HomeMy WebLinkAbout2024-02-07 P & R Packet
CITY OF CENTERVILLE
PARKS AND RECREATION COMMITTEE
WORK SESSION & REGULAR MEETING AGENDA
Wednesday, February 7, 2024
5:00 p.m.
Live stream at: https://northmetrotv.com/centerville-stream/
WORK SESSION
I.CALL TO ORDER
1.Roll Call
II.ITEMS OF DISCUSSION
1.2024 Strategic Planning
2.Capital Equipment Replacement
III.ADJOURNMENT
MEETING
I.CALL TO ORDER
1.Roll Call
II.APPROVAL OF AGENDA
1.Call for Changes to the Agenda
III.AWARDS/PRESENTATIONS/APPEARANCES
1.None
IV.COMMITTEE BUSINESS (UNFINISHED)
1.Hidden Spring Rain Garden Maintenance Î Prairie Restoration
2.Name a Snowplow Contest Î Evaluate Entries
3.2024 Main Street Market (Sign, Etc.)
V.COMMITTEE BUSINESS (NEW)
1.Request for Use of Laurie LaMotte Park - Boy Scout Troop 136
VI.APPROVAL OF MINUTES
1. October 4, 2023 P & R Meeting Minutes
2. November 1, 2023 P & R Meeting Minutes
3. January 3, 2024 P & R Minutes
VII. ANNOUNCEMENTS/UPDATES
1. Staff Updates
2. Committee Member Update
a. Cancellation of Skate Night
3. Council Liaison Update
VIII. ADJOURNMENT
INFORMATION
REMINDERS
Planning & Zoning Commission Î Tuesday, February 6, 2024
City Council Meeting Î Wednesday, February 14, 2024
Economic Development Authority Î Wednesday, February 20, 2024
Parks & Recreation Committee Î Wednesday, March 6, 2024
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 2, 2024
Administration/Engineering
II.1 - WS
TITLE OF ISSUE:
2024 Strategic Planning
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Administrator Statz will be on hand to lead the discussion in regards to this item.
COST AND SOURCE(S) OF FUNDING:
Discussion
REQUESTED ACTION:
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Documents Contained in Packet
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
Memorandum
Date: December 28, 2023
To: Honorable Chair and Committee Members
Parks & Recreation Committee
From: Mark Statz, PE Î City Administrator/Engineer
Subject: 2024 Strategic Plan
In the early part of 2024, the City Council is planning a retreat to outline their Strategic
Plan for the year. Among other things, the council will be examining long range budget
forecasting, Capital Improvement Plans and other important planning documents.
Although the plan will be called the 2024 Strategic Plan, it will certainly be designed to
lead us beyond the one-year horizon.
Staff is encouraging the Parks and Recreation Committee to support the City CouncilÓs
efforts by reviewing the committeeÓs long-range facility plans. WeÓve attached your most
recent iteration of the Capital Equipment Replacement schedule and the Park Dedication
Fund Capital Improvement Plan. We will review how these two plans are funded and
examine how that may influence our decisions.
Before diving into the details of each Capital Plan, it may be worthwhile to revisit some
overarching goals and the documents which outline them. Attached to this memo, youÓll
see the ÐGoals and PoliciesÑ related to Parks and Trails from the CityÓs Comprehensive
Plan; a document this committee helped formulate in 2017-2018.
Since the Comprehensive PlanÓs adoption in 2018, here are a few things youÓve helped
accomplish to further the vision outlined in the Comprehensive Plan:
Capital Improvements:
Added parking to Acorn Creek Park
Added benches to Eagle Park and Trailside Park
Added hydration stations to LaMotte Park and Acorn Creek Park
Added bike repair station to LaMotte Park
Added pickle ball striping to tennis court in Eagle Park
Added Gaga Ball Pit to LaMotte Park
Added trail and sidewalk segments connecting the new development (Old Mill
Estates) to Acorn Creek Park
st
Added trail and sidewalk segments on Main Street, 21 Ave. & Michaud Way,
connecting the community to an emerging commercial area
Maintenance Initiatives:
Reset backstops and re-graded areas at two softball fields in LaMotte Park
Major part replacements on play structures in McBride Park
Planting replacements at Cornerstone Park
Worked with the Lions Club to restore the park monument sign for McBride Park
Developed Adopt-a-Garden Program
As we reflect on the Goals and Policies put forward in 2018 it may be prudent to think of
what might have changed or emerged as a new topic since then. A few suggested
discussion points might be:
Broader Goals
o Diversity Equity and Inclusion (DEI)
o Environmental Projects
o Maintenance Practices
o Community Outreach
o Determine Financial Needs to Support CIPs
Existing Facilities
o Replacement schedule for park equipment/facilities
o Upgrades to equipment/facilities
New Facilities
o Missing recreation opportunities
o Property acquisition for expansion or new parks
Partnerships
o Grants
o Support of external projects
The above list is simply meant to help the committee brainstorm and engage in some
strategic discussions. ItÓs important to remember that most of these items will take
several years, if not a decade or better to plan, fund and execute. I will be on hand at
your January meeting to lead us through a discussion of these items.
At the conclusion of our discussion we hope to have some general guidance for staff to be
able to take back and better refine your Goals and Policies so that we might bring those
forward to the City Council for consideration at their Retreat. Additionally, we will seek
preliminary direction on revisions to the Capital Plans in terms of timing and what items
should be added or subtracted from the lists.
After the City CouncilÓs retreat, we will share their strategic vision with you and ask you
to make final edits to your Goals and Policies and Capital Plans.
City of Centerville
Capital Replacement - Fund 409
11/1/23
Sys. No.DescriptionDate In
Service
Park & Rec
LaMotte Park
164LaMotte Park - Ballpark Lighting12/31/2001
Concrete
Electric
320Ball Field and Hockey Rink Light Fixtures3/27/2009
269Sport Lights - Pleasure Rink10/1/2005
161LaMotte Park - Skate Park - Asphalt - 10,010 sqft12/31/2004
163LaMotte Park - Hockey pad - Concrete12/31/2001
266LaMotte Park - Playground Equipment12/31/2001
299Skate Park Equipment - Steel5/23/2007
301Park Shelter at LaMotte Park7/25/2007
270Skate Park Equipment - Concrete6/8/2006
342Volleyball Court Improvements9/1/2013
Hockey Boards12/1/1991
Basketball Hoops
GaGa Ball
Warming House
Garage
Hidden Springs Park
300Park Shelter at Hidden Spring Park7/25/2007
Traci McBride Park
311TRACIE MCBRIDE PARK CONCRETE6/8/2008
264McBride Park - Playground Equipment12/31/1991
313Gametime Equipment - McBride Park6/25/2008
314Park Equipment - McBride Park5/28/2008
315Rock Climbing Wall - McBride Park11/24/2008
Eagle Park
165Eagle Park - Tennis/Pickleball Courts - Resurface12/31/2001
265Eagle Park - Playground Equipment12/31/1997
Wood Fall Protection
Acorn Creek Park
263Acorn Park - Playround Equipment12/31/1999
Royal Meadows Park
267Royal Meadows - Playground Equipment12/31/2000
System-Wide
Bike Repair Stations
Drinking Fountains
Misc Park Equip - Benches, Trash Cans, etc.
Total Park & Rec
Expected Cost /
202320242025202620272028
Life Other
Basis
25
50,000
60,000
23,25520
1,59525
25,02525
90,00025
25,00025
17,47525
24,97025
36,92010 40,000
18,14610 5,000
10,00020 10,000 10,000
12,00020
50,000
25,60925
29,30025
15,00025
12,24825
8,01825
5,81825
50,00025 5,000
25,00025 30,000
54,00025
15,00025
2,4542,454
29,36329,363
5,0001,323 5,000 5,000 5,000 5,000
33,140666,196 20,000 50,000 85,000 5,000 15,000
20292030
25,000
35,000
70,000
25,000
5,0005,000
90,00075,000
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 2, 2024
Administration/Engineering
II.2 - WS
TITLE OF ISSUE:
Capital Equipment Replacement
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Administrator Statz will be on hand to lead the discussion in regards to this item.
COST AND SOURCE(S) OF FUNDING:
Discussion
REQUESTED ACTION:
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Documents Contained in Packet
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
Need to verify date/costNeed to verify date/costNeed to verify date/costNeed to verify date/cost
25,00035,00025,000
2024 quote
200,000
Major Reno of Exist. Bldg. only
2023 Quote Need to verify date/cost 2023 Quote
-
20232024202520262027202820292030Notes
Cost /
40,000 5,000 165,000 5,000 30,000 70,000
15,000 15,000
Other Basis
Life
23,255 1,595 25,025 90,000 25,000 17,475 24,970 36,920 18,146 10,000
12,000 15,000 25,609 29,300 15,000 12,248 8,018 Unknown30,000 5,818 50,000
25,000 54,000 10,000 10,000 15,000 50,000 25,000 10,000
Expected
Service
DescriptionDate In
Concrete50,000Electric60,000Hockey Boards12/1/199120Basketball Hoops20Additional Lighting - Pleasure Rink11/1/202220GaGa Ball Warming HouseGarageFencing around Tennis/Pickleball CourtWood
Fall ProtectionBasketball Half-court12/31/200025
No.
