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HomeMy WebLinkAbout2024-03-27 WS & CC Minutes - Approved CITY OF CENTERVILLE WORK SESSION & CITY COUNCIL MEETING MARCH 27, 2024 Pursuant to due call and notice thereof, the City of Centerville held their Work Session and their regularly scheduled City Council Meeting on March 27, 2024, in Council Chambers and the meeting was live streamed by North Metro TV. WORK SESSION (5:00 PM) I. CALL TO ORDER Mayor Love called the meeting to order at 5:00 p.m. 1. Roll Call PRESENT: Mayor D. Love Approved Council Member Russ Koski Council Member Darrin Mosher Council Member Raye Taylor Junior Council Member Avery Sauber (Non-Voting) ABSENT: Council Member Terry Sweeney City Attorney, Kurt Glaser STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis II. DISCUSSION ITEMS 1. Personnel Policy City Administrator Statz reviewed the Request for Council Action that was included in the Council’s packet. Discussion ensued regarding the amount of vacation allotted to staff, use of City owned vehicle and policy associated with that item, retaliation, the inclusion of the definition of a child (i.e., foster, birth, adoption, etc.), whether the Jr. Council Member fit the definition of a volunteer and whether seasonal/part-time employees could carry over their Earned Sick & Safe Time. 2. Fete des Lacs Administrator Statz reviewed the Request for Council Action that was included in the Council’s packet. Brief discussion took place regarding providing a donation to the Lions to include a minimum of events (i.e., fireworks, parade and a family-fun, free events at Laurie LaMotte Memorial Park during the weekend of the event) or entering into a Memorandum of Understand for the same items. 3. Town Hall Take-Aways/2024-2025 Strategic Plan Administrator Statz recapped the Town Hall meeting held on Monday, March 25, 2024 by stating that it was very well attended and reviewed numerous comments/concerns: Traffic on Main Street, traffic between the building site and the school, noise, height and drawings that show scale of building, school City of Centerville City Council Meeting Minutes March 27, 2024 security, price point of units, parking, why no retail component was included, how TIF works and its uses. Assistant City Administrator Lewis would include comments and concerns into the Strategic Plan. 4. Junior Council Member Program Modifications Administrator Statz reviewed the Request for Council Action that was included in the Council’s packet. He stated that Junior Council Member Sauber has attended several meetings outside of Council and was looking for Council input on whether the program should contain paying for those meetings along with attending Council meetings. Brief discussion ensued regarding paying for additional meeting attendance or only those that the Jr. Member was requested to participate in. It was determined that the policy would be modified to pay for meetings that were outside of regular Council meetings if invited to attend and a resolution would be brought forward to Council at their next meeting. III. ADJOURNMENT Mayor Love adjourned the meeting at 6:25 p.m. allowing for a 5-minute break prior to commencing Council’s regular meeting. COUNCIL MEETING I. CALL TO ORDER Mayor Love called the meeting to order at 6:30 p.m. 1. Roll Call PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Approved Council Member Raye Taylor Junior Council Member Avery Sauber (Non-Voting) ABSENT: Council Member Terry Sweeney STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis Public Works Director, Paul Palzer III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF AGENDA Mayor provided an opportunity for others to add or delete any items. Motion by Council Member Koski, seconded by Council Member Taylor to Approve the Agenda as stated above. All in favor. Motion carried. Page 2 of 6 City of Centerville City Council Meeting Minutes March 27, 2024 IV. APPOINTMENT/PRESENTATION 1. None. V. PUBLIC HEARING 1. None. VI. APPROVAL OF THE MINUTES 1. March 13, 2024, City Council Meeting Minutes Mayor Love provided an opportunity for the Council to modify if needed. Motion by Council Member Mosher, seconded by Council Member Koski to Approve the March 13, 2024, Meeting Minutes as presented. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through March 27, 2024 (Checks #36610-36628 & E2210-E2218) 2. Centennial Lakes Police Department Claims through March 21, 2024 (Checks #15145- 15163, E2024022-2024026 & Payroll Check #15142-15144) 3. Centennial Fire District Claims through March 26, 2024 (Checks #9674-9681, E24003, Voided Check #9681 & Payroll Check #9672-9673) Mayor Love provided an opportunity for members to remove items for additional discussion. Motion by Council Member Taylor, seconded by Council Member Mosher Approve the Consent Agenda as presented. All in favor. Motion carried. VIII. OLD BUSINESS nd 1. Chapter 156, Table 156-A.1, District Allowed Uses Amendment (2 Reading) a. Ord. #XXX, Second Series Administrator Statz stated that the Council reviewed the recommended amendments at their previous meeting and explained that two readings were required by State Statute. Motion by Council Member Mosher seconded by Council Member Taylor to Adopt Ord. #135, Second Series Amending Chapter 156, Table 156-A.1, District Allowed Uses as presented. All in favor. Motion carried. 2. Public Works Boiler Replacement Administrator Statz reviewed the Request for Council Action contained in Council’s packet and stated that Option 3 is no longer an option as the item was sold and that staff was recommending Option 1, a Page 3 of 6 City of Centerville City Council Meeting Minutes March 27, 2024 high-efficiency boiler. He stated that Public Works Director Palzer was present to answer any questions. Numerous questions were asked regarding preventative maintenance, warranty period, maintenance agreement, owner’s manuals, and draining of existing fluids for an additional $3,000 fee if determined to be needed. Motion by Council Member Mosher, seconded by Council Member Taylor to Approve the installation of a high-efficiency boiler at the Public Works site with the inclusion of draining existing fluids if needed and not to Exceed $20,000. All in favor. Motion carried. IX. NEW BUSINESS 1. Grant Application – Met Council Water Efficiency Grant Program Administrator Statz stated that this grant/programs to save water and costs for residents has been around for a number of years and the City would like to offer an opportunity to residents to participate in a water conservation program while saving money on their water bills. He stated that typically individuals that irrigate their lawn, set their irrigation system to operate 2-3 times per week which does not take into account rain/moisture conditions. He reported that the smart irrigation controllers are tied into the National Weather Service, and the price of the controllers have become more affordable. He stated that other communities have purchased these in quantities, then sold them to their residents. He would prefer not to just have one brand out in the community, allow residents to utilize their preferred contractor along with their recommendations for a controller. He stated that he is proposing that the City’s program offer a $150 rebate to residents who participate with the program being a first-come, first- served program with an application form being submitted to the City for participation. Discussion ensued regarding saving water was beneficial to the City, environment and citizens, supportive of program and within the same grant would cover replacement of toilets, shower heads, wash machines, dishwashers, 20% of population having irrigation systems where as toilets would provide for more that may assist more of the population, Administrator Statz stated that maybe phase II of this grant and be more prepared next year, an argument for irrigation/summer usage of water, rewarding residents equally, providing educational information for water conservation, above ground pool filling and not just sprinkler systems the cause of the heavy water usage during the summer months, utilizing social media, website and mobile application to markets its availability. Motion by Council Member Taylor, seconded by Council Member Mosher to Authorize Submission of the Grant Application – Met. Council Water Efficiency Grant Program and the City’s Application Process if awarded as submitted. All in favor. Motion carried. Mayor Love thanked Public Works Director for his work on the program and being available to discuss the item. 2. Cost Share Agreement – Rice Creek Watershed District, Centerville Lake Alum Treatment Administrator Statz stated that the RCWD successfully awarded a grant to treat Centerville Lake with Alum. He stated that it was a minimal match and that the Watershed was requesting that abutting /larger portion property owners (i.e., City of Lino Lakes, Anoka County Parks and the City of Centerville) Page 4 of 6 City of Centerville City Council Meeting Minutes March 27, 2024 assist in funding a portion of the costs as all residents enjoy the lake and that funds could be expended from the Storm Water Fund. He stated that Storm Water Funds are utilized to construct rain gardens, prevent flooding, ensure filtration of water prior to running into lakes, streams/creeks and rivers. He stated that staff was very supportive of the use of the funds, felt that it was appropriate, in the project and agreement. Discussion ensued regarding treatment applications in May, 2024 and one in 2026, the science of the dosages ensuring that the second dose is correct, education on the treatment, effects of fertilizers and additional assistance with alleviating the problem going forward, and the completion of an additional carp survey in case management is needed. Motion by Council Member Taylor, seconded by Council Member Mosher to Authorize State to Enter into a Cost Share Agreement with the Rice Creek Watershed District Regarding the Centerville Lake Alum Treatment Project. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report – Administrator Statz stated that his report was contained in the packet and that he would be happy to address any questions from the Council. He provided the Council with a brief review. He stated that both the Town Hall-Open House and CSAH 54 Corridor Study were well attended. Assistant City Administrator Lewis stated that the EDA Business Appreciation was scheduled for November 4, 2024, 5:30 p.m. – 7:00 p.m. at the Southern Rail and for Council Members to mark their calendars along with local businesses. Junior Council Member Sauber stated that the fourth quarter would be starting the following week, freshmen and juniors were completing State testing, a lot of the spring sports have had their trials or will be having them within the coming week. Council Reports a. Taylor – (i) Economic Development Authority – Council Member Taylor gave no report. b. Koski – (i) Planning & Zoning Commission – Council Member Koski gave no report. (ii) Fire Steering Committee – Council Member Koski gave no report. c. Sweeney - (i) Parks & Recreation Committee – Council Member Sweeney gave no report. (ii) Fire Steering Committee – Council Member Sweeney gave no report. (iii) Anoka County Fire Protection Council – Council Member Sweeney gave no report. d. Mosher – (i) Economic Development Authority – Council Member Mosher stated that the board authorized the purchase of reusable grocery totes for Fete des Lacs and the Anoka County Business Sumit. He stated that the EDA would be hosting a booth at the 3M Open so Page 5 of 6 City of Centerville City Council Meeting Minutes March 27, 2024 they would be purchasing some logo’d golfballs, purchased some beanies and campfire mugs for this years’ Business Appreciation Event and they discussed placing planters along Main Street. (ii) Police Governing Board – Council Member Mosher gave no report. e. Love – Mayor Love stated that there were fantastic turnouts for the two open houses and that he wanted to thank staff, Council Members, P & Z and P & R members along with the public. He thanked Council Member Koski for his advocacy/leadership in providing the public with opportunities for providing input. He stated that the City was a member of Mayor’s Alliance to End Childhood Hunger and that the City had been requested to provide information regarding why this was important for our community, he listed several Centerville Cares articles regarding the issue (i.e. Hunger Day on the Hill and the Centennial Schools Summer Food Service Program) and thanked Assistant City Administrator Lewis for her assistance regarding the items. Stated that his quote “This initiative is important to me as I personally know what it feels like to be hungry as a child. I understand how difficult it is to go to school with an empty stomach. I know the fear of not knowing where your next meal will come from. These memories allow me to have compassion and a desire to make a difference.” Is on their website as his personal comment and glad to be a part of the Alliance. He reported that the most recent League of MN Cities newsletter contained an article about our Jr. Council Member Program, and he sent the same article to the local paper. He also stated that he wrote a small article about Centerville for the two local papers. Mayor Love wished the audience a Happy Easter. (i) North Metro Telecommunications Commission – Mayor Love gave no report. (ii) Police Governing Board – Mayor Love gave no report. (iii) Other Mayoral Reports – Mayor Love gave no report. XI. ADJOURNMENT Motion by Council Member Taylor, seconded by Council Member Koski to Adjourn the Council Meeting of March 13, 2024, at 7:28 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 6 of 6