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Home My WebLink About2024-08-07 P & R Packet CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: , 2024 Administration WS 2.1 TITLE OF ISSUE: Application for Appointment - BACKGROUND AND SUPPLEMENTAL INFORMATION: Ms. complete an application for appointment to the Committee. You have been provided with a set of questions for the candidate. Please "round-robin" the questions and complete the form contained in your packet. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Application and Interview Questions Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular TOTAL SCORE: CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE ORAL INTERVIEW QUESTIONS Applicant Name: _______________________ Interviewer Name: The exam questions are intended to solicit information on the attributes identified as essential for the position. These attributes were determined to be important for successful performance as Parks and Recreation Committee. Rating System: 1 = Poor 4 = Very Good 2 = Below Satisfactory 5 = Excellent 3 = Satisfactory *Please add any additional comments after rating. 1. Please tell us what your qualifications are and why you want to become a member of the Parks and Recreation Committee. Rating_____ 2. The Parks and Recreation Committee requires a commitment on the first Wednesday of each month plus various events and may involve volunteering. Do you foresee any problems attending these meetings or events on a regular basis? Have you ever attended a meeting? If so, when? Rating______ 3. The Parks and Recreation Committee is often required to make recommendations on permit applications and projects involving large capital investments. Describe the steps you will go through, as a committee member, to make decisions. Who will you listen to? Where will you go for advice? Rating______ 4. Please describe a time you worked as part of a team to reach a consensus. What was your role in helping the team reach this consensus? Rating______ 5. Do you have any additional comments or questions for us? CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 7, 2024 Public Works IV.1 TITLE OF ISSUE: Quote for Installation of an Additional Volleyball Court BACKGROUND AND SUPPLEMENTAL INFORMATION: Contained in your packet is a quote from R.J.'s Property Maintenance. The quote is in an amount of $44,500. The quote has been provided per your request. COST AND SOURCE(S) OF FUNDING: $44,500 REQUESTED ACTION: Discussion or Motion to Recommend to Council Approval to Purchase and Install. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 7, 2024 Administration VI.2 TITLE OF ISSUE: FlowerPot Tree - Cornerstone Park (Fiore Tree) BACKGROUND AND SUPPLEMENTAL INFORMATION: Discussion has been had regarding the installation of a similar tree, height and a local business providing services. This item is for discussion, unless a desired motion is made. COST AND SOURCE(S) OF FUNDING: $19,500 REQUESTED ACTION: Discussion or a Motion to Recommend to Council Approval of the Purchase of a Fiore Tree for Cornerstone Park. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 8, 2024 Public Works VII.2 TITLE OF ISSUE: Park Playground Equipment Replacement Plan BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached memo for more information COST AND SOURCE(S) OF FUNDING: Staff Recommendation: $1.4 M (2025 - 2040); General Fund (Capital Equipment Fund) REQUESTED ACTION: Motion to recommend the major repair and/or replacement of various playground equipment at the costs, locations and dates as presented in the attached memorandum. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Staff Memo Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Capital equipment and other capital taxes) Fund (replaces existing capital (property Fund Park Funding Review Annual Maintenance Budget (General maintenance)Capital Replacement (1)(2)assets)(3) New or expanded parks,expenses. ••• GeneralPark Dedication Fund (developer fees; $3,000/unit) –– 2 sources of funds; 3 Pots of Money We will be talking about (2), theReplacement Fund • Park EagleAcornRoyalLaMotteMcBride Inventory Current Playground Equipment In the course of 12 years, the city (some, via developers) installed all 5 of its – Installation Year 19961999200020062008 Note playground complexes. 