestodevelopproposedFY2223workplansthatareinalignmentwiththeFY2223Cityof CentervilleStrategicPlanandpresenttoCityCouncilforreview,feedbackandapproval. ParkandRecreationΑPuttogetherproposedrecommendationsforparkplanupdate(maintenance versusnewideas),developmentoftypesofparks(communitygardens,playgrounds,etc.),purchaseof playgroundequipment,etc. PlanningandZoningΑPuttogetherproposedrecommendationsforimprovedenforcementofcodes, commercialpropertyupkeep,sprucinguppublicspaces,etc. EconomicDevelopmentAuthorityΑPuttogetherproposedrecommendationsforinitiativessuchas ͻĬǒƭźƓĻƭƭwelcomeƦğĭƉĻƷƭͼtohandouttonewbusinessesintown,swagbagsthatadvertisegoodsand servicesforlocalbusinesses,plannedretentionvisitsbyamemberofCityCouncilandEDAandfeature articlesforthelocalnewspaper. Priority3ΑReviewandupdatetheContinuityofOperationsPlan. 1. ReviewandupdatetheContinuityofOperationsPlanandpresentanoverviewtoCityCouncilonabiennialbasis toincludetests,training/exercises,evaluations,correctiveactionplansandguidelinesthatdetailthreepeople readytoassumekeyresponsibilitiesintheeventofanemergencyordisaster. 2. Developͻ9ƌĻĭƷĻķhŅŅźĭźğƌ͸ƭIğƓķĬƚƚƉͼtodefinewhatCity/ƚǒƓĭźƌ͸ƭroleisintheContinuityofOperationsPlan. 3. Developallyshipwithcommunitychurches,businesses,andorganizationstohelpprovideservicesand assistanceduringnaturaldisastersandemergencies. STRATEGICGOALIIIΑCOMMUNITYBUILDING Buildandsupportmeaningfulcommunityconnections,services,andsupportforcommunitymembersinthe CityofCenterville. Priority1ΑFurtherbuildandevolvethe/źƷǤ͸ƭbrandinalignmentwiththecurrentandfuturedirectionofthe ĭźƷǤ͸ƭcitizensandvisitorsthroughavarietyofcommunicationtoolsinanefforttoreachallperspectives. 1.ObtainfeedbackfromCityCouncilandcommunitymembersonlogoredesignoptionstakinginto consideration/ĻƓƷĻƩǝźƌƌĻ͸ƭrichhistory. 2. Buildbrandguidelines(fontstyle,colorspalette,sizedimensions,graphics,etc.). 3.Createtemplatesusingbranddesign(letterhead,policies,newsletters,forms,agendas,minutes, Page 3 of 4 reports,PowerPointpresentations,etc.). 4. FocusrebrandingeffortsoneventssuchasFetedesLacs,MusicinthePark,MainStreetMarket,carshow,and skishow. 5. Exploreidentifyingandinstallingcommunityartworktorepresentcityhistoryandvalues. 6.AcknowledgeVeteransthroughrecognitioninitiativessuchasthedevelopmentofaĻƷĻƩğƓ͸ƭfloatforFetedes Lacs,ProclamationofAcknowledgementatFetedesLacs,andmemorialstatuteinfrontofCityHall. 7. BuildlibraryboxesatCityHall. 8. ExploreinstitutinganAnnualTownHallmeetingandͻ{ƷğƷĻoftheCityof/ĻƓƷĻƩǝźƌƌĻͼaddressbycityleaders. Priority2StrengthenandbuildrelationshipsamongstCitystaffandwithpartneragencies. 1. InvitecitystaffmembersandpartneragenciestogiveinformationalupdatestoCityCouncilonaquarterlybasis. Police Fire PublicWorks CityClerk RiceCreekWatershed,etc. Priority3ΑDevelopͻ/ĻƓƷĻƩǝźƌƌĻ/ğƩĻƭͼinitiativeandpublicizeonwebsiteandlocalnewspaper. 1.Outlineprogramandbenefitsavailabletocommunitymemberswhomayneedthemandcommunicatethrough socialmediaandthenewcitywebsite(rentalassistance,Memorycare,foodshelves,violenceprevention,etc.). Page 4 of 4 Administration & Public Works Department Presentations Population 5000 Small Town Feel Organic Growth – Scenario 1 Guided Development – Scenario 2A Guided Development – Scenario 2B Delayed Density – Scenario 3 CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission was held in Council Chambers on Tuesday, January 2, 2024, at 6:30 p.m. I. CALL TO ORDER The meeting was called to order at 6:30p.m. 1. Swearing-in of Commissioner Kalina Assistant Administrator Lewis administered the oath of office to Dawn Kalina. 