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Home My WebLink About2024-03-04 P & Z Packet CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION WORK SESSION & MEETING AGENDA Monday, March 4, 2024 5:30/6:30 p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ WORK SESSION (5:30 PM) I. CALL TO ORDER 1. Roll Call II. DISCUSSION ITEMS 1. Candidate Interview Î Gordy Peterson 5:30pm 2. Candidate Interview Î Jeannie Seppala 5:45pm 3. Candidate Interview Î Jim Weatherhead 6:00pm 4. Candidate Interview Î Matthew McCabe 6:15pm III. ADJOURNMENT MEETING (6:30 PM) I. CALL TO ORDER 1. Roll Call III. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. PUBLIC HEARINGS (6:30 PM or shortly thereafter) 1. Zoning Code Modifications Î Chapter 156 Î Residential Zoning District Requirements V. AWARDS, PRESENTATIONS, APPEARANCES 1. Request for Zoning Code Modifications Î Chapter 156 Î Agricultural District Requirements Î Matt Montain VI. OLD BUSINESS 1. None VII. NEW BUSINESS 1. Zoning Code Modifications Î Chapter 156 Î Residential Zoning District Requirements rd 2. Concept Review Î Old Mill Estates 3 Addition 3. Accept Resignation of Commissioner Broussard-Vickers 4. Recommendation to City Council on Candidates for Open Positions VIII.APPROVAL OF MINUTES 1. February 6, 2024, Planning & Zoning Commission Meeting Minutes IX. ANNOUNCEMENTS/UPDATES 1. Council Member Liaison 2. AdministratorÓs Report X. ADJOURNMENT INFORMATION None CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 4, 2024 Planning and Zoning II. TITLE OF ISSUE: Planning Commission Candidate Inteviews BACKGROUND AND SUPPLEMENTAL INFORMATION: candidates have expressed interest in filling the open seats on the Planning and Zoning Commission. A vacancy was created after the resignation of Les Kuiper. A second vacanc Linda Broussard -Vickers' resignation COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Gordy Peterson For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Applications Other (specify) ____________ _____ _____ ______________________________________________________________ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular TOTAL SCORE: CITY OF CENTERVILLE PLANNING COMMISSIONER ORAL INTERVIEW QUESTIONS Applicant Name: _______________________ Interviewer Name: The exam questions are intended to solicit information on the attributes identified as essential for the position. These attributes were determined to be important for successful performance as Planning Commissioner. Rating System: 1 = Poor 4 = Very Good 2 = Below Satisfactory 5 = Excellent 3 = Satisfactory *Please add any additional comments after rating. 1. Please tell us what your qualifications are and why you want to become a member of the Planning Commission. Rating_____ 2. The Planning Commission requires a commitment on the first Tuesday of each month plus potential other workshops. Do you foresee any problems attending these meetings on a regular basis? Have you ever attended a meeting? If so, when? Rating______ 3. The Planning Commission is often required to make recommendations on controversial applications. Describe the steps you will go through, as a commissioner, to make decisions. Who will you listen to? Where will you go for advice? Rating______ 4. How do you feel about your ability to provide objective recommendations on land use applications and other ordinance issues? Rating______ 5. Please describe a time you worked as part of a team to reach a consensus. What was your role in helping the team reach this consensus? Rating______ 6. Do you have any additional comments or questions for us? CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 4, 2024 Planning and Zoning IV.1 TITLE OF ISSUE: Public Hearing Code Modifications Chapter 156 - Residential Zoning District Requirements BACKGROUND AND SUPPLEMENTAL INFORMATION: A public hearing was noticed in the paper to discuss potential changes to Chapter 156 of the City Code. The proposed changes are discussed in a memo under item 7.1 on the agenda. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: The chair may open the Public Hearing, or call for a motion to open the Public Hearing. Take public input on the proposed changes. Motion to close the Public Hearing. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Published Notice of Public Hearing. Other (specify) ____________ _____ _____ ______________________________________________________________ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE NOTICE OF PUBLIC HEARING The City of Centerville Planning and Zoning Commission will hold a public hearing on Tuesday, March 4, 2024 at the Centerville City Hall, 1880 Main Street in the Council Chambers beginning at 6:30 p.m. or shortly thereafter on the following matter: To consider amending language to City Code, Chapter 156, Zoning Code, §156.016, Rural Residential District (R-1); §156.017, High-Density Single-Family Residential District (R-2A); §156.018, Single-Family Residential District (R-2); §156.019, Single-Family Manufactured Housing District (R-4); §156.020, Single-Family Residential Î Estate District (R-5); §156.021, High-Density Multi-Family Residential District (R-3); Appendix A (Table 1: District Regulations Lot and Yard Requirements & Table 156-A.1 District Allowed Uses). The purpose of the changes is to clarify discrepancies between the code and tables and to address concurrence with the Comprehensive Plan. City Hall is ADA accessible. Requests for hearing assisted devices or a sign language interpreter must be received before 4:00 p.m., February 23, 2024. All persons interested are invited to attend and to be heard or may submit in writing their concerns. You may contact the City ClerkÓs office at (651) 792-7933 or by facsimile (651) 429-8629 if you need additional information. Published in the Quad Community Press February 20, 2024. CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 4, 2024 Planning and Zoning V.1 TITLE OF ISSUE: Code Modifications Request - Chapter 156 BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached memo for additional information. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Staff memo Other (specify) ____________ _____ _____ ______________________________________________________________ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Table of Allowable Uses Î Table 156-A (excerpt) 2. Rezoning from Single-Family R-2 to Single-Family R1. The minimum lot size for zoning in the Single-Family R-1 District is 10 acres, so the property is ineligible to be rezoned under the current code. If the City Code is amended to lower the minimum lot size requirement from 10 acres to 4 acres, then property owners whose lot size meets the 4-acre minimum could request to be rezoned. Zoning requests are reviewed by the Planning and Zoning Commission, and these requests can either be granted or denied by the Commission and City Council. 3. Interim Use Permit (IUP) An Interim Use Permit could be issued to the property owner with the following conditions: (1) Feedlots shall be limited to 1 animal unit as defined by the Minnesota Department of Health. (2) Feedlots shall have 20-foot setbacks from wells and water bodies; and comply with Minnesota Pollution Control Agency, Department of Health, and Department of Natural Resources regulations. (3) Animal pens, feedlots, and runs shall maintain 100-foot setback from all adjacent properties without written permission. With written and signed neighbor permission pens, feedlots, runs, and accessory structures shall maintain a setback of no less than 20 feet. (4) Accessory buildings shall continue to follow existing zoning regulations (R-2) (5) The IUP expires after multiple complaints from neighbors. (6) The IUP expires when any adjacent neighborÓs property further subdivides. (7) The IUP expires with the sale of any adjacent property. Staff Recommendation The staff recommendation is to entertain an application for an IUP with conditions 1-8 listed above and any other conditions that are appropriate after holding a public hearing. Since the city has limited vacant land for development and all land in the city is planned for eventual urban uses, staff feels that limited agricultural uses could be permitted until such time that adjacent properties further develop. Because of the limited duration anticipated for agricultural uses in the city and the incompatibilities which often exist between agricultural and nonagricultural uses, permitted uses in the R-1 District will not reflect intensive commercial agricultural uses. TABLE 156-A.1 District Allowed Uses Revised Ord. 1##, Version 10/20/2023 - l a e c n n 668716001020o 1 1 i e 111121233455t * 5 A i 2 r 112345121* 1 000000000000 10 - - ---2------ ............ .de - - If 666666666666 6P RRRRRRBBd MM e R 555555555555 5 A Use Category and Use Type 111111111111R 1 Agricultural Uses Crop production and vegetable gardeningCrop production and vegetable gardeningPP Produce stands for products raised on the Produce stands for products raised on the PP premisespremises Tree nurseries and sod farmsTree nurseries and sod farmsPP Horses, livestock and fowl, not exceeding a Horses, livestock and fowl, not exceedingg a density of one horse or livestock animal per density of one horse or livestock animal per yPP acre or three fowl per acreacre or three fowl per acre Group Living Uses Nursing homesC Residential-Care for six or Fewer Persons PPPPPPPUDPUD (Except Juvenile Sex Offender Treatment) Residential-Care for Juvenile Sex Offender Treatment for six or fewer persons.(Subject to conditions as are necessary to protect the C health and safety of the residents of the residential facility per 156.021(C)(3).) 156.021(C3) Residential-Care for seven through sixteen Persons (Except Care for Juvenile Sex C Offender Treatment) Family Day Care serving twelve or fewer PPPPPPPUDPUD persons Group Family Day Care serving 14 or fewer PPPPPPPUDPUD persons Licensed day care serving thirteen through C sixteen persons Licensed day care serving seventeen or more CPUDPUD persons Specialized Care FacilityCPUDPUD Household Living Uses Single-family detached dwellings at a density P not exceeding one home per ten acres Single-family detached dwellingsPPPP Single-family attached dwellings with up to two P dwelling units per building Single-family attached dwellings with up to C twelve dwelling units per acre Single-family attached or detached dwellings where in combination with multi-family dwellings PUD on the development property meet the district density goal Manufactured housing development, park, or PUD cooperative 156.019 Multi-family projectsPUDPUDPUD Public parks and recreation usesPPPPPPPP Residential accessory uses as further reguated PPPPPP 156.107 in this chapter Home OccupationsPPPPPP 156.102 Commercial Uses 156.040 (H), Accessory BuildingsPPPCC 156.107 Accessory storage within the principal buildingPPPPPPPPPPPP 156.107 Adult and Sexually oriented businesses as C further regulated in this code 110.01-110.99 Revised Ord. 1##, Version 10/20/2023 - l a e c n n 68716001020o 1 1 i e 11121233455t * 5 A i 2 r 12345121* 1 00000000000 10 - - --2------ ........... .de - - If 66666666666 