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2024-02-20 EDA Packet
CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY ЋΑǣ MEETING AGENDA , February 20, 2024 5:30 p.m. MEETING WILL BE IN PERSON LIVE-STREAMED AT: https://northmetrotv.com/centerville-stream/ MEETING I.CALL TO ORDER II.ROLL CALL III.APPROVAL OF AGENDA 1.Call for Changes to the Agenda IV.APPROVAL OF MINUTES 1.January 29, 2024 EDA Meeting Minutes V.BILLS AND COMMUNICATIONS 1.Bills Check List 2.Communications a.Hotel VI.PRESENTATION 1.Mike Brass, Titus Commercial Real Estate (cityÓs realtor) VII.REPORTS 1.Partner Agency Reports a.Anoka County Regional Economic Development (ACRED) b.Quad Area Chamber of Commerce c.Hugo Area Business Association 2.Year to Date Financials 3.Ongoing Programs: a.Blue Logo Sign b.Center Stage c.Business Revolving Loan and Grant Program 4.AdministratorÓs Report VIII.OLD BUSINESS 1.Main Street Enhancements 2.Swag Quotes 3.Business Appreciation Update 4.Goals & Priorities IX.NEW BUSINESS 1. Business Cards X. ADJOURNMENT INFORMATIONAL MATERIALS City Council Retreat Handouts MEETING REMINDERS All Meetings at 6:30 PM unless otherwise noted City Council Work Session Î Wednesday, February 28, 2024 Î 5:00 p.m. City Council Meeting Î Wednesday, February 28, 2024 Planning and Zoning Commission Î Tuesday, March 4, 2024 Parks and Recreation Committee Î Wednesday, March 5, 2024 Economic Development Authority Î Wednesday, March 20, 2024 Anoka County Regional Economic Development Authority Meetings TBD Quad Area Chamber of Commerce Meetings Sip & Learn Î Tuesday, March 12, 2024 Î 10:15am-11:15am Î The Rookery Lunch-n-Learn Î Thursday, January 18, 2024 Î 11:30a.m. -1:00 p.m. Î Centennial Branch Library Board of Directors Meeting Î Thursday, March 14, 2024 (12:00p.m. via Zoom) CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY MEETING MEETINGS January 29, 2024 5:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a regularly scheduled Economic Development Authority meeting on January 29, 2024. MEETING NOT APPROVED I. CALL TO ORDER The meeting was called to order at approximately 6:30 p.m. by President Remillard. 1. Swearing in of Councilmember Raye Taylor Councilmember Raye Taylor was sworn in to office on January 29, 2024. 2. Swearing in of EDA member Chris Swenson for new term EDA member Chris Swenson was sworn into office for a renewed term on January 29, 2024. II. ROLL CALL President Remillard called the roll. PRESENT: President Mark Remillard Vice-President Chris Swenson Commissioner Darrin Mosher Commissioner Tony Smith Commissioner Raye Taylor STAFF: Assistant City Administrator/EDA Executive Director, Athanasia Lewis ABSENT: None III. APPROVAL OF AGENDA 1. Call for Changes to the Agenda There were no revisions to the agenda, however, executive director Lewis noted that she would review the handouts placed before them at the dais. Motion by Commissioner Swenson, seconded by Commissioner Smith to approve the agenda. All in favor. Motion carried. IV. APPROVAL OF MINUTES City of Centerville EDA Meeting Minutes January 29, 2024 The minutes were approved as presented. Motion by Commissioner Swenson and seconded by Commissioner Mosher to approve the November 15, 2023, meeting minutes. All in favor. Motion carried. V. BILLS AND COMMUNICATIONS 1. Bills a. Check List Executive Director Lewis reviewed the bills as presented in the packet. Motion by Commissioner Mosher and seconded by Commissioner Smith to approve the bills. All in favor. Motion carried. 2. Communications a. EDA Annual Report and Goals President Remillard reported that he gave a presentation to the city council at their last meeting. He reviewed EDAÓs annual report, provided an overview of EDAÓs 2024 goals, and answered questions. VI. PRESENTATION a. Michelle Koch, Quad Area Chamber President Michelle Koch gave a presentation on the state of the chamber. Michelle reviewed chamber objectives, which are: 1) grow new membership, 2) improve communication, 3) provide relevant content, 4) build engagement. Michelle also discussed leadership changes and the chamberÓs new website. VII. REPORTS 1. Partner Agency Reports a. Anoka County Regional Economic Development (ACRED) Executive Director Lewis reviewed the report as presented in the packet. 2. Year to Date Financials Executive Director Lewis reviewed the financial report as presented in the packet. Motion by Commissioner Swenson and seconded by Commissioner Smith to approve the financial report as presented. All in favor. Motion carried. 3. Ongoing Programs: Executive Director Lewis reviewed the Ongoing Programs report as presented in the packet. 4. AdministratorÓs Report Executive Director Lewis reviewed the AdministratorÓs Report as presented in the packet. VIII. OLD BUSINESS 2 City of Centerville EDA Meeting Minutes January 29, 2024 1. Website Enhancements Executive Director Lewis reviewed changes that have been made to the EDA pages of the website. New content, such as sell sheets and EDA program information have been added. Discussion ensued about the updates and the EDA requested adding a link to the new Quad Area Chamber website. 2 2024 Goals and Priorities Executive Director Lewis introduced this item as presented in the packet. Discussion ensued about goals one through four. Goal 1: Guide Redevelopment Î President Remillard introduced this item as presented in the packet. Executive Director Lewis reported that the two-year agreement for holiday decorations has expired. Discussion ensued about holiday decorations for this year and off-season decorations. Ideas for off-season decorations include lights that could be used in an expanded capacity (certain lights on during specified times), flag-type decoration, flowerpots, etc. Staff will bring back more information for board consideration. The EDA also discussed a toolkit of available business and policy resources. Goal 2: Spur New Development Î President Remillard introduced this item as presented in the packet. Discussion ensued about pursuing an incubator space or landlord-tenant space. Discussion also ensued about the boardÓs limited powers. The EDA would like to put a plan together outlining the boardÓs options for this goal. Executive Director Lewis reported that the city council would be holding their retreat over the weekend and that they were planning to discuss EDA powers. Staff will provide an update on the retreat next month, so the EDA can resume their discussion on this goal. Goal 3: Increase Business Engagement Î President Remillard introduced this item as presented. Discussion ensued about this yearÓs Business Appreciation event. The board would like to check availability at the Southern Rail on a Monday in November. Staff will follow up with the business owner and report back to the EDA. The budget and speaker for this event will be discussed later. Goal 4: Market & promote our city Î President Remillard introduced this item as presented. Discussion ensued about the Center Stage program, reviewing program guidelines and participation. Staff will review the cost spent on ads in 2023. Michelle Koch, President of Quad Area Chamber of Commerce, added that repetition, i.e., the same ad every week in the newspaper is key. She thinks advertising on the insert in the paper and on social media would be good. Discussion ensued about a monthly business spotlight and/or including an insert in the utility bill. The EDA will discuss the Center Stage program further at another EDA meeting. Discussion also ensued about swag bags for Fete des Lacs. Board members asked staff to bring back some ideas for board consideration. The board also noted that adding a game component to win swag at upcoming exhibits could be fun. One other idea was to include an EDA-logoed key chain in each swag bag that is handed out at Fete des Lacs. Discussion also ensued about helping partners via business-related sponsorships. 