Sys.
#####
City of CentervilleCapital Replacement - Fund 409Park & RecLaMotte Park 164LaMotte Park - Ballpark Lighting12/31/200125320Ball Field and Hockey Rink Light Fixtures3/27/200920269Sport
Lights - Pleasure Rink10/1/200525161LaMotte Park - Skate Park - Asphalt - 10,010 sqft12/31/200425163LaMotte Park - Hockey pad - Concrete12/31/200125266LaMotte Park - Playground Equipment12/31/200125
299Skate Park Equipment - Steel5/23/200725301Park Shelter at LaMotte Park7/25/200725270Skate Park Equipment - Concrete6/8/200620342Volleyball Court Improvements9/1/201310 Hidden Springs
Park 300Park Shelter at Hidden Spring Park7/25/200725 Traci McBride Park 311TRACIE MCBRIDE PARK CONCRETE6/8/200825264McBride Park - Playground Equipment12/31/199125313Gametime Equipment
- McBride Park6/25/200825314Park Equipment - McBride Park5/28/200825XXXBasketball Hoop & Assoc. PavementUnknown25315Rock Climbing Wall - McBride Park11/24/200825 Eagle Park 165Eagle
Park - Tennis/Pickleball Courts - Resurface12/31/200125265Eagle Park - Playground Equipment12/31/199725 Acorn Creek Park 263Acorn Park - Playround Equipment12/31/199925 Royal Meadows
Park XXXPerimiter Fencing12/31/200025267Royal Meadows - Playground Equipment12/31/200025 Cornerstone Park XXXDecorative Concrete6/1/200925XXXFlag Pole6/1/200925XXXInfo Kiosk6/1/200925
System-Wide
90,000
5,000
75,000
5,000
5,000
5,000
5,000
5,000
5,000 235,000
5,000 110,000
175,000
5,000
29,363
33,140
2,454
Drinking Fountains29,363Misc Park Equip - Benches, Trash Cans, etc.1,323
Bike Repair Stations2,454
Total Park & Rec786,196
Teresa Bender
From:Bruce DeJong
Sent:Wednesday, January 3, 2024 11:10 AM
To:Mark Statz
Cc:Teresa Bender
Subject:RE: Update on Interfund Loan Sewer to Park Ded Fund
Hi Mark,
The Park DedicaƚƓ CǒƓķ Α ЍЉЋ ĭǒƩƩĻƓƷƌǤ ŷğƭ ğ ĭğƭŷ ĬğƌğƓĭĻ ƚŅ υЍЊЏͲЍЏЋ͵ЎЌ͵ ŷĻƩĻ Ǟźƌƌ ĬĻ ƭƚƒĻ ğķķźonal interest
earnings posted for December and the accrual entries so it might be closer to $417,000. The amount owed on the
źƓƷĻƩŅǒƓķ ƌƚğƓ ŅƩƚƒ ƷŷĻ {ĻǞĻƩ CǒƓķ Α ЏЉЋ źƭ υБЎЎͲЊЋЏ͵ББ͵ bƚ źƓƷĻƩĻƭƷ ğĭĭƩǒĻƭ ƚƓ Ʒŷźƭ ƌƚğƓ ķǒĻ Ʒƚ ĭƚǒƓĭźƌ ğĭon a
couple of years ago.
L ķƚƓƷ ƩĻğƌƌǤ ŷğǝĻ ğ ƭƷƩƚƓŭ Ĭğƭźƭ ŅƚƩ ğ ƩĻĭƚƒƒĻƓķğon regarding how much should be in the fund at this
ƒĻ͵ 5ĻƦĻƓķźƓŭ ƚƓ ƷŷĻ /źƷǤ /ƚǒƓĭźƌƭ ķĻƭźƩĻƭͲ ƷŷĻƩĻ ĭƚǒƌķ ĬĻ ğ ĭğƭĻ ƒğķĻ ŅƚƩ ğƦƦƌǤźƓŭ ğƌƌ ƷŷĻ ĭğƭŷ ğŭğźƓƭƷ ƷŷĻ ƌƚğƓ ƚƩ
forgiving the loan completely and leaving all the cash in the Park Dedicaon Fund.
Bruce
From: Mark Statz <MStatz@centervillemn.com>
Sent: Wednesday, January 3, 2024 9:55 AM
To: Bruce DeJong <BDeJong@centervillemn.com>
Cc: Teresa Bender <TBender@centervillemn.com>
Subject: Update on Interfund Loan Sewer to Park Ded Fund
Bruce,
I was set to give a CIP presentaon to the Parks Commiee tonight. But, due to my illness, I will be giving that
presentaon in February, instead. It would be good to have a clear picture of the Park Dedicaon Fund and the current
balance of the interfund loan between the PDF and the Sewer Fund, in me for the packet for that meeng (packet
deadline 1/31 for 2/7 meeng). Also, it might be good to formulate a sta recommendaon for how much to keep in
the PDF and how much to pay down the sewer debt, and when to make that transacon.
Thanks.
1
Centerville 2040 Comprehensive Plan
C HAPTER 5: P ARKS A ND T RAILS
L OCAL P ARKS
The City adopted a Park and Pedestrian System Comprehensive Plan in 1989,
which provides goals, a needs assessment, concept plans and operations and
maintenance information related to the local park and trail system. That
document and this Plan are intended to serve as a basis for decisions regarding
future implementation of the City park system.
The plan elements reflected in the Park and Trails Plan are based on goals and
polices developed during the Comprehensive Plan update process. It is the
goal of the City of Centerville to:
Policies reflect the position of the City on the specific implementation of the
Goals. It is the policy of the City of Centerville to:
Page 63
Centerville 2040 Comprehensive Plan
There are currently eight improved City parks along with several other open
spaces owned by the City as displayed on Map 5-1. This map shows all existing
and planned parks and local trails within the City. Map 5-2 shows both the
existing and planned regional bike trail network (RBTN).
