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HomeMy WebLinkAbout2024-02-14 CC Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL MEETING FEBRUARY 14, 2024 Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting on February 14, 2024, in Council Chambers and the meeting was live streamed by North Metro TV at 6:30 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. CALL TO ORDER Acting Mayor Koski called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Acting Mayor Russ Koski Council Member Darrin Mosher Council Member Raye Taylor Council Member Terry Sweeney Junior Council Member Avery Sauber (Non-Voting) ABSENT: Mayor D. Love STAFF: City Administrator, Mark Statz III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF AGENDA Acting Mayor Koski provided an opportunity for others to add or delete any items. Administrator Statz added IX. New Business, Item #3, Schedule “Town Hall” meeting. Motion by Council Member Mosher, seconded by Council Member Sweeney to Approve the Agenda as stated above. All in favor. Motion carried. IV. APPOINTMENT/PRESENTATION 1. None. V. PUBLIC HEARING 1. None. VI. APPROVAL OF THE MINUTES City of Centerville City Council Meeting Minutes February 14, 2024 1. January 24, 2024 City Council Work Session & Meeting Minutes Acting Mayor Koski provided an opportunity to Council to make modifications if needed. Council Member Sweeney requested the following modifications: page 3, second paragraph change “flushed” to “fleshed”; page 6, 3. DEED Redevelopment Grant Application, first paragraph change “not” to “note”; and page 8, c. Sweeney, remove “(i) Economic Development Authority” and the report. Council Member Koski wanted clarification on page 5, VIII. Old Business, 1. Amazon Escrow Release Requests regarding a transportation study and Administrator Statz stated that he would request the language be changed as follows: “$600,000” to “$650,000” and “study” to “improvements”. Council Member Koski requested that his name be removed from IX. New Business, Item #3., DEED Redevelopment Grant Application in the second paragraph and replace it with “Sweeney”; and the inclusion of “for administrative services with SBM” be added to page 8, last sentence after “contract” and before “and”. Motion by Council Member Sweeney, seconded by Council Member Taylor to Approve the January 24, 2024 City Council Work Session & Meeting Minutes with the above stated modifications. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through February 14, 2024 (Checks #36506-36548, E2191-E2200 & Voided Check #2198E, 36236, 36075, 36077 & 35860) 2. Centennial Lake Police Department Claims through February 8, 2024 (Check #15094- 15078, E2024011-E2024015 & Payroll Check #15091-15093 & 15077-15078) 3. Centennial Fire District Claims (None) 4. Contract Renewal – Turf Grass Treatments – Tru Green 5. Contract Renewal – City Administrator 6. Encroachment Agreement – Fence, 6882 Dupre Road Acting Mayor Koski provided an opportunity for members to pull items for additional discussion. Council Member Mosher stated that he would like to discuss several items under Item #1 and Council Member Koski stated that he would like to discuss Item #5 Motion by Council Member Mosher, seconded by Council Member Sweeney Approve the Consent Agenda Items #2-4 & 6 as presented. All in favor. Motion carried. Council Member Mosher asked about Check #36514, $399.46, Lodging for Conference and wanted additional information. City Administrator Statz stated that it was an upcoming conference in Brainerd. He also asked about charges of $1,271.46 for motor fuels with a description of Fuel-Pond. City Administrator Statz stated that a beaver had dammed up a drainage pipe for a storm sewer pond, the city rented equipment and pumped the pond for several days. He stated that being that the pond is within RCWD ditch, they will reimburse the city for our expenditures. Council Member Mosher also desired information about Check #36538, Mileage Reimbursement Building Conference and is this for the individual driving a city vehicle or his own and if it was a City vehicle milage should not be reimbursed. Administrator Statz stated that he concurred and would check. Council Member Mosher stated that he Page 2 of 6 City of Centerville City Council Meeting Minutes February 14, 2024 felt that the description should include “use of personal vehicle”. Council Member Mosher requested additional information regarding Check #36528, Indigo Signs for $104.50, Name Plate. Administrator Statz stated that he felt it was for two signs and that he would research the expenditure. Council Member Mosher provided Administrator Statz with his company’s nameplate provider as he felt that they may be more reasonable. Acting Mayor Koski questioned Check #36518, Bruce DeJong for $84.24, Mileage Reimbursement, not concerned about amount, but questioned additional submittals and requested that Administrator Statz review the policy regarding reimbursement. Administrator Statz stated the City’s policy is to reimburse staff for the mileage that is allowed by IRS regulations and considered as reimbursable expenses. He stated that these locations are not the employee’s regular workplace, and he would be eligible to request reimbursement. He also stated that