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Home My WebLink About2024-08-21 EDA Packet CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY ЋΑǣ MEETING AGENDA Wednesday, August 21, 2024 5:30 p.m. MEETING WILL BE IN PERSON LIVE-STREAMED AT: https://northmetrotv.com/centerville-stream/ MEETING I.CALL TO ORDER II.ROLL CALL III.APPROVAL OF AGENDA 1.Call for Changes to the Agenda IV.APPROVAL OF MINUTES 1.July 17, 2024, EDA Meeting Minutes V.BILLS AND COMMUNICATIONS 1.Bills Check List 2.Communications a.None VI.PRESENTATION 1.None VII.REPORTS 1.Partner Agency Reports 1.Anoka County Regional Economic Development (ACRED) 2.Quad Area Chamber of Commerce 3.Hugo Area Business Association 2.Year to Date Financials 3.Ongoing Programs: 4.Blue Logo Sign 5.Center Stage 6.Business Revolving Loan and Grant Program 4.AdministratorÓs Report VIII.OLD BUSINESS 1.None IX. NEW BUSINESS 1. Revolving Loan and Grant Program Guidelines 2. Holiday Lights 3. September EDA Meeting X. ADJOURNMENT INFORMATIONAL MATERIALS None MEETING REMINDERS All Meetings at 6:30 PM unless otherwise noted. City Council Work Session Î Wednesday, August 28, 2024 Î 5:00 p.m., 6:30 Regular Meeting City Hall Closed Î Labor Day Î September 2, 2024 Planning and Zoning Commission Î Tuesday, September 3, 2024 Parks and Recreation Committee Î Wednesday, September 4, 2024 Economic Development Authority Î Wednesday, September 18, 2024 Anoka County Regional Economic Development Authority Meetings TBD Quad Area Chamber of Commerce Meetings Lunch-n-Learn Î August 15, 2024 Î 12: 00p.m -1:00pm Anoka County Library Î Centennial Branch in Circle Pines Board of Directors Meeting Î August 21, 2024 (12:00p.m. via Zoom) CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 18, 2024 Administration/EDA IV.1 TITLE OF ISSUE: July 17, 2024 Meeting Minutes BACKGROUND AND SUPPLEMENTAL INFORMATION: The July 17 meeting minutes are included in the packet for the Board's review. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to approve the July 17 EDA meeting minutes as presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY MEETING MEETINGS July 17, 2024 5:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a regularly scheduled Economic Development Authority meeting on July 17, 2024. MEETING NOT APPROVED I.CALL TO ORDER The meeting was called to order at approximately 5:30 p.m. by President Remillard. II. ROLL CALL President Remillard called the roll. PRESENT: President Mark Remillard Vice-President Chris Swenson Councilmember Darrin Mosher Councilmember Raye Taylor Commissioner Smith ABSENT: None STAFF: Assistant City Administrator/EDA Executive Director, Athanasia Lewis III. APPROVAL OF AGENDA 1. Call for Changes to the Agenda There were two revisions to the agenda. The first was to correct the date of the meeting minutes to reflect June 18, 2024. The second was to add an update from Commissioner Smith under New Business, item 2. Motion by Commissioner Mosher, seconded by Commissioner Taylor to approve the agenda as revised. All in favor. Motion carried. IV. APPROVAL OF MINUTES The minutes were approved as presented. Motion by Commissioner Smith and seconded by Commissioner Swenson to approve the June 18, 2024, meeting minutes. All in favor. Motion carried. City of Centerville EDA Meeting Minutes July 17, 2024 V. BILLS AND COMMUNICATIONS 1. Bills a. Check List Executive Director Lewis reviewed the bills as presented in the packet. Motion by Commissioner Taylor and seconded by Commissioner Swenson to approve the bills. All in favor. Motion carried. 2. Communications a. None VI. PRESENTATION a. None VII. REPORTS 1. Partner Agency Reports a. Anoka County Regional Economic Development (ACRED) Executive Director Lewis reviewed the report as presented in the packet. 2. Year to Date Financials Executive Director Lewis reviewed the financial report as presented in the packet. Motion by Commissioner Smith and seconded by Commissioner Swenson to approve the financial report as presented. All in favor. Motion carried. 3. Ongoing Programs: Executive Director Lewis reviewed the Ongoing Programs report as presented in the packet. 4. AdministratorÓs Report Executive Director Lewis reviewed the AdministratorÓs Report as presented in the packet. VIII. OLD BUSINESS 1. Incubator Space/Executive Office Suites Executive Director Lewis introduced the item as presented in the packet. Discussion ensued about the feasibility of executive office suites, i.e., making the investment or letting the market determine future development. Some board members noted that in conversations with the community, people would rather see some type of shop (ice cream/coffee/other) at the 1737 Main Street location. Discussion also ensued about the use of HRA funds and benefit to the community. Investment in th vacant buildings and/or the use of resources toward grocery, shared spaces, mixed use at 20 and Main were also discussed. The consensus was to table the item for the next six to twelve months and then re-evaluate this topic. 2 City of Centerville EDA Meeting Minutes July 17, 2024 IX. NEW BUSINESS 1. Revolving Loan and Grant Program Application Executive Director Lewis introduced the item as presented in the packet. Discussion ensued about the application and the board inquired about the applicantÓs budget and interest in an expanded scope of work to replace more of the fence. The Board discussed approving the application, with the understanding that the applicant could retract the application to expand their project scope. The EDA also discussed using HRA funds to cover the cost of the match for the application. Motion by Commissioner Taylor seconded by Commissioner Smith to approve the Revolving Loan and Grant Application for St. Gens. All in favor. Motion carried. 2. Update from Commissioner Smith Commissioner Smith wanted to let the Board know that he may have to resign due to a conflict of interest with a job that he may take. He noted that he does not think there is a conflict, but that in his mind, a perceived conflict of interest is the same as an actual conflict of interest. Commissioner Smith just wanted to let everyone know about this potential conflict. Commissioner Smith noted that he is not resigning at this time. X. ADJOURNMENT Motion by Commissioner Taylor seconded by Commissioner Mosher to adjourn the July 17, 2024, Economic Development Authority meeting at 6:21 p.m. All in favor. Motion carried. 3 CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 18, 2024 Administration/EDA V.1 TITLE OF ISSUE: Check List BACKGROUND AND SUPPLEMENTAL INFORMATION: The check list is included in the packet for the Board's consideration. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to approve the checks as presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Check List Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular 08/14/24 11:18 AM CITY OF CENTERVILLE Page 1 *Check Detail Register© Batch: 081424PAYEDA Check #Check DateVendor NameAmountCommentInvoice 10350 EDA-MIDWESTONE BANK 08/16/24 29 eIRS/EFTPS G 201-21703FICA Tax Withholding$34.44FICA/MED W/H - PAY PERIOD 7 Total $34.44 08/21/24 1086LONNI OLSON E 201-46500-340Advertising & Printing20-0600a$108.00EDA FLYERS Total $108.00 08/21/24 1087SIMPLE AND GRAND E 201-46500-300Professional Srvs3080$2,297.85PLANTERS & POTTED PLANTS SERVICES Total $2,297.85 $2,440.29 10350 Fund Summary 10350 EDA-MIDWESTONE BANK 201 ECONOMIC DEVELOPMENT FUND$2,440.29 $2,440.29 CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 18, 2024 Administration/EDA VII.1 TITLE OF ISSUE: Partner Agency Reports BACKGROUND AND SUPPLEMENTAL INFORMATION: ACRED - Anoka County secured a hospitality suite at the PGA 3M pen last month w equipped with community profile page about Centerville. The ACRED director informed me that and that the EDA-logoed golf balls were a hit. Quad Area Chamber - will hold a lunch-n-learn on August 15th from 12:00pm-1pm at the Centennial Library in Circle Pines. HBA - will hold their August Washington County Chamber Coalition Boat Cruise on COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Update only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 18, 2024 Administration/EDA VII.2 TITLE OF ISSUE: Monthly Financial Report BACKGROUND AND SUPPLEMENTAL INFORMATION: The monthly financial report is included in the packet for the Board's consideration. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to approve the financial report as presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Financial Report Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Economic Development Authority Monthly Financial Report Month Ended July 31, 2024 % of year 58.33% MTDYTDBudgetVariance% Budget 7/31/202420232023+(-)Used Revenues: Revenues: 201-46500-39201 Transfers In υ ЍЉͲЉЉЉ$ 40,000$ -100.00% 201-46500-36210 Interest Earnings-$ 1,194$ -$ 1,194$ 0.00% 201-46500-36270 Refund & Reimbursements10$ -$ 10$ 201-46500-36270 Miscellaneous-$ -$ $ -$ -0.00% Total Revenues-$ 41,204$ $ 40,000$ 1,2040.00% Expenditures: 201-46500-100 Wages and Salaries225.00$ 1,275$ $ 2,400$ 1,125.0053.13% 201-46500-122 FICA17.22$ 97$ $ 184$ 86.6052.83% 201-46500-210 Operating Supplies-$ 1,500$ $ 1,500$ -100.00% 201-46500-300 Professional Srvs **-$ 5,783$ $ -$ (5,783)0.00% 201-46500-303 Engineering Fees-$ -$ $ -$ -0.00% 201-46500-304 Legal Fees-$ -$ $ -$ -0.00% 201-46500-331 Travel Expense-$ -$ $ 700$ 700.000.00% 201-46500-340 Advertising & Printing-$ 1,255$ $ 16,100$ 14,845.007.80% 201-46500-343 Marketing-$ -$ $ -$ -0.00% 201-46500-377 Appreciation/Events-$ 637$ $ 1,300$ 662.9149.01% 201-46500-378 Opportunity fund (Reserved$ --$ $ 15,341$ 15,341.400.00% 201-46500-430 Miscellaneous-$ -$ $ 100$ 100.000.00% 201-46500-433 Dues and Subscriptions30.00$ 943$ $ 875$ (68.00)107.77% 201-46500-441 Conf. & Schooling-$ 350$ $ 1,500$ 1,150.0023.33% 201-46500-810 Refunds & Reimb.-$ 720$ $ -$ (720) Total Expenditures272$ 12,560$ $ 40,000$ 27,44031.40% NET REVENUE/EXPENDITURES(272)$ 28,644$ $0 Fund Balance, January 155,153$ Fund Balance, Current83,797$ CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 18, 2024 Administration/EDA VII.3 TITLE OF ISSUE: Ongoing Programs BACKGROUND AND SUPPLEMENTAL INFORMATION: Blue Logo - No new activity. Center Stage - No new activity. Staff spoke with the new owners of NP Liquors, the Liquor Barrel, and about EDA program offerings. Business Revolving Loan and Grant - Application for St. Gens fence enhancement is currently being processed. Staff spoke with the new owners of NP Liquors, the Liquor Barrel, and about EDA program offerings. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Update only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 18, 2024 Administration/EDA VII.4 TITLE OF ISSUE: Administrator's Report BACKGROUND AND SUPPLEMENTAL INFORMATION: The Administrator's Report is included in the packet for the Board's consideration. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Update only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Administrator's Report Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular AdministratorÓs Report August 14, 2024 2024 ELECTIONS UPDATE Municipal Elections Affidavits of Candidacy will be accepted from Tues., July 30, 2024ÏTues., August 12, 2024, during City Hall office hours (M-F, 7:30-4) and Tues., August 13, 2024, from 7:30-5. Offices for which Affidavits of Candidacy will be accepted are: Mayor (2 Year Term, 2025-2026); 2 Council Member seats (4 Year Term, 2025-2028) and 1 Council Member seat (special election, 2 Year Term, 2025-2026). The fee is $2. The Affidavit of Candidacy is available on the Secretary of States Office website, must be notarized and the dates should coincide with July 30, 2024ÎAugust 13, 2024. Staff would recommend that if you are interested in running for office, you stop by City Hall to obtain a packet. If you have any questions, please contact City Hall and ask for elections. PARKS & RECREATION Fete des Lacs Thank you to all those who came out to participate in this yearÓs Fete des Lacs celebration. The city wishes to especially thank the Centerville Lions Club, Centennial Lakes Police Department and the Centennial Fire District for putting on a great week of events. Parade If you didnÓt get a chance to see the parade, check out the North Metro TV broadcast, on their YouTube channel: https://youtu.be/HshbmWmorE4 Music in the Park Music in the Park wrapped its 2024 season last week with a great performance from On Tap. Attendance this year averaged over 125 people, with as many as 250, the week of Fete des Lacs. A number of Thank-YouÓs are due: First, thanks to all of our performers, for sharing your talents at a home-town discount price. Next, thank you to our partners at Wiseguys Pizza for being a reliable food vendor. ItÓs great to have a local business be a part of our programming. Finally, the Parks and Recreation Committee wishes to thank their colleague, Brian Peterson for his tireless efforts, booking bands, setting up, running the sound board, and so much more. See you again next season! Vacancy on the Parks & Recreation Committee The Parks & Recreation Committee interviewed a candidate for the open seat on the board at its last meeting. A recommendation was put forward for consideration by the City Council. If the recommended