6P RRRRRBBd MM e R 55555555555 5 A Use Category and Use Type 11111111111R 1 CC Veterinary Clinic 90.01-90.09 CCC Pet Shop 90.01-90.09 C Kennel 90.01-90.09 Automobile and motorized equipment sales, CC excluding salvage operations (Outdoors) Automobile and motorized equipment sales, PP excluding salvage operations (Indoors) Automobile and motorized equipment service, CC excluding salvage operations as accessory to a gas station Automobile and motorized equipment service, CC excluding salvage operations Barber/beauty salonsPPPUDPUD Building Supply Sales and Storage YardsCC Building Supply Sales and Storage Yards C (Winthin Building Only) Business and Professional OfficesPPPPUDPUD Car washesCP Car wash, as Accessory to Retail Fuel SalesCC Clinic, Medical Medical ClinicPPPUDPUD I Clinic, Substance Abuse Treatment Commercial schools/Cultural CentersCCP Commercial recreationCCCPUDPUD Construction trade offices and yardsP Crematorium Day care - see Group Living UsesCCCCCCC Day care facilityPPPUDPUD Eating and drinking establishmentsPP Farm/Lawn Implement sales and serviceC Farm/Lawn Implement sales and service PP (Within Building Only) Financial institutionsPPPUDPUD Funeral homes and mortuaries (excluding CC Crematoriums) HospitalsCCP HotelsPPPUD Liquor storesPPPUDPUD Machine and repair shops-inside building onlyCP Non-Retail (Bulk) Fuel SalesC Personal and professional business officesPPPPUDPUD Public buildingsCCCCCCPPPPUDPUDP Public utility buildings and structuresCCCCCCPPP Retail Fuel SalesPP Theatres and recreational businesses PPPUD conducted within structures. Retail sales and service, excluding adult- PPPUDPUD oriented businesses Revised Ord. 1##, Version 10/20/2023 - l a e c n n 68716001020o 1 1 i e 11121233455t * 5 A i 2 r 12345121* 1 00000000000 10 - - --2------ ........... .de - - If 66666666666 6P RRRRRBBd MM e R 55555555555 5 A Use Category and Use Type 11111111111R 1 Outdoor retail sales and service, excluding CCC adult-oriented businesses Industrial Uses Indoor Shooting/Archery RangeP Machine and repair shops (Indoors)CP Manufacturing, processing, assembly except C recycling and waste Mini-StorageCC Research Facility, excluding animal or livestockP Industrial Uses Recycling and Waste Processing entirely within C the principle structure Truck TerminalC Warehouse/DistributionP CODES **1 These Interim UseI references are Permitted UseP for guidance only and are not Conditional UseC intended to Planned Unit DevelopmentPUD include all applicable sections of the code. Reference: Procedures for Site Plan Review 156.108 XXXXXXXXXXX Procedures for Conditional Use Permits 156.320 XXXXXXXXXXX Procedures for Planned Unit Developments 156.200 XXXXXXXXXXX Procedures for Variances 156.310 XXXXXXXXXXX 156.167, Landscape and Tree Planing Requirements 156.168 XXXXXXXXXXXX Fences XXXXXXXXXXXX Building Height Limits 156.121 XXXXXXXXXXXX Yards 156.122 XXXXXXXXXXXX Appendix A, Setbacks Table 1 XXXXXXXXXXXX Parking Requirements 156.166 XXXXXXXXXXXX Other Standards 156.144 XXXXXXXXXXXX Outside Storage 156.144, (M) XXXXXXXXXXXX Shoreland Requirements 156.133 XXXXXXXXXXX § 156.016 RURAL RESIDENTIAL DISTRICT (R-1). (A) Purpose. The purpose of the R-1 District is to allow agricultural activities and nonsewered residential dwellings as interim uses of the land. The city has limited vacant land for development and all land in the city is planned for eventual urban uses. Because of the limited duration anticipated for agricultural uses in the city and the incompatibilities which often exist between agricultural and nonagricultural uses, permitted uses in the R-1 District will not reflect intensive commercial agricultural uses. (B) Permitted uses. See Table 156-A.1. (C) Special requirements. Agricultural uses are permitted in the R-1 District subject to the following requirements: (1) Feed lots, runs, pens and similar intensively used facilities for animal raising and care shall not be located within 300 feet of a neighboring property; and (2) Accessory farm buildings shall not be erected within 100 feet of a neighboring property. Ord. 2d #58, amended 10/10/2012 § 156.017 HIGH-DENSITY SINGLE-FAMILY RESIDENTIAL DISTRICT (R-2A). (A) Purpose. It is intended that the R-2A District provide for higher-density single-family detached, attached and multiple-dwelling opportunities in areas where public utilities are available and required for service. The design and circulation of new residential areas are also intended to be complementary with and enhance the communityÓs small-town atmosphere. (B) Permitted uses and structures. See Table 156-A.1 (C) Conditional uses. See Table 156-A.1 Ord. 2d #58, amended 10/10/2012 § 156.018 SINGLE-FAMILY RESIDENTIAL DISTRICT (R-2). (A) Purpose. It is intended that the R-2 District provide for lower-density traditional single-family detached dwelling opportunities in areas where public utilities are available and required for service. The design and circulation of new residential areas are also intended to be complementary with and enhance the communityÓs small-town atmosphere. (B) Permitted uses and structures. See Table 156-A. Ord. 2d #58, amended 10/10/2012 346 ΋tğŭĻ CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 4, 2024 Planning and Zoning VII.1 TITLE OF ISSUE: Code Modifications Chapter 156 - Residential Zoning District Requirements BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached memo for additional information. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to recommend adoption of changes to the Table of Allowed Uses as presented. Other changes to Table 1 of Appendix A and to Chapter 156 language should be discussed, but will be presented for formal action at a later date as we work through the appropriate direction for the modifications. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Staff memo Other (specify) ____________ _____ _____ ______________________________________________________________ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Memorandum Date: March 1, 2024 To: Honorable Chair and Planning Commission Members From: Mark Statz, PE Î City Administrator/Engineer Subject: Federal Emergency Management Agency (FEMA) st Letter of Map Revision (LOMR) for 21 Avenue South No Rise Certificate Application Recently, questions surrounding the interpretation of the cityÓs zoning code have highlighted some deficiencies in existing language. In some cases, the language could have been more detailed or clear. In others, there were seemingly conflicting passages. Still others appeared to just be typos. The purpose of this public hearing and discussion is to work towards a clean-up of as many of these issues as we can. Issue 1 Î Table of Allowed Uses Multi-Family Uses th While reviewing a building permit for 7353 20 Avenue (existing home being converted to a duplex), staff noticed that the newly approved zoning (R2A) did not allow ÐSingle- Family attached dwellings with up to two dwelling units per buildingÑ. On this line in the Table of Allowed Uses, it shows a ÐPÑ in the R2 District, but not in the R2A District. This is clearly a typo, as the purpose of the R2A is to support duplex style development. This style of development is and has not been allowed, historically, in the R2 zone. Staff is recommending that the P for the ÐSingle-Family attached dwellings with up to two dwelling units per buildingÑ use category be moved from the R2 column to the R2A column as has always been intended. Mixed Use Residential A use category labeled ÐSingle-family attached or detached dwellings where in combination with multi-family dwellings on the development property meet the district density goalÑ is show as a allowed use via PUD in the R3 district. However, this use would also be compatible with the M1 and M2 districts, as a PUD. Staff recommends adding a ÐPUDÑ designation in the M1 and M2 district columns for this use category. Eating and Drinking Establishments in the Mixed Use Districts Staff has noticed that the use category ÐEating and Drinking EstablishmentsÑ does not indicate that they are allowed in the Mixed Use districts. Of course, we wish to have these facilities in our downtown, Central Business District, which is zoned M1/M2. Staff is recommending that a PUD indicator be placed in the M1 and M2 district columns for the ÐEating and Drinking EstablishmentsÑ use category. Issue 2 Î Definitions Multi-Family Uses There are a number of terms, dealing with homes which are not ÐSingle Family DetachedÑ that are used interchangeably, creating a lot of confusion. Additionally, some of these terms have meanings within the building code. Staff is looking to create consistent use of various terms throughout the city code. Those terms include: Dwelling Unit Single Family Dwelling, Attached Single Family Dwelling, Detached Two-Family Dwelling Multiple Dwelling Duplex Building Apartment Staff is recommending a number of changes to certain sections of Chapter 156. A red- lined version of the code will be presented at a late date. Autor Repair Autor Repair is listed on our table of allowed uses a number of times, and is carefully zoned, due to the noise, odors, waste, aesthetic and other issues it may create. However, several uses akin to auto repair, but which do not carry with them the same concerns have become more popular. They include, auto detailing, accessory installation, auto glass repair/replacement and other such activities. These uses should be considered for less restrictive use in both commercial and industrial districts. Staff is recommending some changes to the city code which will be presented at a later date. Issue 3 Î Appendix A Î District Regulations Lot and Yard Requirements R2A Î High Density Single-Family Residential District Despite the intent of the R2A District being to allow ÐÈhigher-density single-family detached, attached and multiple-dwellingÈÑ uses, Table 1, in Appendix A of the City Code, does not appear to have a set of setbacks for ÐSingle Family AttachedÑ or ÐMulti- DwellingÑ uses. Further, the term ÐMulti-DwellingÑ equates to an apartment, according to our codeÓs definition section. Looking at the prevalence of the R2A zoning in the city, it is apartment that the intent of that zoning district is NOT for apartments, but rather for both Single Family Detached and Attached homes, with Attached homes being duplexes or twin homes. The commission should discuss whether multi-plexes such as 3, 4+ attached row or townhome style homes should be a part of this district. Staff is recommending that rows be added, for ÐR2A Single-Family AttachedÑ and ÐR2A Two FamilyÑ be established with further discussion on setbacks and other standards. These types of development, are often handled through PUD, so it may make sense to simply note that in the table. R3 Î High Density Multi-Family Residential District The R3 district discusses a Ð...density goal..