Aerial Photo: Laurie LaMotte Memorial Park
Page 64
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Updated 12/29/2023
g
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If abandoned by SPRWS - Recent decision made to keep
$ $ $ $ Concrete Pad, regrading/landscpain$ Done$ $ Done$ $ To cut down costs, could sell/swap some park propert$
Probable
$ Updated land value after speaking with realto$ $ 870,000$ Concrete retaining walls, teired for seatin$ $ Done$ Concrete
pad for waterski traile$ Electrical for jump water pumps and PA sytse$ 165,000$ 954,000$ Fountain system, or foundation for sculputre + art cos$
$ Done$ 60,000$ Recirculating pump from lake$ $ 310,000$ Done$ Done$ Vendor est. - 20' dia. ADA
merry-go-round w/surround$ Pending$ 35,750$ -$ $ $ 67,000$ Done$ Done$ Done$ Vendor
est. - 20' dia. ADA merry-go-round w/surround$ Estimate based on similar upgrade in New Richmond WI$ Done$ $ 683,750$ 5,000
Non-Grant $
Grant %
Probable
$ 0%150,000$ 0%140,000$ 0%789,000$ 0%5,000$ 50%-$ 0%15,000$ 0%-$ 0%50,000$ 0%600,000$ 0%5,000
$ 0%480,000$ 0%240,000$ 870,000$ 100%-$ 50%25,000$ 25%-$ 100%-$ 100%-$ 302,000$ 1,091,000$ 50%40,000$
0%15,000$ 0%-$ 100,000$ 0%10,000$ 0%300,000$ 310,000$ 0%-$ 100%-$ 25%18,750$ 0%2,000$
42,000$ -$ 0%15,000$ 0%2,000$ 67,000$ 0%-$ 100%-$ 100%-$ 25%18,750$ 75%50,000$
0%-$ 50%15,000$ 855,000$ 5,000
$ 480,000$ 240,000$ 150,000$ 80,000$ 50,000$ -$ 2,000$ 30,000$ 140,000$ 789,000$ 80,000$ 15,000$
-$ 5,000$ 10,000$ 300,000$ -$ -$ -$ 25,000$ 2,000$ 15,000$ -$
15,000$ 2,000$ 50,000$ -$ -$ -$ 25,000$ 200,000$ -$ 30,000$ 600,000
1Each-
)
20311Each150,0002023Legacy Grants/Waterski Club4Each20,00020191Each-20201Each10,00020221Each50,0002025Fundraising Campaign1Each200,00020221Each-
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Parks and Trails Capital Improvement PlanCapital ImprovementsYearPotential External Funding SourcesQtyUnitUnit CostTotal CostSubtotalsSubtotalsCommentsFuture park for Vickers' Development
parcel Land Acquisition20288Acres60,000Grading & Landscaping20288Acres30,000Playground Eq/Picnic Shelte Trailside Park Upgrades Seating walls for Waterski ShoCanoe/Kayak Lockers2020Legacy
Grants8Each3,000Additional Benches2020Sponsorships3Each-Trailer Pad 2020Waterski Club1Each2,000Electrical Upgrades2020Waterski Club1Each30,000Additional Property Acquisition???1Parcels140,000Additio
nal Property Acquisition???1Parcels789,000 Cornerstone Park Upgrades Public Art Piece/Fountain2020Grants1Each80,000Irrigation System20201Each15,000Portable Restroom AccomodationFood
Truck Accomodations20191Each5,000 Hidden Spring Park Upgrades Spring Flow EnhancemenAdjacent SPRWS Property Acquisition20401Each300,000Irrigation System2020RCWD/Met C Grant (Stmwtr
ReUse Acorn Creek Park Upgrades Parking Lot201911Stalls-Hydration Station20231Each-ADA Playground Equip.2024MS Society?1Each25,000Drinking Fountain20191Each2,000Irrigation System20251Each15,000
Eagle Park Upgrades Pickle Ball Striping20181Each-McBride Park Upgrades Irrigation System20221Each15,000Drinking Fountain20221Each2,000Sport Cour LaMotte Park Upgrades Gaga Ball Pit20191Each-Bike
Repair Station20231Each-Hydration Station20231Each-ADA Playground Equip.2024MS Society?1Each25,000Skate Park UpgradeLED Lights for Pleasure RinLED Lights for Ice Rinks2025Xcel Energy
Grants1Each30,000Property Acquisitions/Swaps????3Parcels200,000 Royal Meadows ParkMisc. Park Improvements Additional Picnic Tables202310Each$5005,000
)
)
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Reflects full build-out; 1 Home = 1 REUReflects full build-out; 1 Acre = 1 REU
$ $ Net of Debt to Sewer, Cash from Development (as of 12/23$ Being examined with CSAH 54 (20th Ave) Corridor Stud$ $
$ $ 22,500$ 450,000$ Being examined with CSAH 54 (20th Ave) Corridor Stud$ 450,000$ Engineer est. $350k, Vendor est. $250 (or $195 w/o recirc$
$ $ Very Rough Estimate$ Potential Contribution to Regional Projec$ +/- 4 courts including new concrete slab
9494
921921
10151015
4,504
4,572,000
$ 50%7,500$ 0%450,000$ 0%300,000$ 4,073,000$ 4,013
$ 0%15,000$ 30,000$ 450,000$ 0%150,000$ 450,000$ 0%375,000$ 0%75,000$ 0%50,000$ 0%4,000,000$ 0%100,000$ 0%200,000
450,000
$ 15,000$ 15,000$ 450,000$ 375,000$ 75,000$ 50,000$ 4,000,000$ 100,000$ 200,000
N/A1Each75,000N/A1Each4,000,000N/A1Each100,000
????1Each$300,000300,000
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Misc. Trail Improvements Trailside Benches20235Each3,000Additional Kiosks/Wayfinding Maps2023Grants3Each5,000 Regional Trail Project Outstanding DebtAnnual1Each Trail Extension Projects
20th Ave. E. Side (in front of Willow Glenn)????1Each$150,000150,00020th Ave. W. Side; Main to Deer Pas TotalResidential Equivalency UnitComm/Ind REUsTotal REUsCalculated Park Fee per
REUAuxilluary Projects to be Pursued if Grant Money or Partnerships Allowed Splash PadN/A1Each375,000Ice Rink Canopy/Open RooWarming House UpgradesN/A1Each50,000Community CenteDog ParPickle
Ball CourtsN/A1Each200,000
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16 1521 22
S E K A L O N I L F O Y T I C
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
, 202
Public Works/Parks & Rec
V.1
TITLE OF ISSUE:
Hidden Spring Park Rain Garden Maintenance
BACKGROUND AND SUPPLEMENTAL INFORMATION:
In 2007, the city developed Hidden Spring Park. The design of the park included a large rain garden, shoreline plantings and two
intermittent creek beds leading from the rain garden and the "hidden" spring, respectively. In the 16 years since then, the maintenance
of the park; specifically its natural features, has consisted mostly of an annual mowing in the fall. The shoreline area was given more
specialized maintenance in its early years to ensure establishment of native species, however, it's been at least 10 years since any
active management. With this more passive management, some areas have become overrun with weeds, trees and other non-native
species.
Staff met with two contractors with knowledge of native landscapes and received quotes on a multi-year plan to reestablish the native
plantings intended for the rain garden, shoreline and other areas. We are recommending entering into a contract with Prairie
Restorations to help us reestablish the intended plant mix in the prescribed areas. As you'll note in the proposal, some areas will need
complete tear-out and replanting, while other areas may only require spot treatment, controlled burns or other targeted maintenance.
Their proposal also contains some activities on which the city and/or volunteers could assist.
COST AND SOURCE(S) OF FUNDING:
2024 - $7,770; 2025 - $1,425; Alternate to save $785 in 2024 w/volunteer planting. Parks Maint. Budget
REQUESTED ACTION:
Motion to recommend approval of a contract with Prairie Restorations, Inc. as presented, for services in 2024 &
2025, with the option to provide volunteer help as outlined.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Proposed Contract for 2024-2025 Services
Other (specify) ____________
__________
__________Fuchs
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
Teresa Bender
From:Mark Statz
Sent:Thursday, December 21, 2023 11:51 AM
To:Teresa Bender
Cc:Paul Palzer
Subject:RE: Prairie Restoration - Committee Concerns
Teresa,
Here are my responses to the quesons posed by the Parks and Recreaon Commiee, according to your memo.
Concerns for underdrain and soils (was it there, proper depth retained, etc.)
The original design of the infiltration/filtration basin (rain garden) included the scarification of
underlying soils, and the amendment of existing soils. The soil amendment involved replacement of
existing soils with poorly graded, granular material mixed with a small percentage of organic material to
promote plant growth. The placement of granular soils and the scarification of underlying soils were
done to promote infiltration. However, in Centerville, no matter how deep you excavate, you will
continue to hit a layer of impervious soils. Therefore, an underdrain was also installed in the rain garden
to ensure the stormwater retention time did not exceed 48 hours, as required by the watershed
district. This requirement helps ensure plants which thrive in intermittently flooded areas will survive.
The work contemplated by the proposal from Prairie Restorations does not intend to disturb the existing
soils or underdrain in the rain garden.
Concerns for plantings and whether they were the same as previous or different variety (if the plantings
did not prosper previously, why plant again?)
The original design documents were shared with Prairie Restorations. We asked them to review the
documents and, if appropriate recommend new species or eliminate species from the original
design. Their proposal is a blend of the original design and updated recommendations for plant
diversification. We believe the gradual decline of the rain gardenÓs original plantings had more to do
with the lack of professional maintenance, such as is being proposed by Prairie Restorations, and less to
do with a flawed original design. In summary, the old design was good; we can make it better. But, all
plantings need care from knowledgeable professionals to thrive. The goal, going forward, is to provide
that level of care to our investment.
Committee Member Seeley wanted to speak with the Conservation District ÐMitchÑ
We did not reach out to the Anoka Conservation District to review the proposal. As I recall, the ACD
was more heavily involved with the shoreline plantings than they were with the rain garden. We are
happy to ask ACD to weigh in if Committee Member Seeley has not already done so. If we are not able
to get in touch with the ACD prior to the meeting, the Committee could certainly make their approval
contingent upon their review and approval of our plans.
We are happy to answer any further questions the committee may have and are interested to know if the
committee (and other volunteers) wishes to have a hands-on role in the work, as is outlined in one of the
proposalÓs options.
1
Thanks.