appointment is accepted, the committee will again be full. Playground Equipment Replacement Plan At their August meeting, the Parks and Recreation Committee discussed their long-term Capital Equipment Replacement Plan. The cityÓs 5 playgrounds were installed during a 12-year spurt of development, between 1996 and 2008. Now approaching 25 to 30 years in service, these facilities are showing their age and are in need of replacement, or substantial repairs. The committee reviewed the financial impacts of replacing all 5 in a short span, eventually landing on a plan to immediately complete some needed repairs to ensure safety, while spreading the replacements out over a more manageable 15 year timeframe. The city council will review this plan and consider whether the impacts to the 2025 budget are feasible at their August 28 meeting. Main Street Market Aarf, aarf, yip, yip, bark, bark, grrrrrÈLet me help you out if you donÓt have a translator app on your phone: Thanks to everyone for coming out to watch our pet parade. We had over 350 visitors to Pet Night at Main Street Market. Next up is Kids Night, August 15, 2024, featuring crafts, games, touch-a-truck, face painting and a bounce house along with 25 vendors to peruse. The Market runs from 5:30 to 7:30 on Thursday nights on Centerville Road, north of Main Street, next to the Elementary School Parking Lot. 2024 ELECTIONS UPDATE (ContÓd) State Primary Direct Balloting (Ballot is placed directly into the ballot counter) is available either at City Hall or Anoka County Elections Office (Special Hours: August 10, 2024, Sat., 9-3 and August 12, 2024, 7:30-5). Primary Election Day is August 13, 2024, from 7 a.m.Ï8 p.m. and CentervilleÓs polling place is located at St. GenevieveÓs Community Parish Center (Fellowship Hall), 6995 Centerville Road, Centerville, MN 55038. Offices on the ballot are: United States Senator & United States Representative, District 6. During the Primary, you must stay within Party lines which means you vote solely within a party and there are no crossing Party lines. Testing of the equipment has commenced, and the Public Accuracy Testing is scheduled for July 24, 2024 at 9 a.m. and open to the public. Stop on in. State General Absentee Voting (Envelope process) for the State General Election will commence Friday, September 20, 2024ÏOctober 17, 2024, M-F, 7:30-4 you may vote early either by requesting an Absentee Ballot from Anoka County Elections or appearing at City Hall. October 18, 2024ÏNovember 1, 2024, M-F, 7:30-4, you may vote via Direct Balloting (Ballot is placed directly into the ballot counter) either at City Hall or Anoka County Elections Office. (Special Hours: October 26, 2024, Sat. 9-3, October 29, 2024, Tues. 7:30- 7, November 2, 2024, Sat., 9-3, November 3, 2024, Sun. 9-3 and Mon., November 4, 2024, 7:30Ï5). General Election Day is November 5, 2024, from 7 a.m.Ï8 p.m. and CentervilleÓs polling place is located at St. GenevieveÓs Community Parish Center (Fellowship Hall), 6995 Centerville Road, Centerville, MN 55038. CENTERVILLE CARES Anoka County - Anoka Senior Driver Accident Prevention Anoka County - Anoka, Minnesota 55 Alive Course - The State of Minnesota has authorized an aging mature senior driver aged 55 and over to get a mandatory insurance discount on their existing car insurance premiums when they take this online course. The Minnesota 55 Alive or Senior Driving Improvement Course is also known as the Mature Driver Accident Prevention Course and is approved to be taken online by "I Drive Safely". This Minnesota 55 Alive is a Minnesota local affiliate of "I Drive Safely-Minnesota". To learn more about the program or to sign up, click here. ECONOMIC DEVELOPMENT Quad Area Chamber Calendar August 8, 2024 Î Quad Area Chamber Board Meeting Î 12:00pm-1:00pm Î Online August 15, 2024 Î Lunch-n-Learn Î 12:00p.m.-1:00p.m. Î Centennial Library in Circle Pines August 28, 2024 Î Nosh & Network Î 5:00p.m.-7:00pm Î T and Nae Flower Farm in Hugo Local Government Aid (LGA) Many years ago, the state of Minnesota instituted a system of direct financial aid to cities to bridge the gap between cities with similar needs, but vastly different tax bases. Aging cities with declining populations and deteriorating housing stock were at a great disadvantage to newer, growing communities. A formula was put together, which accounts for these factors, among others and divides the appropriation based on the formula. This year, the city received around $25,000. In 2025, we are slated to receive $0. Of the 854 Cities in Minnesota, Centerville was one of just 105 to not receive any State Aid in 2025. By contrast, some of our neighboring cities of similar population, receive around $400,000 - $500,000. Centerville continues to lobby for changes to this formula to provide less fluctuation and an opportunity for all communities to receive some aid. Met Council Population Estimates Each year, Met Council goes through an exhaustive process to estimate city by city population and households based on the most recent census, and their records of sewer connections. Estimates are certified mid-year, for the previous calendar year. Among other things, we use this information to calculate our contributions to our joint police and fire organizations. Here are the final numbers for Anoka County Communities: ADMINISTRATION Meeting and City Hall Schedule August 21, 2024, 5:30 p.m. Î Economic Development Authority August 28, 2024, City Council Work Session, 5:00 p.m.,6:30 Regular Meeting September 2, 2024 Î City Hall Closed Î Labor Day September 3, 2024, 6:30 p.m. Î Planning & Zoning Commission September 4, 2024, 6:30 p.m. Î Parks & Recreation Committee ENGINEERING TH 20 Avenue (CSAH 54) Corridor Study The City Council has approved the Corridor Study. Next steps will be to work with the county and the City of Lino Lakes to sync up our respective capital improvement plans so that we can begin budgeting for these improvements, many of which are 5 to 10 years out. PUBLIC WORKS Celebrating 30 Years The CityÓs long-standing Public Works Director and Building Official, Paul Palzer was recognized at a recent staff meeting for his 30 years of service to the city. Paul began his career as the cityÓs first full-time employee, in 1994. Since that time, he has seen at least 8 City Administrators and 8 mayors come and go. Thank you, Paul, for your dedication to our city. Solar on Public Buildings Grant City staff have been working with representatives from the state procurement office who have assisted us in drafting and distributing a Request for Proposals for the design and construction of solar panels