Ñ of 12 units per acre. This does not provide staff with specific guardrails on minimums or maximum densities. It is the intent of this district to provide opportunities for high density townhome or row homes, in addition to apartments. Again, the setbacks in Table 1 of Appendix A could be reconsidered as many of these projects are done through a PUD. Staff recommends setting the minimum density at 12 units per acre and the maximum at 45 units per acre. CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 4, 2024 Planning and Zoning VII.2 TITLE OF ISSUE: Concept Plan Review for Old Mill Estates 3rd Edition BACKGROUND AND SUPPLEMENTAL INFORMATION: City Code, Chapter 153.56 requires developers to submit a "sketch plan" for review by the Planning and Zoning Commission. After review of this sketch plan, a more formal preliminary plat process will begin. See attached memo for additional information. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Overview, Concept Plan Other (specify) ____________ _____ _____ ______________________________________________________________ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Old Mill Estates Third Addition Old Mill Estates consist of approximately 20 acres of land on Old Mill Road in Centerville. It has been subdivided into two plats (see below). All the lots have been sold except Lot 8 and 80% of the homes are built. The third addition is 4 lots, 3 of which sit back inside a wetland area on large lots (see below). This proposed plat was always part of the whole plan for the land. Utility services were stubbed out to service this area without removing any part of the street. The homes will be $600,000 and up. We plan to start construction in June of 2024. The Property is owned by Elmcrest Vistas. Above is the first and second addition of Old Mill Estates Above is the third addition of Old Mill Estates. CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 4, 2024 Planning and Zoning VII. TITLE OF ISSUE: Resignation of Linda Broussard-Vickers BACKGROUND AND SUPPLEMENTAL INFORMATION: Planning and Zoning Commissioner Linda Broussard-Vickers has submitted her resignation, effective immediately. See the attached email. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to accept the resignation of Linda Broussard-Vickers. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ resignation Other (specify) ____________ _____ _____ ______________________________________________________________ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular From:linda broussard To:Mark Statz Subject:Re: P&Z Resignation Date:Wednesday, February 28, 2024 11:55:58 AM You don't often get email from lindabv@msn.com. Learn why this is important Caution: This email originated outside our organization; please use caution. Good Morning Mark, Please accept this notice as my resignation from the Planning and Zoning Commission effective immediately. It has been a pleasure to serve and I am excited to see new people interested in serving our city. As always if you need anything, please give me a call. Sincerely Linda Broussard CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 4, 2024 Planning and Zoning VII.4 TITLE OF ISSUE: Recommendation to City Council on Candidates for Open Positions on the Planning and Zoning Commission BACKGROUND AND SUPPLEMENTAL INFORMATION: After interviewing the candidates, the Planning Commission should consider making a recommendation to the City Council for the open positions. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to recommend the appointment of ___________________ and __________________ to the Planning and Zoning Commission For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ _____ _____ ______________________________________________________________ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 4, 2024 Planning and Zoning VIII.1 TITLE OF ISSUE: February 6, 2024 Meeting Minutes BACKGROUND AND SUPPLEMENTAL INFORMATION: See the February 6, 2024 meeting minutes attached. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Meeting Minutes Other (specify) ____________ _____ _____ ______________________________________________________________ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission was held in Council Chambers on Tuesday, February 6, 2024, at 6:30 p.m. I. CALL TO ORDER The meeting was called to order at 6:30p.m. 1. Roll Call Not Approved Present: Vice-Chair Commissioner Jon Krueger Commissioner Darrell (DJ) Olson, Jr. Commissioner Richard Nelson Commissioner Dawn Kalina Absent: Commissioner Linda Broussard-Vickers Commissioner Bruce Thompson Vacancy: One Staff: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis Council Council Member Russ Koski II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA New business items were moved up ahead of the presentations. Motion by Commissioner Olson seconded by Commissioner Nelson to Approve the Revised Agenda. All in favor. Motion carried. IV. PUBLIC HEARING (6:30 PM or shortly thereafter) 1. None V. AWARDS, PRESENTATIONS, APPEARANES 1. Open Meeting Law Review Î City Attorney Kurt Glaser City Attorney Kurt Glaser provided an overview on the Open Meetings Law. VI. OLD BUSINESS 1. None VII. NEW BUSINESS 1. Zoning Code Use Interpretation Requests Î Max Storage a. Bulk Water Delivery Î Proposal 1 Administrator Statz introduced the item as presented in the packet. As stated in the staff memo, the proposed business would store water tanker trucks capable of delivering bulk water for filling of swimming pools, flooding of hockey rinks and other similar uses, including those common to the construction industry, such as for dust control or to water sod or seed for turf establishment. The Page 1 of 3 City of Centerville Planning and Zoning Commission February 6, 2024 business may pursue a tank filling system within the bay, but they will also use