Mark Statz, PE
City Administrator/Engineer
City of Centerville
1880 Main St.
Centerville, MN 55038
O: 651-429-3232
D: 651-792-7931
C: 651-775-5126
mstatz@centervillemn.com
www.centervillemn.com
@centervillemn
From: Teresa Bender <TBender@centervillemn.com>
Sent: Thursday, December 21, 2023 10:11 AM
To: Mark Statz <MStatz@centervillemn.com>
Subject: Prairie Restoration - Committee Concerns
Teresa Bender
2
2007
REMARKSREMARKSREMARKSREMARKS
QTYQTYQTYQTY
TYPETYPETYPETYPE
SIZESIZESIZESIZE
COMMONCOMMONCOMMONCOMMON
BOTANICALBOTANICALBOTANICALBOTANICAL
AIASCLEPIAS INCARNATASWAMP MILKWEED#1@ 18" OCCONT27VHVERBENA HASTATABLUE VERVAIN#1@ 18" OCCONT37VRVERONICASTRUM VIRGINICUMCULVER`S ROOT#1@ 18" OCCONT33ZAZIZIA AUREAGOLDEN ALEXANDER#1@
18" OCCONT38
CODECASCORNUS SERICEAREDOSIER DOGWOOD5 GAL13CODEDPDALEA PURPEREAPURPLE PRAIRIE CLOVER# 1CONT29HH3HEMEROCALLIS `HER MAJESTY WIZARD`HER MAJESTY WIZARD DAYLILY# 1CONT40HH2HEMEROCALLIS HYBRID
`HAPPY RETURNS`HAPPY RETURNS DAYLILY# 1CONT66IV2IRIS VERSICOLORBLUE FLAG# 1CONT12LSLOBELIA SIPHILITICAGREAT BLUE LOBELIA# 1CONT20RT2RUDBECKIA TRILOBABROWN EYED SUSAN# 1CONT22CODECKCALAMAGROSTIS
ACUTIFLORA `KARL FOERSTER`KARL FOERSTER GRASS# 1CONT17SL2SCHIZACHYRIUM SCOPARIUMLITTLE BLUESTEM GRASS# 1CONT42SS2SCHIZACHYRIUM SCOPARIUM `THE BLUES`THE BLUES LITTLE BLUESTEM# 1CONT44SN2SORGHASTRUM
NUTANSINDIAN GRASS# 1CONT32CODECLCAREX LUPUNILAHOP SEDGE#1@ 18" OCCONT59GJGERANIUM HYBRID `JOHNSON`S BLUE`JOHNSON`S BLUE GERANIUM#1@ 18" OCCONT16GTGEUM TRIFLORUMPRAIRIE SMOKE#1@ 12"
OCCONT101HHHEMEROCALLIS HYBRID `HAPPY RETURNS`HAPPY RETURNS DAYLILY#1@ 18" OCCONT15IVIRIS VERSICOLORBLUEFLAG IRIS#1@ 18" OCCONT78LPLIATRIS PYCNOSTACHYAPRAIRIE BLAZING STAR#1@ 18" OCCONT61LCLOBELIA
CARDINALISCARDINAL FLOWER#1@ 18" OCCONT64RTRUDBECKIA TRILOBA BROWN-EYED SUSAN#1@ 18" OCCONT80SLSCHIZACHYRIUM SCOPARIUMLITTLE BLUESTEM GRASS#1@ 24" OCCONT9SR2SOLIDAGO RIDDELLIIRIDDELL`S
GOLDENROD#1@ 18" OCCONT19SNSORGHASTRUM NUTANSINDIAN GRASS#1@ 24" OCCONT10SHSPOROBOLUS HETEROLEPISPRAIRIE DROPSEED#1@ 18" OCCONT33
PLANT SCHEDULE SHRUBSANNUALS/PERENNIALSGRASSESTALL GROUND COVERS
10
CK
22
HH3
16
HH2
2007
AND STABILITY
DRY FIT LIMESTONE SLABS FORNATURAL OUTCROP APPEARANCE
45 DEGREE ELBOW90 DEGREE ELBOW
BELOW STONE
COMPACT EARTH
LIMESTONE BOULDER,PLACE AS DIRECTEDBY LANDSCAPE ARCHITECT
THE DURATION OF THE WARRANTY PERIOD.ADD ANY SOIL AMENDMENTS OR FERTILIZERSAS SPECIFIED AND CONSTRUCT 3" HIGH EARTHWATER THOROUGHLY WITHIN 2 HOURS.
MULCH AS SPECIFIED. DO NOT PLACEMULCH IN CONTACT WITH THE PLANT.MAINTAIN THE MULCH WEED-FREE FORPLACE MULCH WITHIN 48 HOURS OFSECOND WATERING.DIG HOLE 3x ROOT BALL DIA. SCARIFY THESIDES
AND BOTTOM OF THE HOLE BEFOREPLACING THE SHRUB IN THE PLANTING HOLE.BACKFILL WITH MODIFIED PLANTING SOIL ANDSAUCER BEYOND EDGE OF ROOT BALL.
SOD/PLANTINGS
WASHED RIVER ROCK
UNDISTURBED SOIL
6" CLASS 5 CRUSHED LIMESTONE PATH,
COMPACT TO 100% STD. PROCTORDENSITY1
UNDISTURBED SUBGRADE
GEOTEXTILE FABRIC
3
MAX
SLOPE
VARIES
CROWN 2%
TRAIL_WIDTH
3
MAX
1
SPLASH ROCK
VARIES
THICKNESS
POND LINER MEMBRANE
SLOPE
VARIES
LIMESTONE OUTCROPPING DETAIL
WASHED RIVER ROCK CHANNEL SECTION
AGRREGRATE TRAIL SECTION
FROM B&B SHRUBS.
ARTESIAN WELL FEATURE DETAIL
RETAINING NATURAL FORM.
GROUPINGS
19
VH
10
IVDO NOT HEAVILY PRUNE AT PLANTING.
12
CAS
9
SL
SET TOP OF ROOT BALL FLUSH TO GRADE
12CL
PRUNE ONLY BROKEN OR DEAD BRANCHES,
LIMESTONE OUTCROPS AND
MAX 3 FT X 4 FT
AND BURLAP FROM TOP HALF OF ROOT BALL
STEPPED SWALE W/ NATURAL
11
OR 1-2 IN. HIGHER IN SLOWLY DRAINING SOILS.
LC
SHRUB DETAIL
15
GT
REMOVE COMPLETELY. USE FINGERS OR SMALL
ADD MYCORRHIZAL TRANSPLANT INOCULANT AT
THE ROOTBALL, SLICE SIDES OF CONTAINER AND
IF PLANT IS SHIPPED WITH A CONTAINER AROUND
HAND TOOLS TO PULL ROOTS OUT OF THE OUTER
ANY CIRCLING ROOTS. REMOVE ALL ROPE, TWINE
18
13RTGT
LAYER OF POTTING SOIL, THEN CUT OR PULL APART
PLANTING TIME PER MANUFACTURER'S DIRECTIONS.
21
ZA
19
SR2
813LP
SH
STONE THICKNESS VARIES:MIN 6 IN TO MAX 18 INSTONE SIZE VARIES:MIN 1 FT X 2 FT.OTHER SIZES MAY BE INCORPORATED SUBJECT TO APPROVAL OF ENGINEER
DETERMINED IN FIELD
15
HH
15
ARTISAN WELL AND BASIN TO BE CONSTRUCTED OF LIMESTONE SLABS ANDRT
NOTES:INSTALL 4 INCHES OF WASHED RIVER STONE MULCH AS SPECIFIED TO COVEREXPOSED EPDM MEMBRANE IN BASINS AND CHANNELS.STONES TO PRODUCE NATURAL APPEARING STONE FORMATIONS - LEDGES,OUTCROPS,
AND GROUPINGS:
19
LP
18
VR
EXTENT OF POND LINER TO BE
11
GT
15
VR
CL
13IV
13
10
SN
IV
1620
RT
6 AI
18
SL2
10
DP
LC
4 15
SN2
17
ZA
12
CL
19
LP
12
LC
18VH
IV
1018
SH
16GJ
3
11
SS2
HH2
5
SN2
9 4
RT
SN2
757
9
DP
CK
HH2
HH3
11
CL
8
CL
8
10 WITH THE PLANT. MAINTAIN THE MULCH WEED-FREE FORTHE DURATION OF THE WARRENTY PERIOD. PLACE MULCHWITHIN 48 HOURS OF SECOND WATERING.OF THE HOLE BEFORE PLACING THE PLANT IN THE PLANTINGWATER
THOROUGHLY WITHIN 2 HOURS.SLICE SIDES OF CONTAINER AND REMOVE COMPLETELY. USEOUTER LAYER OF POTTING SOIL, THEN CUT OR PULL APART ANY CIRCLING ROOTS.SET TOP OF ROOT BALL FLUSH TO GRADE
OR 1-2 IN. HIGHER INSLOWLY DRAINING SOILS.ADD MYCORRHIZAL TRANSPLANT INOCULANT AT PLANTING TIME PERSPACE PLANTS ACCORDING TO PLAN.