5) - Eagle Park wood chip fill – 2 playground structures (ages 21 swing set1 climbing structureTimber border •••• 5)12) -- Acorn Creek Park wood chip fill – 1 playground structure (ages 21 playground structure (ages 51 swing set5 ancillary play structuresConcrete border ••••• 5) - wood chip fill – Royal Meadows Park 1 playground structure (ages 21 swing setTimber border ••• 5) - wood chip fill – Royal Meadows Park 1 playground structure (ages 21 swing setTimber border ••• 5) - shredded tire fill – Laurie LaMotte Memorial Park 1 playground structures (ages 21 swing set1 climbing structure4 ancillary play structuresHDPE border ••••• 5) - shredded tire fill – Laurie LaMotte Memorial Park 1 playground structures (ages 21 swing set1 climbing structure4 ancillary play structuresHDPE border ••••• 5)12) -- wood sand fill – 1 playground structure (ages 21 playground structure (ages 51 swing set1 rock climbing wall3 ancillary play structuresConcrete border Tracie Joy McBride Memorial Park •••••• 5)12) -- sand fill – 1 playground structure (ages 21 playground structure (ages 51 swing set1 rock climbing wall3 ancillary play structuresConcrete border Tracie Joy McBride Memorial Park •••••• CRP Budget*$30,000$70,000$25,000$35,000Not Assigned$160,000 (CRP) Park EagleAcornRoyalLaMotteMcBride Current Capital Replacement Plan Replacement Year 2026202920302030>2032 Total*This number is in the current CRP and is based on the original purchase price of the equipment. $200,000$430,000$170,000$300,000$320,000 $1,420,000 kind. It includes a - CRP Budget* Park EagleAcornRoyalLaMotteMcBride Updated CRP Budget CRP Year 2026202920302030>2032 Total*This number is adjusted to reflect today’s cost of replacement infull replacement of the structures, boarders and fill. infusion of costs, leaving the replacement updatedupdated replacement costs, but revising the Current CRF plans for underestimated replacement costs.Withreplacement schedule the same, an$105,000/year would be required to keep the fund solvent.Withreplacement schedule, the fund can remain solvent with the addition of $40,000/year to the fund. Capital Replacement Fund Analysis ••• $200,000$430,000$170,000$300,000$320,000 10 years - Updated CRP Replacement Cost concerns New Replacement Year 20352040202520302035 safety Major Repair Cost-$45,000-$7,000 address to made Major Repair Year-2025-2021 repairs MinorMajor parts replaced in 2021; results in life extension to 2035 Original Replacement Year 2026202920302030Not Assigned –– Major repair (replacement of all decking) extends life +/ Move up to 2025 due to poor current condition Moved to 2035 based on good current condition – – – Updated Capital Replacement Plan (CRP) Park EagleAcornRoyalLaMotteMcBride Totals Eagle Acorn Royal LaMotteMcBride 15 ) Year Total - 5Cost$215,000$300,000$520,000$430,000 in the course of Replacement Cost$170,000$300,000$320,000$200,000$430,000 Replacement Year 2025203020352040 Timeline Format year life cycle. - Major Repair Cost$45,000 Major Repair Year 2025 Updated Capital Replacement Plan (CRP Park AcornRoyalLaMotteMcBrideEagleAcorn This revised plan replaces all park playground equipment years, with a roughly 30Compared to the existing plan, it requires $65,000 less/year to keep the Capital Fund solvent CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 8, 2024 Public Works VII.3 TITLE OF ISSUE: Adaptive Play Equipment BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached memo for more information COST AND SOURCE(S) OF FUNDING: Staff Recommendation: $45,000 (2025); $52,000 (2030) - Park Dedication Funds REQUESTED ACTION: Motion to recommend the purchase and installation of various adaptive play equipment at the costs, locations and dates as presented in the attached memorandum. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Staff Memo Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Memorandum Date: August 2, 2024 To: Honorable Chairand Committee Members Parks & Recreation Committee From: Mark Statz, PE – City Administrator/Engineer Paul Palzer, Public Works Director Teresa Bender, Parks Committee Coordinator Subject:Adaptive Play Structure Initiative For some time now, the Parks and Rec Committee has been discussing ways to incorporate more adaptive play equipment into their existing park system. Staff and committee members have researched a number of different offerings from local vendors, choosing a handful for which to solicit quotes. Staff has now received quotes on the equipment itself and has recently estimated installation and associated fall protection and border costs. Our research has indicated that the raw cost of equipment is usually about 1/3 of the total cost of the project after adding installation and surrounding treatments. Therefore, the following are the expected costs of adding each of the adaptive items to our parks: Adaptive Equipment Item Equipment Costs (Quoted) Total Cost (Estimated) Merry Musical$6,918$21,000 Sensory Wave Horseshoe $8,288 $24,000 Arch - Ground Leve Sensory Wave Horseshoe $12,918 $39,000 Arch- Elevated Roller Table $18,078 $52,000 Since these pieces of equipment are not replacing existing play structures, it would be appropriate for them to come out of the Park Dedication Fund. While this fund has a net deficit of around $450,000, it is not imperative that this debt be paid down prior to spending from the fund. Thefund does have cash on hand in the amount of around $400,000. Further, the Capital Improvement Plan (CIP) for this fund has, for a number of years, indicateda substantial investment in adaptive play equipment for each park. Purchasing and installing some or all of this equipment would be in keeping with your adopted CIP. The Committee should discuss and provide a recommendation to the City Council on: 1. Shouldthe city invest in adaptive play equipment? 