on city hall and the fire station. The proposals once received will be scored and the winning proposal will be presented to council for consideration. Staff would then submit our proposal for the final grant application. If accepted, construction could begin in the spring. Water Tower Consulting engineers, KLM, have finished their work in performing some tests on the towerÓs paint to help understand the scope and timing of a repaint. Staff will be discussing the results of that report with the City Council at an upcoming workshop. Public Works Truck Replacements The 1-ton truck has been delivered and is now in service. CENTENNIAL LAKES POLICE DEPARTMENT Nite to Unite Residents across the city held their own neighborhood parties for Nite to Unite. First responders joined those that requested a visit. WeÓre Hiring The department has an opening for a full-time patrol officer. If you or anyone you know is interested in the position, please contact us at 763-784-2501. Police Governing Board The next meeting of the Police Governing Board will be held on August 12 at 7 PM at CLPD Headquarters. The public is always welcome to attend these meetings. CENTENNIAL FIRE DISTRICT WeÓre Hiring WeÓre hiring! Click here for more info, or to apply: https://www.centennialfire.org/services-2. COMMUNITY DEVELOPMENT 1687 Westview Street (LaLonde Property) There are no formal applications pending on the site at this time. stnd Old Mill Estates 1 and 2 Additions The development security has been reduced to $20,000, pending receipt of approval from the Rice Creek Watershed District of the final wetland delineation. rd Old Mill Estates 3 Addition rd The developer of Old Mill Estates is proposing a 3 Addition concept that went before the Planning & th Zoning Commission for a ÐConcept ReviewÑ at their March 4, meeting. This subdivision was always a stnd part of the discussion when Old Mill Estates (1 and 2 Additions) was platted. However, the developer needed more time to work out wetland and power line easement issues. With some of those issues more in hand, the proposed subdivision would break up Lot 8, Block 2, into 4 lots (3 new lots). Block 7 Property (Downtown) A developer met with city staff on 7/23 to discuss a townhome style development. They are awaiting the decision on a moratorium before moving forward with further exploration of the project. 1737 Main Street (Block 3) No recent activity. Max Storage The developer is preparing to submit plans for Phase II of the development; a second building of the same size. The next building may contain fewer, larger units. Other than the change in the number of units, it looks like there wonÓt be any other changes to the site layout. Kwik Trip The city council approved a reduction in the developmentÓs security, with the final escrow release coming at the end of the 2-year warranty period (Dec. Ó24) Bay View Villas (Waterworks Site) Wetland permit issues have been resolved with the watershed. The developer was issued a final letter requiring action on the remaining punch list items prior to August 19. Drilling Estates A copy of the plat was circulated and signed by the Mayor and Clerk. It should be recorded soon. Marshall Properties The owner of 7216 and 7230 LaValle Drive has submitted several concept sketches for a 3 to 5 lot redevelopment encompassing the two existing lots. The 3 lot development would seek to align with R-2A zoning and would need minimal flexibility through a PUD. The two, 5-lot concepts would require PUD flexibility similar to that afforded the Bay View Villas development. The planning and zoning commission reviewed the concept plans at their July 9 meeting and had generally positive feedback for all of the options. We anticipate a preliminary plat application in the near future. Development Inquiries None COMMUNITY ENGAGEMENT (July 2024) Website 2.5k users 2.4k new 7.7k page views Web Site (Featured News) Centerville Cares Stay Connected Follow us on Social Media Main Street Market Reader Board (11,000+ cars/day) Meeting Schedules Music in the Park Committee Vacancy A/B Voting Social Media (576 Twitter; 883 FB Followers) (949/3459 Total Impressions) City Accounts o 6/27 RCWD Shoreline Grants (127/503) o 6/27 CLPD Bike Rodeo (91/489) o 7/3 CC Mtg Agenda (62/440) o 7/3 P&Z Mtg Agenda (50/475) o 7/15 EDA Mtg Agenda (64/321) o 7/15 Main St Market Line-up (222/668) o 7/16 Music in the Park (136/430) o 7/19 CC Mtg Agenda (101/429) o 7/23 Alexandra House Info (96/144) Community Email List (264 email addresses) Upcoming Meeting Agendas and Admin. Report Business Email List (60 email addresses) No Google Business Profile 174 profile views Informational Kiosk Î Cornerstone Park Summer Programming MITP Flyer Fete des Lacs Flyer Sign up to Receive Text Messages and/or to be Added to the CityÓs E-Blast Receive text messages about upcoming events on the city calendar and the parks calendar. From the CityÓs Website Click on the ÐNotify MeÑ icon to receive texts messages with information about upcoming events on the city calendar and the parks calendar. Click here to be taken directly to this page. Sign up to be added to the cityÓs e-blast list to receive meeting agendas, meeting packets, newsletters, the AdministratorÓs Report, and other pertinent information via email. Click here to sign up via a Google Doc form. Once your information is submitted, your email will be added to our email distribution list. Click here to be taken to the ÐStay ConnectedÑ page where you can then create an account and complete the Google Docs form. *We value citizen feedback and welcome suggestions about other ways to keep residents informed. Staff Education Assistant Administrator Î Webinar on Cannabis Sales Finance Director Î Recent law changes CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 18, 2024 Administration/EDA IX.1 TITLE OF ISSUE: Revolving Loan and Grant Guidelines BACKGROUND AND SUPPLEMENTAL INFORMATION: At the last EDA meeting, the Board discussed reviewing their Revolving Loan and Grant Guidelines. Staff has made a few suggested revisions (red-lined) for the EDA's consideration. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion. Motion to approve the revised Revolving Loan and Grant program guidelines. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Revolving Loan and Grant Guidelines Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY REVOLVING LOAN AND GRANT PROGRAM (RLGP) APPLICATION PACKET AugustSeptember 1820, 20234 1 CENTERVILLE ECONOMIC DEVELOPMENT AUTHORITY REVOLVING LOAN AND GRANT PROGRAM (RLGP) I.BACKGROUND The Centerville Economic Development Authority (the ÐCVEDAÑ) endeavors to support a program of city revitalization. This effort is aimed at strengthening the cityÓs vitality in terms of market share and physical appearance. Working with the City, the CVEDA has designed a Revolving Loan and Grant Program (RLGP). The RLGP is aimed at improving the utility and appearance of downtown local businesses and non-residential property owners while encouraging the leveraging of private investment which would otherwise not occur. The program has two distinct components: Loan and Grant. The program is designed to address -redevelopment needs throughout the city. The Centerville CVEDA established an initial $50,000 $25,000 loan/grant pool, through an earmark of the cityÓs Housing and Redevelopment Authority funds, administered by Anoka County. This pool of money may be used for either the Grant or Loan Portion of the program. The Centerville RLGP is operated with the following program goals: Provide affordable financing or grant funds to small businesses for program- eligible real estate improvements. Target downtown businesses along Centerville Road and Main Street with other businesses located in the City also being eligible. Serve as a catalyst to leverage private resources. Require that improvements be consistent with city code. For businesses within the M-1 & M-2 zoning districts, this includes the design guidelines referenced in city code. Require local businesses and non-residential real estate owners receiving funds to be compliant with existing city code or to come into compliance in the course of the improvements proposed. This includes codes related to signage, parking, screening and other exterior regulations. Whether the interior of the building needs to come into compliance with the building code shall be governed by the building code and related city code. Structures which qualify as legal nonconformities may remain. The program is administered by the EDA under the guidance of policies set by the City Council and EDA. The City of Centerville EDA is responsible for: Determining individual applicantÓs eligibility based on: - Location of property to be improved; - Improvement scope; - Compliance with City Codes and Ordinances. Determining schedule for submission of competitive funding applications and scoring criteria for the award of loans and grants when there are more applications than funds. 2 Distribution of program information to local businesses and non-residential real estate owners. Referral of applicants to local banks. Participation agreements with local banks. Financial institutions are responsible for: Receipt and processing of loan applications. Provision of matching loan funds at least equal to funds to be provided from the CityÓs RLGP. Underwriting to determine applicantÓs credit risk and required collateral. Determining loan amortization period. Approval or disapproval of loan subject to City certification as to program eligibility. Collection of lien waivers and other documents deemed necessary for loan disbursements. Distribution of loan funds subject to final approval by the CVEDA. Distribution of principal and interest payments to the CVEDA RLGP. On default, the claims of the CVEDA are subordinate to the financial institution. II. PROGRAM OBJECTIVE The purpose of the RLGP is to provide local businesses and non-residential real estate owners with an incentive to increase their investment in the community by making structural and beautification improvements to existing buildings. The RLGP will not provide working capital loans nor fund operating expenses. III. PHYSICAL BOUNDARIES OF PROGRAM AREA To be eligible for the RLGP, the property must be located within the City limits. IV. PROGRAM ADMINISTRATION AND STRUCTURE Administration will be shared by the EDA and participating financial institutions. The EDA, as the programÓs administrator, will maintain and update program guidelines and monitor their compliance. Administration of the EDAÓs responsibility will be under the direction of the EDAÓs Executive Director and Assistant Treasurer. Servicing of RLGP loans shall be administered by local banks and savings and loans which make application to the EDA. All such institutions must be within 15 miles of the corporate limits of the City. The RLGP will operate as a public/private sector partnership. The financial base of $50,000 for the public share of RLGP funds will come from Housing and Redevelopment Authority funds, administered by Anoka County on behalf of the City. The fund 3 will be replenished by an annual contribution of $10,000 from HRA income and any interest and principal repayments resulting from outstanding loans. 4 V. IMPROVEMENT REVIEW PROCESS Prior to being given loan or grant approval, the applicant shall receive a positive recommendation from the CVEDA. The EDA shall review proposed plans and the existing exterior condition of the property being improved. The EDA shall base its recommendation upon the projectÓs consistency with program objectives and city code, including, where applicable, design guidelines. The applicant may appeal any recommendation of the EDA to the City Council. In the event of limited funds, priority will be given to projects which score the highest on the programÓs application scoring worksheet. VI. CONTRACTING AND CONSTRUCTION The applicant shall prepare or have prepared a detailed Scope of Work, which will also be the projectÓs bidding document. The Scope of Work will be submitted to the CVEDA and the participating financial institution (for loan projects). The Scope of Work shall include: A detailed description of the work to be undertaken; Estimates of the quantity and materials to be used in the project; Qualified licensed contractor(s) The cost of having the Scope of Work prepared shall be reimbursable to the applicant from the loan or grant proceeds. No RLGP loan or grant will be approved until an adequate Scope of Work/Bidding Document is submitted and approved by designated EDA staff. The applicant must receive and submit at least two itemized competitive bids for all work to be completed and materials to be purchased with the loan or grant funds. The bids will be reviewed and filed by the city (grant program) or financial institution (loan program) to establish that they are competitive and address the work identified in the Scope of Work. The city or financial institution may waive the requirement for two competitive bids if it is impractical to obtain a second bid. The EDA, through the City Building Inspector, shall monitor the quality and progress of all work funded through the Program. Request(s) for payment (up to three partial payments and one final payment) by the applicant for completed work and supplied materials shall be in writing to the financial institution (or city, for grant-only projects). Partial payments shall not exceed 90 percent of the total project amount. The final payment shall be held until a certificate of completion is obtained from the City and submitted to the financial institution. Upon submission and approval of a written request for the release of loan funds, designated EDA staff will, in writing, authorize the financial institution to release the requested funds. All work must be inspected by the City Building Inspector to ensure conformance with code and must be verified for proper completion by City staff to ensure compliance with specifications prior to final payment. The final inspection cannot be scheduled until all permits taken out have been signed off by field inspectors. Upon satisfactory completion, a certificate of completion will be granted. 