HomeMy WebLinkAbout2024-07-09 P & Z Packet
CITY OF CENTERVILLE
PLANNING AND ZONING COMMISSION
MEETING AGENDA
Tuesday, July9, 2024
6:30p.m.
Meeting Live Streamed at:
https://northmetrotv.com/centerville-stream/
MEETING (6:30 PM)
I.CALL TO ORDER
1.Roll Call
II.PLEDGE OF ALLEGIANCE
III.APPROVAL OF AGENDA
IV.PUBLIC HEARINGS (6:30 PM or shortly thereafter)
1.None
V.AWARDS, PRESENTATIONS, APPEARANCES
1.Variance Concept Review –7021 LaMotte Drive –Driveway Width
VI.OLD BUSINESS
1.Review of Committee By-Laws
VII.NEW BUSINESS
1.Development Concept Review –Erick Marshall Property-7216 & 7230 LaValle Drive
2.Review of Downtown Guiding DocumentInconsistencies and Next Steps to Address Them
3.Submittal of Proposed 2025 P&Z Budget to the City Council
4.Scheduling of Special Work Session of the P&Z Commission –City Bus Tour
VIII.APPROVAL OF MINUTES
1.June 4, 2024,Planning & Zoning Commission Meeting Minutes
IX.ANNOUNCEMENTS/UPDATES
1.Council Member Liaison
2.Administrator’s Report
X.ADJOURNMENT
INFORMATION
None
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
May 7, 2024
Planning and Zoning
V.1
TITLE OF ISSUE:
Concept Plan Review - 7021 LaMotte Drive - Driveway Width
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The resident at 7021 LaMotte Drive would like to talk with the Planning Commission about requesting a
variance or text amendment to the city code that would thereby allow him to widen his driveway beyond what
is currently allowed in the existing regulations.
Please see the attached drawings of what the resident would like to do (which is outside of the current regs).
Mr. McCall's garage is 31Ó and his existing driveway is 24Ó. He can widen to 31Ó feet but he would like an
additional 7Ó or 10Ó. He is willing to concrete his driveway to replace what he currently has, which is rock.
Mr. McCall will be present to talk with Planning Commission about his request.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Presentation.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
Drawings, Excerpt from City Code Ch. 156
Other (specify) ____________
______________________________________________________________
_____
_______________________________________________________________
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
(G)Off-street loading. A loading space shall have minimum dimensions of not less than 12 feet in width, 50
feet in length, exclusive of driveways, aisles and other circulation areas. One off-street loading space
shall be provided and maintained on the same lot for each commercial and industrial use requiring
regular delivery of goods and having a modified gross floor area of more than 10,000 square feet. One
loading space shall be provided for each additional 25,000 square feet or fraction thereof. No off-street
loading space shall be located in any required yard adjoining any residential use. Required off-street
loading space shall not be included as off-street parking space in computing required off-street parking
space. Vehicles utilizing this loading space shall not project into the public right-of-way.
(H)Fractional space. When an application of the standards of this chapter with respect to number of off-
street parking spaces results in the need to provide a fraction of one space, any fraction of one-half or
less shall be disregarded and any other fraction shall be construed as one.
(I)Uses not mentioned. For any use not specifically mentioned in the schedule of off-street parking and
loading requirements, the number of spaces required should be that required for that use named in the
schedule which is determined by the Planning and Zoning Commission to be most similar.
(J)Spaces for five or more automobiles. Parking areas consisting of five or more off-street parking spaces
shall have individual spaces so marked by pavement striping, the perimeter of lot shall be surrounded by
curbing, and shall be so designed, maintained and regulated that no parking or maneuvering incidental
to parking shall be on any public street, walk or alley and so that any vehicle may be parked and
unparked without moving another vehicle.
(K)Improvement and maintenance. Required parking and loading spaces, together with driveways, aisles
and other circulation areas, shall be improved in a way as to provide a durable and dust-free surface
asphalt, concrete, pavers, cobblestone or similar material according to minimum city specifications,
excluding R-1 Districts. All parking and loading areas shall provide for proper drainage of surface
water to prevent the drainage of the water onto adjacent properties or walkways. The owner of any
parking or loading area shall maintain the area in good condition without holes and free of all dust, trash
and other debris. Parking and access drives shall be located a minimum of five feet from any property
line. Parking spaces shall be a minimum of nine feet wide and 18 feet deep.
(L)Driveway Access. All off-street parking areas in non-residential zoning districts and Mixed Use zoning
districts shall have access from driveways rather than directly from public streets, and shall be limited to
a maximum of 32 feet in width at the curb line, unless a wider driveway is granted by conditional use
permit. This shall not apply to on-street parking constructed and maintained by the city, county, or state,
such as parallel, diagonal, or vertical pull-in parking immediately accessible from the street.
(M)Permitted driveways for residential uses. M)Permitted driveways for residential uses.
(1)A driveway must enter a parcel from an authorized location on a roadway and may cross a public
right of way or roadway easement to enter a parcel. Except where necessary to enter a parcel, a
driveway shall not be located within five feet from a property line, public right of way, or
roadway easement.
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(2)A driveway shall not be located within any drainage and utility easement.
(3)The width of a driveway entrance from a roadway shall be determined as follows: (3)The width of a driveway entrance from a roadway shall be determined as follows:
i.As measured at the edge of the roadway, the width of a driveway shall be a minimum of i.As measured at the edge of the roadway, the width of a driveway shall be a minimum of
8 feet wide and a maximum of 24 feet wide, except: 8 feet wide and a maximum of 24 feet wide, except:
1.On a parcel where a garage is at least 24 feet wide, the maximum driveway width 1.On a ppggarcel where a garage is at least 24 feet wide,,y the maximum driveway width
shall be no greater than the width of the garage, to a maximum of 32 feet wide; or, shall be no ggreater than the width of the garage, to a maximum of 32 feet wide; or, gg,;
2.On a cul-de-sac parcel, the maximum driveway width shall be no more than 2/3 2.On a cul-de-sac pp,arcel, the maximum driveway width shall be no more than 2/3y
(two-thirds) of the distance between the lot lines extended. (two-thirds) of the distance between the lot lines extended.
ii.A driveway shall not exceed the maximum allowable width where it exists in a public
right of way or roadway easement.
(4)A driveway may only be constructed on a parcel that contains a primary structure.
(5)A driveway shall connect a roadway to a garage or other permitted structure.
i.On a lot that does not contain a garage or other permitted structure, the length of a
driveway shall be no less than 18-feet deep as measured from the edge a public right of
way or roadway easement.
(6)A driveway may include a paved parking or turnaround area not more than 8 feet by 18-feet
adjacent to a driveway connecting a roadway to a garage or front yard.
(7)A driveway shall not include more than one driveway connection from a public roadway into a
single-family residential lot, except for corner lots which are permitted one driveway per street
frontage.
(8)Driveway connections for multi-family uses will be reviewed in the site plan review process.
(N)Requirements For Mixed-Uses. If a building or structure contains a mixture of uses as defined by
paragraphs (A) and (I), the minimum number of parking spaces required for the entire building or
structure shall be calculated for the most restrictive parking use as permitted by the applicable zoning
district and building codes.
Ord. 2d #19, amended 06/27/2007, Ord. 2d #105, amended 05/27/2020, Ord. 2d #106, amended 08/26/2020.
§ 156.167 TREE PLANTING.
Required trees should be planted in the front yard out of the right of way and a minimum of 15 feet from
the curb line and shall not be planted in a manner that interferes with any current or planned utility line. Trees
may not be planted under a power line except low growing varieties approved by the City for such locations.
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CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
July 9, 2024
Planning and Zoning
VI.1
TITLE OF ISSUE:
Review of Commission By-Laws
BACKGROUND AND SUPPLEMENTAL INFORMATION:
See attached memo.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
No formal action required.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
Other (specify) ____________
______________________________________________________________
_____
_______________________________________________________________
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
Memorandum
Date: June 27, 2024
To: Honorable Chair and Planning and Zoning Commission Members
From: Mark Statz, PE – City Administrator/Engineer
Subject: Review of Committee By-Laws
After one of our recent meetings, a member of the public inquired about the way in which
a motion was amended. Their contention was that the by-laws of the committee, as
written in our city code state:
(5) Motion to amend. Committee Members may offer amendments to a main motion at
any time. In addition, it is possible to amend an amendment currently under
consideration. Beyond this, Committee Members can offer no further amendments. When
a member has made a motion to amend, the vote on the amendment must precede the vote
on the original motion. After the Committee has accepted or rejected the amendment,
another vote on the original motion is necessary.
The procedure in question was the motion made to approve the Preliminary Plat and PUD
for the LaLonde property. That motion was made and seconded. Then, during
discussion an amendment was requested. The member requesting the motion asked the
member who made the motion if they would accept an amendment to their motion. The
motioning member accepted the amendment and the member who seconded the original
motion, likewise accepted the amendment. Several additional amendments were offered
and either accepted or rejected by the original motioner and seconder in a similar fashion.
The Committee By-Laws process would have lead us to have each amendment voted on
by the committee as a whole.
A quick review of Roberts Rules of Order suggests a similar process (see attached:
VOTING ON AMENDMENTS TO THE MAIN MOTION). However, there is a
distinction, here. The process outlined in our by-laws and further discussed here in
Robert’s Rules is for a motion which has been made, seconded and “stated by the chair”.
A typical procedure would be:
Commissioner 1 – “I make a motion to do XYZ.”
Commissioner 2 – “I second that motion.”
Chair – “We have a motion made by Commissioner 1 and a second from Commissioner 2
to do XYZ. Is there further discussion?”
At this point, if there are amendments to be proposed, they should follow the procedure
outlined in the by-laws; including voting on an amendment by the committee, prior to a
vote on the original motion.
However, before the motion and second are repeated by the chair, as he/she calls for
further discussion, an amendment may be requested. This is often referred to as a
“Friendly Amendment”. This is described in the attached excerpt from Roberts Rules of
Order, describing a “Request for Permission to Withdraw or Modify a Motion”. In this
case, a commissioner asks the motioner if they would accept a modification
\[amendment\]. The maker of the motion can then accept or reject the change.
I have personally seen this procedure used in many municipal settings.
A typical procedure would be:
Commissioner 1 – “I make a motion to do XYZ.”
Commissioner 2 – “I second that motion.”
Commissioner 3 – “Commissioner 1, would you accept a friendly amendment to do ABC
as well as XYZ?
Commissioner 1 – “Yes”
Commissioner 2 – “I would accept that friendly amendment as well”
Chair – “We have a motion by Commissioner 1 and a second by Commissioner 2 to do
ABC and XYZ”. Is there further discussion?
At this point, there is discussion and a vote.
The difference between these two processes is based solely on the technical matter of
whether or not the chair has restated the motion or not. It may be good to reaffirm which
process we wish to employ on a regular basis, or if we want to ensure that each motion
has an opportunity to undergo changes before and after the chair restates the motion.
It is important for us all to do our best to follow the rules and procedures outlined in our
by-laws. Staff is committed to being better equipped to guide you through those rules.
However, we must also acknowledge that you, as committee members are not expected to
be experts at parliamentary procedure and getting too caught up in following those rules
can be crippling. What is important is that everyone understands what it is they are
voting for, prior to casting their vote. Please be sure to speak up if you do not fully
understand what it is that is being proposed through a motion.
Further, if you don’t feel a process was followed properly, or you feel that something was
done which subverts the intent of our by-laws, or which unduly influenced a vote, it is
important that you speak up immediately. Our by-laws, notably, also contains the
following clause:
(2) Any Committee Member may appeal a decision of the Chair. To do this, a Committee
Member states, “I appeal the decision of the Chair,” immediately after the Chair
announces the decision. Recognition from the Chair is not necessary when making an
appeal. The appeal must be seconded, is debatable and cannot be amended. After the
debate, the Committee votes on the Chair’s decision. A majority of “yes” votes upholds
the decision of the Chair and a majority of “no” votes overrule the decision. A tie vote
sustains the ruling. The Chair may vote to uphold his or her own ruling. If no one
appeals a ruling as soon as the Chair makes it, it becomes the rule of the Committee.
What this means, in a nutshell, is that a challenge to the proceedings must be made right
away. Challenging the procedurethe next day, does not invalidate what happened at the
meeting. If the board makes a grievous mistake, there are also ways to go back and
correct that decision at the next meeting, such as making a “Motion to Reconsider”.
All of this may seem overwhelming, but I want to assure you that as long as you are
doing your best, and acting with the best interest of the city in mind, things will be just
fine.
CHAPTER31:DEPARTMENTS,BOARDS,COMMISSIONSANDCOMMITTEES
Section
31.01 Establishment of Planning and Zoning Co 31.01 Establishment of Planning and Zoning Commission and Parks and Recreation Committee mmission and Parks and Recreation Committee
31.02 Bylaws for committees
31.03 Establishment Of Personnel Board
§ 31.01 ESTABLISHMENT OF PLANNING AND ZONING COMMISSION AND PARKS AND
RECREATION COMMITTEE.
(A)This section establishes a City Planning and Zoning Commission, and a Parks and Recreation
Committee. The purpose of these Committees is advisory and they may make recommendations to the
City Council for consideration regarding matters relating to this Committee.