2. How much should the City invest? 3. When should the city make these investments? 4. What equipment should be purchased and where should it be placed. Staff Recommendation The City Council should invest funds from the Park Dedication Fund to provide recreation opportunities for a broader range of citizens by installing adaptive play equipment. The Parks and Recreation Committee suggests thefollowing investments be made: Year Park Adaptive Equipment Total Cost (Estimated) Item 2025 LaMotte ParkSensory Wave Horseshoe$24,000 - Ground Level Arch Acorn Creek Merry Musical $21,000 Royal Meadows 2025 Totals $45,000 2030* McBride ParkRoller Table $52,000 2030 Totals $52,000 *While the recommendation is for an investment in 2030 at McBride Park, this item could be moved forward or delayed depending on whether or not additional Park Dedication Funds are collected prior to that date. - Note: The Parks and Recreation Committee endeavors to have inclusive elements in all of our parks. However, further study is required to examine the feasibility of adding elements to Eagle Park, given the small size of the park and its physical constraints. - Note: Recognizing that LaMotte Park is a destination for all residents of our city, the Committee will continue to evaluate opportunities to add additional elements at this park. The above is simply staff’s recommendation to facilitate a more directed discussion. We are very open to other options. CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 8, 2024 Administration VII.4 TITLE OF ISSUE: Parks Facility Permit Application - K-5 Kite Flying Event, LaMotte Park BACKGROUND AND SUPPLEMENTAL INFORMATION: Please see the application contained in your packet. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to Recommend to Council Approval of the Submitted Application as Presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 8, 2024 Administration VIII.1 TITLE OF ISSUE: June 5, 2024 Parks & Recreation Committee Meeting Minutes BACKGROUND AND SUPPLEMENTAL INFORMATION: Please see the see the minutes contained in your packet. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to the June 5, 2024 Parks & Recreation Committee Meeting Minutes w/Amendments or as Presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 8, 2024 Administration IX.1 TITLE OF ISSUE: Updates BACKGROUND AND SUPPLEMENTAL INFORMATION: Nissa Larson, Race Coordinator provided the following statistics: 145 participants; 70 - 5K runners and 25 - 8K runners; 50 Kids run participants. Revenue: $1,825 + $205 = $2,030, Running Ventures Expenditure Per Contract = $1,978.25. Thank you to Nissa & Volunteers. Hydration Station Installation at Acorn Creek Park - See Photos (Complete) Main Street Market is in Full Swing and we need volunteers for activities for Kids Night. ISD12 was granted use of the soccer fields @ LaMotte - See Application Park Maintenance - See Photos & Trunk or Treat is coming up - Need Volunteers COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Update & Discussion For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular From:Nissa Larson To:Mark Statz; Teresa Bender Subject:Fete des Lacs Races 2024 Invoice Date:Tuesday, July 30, 2024 5:31:28 PM Attachments:2024 Fete des Lacs Races Invoice.pdf Caution: This email originated outside our organization; please use caution. Hi Mark and Teresa, Thank you again for letting me be a part of your summer festival. Attached is the invoice for this year's event as well as some stats from registration. I've included the payment amounts in hopes that it helps Kris in accounting. Statements should be received along with payment confirmation. Please let me know if you don't receive them or if you have any questions. 2024 Total Registered Participants – 145 (RaceRoster: 137 + Chronotrack: 8) 5k 70 (RaceRoster: 64 + Chronotrack: 6) 8k 25 (RaceRoster: 24 + Chronotrack: 1) Kids Run - Free 50 (RaceRoster: 49 + Chronotrack: 1) RaceRoster total payout: $1825.00Chronotrack total payout: $205.00 Jan 8 – June 18: $225.004 Participant @ $25.00 June 19 – July 2: $215.003 Participant @ $35.00 July 3 – July 16: $945.00 Last payment pending For comparison - here are the numbers from last year. 2023 Total Registered Participants – 118 5k 46 8k 25 Kids Run - Free 47 Thanks again, Nissa Nissa Larson nissa@runningventures.com 763-568-2465