5 All work must be completed within 12 months of issuance of a building permit unless written permission of an extension is granted by designated EDA staff and financial institution (for loan projects). This action does not constitute an extension to any other deadlines imposed by permits or other regulation. All eligible improvement work performed pursuant to an approved RLGP loan or grant must provide a 12-month warranty from the date of accepted completion by the loan recipient and the EDA. This warranty must cover the quality of materials used and workmanship in performing the work. This warranty is the responsibility of the recipient and shall meet the requirements and definitions in MN State Statute, Chapter 327A. VII. LOAN PROGRAM The Loan portion of the RLGP will provide one-half of each small business loan up to a maximum of $20,000 (from the fund) at an interest rate of two percent, provided that funds are available. Multiple loans may be made to local businesses and non-residential real estate owners, provided that the principal balance does not exceed $20,000 (from the fund) at any time, and also provided that all payments of principal and interest are current. Local banks will execute participation agreements with the EDA to carry out their participation in accord with these guidelines. VIII. LOAN STRUCTURE A. The RLGP shall provide a 100% match to private loans up to a maximum amount of $20,000 RLGP participation. B. The interest rate of the RLGP loan shall be two percent per annum. C. The RLGP loan shall be amortized over a term not to exceed 10 years but shall, at the option of either the lending institution or the local business or non-residential real estate owner, be renegotiable at the end of each three-year period, but no loan including extensions shall exceed 10 years. In no event shall the interest rate on the RLGP loan change from two percent per annum. D. RLGP loans in the amount of $8,000 or greater must be fully secured with a perfected security interest as determined by the lender. E. The City subordinates its position on the RLGP loan to that of the lending institution. IX. UNDERWRITING STANDARDS A. Small and medium sized commercial buildings are defined as those buildings whose gross square footage does not exceed 30,000 square feet. B. Local businesses or non-residential real estate owners receiving RLGP loans shall not have more than five (5) or more locations, franchises, or chains. C. Types of local businesses or non-residential real estate owners receiving RLGP loans shall be legal permitted or legal conditional uses within their respective zoning districts. D.RLGP loans shall be made to fee owners or recorded contract for deed vendees. 6 X. FINANCIAL GUIDELINES A. Applicants shall demonstrate a ratio of net operating income (NOI) to debt service of 1.1:1. NOI = Gross property income less operating expenses and real estate taxes, but not including mortgage payments, income tax depreciation or non-operating expenses. B. Participating financial institutions shall use customary lending practices in determining eligibility for RLGP loans so as to ensure repayment of principal. C. The property shall not be delinquent in the payment of property taxes and special assessments, and shall not become delinquent during the term of the loan. If taxes shall become delinquent, the loan may be called at the option of the financial institution if the delinquency is not remedied in a reasonable time frame. D. The structure shall be fully insured during the term of the loan with the lending institution and City named as mortgagor or covered under a loss payee clause endorsement. E. No loan shall exceed 80 percent of the estimated market value of the property to be rehabilitated upon completion of the rehabilitation, less the principal balance of any prior mortgage existing on the property at the time the loan is made; as required by MSA 469.184, Subd. 4(3). F. All out-of-pocket loan application expenses shall be the responsibility of the applicant. No other fees shall be charged. XI. ANNUAL REPORTING Within 90 days of filing federal tax statements, local businesses or non-residential real estate owners receiving loans shall annually submit to the lending institution the following three items: A. Proof of non-delinquency of property tax payments; B. Profit/loss statement from Schedule C of federal tax statements; and C. Personal financial statement satisfactory to the lender. Participating lending institutions shall annually report to the EDA by March 1 of each year the status of the RLGP loan. The annual report shall include the status and balance of each loan as of December 31 of the previous year. XII. LOAN DISBURSEMENTS Loan funds shall be released by the financial institution, but not before written approval from the EDA is provided, and an RLGP check is issued. A minimum of 10 percent of the total loan will be retained until all work is completed, inspected, and approved, as evidenced by current certificate of completion. XIII. IMPROVEMENTS COMPLETED PRIOR TO LOAN CLOSING Such improvements are not eligible unless the applicantÓs structure requires immediate attention (hazardous code deficiencies, etc.) and the following steps are taken: 7 Applicant must fill out a loan application with the financial institution. Applicant must submit a written request to the financial institution describing the need. Applicant must receive written permission from both the EDA and the financial institution. If the above conditions have been met, the applicant may proceed using his own funds or interim financing from a financial institution. However, this is done at the applicantÓs and/or financial