(B)For the purpose of this chapter, the terms Commission and Committee are used interchangeably. Policy
refers to Commissioners and Committee Members alike.
Ord. #72, adopted 12/19/2002, Ord. 2d #23, amended 12/10/2008
§ 31.02 BYLAWS FOR COMMITTEES.
(A)Authority. The Committee has the authority to conduct investigations and to make recommendations;
however, it may not make decisions on behalf of the Council. Committees are subject to the same rules
as the City Council under the open meeting laws. The CouncilÓs final decision, however, and not the
CommitteeÓs recommendation, binds the city. The Committee may not enter into a contract, employ
workers or authorize expenditures.
(B)Eligibility. Any resident of the city is eligible to apply as a Committee Member. This individual is
welcome to serve on one committee at a time.
(C)Appointments.
(1)Each member of the Committee will be appointed by the City Council via a letter of interest
submitted to the City Administrator. This letter will be received by the City Administrator no
later than November 1 of each year. This same action will take place if a vacancy should
happen. On an annual basis, the City Administrator would ascertain those who desire to remain
on the Committee.
(2)Seven members shall be appointed to each City Committee.
(D)Appointment of officers. At the first meeting of the year, the Committee will appoint by majority vote a
Chair and a Vice-Chair.
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(E)OfficersÓ duties.
(1) (a) The Chairperson shall preserve order, enforce the rules of procedure herein
prescribed and determined without debate, subject to the final decision of the
Commission/Committee on appeal, all questions of procedure and order. The
Chairperson will also give leadership; sign reports; write correspondence to be signed by
either the City Administrator or the Mayor; compile or assist in the preparation of the
agenda as authorized by the Committee; and appoint task forces as authorized by the
City Council.
(a)The Vice-Chairperson shall support and assist the Chairperson; preside over the
Committee meetings in the absence of the Chairperson; and fill the office of the
Chairperson if a vacancy should arise.
(2)(2)Any Committee Member may appealAny Committee Member may appealAny Committee Member may appeal a decision of the Chair. To do this, a Committee Member a decision of the Chair.
To do this, a Committee Member a decision of the Chair. To do this, a Committee Member
states, ÐI appeal the decision states, ÐI appeal the decision states, ÐI appeal the decision of the Chair,Ñ immediately afteof the Chair,Ñ immediately afteof the Chair,Ñ immediately
after the Chair announces the decision. r the Chair announces the decision.
Recognition from the Chair is not necessary when making an appeal. The appeal must be Recognition from the Chair is not necessary when making an appeal. The appeal must be Recognition
from the Chair is not necessary when making an appeal. The appeal must be
seconded, is debatable and cannot be amended. After the debate, the Committee votes on the seconded, is debatable and cannot be amended. After the debate, the Committee votes on the
seconded, is debatable and cannot be amended. After the debate, the Committee votes on the
ChairÓs decision. A majority of ÐyesÑ votes upholdChairÓs decision. A majority of ÐyesÑ votes upholdChairÓs decision. A majority of ÐyesÑ votes upholds the decision of the Chs the
decision of the Chair and a majority of air and a majority of air and a majority of
ÐnoÑ votes overrule the decision. A tie vote suÐnoÑ votes overrule the decision. A tie vote sustains the ruling. The Chair may vote to uphold stains the ruling. The Chair may vote
to uphold stains the ruling. The Chair may vote to uphold
his or her own ruling. If no one appeals a rulinghis or her own ruling. If no one appeals a rulinghis or her own ruling. If no one appeals a ruling as soon as the Chair makes it,
it becomes the as soon as the Chair makes it, it becomes the
rule of the Committee. rule of the Committee.
(F)Meetings.
(1)Regular meetings. Regular meetings of the Committee shall be held on the same day of each
calendar month at the same time, set by the Committee and approved by the Council. Any
regular meeting falling upon a holiday shall be rescheduled by the Committee for an alternative
date, with enough time to be properly noticed to the public. The Administrator shall maintain a
schedule of regular meetings. This schedule shall be available for public inspection during
regular business hours at the AdministratorÓs office. All meetings, including special emergency
meetings, shall be held at City Hall unless otherwise specifically noticed.
(2)Special meetings. Any three members of the Committee may call a special meeting of the
Committee upon at least 72 hoursÓ written notice to each member of the Committee and
Administrator. This notice shall be delivered personally to each member, or left at the memberÓs
place of residence. Similar written notice shall be mailed at least three days prior to the meeting
date to those who have requested notice of special meetings. This request must be in writing and
filed with the Administrator, designating an official address where notice may be mailed. The
request will be valid for one year.
(3)Emergency meetings.
(a)Any three members of the Committee may call an emergency meeting of the Committee
when circumstances require the immediate consideration of the Committee.
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(b) Notice may be in writing personally delivered to Committee members or may be in the
form of personal telephone communication. Notice must include the date, time, place
and purpose of the meeting. Where practical, the Administrator shall make an effort to
contact news-gathering organizations that have filed a request to receive notice of special
meetings.
(G) Public notice and open meeting.
(1) Public notice. The Administrator must post written notice of the date, time, place and purpose of
the meeting on the City Hall bulletin board. Notice of meetings must be posted at least three
days before the date of the meeting.
(a) When the performance of an act is ordered within a fixed period of time, the time is
computed as excluding the first day and including the last day of the prescribed or fixed
time period, unless the last day falls on a Saturday, Sunday or legal holiday. For
example, if a meeting is scheduled for a Thursday, notice has to be given on Monday to
meet the three-day notice provision. In this scenario, Tuesday is day one, Wednesday is
day two and Thursday is day three. Monday is not included in the time computation.
Similarly, if a special meeting is planned for Monday, notice must be given on Friday;
Saturday and Sunday are included in the time computation since they are not the last day
of the fixed period.
(b) If the Committee meets where a quorum is in attendance, the city must make public
notice.
(2) Open meeting law. Under the Minnesota Open Meeting Law, all city committee meetings must
be open to the public.
(a) The open meeting law serves three vital purposes:
1. To prohibit actions from being taken at a secret meeting where the interested
public cannot be fully informed of the decisions of public bodies or detect
improper influences;
2. To ensure the publicÓs right to be informed; and
3. To give the public an opportunity to present its views.
(b) The law prohibits the use of telephone conversations, e-mail or letters in a decision-
making process among a quorum of members designed to avoid an open meeting.
(c) Any person who intentionally violates the open meeting law is subject to personal
liability in the form of a civil penalty. The public body may not pay the penalty.
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(H) Minutes. The Committee must keep a full and accurate record of its actions at every Committee
meeting. The Administrator records the Committee proceedings in a minute book. In the absence of the
city staff member to take the minutes, the Committee should delegate the duty of taking minutes for that
meeting.
(1) The minutes should be written in language and in terms the average citizen understands.
(2) If the Committee finds a mistake in the minutes of the previous meeting, the minutes will be
corrected during the current meeting and reflected in the minutes.
(3) Once the Committee has formally approved the minutes of any meeting, the minutes should not
be changed under any circumstances.
(4) Minutes are official papers of the city. Minute books are public records, shall be kept on file
with the Administrator and must be available for public view at any reasonable time.
(5) The following information should be included in the minutes:
(a) The time and place of the meeting;
(b) The members present;
(c) A summary of all decisions made by the Committee, including a copy of each motion
exactly as stated, whether or not the motion had a second and, if the motion was
seconded, whether or not the Committee adopted it, and the names of the people who
made and seconded the motion; and
(d) The names of the Committee Member who voted either for or against each motion.
(I) Order of business. Each meeting of the Committee shall convene at the time and place appointed.
(1) Committee business shall be conducted in the following order:
(a) Call to order;
(b) Approval of agenda;
(c) Awards/presentations/appearances;
(d) Public hearings;
(e) Committee business;
(f) Consent agenda;
(g) Approval of Committee minutes;
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(h) Announcements/updates; and
(i) Adjournment.
(2) The order of business may be varied by the presiding officer, but all public hearings shall be held
at the time specified in the notice of the hearing.
(3) The Chairperson/staff liaison shall prepare an agenda of business for each regular Committee
meeting and file a copy in the office of the Administrator. The agenda shall be prepared in
accordance with the order of business and copies shall be delivered to each Committee member
and to others as far in advance of the meeting as time for preparation will permit. No item of
business shall be considered unless it appears on the agenda for the meeting or is approved for
addition to the agenda by majority vote of the Committee present.
(4) (a) The Chairperson/staff liaison shall see that at least one copy of printed materials
relating to agenda items is available to the public in the meeting room while the
Committee considers the subject matter.
(b) The agenda item shall not be considered unless this provision is complied with.
(c) This section does not apply to those materials that are classified as other than
public under the Minnesota Data Practices Act or materials from closed meetings.
(J) Motions.
(1) Generally. The Committee transacts business through motions made by Committee Members.
These motions are seconded, and subsequently passed or rejected by Committee vote.
(a) The Committee Member states his or her motion (usually in the following form:
ÐI move . . . \[text of the motion\]Ñ). The Committee Member making a motion
does not need to favor it or vote for it. The Committee Member may wish to put
the issue before the Committee so a decision can be made.
(b) Another Committee Member then seconds the motion by saying: ÐI second the
motion.Ñ
(c) The Chair recognizes the motion and opens the pending motion to discussion. The
presiding officer calls for the vote at the end of the discussions and announces the
result of the vote.
(2) Motion to reconsider. This motion enables a Committee to set aside a vote it previously took,
and to reconsider the matter as though it had not voted on the issue. Only a person who
originally voted on the prevailing side may move to reconsider. Make the motion by saying, ÐI
move to reconsider . . . \[stating the motion to be reconsidered\].Ñ The Committee may debate the
motion. If the Committee passes the motion to reconsider, it must then reconsider the original
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motion and take another vote. If the Committee defeats a motion to reconsider, no further action
is necessary.
(3)Motion to postpone indefinitely. There is an important difference between the motion to
postpone indefinitely and the motion to postpone temporarily. The motion to postpone
temporarily is more commonly called a motion to Ðlay on the tableÑ or Ðto table.Ñ The motion to
postpone postpones consideration of the motion until some undetermined, future time. The
Committee may consider a tabled motion whenever a majority of the members decide to do so.
A motion to postpone indefinitely, however, is the equivalent to a negative vote on the main
motion. Thus, the issue can be raised again only by a motion made by someone on the prevailing
side of the vote since, unless someone changes his or her mind, the motion to postpone will once
again prevail.
(4)Motion to limit debate. A Committee may limit debate by placing a time limit on debate, such as
a limit of three minutes to consider a particular motion; or limiting the number of people who
may speak for and against a certain motion, such as a limit of three speakers in favor and three
speakers opposed.
(5)(5)Motion to amend. Committee Members may offer amenMotion to amend. Committee Members may offer amenMotion to amend. Committee Members may offer amendments to a main motion at
any time. In dments to a main motion at any time. In dments to a main motion at any time. In
addition, it is possible to amend an amendment addition, it is possible to amend an amendment addition, it is possible to amend an amendment currently under considcurrently under considcurrently
under consideration. Beyond this, eration. Beyond this, eration. Beyond this,
Committee Members can offer no further amendmenCommittee Members can offer no further amendments. When a member has made a motion to ts. When a member has made a motion to
amend, the vote on the amendment must precede thamend, the vote on the amendment must precede thamend, the vote on the amendment must precede the vote on the original motion. After
the e vote on the original motion. After the e vote on the original motion. After the
Committee has accepted or rejected the amendment, another vote on the original motion is Committee has accepted or rejected the amendment, another vote on the original motion is Committee
has accepted or rejected the amendment, another vote on the original motion is
necessary. necessary.
(6)Motion to substitute. This is a motion to replace one motion with another on the same subject.
A Committee Member may move to substitute a main motion or an amendment to a main
motion. One form for making a substitute motion is to say, ÐI wish to introduce the following
substitute motion . . . \[present the substitute motion\].Ñ When a substitute motion is before the
Committee, the Committee must decide which of the two motions, the original motion or the
substitute motion, to consider. The Committee must vote on the question. A ÐyesÑ vote favors
considering the substitute motion. A ÐnoÑ vote favors considering the original motion. The
Committee must then discuss and vote on the selected motion.
(K)Quorum. At all Committee meetings, a majority of the appointed members shall constitute a quorum for
the transaction of business, but a smaller number may adjourn from time to time.
(L)Voting. The votes of the members on any questions may be taken in any manner which signifies the
intention of the individual members, and the votes of the members on any action taken shall be recorded
in the minutes. Any member that is present but does not vote, the minutes as to that memberÓs name
shall be recorded as an abstention.
(M)Council liaison. The Committee may request from the Council a liaison to attend their meetings.
Council may elect to appoint a Council Liaison to the Committee. The liaison will act as a
communicator to and from the Council/Committee.
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(N) Removal from Committee participation. Any member of the Committee may remove himself or herself
from participation in the Committee by a letter of resignation being submitted to the City Administrator.
Any member of the Committee may be removed by Council.
(O) Attendance. Any member who fails to attend three consecutive or four meetings in one year will be
removed by the City Council.
(P)Compensation. All Committee Members shall serve without compensation unless a stipend has been set
by Council for meeting attendance and at the CouncilÓs pleasure.