MULCH AS SPECIFIED. DO NOT PLACE MULCH IN CONTACTDIG HOLE 2x ROOT BALL DIA. SCARIFY THE SIDES AND BOTTOMHOLE. BACKFILL WITH MODIFIED PLANTING SOIL AS SPECIFIED.IF PLANT IS SHIPPED
WITH A CONTAINER AROUND THE ROOTBALL,FINGERS OR SMALL HAND TOOLS TO PULL ROOTS OUT OF THEMANUFACTURER'S DIRECTIONS.
SS2
SN2
10LP
9
SS2
9
9
HH3
HH2
8
RT
9
AI
WASHED RIVER ROCK CHANNELWIDTH VARIES 2- 3 1/2'
9
14
15
DP
HH2
SN2
7
SL2
7
SL2
12
3
IV2
14
SS2
CAS
10
LS
10
LC
13
RT2
15
CL
3
8
SS2
HH2
9
10
LS
RT2
11
SL2
16
LC
IV
15
15
RT
11
SL2
PERENNIAL DETAIL
7
SS2
ENLARGED PLANTING AREAS AND RAINGARDEN
2007
2007
2007
Estimate
Prairie Restorations
# EST-002507
Tax ID : 41-1292279
31646 128th Street Northwest
Princeton, Minnesota 55371
Bill To
Hidden Springs Park
,
October 19, 2023
Estimate Date :
Ship To
Hidden Springs Park
Rebecca Charles
Sales person :
6985 LaMotte Drive
Centerville, MN, 55038 Hidden Spring Park
Project Name :
United States2023-2025 Management
#Item & DescriptionQtyRateAmount
Fall 2023
1 Property owner mows re-installation areas and removes any trees within 1.000.000.00
entire project area in preparation for 2024 installation and management.
Spring / Summer 2024
2Service Site Preparation Spray1.00325.00325.00
ATV spray to control existing weeds on re-installation.
3Service Site Preparation Burn1.00845.00845.00
Remove dead vegetation with a prescribed burn for better weed seed
germination. Does not include established prairie, only re-installation areas.
4Service Site Preparation Spray1.00325.00325.00
After site has greened up, apply herbicide a second time on re-installation.
5Service Site Preparation Spray1.00325.00325.00
If necessary, apply herbicide a third time on re-installation. (For example, if
noxious weeds persist following second spray.)
6Service Integrated Plant Management3.00250.00750.00
2-3 Management visits on established (non-reinstallation) area. Includes
treatment of thistles in mulch bed at no extra cost.
Fall 2024
Responsible Service Site:Two Oaks
Customer Email:ppalzer@centervillemn.com
Customer Phone:
1
#Item & DescriptionQtyRateAmount
7Service Seed and Seeding1.00925.00925.00
Includes seed cost, PRI seeding, raking, and cover crop application
Seed:
- Woodland Grass: 6oz
- Woodland Forbs: 1.5 oz
- Mixed Height Grass: 2 lbs
- Mixed Height Forbs: 5.5 oz
- Tall/Wet Grass: 6oz
- Tall/Wet Forbs: 1.5 oz
8Service Erosion Control800.002.001,600.00
Following seeding, cover area with natural netting erosion control blanket.
Priced per square yard, estimated 800 yards total.
Planting Fall 2024: Option 1: Prairie Restorations
9Service Plant and Planting1.002,675.002,675.00
Prairie Restorations orders and plants:
- 420 Plugs
- 54 4-inch pots
- 9 1-gallon pot ferns
Planting Fall 2024: Option 2: Volunteers
10Service Project Set Up & Mobilization1.00400.00400.00
Prairie Restorations orders plants, representative transports plants & conducts
volunteers.
11Service Plants70.0013.50945.00
420 plugs @ 13.50 per 6pack
12Service Plants54.007.50405.00
54 4-inch pots
13Service Plants9.0015.50139.50
9 1-gallon pots of ferns
Summer 2025
14Service Integrated Plant Management3.00225.00675.00
2-3 Germination mows on new installation to suppress annual weeds and
promote native seed germination.
15Service Integrated Plant Management3.00250.00750.00
2-3 visits on established area to control invasive species
Sub Total11,084.50
Total Taxable Amount11,084.50
MN STATE TAX (6.875%)149.53
Responsible Service Site:Two Oaks
Customer Email:ppalzer@centervillemn.com
Customer Phone:
2
MN SPECIAL TAX (0.25%)5.45
MN SPECIAL TAX (0.75%)16.32
MN SPECIAL TAX (0.25%)5.45
Total$11,261.25
Notes
We appreciate your business!
Terms & Conditions
Net 30
Responsible Service Site:Two Oaks
Customer Email:ppalzer@centervillemn.com
Customer Phone:
3
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Project Area:
Woodland: 822 square teet
Mixed Height: 3,525 square feet
Wet: 700 square feet
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Teresa Bender
From:Paul Palzer
Sent:Tuesday, October 24, 2023 2:59 PM
To:Mark Statz
Cc:Teresa Bender
Subject:Prairie Restoration Inc.
Categories:Important
Hello Mark - We have asked our current lawn Service R.J. Richard Company and Prairie Restoraons, Inc. for quote to
bring back the nave planng areas in Hidden Springs Park. Both email quotes of proposed work, melines and quotes
are aached. Aer site visits with each contractor and discussion on their respecve quotes, sta would recommend
going with Prairie Restoraon, Inc. with them perform opon #1 fall planng in 2024. Broken down they propose to
prep the worst areas with overgrown weeds in spring & summer of 2024 with a series of chemical treatment and
burning for $2,600.00. The prepped area would then be replanted in the fall with plugs, pots and ferns for
$2,675.00. Opon 2 was for volunteers to perform this work for $785.00 less. Areas along the lake are in good
condion and would only need service seeding and erosion control for $2,525.00.The annual maintenance would began
in 2025 with items 13 & 14 for $1,425.00. Total cost for Prairie Restoraon to perform the work is $9,300.00 over the
next two years. Thanks, Paul
1
Teresa Bender
From:Paul Palzer
Sent:Tuesday, October 24, 2023 3:00 PM
To:Teresa Bender
Subject:FW: Planting At Hidden Springs
From: Chris Eck <ChrisE@RJsPropertyMaintenance.com>
Sent: Wednesday, September 27, 2023 2:30 PM
To: Paul Palzer <PPalzer@centervillemn.com>
Subject: Planting At Hidden Springs
Cauon: This email originated outside our organizaon; please use cauon.
Good aernoon,
Thank you for your paence while I was locang the specic types of plants to reinstall at Hidden Springs rain gardens
and shoreline. Going o of the blue print from the original installaon I was able to nd 95% of the exact same plants.
There are 4 that I was not able to nd in the exact type, but I was able to nd something very similar. Also with it being
towards the end of the season there were some plants that are currently out of stock. I do have full condence that if
awarded this project come spring me our nursery will have those few plants ready for you.
Like stated above, I was able to track down the same with some similar plants from the original installaon. For this
replanng project I am quong the quanes of each type at 50% of originally installed. While following the original
scope for planng, these areas are meant to be le to grow wild and cross pollinate with each other. With that being
said other than manually pulling noceable weeds in these areas keeping them weed free would not be realisc. With
the proper maintenance of the yearly cung back in the fall me, that would be the best me to pull as many weeds as
possible while everything is short and not in the germinang stages.
Assuming the previous proposal of us cung back the rain gardens and shoreline area this year so that come spring
me we will have open areas to work with for planng we could complete this for $17,150. That quoted price may have
some variance due to any increases that the nurseries implement starng in the spring, but we would honor labor,
hauling, disposal, and equipment rates from this year.
Please feel free to give me a call with any quesons.
Thank You,
Office: (651)-351-1765
Direct: (651)-276-0717
1
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 2, 2024
Administration/Public Works
V.2
TITLE OF ISSUE:
Name a Snowplow Contest - Evaluate Entries
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Entries were forwarded to both the Committee and the Public Works Department.
COST AND SOURCE(S) OF FUNDING:
Not to Exceed $300 ($100 for Winner and $200 for Decals/Magnets
REQUESTED ACTION:
Recommend to City Council to approve the selected name/winner and purchase of decals/magnets for the plow.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
List of Names Will Be Handed Out @ Mtg.
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 2, 2024
Administration
VI.1
TITLE OF ISSUE:
Park Facility Permit Application - Boy Scout Troop 136
BACKGROUND AND SUPPLEMENTAL INFORMATION:
As you are aware, this is the second attempt by the Scouts to utilize the Park for their get together. They have been in contact with the
Public Works Director regarding use of the open space and potential for turf damage.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Recommend to City Council approval of the request as submitted.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Application Contained in Packet
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 2, 2024
Administration
VII.1
TITLE OF ISSUE:
October 4, 2023 P & R Meeting Minutes
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The minutes are contained in your packet for your review.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Approve the October 4, 2023 P & R Meeting Minutes with revisions or as submitted.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Contained in the packet for review.