exterior hydrants with permission from various water utilities or cities. Administrator Statz noted that no further action is needed by the Planning and Zoning Commission. b. Auto Detailing Î Proposal 2 Administrator Statz introduced this item as presented in the packet, noting that the proposed business consists of auto detailing (intense interior and exterior cleaning), window tinting and the installation of other auto accessories, such as protective films, etc. No vehicle repair would be done. Activities involved could be considered closely similar to a car wash, which is permitted use in the Industrial district. The owner of the auto detailing business addressed the Planning and Zoning Commission and confirmed the information that was provided by Administrator Statz. Staff recommends that the planning and Zoning Commission take formal action to endorse this recommendation or make a different interpretation. c. UTV Outfitter Î Proposal 3 Administrator Statz introduced this item as presented in the packet, noting that the proposed business installs lights, decals, and other accessories on Utility Terrain Vehicles (UTVs), as required to outfit them for use by public safety agencies (police, fire, etc.). No vehicle repair is done. Activities involved in the installation of lights, decals and accessories seem to most closely mirror that of machine and repair shops (indoors), which is a permitted use within the zoning district. StaffÓs recommendation is to allow the use as a permitted use with the finding that it is closely similar to Machine and Repair Shops (indoor) uses, which is a permitted use on the Table of Allowed Uses in the City Code. d. Cabinet Maker Î Proposal 4 Administrator Statz introduced this item as presented in the packet, noting that the proposed business intends to store company trucks inside the bay. Woodworking and cabinet manufacturing and assembly will also take place within the building. Provisions for dust collection have been made and the unit is equipped with fire suppression equipment. The Zoning Administrator has determined that the cabinet making, and assembly portion of the business is a Conditional Use, allowed via a Conditional Use Permit (CUP) under the Manufacturing, processing, assembly except recycling and waste use category. Administrator Statz added that a CUP application should be submitted for consideration as required by the city code and the buildingÓs recorded CUP (conditions 3 & 4). No further action is needed by the Planning and Zoning Commission at this time. Motion by Commissioner Nelson seconded by Commissioner Olson to Accept Proposals 2 (auto detailer) and 3 (UTV Outfitter) with the findings recommended by staff. All in favor. Motion carried. Page 2 of 3 City of Centerville Planning and Zoning Commission February 6, 2024 VIII. APPROVAL OF MIN UTES 1. January 2, 2024, Planning & Zoning Commission Meeting Minutes Motion by Commissioner Olson, seconded by Commissioner Krueger to approve the January 2, 2024, Planning and Zoning Commission minutes. All in favor. Motion carried. IX. ANNOUNCEMENTS/UPDATES 1. Council Member Liaison Council member Koski reported that there was a Fire Steering Committee meeting held on January 18 and they reviewed the budget; both revenues and expenditures were higher than budgeted and the budget is about $25,000 - $30,000 higher than expected (year-end analysis is being finalized). Council member Koski also reported that he recently attended the Anoka County Local Government officials meeting (meetings are held quarterly). He reported that in 2023 the legislature passed a bill on highways trunks that prohibit improvements from increasing traffic volumes. While there is not a trunk highway in Centerville, Council Member Koski noted legislation like this could impact development. 2. AdministratorÓs Report City Administrator Statz reviewed the report as presented in the packet. X. ADJOURNMENT Motion by Commissioner Kalina, seconded by Commissioner Nelson to adjourn the meeting at 7:48 p.m. All in favor. Motion carried. Page 3 of 3 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: March 4, 2024 Planning and Zoning IX.2 TITLE OF ISSUE: Administrator's Report BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached Administrator's Report. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Administrator's Report Other (specify) ____________ _____ _____ ______________________________________________________________ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular AdministratorÓs Report February 28, 2024 ADMINISTRATION City Day on the Hill Junior Councilmember Avery Sauber and City Administrator, Mark Statz are slated to attend ÐCity Day on the HillÑ; an event organized by the League of Minnesota Cities. The day-long event will be held on March 7 and will include a one-on-one meeting with both our state representative and senator. Attendees are encouraged to use the event to: Advocate for citiesÓ legislative priorities. Learn about important legislative issues impacting cities, including housing, emergency medical services (EMS), capital investment, and other key priorities. Engage with state policymakers about many legislative proposals and their potential impacts on cities. ADMINISTRATION 2024 Presidential Primary Early Voting Still Open You may come to city hall to vote in the Presidential Nomination Primary, up through election day. Election Day WHERE: St. GenevieveÓs Community Parish Î Fellowship Hall (Space to the Right Upon Entry), 6995 Centerville Road WHEN: March 5, 2024, 7 a.m. Î 8 p.m. Election judges