(Q) Budget. On or before the end of July, the Committee shall submit to Council a budget request for
anticipated expenditures for the upcoming year.
(R) Expenditures.
(1) The Committee is not allowed to expend funds, order any items or contract with vendors for
services.
(2) All requests will be forwarded to the City Administrator for Council approval and subsequent
ordering by city staff. The Finance Director will submit to the Committee a report setting forth
in detail a complete report of all expenditures incurred during the year.
(S) Referral and reports. Any matter brought before the Committee for consideration will be acted on
promptly and forwarded to Council for consideration.
(T) Ethics Policy. Committee members shall be subject to the City of Centerville Ethics Policy.
(U) Incompatible offices. If a Committee Member receives a certificate of election to the City Council or
MayorÓs office, the individual is considered to have resigned from the Committee.
(V) Amendment of rules. The city reserves the right to change the provisions of these bylaws from time to
time without notice.
Ord. #72, adopted 12/19/2002, Ord. 2d # 23, amended 12/10/2008
SECTION 31.03. ESTABLISHMENT OF PERSONNEL BOARD
(A) The purpose of this section is to establish a Personnel Board. The Board is a subset of the City Council
that can act with greater flexibility than the Council. The BoardÓs main purpose is to research and
investigate high-level and policy level personnel matters for the limited purpose of making
recommendations to the Council. The Board is also granted a limited role in specified areas calling for
the immediate involvement of members of the Council; subject to ultimate ratification by the Council.
The Board is not intended to involve itself in the day-to-day operations of the City or infringe on the
authority of the City Administrator.
21 tğŭĻ
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
July 9, 2024
Planning and Zoning
VII.1
TITLE OF ISSUE:
Development Concept Review - Erick Marshall Property (7216 & 7230 LaValle Drive)
BACKGROUND AND SUPPLEMENTAL INFORMATION:
See attached memo for more information
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Review and provide feedback on the various development concepts presented by the landowner.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
X
Vote Record: Aye Nay
_____
Staff Memo
Other (specify) ____________
______________________________________________________________
_____
_______________________________________________________________
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
Memorandum
Date:June 26, 2024
To:Honorable Chair and Planning & Zoning Commission Members
From:Mark Statz, PE –City Administrator/Engineer
Subject:Proposed Development Concept Plan
Erick Marshall Property (7216 & 7230 LaValle Drive)
The owner of the two adjacent properties at 7216 and 7230 LaValle Drive is seeking
input on a proposed redevelopment of these parcels into 3 to 5 lots.
Background
The existing propertiesarelocated at the tip of a peninsula into Centerville Lake and are
accessed via LaValle Drive. Existing property shown inblue highlighted area below.
The property’s current zoning is R-2 Low Density Residential. Setbacks for this district
are shown in the table below.
The area is also in a shoreland protection zone, subject to language in section 156.133 of
the City Code. Those requirements align with the R-2 zoning, but also add the
requirement of a setbackto the water of 75 feet.
§ 156.133 SPECIAL PROVISIONS RELATED TO DEVELOPMENT OR BUILDING ON
LANDSWITHIN 100 FEET OF CENTERVILLE LAKE, PELTIER LAKE OR
CLEARWATER CREEK.
(A) Residential subdivisions with dwelling unit densities exceeding four-unit
structures can only be allowed if designed and approved as residential planned
unit developments under this chapter. Only land above the ordinary high water
level of public waters can be used to meet lot area standards, and lot width
standards must be met at both the ordinary high water level and at the building
line.
(B) All shoreland development shall meet the following standards:
(1) The minimum lot size shall be 15,000 square feet, not less than 100 feet
in width, each building must be set back at least 75 feet from the ordinary
high water level for lands adjoining a lake;
Further, City Code, chapter 156.122 states:
§ 156.122 YARDS.
(A)General requirements. The minimum depths of front yard, rear yard and side
yard for each district shall be as defined in the schedule of regulations and
conform to the following additional regulations:
…
(3) Any principal structure situated on lands contiguous to or abutting any
portion of the public lakes in the city shall maintain yard setbacks of 75 feet from
the lake. Where adjacent structures have yard setbacks different from these
requirements, the minimum setback from the lake shall be the average setback of
the adjacent structures to a minimum of 50 feet; and See also Floodplain Chapter
and additional requirements for shorelands.
In summary, the existing zoning, along with the other provisions of the City Code would
allow:
Min. Lot Width – 100’ (measured at the front setback line and the shoreline)
Min. Lot Size – 15,000 sf
Lake Setback – 75’ or average of neighboring setbacks (but no less than 50’)
Grandfathering Rights
Existing homes on the two parcels, along with their accessory structures are within the
lakeside setbacks, as legal non-conformities since they were constructed prior to the
setbacks being in place. However, this does not afford any “grandfathering” rights in a
redevelopment scenario. It only means that a structure could be completely rebuilt in the
same footprint as the existing structure.
The Proposal
The landowner has proposed 3 concepts (see attached). All three would require some
measure of flexibility, under a Planned Unit Development (PUD):
3-Lot Concept
This concept seeks to align with the R-2A Single Family Residential zoning district, with
80-foot lot widths and 30-foot front yard setbacks. Assuming the city was willing to
rezone the property and by utilizing a public street, the only flexibility needed through a
PUD would be to the shoreland requirements (not the underlying zoning district
requirements).
With this concept, it may be possible to forgo the formation of a homeowners association,
since the street would be public and the homes would each sit on their own lot, without a
common area surrounding them.
5-Lot Concepts
Each of these two concepts would utilize a private drive for access to the lots and would
require flexibility in design, afforded through a PUD. To offset the relaxation of zoning
standards, enhanced stormwater features would be provided, such as a filtration strip of
native plantings along the shoreline. The PUD setbacks to the lake and smaller lot widths
would be similar to those afforded to the recent Bayview Villas development, nearby.
The main difference in the two concepts is the home style and layout. Mr. Marshall will
be on hand to describe the various units contemplated by each.
With the private street (shared driveway), a homeowner’s association would be required
to maintain the roadway and other common areas. The organization of this association
would be similar to that of Bayview Villas.
Concept Review Process
The Planning Commission should review the proposed options for development and
provide feedback to the property owner as to which is preferred and what issues may be
of concern for each option. This feedback will help guide the owner as he works with
builders to determine the best path forward. Your feedback is non-binding and no votes
will be taken until a formal application for plat and/or PUD are made.
Fees
The development would pay on a per-unit basis for Sewer, Water and Stormwater hook-
up fees as well as Park Dedication fees. The development would receive credit for any
current sewerand water services which paid an initial hook-up fee.
Those fees are:
SAC (MCES) $2,485/unit
SAC (City) $2,300/unit
WAC $1,850/unit
Storm $0.05739/sf of Plat
Park Dedication $3,000/unit
(2)A covered or uncovered landing place, steps, or stoop may extend into the required front yard to
a distance not exceeding six feet, if its floor is no higher than the entrance floor of the building.
An open railing no higher than three feet may be placed around the structure. Such permitted
encroachment shall not be enclosed with walls, screens, windows, etc. but must be completely
open and if covered, the cover may be cantilevered or supported with columns and must be
constructed in similar quality and appearance as the building and may not be constructed with
metal roofs or metal columns;
(3)The above enumerated architectural features may also extend into any side or rear yard to the
same extent, except that no porch, terrace or outside stairway shall project more than three feet
into any side yard and then, in the case of an outside stairway, only if it is unroofed and
unenclosed above and below the steps. In no case shall a porch, stair landing or any other
architectural feature extend closer than four feet to the side property line; and
(4)On a corner lot in any residential district, nothing shall be erected, placed, planted or allowed to
grow in a manner as materially to impede vision between a height of 2-1/2 and ten feet above the
centerline grades of the intersecting streets in a triangle bounded by the street of the lot and a line
joining points along the street lines 50 feet from the point of the intersection.
(C)Erection of more than one principal structure on lot. In any district, more than one structure housing a
conforming principal use may be erected on a single lot if yard and other requirements of this chapter
are met for each structure as though it were on an individual lot. Required on-site parking space shall be
provided on the same lot as the principal building or use, except that combined or joint parking facilities
may be provided for two or more buildings or uses in commercial districts and in industrial districts,
provided that the total number of spaces is not less than the sum of the requirements for each building or
use. The proposed joint parking space shall be within 400 feet of the entrance of the use it will serve. A
properly drawn legal instrument, approved by the city, executed by the parties concerned, for joint use
of the off-street parking facilities shall be filed with the County RecorderÓs office.
Ord. 2d #7, amended 6/14/06
§§ 156.123 THROUGH 156.132 RESERVED FOR FUTURE USE.
§ 156.133 SPECIAL PROVISIONS RELATED TO § 156.133 SPECIAL PROVISIONS RELATED TO § 156.133 SPECIAL PROVISIONS RELATED TO DEVELOPMENT OR BUDEVELOPMENT OR BUILDING ON LANDS ILDING ON
LANDS
WITHIN 100 FEET OF CENTERVILLE LAKE, WITHIN 100 FEET OF CENTERVILLE LAKE, PELTIER LAKE OR CLEARWATER CREEK.
(A)Residential subdivisions with dwelling unit densities exceeding four-unit structures can only be allowed
if designed and approved as residential planned unit developments under this chapter. Only land above
the ordinary high water level of public waters can be used to meet lot area standards, and lot width
standards must be met at both the ordinary high water level and at the building line.
(B)(B)All shoreland development shall All shoreland development shall meet the following standards: meet the following standards:
371 tğŭĻ
(1)(1)The minimum lot size shall be 15,000 square feetThe minimum lot size shall be 15,000 square feetThe minimum lot size shall be 15,000 square feet, not less than 100 feet in width,
each building , not less than 100 feet in width, each building , not less than 100 feet in width, each building
must be set back at least 75 fmust be set back at least 75 fmust be set back at least 75 fmust be set back at least 75 feet from the ordinary high water eet from the ordinary high water
level for lands adjoining a lake; level for lands adjoining a lake;
(2)Minimum lot size shall be 15,000, 50 feet in width and set back at least 100 feet from the
ordinary high water level for Clearwater Creek;
(3)Each building must be connected to the city water and sanitary sewer systems;
(4)Watercraft docking facilities shall be placed a minimum of 10 feet from a side lot line, except
that such facilities for multi-family developments shall be centralized in one location and serve
all dwelling units in the building; and
(C)Water-oriented Accessory Structures. Each lot may have one water-oriented accessory structure not
meeting the normal structure setback of this section if this water-oriented accessory structure complies
with the following provisions:
(1)The structure or facility must not exceed ten feet in height, exclusive of safety rails, and cannot
occupy an area greater than 200 square feet. Detached decks must not exceed eight feet above
grade at any point;
(2)The setback of the structure or facility from the ordinary high water level must be at least ten
feet;
(3)The structure or facility must be treated to reduce visibility as viewed from public waters and
adjacent shorelands by vegetation, topography, increased setbacks or color, assuming summer,
leaf-on conditions;
(4)The roof may be used as a deck with safety rails, but must not be enclosed or used as a storage
area;
(5)The structure or facility must not be designed or used for human habitation and must not contain
water supply or sewage treatment facilities; and
(D)Shoreland alterations. Alterations of vegetation and topography will be regulated to prevent erosion
into public waters, fix nutrients, preserve shoreland aesthetics, preserve historic values, prevent bank
slumping, and protect fish and wildlife habitat.
(1)Vegetation alterations.
(a)Vegetation alteration necessary for the construction of public utilities and the
construction of roads and parking areas regulated by this ordinance are exempt from the
vegetation alteration standards that follow.
(b)Removal or alteration of vegetation is allowed subject to the following standards:
372 tğŭĻ
1. Intensive vegetation clearing within 50 feet of the ordinary high water line is not
allowed, except where a permit has been issued for topographic alterations, the
city may allow a substitute landscape screening plan with a goal of 60 percent
screening of structures when viewed from the water, assuming mature heights of
vegetation and leaf-on conditions.
2. Limited clearing of trees and shrubs and cutting, pruning, and trimming of trees is
allowed to provide a view to the water from the principal dwelling site and to
accommodate the placement of stairways and landings, picnic areas, access paths,
beach and watercraft access areas, and permitted water-oriented accessory
structures or facilities, provided that;
3. The screening of structures, vehicles, or other facilities as viewed from the water,
assuming summer, leaf-on conditions, is not substantially reduced;
4. Along streams, existing shading of water surfaces is preserved; and
5. These provisions are not applicable to the removal of trees, limbs, or branches
that are dead, diseased, or pose safety hazards.
(2) Topographic alterations/grading and filling.
(a) Grading and filling and excavations necessary for the construction of structures, and
driveways under validly issued construction permits for these facilities do not require the
issuance of a separate grading and filling permit. However, a grading and filling permit
will be required for the movement of more than 20 cubic yards of material within 75 feet
of a lake and within 50 feet of Clearwater Creek; and
(b) The following considerations and conditions must be adhered to during the issuance of
construction permits, grading and filling permits, conditional use permits, variances and
subdivision approvals:
1. Grading or filling in any wetland must have a permit from the Rice Creek
Watershed District.
