HomeMy WebLinkAbout2024-06-05 P & R Packet
CITY OF CENTERVILLE
PARKS AND RECREATION COMMITTEE
MEETING AGENDA
Wednesday, June 5, 2024
6:30 p.m.
Live stream at: https://northmetrotv.com/centerville-stream/
MEETING
I.CALL TO ORDER
1.Roll Call
II.APPROVAL OF AGENDA
1.Call for Changes to the Agenda
III.AWARDS/PRESENTATIONS/APPEARANCES
1.None
IV.PUBLIC HEARINGS
1.None
VI.COMMITTEE BUSINESS (UNFINISHED)
1.Additional Volleyball Court Î Laurie LaMotte Memorial Park
a.Citizen Request for Volleyball Court at Acorn Creek Park
2.Flower Pot Tree Î Cornerstone Park
3.2024 5/8K Runs
a.Volunteers
b.Medallion/Give Aways to Winners
c.Offering of Coupons for Free Entry
4.Anoka County Radio Club Use of LaMotte Park Parking Lot (Field Day), June 21-
23, 2024
5.Park Facility Usage Î Hidden Spring (Grad. Party, June 9, 2024)
VII.COMMITTEE BUSINESS (NEW)
1.Playground Maintenance
a.Additional Equip. (Inclusive/New/Additional)
VIII.APPROVAL OF MINUTES
1.May 1, 2024, P & R Meeting Minutes
IX.ANNOUNCEMENTS/UPDATES
1.Staff Updates (Logo Contest/Mayor Presentation, Hydration Station Installs)
2.Committee Member Update (MITP, Logo Contest, etc.)
3. Council Liaison Update
X.ADJOURNMENT
INFORMATION
REMINDERS
Planning & Zoning Commission Î Tuesday, June 4, 2024
City Council Meeting Î Wednesday, June 12, 2024 (St. GenevieveÓs Community Parish)
Economic Development Authority Î Tuesday, June 18, 2024
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
May 31, 2024
Administration
VI.1 & a
TITLE OF ISSUE:
Additional Volleyball Court Laurie LaMotte Memorial Park & Acorn Creek Park
BACKGROUND AND SUPPLEMENTAL INFORMATION:
On your May agenda, Chair Errickson-Grahek had received a request for an additional volleyball court at LaMotte Park and the item
was to be placed on the June Agenda for discussion.
Staff received a verbal request for a volleyball court to be also located at Acorn Creek Park this week.
It was stated by the requester that the park is being utilized by the majority of residents from the Old Mill Estates development.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Discussion, consideration for adding to the Communities Priorities Listing, etc.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
May 31, 2024
Administration
VI.2
TITLE OF ISSUE:
Flower Pot Tree - Cornerstone Park
BACKGROUND AND SUPPLEMENTAL INFORMATION:
This item was carried over from the May Agenda, to date we have not received the quote from our local business owner.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Discussion, consideration for waiting for quote or Authorize Staff to Place an Order through Flore Trees.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
May 31, 2024
Administration
VI.3
TITLE OF ISSUE:
2024 5/8K Runs (Voluteers, Medallion/Winners, Coupons)
BACKGROUND AND SUPPLEMENTAL INFORMATION:
This item was carried over from the May Agenda.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Discussion.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
April 3, 2024
Administration
VI.4
TITLE OF ISSUE:
Anoka County Radio Club - Field Day
BACKGROUND AND SUPPLEMENTAL INFORMATION:
This has been an annual event, the club has been good stewards of the facilities in the past and activity in community events.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Motion to Recommend to Council Approval of the Anoka County Radio Club's Use of Laurie LaMotte
Memorial Park for their Field Day events.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
April 3, 2024
Administration
VI.5
TITLE OF ISSUE:
Park Facility Usage Form - Hidden Spring Park, June 9, 2024
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The applicant has completed the application, paid the deposit and usage fee
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Motion to Recommend to Council Approval of the Usage of Hidden Spring Park for the Graduation Party on
June 9, 2024.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
May 31, 2024
Administration
VII.1
TITLE OF ISSUE:
Playground Maintenance & Additional Equipment (Inclusive/New/Additional)
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The Chair will report on these items.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Discussion, potential motion.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
May 31, 2024
Administration
VIII.1
TITLE OF ISSUE:
May 1, 2024 P & R Meeting Minutes
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The minutes are attached for your review.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Discussion, potential for amendments and approval.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
May 31, 2024
Administration
IX.1
TITLE OF ISSUE:
Staff Update - Logo Contest/Mayor Presentation & Installation of Hydration Stations
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Please find the attached Logo Contest winners with their artwork, the Mayor presented the individuals with a check, letter and
certificate on Wednesday.