3 City of Centerville EDA Meeting Minutes January 29, 2024 IX. NEW BUSINESS 1. Election of Officers Executive Director Lewis introduced this item as presented in the packet. Discussion ensued about officer positions and the board chose not to make any changes. The positions are as follows: President: Mark Remillard Vice-President: Chris Swenson Treasurer: Tony Smith Assistant Treasurer: Bruce DeJong Secretary: Athanasia Lewis Executive Director: Athanasia Lewis Motion by Commissioner Mosher, seconded by Commissioner Taylor to adopt Resolution 24-001 electing the same officers as last year. All in favor. Motion carried. 2. February 21, 2024, EDA meeting Executive Director Lewis introduced this item as presented in the packet. Discussion ensued about moving the meeting date to Tuesday, February 20, 2024, at 5:30 p.m. Motion by Commissioner Swenson, seconded by Commissioner Mosher to move the February EDA meeting to Tuesday, February 20, 2024, at 5:30 p.m. All in favor. Motion carried. There is a consensus on the board to move future meetings to 5:30p.m. X. ADJOURNMENT Motion by President Remillard, seconded by Commissioner Swenson to adjourn the January 29, 2024, Economic Development Authority meeting at 8:13 p.m. All in favor. Motion carried. 4 02/13/24 10:06 AM CITY OF CENTERVILLE Page 1 *Check Detail Register© Batch: 021324PAYEDA Check #Check DateVendor NameAmountInvoiceComment 10350 EDA-MIDWESTONE BANK 02/20/24 1072CITY OF CENTERVILLE E 201-46500-433Dues and Subscriptions$320.00CREDIT CARD CHARGE - A. LEWIS 2024 EDAM MEMBERSHIP DUES Total $320.00 1073 02/20/24 HUGO BUSINESS ASSOCIATION E 201-46500-441Conf. & Schooling$15.00A.LEWIS 2024 STATE OF THE CITY BREAKFAST & MAYOR'S ADDR E 201-46500-441Conf. & Schooling$15.00C.SWENSON 2024 STATE OF THE CITY BREAKFAST & MAYOR'S ADDR Total $30.00 02/20/24 1074 PRISTINE LIGHTING E 201-46500-300Professional Srvs509$1,625.00TREE LIGHTS & CITY HALL LIGHTS Total $1,625.00 $1,975.00 10350 Fund Summary 10350 EDA-MIDWESTONE BANK 201 ECONOMIC DEVELOPMENT FUND$1,975.00 $1,975.00 CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: February 20, 2024 Administration/EDA V.2 TITLE OF ISSUE: Hotel - 21st Ave North BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff met with a couple of developers to talk about a hotel on the site North of NorBella. The project would be for a higher end product (all suites/extended stay concept) with 90-100 rooms. The team manages hotels for passive investors and takes projects from start to finish. Staff has provided a copy of the hotel study to the developers for their review COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Update only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: February 20, 2024 Administration/EDA VI.1 TITLE OF ISSUE: Presentation from Mike Brass, Titus Commercial Real Estate BACKGROUND AND SUPPLEMENTAL INFORMATION: Mike Brass, the city's realtor, will be present to provide an overview of the analysis he prepared for an incubator space in Centerville. COST AND SOURCE(S) OF FUNDING: None REQUESTED ACTION: Update only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Finanical Analysis, Site Plan, Emails. Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Residential and Commercial Design * Planning Serving Rochester and Southern Minnesota 1652 Greenview DR SW Rochester, MN 55902 PHONE (507) 286-7869 www.thedesignconnection.net PRELIMINARY NOT FOR CONSTRUCTION F&M BUILDING 1737 MAIN STREET CENTERVILLEMINNESOTATBD 23034 Apr 13, 2023 SITE PLAN & ROOF PLAN C1a Residential and Commercial Design * Planning Serving Rochester and Southern Minnesota 1652 Greenview DR SW Rochester, MN 55902 PHONE (507) 286-7869 www.thedesignconnection.net PRELIMINARY NOT FOR CONSTRUCTION F&M BUILDING 1737 MAIN STREET CENTERVILLEMINNESOTATBD 23034 Apr 13, 2023 SITE PLAN & ROOF PLAN C1b Residential and Commercial Design * Planning Serving Rochester and Southern Minnesota 1652 Greenview DR SW Rochester, MN 55902 PHONE (507) 286-7869 www.thedesignconnection.net PRELIMINARY NOT FOR CONSTRUCTION F&M BUILDING 1737 MAIN STREET CENTERVILLEMINNESOTATBD 23034 Apr 13, 2023 SITE PLAN & ROOF PLAN C1c CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: February 20, 2024 Administration/EDA VII.1 TITLE OF ISSUE: Partner Agency Report BACKGROUND AND SUPPLEMENTAL INFORMATION: ACRED - The executive committee met on January 30 and discussed the MOU contract extension, as well as the strategic plan that Rapp Consulting will be preparing. A schedule of activities is attached for the board's review. Quad Area Chamber - On March 12 from 10:15am- 11:15am there will be a Lunch & Learn on the Difference between Power of Attorney and Legal Guardianship. The event will take place at the Rookery in Lino Lakes. HBA - The HBA held a State of the City address and Hugo Mayor Tom Weidt provided an update on work completed in 2023 and on goals for 2024. See the attached handout for more information. COST AND SOURCE(S) OF FUNDING: None REQUESTED ACTION: Update only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Meeting Summary Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular TO: ACRED Executive Committee FROM: Gregory Frahm-Gilles, Economic Development Director DATE: January 26, 2024 RE: Strategic Plan - update BACKGROUND: In late November 2023, a contract for strategic planning services was executed with Rapp Consulting. A ͻƉźĭƉƚŅŅͼ ƒĻĻƷźƓŭ Ǟğƭ ŷĻƌķ ĬĻƷǞĻĻƓ ƒĻ Λğƭ ƌĻğķ ƭƷğŅŅ ƚƓ ƷŷĻ ƦƩƚƆĻĭƷΜ ğƓķ ƷŷĻźƩ ƷĻğƒ ƚƓ 5ĻĭĻƒĬĻƩ ЏͲ 2023. Information and documentation have been shared with their team via email, and a few virtual meetings were held to answer questions. A survey was created and distributed to municipal staff. 12 communities responded and 9 have not. Reminders have been provided to those remaining 9 communities. Rapp Consulting will soon start to set up individual in-person meetings with cities. An invite will go out ƭƚƚƓ ŅƚƩ ƷŷĻ ͻ{ƷƩğƷĻŭźĭ tƌğƓƓźƓŭͼ ƭƷĻƦͲ Ǟŷźĭŷ źƭ ƭƷźƌƌ ƷğƩŭĻƷĻķ ŅƚƩ ƌğƷĻ !ƦƩźƌ ƚƩ ĻğƩƌǤ ağǤ͵ Below is the schedule of services: STEP LENGTH OF TIME ACTIVITIES DATES ProjectInitiation 30days Project planning,document Kickoff Meeting: review,leadershipsession December 5-6, 2023 EnvironmentalScan, 30-60days Environmental Env Scan: Dec 2023/Jan 2024 SWOT (Overlapsprevious) scan,stakeholderengagement, SWOT (Board): Mar 2024 SWOT Analysis Stakeholder 60-75 days Survey preparation, survey Survey: Dec/2023 ȟ Jan 15, Engagement deployment, community 2024 interviews )³¤±µ¨¤¶²Ȁ * ͳͶ ȟ - ± ͳͶǾ 2024 Data review/ 14 days Synthesis of scan March 25 ȟ Apr 15, 2024 preparation (Overlapsprevious) andstakeholderdata Strategic planning 30days Strategic planning sessions Retreat: April 22 ȟ May 4, (Up to 3 meetings in (Data reviewsession+retreat) 2024 30 days) Strategy 30 days Staff sessions-initiatives, actions, May 7, 2024 implementation measures Data 30 days Prepare the summary report May 21, 2024 Review/Preparation Final Report Provide client with final graphics June 10, 2024 strategic planning report ACTION REQUESTED: No action required. This item is for informational purposes. Economic Development Authority Monthly Financial Report Month Ended January 31, 2024 % of year 8.33% MTDYTDBudgetVariance% Budget 1/31/202420242024+(-)Used Revenues: 201-46500-39201 Transfers In -$ -$ $ 40,000$ (40,000)0.00% 201-46500-36210 Interest Earnings$ 152 $ 152$ -$ 152.16 201-46500-36270 Miscellaneous-$ -$ $ -$ -0.00% Total Revenues152$ 152$ $ 40,000$ (39,848)0.38% Expenditures: 201-46500-100 Wages and Salaries-$ -$ $ 2,400$ 2,4000.00% 201-46500-122 FICA-$ -$ $ 184$ 1840.00% 201-46500-210 Operating Supplies-$ -$ $ 1,500$ 1,5000.00% 201-46500-300 Professional Srvs **-$ -$ $$ -0.00% 201-46500-303 Engineering Fees-$ -$ $$ -0.00% 201-46500-304 Legal Fees-$ -$ $$ -0.00% 201-46500-331 Travel Expense-$ -$ $ 700$ 7000.00% 201-46500-340 Advertising & Printing1,080$ 1,080$ $ 16,100$ 15,0206.71% 201-46500-343 Marketing-$ -$ $$ -0.00% 201-46500-377 Appreciation/Events-$ -$ $ 1,300$ 1,3000.00% 201-46500-378 Opportunity fund (Reserved Funds)$ 15,341$ 15,3410.00% 201-46500-430 Miscellaneous-$ -$ $ 100$ 1000.00% 201-46500-433 Dues and Subscriptions320$ 320$ $ 875$ 55536.57% 201-46500-441 Conf. & Schooling-$ -$ $ 1,500$ 1,5000.00% 201-46500-810 Refunds & Reimb.