2. Alterations must be designed and conducted in a manner that ensures only the
smallest amount of bare ground is exposed for the shortest time possible;
3. Mulches or similar materials must be used, where necessary, for temporary bare
soil coverage, and a permanent vegetation cover must be established as soon as
possible;
4. Methods to minimize soil erosion and to trap sediments before they reach any
surface water feature must be used;
373 tğŭĻ
5. Altered areas must be stabilized to acceptable erosion control standards consistent
with the field office technical guides of the local soil and water conservation
districts and the United States Department of Agriculture, Natural Resource
Conservation Service (NRCS);
6. Fill or excavated material must not be placed in a manner that creates an unstable
slope;
7. Any alterations below the ordinary high water level of public waters must first be
authorized by the Commissioner of DNR under M.S. § 103G.245;
8. Alterations of topography must only be allowed if they are accessory to permitted
or conditional uses and do not adversely affect adjacent or nearby properties.
(E) Additional standards for commercial uses.
(1) Surface water-oriented commercial uses with needs to have access to and use of public waters
may be located on parcels or lots with frontage on public waters. Those uses with water-oriented
needs must meet the following standards:
(a) In addition to meeting impervious coverage limits, setbacks, and other zoning standards
in this ordinance, the uses must be designed to incorporate topographic and vegetative
screening of parking areas and structures;
(b) Uses that require short-term watercraft mooring for patrons must centralize these
facilities and design them to avoid obstructions of navigation and to be the minimum size
necessary to meet the need; and
(c) Uses that depend on patrons arriving by watercraft may use signs and lighting to convey
needed information to the public, subject to the following general standards:
1. No advertising signs or supporting facilities for signs may be placed in or upon
public waters. Signs conveying information or safety messages may be placed in
or on public waters by a public authority or under a permit issued by the county
sheriff;
2. Signs may be placed, when necessary, within the shore impact zone if they are
designed and sized to be the minimum necessary to convey needed information.
They must only convey the location and name of the establishment and the
general types of goods or services available. The signs must not contain other
detailed information such as product brands and prices, must not be located higher
than ten feet above the ground, and must not exceed 32 square feet in size. If
illuminated by artificial lights, the lights must be shielded or directed to prevent
illumination out across public waters.
374 tğŭĻ
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
July 9, 2024
Planning and Zoning
VII.2
TITLE OF ISSUE:
Review of Downtown Guiding Document Inconsistencies and Next Steps to Address Them
BACKGROUND AND SUPPLEMENTAL INFORMATION:
See attached presentation for more information.
The goal of this agenda item is address major inconsistencies within and between the guiding documents for
downtown redevelopment. Staff suggests that the process to review these issues and make changes be expidited
to avoid issues similar to those experienced during the review of the LaLonde project. Then, the commission,
at the direction of the City Council may take a broader look at goals, objectives, scope and intent of the
Downtown Master Plan and the City's Comprehensive Plan.
Commissioner Kalina has suggested instituting a moratorium on PUDs in the Mixed Use Districts while these
issues are examined. The Planning Commission could consider requesting the council to initiate this action as
well.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Review and provide feedback on the various issues. Motion to recommend calling for a public hearing on
changes to the Downtown Master Plan and City Code, Chapter 156, related to the M-1 and M-2 zoning districts.
Alternate Action - Motion to recommend calling for a public hearing on an Interim Ordinance (Moratorium)
restricting development of all PUDs in the Mixed Use Districts.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
Staff Presentation; email from commissioner
Other (specify) ____________
Kalina.
______________________________________________________________
_____
_______________________________________________________________
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
From:Jeannie Seppala
To:Mark Statz
Subject:Motion for a 1 Year Moratorium- Downtown District
Date:Monday, July 1, 2024 9:09:05 AM
Caution: This email originated outside our organization; please use caution.
th
Good morning, Mark – If I was able to attend the July 9P&Z meeting, I would have
made the following comments to my fellow commissioners.
As P&Z Commissioners, we are responsible for the administration and compliance
with the Downtown Guidelines as well as the provisions of the city Zoning Code.
Having disjointed planning documents, such as the Master Plan, Comprehensive
Pren, and Zoning Code, impedes our ability to evaluate a project’s adherence to our
governing planning documents. Planning documents that are not in alignment or are
in direct conflict with each other are burdensome to comply with and administer.
In addition, as Centerville markets itself to developers and investors, the city’s vision
and goals should be easily identifiable. The planning documents themselves should
be straightforward and uncomplicated. An investor or developer shouldn’t be
concerned over the possibility that their project could be denied or dramatically
altered by the P&Z or the City Council due to inconsistences within the city’s planning
documents.
Lastly, the 2006 Master Plan has been the guiding city planning document for the
past 18 years. In those 18 years, there has been little to no improvement or
economic development within the downtown district. This undeniable fact coupled
with the decision of the City Council to update its 2024-2025 strategic plan to include
a priority to create a community engagement strategy for a review of the Master Plan
and Comprehensive Plan in preparation to adopt revised plans support a 1-year
moratorium on PUDs within the downtown district.
I am asking you, as fellow Commissioners, to approve a motion for a 1-year
moratorium on any PUDs within the downtown district. This 12-month period would
be used to review the relevancy of the current Master Plan, make sure planning
documents are in alignment, and engage Centerville residents to gain an
understanding of their vision for the city.
Thank you, Commissioner Seppala
Sent from my iPhone
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
July 9, 2024
Finance
VII.3
TITLE OF ISSUE:
Proposed 2025 Planning and Zoning Commission Budget
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The Commission's By-Laws (31.02.Q.) require the submittal of a proposed budget to the City Council by the
end of July. The city's Finance Director has prepared some budgetary information for the committee's review.
Engineering/Planning expenses are typically pass-through when related to a development and are, therefore, not
reflected in the budget. A developer proposing a project must submit an escrow to cover those costs.
Expenditures are posted directly to the escrow account.
COST AND SOURCE(S) OF FUNDING:
See attached. General Fund
REQUESTED ACTION:
Motion to submit the proposed 2025 Planning and Zoning Commission budget to the City Council as presented.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
Proposed Budget
Other (specify) ____________
______________________________________________________________
_____
_______________________________________________________________
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
(N)Removal from Committee participation. Any member of the Committee may remove himself or herself
from participation in the Committee by a letter of resignation being submitted to the City Administrator.
Any member of the Committee may be removed by Council.
(O)Attendance. Any member who fails to attend three consecutive or four meetings in one year will be
removed by the City Council.
(P)Compensation. All Committee Members shall serve without compensation unless a stipend has been set
by Council for meeting attendance and at the CouncilÓs pleasure.
(Q)(Q)BudgetBudgetBudget. On or before the end of July, the Commit. On or before the end of July, the Commit. On or before the end of July, the Committee shall submit to Council a
budget request for tee shall submit to Council a budget request for
anticipated expenditures anticipated expenditures for the upcoming year. for the upcoming year.
(R)Expenditures.
(1)The Committee is not allowed to expend funds, order any items or contract with vendors for
services.
(2)All requests will be forwarded to the City Administrator for Council approval and subsequent
ordering by city staff. The Finance Director will submit to the Committee a report setting forth
in detail a complete report of all expenditures incurred during the year.
(S)Referral and reports. Any matter brought before the Committee for consideration will be acted on
promptly and forwarded to Council for consideration.
(T)Ethics Policy. Committee members shall be subject to the City of Centerville Ethics Policy.
(U)Incompatible offices. If a Committee Member receives a certificate of election to the City Council or
MayorÓs office, the individual is considered to have resigned from the Committee.
(V)Amendment of rules. The city reserves the right to change the provisions of these bylaws from time to
time without notice.
Ord. #72, adopted 12/19/2002, Ord. 2d # 23, amended 12/10/2008
SECTION 31.03. ESTABLISHMENT OF PERSONNEL BOARD
(A)The purpose of this section is to establish a Personnel Board. The Board is a subset of the City Council
that can act with greater flexibility than the Council. The BoardÓs main purpose is to research and
investigate high-level and policy level personnel matters for the limited purpose of making
recommendations to the Council. The Board is also granted a limited role in specified areas calling for
the immediate involvement of members of the Council; subject to ultimate ratification by the Council.
The Board is not intended to involve itself in the day-to-day operations of the City or infringe on the
authority of the City Administrator.
21 tğŭĻ
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
July 9, 2024
Planning and Zoning
VII.4
TITLE OF ISSUE:
Scheduling of Special Work Session of the Planning and Zoning Commission - City Bus Tour
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The city council is hosting a city bus tour and has requested that the Planning and Zoning Commission attend, if
they are able. The tour will held in lieu of the Council's normal work session, on July 24 from 5 - 6:30 PM. A
schedule of stops will be published at a later date.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Motion to schedule a special work session of the Planning and Zoning Commission from 5 - 6:30 PM on July
24, in conjunction with the City Council's city bus tour.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
Other (specify) ____________
______________________________________________________________
_____
_______________________________________________________________
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
July 9, 2024
Planning and Zoning
VIII.1
TITLE OF ISSUE:
Meeting Minutes
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The June 4, 2024 Planning and Zoning Commission minutes are included in the packet for the board's review.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Motion to approve the June 4, 2024 Planning and Zoning Commission minutes.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Vote Record: Aye Nay
_____
Minutes
Other (specify) ____________
______________________________________________________________
_____
_______________________________________________________________
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLE
PLANNING AND ZONING COMMISSION
Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning
Commission was held in Council Chambers on Tuesday, June 4, 2024, at 6:30 p.m.
I. CALL TO ORDER
Chair Krueger called the regular meeting to order at 6:37p.m.
1. Roll Call
Present: Commissioner Richard Nelson
Not Approved
Commissioner Dawn Kalina
Vice-Chair Darrell (DJ) Olson, Jr. Chair Jon
Krueger
Commissioner Matthew McCabe Commissioner
Jeannie Seppala Commissioner Bruce Thompson
Absent: None
Staff: City Administrator, Mark Statz
Assistant City Administrator, Athanasia Lewis Consulting Planner, Phil
Carlson
Attorney, Kurt Glaser
Council Council Member Russ Koski
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
The agenda was approved as presented.
Motion by Commissioner Thompson seconded by Commissioner Kalina to Approve the
Agenda. All in favor. Motion carried.
IV. PUBLIC HEARING (6:30 PM or shortly thereafter)
1. Chapter 157: Erosion Control Î Minimum Control Measures (MCM) Ordinance to be
in compliance with Construction Stormwater Requirements for Erosion, Sediment,
and Waste Controls.
Administrator Statz introduced this item as presented in the packet, noting that requirements in new
legislation have changed. He suggested swapping the existing Chapter 157: Erosion Control
Measures with a new ordinance suggested from the Minnesota Pollution Control Agency (MPCA).
Chair Krueger opened the public hearing at 6:34p.m. There were no public comments.
Page 1 of 16
City of Centerville Planning and
Zoning Commission
June 4, 2024
Motion by Commissioner Kalina seconded by Commissioner Olson to close the public hearing.
All in favor. Motion carried.
The public hearing was closed at 6:35p.m.
V. AWARDS, PRESENTATIONS, APPEARANES
1. None
VI. OLD BUSINESS
1. LaLonde First Addition
a. Preliminary Plat
b. Conditional Use Permit for Planned Unit Development
Administrator Statz introduced this item, and asked the developer to explain the changes they made
since the public hearing in May.
Presentation by Developers
Marcus Ebert with Ebert Construction thanked the Commission for having them back and explained
that they listened to the feedback from the May public hearing and incorporated some of the requested
changes.
Notable changes:
1. The west portion (shown in orange) on the north leg of the building has been moved on the
west side of the south leg of the building, thereby lowering the height as viewed from the
west quite a bit.
2. Two units were then removed from the third floor at the west end of the south leg to give the
building a softer appeal.
3. A combination of a fence with arborvitae is proposed to draw a hard line between the
property and the school from a safety perspective.
Questions from the Commission
Commissioner Nelson asked about garbage and the ability of the trucks to turn around. Jacob
Budenski, with Ebert Construction, reviewed the location of the dumpster caddy on the plan and
reviewed options for trash removal.
Commissioner Seppala asked if the dumpster caddy was big enough for 300 residents. Mr. Budenski
noted that there would be two or three dumpsters (trash and recycling) and the size is sufficient.
Commissioner Thompson asked what the trash enclosure would look like. Mr. Budenski noted that
there would be a fence around the dumpster. The fence does not match the fence around the property,
but he noted that that fence could be any color.
Commissioner Kalina asked why there are gaps in the fence on the north side. Mr. Budenski stated
that it is for the arborvitae. The Commission expressed preference for a continuous fence. Mr. Ebert
said that would not be a problem.
Commissioner Seppala asked about the noise from the garbage haulers backing up. She also asked if
the city code allows garbage bins to be placed on the street. Administrator Statz noted that the trash
needs to be hidden from public view, adding that he doesnÓt know that it would be a problem for a
couple hours.
Page 2 of 16
City of Centerville Planning and
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June 4, 2024
Commissioner Kalina asked where moving vans would unload. Mr. Budenski noted the primary
location, which is at the main entrance. Commissioner McCabe asked if the times are staggered with
several people moving in at once and Mr. Ebert explained that they do that when needed.