he felt that additional requests would be forthcoming. Council Member Koski asked about Check #36548, Amazon for $221,617.23 and stated that with the larger amount of the disbursement he understood the entire distribution amount of $421,098.75 for the Check Detail Register. He questioned whether the city collected interest on that amount. Administrator Statz explained that interest is earned on all monies held by the City and then distributed to each fund. He also explained that the release of escrows was approved at the January 24, 2024, meeting. Motion by Council Member Mosher, seconded by Council Member Taylor to Approve Consent Agenda Item #1 as presented. All in favor. Motion carried. Acting Mayor Koski stated that he requested to discuss Item #5 briefly. He stated that several Closed Executive Session were held regarding this item, that Council requested additional information from the Administrator from time to time and he wanted to thank Administrator Statz for his patience and professionalism throughout the review process. Motion by Council Member Taylor, seconded by Council Member Sweeney to Approve Consent Agenda Item #5 as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Contract Revisions – MS 4 Permit Collaboration – Rice Creek Watershed District Administrator Statz reviewed the presented contract revisions with Council as presented in the packet and stated that the primary objective was to have the agreement automatically renew as the joint program was working very well. Acting Mayor Koski stated that the collaboration with RCWD and the City has been in place since 2021 and that shouldn’t the dates be modified. Administrator Statz stated that this would be corrected and that an older version was utilized for these revisions as a previous amendment had been made which included the appropriate timeframes for the contract. Brief discussion ensued regarding the recent beaver dam issue and inspections. Administrator Statz stated that staff was alerted to the issue by the abutting property owners due to the high levels of the storm ponds and that the dam was concealed in a drainage pipe. Motion by Council Member Sweeney, seconded by Council Member Taylor to Approve the Revised – MS 4 Permit Collaboration - RCWD Agreement as presented. All in favor. Motion carried. IX. NEW BUSINESS Page 3 of 6 City of Centerville City Council Meeting Minutes February 14, 2024 1. New Liquor & Tobacco License th a. NY Liquor, 7093 – 20 Avenue South (Effective March 4-December 31, 2024) Administrator Statz stated that the item was placed on Council’s Agenda under New Business rather than Consent due to that this was a new owner to the location and that there was a small judgement that was released without prejudice against the individual that appeared in the Centennial Lakes Police Department background check and that staff was not recommending denial due to this but instead desired to draw Council’s attention to the matter. Council Member Taylor questioned the submitted background check results and questioned whether a background check was completed in the County where the applicant resides. Administrator Statz stated that the current check includes Anoka County interactions with public safety and the Criminal History section would show convictions and maybe not contact. He stated that the Council may request an additional query of the County where the applicant resides (Hennepin). Motion by Council Member Taylor, seconded by Council Member Mosher to Approve the Off-Sale Liquor and Tobacco License for NY Liquor Contingent Upon a Successful Background Check of Hennepin County Records. All in favor. Motion carried. 2. Contract – Hidden Spring Park Rain Garden Revitalization/Maintenance – Prairie Restorations, Inc. Administrator Statz gave a brief overview of the City’s acquisition of the property, improvements and the addition of the rain garden/filtration basin. He stated that the life span/vegetation growth has been overtaken by non-native species due to lack of professional rain garden maintenance. He stated that the quote contains removal of the existing growth and replacing with similar, native species plantings to the original plantings and to provide on-going maintenance which will extend the life span of the garden along with esthetics and ensuring continued filtration. He stated that the Parks & Recreation Committee is recommending approval of the contract and looking for volunteers to assist in the planting process, which would save some funding. He stated that the first year would involve planting and the second year would involve maintenance. Lengthy discussion ensued the necessity of long- term care, minimal maintenance in the past, lack of removal of non-native species and routine maintenance by a professional vendor. Council Member Taylor felt that this would be an opportunity for the public to become involved in rain garden maintenance and vitality with marketing during this revitalization. Administrator Statz stated that there are several grants available that could also be called to the public’s attention through the Rice Creek Watershed District (RCWD). Jr. Council Member Sauber asked about the shoreline and whether that would also be revitalized. Administrator Statz stated that