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLE
PARKS & RECREATION COMMITTEE
MEETING MINUTES
Pursuant to due call and notice thereof, the City of CentervilleÓs Parks & Recreation Committee
held a scheduled meeting on October 4, 2023, in the Council Chambers at the Centerville City Hall
and live streamed at: https://northmetrotv.com/channel-15-live-stream.
Present: Committee Member Emem Akpan
Committee Member Kathy Freiermuth
Committee Member Ashley Fuchs
Committee Member Brian Peterson
Committee Member Suzanne Seeley
Not Approved
Also Present: Ms. Teresa Bender, City Clerk
Absent: Chairperson Heidi Errickson-Grahek
Ms. Raye Taylor, Council Liaison
I. CALL TO ORDER
Committee Vice-Chair Seeley called the October 4, 2023, of the Parks & Recreation to order at
6:36 p.m. in the Council Chambers at the Centerville City Hall.
1. Roll Call
II. APPROVAL OF AGENDA
Motion made by Committee Member Peterson, seconded by Committee Member Fuchs to
add the following: Paddle Event to Item #2; a. Fees for Equipment to Item #5 and Trunk or
Treat as Item #7 under V. Committee Business (Unfinished). All in favor. Motion carried.
III. AWARDS/PRESENTATIONS/APPEARANCES
1. None.
V. PUBLIC HEARINGS
1. None.
VI. UNFINISHED BUSINESS
City of Centerville
Park & Recreation Meeting Minutes
October 4, 2023
1. Movie in the Park
Committee Member Peterson provided an update on this event stating that it was average
attendance with popcorn & lemonade being served. However, it was very windy during the move
causing some issues that needed to be fixed.
2. 2024 Contract Î Ms. Nissa Larson, Running Ventures
Ms. Larson previously submitted a proposal to the Committee for review, modification and/or
approval. Staff made a few minor adjustments to the wording. Several adjustments were made to
the contract and Chair Errickson-Grahek stated that she had discussions with Ms. Larson regarding
marketing and its timeframe.
Motion made by Committee Member Akpan, seconded by Committee Member Freiermuth
to recommend to the City Council to approve the 2024 Contract for the 5/8K Runs Along
with the Kids Fun Run in an amount of $1,500.
A Friendly Amendment was made by Committee Member Akpan to Include a
$4.50/Registration Running Chip, $.35/Registration Race Bib, Subject to a Minimum Race
Time Fee of $300.
Committee Member Freiermuth Accepted the Friendly Amendment. All in favor. Motion
carried.
3. Tree Inventory Î Phase I Open Areas of Parks
Rainbow Treecare has completed their inventory of the trees in the open areas of each park within
the City and Stantec has overlayed the information on park specific maps for visual ease. Eagle
Park trees were not included as part of the inventory as the area is denser, nor was Trailside Park
as there were difficulties with coordinates. These maps, list of species and locations should assist
the committee in going forward with their plans for diversification, removal, etc. Committee
Member Fuchs mentioned she noted there are 28 species of trees and suggested adding some
smaller stature trees, possibly some ornamental trees. Committee Members discussed various
options to consider regarding types and sizes of trees to include in the Tree Plan.
4. Pavilion Bird-Nesting Prevention
Committee Member Peterson suggested installation of bird spikes to both pavilions due to the
swallow nesting issues. Public Works Director Palzer recommended the installation of plastic
owls as a deterrent. Lengthy discussion ensued regarding the costs for each, with Director Palzer
being authorized for installation of his recommendation.
5. 2024 Skate/Sled Night Rental Equipment Î Wargo Nature Center
Committee Member Seeley provided an update of the availability of equipment and the associated
rental costs. She also reported that there was a potential for a naturalist to facilitate an activity.
Page 2 of 5
City of Centerville
Park & Recreation Meeting Minutes
October 4, 2023
,
The Committee determined that they desired Kick Sleds and Snowshoes for Saturday, January 13
2024, and the inclusion of Fat Tire Bikes for Friday, February 9, 2024. The cost for the Fat Tire
Bikes was $300.
Motion made by Committee Member Seeley, seconded by Committee Member Peterson to
recommend to the City Council to Approve up to $500 for Equipment Rental from Wargo
Nature Center for both Events. All in favor. Motion carried.
6. Sign/Autograph Snowplow Suggestion Î Touch A Truck Events
Within the Main Street Market Î Kids Night, a ÐTouch a TruckÑ event has been held (Centennial
Lakes Police, squad; Centennial Fire District, fire engine; M-Health Fairview, ambulance; Rehbein
Transit, school bus; etc. It was also stated that these same entities were involved in last yearÓs
Trunk or Treat Event held in October. It was suggested that individuals participating in the event
be allowed to sign/autograph the snowplow blade. Staff involved the Public Works Director,
Palzer to secure his input on the idea. He felt that ÐtaggingÑ was an issue within our parks and on
park equipment so this action may provide the improper use/etiquette for property not owned by
them or their parents. It was suggested that holding a naming contest similar to that of the City of
Minneapolis or St. Paul be completed. After additional discussion, it was decided that a contest
for naming a snowplow was a better option with more details to follow.
7. Trunk or Treat Î Saturday, October 28, 2023, 9:30 to 11:30 am
City Clerk Bender stated that the information was available on the cityÓs website and discussion
ensued regarding volunteers, parking and promotion. It was discussed that volunteers should
arrive at 9 a.m.
VI. NEW BUSINESS
1. Trail/Sidewalk Snow Removal Map Î Discussion
An email was received, along with an updated Parks and Trails map with the trail plow routes
highlighted, from City Administrator Statz. He wanted to obtain the CommitteeÓs input regarding
whether there were recommendations for removal/adding any areas for plowing. It was stated that
street clearing is given priority and then trails and sidewalks being generally cleared within 24
hours. Several additional areas were discussed but additional information was needed. City Clerk
Bender stated that the city may receive 20-30 complaints regarding cleaning of sidewalks/trails
annually.
2. Trail Closure West Side of Centerville Elementary During School Hours - Signage
A safety request has been received by City Administrator Statz from Centennial Elementary
Principal Marken, along with Centennial Lakes Police Department, Chief James MorkÓs approval,
to place signage closing the trail, at each end (Centerville Road & Lakeland Circle) during school
hours to secure the outdoor play areas/open space of the school. After discussion, the Committee
members requested additional information (i.e., ownership of the trail/easement, similar situations
Page 3 of 5
City of Centerville
Park & Recreation Meeting Minutes
October 4, 2023
within the School District and how they are handling the situation, potential for accidents
attempting to cross Main Street in an alternative area during the closure, etc. The Committee felt
that additional information was needed regarding the above-stated item and that maybe a
compromise could be reached. The Item was tabled.
3. Suggestion from Resident to Upgrade Parks/MN WI Playground Grant
An email was received stating concerns regarding outdated equipment, safety issues and limited
accessibility for children with disabilities. The resident requested that resources and funding be
allocated towards renovating, maintaining and providing accessible access for all children. Both
Committee Member Grahek and City Clerk Bender responded to her. Ms. Bender offered the
resident an opportunity to attend a meeting, along with the opportunity of serving on the
Committee. The Committee felt that discussions would continue regarding funding, updating and
additions for new equipment would be discussed in the near future.
City Clerk Bender stated that the deadline for the MN/WI Playground Equipment Grant application
was October 20, 2023. Discussion ensued as to whether there was enough time to adequately
complete the application and it was suggested that a representative from MN WI Playground
Equipment attend an upcoming meeting to address available grants for 2024. There was additional
discussion regarding discounted pricing or additional grant opportunities from alternative vendors.
4. Centerville Lions Christmas in the Park Î Special Event Permit Application, Use of
LaMotte Park (December 9, 2023, 3-6 p.m.)
City Clerk Bender stated that the Lions desired to utilize LaMotte Park for their annual Christmas
in the Park event for 2023 similar to their event in 2022. It was stated that they had submitted a
Special Event Permit Application.
Motion made by Committee Member Seeley, seconded by Committee Member Peterson to
recommend Approval of Use of LaMotte Park to the City Council as submitted. All in favor.
Motion carried.
VII. APPROVAL OF MINUTES
1. April 5, 2023, P & R Meeting Minutes
Motion made by Committee Member Peterson, seconded by Committee Member Fuchs to
approve the meeting minutes meetings with the following correction: change the Troup # to
256 rather than 236. All in favor. Motion carried.
VIII. UPDATES/ANNOUNCEMENTS
1. Staff Updates Î City Clerk Bender
a. Stated that the City AdministratorÓs had been contained in the packet.
b. Stated that the Bike Repair Station had been installed at Laurie LaMotte Memorial
Page 4 of 5
City of Centerville
Park & Recreation Meeting Minutes
October 4, 2023
Park.
c. Stated that there was a delay in the installation of the hydration stations due to the
need for additional parts and the contractorÓs schedule.