Commissioner Seppala asked for clarification on the number of parking spaces with 2 units being
removed. Mr. Budenski noted that the parking ratio is the same. Commissioner Kalina asked if a fire
truck would park on the north end and the developer said yes. Administrator Statz noted that the Fire
Marshall discussed the project with the developer and made modifications in the northwest to
accommodate access to the northwest corner of the building. The Fire Marshall is comfortable with
staging vehicles for adequate coverage for the entire building. Originally the plan only had access to
the south and east sides of the building.
Commissioner Kalina asked about the number of people that would be permitted in the units. Mr.
Ebert noted that it would be 2-4 people for a two bedroom. Chair Krueger asked if these restrictions
would be done in the leases and the developer said yes and there would be background checks. Mr.
Budenski added that all people living in a unit need to be listed on the lease. Commissioner Kalina
asked about temporary stays and Mr. Ebert noted that the one-off scenarios would be impossible to
predict, but there would be a full-time person on staff who would monitor and bring situation(s), as
needed, to their attention. The property manager and other staff would be monitoring the premises.
Presentation by Administrator Statz (summary)
Administrator Statz reviewed his slides as presented in the packet. A summary of the slides follows.
Slide 1 Î Land Use
The proposed use is a residential use with a density between 12 and 45 units/acre.
Slide 2 Î Preliminary Plat
The developer has proposed a two-lot plat to qualify for Tax Increment Financing (TIF) should the
city elect to offer it. Administrator Statz noted that there have been some questions about the shape of
the lot proposal, noting that the city does not get to draw the lines, the developer does, and the city
evaluates whether those lots meet the requirements laid out in the code. Administrator Statz
explained that both lots meet the requirements in the code. He added that just because the
Commission feels the proposal does not need two lots is not a reason to deny the plat; there would
need to be an issue with public health or safety, such as one access to a public street on a curve.
Commissioner Seppala stated that information about the two lots being split to qualify for TIF was not
disclosed as she did not find it anywhere in the materials for the Planning and Zoning Commission,
adding that she found it when she was reading her water bill. Administrator Statz reviewed criteria
for parcel(s) to qualify for TIF, noting that our financial consultants confirmed that splitting lots for
TIF consideration is common.
Commissioner Seppala asked about needing to address the Planning and Zoning Commission to
explain a reason for a lot split, and Administrator Statz noted that a reason is not necessary because
the Commission would be reviewing the plat. Administrator Statz added that part of the disclosure
process, when issuing a public notice, was disclosing that the lot split was in preparation for an
apartment.
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City of Centerville Planning and
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Attorney Glaser added that the city has a legal duty to approve a lot split if the applicant meets
whatever criteria applies, and as a city, we do not have to have a reason or duty to ask. Attorney
Glaser added that private landowners have rights to do with their property whatever the law allows
them to do and that itÓs our job as a city to effectuate that, and in this case, thatÓs exactly what the
situation is. The applicant wants to split the lot and take advantage of the TIF tools, and the way they
decided to do it qualifies under the city rules, therefore we must let him do it.
Slide 3 Î Density
The proposed density meets the Zoning Code. Administrator Statz said stated that the code was
recently changed to align with the Master Plan and Downtown Master Plan, adding that we were
quite open about that. We had a public hearing and there was one person that commented. It was
explained why we were doing it, adding that because we knew there was a proposal, and in reviewing
it and others that we have received or talked about with developers previously, we understood that
density was appropriate for the scale and size of the buildings that were contemplated in the
downtown master plan for this district.
Slide 4 Î Building Height
Administrator Statz reviewed the definition of building height, which is the vertical distance from the
average elevation of the finished grade at the front of the building, to the highest point of the roof for
flat roofs. He noted that no structures or buildings may be erected to a height exceeding 35 feet without
the issuance of a conditional use permit (CUP). He reviewed (city code 156.121) provisions for
increases to building height with a CUP. Administrator Statz noted that a conditional use permit is
allowed with reasonable conditions. He added that all development in this district is done through a
conditional use permit and planned unit development and that in the staffÓs view, this building meets
the definition of height requirements in the city code.
Commissioner Thompson asked if the Commission could deny a conditional use permit on the height
of a building.
Administrator Statz stated that they could not deny a conditional use permit if the building meets the
conditions. Commissioner Thompson asked a few clarifying questions about conditional use permits
and Administrator Statz explained that conditional uses can have reasonable conditions allowed and
planned unit developments are allowed.
Commissioner Kalina asked who issues a conditional use permit. Administrator Statz explained that
the Planning Commission issues a recommendation to council and council approves it.
Commissioner Seppala asked about the Stantec analysis that says the height of the proposed building
would be at least 35 feet as defined in the Centerville Zoning Code but would appear 48 feet in height
on the north side due to the ground level, on the northwest corner of the buildings.
Administrator Statz explained that the Stantec memo has three different options for the Planning and
Zoning Commission to consider: one for approval, another one is for approval with enhanced
conditions, and one is for denial. Since staff heard a mix of options, they prepared three options.
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City of Centerville Planning and
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Discussion ensued about the building height. The City of Centerville Code height is based on the east
elevation. Some codes will take into consideration the entire perimeter of the building. Administrator
Statz noted that the developer has made efforts to soften the height.
Slide 5 Î Parking
Administrator Statz reviewed this slide, highlighting the number of parking spaces required per code,
and explaining that a conditional use permit may be granted to provide fewer parking spaces when it
is clearly demonstrated by the applicant that the use will not require the number of spaces indicated.
Administrator Statz also explained a condition for proof of parking, whereby the land being held in a
landscape reserve in the event the use or parking needs change could be used. He added that he thinks
proof of parking is a nice way of ensuring that there are no issues with parking overflowing into the
school and/or streets. Administrator Statz also mentioned that the conditional use permit has further
restrictions, which allow the city to restrict the number of units being rented if parking were to become
a problem.
Commission Kalina asked if the developer would be charging for parking and the developer
responded that they are.
Administrator Statz reviewed his slide on parking ratios, also showing ratios on similar projects in
Farmington and Delano.
Commissioner Seppala asked if the other communities had a land-locked issue like we do. Mr. Ebert
explained that Delano is more like Centerville and there have not been reports of problems there.
Commissioner Kalina asked if their code allows for on-street parking. Mr. Ebert and his colleague
confirmed there have not been any problems reported and that driving by every night on the way
home (for 2 years) the parking lot has not been full. Commissioner McCabe asked about parking
conditions to gain a better understanding of the similarities with the Delano project.
Commissioner Olson asked if anyone has looked at what the project would look like if the site had
parking requirements of 2:1. Mr. Ebert said they are looking at proof of parking.
Administrator Statz pointed out that there are several bills that were introduced at the legislature and
got hearings at committees. One bill was about parking. Another was termed the missing middle,
where restrictions were placed on planning commissionsÓ ability to regulate development in terms of
lot size, size of buildings, preempting local zoning authority. Administrator Statz noted that there is
a narrative out there that cities are overregulating things like parking, causing the price of housing to
skyrocket and if we could eliminate then we would have affordable housing. He added that the council
opposed those legislative actions by writing letters stating that we value this board and their discretion
on these issues and that we trust they will make discretionary choices. Further, Administrator Statz
said that if the bills had passed, this would have taken away local authority to decide on how much
parking is allowed and it would have disallowed public hearings. In addition, construction of
duplexes, triplexes (up to eight plexuses with no restriction on additional parking, utility connections,
etc. would have been allowed).
City Planner Phil Carlson added that he is seeing many projects in suburban locations being built to
a 1.6 standard, adding that parking minimums are way too high.
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Slide 6- Proximity to Elementary School
Administrator Statz noted that there is nothing within the cityÓs zoning code specifically disallowing a
multi-family building in the vicinity of a school, adding that the Centerville Elementary School
playground and ballfields are surrounded by homes with porches, decks and rear windows with views
of these areas. This development would be similar with a limited number of units with these views.
Administrator Statz asked the Commission for clarification on why it makes sense to eliminate
balconies when the views are like the ones that homeowners surrounding the school have.
Commissioner Seppala noted the difference in sight line from the balconies.
Commissioner Seppala, referencing the balconies on the east side of the building, asked how
preventing people from drinking intoxicating beverages and vaping would be regulated since per city
code you canÓt drink intoxicating beverages in sight of the elementary school or children.
Commissioner Thompson noted that there is a bar across the street in view of children and Chair
Krueger noted that there is an apartment building with 14-15 units in the school parking lot. City
Attorney Glaser noted that law enforcement is trained to use discretion and that maybe the first time
someone received a warning and is asked to quiet down, and the next time may result in a violation.
Attorney Glaser stated that the law would be enforced the same whether itÓs in the apartments or
Lakeland Hills.
Commissioner Kalina asked if there were anything in the apartment lease that would prevent residents
from drinking or having a cocktail on their balcony. Mr. Ebert said there is no smoking but there is
nothing prohibiting people from having a cocktail. Attorney Glaser noted that the city does not have a
crime free rental ordinance, noting that this is one of those measures that you use for people who are
getting out of control and that we have the regulation because it applies to everybody in town.
Chair Krueger asked how big the balconies are. The developer said they would be about 5ft by 10ft.
Slide 7 Î Crime
Administrator Statz said that he does not see evidence in Centerville that a multi-family building
creates more crime than a single-family home. He reviewed examples of single-family owner-
occupied homes that have an overwhelming problem for our police department, noting that crime
exists in a variety of different housing types, adding that we have crime at commercial sites.
Administrator Statz noted that the top calls for service at this time include gas stations and assisted
living facilities Î thatÓs whatÓs taxing our public safety right now. Administrator Statz stated that he
does not have any evidence that shows that a multi-family development will cause more crime than
any other type of development.
Commissioner Nelson said that we did not have anything else in the city to compare with and that
maybe we could look in Lexington at places that have had some problems. He said he feels like the
medical calls we respond to are a routine part of doing business in the city. Commissioner Seppala
asked if Commissioner Nelson was saying he wanted some analysis done on buildings of comparable
size around us and Commissioner Nelson said he thinks itÓs worth looking into.
Chair Krueger stated that he patrolled in Lexington for 27 years and he oversaw the crime free rental
program. He added that as far as the police department is concerned the city of Lexington has multiple
high rises and the one that causes a lot of problems (at first) is the Landings, which are lower income
apartments, adding that the city of Lexington has done a lot to address the initial problems. Chair
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Krueger also said that the city of Lexington has a lot of other high-rise buildings (Ephesians and the
Loft) and the calls for service there are low due to higher rents.
Slide 8 - Screening
Administrator Statz reviewed the slide, noting that the existing trees on the east of the property line
will remain in place and offer some screening, as well as a fence and arborvitae on the east side of
the property edge. Administrator Statz noted that the developer, as noted earlier, stated that they are
open to an opaque fence along the north and east sides of the property of 6-8ft. City Planner Carlson
added that one of the main reasons for a fence is to screen headlights.
Slide 9 - Parks
Administrator Statz reviewed the park fees that would be paid upon execution of the development
agreement and is not refundable through TIF. The amount collected would be $312,000 and can be
used to expand or add new equipment to our parks system (not eligible for use on maintenance).
Discussion ensued about the retaining wall staying and what would happen to trees if the parking lot
were to be extended. Administrator Statz explained that if there is no more room for trees due to added
parking, the Commission could ask for tree replacement elsewhere or for a donation to the tree fund.
Discussion ensued about requiring more trees of a certain caliper as a condition of proof of parking.
City Planner Carlson added that a caliper of 2.5 in or 6ft evergreen is what is optimal for survival.
Slide 10 Î Utilities
Administrator Statz reviewed the slide, noting that the city utilities are sufficient to handle the
development; he also explained how utilities fees can be used. Administrator Statz noted that
connection fees paid to the city for water, sewer, and stormwater would be $435,000. The
development will be fully paying users of these utilities (not refundable through TIF).
Slide 11 Î Traffic
Administrator Statz noted that the traffic study shows that the development does not degrade the
function of any neighboring intersection, and he reviewed key findings of the study, which are
outlined in his presentation. Commissioner Seppala stated that she does not see how the number of
cars coming out of a one-way area and adding another 700 to the stub will not cause problems for
traffic and/or safety; she showed a picture of several bikes at the school. Discussion ensued about
traffic and traffic calming measures such as a roundabout or traffic signal. Administrator Statz noted
that staff has talked to the county about this and that from his perspective (engineering) that a traffic
signal light would be green most often and this would not be the case for a roundabout; he added that
the county will make the decision. Administrator Statz added that traffic calming will be needed in the
next few years regardless of if this development goes through or not. Commissioner Kalina asked
how pedestrians cross at a roundabout and Administrator Statz explained. Commissioner Seppala
asked about the misalignment of the parking lot, adding that she felt it would be a good thing.
Administrator Statz explained they will probably do a radius reduction to give people more room to
get out of the development and maybe widening of the driveway. Discussion ensued about the added
trips and traffic added (phase 1 and phase 2 of the development). Administrator Statz reviewed the
traffic study slides in his presentation.