the area along the shoreline was a separate planting plan and was very purposeful and that within the contact those areas were better established, and that spot spraying of non- native species would be included. Discussion ensued regarding the fee stated in the contract versus what was stated on the Request for Action form. Administrator Statz stated that there were two options; the inclusion of volunteers and Prairie Page 4 of 6 City of Centerville City Council Meeting Minutes February 14, 2024 Restoration completing the entire project and an error was made by adding the fees together. Administrator Statz clarified that the cost would be $7,770 for 2024 and $1,425 for 2025 with the ability to save $785 if volunteers were utilized. Council Member Koski asked who has maintained over the years. Administrator Statz stated that the Public Works staff has primarily mowed the basin in the fall and removed trees. Administrator Statz stated that two quotes were received, one from Prairie Restorations and another from RJs Property Maintenance. He felt that Prairie Restorations was more versed in plantings and maintenance needs. Council Member Koski felt that the volunteer aspect provided the community an opportunity to gain knowledge and take pride in their community. Council Member Sweeney stated that services contained in the quote were addressed in an email to Public Works Director Palzer in an amount of $2,525 for areas along the shoreline that needed service seeding and erosion control. Council Member Mosher asked if the $2,525 was included in the contract or additional to the contract. City Administrator Statz stated that it was contained in the contract under Item #8 and #15 in the quote. Motion by Council Member Taylor, seconded by Council Member Sweeney to Approve the Contract for Prairie Restoration, Inc. for Revitalization/Maintenance of the Hidden Spring Park Rain Garden not to Exceed $9,195 w/Option to Save $785 if Volunteers are Utilized. All in favor. Motion carried. 3. Schedule “Town Hall” Meeting Administrator Statz stated staff would like to arrange for more opportunities for residents to provide input regarding subjects such as: redevelopment of property, priorities of the city, and ability for one-on-one conversations, etc. He stated that the meeting would take place from 5-8 p.m. and that March 11 or 14, 2024 would be available. Additional discussion ensued regarding topics of discussion (i.e., redevelopment of the LaLonde Property, unfunded/large projects, population 5,000 and Tax Increment Financing (TIF), opportunities for education, meeting with developers, conducting a surveys at the same time, etc. Motion by Council Member Taylor, seconded by Council Member Sweeney to Schedule a “Town Hall” meeting for March 11, 2024, from 5-8 p.m. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report – Administrator Statz stated that his report was contained in the packet and that he would be happy to address any questions from the Council. He provided Council with a brief review. 2. Council Reports Junior Council Member Sauber stated that students observed President’s Day and that the Centennial Girls Hockey team is involved in section finals. a. Taylor – (i) Economic Development Authority - Council Member Taylor stated that Ms. Swenson was reappointed and that she was also appointed to the EDA. Page 5 of 6 City of Centerville City Council Meeting Minutes February 14, 2024 (ii) Police Governing Board – Council Member Taylor stated that Mayor Love was appointed the Chair and several contractual items were finalized. b. Koski – (i) Planning & Zoning Commission – Council Member Koski stated that the Commission discussed Max Storage and their receipt of their Certificate of Occupancy. He also reported that they have had several interested tenants. He briefly discussed the redevelopment of the LaLonde property. (ii) Fire Steering Committee – Council Member Koski gave no report. c. Sweeney - (i) Fire Steering Committee – Council Member Sweeney gave no report. (ii) Parks & Recreation Committee – Council Member Sweeney stated that the committee voted on names for the snowplow contest and declared a winner, “Clearopathra”. He also reported that they discussed the raingarden revitalization at Hidden Spring Park, Capital Equipment Replacement and Strategic Planning. He stated that a resident appeared before the committee requesting repairs and improvements to playground equipment at LaMotte Park. He stated that the committee also discussed the continuance of the Logo contest associated with the runs and Fete des Lacs. (i) Fire Protection Council – Council Member Sweeney gave no report. d. Mosher – (i) Economic Development Authority – Council Member Mosher gave no report. (ii) Police Governing Board – Council Member Mosher thanked Council Member Taylor for attending in his absence due to his illness. e. Love – (i) North Metro Telecommunications Commission – Mayor gave no report. (ii) Police Governing Board – Mayor Love gave no report. (iii) Other Mayoral Reports – Mayor Love gave no report. XI. ADJOURNMENT Motion by Council Member Sweeney, seconded by Council Member Taylor to Adjourn the Council Meeting of February 14, 2024, at 8:15 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 6 of 6