2. Committee Member Updates Î Committee Member Fuchs
Committee Member Fuchs stated that he had completed research for an alternative planting for the
willow tree that had been recently removed in Trailside park. She recommended several species
of replacements: Kentucky Coffee Tree, Hackberry, River Birch, Cottonwood, American Elm
Hybrid or a Sycamore. Additional discussions will continue when the Tree Plan is completed.
3. Council Liaison Report Î Ms. Raye Taylor
As Council Liaison Taylor was absent from the meeting no report was given.
VIII. ADJOURNMENT
Motion by Committee Member Peterson, seconded by Committee Member Akpan to adjourn
the October 4, 2023, P & R Meeting at 9:03 p.m. All in favor. Motion carried.
Original transcription: submitted by Linda Neudecker, Recorder
Reviewed and modified by City Clerk Bender
Page 5 of 5
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 2, 2024
Administration
VII.2
TITLE OF ISSUE:
November 1, 2023 P & R Meeting Minutes
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The minutes are contained in your packet for your review.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Approve the November 1, 2023 P & R Meeting Minutes with revisions or as submitted.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Contained in the packet for review.
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLE
PARKS AND RECREATION COMMITTEE
MEETING MINUTES
Pursuant to due call and notice thereof, the City of CentervilleÓs Parks & Recreation Committee held
a scheduled meeting on November 1, 2023, in the Council Chambers at the Centerville City Hall
and live streamed at: https://northmetrotv.com/channel-15-live-stream.
Present: Chairperson Heidi Errickson-Grahek
Committee Member Emem Akpan
Committee Member Ashley Fuchs
Committee Member Brian Peterson
Committee Member Suzanne Seeley
Also Present: City Clerk, Ms. Teresa Bender
Not Approved
City Council Liaison, Ms. Raye Taylor
Absent: Committee Member Kathy Freiermuth
I. CALL TO ORDER
Chair Errickson-Grahek called the November 1, 2023, meeting to order at 6:32 p.m.
1. Roll Call
II. APPROVAL OF AGENDA
Motion by Chair Errickson-Grahek, seconded by Committee Member Seeley to approve the
agenda as presented. All in favor. Motion carried.
III. AWARDS/PRESENTATIONS/APPEARANCES
1. None.
V. PUBLIC HEARINGS
1. None.
VI. UNFINISHED BUSINESS
1. 2024 Contract Î Paddle des Lacs
Committee Member Peterson provided an update of his meeting with Ms. Nissa Larson, Running
Ventures, regarding a proposal for her to coordinate and promote the Stand-up Paddleboard (SUP)
City of Centerville
Park & Recreation Meeting Minutes
November 1, 2023
event. Committee Member Peterson then had a meeting with City Administrator Statz regarding
the vision for this event. They determined that it might be best to leave it as a small hometown
community event, run with volunteers, rather than focusing on making it a larger, more competitive
event which would add additional funds to be expended and perhaps exclude some local participants
and the committee members concurred. A company, called Bending Branches, has donated a high-
quality paddle for the past five years and hope they will continue to be a sponsor. Committee
Member Peterson stated that Ms. Larson had some great ideas when they previously spoke and he
will again meet with her to discuss if she would like to be involved with this event in other ways and
report back at the next meeting.
2. Trail Closure Signage Î West Side of Centerville Elementary
A safety request had been received by City Administrator Statz from the Centennial Elementary
Principal Marken, along with CLPD Chief James MorkÓs approval, to place signage closing the trail,
at each end (Centerville Road & Lakeland Circle), during school hours to ensure the safety of the
students while outside.
It has been determined that the trail alongside the school is on school property and is maintained by
them. A suggestion was made to have the language on the sign read ÐNo LoiteringÑ rather than
ÐTrail Closed During School HoursÑ, thus allowing trail users to use the trail during those hours.
Motion by Chair Errickson-Grahek, seconded by Committee Member Seeley to Recommend
to Council the CommitteeÓs Support for the Request of the School District but recommend the
usage of ÐNo LoiteringÑ rather than ÐTrail Closed During School HoursÑ. All in favor. Motion
carried.
3. 2024 SHIP Grant Submission Î Bike Repair Station
Motion by Chair Errickson-Grahek, seconded by Committee Member Akpan to Direct Staff
to Submit a SHIP Grant Application for funding of a Bike Repair Station to be installed in one
of the parks on the north side of city. All in favor. Motion carried.
4. Name a Snowplow Contest
Chair Errickson-Grahek and Committee Member Fuchs spoke prior to the November meeting and
have the following ideas for consideration:
a. Age Range: this will be open to all Centerville residents regardless of age;
b. Contest Length: the balloting will begin on November 12 and end on November 30;
c. How to Enter: paper ballots will be provided in the lobby at City Hall and electronically on
the City website; possibly other sites (see Promotion below); funny names are encouraged;
d. Promotion: City website, City newsletter, Utility Bill insert, Flyers (posted in area
businesses), and possibly newspaper articles regarding information about the contest and at
the conclusion with the winner and new name.(QR form & link);
e. Judges: P & R Committee Members and staff from Public Works;
f. Judging and Announcement of Winner: by December 15;
Page 2 of 5
City of Centerville
Park & Recreation Meeting Minutes
November 1, 2023
g. Prize: A cash prize of $50 and approximately $50 for graphics with the winning name to be
placed on the plow;
h. Duration of name: To be determined; possibly have an annual contest to name the other
snowplow or retire the name annually.
**Committee Member Fuchs developed a flyer for this event and will update it with all the contest
information included.
**Committee Member Akpan has agreed to work on the newspaper articles including the contest
information.
**City Clerk Bender will provide a QR Code, Google Doc Entry Form and an Internal Paper Ballot
for use.
The upcoming newsletter has reminders regarding snowplowing etiquette and information will be
regarding the contest, its rules, etc.
VI. NEW BUSINESS
1. Hidden Spring Park Î Rain Garden Maintenance
Hidden Spring Park was developed in 2007. The design of the park included a large rain garden,
shoreline plantings and two intermittent creek beds leading from the rain garden and the ÐhiddenÑ
spring. Since then, the maintenance of the park, specifically itÓs natural features, have consisted
mostly of an annual mowing in the fall. The shoreline area was given more specialized maintenance
in the first few years to ensure the establishment of native species. However, it has been at least 10
years since any active management of this area. Because of this passive management, some areas
have become overrun with weeds, trees and other non-native species.
City staff met with two contractors with backgrounds in native landscapes and quotes were provided
for multi-year plans for re-establishment of the rain garden and routine maintenance. There were
concerns as to proper plantings for raingarden if the location was truly constructed as a raingarden,
proper drainage, soils or natural landscaping, etc. Staff suggested that a list of questions/concerns
be complied and provided to City Administrator Statz for addressing prior to the December meeting.
Motion made by Committee Member Akpan, seconded by Chair Errickson-Grahek to Table
the Item until the CommitteeÓs December Meeting. All in favor. Motion carried.
2. 2024 Budget for Music in the Park
The 2024 proposed budget for Parks & Recreation was $24,800 with $4,500 allocated for Music in
the Park. There was also $4,000 available in a line item called Professional Services (contracted
vendors).
3. Park Facility Permit Application - Centennial Youth Hockey
Mr. Peter Schmitt, Centennial Youth Hockey Association, submitted a request for use of Laurie
LaMotte Memorial Park hockey rink and warming house during January and February, 2024.
Page 3 of 5
City of Centerville
Park & Recreation Meeting Minutes
November 1, 2023
Motion by Committee Member Peterson, seconded by Committee Member Akpan to
recommend to City Council to approve the Request and provide Mr. Schmitt with a key for
access to lighting and the warming house, if no attendant is on site, along the submission of a
schedule of use. All in favor. Motion carried.
VII. APPROVAL OF MINUTES
1. None.
VIII. UPDATES/ANNOUNCEMENTS
1. Staff Updates
a. Eagle Park Bench
The bench has been received. The weather and staff availability will dictate it installation.
b. The Hydration/Water Stations
The contactor has been extremely busy and is unsure whether the installation will occur this year.
c. Cornerstone Park
Public Works staff has removed some smaller bushes and replaced sod in those areas. Preparation
for the center planting area for Spring plantings has been completed.
d. Trailside Park
The City will be contracting for the removal of the Willow tree during the winter.
e. Community Education Halloween Hustle
This event was held on Saturday, October 28and was successful with 171 runners and 20 volunteers.
f. Letters from the Forest Lake area YMCA
Letters of appreciation were received from Mr. Glen Gunderson, President and Mr. Bruce Thompson,
a Board Member, for the donation of $500 from the City of Centerville.
g. MN DNR State Forest Nursery
Information was provided in the packet.