Hugo Plumbing has contacted Gopher Locate to have the two parks marked for utilities prior to digging. He should be working on the
installation shortly.
Fete des Lacs swag bag items and volunteer appreciate items have been received.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Discussion.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
PARKS & REC REVENUE (45201)
Account DescrJAN 2024FEB 2024MAR 2024APRIL 202430-May-242024 YTD Budget2024 YTDBalance2024YTD Amt2024 % YTDBalance
R 101-45201-34780 Recreation Fees$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
R 101-45201-34781 8K Run$0.00$0.00$0.00$0.00$0.00$1,500.00$1,500.00$0.00100%
R 101-45201-36200 Miscellaneous Revenues$0.00$825.00$0.00$400.00$150.00$0.00($1,375.00)$1,375.00100%
(Main Street Market)
R 101-45201-36260 Donations and
$0.00$0.00$0.00$500.00$0.00$500.00$0.00$500.00100%
($500 Lion's Donation)
Contributions
R 101-45201-36270 Refunds/Reimbursements$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
TOTAL REVENUE JAN THRU MAY 2024
$0.00$825.00$0.00$900.00$150.00$2,000.00$125.00$1,875.00$3.00
PARKS & REC EXPENSES (45201)
Account DescrJAN 2024FEB 2024MAR 2024APRIL 202430-May-242024 YTDBudget2024YTD Amt2024 YTDBalance2024 %of Budget
E 101-45201-100 Wages and Salaries
$1,771.86$519.28$452.43$456.50$468.73$5,900.00$3,668.80$2,231.2062%
(GENERAL)
E 101-45201-121 PERA$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-122 FICA$135.54$39.74$34.62$34.93$35.87$500.00$280.70$219.3056%
E 101-45201-130 Cafeteria Contribution$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-132 Parks Programs$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-133 Employer Paid Dental$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-151 Worker s Comp Insurance
$0.00$0.00$0.00$310.00$0.00$300.00$310.00($10.00)103%
Prem
E 101-45201-200 Office Supplies (GENERAL)$40.38$0.00$0.00$0.00$0.00$0.00$40.38($40.38)0%
E 101-45201-210 Operating Supplies$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-300 Professional Srvs$0.00$0.00$0.00$0.00$0.00$4,000.00$0.00$4,000.000%
E 101-45201-303 Engineering Fees$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-304 Legal Fees$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-321 Telephone$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-322 Postage$0.00$0.00$0.00$0.00$53.33$100.00$53.33$46.6753%
E 101-45201-331 Travel Expenses$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-340 Advertising & Printing$266.64$0.00$0.00$0.00$0.00$0.00$266.64($266.64)0%
(Skate/Sled Night)
E 101-45201-360 Insurance (Liability Ins.)$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-370 Park Programs/Skate Night$0.00$195.36$0.00$0.00$0.00$4,000.00$195.36$3,804.645%
(Hay/Snowplow Name/Skate night supplies)
E 101-45201-371 Music in the Park$500.00$0.00$0.00$0.00$2,938.92$4,500.00$3,438.92$1,061.0876%
E 101-45201-372 Main Street Marketplace$0.00$0.00$0.00$0.00$200.00$2,000.00$200.00$1,800.0010%
(Facepainting)
E 101-45201-373 5/8k Run/Walk$0.00$0.00$0.00$0.00$350.00$2,700.00$350.00$2,350.0013%
(1st, 2nd, Honorable Fete des Lacs drawings)
E 101-45201-374 Movie in the Park$0.00$0.00$0.00$0.00$0.00$800.00$0.00$800.000%
E 101-45201-380 Utilities$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-410 Rentals (GENERAL)$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-428 ACH File Charge$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-430 Miscellaneous$0.00$453.96$1,218.00$30.23$0.00$0.00$1,702.19($1,702.19)0%
(Cups, supplies, signs, snowplow decal)
E 101-45201-441 Conf. & Schooling$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-490 Community Event$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-500 Capital Outlay (GENERAL)$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
E 101-45201-810 Refunds & Reimb.$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.000%
Total 45201 Expenses$942.56$689.06$1,252.62$375.16$3,578.12$18,900.00$6,837.52$12,062.48$3.17
Parks & Rec Maintanence (45202)
Account DescrJAN 2024FEB 2024MAR 2024APRIL 202430-May-242024 YTDBudget2024YTD Amt2024 YTDBalance2024 %of Budget
E 101-45202-100 Wages and Salaries
$2,583.75$2,150.62$2,138.98$2,191.83$1,058.98$58,900.00$10,124.16$48,775.84 $ 0.17
(GENERAL)
E 101-45202-121 PERA$184.25$161.30$160.42$164.39$79.42$2,800.00$749.78$2,050.22 $ 0.27
E 101-45202-122 FICA$188.93$167.08$166.78$170.49$82.55$4,500.00$775.83$3,724.17 $ 0.17
E 101-45202-130 Cafeteria Contribution$210.00$420.00$420.00$420.00$210.00$5,800.00$1,680.00$4,120.00 $ 0.29
E 101-45202-133 Employer Paid Dental$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-134 Employer Paid Life$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-142 Unemployment Benefit
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
Payments
E 101-45202-151 Worker s Comp Insurance
$0.00$0.00$0.00$2,969.00$0.00$1,600.00$2,969.00($1,369.00) $ 1.86
Prem
E 101-45202-208 Training and Instruction$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-210 Operating Supplies$0.00$0.00$1,469.25$52.34$0.00$1,000.00$1,521.59($521.59) $ 1.52
E 101-45202-212 Motor Fuels$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-220 Repair/Maint Supply$0.00$0.00$0.00$0.00$0.00$2,500.00$0.00$2,500.00 $ -
E 101-45202-221 Equipment Parts$0.00$0.00$0.00$0.00$0.00$1,000.00$0.00$1,000.00 $ -
E 101-45202-223 Building Repair Supplies$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-225 Landscaping Materials$0.00$55.65$0.00$0.00$0.00$0.00$55.65($55.65) $ -
E 101-45202-240 Small Tools and Minor Equip$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-258 Maps$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-300 Professional Srvs$0.00$0.00$0.00$0.00$1,339.41$16,000.00$1,339.41$14,660.59 $ 0.08
E 101-45202-303 Engineering Fees$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-321 Telephone$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-331 Travel Expenses$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-340 Advertising & Printing$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-360 Insurance (Liability Ins.)$0.00$0.00$6,261.00$0.00$0.00$9,000.00$6,261.00$2,739.00 $ 0.70
E 101-45202-380 Utilities$0.00$788.47$419.23$774.56$893.74$13,000.00$2,876.00$10,124.00 $ 0.22
E 101-45202-401 Repairs/Maint Buildings$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-404 Repairs/Maint
$0.00$0.00$0.00$0.00$0.00$100.00$0.00$100.00 $ -
Machinery/Equip
E 101-45202-410 Rentals (GENERAL)$133.33$413.00$413.00$901.44$882.00$5,000.00$2,742.77$2,257.23 $ 0.55
E 101-45202-430 Miscellaneous$0.00$0.00$0.00$0.00$0.00$1,000.00$0.00$1,000.00 $ -
E 101-45202-433 Dues and Subscriptions$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-439 Clothing Allowance$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-441 Conf. & Schooling$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-454 Property Taxes$0.00$0.00$0.00$0.00$0.00$100.00$0.00$100.00 $ -
E 101-45202-500 Capital Outlay (GENERAL)$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-580 Other Equipment$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 101-45202-640 Turf - Fertilizer / Weed Contr$0.00$0.00$0.00$0.00$0.00$6,000.00$0.00$6,000.00 $ -
E 101-45202-650 Lawn Mowing$0.00$0.00$0.00$0.00$0.00$37,000.00$0.00$37,000.00 $ -
E 101-45202-810 Refunds & Reimb.$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 402-45202-210 Operating Supplies$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 402-45202-530 Improvements Other Than
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
Bldgs
E 402-45202-700 Transfers (GENERAL)$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
E 409-45202-105 Temporary Employees
$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
Overtime
E 409-45202-500 Capital Outlay (GENERAL)$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00 $ -
Total 45202 (Maintenance)
$3,300.26$4,156.12$11,448.66$7,644.05$4,546.10$165,300.00$31,095.19$134,204.815.83$