have been trained and are eager to assist voters! Please come out and exercise your right to vote. Accuracy Testing The CityÓs Election Administrator, Head Election Judge and one member of the public attended the Public Accuracy Testing on the DS200 (Ballot Counting Machine) & Omni Ballot marking machine ensuring that all of election equipment is ready for Election Day. This testing is required by State Law and will occur again prior to both the State Primary (August 13, 2024) and the General Election (November 5, 2024). The public is welcome to attend and view the testing process. Notices are placed in the Quad Community Press with regards to time, place, etc. Join Us! CENTERVILLE CARES Hunger Day on the Hill March 13, 2024 Hoping to help end hunger in Minnesota? If you or someone you know wants to help, you can team up with Hunger Solutions and register to attend th Hunger Day on the Hill on March 13. At this event, you will be able to learn about key issues, hear guest speakers, and meet with legislators. To register for this event then click here. If you are interested in helping end hunger in Minnesota but are unable to attend this event, click here to learn more about other ways that you can help. Met Council Î State of the Region Address The Met Council will be hosting a ÐState of the RegionÑ meeting, where representatives will give an overview of the greater metro regionÓs current initiatives, trends and economic conditions. There will be opportunities for public input. RSVP now! Program 9:00 a.m. Informal conversation time with Met Council members and Met Council executive leadership 10:00 a.m. Welcome and remarks by Chair Zelle and special guests 10:45 a.m. Panel discussion of regional leaders, facilitated by Tane Danger Light refreshments will be served. City Hall Building Updates Last week, we continued our minor updates to City Hall by painting the bathrooms and ordering some signs to replace paper ones taped to the doors. Pictures of the bathrooms were omitted from this report for obvious reasons. New Liquor License At the last City Council meeting, a new liquor license was approved, contingent upon the results of an expanded background check. Hennepin CountyÓs records did not indicate any issues with the applicant. Therefore, we are happy to welcome NY Liquors as a new business owner in our city. Meeting and City Hall Schedule February 28, 2024, 5:00 p.m./6:30 p.m. Î City Council WS & Regular CC Mtg March 4, 2024, 5:30 p.m. Î Planning & Zoning Commission March 6, 2024, 6:00 p.m. Î Parks & Recreation Committee March 20, 2024, 5:30 p.m. Î Economic Development Authority PARKS & RECREATION Here she isÈÈ. We will be having a photo opportunity with the Contest Winner: Ms. Erin Rehnke, the Mayor, D. Love, and our Public Works Staff. The Mayor will present Ms. Rehnke with a check and North Metro TV will be on site to complete a short segment that will be aired on their channel. Stay tuned for additional photos and a link to the short segment. ANOKA COUNTY PARKS Revitalize your Park Î Rice Creek Chain of Lakes Roadway & Parking Lot Improvements Residents are invited to participate in an open house to discuss details of the project and provide feedback. WHERE: Wargo Nature Center, 7701 Main Street, Lino Lakes WHEN: February 28, 2024, 6-7:30 p.m. OPEN HOUSE: 6 p.m. PRESENTATION: 6:15 p.m. DISCUSSION: 6:30-7:30 p.m. Visit anokacountyparks.com/news-and- information for project updates or call Danielle at: 763-324-3426. ECONOMIC DEVELOPMENT Quad Area Chamber Calendar March 12, 2024 Î Sip & Learn Î 10:15AM-11:15AM Î The Rookery March 14, 2024 Î Monthly Board Meeting Î 12:00PM-1:00PM PUBLIC WORKS Water Tower Consulting engineers, KLM, have finished their work in performing some tests on the towerÓs paint to help understand the scope and timing of a repaint. Staff will be discussing the results of that report with the City Council at an upcoming workshop. Public Works Truck Replacements Staff received confirmaiton that our 1-Ton pick-up is on order. ThereÓs no word yet on a delivery date. Centerville Lake Water Quality Project The Rice Creek Watershed District was awarded a $954,500 Clean Water Fund grant for an alum treatment on Centerville Lake. Matt Kocian, Lake and Stream Program Manager, said: ÐWeÓre very excited for this project, and confident that it will improve water quality conditions.Ñ If possible, the goal would be to complete the first ÐdoseÑ of treatment as early as April of 2024, with a second dose programmed for the spring of 2026. The watershed plans to hold some public informational meetings in the coming months as part of a larger public engagement strategy, including social media posts and appearing at city meetings, among other things. Mr. Kocian presented information at the January 24 City Council meeting and answered questions on project logistics. The watershed is seeking partner participation on the cost of the project from the two cities and the county parks department. CentervilleÓs share is estimated at $35,000. The City Council will consider their support of this cost at an upcoming meeting. ENGINEERING th 20 Avenue (CSAH 54) Corridor Study The technical advisory panel for the corridor study met on January 23 to review initial design options for several intersections within the corridor. Other design elements, such as turn lanes, medians, trails and other pedestrian accommodations were also discussed. Public input meetings will be held soon to gain input on the ultimate design. Stay tuned for updates on how to weigh in. Northeast Metro Water Supply Planning Workshops