2. Committee Member Updates
Page 4 of 5
City of Centerville
Park & Recreation Meeting Minutes
November 1, 2023
a. Trunk or Treat
Chair Errickson-Grahek reported that the event was held on Saturday, October 28 from 9:30 am to
11:30 am. It was very well attended considering how cold it was. She stated that the Committee
table was set up with the following items to be distributed - word find puzzles, coloring books,
brochures with upcoming park activities and the remaining water bottles. There was a face painter
available, and a snowplow and some of the emergency vehicles were on hand for the kids to explore.
In addition, community resource officers were also present along with members of the Lions and
some businesses were represented as well.
b. Wargo Nature Center Equipment Rental
A confirmation letter was received from the Wargo Nature Center confirming the equipment
requested and the cost for both Skate/Sled Night events.
3. Council Liaison Update Î Ms. Raye Taylor
Mr. Terry Sweeney has been appointed a Council Member to fill the late Council Member KingÓs
vacant seat. She stated that he has been a former council member and has also been a past Mayor.
VII. ADJOURNMENT
Motion by Committee Member Peterson, seconded by Committee Member Seeley to adjourn
the November 1, 2023, P & R meeting at 7:56 p.m. All in favor. Motion carried.
Original transcription: submitted by Linda Neudecker, Recorder
Reviewed and modified by City Clerk Bender
Page 5 of 5
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 2, 2024
Administration
VII.3
TITLE OF ISSUE:
January 3, 2024 P & R Meeting Minutes
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The minutes are contained in your packet for your review.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Approve the January 3, 2024 P & R Meeting Minutes with revisions or as submitted.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Contained in the packet for review.
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLE
PARKS AND RECREATION COMMITTEE
MEETING MINUTES
Pursuant to due call and notice thereof, the City of CentervilleÓs Parks & Recreation Committee
held a scheduled meeting on January 3, 2024, in the Council Chambers at the Centerville City Hall
and live streamed at: https://northmetrotv.com/channel-15-live-stream.
Present: Chairperson Heidi Errickson-Grahek
Committee Member Emem Akpan
Committee Member Kathy Freiermuth
Not Approved
Committee Member Ashley Fuchs
Committee Member Brian Peterson
Committee Member Suzanne Seeley (Arrived 6:41 p.m.)
Also Present: City Clerk, Ms. Teresa Bender
City Council Liaison, Mr. Terry Sweeney
Absent: None
I. CALL TO ORDER
Chair Errickson-Grahek called the January 3, 2024, meeting to order at 6:32 p.m.
1. Roll Call
Chair Errickson-Grahek introduced the newly appointed Council Member Terry Sweeney, stating
that he filled the vacated seat of the late Council Member King. She stated that the Council has
appointed him as the Council Liaison to the committee.
II. APPROVAL OF AGENDA
Chair Errickson-Grahek stated she would like to table Item #4 under V. Committee Business
(Unfinished) until City Administrator Statz is in attendance.
III. AWARDS/PRESENTATIONS/APPEARANCES
1. Ms. Angela Conley Î Main Street Market
Ms. Conley appeared before the committee and stated that several vendors have reached out
regarding their interest in the 2024 Main Street Market.
She is recommending that:
** The dates be adjusted to July 18, 2024 Î August 22, 2024 allowing for three weeks of the market
in August which may draw additional vendors who participated in the White Bear Lake Marketfest
City of Centerville
Park and Recreation Committee Meeting Minutes
January 3,2024
which ends July 25, 2024.
** An increase in the fee charged to vendors $20 to $25/week and continue to require a minimum
of participation in two events. Funds from these fees could offset the purchase signage, prizes or
other expenses.
** Install a sign similar to the Bald Eagle Waterski ClubÓs (i.e., Home of the Bald Eagle Ski Club)
that is installed at Corner Stone Park. She felt that a similar sign would be highly visible to
pedestrians and vehicle traffic that utilize the intersection. Ms. Bender stated that she would need
to discuss the possibility of installing a sign on the city owned parcel with Public Works Director
Palzer and obtain costs.
Dates:
July 18, 2024 Î Fete des Lacs-City Celebration Week
July 25, 2024 Î Ladies Night
August 1, 2024 Î No theme
August 8, 2024 Î Pet Night
August 15, 2024 Î Kids Night
August 22, 2024 Î No theme
Chair Errickson-Grahek requested that the item be placed on the February agenda for additional
discussion regarding the possibility of placing a sign and its cost.
IV. PUBLIC HEARINGS
1. None.
V. COMMITTEE BUSINESS (UNFINISHED)
1. Skate Night (January 13, 2024)
City Clerk Bender stated that it was recommended to either cancel or postpone the event by a week
due to the warmer weather. Discussion was had to move the event to January 20 with City Clerk
Bender contacting Wargo Nature Center to obtain availability of staff and equipment for the new
date.
Wargo Nature Center staff was not available for the rescheduled event.
2. Park Facility Usage Application Î Boy Scout Troop 136
City Clerk Bender stated that the City received a request to utilize the Laurie LaMotte Memorial
hockey rink and warming house on January 13, 2024 from 9-11:30 a.m. City Clerk Bender stated
that the Scouts had withdrew their application due to weather conditions.
3. Name a Snowplow Contest
Flyers were made and delivered to local businesses by Chair Errickson-Grahek, but due to an
expiration date of the QR Code, only five submissions were received by the deadline. Discussion
Page 2 of 4
City of Centerville
Park and Recreation Committee Meeting Minutes
January 3,2024
was had to extend the contest with a new deadline of January 31, 2024. Chair Errickson-Grahek
again offered to deliver the new flyer to local business and provide the contest information to those
that attended the Skate/Sled event.
4. Hidden Spring Rain Garden Maintenance Î Prairie Restoration
Motion made by Committee Member Akpan, seconded by Chair Errickson-Grahek to Table
the Item until City Administrator Statz Was in Attendance. All in favor. Motion carried.
5. Main Street Market
Discussed under Awards/Presentations/Appearances
VI. NEW BUSINESS
1. None
VI. APPROVAL OF MINUTES
1. August 2, 2023 P & R Meeting Minutes
Motion by Chair Errickson-Grahek, seconded by Committee Member Fuchs to approve the
Parks & Recreation Committee Minutes of August 2, 2023 as Presented. All in favor. Motion
carried.
2. September 6, 2023 P & R Meeting Minutes
Motion made by Committee Member Akpan, seconded by Committee Member Seeley to
approve the Parks & Recreation Committee Minutes of September 6, 2023 as Presented. All
in favor. Motion carried.
VIII. ANNOUNCEMENTS/UPDATES
1. Staff Updates
a. Eagle Park Tree Removal
City Clerk Bender stated that six to eight dead or dying trees were removed due to public hazard.
b. Eagle Park Bench Installation
Chair Errickson-Grahek reported that the Eagle Park Bench had been installed. Mr. Larry Boerner
was very appreciative with its placement as it will provide a place for walkers to rest. The
Committee thanked residents Mr. & Mrs. Bill Kapphahn and Mr. Don Quaintance for assisting in
offsetting costs of the installation.
Page 3 of 4
City of Centerville
Park and Recreation Committee Meeting Minutes
January 3,2024
2. Committee Member Updates
a. Volunteer Appreciation Gifts
Chair Errickson-Grahek provided a brief synopsis of discussion that had been held at the
Committee level regarding lack of participation in the past, determining volunteers, best time to
organize and hold the event, thank yous, gift cards, etc. Discussion was had regarding the
purchasing of mugs, including a thank you card, hot cocoa mix packet and some candy as a thank
you gift for those that assisted the city in making Centerville a wonderful place to live. Chair
Errickson-Grahek requested volunteers for assistance in putting the items together.
3. Council Liaison Update
Council Liaison Sweeney gave a brief review of a potential high-end, u-shaped, 90-110 unit
apartment that is being proposed for the LaLonde property in the downtown area near the school.
He stated that it would be 3 stories, have lake views and mostly underground parking.
VII. ADJOURNMENT
Motion by Committee Member Seeley, seconded by Committee Member Akpan to adjourn
the January 3, 2024, P & R meeting at 7:45 p.m. All in favor. Motion carried.
Original transcription: submitted by Linda Neudecker, Recorder
Reviewed and modified by City Clerk, Teresa Bender
Page 4 of 4
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 2, 2024
Administration
VIII.1
TITLE OF ISSUE:
2024 Main Street Market Update
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The 2024 Main Street Market Vendor Registrations and Rules/Regulations have been opened. We have received one vendor
registration, rules/regulations and fees.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
N/A
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular