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HomeMy WebLinkAbout2024-04-24 CC WS & Meeting Minutes - Approved CITY OF CENTERVILLE WORK SESSION & CITY COUNCIL MEETING APRIL 24, 2024 Pursuant to due call and notice thereof, the City of Centerville held their Work Session and their regularly scheduled City Council Meeting on April 24, 2024, at 5:30 p.m. and 6:30 p.m. (respectively), in Council Chambers. The regularly scheduled meeting (6:30 p.m.) was live streamed by North Metro TV. WORK SESSION (5:00 PM) I. CALL TO ORDER Mayor Love called the meeting to order at 5:00 p.m. 1. Roll Call PRESENT: Mayor D. Love Council Member Darrin Mosher Council Member Raye Taylor Approved ABSENT: Council Member Russ Koski Council Member Terry Sweeney Junior Council Member Avery Sauber (Non-Voting) STAFF: City Administrator, Mark Statz Assistant City Administrator Athanasia Lewis City Attorney, Kurt Glaser Finance Director, Bruce DeJong II. DISCUSSION ITEMS 1. Delegation of Authority for Paying Certain Claims Finance Director DeJong reviewed his memorandum that was included in the packet. Discussion ensued regarding preapproval of vendors, utility vendors being automatically being preapproval, having a conservative approach regarding payments without prior approval, continued process of providing a check list in the packet and that staff would be drafting a policy for a future agenda item. 2. Block 7 Development Proposal Administrator Statz reviewed the information that was included in the Council’s packet. Discussion ensued regarding the possibility of moving the trail that runs through the edge of the parcels, the interested developer is interested in securing the two parcels to the west and that a ghost plat may be a viable option for making a decision on relocation of the trail for future discussion. 3. LaLonde FAQ Document City of Centerville City Council Work Session & Meeting Minutes April 24, 2024 Administrator Statz stated that Staff drafted Frequently Asked Questions (FAQ) guide regarding the proposed development, and he reviewed what was contained in their packet with them. Lengthy discussion ensued regarding recommended additions to the FAQ such as adding information regarding Tax Increment Financing and its positive impacts; adding information regarding height and scale information comparative to the existing home on the parcel; ownership of the property; potential construction if Tax Increment Financing was not considered for a similar project; and inclusion of the revised FAQ in the Planning & Zoning Commission’s packet for the May 7, 2024 meeting with the information being forwarded to all other boards and commissions of the City. 4. Mixed Use Development Proposal in Commercial District Administrator Statz reviewed the information that was contained in Council’s packet regarding a developer who was interested in constructing a high density, market rate multi-family development on th the corner of 20 and Main Street with a vertically integrated retail component. He stated that the parcel was currently zoned B-2, Main Street Commercial and a Comprehensive Plan Amendment would be needed to allow for such construction. Discussion ensued regarding additional interest if the development had first floor retail and the possibility of continuing discussions. III. ADJOURNMENT Mayor Love adjourned the meeting at 6:05 p.m. allowing for a 25-minute break prior to commencing Councils regular meeting. COUNCIL MEETING I. CALL TO ORDER Mayor Love called the meeting to order at 6:30 p.m. 1. Roll Call PRESENT: Mayor D. Love Council Member Darrin Mosher Council Member Raye Taylor Approved ABSENT: Council Member Russ Koski Council Member Terry Sweeney Junior Council Member Avery Sauber (Non-Voting) STAFF: City Administrator, Mark Statz Assistant City Administrator Athanasia Lewis Attorney, Kurt Glaser III. PLEDGE OF ALLEGIANCE Page 2 of 8 City of Centerville City Council Work Session & Meeting Minutes April 24, 2024 IV. APPROVAL OF AGENDA Mayor provided an opportunity for others to add or delete any items. Mayor Love added Item #5, IX. New Business, Centerville Lions Donation – Parks & Recreation Committee. Administrator Statz added Item #6, IX. New Business, Pre-Development Signage. Motion by Council Member Taylor, seconded by Council Member Mosher to Approve the Agenda as stated above. All in favor. Motion carried. IV. APPOINTMENT/PRESENTATION 1. None. V. PUBLIC HEARING 1. None. VI. APPROVAL OF THE MINUTES 1. April 10, 2024, City Council Meeting Minutes Mayor Love provided an opportunity for Council to make modifications if needed. Motion by Council Member Taylor, seconded by Council Member Mosher to Approve the April 10, 2024, Meeting Minutes as submitted. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through April 24, 2024 (Checks #36662-36690, E2224-2229) 2. Centennial Lakes Police Department Claims through April 18, 2024 (Checks #15187-15201, E2024031-2024034 & Payroll Check 15184-15186) 3. Centennial Fire District Claims through April 23, 2024 (Checks #969688-9699, E240004 & Payroll Check #9686-9687) 4. Encroachment Agreement, 1754 Partridge Place – Fence 5. Encroachment Agreement, 6881 Mallard Way – Fence 6. Fireworks Contract 7. 6908 Oak Circle – (Storm Drainage Grant Program) a. Special Assessment Agreement/Waiver of Hearing & Appeal (Revised) b. Grant of Permanent Easement Mayor Love provided an opportunity for members to pull items for additional discussion. Page 3 of 8 City of Centerville City Council Work Session & Meeting Minutes April 24, 2024 Motion by Council Member Taylor, seconded by Council Member Mosher Approve the Consent Agenda as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Public Works Technician Hire Administrator Statz reviewed the Request for Council Action contained in the Council’s packet. He stated that this position funding was included in the 2024 Budget. He reported that the City is structured with the City Administrator form rather than a City Manager form where Council hires staff versus the City Manager. Administrator Statz stated that informal offer for hire was made at a Grade 6, Step 4 level due to his extensive experience. He also stated that Mr. Barmettler was also offered 2 years credit towards the PTO accrual schedule pending Council consideration. Additional discussion ensued regarding water/sewer certifications with a certification timeframe of one year, on call requirements being the Public Works Director’s judgement, a radius of response time being met, class A licensing, etc., Motion by Council Member Taylor, seconded by Council Member Mosher to Approve the Hiring of Mr. Alex Barmettler at the Above stated Pay and Additional Vacation Allotment Upon Satisfactory Background and Health Screening. All in favor. Motion carried. nd 2. Proposed Ord. #136, Second Series – Amending Table 156-A.1 (2 Reading) Administrator Statz stated that this was a minor correction and the second reading. Motion by Council Member Taylor, seconded by Council Member Mosher to Proposed Ord. #136, Second Series – Amending Table 156-A.1 as presented. All in favor. Motion carried. IX. NEW BUSINESS 1. Res. #24-0XX – Calling for a Public Hearing on the Establishment of a Redevelopment Tax Increment Financing District in the Downtown Area Administrator Statz reviewed the Request for Council Action contained in the Council’s packet. He briefly stated that requirements allowed by law and the timing of the moving parts needed to appropriately establish the district. Motion by Council Member Taylor, seconded by Council Member Mosher to Amend the Language Contained in Res. #24-008 – Calling for a Public Hearing on the Establishment of a Redevelopment Tax Increment Financing District in the Downtown Area with the Location Being Amended to TBD Rather than being Held at City. All in favor. Motion carried. Motion by Council Member Taylor, seconded by Council Member Mosher to Adopt the Presented Res. #24-0XX – Calling for a Public Hearing on the Establishment of a Redevelopment Tax Increment Financing District in the Downtown Area With the Amended Language of the Previous Motion. All in favor. Motion carried. Page 4 of 8 City of Centerville City Council Work Session & Meeting Minutes April 24, 2024 2. City Council Chambers Broadcast Technology Upgrade Administrator Statz reviewed the Request for Council Action contained in the Council’s packet. He briefly stated that the City had been plagued with echoing during Zoom meeting and new technology has emerged and this would be a minimal upgrade, that he recommended and that funds would come from the Cable Fund. Discussion ensued regarding alternative options, other upgrades, North Metro TV’s assistance in the recommendation and intermittent issues being something new each issue or human error. Motion by Council Member Taylor, seconded by Council Member Mosher to Authorize the Quote/Purchase from Z-Systems to Purchase the Quoted Equipment. All in favor. Motion carried. 3. Consider Rescheduling of June 26, 2024, City Council Meeting Administrator Statz reviewed the Request for Council Action contained in the Council’s packet. He stated that several members of the Council may be in attendance of the League of MN Cities Annual Conference on June 26 – 28, 2024 and the necessity of a quorum for some major projects that are coming before the Council for consideration. He also stated that staff was proposing the meeting to take place on Tuesday, June 25, 2024. Discussion ensued regarding whether the decision needed to be made this evening and to forward a survey regarding availability. Motion by Mayor Love, seconded by Council Member Taylor to Table the Item. All in favor. Motion carried. 4. Website and Mobile App Renewal Assistant City Administrator Lewis reviewed the Request for Council Action contained in the Council’s packet. She stated that the vendor was modifying their pricing structure for year 4 due to investments in cyber security, adding additional services for ADA services, etc. Discussion ensued regarding renewal adjustments, the structure that was stated when purchasing the product and services, services being $1,000/month currently and a 5% increase for year 4, additional options and similar procedures for migration to another provider and redesign, and previously receiving a very competitive pricing along with the Mobile App. She stated that the City was eligible for redesign in 2026. She stated that the Department of Justice has been more active with looking at sites ensuring ADA requirements and that staff had recently attended a League of MN Cities Safety Training addressing the item. Motion by Council Member Taylor, seconded by Council Member Mosher to Approve the Agreement for Year Three and Four for Renewing the Website Services and Mobile App as presented. Page 5 of 8 City of Centerville City Council Work Session & Meeting Minutes April 24, 2024 Council Member Mosher requested additional clarification stated that the period would be for two years. Assistant City Administrator Lewis stated it would be a renewal for 2024 and then a price increase in 2025 of 5%, and he requested an additional quote. All in favor. Motion carried. 5. Centerville Lions Donation to the Parks & Recreation Committee Mayor Love thanked the organization for their generosity ($500) of presenting a check to him at the Lions annual Cadillac Dinner recently. Motion by Council Member Taylor, seconded by Council Member Mosher to Accept the Donation of the Centerville Lions Club to the Parks & Recreation Committee in the Amount of $500. All in favor. Motion carried. 6. Pre-Development Signage Administrator Statz stated that the city had been approached by a resident to place a sign adjacent to an upcoming Public Hearing regarding a proposed development. He felt that with the particular request, it would be timely to consider a potential procedure going forward for similar projects. He had concerns regarding a citizen group’s creation of signage and its placement in a road right-of-way and the possibility of many signs appearing in similar situations, who had authority, opinions, etc. He stated that several City’s place signage to draw attention to pending development with a date for public hearing and a policy going forward for all developments. Administrator Statz stated that previously Council discussed the legal requirement for mailed notice being 350’ and whether Council wanted to increase the mailed radius and Council chose not to. He stated that the city has made great strides with being transparent, additional engagement opportunities, open house, etc. and he would not recommend this procedure. Discussion ensued regarding developer expense for signage, citizens placing signs, regulations for placement of signage and property owner’s permission, that the City of Blaine placing signage on site/right-of-way, opinion signage within their yards must follow the regulations, the language being clear/neutral/unbiased, city produced signage paid for by the developer if considered, the city has never encountered this before, size requirements/restrictions, no issues with being aggressive with information being placed on the City’s social media venues as has occurred. No motion was made with the item being discussion only. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report – Administrator Statz stated that his report was contained in the packet and that he would be happy to address any questions from the Council. He provided the Council with a brief review. Assistant City Administrator Lewis reported that earlier in the week the Quad Area Chamber of Commerce had held their quarterly breakfast and attendees received an update from the School District on a 10-year plan for school facilities upgrades where there are receiving input from groups and students, that they were adding a new Pathway offering of Health Sciences and Page 6 of 8 City of Centerville City Council Work Session & Meeting Minutes April 24, 2024 Sports Management. She also provided an update on behalf of Jr. Council Member Sauber who stated that prom and AP testing were coming up, that the Centennial Girls Lacrosse were 3-1 and that they would be playing Coon Rapids this evening, that the Spring musical was opening next week, and she was disappointed that she was not in attendance this evening. 2. Council Reports a. Taylor – (i) Economic Development Authority – Council Member Taylor gave no report. (ii) Police Governing Board – Council Member Taylor gave no report. b. Koski – (i) Planning & Zoning Commission – Due to absence no report was given. (ii) Fire Steering Committee – Due to absence no report was given. c. Sweeney - (i) Fire Steering Committee – Due to absence no report was given. (ii) Parks & Recreation Committee – Due to absence no report was given. (iii) Fire Protection Council – Due to absence no report was given. d. Mosher – (i) Economic Development Authority – Council Member Mosher stated that information was given regarding additional marketing opportunities for businesses. Assistant City Administrator Lewis stated that many businesses took advantage of the CenterStage Program early on with participation being minimal in the third year. She stated that she would be bringing additional marketing options for consideration of program modifications. Council Member Mosher stated that discussions took place regarding the downtown beautification with additional information to be brought forward shortly. Council Member Taylor stated that discussion also took place regarding types of projects that they would like to request from Council going forward. (ii) Police Governing Board – Council Member Mosher gave no report. e. Love – Mayor Love stated previously that the Centerville Lions hosted their annual Cadillac Dinner recently and stated that they were turning 50 this year. He congratulated the President, Mr. Ron Hogan, on his award of the Melvin Jones Award. (i) North Metro Telecommunications Commission – Mayor Love reported that they would be holding an Emergency meeting to discuss the merger of the Commission even though Centerville had previously discussed that they were not interested in pursuing. He also stated that they created a Centennial Football video chronicling the 2023 Centennial Football season. (ii) Police Governing Board – Mayor Love stated that there would be a meeting on May 13, 2024. (iii) Other Mayoral Reports – Mayor Love reported that his email had been recently scammed, the emails were not from his City email and not to respond to them. XI. ADJOURNMENT Page 7 of 8 City of Centerville City Council Work Session & Meeting Minutes April 24, 2024 Motion by Council Member Taylor, seconded by Council Member Mosher to Adjourn the Council Meeting of April 24, 2024, at 7:35 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender. Page 8 of 8