-$ -$ $ -$ -0.00% Total Expenditures1,400$ 1,400$ $ 40,000$ 38,6003.50% NET REVENUE/EXPENDITURES(1,248)$ (1,248)$ $0 Fund Balance, January 155,154$ Fund Balance, Current53,906$ CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: February 20, 2024 Administration/EDA VII. TITLE OF ISSUE: Ongoing Programs BACKGROUND AND SUPPLEMENTAL INFORMATION: Blue Logo - no new activity Center Stage - The owners of Max Storage with Michelle Koch on an Ad North Metro has also been out to the site to conduct an interview with the owners. Business Revolving Loan and Grant - No new activity, however, President Remillard is waiting to hear back from someone about the fence at the Saint Geneieve Cemetery. COST AND SOURCE(S) OF FUNDING: None REQUESTED ACTION: Update only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular AdministratorÓs Report February 14, 2024 HISTORY Anoka County Historical Society Î Cemetery Tours A large iron cross watches over the interrated family and friends in CentervilleÓs St. GenevieveÓs Cemetary. Eugen Peltier constructed the cross in his blacksmith shop on Main St in Centerville and donated it to the cemetrary in June 1960. A plaque at the base of the cross notes his contribution, but his last name and relatives can be found on several graves surrounding it, including Oliver Peltier. Born in 1825, Oliver served as the chair of CentervilleÓs Town supervisors and farmed in the area for several years. The Anoka County Historical Society is researching and constructing a tour, which means diving into all the Centerville resources in the collection. The historical society has found Oliver in the townÓs oversized Death Ledger (shown to the right) on September 14, 1905, having died at the age of 81 from paralysis. Bue records also found him in the Town Meeting minutes in 1866, where he oversaw the bids to build a bridge Ðacross the Rice Creek on the Superior State Road near the farm of Peter PaulÑ and Michel Dupree. Tours will be held in June (date to be announced soon!). If you have any stories of family who now reside in this cemetrary, we would love to hear them and perhaps add them to the tour. To submit stories, click here. CENTERVILLE CARES National Cancer Prevention Month February is recognized as National Cancer Prevention month. In 2023, the federal government estimates that approximately 2 million Americans were diagnosed with cancer (excluding non-melanoma skin cancer), and more than 600,000 died from their disease. Research shows that more than 40% of these cases and about half of the deaths are attributable to preventable causes. Information provided by the American Association for Cancer Research (AACR) recommends the following to significantly reduce your risk of cancer (in many cases): Stop smoking or do not start. Maintain a healthy weight. Exercise regularly. Protect your skin from the sun. Get vaccinated against the pathogens that cause certain cancers. To learn more about cancer awareness and prevention, click here. ADMINISTRATION Centennial School DistrictÓs Legislative Breakfast City staff attended the school districtÓs annual Legislative Breakfast, where school district stakeholders were able to discuss various issues with our representatives in the state house and senate. City Council Retreat The city council held their annual retreat, Photo Credit - Press Publications on February 3, to develop their two-year strategic plan. Broad discussions were held on topics such as zoning densities, community facilities, placemaking, and how to maintain our hometown character. A draft of the 2024-25 strategic plan will be presented at an upcoming meeting for comment, prior to adoption. City Hall Building Updates The front entryway at City Hall recently got a fresh coat of paint and some new appurtenances. The electric heater and bulletin board, which were both original to the building in 1991 were replaced. Also, the card table we had set up for various publications, has now been replaced with a wall mounted rack. Early Voting Now Open You may now come to city hall to vote in the Presidential Nomination Primary. The primary will be held on February 27, 2024. Meeting and City Hall Schedule February 28, 2024, 5:00 p.m./6:30 p.m. Î City Council WS & Regular CC Mtg March 4, 2024, 6:30 p.m. Î Planning & Zoning Commission March 6, 2024, 6:30 p.m. Î Parks & Recreation Committee February 19, 2024, City offices will be Closed February 20, 2024, 5:30 p.m. Î Economic Development Authority PARKS & RECREATION Name a Snowplow Contest And the winner is: Clearopathra Submitted by: Erin Rehnke A public unveiling of the nameplate on the truck will take place soon and, if we get any snow, Clearopathra will finally get a chance to do her thing. Skate Night Î February 9 Cancelled Captain Obvious called and wanted to let everyone know that Skate/Sled Night has been cancelled for February 9 due to, well, lack of winter. ECONOMIC DEVELOPMENT The Economic Development Authority (EDA) At the January 29 EDA meeting, councilmember Raye Taylor was sworn into office. EDA member Chris Swenson was also sworn into office for a new term. Councilmember Raye Taylor shown in image to the left. EDA member Chris Swenson shown in the image to the right. Quad Area Chamber Calendar February 08, 2024 Î Monthly Board Meeting Î 12:00PM-1:00PM February 13, 2024 Î Sip & Learn Î 10:15AM-11:15AM Î The Rookery Î Social Security and Retirement February 15, 2024 Î Lunch & Learn Î 12:30PM-2:30PM Î Sign your Lease & Know your Rights -- Centennial Library PUBLIC WORKS ToolCat Power About a year or so ago, the city purchased a ToolCat; a bit more mobile version of a skidsteer. The versitility of this piece of equipment has yielded a higher level of service and better experience for our citizens using our parks and trails. A thoughtful note from one of our citizens about how they appreciate the sweeping and plowing we do on our trails, is a great testament to the value of this purchase and the hard work of our staff. Also, pictured here is our ToolCat rigged up with some ÐZamboniÑ equipment improvised by our staff to get indoor quality ice, outdoors; albeit for the one and only cold week weÓve had this year. Water Tower Consulting engineers, KLM, have finished their work in performing some tests on the towerÓs paint to help understand the scope and timing of a repaint. Staff will be discussing the results of that report with the City Council at an upcoming workshop. Public Works Truck Replacements Staff received confirmaiton that our 1-Ton pick-up is on order. ThereÓs no word yet on a delivery date. Entrance Signs Working with County Highway staff, the cityÓs entrance signs have been given an aesthetic lift, straightening and raising some of the signs to avoid snow plow impacts. Centerville Lake Water Quality Project The Rice Creek Watershed District was awarded a $954,500 Clean Water Fund grant for an alum treatment on Centerville Lake. Matt Kocian, Lake and Stream Program Manager, said: ÐWeÓre very excited for this project, and confident that it will improve water quality conditions.