institutionÓs own risk until the total Scope of Work has been approved by the EDA and the loan has been closed. XIV. ELIGIBLE COSTS (LOAN PROGRAM) The following are eligible expenses for either the public or private sector (matching) portion of the loan. Generally, all work on front and sides of - commercial buildings facing public streets Cleaning, painting and staining of exterior surfaces Façade masonry repairs Repairing, replacing and installing of cornices, entrances, exterior doors and windows, decorative details, awnings and exterior lighting New signage Sign removal, repairing and replacement Building identification Streetscape costs on private property Landscaping visible from the street Decks or patios used for business purposes Parking lot improvements Handicapped accessibility improvements Health and safety improvements The following may be funded with the private sector (matching) loan portion only; Any of the items listed as public sector loan-eligible, above. Generally, all interior fixed improvements including the repair and/or construction of walls, ceilings, floors, lighting, windows, doors and entrances Heating, ventilating and air conditioning improvements Wall and floor finishes and tenant fixtures Roof repairs and replacement 8 XV. INELIGIBLE COSTS (LOAN PROGRAM) The following costs are ineligible: Refinancing of existing debts Non-fixed improvements Working capital Inventory Sweat equity (payment for the applicantÓs own labor and performance for construction of improvements) Internal improvements to mixed use buildings that involve the residential portion of the structure XVI. GRANT PROGRAM In order to encourage building façade and streetscape improvements that are more aesthetic in nature, grants between $2,000 and $10,000 are available provided there is a 1:1 match of private investment. For example, to qualify for a grant of $2,000, a total of $4,000 must be spent. For a $20,000 project, a maximum of $10,000 in grant money may be awarded. Multiple grants are permitted consistent with the above outlined formula, but shall not exceed $10,000 per project, or a total of $10,000 per property, in a 5-year period. The EDA will consider exceptions if there are monies available. For signage, 50% of the cost toward the sign will be paid on day one and the other 50% will be paid after one year, on day 366 if the business is still operational. XVII. ELIGIBLE COSTS (GRANT PROGRAM) The following are eligible expenses for either the public or private sector (matching) portion of the grant. Generally, all work on front and sides of commercial buildings facing public streets. Façade masonry repairs Repairing, replacing and installing of cornices, entrances, exterior doors and windows, decorative details, awnings and exterior lighting New signage Sign removal, repairing and replacement Building identification Streetscape costs on private property Landscaping visible from the street Decks or patios used for business purposes 9 10 The following may be funded with the private sector (matching) funds portion only; Any of the items listed as grant-eligible, above. Parking lot improvements Handicapped accessibility improvements Health and safety improvements XVIII. INELIGIBLE COSTS (GRANT PROGRAM) The following costs are ineligible: Heating, ventilating and air conditioning improvements Wall and floor finishes and tenant fixtures Roof repairs and replacement Refinancing of existing debts Non-fixed improvements Working capital Inventory Sweat equity (payment for the applicantÓs own labor and performance for construction of improvements) Internal improvements to mixed use buildings that involve the residential portion of the structure Prior to incurring expenses for which a grant is sought, applicants must have the proposed work approved in writing by the City EDA staff. Grant monies are not available for Ðsweat equityÑ. Grants will be distributed upon final inspection by the City and submittal of a paid invoice. 11 CENTERVILLE REVOLVING LOAN PROGRAM APPLICATION FORM I. APPLICANT INFORMATION Local Business Owner or Non-Residential Real Estate Owner Name(s): Home Address: Phone: ________________ E-Mail Address: Name of Business: Business Address: Phone: ________________ Business Structure: _____ Sole Proprietorship _____ Partnership (all partners must sign this application) _____ Corporation (list officers on separate sheet) Type of Business (describe): II. PROPERTY INFORMATION Local Business or Non-Residential Real Estate Owner: Address: Phone: ________________ E-Mail Address: 12 Does the applicant occupy the total building? Yes _____ No _____ 13 If NO, what percentage does the applicant occupy and what occupies the balance of space? __________________________________________________________________ __________________________________________________________________ III. REHABILITATION PROPOSED Briefly describe the proposed work and purpose. Exterior: Interior: *Note: A detailed Scope of Work document is required prior to approval. IV. BUILDING INSPECTION Building owner grants permission for the city inspector to inspect all work to be performed as outlined in Scope of Work. _______________________________________ _______________________ Signature of Owner Date V. FINANCIAL INSTITUTION INFORMATION Name: Address: Loan Officer: Phone: ___________________________________________ ____________________ Local Business or Non-Residential Real Estate OwnerÓs Signature Date ___________________________________________ ____________________ Local Business or Non-Residential Real Estate OwnerÓs Signature Date 14 2% REVOLVING LOAN PROGAM SCOPE OF WORK See pages 3 and 4 of the Guidelines and Regulations Handbook for information on eligible expenses. PROGRAM ELIGIBLE EXPENSES Item Amount 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. TOTAL $ AMOUNT REQUESTED FROM EDA $ AMOUNT REQUESTED FROM BANK $ Note: Wall and floor finishes and tenant fixtures may be funded with the private sector (matching) loan portion only. 15 CITY OF CENTERVILLE EDA REVOLVING LOAN PROGRAM OWNER AGREEMENT Owner Certification DATE: OWNER: ADDRESS: PROPERTY ADDRESS TO BE REHABILITATED: BUSINESS NAME(S): As owner of the above property, I hereby agree that I will adhere to the following conditions of the City of Centerville EDA Revolving Loan Program (the ÐProgramÑ): 1. Each loan from the Program will be requested on an individual property and will not exceed one-half the cost of the eligible building improvement or $20,000, which is less. 2.It is understood that the loan from the Program is for contract construction and is only for eligible expenses. No refinancing and no acquisition will be done utilizing the City of Centerville EDA loan. 3. Hazard insurance will be maintained on the property at all times in an amount sufficient to cover the full amount of the loan and will be paid by myself and will not be paid out of the loan proceeds. 