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2024-03-27 WS & CC Packet
CITY OF CENTERVILLE CITY COUNCIL MEETING & WORK SESSION AGENDA Wednesday, March 27, 2024 5:00 p.m./6:30 p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ WORK SESSION (5:00 PM) I.CALL TO ORDER 1.Roll Call II.DISCUSSION ITEMS 1.Personnel Policy 2.Fete des Lacs 3.Town Hall Take-Aways/2024-2025 Strategic Plan 4.Junior Councilmember Program Modifications III.ADJOURNMENT COUNCIL MEETING (6:30 PM) I.CALL TO ORDER 1.Roll Call II.PLEDGE OF ALEGIANCE III.APPROVAL OF AGENDA IV.APPOINTMENTS & PRESENTATIONS 1.None V.PUBLIC HEARINGS 1.None VI.APPROVAL OF MINUTES 1.March 13, 2024 City Council Meeting Minutes VII.CONSENT AGENDA 1.City of Centerville Claims through March 27, 2024 (Checks #36610-36628 & E2210-E2218) 2.Centennial Lakes Police Department Claims through March 21, 2024 (Checks #15145- 15163, E2024022-E2024026 & Payroll Check #15142-15144) 3. Centennial Fire District Claims through March 26, 2024 (Checks #9674-9681, E24003, Voided Check #9681 & Payroll Check #9672-9673) VIII.OLD BUSINESS 1. Zoning Code Changes (2nd Reading) Î Chapter 156 Table of Allowed Uses 2. Public Works Boiler Replacement IX. NEW BUSINESS 1. Grant Application Î Met Council Water Efficiency Grant Program 2. Cost Share Agreement Î Rice Creek Watershed District Î Centerville Lake Alum Treatment X.STAFF AND COUNCIL REPORTS 1.AdministratorÓs Report 2.Council Reports a)Taylor (i)Economic Development Authority b) Koski (i) Planning and Zoning Commission (ii)Fire Steering Committee c) Sweeney (i) Parks and Recreation Committee (ii) Fire Steering Committee (iii)Anoka County Fire Protection Council d) Mosher (i) Economic Development Authority (ii) Police Governing Board e) Love (i) North Metro Telecommunications Commission (ii) Police Governing Board (iii)Other Mayor Reports XI. ADJOURNMENT INFORMATIONAL MATERIALS None MEETING REMINDERS All meetings begin at 6:30 PM in City Council Chambers unless otherwise noted. 4/17/24 EDA (5:30 PM) 4/10/24 City Council 4/2/24 P&Z Commission 4/3//24 P&R Committee CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: March 27, 2024 Administration _WS 2 TITLE OF ISSUE: Fete des Lacs BACKGROUND AND SUPPLEMENTAL INFORMATION: Over the last 30 years or so, the city's annual festival has taken many twists and turns in terms of its organizational structure. In the early years, the local bars were front and center in putting the events together. Then, the Lions Club and City each found a role to play, along the way. For the past 5 to 7 years or so, the Lions Club and City have jointly run the festival. While the festival has grown and both the Lions and City have valued this partnership, there are a number of reasons that it may be time to let this progression continue, building on what we have established; a stable and successful festival. To that end, staff has been working with the Lions Club to thoughtfully shift responsibilities to the Lions. City festivals are not usually run by city governments, and most cities find it best if a community based organization can take them over. Staff will facilitate a discuss with the Council on the logistics of this shift in responsibilities and seek input on it. COST AND SOURCE(S) OF FUNDING: Funding and Revenue implications will be shared with the council at the meeting. REQUESTED COUNCIL ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: March 27, 2024 Administration WS 2.3 TITLE OF ISSUE: Town Hall & Open House BACKGROUND AND SUPPLEMENTAL INFORMATION: A town hall and open house will be held on Monday, March 25 from 5:00pm-8:00pm at city hall in the council chambers. Residents are invited to stop by to share their thoughts with staff and city council. will be provided at the March 27, 2024 city council meeting. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Update only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: March 27, 2024 Administration WS II.4 TITLE OF ISSUE: Junior Council Member Program Modifications BACKGROUND AND SUPPLEMENTAL INFORMATION: To date, our junior council members have been very engaged. Previous Junior Council Members have attended an LMC dinner and more recently, our Junior Council Member attended the LMC City Day on the Hill. Our current Junior Council Member has also attended an EDA meeting. Staff is requesting clarification on how we pay our junior council members for their attendance at meetings and/or events outside of the scope of city council meetings. Staff will follow-up with a resolution for council consideration in April. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: March , 2024 Administration VI.1 TITLE OF ISSUE , 2024 City Council Meeting Minutes BACKGROUND AND SUPPLEMENTAL INFORMATION: The minutes are contained in your packet for consideration. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve as submitted or with modifications. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ __________ _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE CITY COUNCIL MEETING MARCH 13, 2024 Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting on March 13, 2024, in Council Chambers and the meeting was live streamed by North Metro TV at 6:30 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. CALL TO ORDER Mayor Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Not Approved Council Member Russ Koski Council Member Darrin Mosher Council Member Raye Taylor Council Member Terry Sweeney Junior Council Member Avery Sauber (Non-Voting) ABSENT: None STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Koski, seconded by Council Member Sweeney to Approve the Agenda as stated above. All in favor. Motion carried. IV. APPOINTMENT/PRESENTATION 1. Emergency Medical Service (EMS) Annual Report Î M Health Fairview Misters Tom Dunn, Deputy Chief of EMS and Kevin Kane, EMS District Chief, M Health Fairview, appeared before the Council and presented their presentation contained in CouncilÓs packet. Discussion ensued regarding response times, increased call volumes, mutual aid calls staying stable, and the ending of COVID norms with falls and mental health/crises calls increasing. Discussion ensued City of Centerville City Council Meeting Minutes March 13, 2024 regarding non-transport calls where interventions have been delivered by their state, which may provide time for alternative resources (i.e., primary doctor contact, transport on own, etc.) Discussion also ensued regarding billing, lack of tax subsidies, non-transports not being billable, but Medicare/Medicaid and private insurance, if transported, can be charged and how the processes/fees for services. Several questions were answered (i.e. employee status Î close to being fully staffed; what the city could provide for in additional assistance Î appreciative for relationship and the opportunities to connect with the community - participation in Trunk or Treat, Touch a Truck and Main Street Market, Kids Night. Additional discussion regarding their employment of Clayton, an EMS Facility dog. 2. Resignation of Planning Commissioner a) Linda Broussard Vickers Administrator Statz stated that Ms. Broussard Vickers volunteered to serve until the vacancies were filled on the commission by others who were interested. He stated that her numerous years of serving, both in the capacities of Planning & Zoning Commission Member and Council Member provided a wealth of knowledge. Mayor Love stated that he desired to thank her for her service as she has stepped up several times to serve and assist the community. Council Member Koski echoed the MayorÓs sentiments. Motion by Council Member Koski, seconded by Council Member Sweeney to Accept the Resignation of Planning Commissioner Linda Broussard Vickers as Presented. All in favor. Motion carried. 3. Appointment of Planning and Zoning Commissioners a) Matthew McCabe b) Jeannie Seppala Mayor Love felt that the two appointments could be handled as one motion. Council Liaison Koski reported that the Commission had interviewed three candidates with, the two of them being recommended by the Commission to Council for appointment. Motion by Council Member Taylor, seconded by Council Member Mosher to Appoint Matthew McCabe and Jeannie Seppala, as Recommended by the Commission, to the Commission. All in favor. Motion carried. 4. Appointment of Parks and Recreation Committee Member a) Katya Port Council Liaison Sweeney stated that the Committee interviewed Katya Port and stated that she would bring a good perspective to the Committee as she is very mindful of park amenities, repairs, etc. Motion by Council Member Sweeney, seconded by Council Member Taylor to Appoint Katya Port, as Recommended by the Committee, to the Committee. All in favor. Motion carried. V. PUBLIC HEARING 1.None. Page 2 of 6 City of Centerville City Council Meeting Minutes March 13, 2024 VI. APPROVAL OF THE MINUTES 1.February 3, 2024, City Council Special Meeting Minutes Mayor Love provided an opportunity for Council to make modifications if needed. Administrator Statz stated that staff noted a typographical error in Council Member SweeneyÓs attendance rather than the late Council Member Steve King. Motion by Council Member Koski, seconded by Council Member Sweeney to Approve the February 3, 2024, City Council Special Meeting Minutes with the Above Stated Modification. All in favor. Motion carried. 2. February 28, 2024, City Council Work Session & Meeting Minutes Mayor Love provided an opportunity for Council to make modifications if needed. Council Member Sweeney requested that the ÐdÑ in ÐStatedÑ be removed in the third paragraph of Jr. Council Member SaberÓs report and Council Member Koski requested that ÐLoveÑ be added after ÐMayorÑ in the first sentence of the North Metro Telecommunications Commission report. Motion by Council Member Sweeney, seconded by Council Member Taylor to Approve the February 28, 2024, City Council Work Session & Meeting Minutes with the Above Stated Modification. All in favor. Motion carried. VII.CONSENT AGENDA 1.City of Centerville Claims through March 13, 2024 (Checks #36571-36609 & E2206-2209) 2.Centennial Lake Police Department Claims through March 7, 2024 (Check #15127-15141, E2024019-E2024021) 3. Centennial Fire District Claims through March 12, 2024 (Checks #9659-9671, E240002 & Payroll Check #9657-9658) 4. Res. #24-0XX Î Supporting MACTA Efforts to Modernize PEG Funding 5. Parks & Recreation Committee Recommendation to Approve Special Event Permit Application (Midwest Multi Races/KellyÓs Korner Î (Shake Your Shamrock), Use of Trails for Runs 6. Parks & Recreation Committee Recommendation to Approve a Request for Use of Laurie LaMotte Memorial Park Baseball Fields by Centennial Little League (April 1-September 30) Mayor Love provided an opportunity for members to pull items for additional discussion. Motion by Council Member Koski, seconded by Council Member Taylor Approve the Consent Agenda as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. None Page 3 of 6 City of Centerville City Council Meeting Minutes March 13, 2024 IX. NEW BUSINESS 1. Zoning Code Changes (First Reading) Î Chapter 156 Table of Allowed Uses Administrator Statz provided the Council with a brief review of the Request for Council Action as included in the packet. He did state that the modifications were typographical and slight modifications in nature and had the possibility of affecting submitted requests in the future. He reported that nothing was imminent to warrant only one reading. No action was taken. 2. Res. #24-XXX Î Voicing Opposition to Proposed Legislation Preempting Local Zoning Administrator Statz reported that he, Mayor Love , Council Member Taylor and Jr. Council Member Sauber attended the recent City Day on the Hill and had an opportunity to speak with Centerville legislative representatives regarding upcoming initiatives with this being one that is being brought forward. He stated that this bill has bipartisan support and will have wide effects on governing our city. He stated that this is a response to the housing crisis. Discussion ensued regarding Representative Engen was very supportive, and both legislators stated that they can attempt to modify the proposed legislation (i.e., sizes of homes, size of lots, but not parking and other items). Administrator Statz stated that Senator Gustafson shows empathy to the cities. However, she is hearing from labor groups regarding jobs, construction costs, interest rates and how to find a place in the middle. Discussion ensued regarding modification to the language contained in the resolution and a suggestion to address aging housing stock versus a community which has many new homes. Council Member Mosher suggested that contact information for both Rep. Engen and Senator Gustafson, along with County Commissioner Reinhart to be placed on our website. They discussed the urgency of forwarding the opposition as it is being heard at this time. Council Member Taylor requested a revision be made to the resolution encapsulating removal of aging housing stock in Centerville as this stock, versus new, would allow more affordable options for owners. Jr. Council Member Sauber expressed that it was important to forward the CityÓs opinions, felt that there were other ways to provide housing stock without removing local zoning authority. Mayor Love stated that Senator Gustafson stated that she does listen to the League of MN Cities regarding legislation. Administrator Statz incorporated the following language per Council Member TaylorÓs request: adding Ðespecially in cities like Centerville with aging housing stock,Ñ between Ðnegative consequences,Ñ and Ðincentivizing the razing of existing,Ñ in the fourth ÐWhereasÑ of the resolution. He read the new language. Motion by Council Member Taylor, seconded by Council Member Sweeney to Approve Res. #24- 005 Î Voicing Opposition to Proposed Legislation Preempting Local Zoning with the inclusion of the amended language. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS Page 4 of 6 City of Centerville City Council Meeting Minutes March 13, 2024 1.Administrator/Engineer Report Î Administrator Statz stated that his report was contained in the packet and that he would be happy to address any questions from the Council. He provided Council with a brief review. 2.Council Reports Jr. Council Member Sauber stated that that the boys hockey team was at State the previous week and that it was spring break. a.Taylor Î (i) Economic Development Authority - Council Member Taylor gave no report. (ii) Police Governing Board Î Council Member Taylor gave no report. b. Koski Î (i) Planning & Zoning Commission Î Council Member Koski stated that the Commission is working on the Land Use portion of the Code, interviewed candidates and thanked them for their desire to serve and again thanked Ms. Broussard Vickers. (ii) Fire Steering Committee Î Council Member Koski gave no report. c. Sweeney - (i) Fire Steering Committee Î Council Member Sweeney gave no report. (ii) Parks & Recreation Committee Î Council Member Sweeney stated that the committee had lengthy discussions regarding projects and priorities, heard a presentation from the Centerville Lions and interviewed candidate Ms. Port. (i) Fire Protection Council Î Council Member Sweeney gave no report. d. Mosher Î Thanked Linda Broussard Vickers for serving until interested candidates were appointed to the Planning & Zoning Commission. (i) Economic Development Authority Î Council Member Mosher gave no report. (ii) Police Governing Board Î Council Member Mosher gave no report. e. Love Î Briefed the Council regarding their attendance of City Day on the Hill, large discussion regarding the Local Zoning Authority but was able to speak with Representative Engen about Local Government Aid, regional Fire as costs are extremely high to operate smaller Districts, Fair Market Homestead Credit and offered an opportunity for the State to incentivize the Jr. Council Member Program. He offered an opportunity to Council Member Taylor and Jr. Council Member Sauber to speak regarding their experiences with both representatives. Jr. Council Member Sauber stated that she spoke about people of her age group prioritize; housing and college prices along with educational performance in non-public school grades as they are not what they should be. She also stated that she spoke with Representative Engen regarding the age of legislators and the need for younger representation and she stated that he is very passionate on the item. Council Member Taylor spoke about animal rights, mutual city goals and asked for support for certifying Veterinary Technicians and reaching out to skilled workers and validating them. (i) North Metro Telecommunications Commission Î Mayor Love gave no report. (ii) Police Governing Board Î Mayor Love gave no report. (iii) Other Mayoral Reports Î Mayor Love gave no report. Page 5 of 6 City of Centerville City Council Meeting Minutes March 13, 2024 XI. ADJOURNMENT Motion by Council Member Sweeney, seconded by Council Member Taylor to Adjourn the Council Meeting of March 13, 2024, at 8:00 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 6 of 6 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: March , 2024 Finance/Administration VII.1 TITLE OF ISSUE: City of Centerville Claims Through March 13, 2024 BACKGROUND AND SUPPLEMENTAL INFORMATION: The Check Detail Register is included in your packet for consideration. (Checks # & E22 Î E22) COST AND SOURCE(S) OF FUNDING: $ REQUESTED COUNCIL ACTION: Motion to Approve as submitted. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Check Detail Register Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 03/21/24 3:55 PM CITY OF CENTERVILLE Page 1 *Check Detail Register© Batch: 022924bank chg,032724PAY Check #Check DateVendor NameAmountCommentInvoice 10100 MIDWESTONE BANK 02/29/24 2210 eTASC G 101-21711FSA Payable$18.00FSA W/H - PAY PERIOD 5 Total $18.00 02/29/24 2211 eMIDWESTONE BANK E 101-41400-425Bank Service Charges$16.00TO RECORD BANK SERVICE CHARGES Total $16.00 03/15/24 2212 eIRS/EFTPS G 101-21701Federal Withholding$3,382.72FED. W/H - PAY PERIOD 6 G 101-21703FICA Tax Withholding$5,367.56FICA/MED W/H - PAY PERIOD 6 Total $8,750.28 03/15/24 2213 eMINNESOTA DEPT OF REVENUE G 101-21702State Withholding$1,433.94STATE W/H - PAY PERIOD 6 Total $1,433.94 03/13/24 2214 eOPTUM BANK - H.S.A. G 101-21714HSA Payable$1,597.85H.S.A. W/H - PAY PERIOD 5 Total $1,597.85 03/15/24 2215 e OPTUM BANK - H.S.A. HSA Payable$1,597.85H.S.A. W/H - PAY PERIOD 6 G 101-21714 Total $1,597.85 03/15/24 2216 ePUBLIC EMPLOYEES RETIREMENT G 101-21704PERA$4,413.79PERA W/H - PAY PERIOD 6 Total $4,413.79 03/20/24 2217 ePSN E 601-49400-428ACH File Charge291639$237.77UTILITIES ACH CHARGES - SERV THRU 2-29-24 E 602-43200-428ACH File Charge291639$237.77UTILITIES ACH CHARGES - SERV THRU 2-29-24 E 101-41400-428ACH File Charge291640$79.86PERMITS & FEES ACH CHARGES- SERV THRU 2-29-24 ACH File Charge291641$22.59MISC ACH CHARGES - SERV THRU 2-29-24 E 101-41400-428 Total $577.99 03/20/24 2218 eTASC G 101-21711FSA Payable$18.00F.S.A PAY PERIOD 6 Total $18.00 03/27/24 36610ANOKA COUNTY PROPERTY RECORDS E 101-41400-356Document Recording Fees$46.002408547.004 - 6882 DUPRE RD E 101-42280-454Property Taxes$155.541880 MAIN STREET - PROPERTY TAXES 2024 E 101-43000-454Property Taxes$155.542085 W CEDAR ST - PROPERTY TAXES 2024 Total $357.08 03/27/24 36611BLAINE BROTHERS, INC. E 101-43000-404Repairs/Maint Machinery/E01000138323$2,382.352001 STERLING TRUCK - REPAIRS Total $2,382.35 03/27/24 36612CANON FINANCIAL SERVICES INC. E 101-43000-400Computer, Copier Main. C32256868$33.13P.W. COPIER MAINT AGREE - SERV THRU 3-31- 24 Total $33.13 03/27/24 36613CENTERPOINT ENERGY 03/21/24 3:55 PM CITY OF CENTERVILLE Page 2 *Check Detail Register© Batch: 022924bank chg,032724PAY Check #Check DateVendor NameAmountCommentInvoice E 101-45202-380Utilities$171.346970 LAMOTTE DR - SERV THRU 2-27-24 E 101-42280-380Utilities$695.281880 MAIN ST - SERV THRU 2-27-24 E 602-43200-380Utilities$26.151785 PELTIER LAKE DR - SERV THRU 2-27-24 E 101-43000-380Utilities$826.162085 W CEDAR ST - SERV THRU 2-27-24 Total $1,718.93 03/27/24 36614CORE & MAIN E 601-49400-210Operating SuppliesU497112$600.00FIVE STAR 25' HOSE ONLY Total $600.00 03/27/24 36615IMAGE PRINTING & GRAPHICS E 101-45201-430Miscellaneous166435$416.91SUMMER IN CENTERVILLE SIGNS & KIOSK SIGNS Total $416.91 03/27/24 36616LEAGUE OF MN CITIES INS TRUST E 101-41400-360Insurance (Liability Ins.)$16,614.00VEHICLE AND PROPERTY LIABILITY INSURANCE 3-1-24 THRU 3-1-25 E 101-42400-360Insurance (Liability Ins.)$244.00VEHICLE AND PROPERTY LIABILITY INSURANCE 3-1-24 THRU 3-1-25 E 101-43000-360Insurance (Liability Ins.)$7,032.00VEHICLE AND PROPERTY LIABILITY INSURANCE 3-1-24 THRU 3-1-25 E 101-43140-360Insurance (Liability Ins.)$918.00VEHICLE AND PROPERTY LIABILITY INSURANCE 3-1-24 THRU 3-1-25 E 101-45202-360Insurance (Liability Ins.)$6,261.00VEHICLE AND PROPERTY LIABILITY INSURANCE 3-1-24 THRU 3-1-25 E 601-49400-360Insurance (Liability Ins.)$4,474.00VEHICLE AND PROPERTY LIABILITY INSURANCE 3-1-24 THRU 3-1-25 E 602-43200-360Insurance (Liability Ins.)$3,810.00VEHICLE AND PROPERTY LIABILITY INSURANCE 3-1-24 THRU 3-1-25 Total $39,353.00 03/27/24 36617LINCOLN NATIONAL LIFE INSURANC G 101-21721Long Term Disability Ins.$383.94LONG TERM DISABILITY INS - SERV THRU 4-30- 24 Total $383.94 03/27/24 36618LRS PORTABLES OF MINNESOTA E 101-45202-410Rentals (GENERAL)MP245893$413.00PORTABLE RESTROOMS - LAMOTTE & CORNERSTONE PARKS - SERV THRU 4-4-24 Total $413.00 03/27/24 36619M & B SERVICES G 601-24510Other Escrow$3,927.037064 CENTERVILLE RD - WATER CONNECTION EXCAVATION Total $3,927.03 03/27/24 36620MARCO, INC. E 101-41400-400Computer, Copier Main. C36064395$202.42STANDARD PAYMENT Total $202.42 03/27/24 36621MET LIFE INSURANCE CO. G 101-21716Dental Insurance$273.04DENTAL INS - SERV THRU 4-30-24 Total $273.04 03/27/24 36622NATIONWIDE RETIREMENT SOLUTION G 101-21705Other Retirement$1,600.00DEF COMP W/H - PAY PERIOD 7 G 101-21705Other Retirement$1,000.00DEF COM W/H - PAY PERIOD 6 Total $2,600.00 03/21/24 3:55 PM CITY OF CENTERVILLE Page 3 *Check Detail Register© Batch: 022924bank chg,032724PAY Check #Check DateVendor NameAmountCommentInvoice 03/27/24 36623NORBELLA OF CENTERVILLE E 601-49400-810Refunds & Reimb.$290.69REFUND ON SALES TAX FOR NORBELLA - TAX EXEMPT Total $290.69 03/27/24 36624RECYCLE TECHNOLOGIES E 101-45350-300Professional Srvs243971$1,679.05RECYCLING EVENT MARCH 2024 Total $1,679.05 03/27/24 36625SUN LIFE INSURANCE COMPANY G 101-21708Short Term Disability Ins$254.29SHORT TERM DISABILITY - APRIL 2024 G 101-21715Life Insurance$110.46LIFE INSURANCE - APRIL 2024 Total $364.75 03/27/24 36626TASC E 101-41400-300Professional SrvsIN3056890$26.74ADMINISTRATION FEE - COBRA - MAY 2024 Total $26.74 03/27/24 36627VERIZON E 101-43000-321Telephone9958708161$63.05CELL PHONE CHARGES THRU 3-9-24 E 101-42400-321Telephone9958708161$67.47CELL PHONE CHARGES THRU 3-9-24 E 601-49400-321Telephone9958708161$57.48CELL PHONE CHARGES THRU 3-9-24 E 602-43200-321Telephone9958708161$57.48CELL PHONE CHARGES THRU 3-9-24 E 603-43000-321Telephone9958708161$48.12TABLET - THRU 3-9-24 Total $293.60 03/27/24 36628XCEL ENERGY E 101-43140-386Other Utilities$15.681745 MAIIN ST - SERV THRU 3-7-24 E 101-43140-386Other Utilities$324.861682 MAIN ST - SERV THRU 3-7-24 E 101-45202-380Utilities$0.036970 LAMOTTE DR - SERV THRU 3-6-24 E 602-43200-380Utilities($247.68)7285 MAIN STREET - SERV THRU 3-7-24 E 101-45202-380Utilities$223.081600 LAMOTTE DR -BALLFIELD LIGHTS - SERV THRU 3-6-24 E 602-43200-380Utilities$32.261889 CENTER STREET - SEWER LIFT - SERV THRU 3-11-24 E 602-43200-380Utilities($620.00)7300 MILL RD - SEWER - SERV THRU 3-9-24 E 101-45202-380Utilities$24.781600 LAMOTTE DR - WARMING HOUSE - SERV THRU 3-7-24 E 601-49400-380Utilities$203.691875 FOX RUN - PUMP - SERV THRU 3-6-24 E 101-43140-386Other Utilities$2,576.27STREET LIGHTS - SERV THRU 3-10-24 E 101-43140-386Other Utilities($298.95)CREDIT E 601-49400-380Utilities$1,102.731800 MAIN STREET - SERV THRU 3-11-24 E 101-42280-380Utilities$710.981880 MAIN STREET - CITY HALL/FIRE STATION - SERV THRU 3-11-24 Total $4,047.73 $77,787.09 10100 Fund Summary 10100 MIDWESTONE BANK 101 General Fund$63,549.60 601 Water Fund$10,893.39 602 Sewer Fund$3,295.98 603 Storm Water Fund$48.12 $77,787.09 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Requested Council Meeting Date: Agenda Item # Department: March 27, 2024 Administration VII.2 TITLE OF ISSUE: Centennial Lakes Police Department Claims BACKGROUND AND SUPPLEMENTAL INFORMATION: The packet contains Check Register & Detail which includes the following disbursements for consideration: Payroll Check #151 45-151 63, E20240 22-E20240 2 6 & Payroll Check #15142-15144 COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve along with the Consent Agenda. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Supporting Documents Contained in Packet Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent X Tabled Until: ______________________________ Regular Other: ___________________________________ Payroll Checks #15142-15144 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: March , 2024 Administration VII.3 TITLE OF ISSUE: Centennial Fire District Claims Through March 12, 2024 BACKGROUND AND SUPPLEMENTAL INFORMATION: The packet contains Check Register and Detail which includes the following disbursements. Check #, Payroll Check #96-96 COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve Along with the Consent Agenda. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Supporting Documents Contained in Packet. Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CENTENNIAL FIRE DISTRICTCheck Register - FIREPage: 1 Check Issue Dates: 3/13/2024 - 3/26/2024Mar 21, 2024 01:29PM Report Criteria: Report type: Summary Check NumberInput DateCheck Issue DatePayeeAmount 967403/21/202403/26/2024Advanced Graphix, Inc.70.50 967503/21/202403/26/2024Alert 360129.78 967603/21/202403/26/2024ALEX AIR APPARATUS 2, INC85.11 967703/21/202403/26/2024CONNEXUS ENERGY498.51 967803/21/202403/26/2024FRATTALLONE'S HARDWARE & GARDEN10.01 967903/21/202403/26/2024Metro-INET2,419.00 968003/21/202403/26/2024MMKR, INC5,200.00 968103/21/202403/26/2024US BANK.00V 24000303/21/202403/26/2024US BANK1,861.58 Grand Totals: 10,274.49 Payroll Checks #9672 Î 9673 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICTInvoice Register - Report for COUNCILPage: 1 Input Dates: 3/13/2024 - 3/26/2024Mar 21, 2024 12:53PM NameInvoiceDescriptionInvoice DateTotal Cost Advanced Graphix, Inc. (314) Advanced Graphix, I2136702023 Dodge Ram: Reflective rear lettering, non-reflective patc03/26/202470.50 Total Advanced Graphix, Inc. (314):70.50 Alert 360 (108) Alert 360187502071st Quarter Security Monitoring (01/01/2024 - 03/31/2024)03/26/2024129.78 Total Alert 360 (108):129.78 ALEX AIR APPARATUS 2, INC (109) ALEX AIR APPARAINV-4953Drop Down Name Panel-Detachable (A.Kasa)03/26/202485.11 Total ALEX AIR APPARATUS 2, INC (109):85.11 CONNEXUS ENERGY (149) CONNEXUS ENER03 26 20242/7/2024 - 3/6/2024 Electric (for Station 1)03/26/2024498.51 Total CONNEXUS ENERGY (149):498.51 FRATTALLONE'S HARDWARE & GARDEN (184) FRATTALLONE'S HH66019/GFasteners03/26/20247.47 FRATTALLONE'S HH66023/GFasteners03/26/20242.54 Total FRATTALLONE'S HARDWARE & GARDEN (184):10.01 Metro-INET (223) Metro-INET1775MARCH - Phone & IT Services03/26/20242,419.00 Total Metro-INET (223):2,419.00 MMKR, INC (231) MMKR, INC556762023 Audit, PROGRESS BILLING (services through 2/29/2024)03/26/20245,200.00 Total MMKR, INC (231):5,200.00 US BANK (284) US BANK03 26 20242013 Ford Interceptor: Oil change / Brake Calipers / Air Filter03/26/2024919.63 US BANK03 26 2024Station 3: Paint for new doors03/26/2024152.92 US BANK03 26 2024Station 3: Paint supplies for new doors03/26/202416.22 US BANK03 26 2024Photos - 5x7 Prints for above lockers03/26/202426.16 US BANK03 26 2024FF II Cert. Exam: Caitlyn Haugo03/26/202426.25 US BANK03 26 2024Screws and Drill bit03/26/202418.36 US BANK03 26 2024Batteries03/26/202423.78 US BANK03 26 2024Tool holder (3)03/26/202423.94 US BANK03 26 2024National Registry of EMT's (Qty 7)03/26/2024175.00 US BANK03 26 2024Recycle old fridge03/26/202419.99 US BANK03 26 2024Handle replacement for square stem valve03/26/20243.22 US BANK03 26 2024Batteries (multiple types)03/26/202488.08 US BANK03 26 2024Alcohol prep pads, Ntrl gloves, Gause pads, Lub. jelly, Hot pac03/26/2024179.51 US BANK03 26 2024Cast metal handle03/26/202435.02 US BANK03 26 2024Handle lever kit03/26/202419.99 US BANK03 26 2024Trash can liners03/26/202442.98 US BANK03 26 2024Dry erase board and markers03/26/202428.68 CENTENNIAL FIRE DISTRICTInvoice Register - Report for COUNCILPage: 2 Input Dates: 3/13/2024 - 3/26/2024Mar 21, 2024 12:53PM NameInvoiceDescriptionInvoice DateTotal Cost US BANK03 26 2024Trash can liners03/26/202448.49 US BANK03 26 2024Shelf for cabinet03/26/202492.32 US BANK03 26 2024REFUND: Paper towels (never received)03/26/202483.27- US BANK03 26 2024White board cleaner, markers, clasps03/26/202413.79 US BANK03 26 2024Support shelf adjusters03/26/20246.48 US BANK03 26 2024Refund: Tool holder (2)03/26/202415.96- Total US BANK (284):1,861.58 Grand Totals: 10,274.49 Report GL Period Summary Vendor number hash:0 Vendor number hash - split:0 Total number of invoices:0 Total number of transactions:0 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: March 27, 2024 Administration VIII.1 TITLE OF ISSUE: Resolution 24-0XX - Zoning Code Changes (2nd Reading) Chapter 156 Table of Allowed Uses BACKGROUND AND SUPPLEMENTAL INFORMATION: A second reading on Zoning Code changes to Chapter 156 Table of Allowed Uses (2nd reading) will be presented at the March 27, 2024 city council meeting. See the attached memo for additional information. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to adopt resolution 24-0XX on zoning code changes to chapter 156 Table of allowed uses. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Memo Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ THE CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA ORD. #___, Second Series AN ORDINANCE TO REVISE THE CITYÓS ZONING CODE TO AMEND TABLE (156-A.1) OF DISTRICT ALLOWED USES The City Council of the City of Centerville hereby ordains: Section 1. Ordinance Adopted. That Table 156-A.1 District Uses, in Appendix A of the Centerville Zoning Code shall be amended as follows: Under ÐHousehold Living UsesÑ across from the ÐSingle-family attached dwellings up to two units per building,Ñ a ÐPÑ is added in the R2A category, indicating that single-family nits per building are allowed in the R2A zoning district. attached dwellings up to two u Under ÐHousehold Living Uses,Ñ across from ÐSingle-family attached or detached dwellings where in combination with multi-family dwellings on the development property meet the district density goal,Ñ a ÐPUDÑ is added in the M1 and M2 zoning districts, indicating the use is allowed in the downtown M1 and M2 zoning districts in the city. Under ÐCommercial UsesÑ across from Ðeating and drinking establishments,Ñ a ÐPUDÑ is added to the M1 and M2 zoning districts, indicating the use is allowed in the downtownM1 and M2 zoning districts. Section 2. Effective Date. This ordinance takes effect upon its adoption and publication of the amended City Code. ADOPTED by the City Council of the City of Centerville, Minnesota, this 27th day of March 2024. ___________________ D.Love, Mayor ATTEST: _____________________ Teresa Bender, City Clerk CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: March 27, 2024 Public Works VIII.3 TITLE OF ISSUE: Public Works Boiler Replacement BACKGROUND AND SUPPLEMENTAL INFORMATION: At a previous Council meeting, staff presented 3 options for replacement of the Public Works facility's failed boiler. Since that time, the boiler contemplated by Option 3 (purchase boiler off of E-bay) has been sold and is no longer available. Staff has also researched a geothermal option, but the initial investment needed was well over $150,000, making it something staff would not put forward as a viable option. Staff's new recommendation is for Option 1, replacement with the High Efficiency boiler. COST AND SOURCE(S) OF FUNDING: Net cost after rebates, $14,445; Capital Equipment Replacement Fund REQUESTED COUNCIL ACTION: Motion to authorize staff to execute a contract for the replacement of the public works building's boiler with a high efficiency boiler. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Staff Memo Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Memorandum Date: January 19, 2024 To: Honorable Mayor and City Council Members From: Mark Statz, PE Î City Administrator/Engineer Paul Palzer Î Public Works Director Subject: Public Works Building Boiler Replacement The boiler which provides the primary heat source for the equipment bay at the public works building has developed a significant leak in the heat exchanger that is not repairable at a reasonable price. Fortunately, this area has a back-up heating system which is keeping it heated while the boiler is down. Staff has solicited quotes for new boilers to replace the current one. There are several options, ranging from replacing it with a high efficiency unit to installing the same model as we had before. The current boiler operates at about 82% efficiency. It could be replaced with a high efficiency model (97%). There would be energy savings and a rebate available from CenterPoint Energy (see Option 1). Alternatively, the boiler could be replaced with a similar model at around that same performance (Option 2, below). Finally, Option 3 involves purchasing the exact same model as we currently have, new in the original crate, with venting, for $3,450.00 or best offer on eBay. We have researched the seller and verified they are a trusted seller and are capable of loading it onto a truck. It would need to be picked up from Pine Bluffs, Wyoming. So, we have options: Up-Front Costs and Options 1.) Purchase and install a new 97% efficient boiler installed for $15,945. This boiler would be eligible for a rebate of around $1,500 from CenterPoint Energy, making the net cost around $14,445. 2.) Purchase and install a new 80+% boiler from with 2 new circulation pumps for $11,650. No rebates would apply to this model. 