Ñ If possible, the goal would be to complete the first ÐdoseÑ of treatment as early as April of 2024, with a second dose programmed for the spring of 2026. The watershed plans to hold some public informational meetings in the coming months as part of a larger public engagement strategy, including social media posts and appearing at city meetings, among other things. Mr. Kocian presented information at the January 24 City Council meeting and answered questions on project logistics. The watershed is seeking partner participation on the cost of the project from the two cities and the county parks department. CentervilleÓs share is estimated at $35,000. The City Council will consider their support of this cost at an upcoming meeting. ENGINEERING th 20 Avenue (CSAH 54) Corridor Study The technical advisory panel for the corridor study met on January 23 to review initial design options for several intersections within the corridor. Other design elements, such as turn lanes, medians, trails and other pedestrian accommodations were also discussed. Public input meetings will be held soon to gain input on the ultimate design. Stay tuned for updates on how to weigh in. Northeast Metro Water Supply Planning Workshop City Engineer Statz attended the most recent Northeast Metro Water Supply Planning Workshop, organized by the Metropolitan Council (Met Council). These workshops are to help formulate the next Metro Area Water Supply Plan. Stakeholders from the region, including City Engineers, Public Works Directors, watershed district staff and managers, representatives from the DNR and MN Dept. of Health all gathered to give input. The following was offered as a description of the endeavor: Summaryofthecontextforthisworkshopseries: Communitiesrelyonsufficient,reliable,andsafewatersupplyforhealth,prosperity,and thefunctionoflocalecosystems.Thisisnotagiven,butisparamount.Theregionasa wholeisexpectedtogrowbymorethan600,000peopleby2050,theclimateischanging, andnewissuesresultingfromhumanimpactscontinuetoemergethathavethepotential tofurtherinfluencethequalityandquantityofwateravailablefordrinkingwatersupply. Withexistingsupplyconstraintsandchallengesaswellasaforecastofcontinuedgrowth, nowisthetimetothoughtfullyandcollaborativelyplantoensureasafeandsustainable waterƭǒƦƦƌǤΓŅƚƩindividualcommunities,ecosystems,theregion,andfuture generations. Fromlate2023intoearly2024,theMetropolitanCouncilwillbeengagingstakeholders whoimpactandareimpactedbywatersupplydecisionsonasubmetroregionscale.In collaborationwithaCoreTeamoflocalwaterresourceleadersfromtheNortheastMetro, atwoworkshopseriesisbeingplannedtocreatespaceforlocallydrivencreationofMetro AreaWaterSupplyPlancontent.Thehopeistobuildasharedvisionforwatersupplyin theNortheastMetro,prioritizeissuesandopportunities,anddevelopanactionplanto addressthem.Then,withaplaninhandandrelationshipsenhancedthroughtheplanning process,wewillworkcollaborativelywithinandbeyondtheNortheastMetrosubregion tosecureasustainablewaterfutureforhumansandecosystemsalike. These workshops and the resulting water supply plan will have wide-ranging and important influence on water supply policies, regulations, and outcomes. While protecting our clean water resources is of utmost importance, it is important that we engage in these conversations to ensure future actions result in equitable rules for all of our constituents and donÓt unduly hinder development or influence city planning. CENTENNIAL LAKES POLICE DEPARTMENT Year-end Financials As the final bills from 2023 are being paid, our early estimates indicate that CLPD will end the year around 5% under budget. Like many police departments, we spent much of the year understaffed, finding it difficult to fill open spots. However, it is important to our leadership that we take the time to find the right person, not just the next available person. CENTENNIAL FIRE DISTRICT WeÓre Hiring WeÓre hiring! Click here for more info, or to apply: https://www.centennialfire.org/services-2. New UTV Rescue Vehicle Centennial Fire District recently purchased a new UTV to add to our ability to reach more remote areas in our communities, such as trails and larger parks. Our crews respond to lots of calls for medical assistance by users of these facilities and it can be tough to get to those folks with traditional fire apparatus. Station Maintenance CentervilleÓs Fire Station recently got a new door. The old door had begun sticking and the lock mechanism was beginning to fail. As it turns out, being able to get into the fire station is an important part of responding to fires. Safe Escape Trailer TheSafeEscapeTrailerhasbeencompletelyrenovatedfromthetop down.Ourtrailerwasinseriousneedofreplacementlastyear.After pricingoutcomparableunitsitwasobviousthatthe$150,000pricetag fornewwasnotinthecards.AssistantChiefScavoandhisteamledby JeffLundquistweregivena$15,000budgettorebuildtheexistingtrailer. Withthehelpofseveralmemberstheentireinsidewasguttedand rebuilttomatchthecurrentneeds,theexteriorhadanewdesign createdandthetrailerwascompletelywrappedcoveringupallthehaildamage.Newwheels,tires,anda fullmechanicalcheckupwasalsodone.Thetrailerwasofficiallycompletedlastweek.Icouldnotbemore pleasedwiththeresourcefulnessofthecrewthattookthisprojecton.Thisisanexampleofwhatmakes ourpeoplesoawesome! Thistrailerisagreatexampleofthekindsofresourcesmademoreavailabletousthroughour partnershipwithSBM.LookforittomakeanappearanceatPublicSafetyNightduringFetedesLacs! COMMUNITY DEVELOPMENT 1687 Westview Street (LaLonde Property) A Memorandum of Understanding was approved at the December 13 City Council meeting, outlining the various facets of a potential development deal involving Tax Increment Financing in support of a 110-unit market rate apartment building. The development was also presented to the planning commission for a sketch plan review on January 2, 2024. Ebert Companies is now working to prepare an application for a Preliminary Plat and PUD as the next step in the entitlement process. The city is seeking feedback on the proposed development. You can find more information and an opportunity to comment on the cityÓs website. An open house informational session is being scheduled for sometime in early March. Stay tuned for more information. Block 7 Property (Downtown) Kennedy Property Development Staff has not received any meaningful response from Kennedy Development. Other Interested Parties Our realtor has been speaking with a developer who is interested in exploring up to 50 townhome units on the site. Their product involves 3-story buildings, in a high density arrangement, like row-homes. 1737 Main Street (Block 3) No recent inquiries. 7087 Centerville Road Î Connor James Salon (Block 8) The required fencing has been installed along the west edge of the parking lot. An inspection of the seeding will take place in the spring to wrap up the initial items on the Interim Use Permit. stnd Old Mill Estates 1 and 2 Additions The developer has had surveyors working on site to complete necessary documentation for close-out of the developmentÓs Rice Creek Watershed District Permit, which is the main remaining item to be addressed before we can look at closing out the development escrow. The city continues to work with the developer and builders on site clean-up items. Centerville Storage The facility is now open for business. The developer has completed drainage corrections along the north side of the facility and will continue to work on watershed permit close-out. Rehbein Commercial Developer securities have been received by the city for 35% of the initial project costs and will be held through the 2-year warranty period, which will end in 2024. Kwik Trip Work is complete. We are working with the developer to close out the project. Rehbein Industrial Developer securities have been received by the city for 35% of the initial project costs and will be held through the 2-year warranty period, which will end in 2024. Bay View Villas (Waterworks Site) Application for a wetland permit close-out has now been received by the watershed. Max Storage (Fairview Street) The building has been given a Certificate of Occupancy and is now fully operational. The owners have four potential tenants for the 8-bay building and are working with the Building Official on any modifications that may be necessary to accommodate them. The Planning Commission gave the okay for 3 of the four th interested parties, while the 4 will require a Conditional Use Permit. Amazon Fulfillment Center Checks for the release of various securities for the project are included in this meetingÓs list of claims. Development Inquiries Hotel developer (high-end brand) interested in area north of Norbella Townhome developer interested in Block 7 (up to 50 units Î 3 stories) COMMUNITY ENGAGEMENT (January 2024) Website (January) 1.5k users 1.4k new 4.3k page views Web Site (Featured News) Exercise your Right to Vote Share your Feedback Î LaLonde Development Follow us on Social Media City offices Closed February Centerville Cares Skate Night Hiring Rink Attendant Name a Snowplow Contest Stories for Cemetery Tour Reader Board (11,000+ cars/day) Committee/Commission Vacancy Announcement Meeting Schedules Voting information Social Media (559 Twitter; 794 FB Followers) (349/1,089 Total Impressions) City Accounts o 1/11 Skate Night Reminder (X, N/A) o 1/11 New Police Officer (X, N/A) o 1/18 Skating Rinks Open (96, 386) o 1/22 Presidential Nominating Primary (73, 140) o 1/24 Centerville Lake Alum Treatment Presentation (70, 321) o 1/25 Centerville Cares Î Blood Donor Month (110, 242) Community Email List (252 email addresses) Upcoming CC Agenda, Admin. Report & Newsletter Business Email List (60 email addresses) 2/5 DEED Webinar: reimbursement to business providing accessibility accommodations. 