Slide 12 Î School Capacity
Administrator Statz reviewed his slide, noting that the new students that would be coming from the
development would not overburden the schools. Discussion ensued about the developerÓs market
study, which shows there will be about 30% young professionals and about 20% young families or
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June 4, 2024
single families and then 50% empty nesters. Commissioner Kalina asked how this information is
collected, and the developer noted that this information is based on similar high end luxury buildings in
suburban markets (like Delano). Administrator Statz added the Elementary SchoolÓs strategy for open
enrollment is that as the population reaches its peak, they will drop open enrollees to ensure that
people that live in Centerville will attend the elementary school. Commissioner Kalina asked what
the average class size is, and Administrator Statz noted that he does not have the number but the limit
to require hiring another teacher is not different here than in other areas.
Slide 13 Î Architecture
Administrator Statz reviewed his slide, noting historical elements from the old school, facades,
architecture previously used downtown. Administrator Statz added that the proposed building
substantially meets the requirements of the Downtown Master Plan, however, more detailed
architectural plans will be required subject to review. Commissioner Olson asked what the developer
will do to the northwest to hide the blank wall since the masterplan states that designs should
minimize blank walls on public roadways. Administrator Statz noted that the first thing they did was
take nine feet off. Mr. Budenski noted that in addition to reducing the size, they will screen with some
type of greenery, and full windows (not real windows because the parking garage will be behind it).
Commissioner Olson noted that there are other requirements in the Master Plan regarding materials
that can be used. Administrator Statz noted that the detailed architectural plans would need to be
reviewed by the Commission.
Slide 14 Î Garbage and Snow Management
Administrator Statz noted that since this was covered earlier, he will move forward to the next slide.
Slide 15 Î Small Town Feel
Administrator Statz reviewed his slide, noting that the Downtown Master Plan calls for both small
town feel and high-density housing. He asked the Commission to consider how these two could co-
exist. Commissioner Kalina asked for clarification on the front side of the building; she asked why
the front is not the lake since thatÓs the desirable view. Administrator Statz noted that the code used to
be different twenty years ago, but today it is considered the street side or yard (east). Discussion
ensued about measurement and height.
Chair Krueger asked if there were any other questions on anything before entertaining a motion. Since
there were none, City Planner Carlson reviewed the three options: Approve with Conditions and
Findings, Approve with Enhanced Conditions and Findings, or Denial.
Mr. Carlson noted that the staff recommendations is option 1: Approve with Conditions, noting that
there are twenty-one conditions and without reviewing each condition, the underlined ones are new
thth
from the May 7 meeting and the findings (also underlined) are based on the May 7 report. Mr.
Carlson added that the twenty conditions and ten findings are what staff would recommend for this
project.
Mr. Carlson noted that the second option: approve with enhanced conditions, i.e., proof of parking,
occupancy, balconies, etc. Mr. Carlson said that there really needs to be extraordinary reason to deny
a conditional use; he added that either of the first two options are recommended from his view, noting
that staff has provided material in case the Commission wanted to deny the plan.
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Commissioner Seppala asked Mr. Carlson some questions about city code 156.210 items b and c; she
noted that the code says that all conditions for a CUP or IUP must be met for a PUD and wondered
if preservation of unique natural resources of land an exception would be because tree removal and
other activities associated with development would alter the natural landscape. Mr. Carlson noted
that while this is a wonderful site, he would not consider these natural resources in the sense that the
Grand Canyon is Î itÓs a residential property with some old trees. Commissioner Seppala asked about
item c, Ðplanning and development proposal appears to harmonize with both existing and area
surrounding the projectÑ and does a 4-story building harmonize with the school right next door or
with the lake or the neighborhoods around it. Mr. Carlson said there is probably not one right answer,
but the property to the north is about 200 feet from those homes Î itÓs not ten or twenty feet. Other
homes are next to each other and there are also existing trees in the area, noting that the development
certainly harmonizes reasonably. Mr. Carlson added that a school is a busy place during the day and
a building next to it does not seem unreasonable or out of character. To the lake, the building is set
back significantly; the other part of the clause is future proposals, and the intent of the downtown is
that it will be built up with more intense dense development. Commissioner Seppala read aloud the
definition of harmony, noting that she does not know how this development is compatible with the
school, lake, or surrounding neighborhood, because it is not a visually pleasing combination, adding
that it sticks out like a sore thumb. Mr. Carlson noted it falls in the area of judgement. Commissioner
Seppala further added that the code says that all conditions must be met. Commissioner Seppala asked
how we get past the Master Plan limiting buildings to three stories and the development is four. Mr.
Carlson noted that with sloping site, it meets the criteria. Discussion ensued about a definition of
ÐstoryÑ in terms of livable space. Discussion ensued about evaluating the project in terms of criteria
that are currently in place. Discussion also ensued about changes to the density in the M2 district last
year. Discussion ensued about internal inconsistencies in the Downtown Master Plan such as Ðlow to
mid-rise housingÑ in the M2 district.
Commissioner Thompson noted that the city has a Comprehensive Plan and Downtown Master Plan
that says we want to grow downtown within the parameters of the planning documents, adding that
then we go out to the development community and say this is what we want and then a developer
comes in and tries to meet most of what we want. He added that if there are things that we want to
change, like parking, the view to school, etc., the Commission can set conditions through the CUP.
Further, Commissioner Thompson said that he is having trouble understanding why the Commission is
having trouble moving this forward to the city council when the CommissionÓs role is to review the
project against the city code and guiding document Î he added that the CommissionÓs role is not to
consider political ramifications of rental housing versus home ownership TIF, etc. Commissioner
Seppala said that the Commission needs to do due diligence and vet this for the Council, adding that
they should point out the parking, height, contradictions in the Master Plan and the conditional use
permit. Commissioner Thompson asked if the Commission wanted to point out the contradictions
and pass this forward or deny it.
Commissioner Seppala noted that she would make a motion to deny the LaLonde Property CUP for a
PUD based on not conforming with zoning related to parking, related to height as outlined in the
Stantec denial, that it conflicts with the Master Plan Î specifically the height and mass of the building
do not protect the integrity of the surrounding residential neighborhoods. The design of the building is
not consistent with the architectural design standards in the referenced Master Plan. The Master Plan
limits projects to three stories, whereas, the proposed project would rise more than three level on the
western north side, the conditional use permit 156.21 that it does not harmonize with the existing
surroundings, for safety and the proximity to the Centerville Elementary School, and the
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school children walking and playing, and that short stop, The Master Plan contradiction of downtown
neighborhood and the cityÓs Comprehensive Plan, the LaLonde is incompatible and inappropriate for
the scale and size of the project considering its proximity to the elementary school and adjacent single-
family homes Î she noted that she would not go on.
Motion by Commissioner Seppala, seconded by Commissioner Kalina to deny the LaLonde
CUP for PUD for the reasons of parking, height, contradictions in the Master Plan, conditional
use permit 156.21, the proximity to the Centerville Elementary School and safety of the school
children and that short stop, Master Plan contradiction of downtown neighborhood and the
cityÓs Comprehensive Plan, the LaLonde is incompatible and inappropriate for the scale and
size of the project considering its proximity to the elementary school and adjacent single family
homes.
Discussion:
Commissioner Thompson noted that a lot of the things cited are subjective and he thinks it exposes
the city, but thatÓs something the city council will have to deal with. He stated that the issues with
parking can be addressed by requiring proof of additional parking, but he thinks we would need to
determine how much parking is needed. He added that if the Commission wants the developer to
meet the city code of the two parking stalls per unit, then that becomes the norm, i.e., the standard for
all developments as we move forward. He noted that the proximity to the school, thereÓs a whole bunch
of other multifamily residential units that are near schools. The developers have also taken a step to
try and mitigate the interaction with kids in this property through innovative screening, so he does
not see that as a big issue. Commissioner Nelson asked how he felt about the small-town feel.
Commissioner Thomoson noted that if we are going to grow from 4,000 to 5,000 people, there will
be an impact on small town feel. Discussion ensued on who ÐweÑ is in wanting the city to grow to
5000. Commissioner Thompson clarified that the Commission, Council, and residents had the
opportunity to prepare the documents that are currently in use Î if the Commission wants something
different then they should consider that after a decision is made on this proposal. Commissioner
Seppala noted that in addition to the city code, denial should be done because the Commission should
listen to the residents. Commissioner Thompson reiterated that it is the CommissionÓs role to review
the documents. Discussion ensued about the sentiment of the public comments, changing housing
needs and adding apartments to the housing inventory. Chair Krueger noted that if this doesnÓt go
through another use could be proposed, like a church and no taxes would be collected on that.
Commissioner Olson noted that the project meets the code but that additional conditions can be added,
so the Commission could push the developer to limit the north façade or to break the building apart
to look smaller. Chair Krueger noted that the height meets the code, parking could be an issue, but he
likes the proof of parking condition. Commissioner McCabe noted that the development meets in
terms of height and that the superintendent of the schools has weighed in, the proximity of the school
is no different than other residential homes, adding that there is an apartment building in the parking
lot of the elementary school. Commissioner McCabe asked if the Commission could have a visual of
what additional parking would look like, should they need it. Commissioner McCabe also stated that
he was looking at something that was not subjective, something that was not open for interpretation
as to why the proposal could be denied.
Motion restated as:
Motion by Commissioner Seppala, seconded by Commissioner Kalina to deny the LaLonde
property CUP and PUD based on not confirming with zoning-related to parking, related to the
height as outlined in the Stantec denial, it conflicts with the Master Plan, specifically the
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June 4, 2024
height and mass of the building do not protect the integrity of the surrounding residential
neighborhoods and the design of the building is not consistent with architectural design
standards in the referenced Master Plan. The Master Plan limits projects to three stories,
whereas the proposed project would rise more than three levels on the western north side.
Paragraph 156.21 conditional use permit that it does not harmonize with the existing
surroundings, talking about safety in proximity to the Centerville Elementary School for the
school children playing. Number seven, the Master Plan denotes that the downtown
neighborhood is reserved for mid-rise housing. The proposed project of three to four levels and
over 40 feet in height does not fit this description. The cityÓs comprehensive plan policy has a
goal to protect residential neighborhoods from incompatible and offensive uses and to identify
areas appropriate for multifamily housing opportunities. The LaLonde property is
incompatible and inappropriate for this scale and size of the project. Considering its proximity
to the elementary school, and adjacent to single-family homes. The applicant has not presented
enough information as to the public benefit of the PUD. The public benefits do not outweigh
the relaxation of standards of being requested. And, lastly, the safety of people walking across
Main Street. Commissioner Seppala yay, Commissioner Kalina Yay, Commissioner Nelson yay,
Commissioner McCabe nay, Commissioner Thompson, Nay Commissioner Olson Nay,
Commissioner Krueger, nay. Motion failed 4 to 3.
A different motion was made to recommend approval of the Preliminary Plat and conditional use
permit for a planned unit development with the findings outlined in the Stantec memo under the
Enhanced Recommendations and Conditions Heading.
Motion by Commissioner Thompson, seconded by Chair Krueger to recommend approval of
the Preliminary Plat and conditional use permit for a planned unit development with the
findings outlined in the staff memo and the Stantec Enhanced Recommendations and
Conditions.
Discussion ensued about lighting, height, materials, parking, garbage and recycling, screening, and
the other conditions in the enhanced Stantec memo.
Commissioner Seppala requested an amendment to have the building façade approved by the
planning and zoning Commission in addition to the planner and engineer. Commissioner Thompson
accepted this change.
Commissioner Seppala requested an amendment to have the planning commission approve the final
construction plans as they relate to luxury materials and luxury amenities. Commissioner Thompson
accepted this change.
Commissioner Seppala requested an amendment to for the height of the fence on the east side to be 6Ó
and 8Óon the north side of the building. Commissioner Thompson accepted this change.
Commissioner Seppala requested an amendment to the exterior conditions to include the apartment
along with proof of parking. Commissioner Thompson accepted this change. Condition 11 was
removed and substituted for condition 23 (proof of parking).
Commissioner Nelson requested an amendment to include submission of a defined written snow
removal plan. Commissioner Thompson accepted this change.
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Commissioner Olson requested an amendment to lower the building on the north side to be more to
scale with residential properties. Commissioner Thompson rejected this change.
Commissioner Kalina requested an amendment limiting occupancy in the apartments will be limited to
two times the number of bedrooms in each unit. Commissioner Thompson accepted this change.
Commissioner Seppala requested an amendment to include a ladder truck. Commissioner
Thompson accepted this change.
Commissioner Seppala requested an amendment to include submission of a demographic study.
Commissioner Thompson accepted this change.
Chair Krueger seconded all the accepted amendments.
Commissioner McCabe aye, Commissioner Kalina aye, Commissioner Thompson Aye, Chair
Krueger Aye. Commissioner Olson, Nay, Commissioner Seppala Nay, Commissioner Nelson
Nay. Motion carried 4 to 3.
Revised Enhanced Conditions adopted by the Planning Commission.
The P&Z Commission passed a motion to recommend approval of the CUP/PUD and Preliminary
st
Plat for LaLonde 1 Addition with the conditions laid out in the Ðenhanced conditions version of the
City PlannerÓs memo, which are listed below (red text signifies added conditions.
1) The design of the building façade will be revised to include additional details that evoke
historic French-Canadian architecture, to be reviewed and approved by the City Planner
and City Engineer and Planning Commission.
2) The lower level of the west façade of the building will be revised to include more
architectural detailing instead of a blank decorative block wall, to be reviewed and
approved by the City Planner and City Engineer and Planning Commission.