2. Roll Call Approved Present: Vice-Chair Commissioner Jon Krueger Commissioner Darrell (DJ) Olson, Jr. Commissioner Bruce Thompson Commissioner Richard Nelson Commissioner Dawn Kalina Absent: Commissioner Linda Broussard-Vickers Vacancy: One Staff: Assistant City Administrator, Athanasia Lewis Council Council Member Russ Koski II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA There were no revisions to the agenda. Motion by Commissioner Thompson, seconded by Commissioner Nelson to Approve the Agenda. All in favor. Motion carried. IV. PUBLIC HEARING (6:30 PM or shortly thereafter) 1. None V. AWARDS, PRESENTATIONS, APPEARANES 1. None VI. OLD BUSINESS 1.None VII. NEW BUSINESS 1. Resignation of Commissioner Kuiper Assistant Administrator Lewis introduced this item as presented in the packet. The Commission expressed their appreciation for Commissioner KuiperÓs service to the city. Page 1 of 3 City of Centerville Planning and Zoning Commission January 2, 2024 Motion by Commissioner Olson, seconded by Commissioner Nelson to accept the resignation of Les Kuiper. All in favor. Motion carried. 2.Election of a Chair and Vice Chair Assistant Administrator Lewis introduced this item as presented in the packet. Motion by Commissioner Thompson, seconded by Commissioner Olson to appoint Commissioner Krueger as Chair. All in favor. Motion carried. Motion by Commissioner Olson, seconded by Commissioner Thompson to appoint Commissioner Olson as Vice Chair. All in favor. Motion carried. 3.Concept Plan Î LaLonde Redevelopment Î Ebert Companies Concept Plan Î LaLonde Redevelopment Î Ebert Companies Assistant Administrator Lewis introduced this item as presented in the packet. Assistant Administrator Lewis reviewed the staff memo, shared Commissioner Broussard-VickerÓs concerns about parking (not enough) and provided comments from the city planner. Comments from the city plannerComments from the city plannerComments from the city planner: : 1)1)ConceptConcept. The basic development concept and land . The basic development concept and land use for 3-story apartments is very good. Higher density housing is needed in Downtown Centerville to provide a critical mass of activity. Parking under the building is a good idea for resident convenience and site aesthetics. 2)2)DensityDensity. The density of 90-110 units. The density of 90-110 units on 2.9 acres comes to about 31-38 un/ac, within the range of 12-45 un/ac in the Downtown mixed-use district and totally appropriate. This is where Centerville should have its highest density. 3)3)OrientationOrientation. The orientation of the building and site. The orientation of the building and site amenities facing out to the lake is appropriate for this setting and would be very attractive to residents and respectful of the lake environment. 4)4)Placement/Use of Site.Placement/Use of Site. The concept completely fills the si The concept completely fills the si The concept completely fills the site out to the north and east sides, leaving little room for green space at the entry experience or buffering on those two sides. On the north side the structure would rise most of its four levels very close to the lot line, shadowing the yards of the existing homes about 200 ft away. Allowing the building and parking right up to Westview Street on the south is acceptable and appropriate for Downtown, however. 5)5)Grading/Topography.Grading/Topography. The site topography is a challe The site topography is a challenge. The property slopes about 30 ft from the existing homestead down to Main Street toward the lake. The 3D perspective may not accurately capture the grading needed for this development concept. If the east side parking lot and entry are set at about existing grade in those locations, the 24-stall SW parking lot might need a tall retaining wall on its west side to make grade down to Main Street. On the north side toward the existing single-family neighbors there would likely be a long-exposed façade of the parking level. There may be ways to work better with the natural slope of the lot. Page 2 of 3 City of Centerville Planning and Zoning Commission January 2, 2024 6)6)Architecture.Architecture. The architectural suggestions are good Î The architectural suggestions are good Î some staggering and details in the façade, use of brick or stone. The treatment of the exposed parking level will need careful attention. 