2/8 Quad Chamber Lunch-n-Learn on knowing your rights when you sign a lease agreement. Google Business Profile 225 Visits 9 calls directly from site 190 asked for directions. 26 website visits from profile 111 profile views CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: February 20, 2024 Administration/EDA VIII.1 TITLE OF ISSUE: Main Street Enhancements BACKGROUND AND SUPPLEMENTAL INFORMATION: At the last EDA meeting, the board discussed Main Street enhancements as part of their placemaking efforts, and asked staff to bring back a few ideas for further consideration. Staff looked into floral arrangements that could be hung from the light poles along Main Street and learned that the poles are not strong enough to support the weight. Staff researched banners for seasonal and off-season use and requested quote for various themed- banners. Banners are great for placemaking and a few ideas are: 1. event banners to promote Fete des Lacs, the water ski show, Main Street Market, etc. 2. patriotic banners to show support for our veterans, 3. personalized banners to wish our residents happy holidays, 4. branding themes like: "stronger together," etc. Quotes for fabric and vinyl banners are attached. The city currently has 22 fabric banners on the light poles. Staff is requesting direction and/or authorization purchase banners for off-season events. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED ACTION: Discussion For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Quotes and supporting documentation Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Kyle Downs 763-999-5677 All Banners Carry Three-Year Warranty Sales Quote Sold ToShip To City of CentervilleCity of Centerville Athanasia LewisAthanasia Lewis 1880 Main Street1880 Main Street Centerville, MN 55038Centerville, MN 55038 alewis@centervillemn.com Customer Purchase Order February 15, 2024 Quote Date: PO#N/A Terms Ship By:Athanasia -651-792-7936 Freight Charges ASAP Must have By:Prepay and add to invoice Part NumberQuantityUnit PriceTotal Custom-D-MSF1818"x36" Premium Digital MainStreet Fabric "Centerville"$93.00$1,674.00 Custom-D-MSF412"x36" Premium Digital MainStreet Fabric "Centerville"$76.00$304.00 PRICE OF BANNERS DOES NOT VARY WITH DESIGN COUNT Subtotal$1,978.00 Will be delivered by Kyle (No Shipping Charge) Total$1,978.00 All Banners Printed Front/Back kyle@mainstdesigns.com Quote Arkansas Flag and Banner, Inc. 800 W 9th Street, Little Rock AR 72201 customersupport@flagandbanner.com (800) 445-0653 02195922/14/2024 Order Number:Order Date: &+-,404-& AH01 B058903 Account Number:Salesperson: &7+034+.& Bill To:Ship To:City of CentervilleCity of Centerville 1880 Main St1880 Main St Hugo, MN 55038Hugo, MN 55038 USA (651) 792-7936 Athanasia Lewis Confirm To: GROUND Ship Via: P.O. Number:FOB Point: 4/14/2024 Ship By Date: 100% Down Terms: Item NumberOrderedShippedB'ckordrdUnit PriceExt Price Discount DescriptionMaterialSize % - Amt 18.00 70.40 0.000.00 YB0589030214241,267.20 18x36'' Street Pole Bannners 18x36'' double sided digitally printed on heavy duty 13 oz vinyl with a top and bottom pole hem and 1.00 28.00 0.000.00 C1VECTOR28.00 Art File Image Processing - For Vector Line Based Files Shipping $62.00 4.00 45.00 0.000.00 YB058903021524180.00 12x36'' Banners 12x36'' 1,475.20 Net Order: 0.00 Less Discount: 62.00 Freight: 0.00 Sales Tax: 1,537.20 Order Total: Thank you for shopping with Kerry McCoy Enterprises CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: February 20, 2024 Administration/EDA VIII.2 TITLE OF ISSUE: Swag Quote BACKGROUND AND SUPPLEMENTAL INFORMATION: At their last meeting, the EDA requested that staff obtain quotes on a variety of swag merchandise. Please see the attached quote from 4 Imprint. There is also a document with clickable links embedded for the board's review. COST AND SOURCE(S) OF FUNDING: REQUESTED ACTION: Motion to authorize staff to purchase X swag for upcoming events. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Quote and doc with additional information Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Links to swag from 4Imprint Floating Key Ring (light blue) Item 385 Quantity 150 https://www.4imprint.com/product/385/Floating-Keychain Key Ring Item 130722 250 https://www.4imprint.com/product/130722/Brush-Off-Metal-Keychain Key Ring Zipper pouch (half blue and half green) Item Quantity 250 https://www.4imprint.com/product/102936/Key-Ring-Zippered-Pouch Key Light Ring (blue) Item 6529-T Quantity 300 https://www.4imprint.com/product/6529-T/Rectangular-Key-Light-Translucent 1 Gig Flash Drive Item 110713-1G Quantity 100 Quantity 150 https://www.4imprint.com/product/110713-1G/Colorful-Key-USB-Drive-1GB 1 Gig Flash Drive (red, blue, green) Item 131259 Item 100 Item 150 https://www.4imprint.com/product/131259-1G/Stealth-USB-Drive-1GB Wireless Charger Hub Item 156905 Quantity 50 https://www.4imprint.com/product/156905-RD-24HR/Wireless-Charger-Hub-Round-24-hr Webcam Privacy Cover Item 152372 Quantity 150 https://www.4imprint.com/product/152372/Slim-Webcam-Privacy-Cover Sunscreen on key ring (Black, Blue, White) Item 6515-30 Quantity 150 https://www.4imprint.com/product/6515-30/Carabiner-Sunscreen-19-oz-SPF-30 Koozie (Blue, Red, Green) Item 121199-L Quantity 150 https://www.4imprint.com/product/121199-L/Party-Cup-Koozie-Cooler-Large pen (navy, royal blue, neon blue, neon green, red, gray, black) Item 150512 Quantity 300 https://www.4imprint.com/product/150512/Roslin-Incline-Stylus-Pen Notebook (Orange, navy, red, green, white, black) Item 143914 Quantity 150 https://www.4imprint.com/product/143914/TaskRight-Afton-Notebook-with-Pen Pen and lanyard (red, blue, black, lime green) Item 113998 Quantity 150 https://www.4imprint.com/product/113998/Flashlight-with-Pen-and-Lanyard Campfire mug (gray, black, orange, cobalt blue, and royal blue) Item139456 Quantity 150 https://www.4imprint.com/product/139456/Tall-Campfire-Mug-12-oz Multi Tool Measuring Tape with light (blue, grey, red) Item 164351 Quantity 150 https://www.4imprint.com/product/164351/Multi-Tool-Tape-Measure-with-Light CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: February 20, 2024 Administration/EDA VIII.4 TITLE OF ISSUE: Goals & Priorities BACKGROUND AND SUPPLEMENTAL INFORMATION: The EDA's work plan for February: Goal 1. Guide Redevelopment - Explore Business & Policy Toolkit: HRA Process & the use of opportunity fund, along with EDA powers, such as acquisition of property,etc. Goal 2. Spur New Development - Refine Vision for Incubator Space: Presentation from Mike Brass and discussion on other options; assist new businesses with rent in existing space, commission feasibility study for new build), etc. Goal 5. Placemaking - Enhance the Environment and Engage Businesses: Discussion held on decorations and next steps. COST AND SOURCE(S) OF FUNDING: None REQUESTED ACTION: Discussion Only For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Excerpt from MN Econ. Dev. Handbook 2024 Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: February 20, 2024 Administration/EDA IX.1 TITLE OF ISSUE: Business Cards BACKGROUND AND SUPPLEMENTAL INFORMATION: In an effort to further promote the city and recognize the EDA's efforts, staff thought it would be a good idea to have business cards printed, so that board members can leave them with people they engage with. COST AND SOURCE(S) OF FUNDING: Already budgeted REQUESTED ACTION: Motion to have business cards printed for the EDA. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular -ÌĀē åÅ -¸ßĀ¸õĐÌÙÙ¸ Eʕʕˀʕʖ STRATEGIC PLAN STRATEGICGOALIECONOMICDEVELOPMENT Developstrategies,programs,initiatives,andactivitiestoimprovetheeconomicwellbeingoftheCityof Centerville,businessrelationshipsandthequalityoflifeforCentervilleresidents. Priority1ΑReviewFundamentalElementsoftheComprehensiveLandUsePlanwhichguidethelongterm visionfordevelopmentandredevelopment. 1. Workwithconsultantstoputtogetheraprojection(visualandwritten)offuturediversehousingdevelopment optionsatvariouscitypopulationlevelsbasedondensity;includeinanalysis: Prosandconsofpopulationreaching5,000forbusinesses,cityfinances,andinfrastructure(Public Works,PublicSafety,LegalServices,Engineering,watertower,wellandseweretc.)andincludecity staffingneededforexpandedservices. Developatrafficassessmentfornewhousingandbusinessdevelopment. ShareresearchwithCityCouncil Shareresearchwithcitizensandaskforfeedback. 2. DevelopamatrixofCentervillepropertythatisavailablefordevelopmentandredevelopmentforthepurpose ofgainingCityCouncildirectiononnegotiationparametersforeachproperty. CompletethesaleanddevelopmentofthelandownedbytheCityofCentervilleat1737MainStreet. CompleteredevelopmentofvacantlandownedbytheCityofCenterville(Block7)byclosingonthesale andcompletingtownhomedevelopmentproject. 3. Identifyanddevelopkeyeconomicdatapointsforthecity,analyzetrends,andprovideCityCouncilwithabi monthlyupdate(expenses,fundbalances,cityperformancemeasures,etc.). 4. ExploredevelopmentofanEDAͻhƦƦƚƩƷǒƓźƷǤCǒƓķͼanddefineparametersforfundusage. 5. RecalibrateInfrastructureManagementPlans,updatemaintenanceprojects,andprovideannualupdateto CityCouncil. Priority2ΑDevelopatoolkitofbusinessinitiativestorecruit,retainandstrengthencommunitybusinesses. 1. Developbusinessrecruitmentplans. Proactivelyidentifybusinessesneededintown(pharmacy,grocery,library,clinic,hotel,etc.)andmarket availablelandtothesebusinesses. Promotenearbybusinesses(likeRunningAces),todrawnewbusinessestoCenterville. 2. Developbusinessretentionplans. Conductpersontopersonbusinessretentionvisitsusingastructuredprocessthatincludesaregular, rotatingscheduletoensureallbusinessesareincluded.(Goal=20visitsperyear) Developastandardbusinessfeedbackformforpersontopersonbusinessretentionvisitsandto distributetobusinessownerswhoappearatCityCouncilmeetings. Conductexitinterviewswhenbusinessesleavetowntodocumentwhytheyareleaving. Page 1 of 4 InvestlocallyinCentervillebusinessesbypurchasinggoodsandservicesfromthem(meals,catering,gas, landscaping,flowers,etc.)andencourageCentervillecitizenstodothesame. Conductmarketresearchtodeterminestandardsthatsupportbusinessretentionandshareinformation withCityCouncil. Surveybusinessesaftertheyhavecompleteddevelopmentprojectstoassesswhattheirexperiencewas throughthedevelopmentprocessandsharefeedbackwithCityCouncil. 3. Developbusinessengagementinitiativesandplans. HostanAnnualBusinessAppreciationEvent. Publiclyrecognizebusinesseswhentheygivedonationstosupportcityeventsandcauses. Priority3ΑIncreasetransparencyandeducationincitycommunicationsthroughwebsiteredesign, leveragingsocialmedia,addingemailaddressestocityemaillist,andpublicationofnewsletterstoprovide informationandresourcestocommunitymembers. 1. ProvideinformationtoCityofCentervillecitizensontopicssuchas: DigitalMainStreettohighlightbusinessesinCenterville CityCouncilseatsupforelection Communitysuggestionform(onwebsite)toencouragecommunitymemberfeedback Educationonrecycling,pondingmaintenance,ordinances,zoning,etc. Lightsoutnotifications(serviceoutages) Tipsfromthefiredepartmenttokeephomeandbusinessessafe Publichearingnotices Picturesandarialvideosaboutvacantlandfordevelopment,etc. Priority4ΑDevelopgrantstrategiestoutilizeforfuturecityexpensesandprojects. STRATEGICGOALIIORGANIZATIONALRESILIENCE Promoteenvironmentallysustainabledevelopment,wellbeingandinclusivegrowthintheCityof Centervillewhilepreparingforfutureeconomic,environmental,andsocialchange. Priority1ΑAdvanceworkforceplanninganddevelopmentinanefforttoretainandrecruitstaffandpromote thecity. 1. ProvidecitystaffmemberswitheducationanddevelopmenttoincludecoursessuchascustomerserviceΛͻCğĭĻ ofCentervilletothe/ƚƒƒǒƓźƷǤͼΜͳconflictresolution/deescalation;StrengthFinders;diversity,equityand inclusion;changemanagement,etc. 2. Providecitystaffmemberswithcrosstrainingtoprepareforfutureretirementsanddevelopstandardoperating proceduresandQuickReferenceGuides(QRGs)forcityprocessesandprocedurestobeusedwhenonboarding newstaffmembers. 3. Evaluatecityorganizationalstructure,compensation/benefitpackage,employeehealthandwellbeingservices (PTSD,mentalhealth,etc.)andsuccessionplans,andprovideCityCouncilwithbiennialupdateonworkforce planninganddevelopmentresults. 4. EvaluatenewJr.CouncilMemberpositiontodetermineifpositionshouldbecontinuedinFY2223. Page 2 of 4 Priority2ΑDevelopcitycommitteememberrecruitmentandretentionstrategiesandworkwithcommittee memberstoproposeFY2223workplansforCityCouncilreview,feedback,andapproval. 1. DevelopaCentervilleCitycommitteerecruitmentandretentionstrategytoretainexistingcommitteemembers andrecruitnewcommitteemembers,toincludeinformationaboutcommitteevacanciesoncitywebsite, informationaboutresponsibilitiesofcommitteemembers,makingpersonalconnectionswithcommunity memberstoencouragevolunteerengagement,andhostingvolunteerrecruitmentandappreciationevents. 2. FeaturearticlesinthelocalnewspapersaboutCityofCentervillecommitteevolunteers. 3. WorkwithcommitteestodevelopproposedFY2223workplansthatareinalignmentwiththeFY2223Cityof CentervilleStrategicPlanandpresenttoCityCouncilforreview,feedbackandapproval. ParkandRecreationΑPuttogetherproposedrecommendationsforparkplanupdate(maintenance versusnewideas),developmentoftypesofparks(communitygardens,playgrounds,etc.),purchaseof playgroundequipment,etc. PlanningandZoningΑPuttogetherproposedrecommendationsforimprovedenforcementofcodes, commercialpropertyupkeep,sprucinguppublicspaces,etc. EconomicDevelopmentAuthorityΑPuttogetherproposedrecommendationsforinitiativessuchas ͻĬǒƭźƓĻƭƭwelcomeƦğĭƉĻƷƭͼtohandouttonewbusinessesintown,swagbagsthatadvertisegoodsand servicesforlocalbusinesses,plannedretentionvisitsbyamemberofCityCouncilandEDAandfeature articlesforthelocalnewspaper. Priority3ΑReviewandupdatetheContinuityofOperationsPlan. 1. ReviewandupdatetheContinuityofOperationsPlanandpresentanoverviewtoCityCouncilonabiennialbasis toincludetests,training/exercises,evaluations,correctiveactionplansandguidelinesthatdetailthreepeople readytoassumekeyresponsibilitiesintheeventofanemergencyordisaster. 2. Developͻ9ƌĻĭƷĻķhŅŅźĭźğƌƭIğƓķĬƚƚƉͼtodefinewhatCity/ƚǒƓĭźƌƭroleisintheContinuityofOperationsPlan. 3. Developallyshipwithcommunitychurches,businesses,andorganizationstohelpprovideservicesand assistanceduringnaturaldisastersandemergencies. STRATEGICGOALIIIΑCOMMUNITYBUILDING Buildandsupportmeaningfulcommunityconnections,services,andsupportforcommunitymembersinthe CityofCenterville. Priority1ΑFurtherbuildandevolvethe/źƷǤƭbrandinalignmentwiththecurrentandfuturedirectionofthe ĭźƷǤƭcitizensandvisitorsthroughavarietyofcommunicationtoolsinanefforttoreachallperspectives. 1. ObtainfeedbackfromCityCouncilandcommunitymembersonlogoredesignoptionstakinginto consideration/ĻƓƷĻƩǝźƌƌĻƭrichhistory. 2. Buildbrandguidelines(fontstyle,colorspalette,sizedimensions,graphics,etc.). 3. Createtemplatesusingbranddesign(letterhead,policies,newsletters,forms,agendas,minutes, Page 3 of 4 reports,PowerPointpresentations,etc.). 4. FocusrebrandingeffortsoneventssuchasFetedesLacs,MusicinthePark,MainStreetMarket,carshow,and skishow. 5. Exploreidentifyingandinstallingcommunityartworktorepresentcityhistoryandvalues. 6. AcknowledgeVeteransthroughrecognitioninitiativessuchasthedevelopmentofaĻƷĻƩğƓƭfloatforFetedes Lacs,ProclamationofAcknowledgementatFetedesLacs,andmemorialstatuteinfrontofCityHall. 