3) Due to concerns over the height of the building adjacent to the existing single family
neighbors to the north, the north leg of the apartment building will be shortened by two
units per floor and the westernmost two units on the upper floor will be removed,
compared to the original design of three stories of apartments over parking.
4) Development Agreement - The applicant will enter into a development agreement for all
aspects of site construction and engineering to be reviewed and approved by the City
Engineer and City Attorney and City Council.
5) Final construction plans will be subject to review and approval from the City Engineer and
the Planning Commission as it relates to luxury materials and luxury amenities.
6) Screening Ï The Subject Property shall provide a fence on the east (6Ô) and north sides (8Ô)
of the property. sufficient height and length be maintained with sufficient screening or
fencing to stop light from leaving the site from vehicles entering and exiting the parking lot
and parking garage, and in a manner coordinated with the landscape plan. The fence
on the east side of the property shall serve to screen the elementary school from the
apartmentÔs surface parking lot.
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June 4, 2024
7) Garbage Ï If garbage containers are stored on site they Garbage containers shall be
screened from public view. Garbage hauling shall be coordinated to not interfere with
school bus traffic from Centerville Elementary School. All garbage shall be contained
within garbage containers designed for that purpose. The grounds of the subject property
shall be maintained in a manner that is free from litter and garbage. A written Garbage
and Recycling management plan shall be submitted for approval by the Planning
Commission and shall include staging of the garbage containers at the street edge on
Westview Street.
8) Exterior Conditions Ï The Subject Property shall be maintained in a neat and workmanlike
order to include, but not limited to:
a. The original landscape, grading, and lighting plans shall be maintained.
b. Lawn, shrubbery, trees, and planting areas shall be maintained in conformity with
City standards, and dead plantings shall be replaced.
c. Painted surfaces shall be free from pealing, cracking, or fading.
d. Pavement, curb, and sidewalk shall be free from potholes and major damage as
so deemed by the City Engineer.
e. Lane lines and markings for parking, driveways, and fire lanes shall be clearly visible
by painting or marking.
f. Exterior lighting shall function as designed and illuminate areas from dusk until
dawn, and such light shall not pollute areas off of the subject property, including
the apartment.
9) Snow Removal Ï Snow removal operations shall utilize snow storage locations only on the
Subject Property or hauled off site in a manner that complies with local regulations. All fire
lanes and means of fire access on the Subject Property shall be cleared of ice and snow
within 24-hours from the end of snowfall. A written Snow Management Plan shall be
submitted for review and approval by the Planning Commission.
10) Parking Ï Vehicle parking by residents and guests shall be confined to the parking areas
on the Subject Property. No vehicles from the site shall park on public streets north of Main
Street. If developmentÔs residents or guests are regularly utilizing area streets or other
privately held parking lots for overflow parking, whether legal or illegal, the City reserves
the right to make adjustments to the operation of the building and site to mitigate the
issue until no off-site parking is being utilized.
11) Proof of parking shall be shown on a site plan to be reviewed and approved by the City
Engineer that would provide the number of parking spaces required to obtain a 1.8:1 ratio.
An escrow will be provided to the City for three years to allow construction of additional
parking spaces if, in the opinion of the City Council, there are parking problems warranting
additional parking on site.
12) No working on/repairing cars or other vehicles or equipment in the parking lot.
13) No oversized vehicles are allowed in the parking lot or taking up more than one space per
vehicle.
14) Outside Storage Ï No Outside Storage, as defined by Ordinance, is permitted on the
Subject Property other than customary furniture and equipment on the patio or on the
individual unit balconies.
Page 13 of 16
City of Centerville Planning and
Zoning Commission
June 4, 2024
15) Construction-related traffic is prohibited from using Westview Street during drop-off and
pickup times at Centerville Elementary School, to be coordinated with a written plan
developed by the City Administrator, the school administration, and the contractor.
16) The parking lot and site plan layout included in the final plans will be subject to the review
and approval of the Fire Chief, ensuring adequate space to maneuver public safety
vehicles including a ladder truck.
17) Disturbances Prohibited Ï The Subject Property, or users thereof, shall not produce noise,
vibrations, air pollution, light pollution, fire hazards, or noxious emissions which disturb,
endanger, or offend neighboring properties or the public.
18) Public Nuisances Prohibited - The Subject Property, or users thereof, shall not create or
maintain a public nuisance or disorderly conduct, as defined pursuant to the CityÔs Code
of Ordinances or pursuant to State Law.
a. The City deems it to be a public nuisance to smoke, vape, or drink intoxicating
beverages within sight of the elementary school property or its students.
Accordingly, these activities are not permitted on the east side of the apartment
building.
b. The City deems it to be a public nuisance to loiter in the vicinity of the elementary
school or its students. Accordingly, loitering is not permitted on or from the subject
property.
c. The City deems it to be a public nuisance for conditions to exist on the subject
property which cause the excessive use of law enforcement or emergency
services.
d. The City deems it to be a public nuisance for conditions to exist on the subject
property which allow persons to cross Main Street to or from the west side of the
subject property.
19) Permits - Landowner will follow the applicable standards and requirements of the City of
Centerville City Code, Rice Creek Watershed District, Anoka County, Army Corp of
Engineers, Federal Emergency Management Agency, Minnesota Department of Natural
Resources, and any other agency having jurisdiction over the Subject Property.
Landowner shall grant and allow access by city and other agency personnel to inspect
the subject premises for compliance with the aforementioned Permits.
20)Legal Compliance Ï The Subject Property shall be kept in compliance with, and
Landowner will obey all laws and regulation necessary to operate this building, and will
obtain and maintain, in good standing, all licenses or permits necessary to operate this
type of facility.
21) Apartment leases shall be no less than twelve months to provide more long-term residents
and fewer transients. All leases will be with the apartment management company; no sub-
leases will be permitted.
21) Balconies shall be constructed of wrought iron vs. aluminum or other material, in keeping
the Downtown Master Plan preference for that material.
22) Due to concerns about overcrowding, occupancy in the apartment units will be limited to
three two times the number of bedrooms in each unit.
23) Proof of parking shall be shown on a site plan to be reviewed and approved by the City
Engineer and Planning Commission that would provide the required number of parking
Page 14 of 16
City of Centerville Planning and
Zoning Commission
June 4, 2024
spaces per city code (2:1). An escrow or other security will be provided to the City for three years
to allow construction of additional parking spaces if, in the opinion of the City Council, there are
parking problems warranting additional parking on site.
Plus, the following conditions:
Architectural Plans with a level of detail to show, at a minimum:
o Elevation views of all 4 sides of the building, including material call-outs
o Floor Plans of all 3 floors of residential living and the parking level
These plans shall be reviewed and approved by the Planning Commission.
The building shall be designed, constructed and maintained to include the list of amenities
associated with the proposed Luxury Apartment as detailed in the developerÓs presentation
to the Planning Commission at the Concept Review Stage.
Administrator Statz noted that the City Council will review this recommendation, knowing that some
of the items will be brought back to the Planning Commission for further review.
VII. NEW BUSINESS
1. 2010 Fairview Street Î Use Review Î Caliber Collision (Auto Glass
Replacement/Repair)
Administrator Statz introduced this item as presented in the packet.
Motion by Commissioner Olson, seconded by Chair Krueger to support the Zoning
AdministratorÓs finding that the use is Ðclosely similarÑ to the Machine and Repair Shops
(indoors); a permitted use on the Table of Allowed Uses in the City Code. All in favor. Motion
carried.
2. Chapter 157: Erosion Control Î Minimum Control Measures for (MCM) Ordinance
to be in Compliance with Construction Stormwater Requirements for Erosion,
Sediment, and Waste Controls.
Administrator Statz introduced this item as presented in the packet.
Motion by Commissioner Olson, seconded by Chair Krueger to approve the replacement of
Chapter 156: Erosion Control ordinance with the model ordinance. All in favor. Motion
carried.
VIII.APPROVAL OF MINUTES
1. May 7, 2024, Planning & Zoning Commission Meeting Minutes
Administrator Statz introduced this item as presented in the packet, noting revisions to comments
th
. Mr. BriglÓs comments were expanded to
provided by Tyler Brigl at the public hearing on May 7
include the last two paragraphs:
Tyler Brigl, 1295 Mound Trail
Mr. Brigl said that when he tells his friends he lives in Centerville they do not know where it is and
thatÓs what a small town is and thatÓs what a small-town feel is. He stated that small towns do not
have 104-unit apartment buildings. Mr. Brigl asked the Commission to look at the situation and the
morality of it because community matters, and the community does not want this. Mr. Brigl also
stated that things should be built on merit, so if the development goes through then make them build it
on their own, without financial assistance because it is not right or fair for the community.
Page 15 of 16
City of Centerville Planning and
Zoning Commission
June 4, 2024
Mr. BriglÓs statements include an example of making the developer pay for the project on their merit;
he stated you take $2.5 million over 15 years, noting that first you divide by 15 and get about
$166,000 and that would do a lot of good for our fire department, police, public services, and schools;
Mr. Brigl added that the developers do not get a free ride.
Mr. Brigl provided another example of what this would mean for the builder and operators, noting
that $2.5 million over 15 years - taking $160,000 and dividing by 104 units is another $138 per month
per unit. Mr. Brigl said that if that doesnÓt survive then they do not build; he added that all they would
have to do for this luxury apartment is charge the market rate plus $138.00. Mr. Brigl also said that
there should be no tax subsidy because itÓs not right or fair to the community and the Commission
needs to say no.
Motion by Commissioner Seppala, seconded by Commissioner Olson to approve the May 7,
2024, with the additional comments of Mr. Brigl. All in favor. Motion carried.
IX. ANNOUNCEMENTS/UPDATES
1. Council Member Russ Koski
Council Member Koski thanked staff for holding a breakfast for veterans and their families over the
Memorial Day weekend.
Council Member Koski thanked the Planning and Zoning Commission for the work they do, noting
that the job is not easy Î if they didnÓt do it then the Council would need to meet much more often.
2. AdministratorÓs Report
No Report given.
X. ADJOURNMENT
Motion by Commissioner Olson, seconded by Commissioner McCabe to adjourn the meeting at
10:32 p.m. All in favor. Motion carried.
Page 16 of 16
Administrator’sReport
July 10, 2024
PARKS & RECREATION
Music in the Park
We hope you can join us at
Hidden Spring Park at 6:30
p.m. on Tuesday evenings.
Wiseguys is on hand for
fresh pizza if you want to
purchase.
Vacancy on the Parks & Recreation Committee
Committee vacancy: If you are interested in serving on the
Committee, they meet the first Wednesday evening of every
month at 6:30 p.m. at City Hall, unless otherwise scheduled.
The Committee makes recommendations for park programming
and equipment purchases/parks improvements.
Many of the Committee Members also serve as volunteers for
many program offerings (e.g.., Music in the Park, Main Street
Market, annual Skate/Sledding events, Trunk or Treat, etc.)
Ask staff for an application, go to our web site for an application or check out a meeting to determine if this
is a good fit for you.
Committee July Meeting Cancelled
With the Independence Holiday, the regularly scheduled July 3 meeting was cancelled. The next meeting
of the Committee is scheduled for August 7, 2024, commencing at 6:30 p.m. here at City Hall in Council
Chambers. Administrator Statz and Public Works Director Palzer will be on hand to discuss the following
topics with the Committee: Capital Improvement Projects, Budget and Park Dedication Fees.
2024 ELECTIONS UPDATE
State Primary
We have commenced into the Absentee Voting
(Envelope process) for the State Partisan Primary
Election. Friday, June 28, 2024—July 25, 2024, M-
F, 7:30-4 you may vote early either by requesting an
Absentee Ballot from Anoka County Elections or
appearing at City Hall. July 26, 2024—August 11,
2024, M-F, 7:30-4, you may vote via Direct
Balloting (Ballot is placed directly into the ballot
counter) either at City Hall or Anoka County
Elections Office. (Special Hours: August 10, 2024,
Sat., 9-3 and August 12, 2024, 7:30-5). Primary
Election Day is August 13, 2024, from 7 a.m.—8
p.m. and Centerville’s polling place is located at St. Genevieve’s Community Parish Center
(Fellowship Hall), 6995 Centerville Road, Centerville, MN 55038. Offices on the ballot are: United
States Senator & United States Representative, District 6. During the Primary, you must stay within Party
lines which means you vote solely within a party and there are no crossing Party lines.
State General
Absentee Voting (Envelope process) for the State General Election will commence Friday, September 20,
2024—October 17, 2024, M-F, 7:30-4 you may vote early either by requesting an Absentee Ballot from
Anoka County Elections or appearing at City Hall. October 18, 2024—November 1, 2024, M-F, 7:30-4,
you may vote via Direct Balloting (Ballot is placed directly into the ballot counter) either at City Hall or
Anoka County Elections Office. (Special Hours: October 26, 2024, Sat. 9-3, October 29, 2024, Tues. 7:30-
7, November 2, 2024, Sat., 9-3, November 3, 2024, Sun. 9-3 and Mon., November 4, 2024, 7:30—5).
General Election Day is November 5, 2024, from 7 a.m.—8 p.m. and Centerville’s polling place is
located at St. Genevieve’s Community Parish Center (Fellowship Hall), 6995 Centerville Road,
Centerville, MN 55038.