The next workshop in this series of meetings regarding water supply will be on February 29. City Engineer Statz plans to attend and give input. We are also tracking a bill at the legislature that aims to make Water Supply a ÐRegionalÑ issue, giving authority to Met Council to oversee issues related to the topic. Our legislative advocates at Metro Cities and the League of Minnesota Cities are working to oppose this bill and any further regional overreach by Met Council. CENTENNIAL LAKES POLICE DEPARTMENT Hiring Our latest candidate for an officer position is in the final stages of evaluation and should be ready to hit the streets soon. With this hire, we would be just one open position from a fully staffed department for the first time since the pandemic. If you know anyone interested in joining our group, weÓre always looking for top quality people to round out our team. CENTENNIAL FIRE DISTRICT WeÓre Hiring WeÓre hiring! Click here for more info, or to apply: https://www.centennialfire.org/services-2. COMMUNITY DEVELOPMENT 1687 Westview Street (LaLonde Property) A Memorandum of Understanding was approved at the December 13 City Council meeting, outlining the various facets of a potential development deal involving Tax Increment Financing in support of a 110-unit market rate apartment building. The development was also presented to the planning commission for a sketch plan review on January 2, 2024. Ebert Companies is now working to prepare an application for a Preliminary Plat and PUD as the next step in the entitlement process. The city is seeking feedback on the proposed development. You can find more information and an opportunity to comment on the cityÓs website. An open house informational session is being scheduled for sometime in early March. Stay tuned for more information. Block 7 Property (Downtown) Kennedy Property Development Staff has not received any meaningful response from Kennedy Development. Other Interested Parties Our realtor has been speaking with a developer who is interested in exploring up to 50 townhome units on the site. Their product involves 3-story buildings, in a high density arrangement, like row-homes. 1737 Main Street (Block 3) A restaurant owner has expressed interest in the site, through our realtor. He will be exploring building layout options. 7087 Centerville Road Î Connor James Salon (Block 8) The required fencing has been installed along the west edge of the parking lot. An inspection of the seeding will take place in the spring to wrap up the initial items on the Interim Use Permit. stnd Old Mill Estates 1 and 2 Additions The developer has had surveyors working on site to complete necessary documentation for close-out of the developmentÓs Rice Creek Watershed District Permit, which is the main remaining item to be addressed before we can look at closing out the development escrow. The city continues to work with the developer and builders on site clean-up items. Centerville Storage The facility is now open for business. The developer has completed drainage corrections along the north side of the facility and will continue to work on watershed permit close-out. Rehbein Commercial Developer securities have been received by the city for 35% of the initial project costs and will be held through the 2-year warranty period, which will end in 2024. Kwik Trip The release or reduction of site securities is on this City Council agenda for consideration. Rehbein Industrial Developer securities have been received by the city for 35% of the initial project costs and will be held through the 2-year warranty period, which will end in 2024. Bay View Villas (Waterworks Site) Application for a wetland permit close-out has now been received by the watershed and is in process for approval. Max Storage (Fairview Street) The building has been given a Certificate of Occupancy and is now fully operational. The owners have four potential tenants for the 8-bay building and are working with the Building Official on any modifications that may be necessary to accommodate them. The Planning Commission gave the okay for th 3 of the four interested parties, while the 4 will require a Conditional Use Permit. Development Inquiries Restaurant owner interested in 1737 Main Street th Trucking Company looking for space to park trailers on 20 Ave. site. COMMUNITY ENGAGEMENT (January 2024) Website (January) 1.5k users 1.4k new 4.3k page views Web Site (Featured News) Exercise your Right to Vote Share your Feedback Î LaLonde Development Follow us on Social Media City offices Closed February Centerville Cares Skate Night Hiring Rink Attendant Name a Snowplow Contest Stories for Cemetery Tour Reader Board (11,000+ cars/day) Committee/Commission Vacancy Announcement Meeting Schedules Voting information Social Media (559 Twitter; 794 FB Followers) (349/1,089 Total Impressions) City Accounts p 1/11 Skate Night Reminder (X, N/A) p 1/11 New Police Officer (X, N/A) p 1/18 Skating Rinks Open (96, 386) p 1/22 Presidential Nominating Primary (73, 140) p 1/24 Centerville Lake Alum Treatment Presentation (70, 321) p 1/25 Centerville Cares Î Blood Donor Month (110, 242) Community Email List (252 email addresses) Upcoming CC Agenda, Admin. Report & Newsletter Business Email List (60 email addresses) 2/5 DEED Webinar: reimbursement to business providing accessibility accommodations. 2/8 Quad Chamber Lunch-n-Learn on knowing your rights when you sign a lease agreement. Google Business Profile 225 Visits 9 calls directly from site 190 asked for directions. 26 website visits from profile 111 profile views