7)7)ParkingParking. The parking ratio of 1.5 to 1.7 spaces per un. The parking ratio of 1.5 to 1.7 spaces per unit is typical of multi-family projects in the suburbs. Parking needs have generally fallen in the last few decades and few communities require 2 or more spaces per unit. The parking should be part of the unit rental and not a separate charge to residents. 8)8)Future Development.Future Development. There is a suggestion for future development on the property to the There is a suggestion for future development on the property to the south, which is not part of this review, but which should be carefully considered since it sets the character for an important corner of Downtown Centerville. Ebert representatives gave a presentation on Ebert representatives gave a presentation on Ebert representatives gave a presentation on Ebert representatives gave a presentation on the project and answered questions from the the project and answered questions from the the project and answered questions from the Commission. Discussion ensued about buffering beCommission. Discussion ensued about buffering beCommission. Discussion ensued about buffering beCommission. Discussion ensued about buffering beCommission. Discussion ensued about buffering beCommission. Discussion ensued about buffering between the site and the tween the site and the school, parking, traffic school, parking, traffic school, parking, traffic circulation, pedestrian crossing, Frcirculation, pedestrian crossing, Frcirculation, pedestrian crossing, French architecture (emphasizing itsench architecture (emphasizing itsench architecture (emphasizing its importance), and safety Î the importance), and safety Î the importance), and safety Î the commission would like a traffic studycommission would like a traffic studycommission would like a traffic study done to determine if the stop si done to determine if the stop si done to determine if the stop sign at Centerville Rd and Main gn at Centerville Rd and Main gn at Centerville Rd and Main is adequate or if a stop light is is adequate or if a stop light is is adequate or if a stop light is needed due to blind spots/other reneeded due to blind spots/other reneeded due to blind spots/other reasons. There was also a discussion asons. There was also a discussion about Tax Increment Financing (TIF) and what termabout Tax Increment Financing (TIF) and what termabout Tax Increment Financing (TIF) and what terms and conditions the city council is considering s and conditions the city council is considering for the project (if approved). for the project (if approved). Motion by Commissioner Thompson, seconded by Commissioner Olson to approve the LaLonde Concept Plan. All in favor. Motion carried. VIII. APPROVAL OF MIN UTES 1.December 5, 2023, Planning & Zoning Commission Meeting Minutes Motion by Commissioner Nelson, seconded by Commissioner Thompson to approve the December 5, 2023, Planning and Zoning Commission minutes. All in favor. Motion carried. IX. Announcements and Updates 1.Council Member Liaison Council member Koski welcomed Commissioner Kalina to the Planning and Zoning Commission; he thanked Commissioner Kuiper and former Junior Council member Rowan Shaw for their service to the city. Council member Koski also thanked the Centennial Police and Centennial Fire Departments for organizing food drives and helping distribute Christmas gifts over the holidays. Commissioner Koski also thanked the Centerville Lions for the Christmas in the Park event. Council member Koski also reported that he attended an Anoka County Officials meeting. 2.AdministratorÓs Report Assistant Administrator Lewis reviewed the report as presented in the packet. X. ADJOURNMENT Motion by Commissioner Olson, seconded by Commissioner Krueger to adjourn the meeting at 7:45 p.m. All in favor. Motion carried. Page 3 of 3 Notes TOTAL Partners Project EDA Fund Dedication Park Street CIP Fund Replacement Capital Funds Enterprise Portion Unfunded Notes TOTAL Partners Project EDA Fund Dedication Park Street CIP Fund Replacement Capital Funds Enterprise Portion Unfunded