3.) Purchase the eBay 82% boiler, send an employee to pick it up and have it installed by a contractor. The installation estimate is $1,600. Cost for fuel, hotels and food to pick up the boiler on 3 day trip would be $650-700. Alternatively, we have estimates for shipping for $1,500. Total cost if purchased at the listed price, using our employee to pick it up would be $3,450 + 1600 + 700 = $5,750. We would offer the seller a lower amount first to see if they would take it. We received quotes from Hugo Plumbing, Comfort Plus and Metro Heating. Each company did not quote all of the options and had various suggestions on how and what to do in each case. The pricing you see above, represents the low quote for each option, among the three contractors. Ongoing Costs Moving to a more efficient boiler will offer cost savings on our natural gas bill. The cost for gas at public works has been, in the past, about $1,100 per month during the heating season. This includes the boiler, roof top HVAC for the office area and the hot water heater. The difference of 97-82 is 15% @ $800 per month over 5.5 months would be $660 per year. Therefore, looking at the upfront capital costs for the high efficiency mo del vs. the least expensive traditional model gives us: $14,445 - $5,750 = $8,695/$660/yr = 13.2 years. So, the return on our investment would take about 13 years torealize. Our current boiler lasted 16 years. Recommendation Staff is recommending the purchase of the same model off of eBay and having it installed by a contractor (Option #3). As the existing boiler is removed, it can be stripped for parts to ensure we have no-cost replacement parts, since we would be installing the same model. Staff would also support Option #1 if the council felt that the return on investment time was reasonable and they desired to install a more energy efficient model for environmental stewardship reasons. CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: March 27, 2024 Administration IX.1 TITLE OF ISSUE: Met Council Water Efficiency Grant Application BACKGROUND AND SUPPLEMENTAL INFORMATION: The city would like to start a rebate program to reduce water use. The implementation will start with smart irrigation controllers with the goal to reduce annual water usage by 15,000 gallons per participant. The Met Council will cover 80% of the grant, and Centerville will cover 20%. Staff proposed to apply for a $5,000 grant which would cover 75% of the cost for a replacement smart irrigation controller. The homeowner would cover anything more than $150.00. The grant is only for replacement, not new installation. The application deadline is March 29th, with an implementation date of early July 2024. Requested match funding for this program is $1,000.00 for a total rebate for available funding of $6,000.00 to cover 50 smart irrigation controller upgrades with an anticipated water savings of 750,000 gallons annually. COST AND SOURCE(S) OF FUNDING: Water Fund REQUESTED COUNCIL ACTION: Motion for City Council to approve implementation of smart irrigation controller rebate program, apply for grant funding, and execute this program starting in July if funding is granted by Met Council. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ grant guidelines Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 2024 – 2026 METROPOLITAN COUNCIL WATER EFFICIENCY GRANT PROGRAM GUIDELINES updated 02/08/2024 Overview The Metropolitan Council (Council) will implement a water efficiency grant program effective July 1, 2024 to June 30, 2026. Grants will be awarded on a competitive basis to municipalities that are served by a municipal water system. The Council will provide 80% of the program cost; the municipality must provide the remaining 20%. Municipalities will use the combined Council and municipality funds to run their own grant or rebate programs. Grants will be made available in amounts with a minimum of $5,000 and a maximum of $50,000. Grantees will be required to provide estimated water savings achieved through this program for Clean Water, Land & Legacy Amendment reporting purposes. Legislative Directive - Minnesota 2021 Session Law $750,000 the first year and $750,000 the second year are for the water demand reduction grants to assist municipalities in the metropolitan area with implementing water demand reduction measures to ensure the reliability and protection of drinking water supplies. Fiscal year 2024 appropriations are available until June 30, 2025, and fiscal year 2025 appropriations are available until June 30, 2026. Grant Program Goal The goal of the water efficiency grant program is to support technical and behavioral changes that improve municipal water use efficiency in the seven-county metropolitan area. Critical Points to Remember The applying municipality must be served by a municipal public water supply system New construction and new developments are not eligible A portion of each eligible activity’s cost must be paid by the property owner Funds are for rebates or grants only; consulting and city staff time are ineligible Grant recipients must display the Clean Water, Land and Legacy Amendment logo and the Metropolitan Council logo on program-related web pages and paper communications 1 Grant Program Structure: Administrationand Funding The Water Efficiency Grant Program will be administered by Metropolitan Council Environmental Services (Environmental Services) and will be funded with $1,100,000 appropriated by the 2023 Minnesota Legislature. Grant applications will be reviewed and ranked by Metropolitan Council Water Resources staff. The remaining $400,000 of this funding has been allocated to a different, equity- focused municipal water efficiency grant project. Grants are only for water efficiency programs offering rebates or grants to property owners who are customers of the municipal water supply system and who replace specified water using devices with approved devices that use substantially less water. In municipalities where only some neighborhoods or areas are served by a municipal public water supply system, only those served by the municipal public water supply system are eligible. Grants will be awarded to municipalities in amounts ranging from $5,000 to $50,000 for providing rebates or grants to property owners. Municipalities will be responsible for the design and operation of their rebate or grant program and its details. Grant payments to the municipality will be for 80% of approved program amounts. The municipality must provide the remaining 20% of the granted/rebated amount to the property owner. Municipality rebates or grants are eligible for reimbursement on device replacements conducted July 1, 2024 through June 30, 2026. Here is an example of the grant funding design: Metropolitan Council Grant Amount $16,000 (80% of total) Municipality Match $4,000 (20% of total) Municipality Grant/Rebate Program Total$20,000 (100% of total) Eligibility This grant program is limited to municipalities in the seven-county metropolitan area. Municipalities eligible per above must apply to participate and, if approved, sign a standard Council Grant Agreement, before any eligible rebates or grants can be submitted for reimbursement. Agreements shall require that municipalities: Entirely pass through grants received (as is being done by Environmental Services) Verify purchase of devices to receive grants Retain records and cooperate with any audits Conduct all communications with property owners and ensure all written communications to property owners include both the Clean Water, Land and Legacy Amendment and the Metropolitan Council’s logo Provide quantitative information for state reporting purposes Eligible water efficiency devices consist of the following: Toilet replacement with a US EPA WaterSense labeled toilet Irrigation controller replacement with a US EPA WaterSense labeled controller, either weather- based or soil moisture-based Irrigation spray sprinkler body replacement with a US EPA WaterSense labeled spray sprinkler body Irrigation system audit by an Irrigation Professional certified by a US EPA WaterSense program Showerhead replacement with a US EPA WaterSense labeled showerhead 2 Clothes washing machine replacement with a US DOE Energy Star labeled clothes washing machine Residential dishwasher replacement with a US DOE Energy Star labeled residential dishwasher Expenses eligible for reimbursement are the out-of-pocket cost of the device and its installation only, not to include any owner labor costs. In addition, new construction and new developments are ineligible, as this program is intended as a current infrastructure replacement program. Application Process Applicants must be served by a municipal public water supply system Municipalities will submit Environmental Services supplied application form by March 29, 2024. Required information includes: o the municipality’s rebate or grant program design and work plan o proposed examples of communications to property owners o requested total grant amount o estimated annual amount of water saved by the applying municipality Application form is available at: https://metrocouncil.org/Wastewater-Water/Planning/Water- Supply-Planning/Grants/Water-Efficiency-Grant-Program/Water-Efficiency-Grant- Application.aspx Submit competed application to: henry.mccarthy@metc.state.mn.us Metropolitan Council will notify municipalities of grant awards by May 24, 2024. Proposal Selection Criteria In the event that funds requested exceed funds available, the following criteria will be used to determine the amount granted to a given municipality: Municipalities with identified water supply issues in Master Water Supply Plan Community Profiles or Local Water Supply Plans Municipalities’ ratio of peak monthly water use to winter monthly water use Municipalities’ average residential per capita water use The order in which applications are received and until grant funds are completely committed Funding Process and Reporting Requirements Utilizing forms provided by Environmental Services, the following information must be reported on a quarterly basis: o Number, type and amount of rebates or grants provided to property owners, along with each property address o Estimated annual gallons of water saved per device installation o Municipality matching funds disbursed o Number of unmet funding requests from property owners, if any Upon review and confirmation of the above information, Environmental Services will process a grant payment in the amount of 80% of approved total rebates or grants for the reporting period. Environmental Services will provide confirmation of grant balances available upon request and reserves the right to amend grant agreements, in collaboration with grantee municipality, if quarterly reporting indicates rebate or grant programs will not fully utilize grant awards within the grant period. 