Municipal Elections
Affidavits of Candidacy will be accepted from Tues., July 30, 2024—Tues., August 12, 2024, during City
Hall office hours (M-F, 7:30-4) and Tues., August 13, 2024, from 7:30-5. Offices for which Affidavits of
Candidacy will be accepted are: Mayor (2 Year Term, 2025-2026); 2 Council Member seats (4 Year Term,
2025-2028) and 1 Council Member seat (special election, 2 Year Term, 2025-2026). The fee is $2. The
Affidavit of Candidacy is available on the Secretary of States Office website, must be notarized and the dates
should coincide with July 30, 2024–August 13, 2024. Staff would recommend that if you are interested in
running for office, you stop by City Hall to obtain a packet. If you have any questions, please contact City
Hall and ask for elections.
Time Commitment for Mayor or Council Members
Council—meet the 2nd and 4th Wednesday of the month at City Hall) - at times this may vary if a meeting
needs to be rescheduled or an additional meeting is called by the Chair/Staff during the month. Meetings
commence generally at 6:30 p.m. At times, this may vary if a Work Session has been called with proper
notice. Meetings generally last until 9 p.m., but also vary. However, the 4th Wednesday of the month has
a Work Session attached to it which commences at 5 p.m. and goes until 6:30 p.m. when the regular meeting
commences.
The Mayor and Council Members generally serve on several additional boards as liaisons throughout their
period of serving (e.g., Police Commission, North Metro Television Commission, Centennial Fire Steering,
Parks & Rec., Planning & Zoning, EDA, etc.) Generally, these meetings take place throughout the serving
area andcommence at 5-7 p.m.—9 p.m. but times vary. These boards also can schedule additional meetings
outside of their regularly scheduled meeting dates. There are also learning opportunities for elected officials
that take place throughout their period of serving that the city would encourage their participation in. Any
and all events/activities of the city are a wonderful time to meet residents, program coordinators, other
Committee/Commission members, show community support, etc.
COMMUNITY
PARTNERS
Rice Creek
Watershed
District
A note from the
watershed: Hi
Centerville Lake
Partners!
Now that we've
finished the
alum treatment
(for now), we're
sending out a
postcard mailing
asking if anyone
is interested in
doing a
shoreline
restoration or
revegetation project. We still have funding in Anoka County for shoreline projects and would love to see
more completed on Centerville Lake. Please spread the word and send anyone our way if you hear that
they're interested in doing a project.
RCWD staff will also be at Centerville's Fete Des Lacs event on July 18 to talk to the public about the
lake/water quality, grant programs, and other water resource topics.
PARKS & RECREATION (Cont’d)
Main Street Market
The Parks & Recreation Committee been working hard onits Market. Check out the illuminated signage on
the corner of Main Street & Centerville Road. The Market currently has 23 vendors registered and we are
looking forward to a great summer season, beginning July 18. The Market runs from 5:30 to 7:30 on
Thursday nights on Centerville Road, north of Main Street, next to the Elementary School Parking Lot.
Hidden Spring Park
Rain Garden Maintenance
The city has entered into a
maintenance contract with
Prairie Restorations, a
professional landscape
company specializing in
native plantings. Their tasks
include reestablishing the
plan species originally
placed in the rain garden and
other planted areas in
Hidden Spring Park, which
have choked out by invasive
weeds, trees and other
unplanned growth.
Recently, they sprayed the
areas to kill of the invasive
species and then followed up
with a controlled burn. Later
this summer they will again,
spray for weeds and begin the replanting process. If you look closely, you’ll notice that the crews were
careful to leave milkweed, and other desirable species, while burning off others.
Rice Creek Chain of Lakes Park Reserve Construction Project Update
The boat launch will be closed July 8 – 12. The park entrance is currently open but still under construction.
Please plan accordingly and drive safety through the work zone.
CENTERVILLE CARES
New Homebuyer Assistance Programs
The State of Minnesota has two new programs which offer forgivable loans
to help first generation homebuyers with down payments and closing costs.
Both of the programs are available on a first come first served basis. Each of
the programs are described below:
Minnesota Housing’s First-Generation Homebuyer Assistance Program offers down payment assistance in
the form of an interest-free deferred loan which is forgivable over a 20-year period if the individual resides
in their home through the entirety of the loan period. Additional information on MN Housing homebuyer
assistance classes and advisor services are available here, and Homeownership Advisors through the MN
Homeownership Center are available to provide free advice on choosing a program and navigating the
application process.
Midwest Minnesota Community Development Corporation (MMCDC)’s Community Based Down Payment
Assistance Fund also provides interest free loans to first-generation homebuyers. Loans are available up to
10% of a home’s purchase price to a maximum of $32,000 andare forgivable over a five-year period.
Applicants must have completed a homebuyer education course to be eligible for this program, and more
information on how to do so is available on MMCDC’s website. This program cannot be combined with
MN Housing’s down payment assistance program.
ECONOMIC DEVELOPMENT
Quad Area Chamber Calendar
July 11, 2024 – Quad Area Chamber Board Meeting – 12:00pm-1:00pm - Online
ECONOMIC DEVELOPMENTAUTHORITY
Humble Roots Boutique and Connor James Salon are both celebrating their one-year
anniversaryin Centerville. These businesses are holding an annual celebration on
th
Saturday, July 20from 2pm-6pm and you are all invited. Pleasehelpsupport our local
businesses by stopping by to check out the festivities. There will be food trucks, vendor
booths, a massage chair, live music, etc. There will also bediscounts offered at both
businesses. More information is available in the flyer below. Click on the QR code for
updates.
ADMINISTRATION
Meeting and CityHallSchedule
July 24, 2024, Work Session, 5:00 p.m., City Council Meeting, 6:30 p.m.
August 5, 2024, 6:30 p.m. Planning & Zoning Commission
August 7, 2024, 6:30 p.m. – Parks & RecreationCommittee
August 21, 2024, 5:30 p.m. – Economic Development Authority
CITY OFFICES CLOSED JULY 4
th
holiday! Just a reminder
We would like to wish everyone a happy July 4
that city offices will be closed in observance of Independence Day. We
th
.
will be back in the office on Fridayl, July 5
ENGINEERING
TH
20Avenue (CSAH 54) Corridor Study
The City Council has approved the Corridor
Study. Next steps will be to work with the
county and the City of Lino Lakes to sync
up our respective capital improvement
plans so that we can begin budgeting for
these improvements, many of which are 5
to 10 years out.
PUBLIC WORKS
Water Treatment
The city’s public works department
recently received accommodation from the
Centers for Disease Control (CDC) and the
Minnesota Department of Health (MDH)
for our excellent record in providing
consistently healthy levels of fluoride in
our water. This award was earned by just
61 of the over 600 qualifying water
systems in the state. Congrats to our crew
on this well-deserved recognition.
Solar on Public Buildings Grant
The city received notice from the MN
Department of Commerce letting us know
that we have been selected to submit a full
grant application, after passing the initial
stage of the vetting process, which
assessed our site readiness. The
application is due in late September. If
awarded the grant could cover 60% of the
costs, up to $72,000, with a federal tax rebate covering a large portion of the remaining 40%.
Water Tower
Consulting engineers, KLM, have finished their work in performing some tests on the tower’s paint to help
understand the scope and timing of a repaint. Staff will be discussing the results of that report with the City
Council at an upcoming workshop.
Public Works Truck Replacements
The 1-ton truck has been delivered and has now been sent out to be outfitted with the dump box and plow
assemblies.
FINANCE
Annual Audit
Centerville’s annual audit has been completed by Abdo – the city’s CPA firm. Abdo issued a clean opinion
on the financial statements which means the report fairly represents the city’s financial condition according
to Generally Accepted Accounting Principles. There were also no findings which means that city staff
properly followed state and federal law.
The full report is available on the City’s web site and a copy may be inspected at City Hall during normal
business hours.
CENTENNIAL LAKES POLICE DEPARTMENT
Vandalism
With the summer months upon us, we often see an uptick in vandalism activity, especially in our parks.
Recently, we have received reports from the community about such activity and could use your help. If you
see vandalism taking place, please do not hesitate to call 911 and report it. We all want clean, safe parks
and public spaces. Please help our law enforcement partners curb this behavior.
Captain Union – Mediation
The CLPD Operations Committee and the Law Enforcement Labor Service (LELS) engaged in a mediation
session on Monday, June 24 and were able to reach a tentative agreement on a contract for 2024 and 2025.
This is the first contract between the police department and the newly formed Captain’s Union. The Police
Governing Board will act on this proposed agreement at their meeting on August 12.
Police Governing Board
The next meeting of the Police Governing Board will be held on August 12 at 7 PM at CLPD Headquarters.
The public is always welcome to attend these meetings.
CENTENNIAL FIRE DISTRICT
We’re Hiring
We’re hiring! Click here for more info, or to apply: https://www.centennialfire.org/services-2.
COMMUNITY DEVELOPMENT
1687 Westview Street (LaLonde Property)
The prospective developer of this property (Ebert Companies) has withdrawn their applications for
construction of an apartment. There are no formal applications pending on the site at this time.
stnd
OldMill Estates 1 and 2 Additions
The development has been approved by the watershed district, with the exception of their final wetland
delineation. Therefore, staff is recommending a reduction in their letter of credit to $20,000. Vacant lots
are controlled by our existing ordinances and building permit process.
rd
Old Mill Estates 3 Addition
rd
The developer of Old Mill Estates is proposing a 3 Addition concept that went before the Planning &
th
Zoning Commission for a “Concept Review” at their March 4
,meeting. This subdivision was always a
stnd
part of the discussion when Old Mill Estates (1and 2Additions) was platted. However, the developer
needed more time to work out wetland and power line easement issues. With some of those issues more in
hand, the proposed subdivision would break up Lot 8, Block 2, into 4 lots (3 new lots).
Block 7 Property (Downtown)
A developer recently met with city staff to review a concept plan involving 20 – 26 row-style townhomes.
No official application has been received.
1737 Main Street (Block 3)
No recent activity.
Max Storage
The developer is preparing to submit plans for Phase II of the development; a second building of the same
size. The next building may contain fewer, larger units. Other than the change in the number of units, it
looks like there won’t be any other changes to the site layout.
Rehbein Commercial
Staff is recommending release of the security for this development upon expiration of the two-year warranty
period (July 12, 2024). Staff has completed a final inspection and all punch list items have been addressed.
Kwik Trip
The city council approved a reduction in the development’s security, with the final escrow release coming
at the end of the 2-year warranty period (Dec. ’24)
Rehbein Industrial
Staff is recommending release of the security for this development upon expiration of the two-year warranty
period (July 12, 2024). Staff has completed a final inspection and all punch list items have been addressed.
Bay View Villas (Waterworks Site)
Application for a wetland permit close-out has now been received by the watershed and is in process for
approval. The city continues to be copied on correspondence between the developer and the wetland
regulatory agencies; progress is being made towards a resolution on the wetland permit. Several minor punch
list items remain.
Drilling Estates
City Council approved the Preliminary and Final Plats for Drilling Estates at the May 22 City Council
meeting. The plat will be filed as soon as the city of Lino Lakes gives their approval as well.
Marshall Properties
The owner of 7216 and 7230 LaValle Drive has submitted several concept sketches for a 3 to 5 lot
redevelopment encompassing the two existing lots. The 3 lot development would seek to align with R-2A
zoning and would need minimal flexibility through a PUD. The two, 5-lot concepts would require PUD
flexibility similar to that afforded the Bay View Villas development. The planning and zoning commission
will review the concept plans at their July 9 meeting.
Development Inquiries
Existing Industrial Building looking to split into condo units.
COMMUNITY ENGAGEMENT (June 2024)
Website
3.4k users
3.2k new
10k page views
WebSite (Featured News)
Centerville Cares
Follow us on Social Media
Exercise your Right to Vote
Grants Available
Stay Connected
City Offices Closed for Independence Day
Garbage/Recycling Service Delay
Smart Irrigation Controller Program
ReaderBoard (11,000+ cars/day)
MeetingSchedules
Music in the Park
Committee Vacancy
A/B Voting
City Hall Closed –Independence Day
SocialMedia (568Twitter; 804FB Followers) (815/1752Total Impressions)
City Accounts
o 5/31 P&ZPacket (183/656)
o 5/31 P&R Packet (77/311)
o 6/3 Garage Sale Days (182/1882)
o 6/6 TIF Hearing (168/937)
o 6/7 City Council Packet (115/551)
o 6/11 LaLonde Developer Pulls Applications (XX/1654)
o 6/11 Clean-up Day (63/634)
o 6/18 Music in the Park (72/XX)
o 6/21 City Council Packet (61/514)
o 6/24 Centerville Cares (Free Meals for Kids) (49/257)
Community Email List (264 email addresses)
Upcoming Meeting Agendas and Admin. Report
Business Email List (60 email addresses)
6/06/24 Promotional Opportunity Via Swag
Google Business Profile
161 profile views
136 Interactions
33 calls directly from site
58 asked for directions.
45 website visits from profile
Informational Kiosk – Cornerstone Park
Summer Programming
MITP Flyer
Fete des Lacs Flyer
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