7. BuildlibraryboxesatCityHall. 8. ExploreinstitutinganAnnualTownHallmeetingandͻ{ƷğƷĻoftheCityof/ĻƓƷĻƩǝźƌƌĻͼaddressbycityleaders. Priority2StrengthenandbuildrelationshipsamongstCitystaffandwithpartneragencies. 1. InvitecitystaffmembersandpartneragenciestogiveinformationalupdatestoCityCouncilonaquarterlybasis. Police Fire PublicWorks CityClerk RiceCreekWatershed,etc. Priority3ΑDevelopͻ/ĻƓƷĻƩǝźƌƌĻ/ğƩĻƭͼinitiativeandpublicizeonwebsiteandlocalnewspaper. 1.Outlineprogramandbenefitsavailabletocommunitymemberswhomayneedthemandcommunicatethrough socialmediaandthenewcitywebsite(rentalassistance,Memorycare,foodshelves,violenceprevention,etc.). Page 4 of 4 Centerville City CouncilStrategic Plan Review February 3, 2024 10:15am-11:30am population 5,000 and Redevelopment2025 Strategic Plan 11:30am-1:00pm 1.Comprehensive Planning, including 2.Public Safety3.Unfunded Projects4.Working Lunch & Development of 2024- 2024 Council Retreat Agenda 1.Light Breakfast & Ice Breaker 8:00-9:00am2.Department Presentations 9:00-10:00am3.Break10:00-10:15am4.Discussion: 5.Next Steps What did you promise your constituents when you took office?What would you like to leave as a legacy? Icebreaker Administration & Public Works Department Presentations Perform a records purge outdated files. retention review and storage structure Reorganize our file server Financial Plan Perform thorough update and review of Long-Range Acquire new financial utility billing software accounting, payroll, and Finance FY 24-25 ssfully obtained a grant from logies, Annual Cleanup Event. 3 staff members are updating all forms of communications & pre-scheduling events and ongoing engagements Staff is more proactive with articles, events, public notices and acquisition of resident emails~êƂƂŵđŹŹ϶ąŗňňđąƂijŗŏ϶ňŗąêňňƢ϶А¨Ƈąąđ ŏŗńê϶9ŗƇŏƂƢ϶Ƃŗ϶ŹđąƇŵđ϶ê϶ͳЪ϶ơ϶ͭͲЪ϶ąêŵĩŗ϶ƂŵêijňđŵƂŗŹƂŗŵđ϶êŏċ϶Ųŵŗƚijċđ϶϶residents a way to environmentally remove items from the landfill and recycle all parts of Mattresses/Box SpringsEňđąƂŵŗŏijąŹ϶А9ŗŏƂijŏƇđ϶Ƃŗ϶ŹƇąąđŹŹĨƇňňƢ϶ŗĨĨđŵ϶ąŗƇŲŗŏŹ϶Ĩŗŵ϶ŴƇêŵƂđŵňƢ϶cleanups through Recycle Techno Strengthen City CommunicationExplore Additional Recycling Opportunities City Clerk & Parks and Recreation FY 22-23 Provide Administrator Report to staff & obtain articles for newsletterProvide additional news/education about acceptable items for recycling and what should not be recycled in curbside containers.EňđąƂŵŗŏijąŹ϶АąŗŏŹijċđŵ϶ŗĨĨđŵijŏĩ϶ąƇŵă϶Źijċđ϶ŲijąńƇŲŵĩêŏijąŹ϶АđơŲňŗŵđ϶ƜêƢŹ϶Ƃŗ϶ijŏąŗŵŲŗŵêƂđ϶ŗŵĩêŏijąŹ϶ŵđąƢąňijŏĩϽ϶ƂİđŵđăƢ϶diverting delivery to the WargoNature Center composite site\[ƇŵŏijƂƇŵđЌ ŲŲň ijêŏąđŹЌEňđąƂŵŗŏijąŹ϶АąŗŏŹijċđŵ϶ŗĨĨđŵijŏĩ϶ąƇŵăŹijċđ϶ŲijąńƇŲ϶Аŏŗ϶ĨđđЌŵđċƇąđċ϶Ĩđđ϶АŹąİđċƇňijŏĩ϶ƜđđńňƢ϶ŗŵ϶ŎŗŏƂİňƢ϶Administrator has provided a professional agenda for Council with action sheets for all items assisting in ease for motions and ċđƂêijňđċ϶ŗƚđŵƚijđƜŹ϶АƂİijŹ϶ĨŗŵŎêƂ϶Ɯijňň϶ăđ϶ŲêŹŹđċ϶Ƃŗ϶9ŗŎŎijƂƂđđ϶ъ϶CommissionsAttendanceMeeting formatting Strengthen City CommunicationExplore Additional Recycling OpportunitiesStrengthen and Improve Committee and Commission Lead Role City Clerk & Parks and Recreation FY 24-25 Website and mobile app redesign has been completed¨ƂêŏċêŵċijƬđ϶ĨŗŏƂŹϽ϶ŹƂƢňđŹϽ϶ňŗĩŗŹ϶Ƃŗ϶ŵđĨňđąƂ϶9đŏƂđŵƚijňňđЪŹ϶unique brandLogos for Parks and Recreation, EDA, and CV CaresAcquisition and distribution of logoed swag at community and regional eventsWebsite, newsletters, social media and all other platformsExpand Veterans Day ProgramHistory Niche State of the CityJunior Councilmember program CV CaresEvaluate service delivery & measure results Evaluate standard operating procedures & revise and review regularly ReviveCommunity BrandIncrease Citizen engagementImprove Operational Efficiency Assistant Administrator & EDAFY 2022-2023 digital communications plan Business policies & IncentivesBusiness engagementImplementation of priorities in downtown redevelopment market study Continue to develop standard operating procedures and evaluate them regularlyExplore best practices and modify for Centerville Implement Use survey software to engage residentsContinue to connect with residents at events Economic development Maximize Service DeliveryCitizen engagement Assistant Administrator & EDAFY 2024-2025 Reexamined alignment of downtown plan/comp planUsed study to identify new trendsNavigated turn-over with CC and P&Z; maintained steady course Solidified partnershipsBig strides in cross trainingStill need to get some things across the finish lineNew endeavorsKeeping the train off the tracksLet folks know who we are Adapted to changing market Maximized opportunities Spread our wings Engage in a density debateSee changeStand clear, nudge or push?Institutionalize ǞŷğƷƭ ŭƚźƓŭ ƩźŭŷƷDevelop a deep benchPrepare for a left turnFind more collaborationsEngage in regional issuesGet to know your community Get redevelopment readyKeep the momentum Reach Out Administrator & Engineer FY 22-23 AdministratorUpdate Antiquated Systems and PoliciesStrengthen PartnershipsPromote Culture of Higher Standards Plan for Staff TransitionsEngineerAdjust CIPs to New NormalReinvest in Dormant Assets Administrator & Engineering FY 24-25 processes, knowledge and future direction Maintenance through mowing contract nally qualified, cross-trained workforce gn-off after addressing issues. MS4 Illicit Discharge, updated SCADA , safety, new processing systems and equipmentPromoted teamwork through sharing of institutional knowledge, process and history Fully integrated junior staff with departmentQualified and Cross Trained StaffNavigated tough 22-23 snow season, with few complaintsImplemented enhanced Main Street ¤đŹŲŗŏċđċ϶Ƃŗ϶~¨Ͱ϶ ƇċijƂ϶Аĩêijŏđċ϶ŹijI mplemented ash tree policy for city propertiesCompleted 2022 Thin Overlay and City Hall Parking Lot projectCompleted 2022 & 2023 Crack Filling Projects & completed sidewalk enhancement projectDeveloped Sign Inventory and Replacement Plan Develop, support and retain an exceptioMaintain, protect and improve built and natural infrastructure Provide a comprehensive and sustainable transportation plan Public Works FY 22-23 al decorations on Main Street, Ash Tree removal policy llaborative projects and safety operations of sharing ning MS4 & SWPPP needs and requirements rnal working relationships LaMotte Parkballfields, year-round porta-potties, seasonEco-friendly weed control products, use of brine & salt-only treatmentsAdded water level sensor in Well #2 to monitor aquifer levelNo-mow maySafety features at city building and parksBid and construction of city hall parking lot lights Strengthened cooperation with neighboring cities with coConsistently high morale within the city workforceFully integrated RCWD into streamliEnhanced MaintenanceConservationSafety Strengthen internal and exteStrive for preventive maintenance while incorporating sustainable evolving trends of societal priorities Public Works FY 22-23 ŏƂŹ϶ъ϶İijŵđ϶ЧêİđêċШ϶Ƃŗ϶ŵđƂêijŏ϶ċđŲƂϼ϶ńŏŗƜňđċĩđϽ϶ŲŵŗąđŹŹđŹ϶ъ϶ with Main Street lights/decorations with contract and summer employees nally qualified, cross-trained workforce Maintain highly functional staff with anticipated retiremeexperienceExamine future capital needs with changing department functionsNegotiate new Labor Law contract for 2024-2026fŎŲŵŗƚđ϶ijąđ϶ŵijŏń϶ЧƇŲ϶Ƃ ijŎđШEnhance Main Street maintenance Proactively address electrical issues Support and manage adopt a garden programDocument parks and park facility usage Support and RetainMaintain & Protect Develop, support and retain an exceptioMaintain, protect and improve built and natural infrastructure Public Works FY 24-25 tch an evolving culture of higher standards ble evolving trends to match evolving culture of higher standards identify needed connections/extensions incorporating sustaina bilitationwithpossible city rebranding maintenance on city streets and trails to ma gement Plan and Budget based on updated costs Ave S. Corridor Study for future safety enhancements at beaver dam issues th rnal working relationships Support Anoka County 20Re-evaluate Pavement ManaRe-evaluate Trail and Sidewalk Plan