3 Qualified Activities Toilet replacement with a US EPA WaterSenselabeled toilet: https://lookforwatersense.epa.gov/products/Product-Search-Results-Toilets.html Irrigation controller replacement with a US EPA WaterSense labeled controller, either weather- based or soil moisture-based: https://lookforwatersense.epa.gov/products/Product-Search-Results-IrrigationController.html https://lookforwatersense.epa.gov/products/Product-Search-Results- SoilMoistureBasedIrrigationController.html Irrigation spray sprinkler body replacement with a US EPA WaterSense labeled spray sprinkler body: https://lookforwatersense.epa.gov/products/Product-Search-Results-Sprinkler.html Irrigation system audit by an Irrigation Professionals certified by a US EPA WaterSense program: https://lookforwatersense.epa.gov/pros/ Showerhead replacement with a US EPA WaterSense labeled showerhead: https://www.epa.gov/watersense/showerheads Clothes washing machine replacement with a US DOE Energy Star labeled clothes washing machine: https://www.energystar.gov/productfinder/product/certified-clothes-washers/results Residential dishwasher replacement with a US DOE Energy Star labeled residential dishwasher: https://www.energystar.gov/products/dishwashers Determining Estimated Water Savings Many manufacturers include annual water savings estimates in their device descriptions or specifications, and irrigation professionals report estimated savings after performing an irrigation system audit. In cases where estimated annual water savings are not provided or can’t be found, the WaterSense and Energy Star websites have information on estimated water savings. Toilet: https://www.epa.gov/watersense/residential-toilets Irrigation controller: https://www.epa.gov/watersense/watersense-labeled-controllers Spray sprinkler body: https://www.epa.gov/watersense/spray-sprinkler-bodies#:~:text=WaterSense%20Savings,- Experts%20estimate%20that&text=Installing%20WaterSense%20labeled%20spray%20sprinkle r,water%20and%20sewer%20costs%20annually. Irrigation audit: https://www.epa.gov/watersense/irrigation-pro 4 Showerhead: https://www.epa.gov/watersense/showerheads Clothes washing machine: https://www.energystar.gov/products/clothes_washers#:~:text=ENERGY%20STAR%20can%20 help%20families,less%20water%20than%20regular%20washers. Residential dishwasher: https://www.energystar.gov/products/dishwashers 5 6 Reporting Example Smart Irrigation Controller Program Fresh water is a finite resource. Fresh water used for irrigation picks up pollutants, such as fertilizer and pet waste, during its journey back to the groundwater supply. Locally, up to 60% of water usage for a typical home is used for outdoor irrigation during the growing season. Of that water use, roughly 50% is wasted on overwatering, evaporation, and non-target watering. Wasted fresh water could easily reach 150 gallons per house per day. One of the most effective and easy to implement solutions to improve our water conservation efforts in the City is to increase the efficiency of outdoor irrigation. EPA-certified WaterSense smart irrigation controllers greatly reduce overwatering by tailoring irrigation system operation to local weather, plant type, soil type, slopes, and other factors. In an effort to enhance water conservation efforts in the City by helping residents conserve water (while saving money), the City of Centerville will be implementing the Smart Irrigation Controller Program in Summer of 2024. About the Program What is being offered? Rebates of $150.00 are being offered to homeowners for the replacement of standard irrigation controllers with a smart irrigation controller. Controller rebates will be available on a first come basis. Who is eligible to participate? Any residence in Centerville that is connected to municipal water and has an irrigation system is eligible to participate. Participation is limited to one per residence for the life of the program. Please see the guidelines and eligibility criteria on the application form to see if you qualify to participate. How to receive a rebate? Complete an application form. Deliver the application to Centerville City Hall. Once received, City staff will process your application and if approved a check will be issued at the next City Council meeting. Smart Irrigation Controller Application FOR OFFICAL OFFICE USE ONLY Applicant: _______________________________________________ Staff Approval: ________________________ Property Address: _________________________________________ Date: _______________ City: __________________ State: ___________ Zip: _____________ Serial Number: _______________________ Phone: __________________________________________________ Cell: ____________________________________________________ Cash:OR Check: Email: ___________________________________________________ Check Number: _______________________ Are you connected to Ciy Water? Yes: No: Receipt Number: ______________________ Water Account Number: ________________ My signature indicates that the information provided is true, I have read and understood the program guidelines, and that I comply with the City of program requirements. I will allow a representative of the City installation if requested. Signature: ________________________________________________________Date:_________________________ ELIGIBILITYGUIDELINES Installation and programming of your new controller is the Must be a resident of the City of . responsibility of the property owner. Must be connected toCity water. of controller Must currently have a functionalirrigation Smart controllers on a first come, first served controller. basisand at the discretion of the City of . The City reserves Must have a smartphone (necessary to program and to operate the controller). theright to refuse any application for any reason. Must have in-home Wi-Fi strength at your Limit one controller per property address. existing controller by making sure that If your controller is located outside, you will need to purchase an your smartphone picks up at least two outdoor enclosure. The City is not responsible for providing an bars. Failure to have sufficient Wi-Fi atthe controller location may result in outdoor enclosure. compatibilityor functionality issues with The City is not responsible for sensor performance or water savings. your controller. No warranty, guarantee, or refunds are providedby the City. The City has the right to discontinue or amend theprogram at any time. All applications must be completed and turned in at CityHall. CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: March 27, 2024 Engineering IX.2 TITLE OF ISSUE: Cost Share Agreement - Rice Creek Watershed District - Centerville Lake Alum Treatment BACKGROUND AND SUPPLEMENTAL INFORMATION: At a previous Council meeting, Rice Creek Watershed District staff reported on a grant received to offset the majority of a roughly $1 Million Alum Treatment of Centerville Lake. They are seeking a small percentage of the needed funds from stakeholders, including the city's of Lino Lakes, Centerville and the Anoka County Parks Department, all of whom have territory on the lake and who's constituents enjoy all that the lake has to offer. This treatment will drastically improve the water quality in the lake and should last around 20 years. Staff is recommending that funding for this project be allocated from the Storm Water fund. The purpose of the storm water fund is to maintain the city's storm sewer system, including water quality infrastructure. This project is very much akin to installing a structural water quality feature such as a rain garden. COST AND SOURCE(S) OF FUNDING: $35,000 - Storm Water Fund REQUESTED COUNCIL ACTION: Motion to authorize execution of the proposed cost share agreement between the City and Rice Creek Watershed District for the Centerville Lake Alum Treatment project. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Emails Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ From:Matthew Kocian To:Mark Statz Subject:reimbursement agreement Date:Friday, March 15, 2024 4:31:21 PM Attachments:image001.png RCWD Centerville Alum Reimb Agrmnt DRAFT.pdf Caution: This email originated outside our organization; please use caution. Hello Mark, As discussed, we’ve developed a cost-share agreement for the Centerville Lake Alum Project. A draft agreement is attached for your consideration. The terms of the agreement follow what we’ve discussed previously, with a maximum contribution from each partner being $35,000, and Rice Creek contributing $50,000. However, it is presented slightly differently in the attached draft agreement. While $35,000 still represents approximately 3% of the total project budget (as previously discussed), the draft agreement presents the number as 22.6% of the – i.e. the share not covered by the grant. It’s structured this way to account for the possibility of actual costs being less than estimated costs. If actual costs estimated costs, RCWD will cover the difference, and partners will not pay more than $35,000. If actual costs are estimated costs, contributions from each partner will be reduced equally, while maximizing grant fund usage. Actual costs will be tallied as part of grant reporting. Please review the agreement and let me know if you have questions. I’d be happy to meet to discuss further. If you feel the agreement is acceptable, we can convert if from to , filling-in missing information and adding signature blocks. Thanks much, Matt Kocian Lake and Stream Manager Rice Creek Watershed District 763.398.3075 COSTSHAREAGREEMENT RICECREEKWATERSHEDDISTRICTand\[\] CentervilleLakeInternalPhosphorusLoadReduconProject A.TheRiceCreekWatershedDistrict(RCWD)and___________enterintothisagreementtofacilitate RCWDperformanceoftheCentervilleLakeInternalPhosphorusLoadReduconProjectΛͻtƩƚƆĻĭƷͼΜͲ intendingittobelegallybinding. B.TheProjectwillprovidefortheinlakeapplicaonofaluminumsulfateΛͻğƌǒƒͼΜtoCentervilleLake,in ordertoreducesedimentphosphorusreleasewithinthelakeandimprovewaterqualityandclarity.The Projectplanprovidesfortwoapplicaons,in2024and2026.Betweenthetwoapplicaons,RCWDwill collectsedimentcoresandusesedimentchemistrydatatore ŋ netheseconddose.RCWDesmatesthat theacvitywillreducephosphorusloadingtoCentervilleLakeby178poundsannually,andwillallow thelaketotransionfromimpairedtounimpairedstatus. C.RCWDappliedtotheStateofMinnesotaforacompeveCleanWaterFund(CWF)grantforthe Project,andhasbeenawardedagrantintheamountof$954,500.Thegrantrequiresalocalmatchin theamountof10percentofthegrantaward.___________ŋ ndstheProjecttobeinthepublicinterest, andwishestocontributeapartofthelocalmatchinordertoadvancetheProject. D.RCWDhasretainedaquali ŋ edandexperiencedengineering ŋ rmtodeterminedosageandprepare speci ŋ caonsfortheProjectandtomonitortheapplicaon.RCWDispreparedshortlytoissuearequest forquotesandtocontractforapplicaoninSpring2024. ACCORDINGLY: 1.RCWDwillmaintaincontractswiththeengineerandapplicator,andwillberesponsibletoimplement theProject,makealljudgmentsintheperformanceoftheProject,andmakeallpaymentsduetothe engineerandapplicator.RCWDwillberesponsibletoconformtotheCWFgrantagreementandwill receiveallpaymentsthereunderforProjectuse. 2.WhentheworkundertheğƦƦƌźĭğƷƚƩƭcontractiscompleted,RCWDwillprovideto____________an accounngof:(a)RCWDpaymentundertheĻƓŭźƓĻĻƩƭandğƦƦƌźĭğƷƚƩƭcontracts;(b)theamountof grantfundsreceived;and(c)theamountoftheRCWDpaymenttotheengineerandapplicatornot coveredbygrantfundsΛͻƌƚĭğƌƭŷğƩĻͼΜ͵Within30daysofreceivingtheaccounng,____________will disbursetoRCWDanamountequalto22.6percentofthelocalshareor$35,000,whicheverisless. 3.ThisagreementisnotajointpowersagreementwithinthemeaningofMinnesotaStatutes§471.59 andneitherpartyagreestoberesponsiblefortheactsoromissionsoftheotherpartywithinthe meaningofsubdivision1a(a)ofthatstatute.Eachpartyisresponsibleforitsownactsandomissionsto theextentauthorizedbylaw.Thisagreementcreatesnorightinanythirdparty,andwaivesno immunity,defenseorliabilitylimitwithrespecttoanythirdpartyortheotherpartytotheagreement. Onlycontractualremediesareavailableforthefailureofapartytoful ŋ llthetermsoftheagreement. \[signatureblocks\] From:Bruce DeJong To:Mark Statz Subject:Storm Water Fund Date:Thursday, March 21, 2024 4:34:36 PM Dear Mr. Statz, I have reviewed our financial system records to determine how much money is available in Fund 603 – Storm Water. At year end 2023, the cash balance was $310,628. There is sufficient money to be able to contribute $35,000 toward the matching requirement for the Centerville Lake alum treatment grant without adversely impacting any maintenance activities or projects planned for 2024 and beyond. Best regards, Bruce DeJong Finance Director City of Centerville 651-792-7932 Direct AdministratorÓs Report March 27, 2024 ADMINISTRATION Town Hall Open House Please drop by City Hall on Monday, March 25, 2024, between 5:00p.m.Î8:00p.m. to check out some of the neat things happening in Centerville. At the open house residents will be able to speak with staff and council about development and the LaLonde proposal as well as capital projects (both funded and unfunded). Finally, residents will be able to sign up for Polco, the cityÓs civic engagement software. We are looking th forward to seeing you at City Hall on March 25! Please help us spread the word about this event. Light refreshments will be served. ENGINEERING TH 20 Avenue (CSAH 54) Corridor Study Open House On March 26, from 4:30 Î 6:30 PM at Centerville City Hall, Anoka County and the Cities of Lino Lakes and Centerville will be hosting an open house to look at th draft layouts for the 20 Avenue corridor study. This study outlines how the roadway will look in the 5-to-10-year future. As businesses and residents are added to the area, this route has matured to the point where it has outgrown its current configuration. Come and be a part of designing its upgrade. PUBLIC WORKS WeÓre Hiring Seasonal Public Works/Parks Maintenance Worker This is a summer position assisting in general maintenance of city facilities (parks, streets, etc.). Requires valid driverÓs license and good driving record, high school diploma or GED, experience with maintenance quipment; ability to lift 25 lbs and occasionally up to 75 lbs. Must have personal transportation to work. Hourly pay: $16.30/hr. Applications will be accepted until filled and preference will be given to individuals that have been temporarily employed in this position previously. Click here for an employment application packet Public Services Technician (Full Time) The open application period for the Public Services Technician is now closed. We have received about a dozen applications for the position. Interviews of top candidates are being scheduled with the goal of having a hiring recommendation to the City Council by the second meeting in April. MN Department of Health Annual Inspection th Brian with the Department of Health performed his annual audit March 14 which consists of reviewing the Water system operation, water usage, operatorsÓ licensures, and yearly reports. The city has completed the Lead Service Line Assessment Program and submitted it to the Health Department. Samples were taken for the well entry points and tower for analysis. The city is compliant with all requirements of the water system. A follow-up report will be sent in 3-4 weeks detailing the visit, sample results and any recommendations. CENTERVILLE CARES Tips to Prevent Recreational Fires With warmer days ahead, we wanted to send out some tips on preventing recreational fires. Please consider the following when building campfire(s), burning debris, or discarding cigarettes: Maintain a 25ft minimum distance away from structures. Do not burn combustible materials. Keep a garden hose within reach. Note fire maximums of 3ft high & 3ft wide Do not burn construction debris, rubber, plastic, etc. Never leave a fire unattended Learn more fire prevention tips here. PARKS & RECREATION New Committee Member The City Council has officially appointed Katya Port to the Parks & Recreation Committee. She will be sworn in at their next meeting, making for a full committee. Thank you, Katya, for helping shape your community! ECONOMIC DEVELOPMENT Quad Area Chamber Calendar March 27, 2024 Î Nosh & Network Î 5:00PM-7:00PM Î Tavern on Main in Lino Lakes April 11, 2024 Î Monthly Board Meeting Î 12:00PM-1:00PM Î Online Meeting and City Hall Schedule March 25, 2024, 5-8 p.m. - Town Hall Open House March 26, 2024, 4:30-6:30 p.m. - Anoka County CSAH54 March 27, 2024, 5:00 p.m./6:30 p.m. Î City Council Work Session & Regular Meeting April 2, 2024, 5:30 p.m./6:30 p.m. Î Planning & Zoning Commission Work Session & Regular Meeting April 3, 2024, 6:30 p.m. Î Parks & Recreation Committee April 17, 2024, 5:30 p.m. Î Economic Development Authority Water Tower Consulting engineers, KLM, have finished their work in performing some tests on the towerÓs paint to help understand the scope and timing of a repaint. Staff will be discussing the results of that report with the City Council at an upcoming workshop. Public Works Truck Replacements Staff received confirmaiton that our 1-Ton pick-up is on order. ThereÓs no word yet on a delivery date. Centerville Lake Water Quality Project The Rice Creek Watershed District was awarded a $954,500 Clean Water Fund grant for an alum treatment on Centerville Lake. Matt Kocian, Lake and Stream Program Manager, said: ÐWeÓre very excited for this project, and confident that it will improve water quality conditions.