toGain more responsiveness from small utilities (gas, electric, cable TV, etc.) to address complaints, unfinished work, etc.Foster staff to staff relationships with County Highway and County Parks personnelEnhanced Maintenance at parks & civic buildings Explore new processes to enhance Create timeline for Water tower rehaWork with RCWD to comb Provide a comprehensive and sustainable transportation planStrengthen internal and exteStrive for preventative maintenance while Public Works FY 24-25 owners to reduce use of water (irrigation controls, high upgrades, water re-use turf and boulevard improvements incorporating sustainable evolving trends Find ways to incentivize use of smart technology by homeefficiency appliances, etc.)Investigate I/I sources and develop projects and programs to eliminate themBegin feasibility study on Well #1 rehab projectEstablish an exterior City Hall upgrade plan for ADA ConservationSafety Strive for preventative maintenance while Public Works FY 24-25 Comprehensive Planning, including Population 5,000, Redevelopment and EDA Powers Discussion Current Comp PlanCurrent Downtown PlanCurrent EDA Powers ¤¤¤ Several Inter-related topics General Discussion¤ range or the high end. Most existing rd-Vickers farm, if 5,000 is the goal. ΑЏͲЉЉЉ ķĻƦĻƓķźƓŭ ƚƓ ƷŷĻ ŷƚǞ Ļğĭŷ ǩƚƓĻ owing the needed balance between placing below the zoning minimum densities. Achieving a population of 5,000 is a stated goal in the current Comp PlanAt 5,000, the city would receive approx. $300,000 annually for roads (+/-10% of our general fund budget)The Land Use Plan, which is the most important guiding document in the Comp Plan, leads us to populations ranging from 4,500develops; whether towards the low end of the neighborhoods in Centerville are at orThere are very limited development sites left Various scenarios are presented, below, shdensity in the downtown, or on the Broussa Population 5000¤¤¤¤¤ Promoting a small town atmosphere is a stated goal in the current Comp PlanThis is also contemplated in the Downtown Master PlanNeither document contains much discussion of what creates or detracts from a small town atmosphere Small Town Feel¤¤¤ Providing a mixture of housing opportunities is a stated goal in the current Comp PlanThe city has very few housing styles outside of single-family, detached homesThe Comp Plan and subsequent Met Council and county documents show minimal needs for affordable housing units in Centerville (around 10 units) Housing Mixture¤¤¤ Small Town Feel Housing Mixture Population 5,000 ent of smaller sites in the near und 3 units/acre), as single family, In this scenario, the city takes a hands-off approach to development with no incentives, or strategic zoning changes. The likely outcome of this will be modest, infill developmterm. Townhomes or similar products would likely dominate. After the next down cycle in the real estate market, there may be enough development pressure for a few more infill sites, but redevelopment would still be very challenging without assistance.The Broussard-Vickers (BV) farm likely trends towards the lower end of its Medium density zoning (arodetached development tends to be the most stable market.The city does not make population 5,000. {ĭĻƓğƩźƚ Њ ΑhƩŭğƓźĭ DƩƚǞƷŷ¤¤¤ In this scenario, the city provides targeted incentives to gain the density where it will have the most economic impactHaving density elsewhere, allows the Broussard-Vickers (BV) farm remain towards the lower end of its Medium density zoning (around 3 units/acre), as single family, detached development tends to be the most stable market.ŷĻ ĭźƷǤƭ ǒƌƷźƒğƷĻ ƦƚƦǒƌğƷźƚƓ źƭ ƚǝĻƩ ЎͲЉЉЉ͵ {ĭĻƓğƩźƚ Ћ! ΑDǒźķĻķ 5ĻǝĻƌƚƦƒĻƓƷ¤¤¤ In this scenario, the city provides targeted incentives to gain density in limited locationsBy limiting, but not eliminating density elsewhere, the Broussard-Vickers (BV) farm would need to be re-guided to ensure its Medium density zoning midpoint (around 5.5 units/acre) is met. This would mean a mixture of attached townhomes and small lot single-family homes.ŷĻ ĭźƷǤƭ ǒƌƷźƒğƷĻ ƦƚƦǒƌğƷźƚƓ źƭ ƚǝĻƩ ЎͲЉЉЉ͵ {ĭĻƓğƩźƚ Ћ. ΑDǒźķĻķ 5ĻǝĻƌƚƦƒĻƓƷ¤¤¤ In this scenario, the city takes a hands-off approach to development with no incentives, or strategic zoning changes, in the downtown or east side.By limiting density elsewhere, the Broussard-Vickers (BV) farm would need to be re-guided to ensure the high end of its Medium density zoning (around 8 units/acre) is met. This would mean around 70 acres of townhomes, at densities similar to the Willow Glenn development.ŷĻ ĭźƷǤƭ ǒƌƷźƒğƷĻ ƦƚƦǒƌğƷźƚƓ źƭ ƚǝĻƩ ЎͲЉЉЉ͵ {ĭĻƓğƩźƚ Ќ Α5ĻƌğǤĻķ 5ĻƓƭźƷǤ¤¤¤ Public Safety Discussion tǒĬƌźĭ {ğŅĻƷǤ ƒğƉĻƭ ǒƦ ƒƚƩĻ ƷŷğƓ ŷğƌŅ ƚŅ ƚǒƩ ĭźƷǤƭ DĻƓĻƩğƌ CǒƓķ .ǒķŭĻƷThe world of Public Safety is as unstable as it has ever beenNeed to continuously evaluate all options, while considering impacts on the stability of current organizations (staff morale, equipment and facility investments, etc.)bƚƷ ğƌƌ ƚƦƷźƚƓƭ ķĻƌźǝĻƩ ƷŷĻ ƭğƒĻ ƭĻƩǝźĭĻ ΑǞŷğƷ ğƩĻ ƦǒĬƌźĭƭ ĻǣƦĻĭƷğƷźƚƓƭ Public Safety of 3-year step into new formula st CLPD is a solid and stable organization with a good reputationCLPD entering 1CLPD remains open to adding other partners (North Oaks and/or Columbus)Prior discussion around contracting with the County or with a neighboring community were not favorable for various reasons Police Lots of opportunitiesLots of complications Very happy with SBM PartnershipSeeking extension of contractWill explore full merge with SBMMajor positive steps in reducing costs by right-sizing infrastructure and apparatus Fire Unfunded Projects Discussion Attached is a list of Unfunded Projects; these are capital projects which are not currently listed on any of our CIPs (sewer, water, storm, streets, park or equipment).Staff will lead a discussion regarding the list and whether the council wishes to move any of these projects to the forefront so that a funding source can be identified.Council is encouraged to brainstorm other potential projects that may not already be on here (or our other CIPs). Unfunded Projects Unfunded Projects Working Lunch & Development of 2024-2025 Strategic Plan Discussion 2024 FY 2024-2025 Goals 2023 Recap of FY 2022-2023 Goals Agenda BUILDING COMMUNITY RESILIENCE ORGANIZATIONAL ECONOMIC DEVELOPMENT /ĻƓƷĻƩǝźƌƌĻƭ C ЋЋΏЋЌ {ƷƩğƷĻŭźĭ tƌğƓ ƦķğƷĻ Strategic Goal I and the quality of life for Centerville residents. Economic Development economic well-being of the City of Centerville, business relationships Develop Strategies, programs, initiatives, and activities to improve the ty Communications through Website Redesign, Recruit, Retain and Strengthen Community Information and Resources to Community Members. Review Fundamental Elements of the Comprehensive PlanDevelop a Toolkit of Business Initiatives toBusinessIncrease Transparency and education in CiSocial Media, Email List, etc. to Provide Develop Grant Strategies to Utilize for Future City Expenses and Projects Review DevelopDevelop Increase Economic Development Priorities Staff and Promote the City. Resilience Organizational {ƷƩğƷĻŭźĭ Dƚğƌ LL Α Promote Environmentally Sustainable Development in an Effort to Retain and Recruit Review and Update the Continuity of Operations Plan Review and Update Develop Develop City Committee Member Recruitment and Retention Strategies and Work with Committee Members to Propose FY 2022-2023 Work Plans for Council Approval Advance Advance Workforce Planning and Development in an Effort to Retain and Recruit Staff and Promote the City Organizational Resilience Priorities Community Members in the City of Centerville. {ƷƩğƷĻŭźĭ Dƚğƌ LLL Α Community Building Build and Support Meaningful Community Connections, Services, and Support for CǒƩƷŷĻƩ .ǒźƌķ ƷŷĻ /źƷǤƭ .ƩğƓķ źƓ Alignment with the Current and Future DirectionStrengthen and Build Relationships Amongst Staff and with Partner AgenciesDevelop Centerville Cares Initiative Community Building Priorities Organize Content from City Council MeetingPrepare Plan for Council ReviewFormal Adoption by City Council Next Steps END