Ñ If possible, the goal would be to complete the first ÐdoseÑ of treatment as early as April of 2024, with a second dose programmed for the spring of 2026. The watershed plans to hold some public informational meetings in the coming months as part of a larger public engagement strategy, including social media posts and appearing at city meetings, among other things. Mr. Kocian presented information at the January 24 City Council meeting and answered questions on project logistics. The watershed is seeking partner participation on the cost of the project from the two cities and the county parks department. CentervilleÓs share is estimated at $35,000. The City Council will consider their support of this cost at their March 27th meeting. ENGINEERING Northeast Metro Water Supply Planning Workshops The next workshop in this series of meetings regarding water supply will be on February 29. City Engineer Statz plans to attend and give input. We are also tracking a bill at the legislature that aims to make Water Supply a ÐRegionalÑ issue, giving authority to Met Council to oversee issues related to the topic. Our legislative advocates at Metro Cities and the League of Minnesota Cities are working to oppose this bill and any further regional overreach by Met Council. CENTENNIAL LAKES POLICE DEPARTMENT Hiring The department has one more open patrol position to fill. Please contact CLPD if you or someone you know is interested in joining the force. CENTENNIAL FIRE DISTRICT WeÓre Hiring WeÓre hiring! Click here for more info, or to apply: https://www.centennialfire.org/services-2. COMMUNITY DEVELOPMENT New Planning & Zoning Commissioners The Planning & Zoning Commission will have two new members sworn in at their April 2 meeting. Matt McCabe and Jeannie Seppala have been formally appointed by the City Council and are being brought up to speed on everything going on in terms of development proposals around the city. 1687 Westview Street (LaLonde Property) A Memorandum of Understanding was approved at the December 13 City Council meeting, outlining the various facets of a potential development deal involving Tax Increment Financing in support of a 110-unit market rate apartment building. The development was also presented to the planning commission for a sketch plan review on January 2, 2024. Ebert Companies is now working to prepare an application for a Preliminary Plat and PUD as the next step in the entitlement process. The developer for the LaLonde Proposal will be on hand at the Town Hall Open House on Monday, March 25th to answer questions regarding their proposed development. Recent updates to the site plan have the building shifted more to the south, to accommodate a fire lane along the north side of the building. Additionally, the parking lot on the west side of the building has been eliminated in lieu of more underground parking. This eliminates the need for improvements to Westview Street. Peltier Estates Sharper Homes has submitted an application for a Preliminary Plat and Planned Unit Development for the th 19 acres in the northeast portion of the city along 20 Avenue, just north of Deer Pass. The development th proposal features 24, detached townhomes served by a cul-de-sac off 20 Avenue. A trail connection to the sidewalk on the west side of Brian Drive will be made from the end of the cul-de-sac. A public hearing on nd the development will be held on April 2 , at the Planning & Zoning Commission meeting (6:30 PM at City Hall). The proposal is substantially the same as what was proposed in 2017 and again in 2021. rd Old Mill Estates 3 Addition rd The developer of Old Mill Estates is proposing a 3 Addition concept that went before the Planning & Zoning Commission for a ÐConcept ReviewÑ at their th March 4, meeting. This subdivision was always a st part of the discussion when Old Mill Estates (1 and nd 2 Additions) was platted. However, the developer needed more time to work out wetland and power line easement issues. With some of those issues more in hand, the proposed subdivision would break up Lot 8, Block 2, into 4 lots (3 new lots). We anticipate a formal application for Preliminary Plat, leading to a public hearing in May. Block 7 Property (Downtown) Kennedy Property Development Staff has not received any meaningful response from Kennedy Development. Other Interested Parties Our realtor has been speaking with a developer who is interested in exploring up to 50 townhome units on the site. Their product involves 3-story buildings, in a high-density arrangement, like row-homes. 1737 Main Street (Block 3) An interested party contacted the city, wishing to explore a retail/office storefront for a real estate business with apartments above. 7087 Centerville Road Î Connor James Salon (Block 8) The required fencing has been installed along the west edge of the parking lot. An inspection of the seeding will take place in the spring to wrap up the initial items on the Interim Use Permit. stnd Old Mill Estates 1 and 2 Additions The developer has had surveyors working on site to complete necessary documentation for close-out of the developmentÓs Rice Creek Watershed District Permit, which is the main remaining item to be addressed before we can look at closing out the development escrow. The city continues to work with the developer and builders on site clean-up items. Centerville Storage The facility is now open for business. The developer has completed drainage corrections along the north side of the facility and will continue to work on watershed permit close-out. Rehbein Commercial Developer securities have been received by the city for 35% of the initial project costs and will be held through the 2-year warranty period, which will end in 2024. Kwik Trip The city council approved a reduction in the developmentÓs security, with the final escrow release coming at the end of the 2-year warranty period (Dec. Ó24) Rehbein Industrial Developer securities have been received by the city for 35% of the initial project costs and will be held through the 2-year warranty period, which will end in 2024. Bay View Villas (Waterworks Site) Application for a wetland permit close-out has now been received by the watershed and is in process for approval. Several minor punch list items remain. Max Storage (Fairview Street) The building has been given a Certificate of Occupancy and is now fully operational. Drilling Estates The owner of the westernmost two lots on Mound Trail is looking to shift the common lot line between the two. After some discussion, all parties agree that platting the property (itÓs not currently platted) would be the best way to accomplish this. An application for preliminary plat has now been received and a public hearing will be held at the May Planning and Zoning Meeting. The plat would not create any new lots. The plat will be jointly signed by Centerville and Lino Lakes, since the properties straddle the municipal boundary. Development Inquiries Real Estate business owner looking to build storefront for ÐStagingÑ business, with some finished space nd for storage of staging items. Also interested in 2 floor apartments. Commercial Investor looking to purchase a commercial/industrial building in Centerville and convert it to commercial/industrial condominiums. COMMUNITY ENGAGEMENT (February 2024) Website (February) 1.3k users 1.2k new 4.2k page views Web Site (Featured News) Centerville Lake Alum Treatment CSAH 54 Corridor Study Open House Town Hall Open House City Day on the Hill Hiring Public Services/Public Works/Parks Tech Stories for Cemetery Tour Garage Sale Days Share your Feedback Î LaLonde Development Follow us on Social Media Reader Board (11,000+ cars/day) Committee/Commission Vacancy Announcement Meeting Schedules Voting information Go Cougar Hockey th CSAH 54 (20 Ave) Open House Town Hall Open House Social Media (559 Twitter; 794 FB Followers) (1,000/1,605 Total Impressions) City Accounts o 2/28 Name the Snowplow (685, 344) o 2/23 CC Agenda (X, 252) o 2/14 CenterStage: Max Storage (215,XXX) o 2/14 Anoka Co. Parks Road Recon Open House (X, 756) o 2/5 Join a Committee (100, 253) Community Email List (252 email addresses) Upcoming CC Agenda, Admin. Report & Newsletter Business Email List (60 email addresses) 3/6 Town Hall & Open House th 3/6 20 Ave. Corridor Study Open House 3/6 Quad Area Lunch & Learn on AI for Businesses Google Business Profile 134 profile views 84 Interactions 9 calls directly from site 52 asked for directions. 23 website visits from profile Informational Kiosk Î Cornerstone Park Town Hall Open House th CSAH 54 (20 Ave) Open House