4. At least two detailed and legible competitive bids based upon a work specification prepared by the owner and approved by a participating financial institution prior to approval will be submitted. 16 5. Change orders will be issued only with the written approval of the City of Centerville EDA staff. No change order will be issued decreasing the private loans such that the private loan is less than the loan from the CVEDA Revolving Loan Fund. 6. I agree to abide by the regulations as listed, and the City of Centerville EDA Revolving Loan Program Handbook. Upon failure to comply with any or part of the above, the City of Centerville EDA may enforce the Revolving Loan Program and note/lien through any lawful suit or action as permitted under the laws of the State of Minnesota. 7. I understand that any inspection made by the City of Centerville under this program is for purposes of determining the applicantÓs eligibility under this program, and it is not intended to represent or warrant the condition of the premises. 8. I further understand that making application in no way insures approval of loans or guarantees funding. 9. I understand that ÐapprovalÑ means specific, written approval from both the City and my financial institution. 10. I understand any work performed prior to specific written approval from both the financial institution and the City will be considered ineligible unless otherwise waived in writing by the City EDA and the financial institution according to the guidelines. Fee Owner/Contract Purchaser: Signature Print Name Witness Date 17 CITY OF CENTERVILLE REVOLVING LOAN AND GRANT PROGRAM GRANT APPLICATION Local Business or Real Estate Owner(s): Business Name: Business Address: Phone: Qualifying work description: Total cost of project (attach detailed bid): Facade Improvement(s): Facade Improvement Cost: Grant Amount Requested: _____________________________________ _______________ Signature of Owner Date _____________________________________________ ______________ Signature of Executive Director EDA Authorizing Grant Date 18 CITY OF CENTERVILLE REVOLVING LOAN AND GRANT PROGRAM GRANT REIMBURSEMENT REQUEST Local Business or Real Estate Owner(s): Business Name: Business Address: Phone: Qualifying project work complete (this request): Cost of work (this request): Grant amount requested (this request): Total project cost to date (including this request): Total grant reimbursed (including this request): I hereby acknowledge that the facade work and/or materials referenced above have been completed and paid for at the above address, and documentation for that work is attached. _____________________________________________ _______________ Signature of Owner Date _____________________________________________ ______________ Signature of Executive Director EDA, Date Authorizing Reimbursement 19 Centerville Revolving Loan & Grant Program Rating Criteria The following criteria are eligible expenditures of Loan and Grant funds. In the case of multiple qualifying applications for the program, the applications will be ranked according to their conformance with the following rating scale. Centerville Revolving Loan & Grant Program Rating Criteria Improvement Type Priority List 1 Repairing, replacing, or installing cornices, entrances, windows, decorative details, awnings and exterior lighting 2 Sign removal, repairing or replacement 3 New signage 4 Streetscape or landscape improvements on private property 5 Handicapped accessibility improvements 6 Health and safety improvements 7 Parking lot improvements 8 Cleaning, painting and staining of exterior surface 9 Building identification 10 Decks or patios used for business purposes 20 CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 18, 2024 Administration/EDA IX.2 TITLE OF ISSUE: Holiday Lights BACKGROUND AND SUPPLEMENTAL INFORMATION: Last year the EDA wrapped up a 2-year agreement with a professional lighting company for installation of holiday lights on the roof of the City Hall building and on the tree in front of city hall. The EDA informed staff a few months ago that they would like to review quotes for this holiday season. Staff has requested quotes from a couple of lighting companies for the Board's consideration. One of the quotes is in the packet. Staff is awaiting a response from another company and will provide a verbal update at the meeting. Staff is requesting direction on whether to hire a professional lighting company to install holiday lights this year or have our public works do the installation. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Quote Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Athanasia Lewis From:Clean and Clear Lighting <info@minnesotaholidaylighting.com> Sent:Thursday, August 15, 2024 7:59 AM To:Athanasia Lewis Subject:Re: Lighting Free Estimate - Athanasia Lewis You don't often get email from info@minnesotaholidaylighting.com. Learn why this is important 9êƇƂĳŗŏϾ This email originated outside our organization; please use caution. Hello! I mentioned in the quote that we are only able to install up to about 30 ft on trees. This tree looks like it may be taller than that so I mentioned we may not be able to go to the top. We wouldn't actually know until we saw it in person most likely. Front Roofline + side facing the parking lot (using C-9 bulbs, potentially magnetics) - $2050 plus tax Let me know if you have further questions or would like to get that scheduled. Thanks! Jordan Lee (she/her) - Residential Director Shared Inbox - Clean and Clear p: (612) 254-8777 w: cleanandclearmn.com e: info@cleanandclearmn.com 1 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. On Wed, Aug 14, 2024 at 5:09PM Athanasia Lewis <alewis@centervillemn.com> wrote: Hi, thank you for the quote. A couple of questions: From the picture it looks like the tree is not lit to the top. Could you add lights higher up? Also, would you be able to add lights to the sides of the roofline as well as the front so people can see them on their way into and out of the city? Thanks, Athanasia Lewis Assistant City Administrator City of Centerville 651-792-7936 CƩƚƒʹ Clean and Clear Lighting <info@minnesotaholidaylighting.com> {ĻƓƷʹ Wednesday, August 14, 2024 4:50 PM ƚʹ Athanasia Lewis <alewis@centervillemn.com> {ǒĬƆĻĭƷʹ Re: Lighting Free Estimate - Athanasia Lewis You don't often get email from info@minnesotaholidaylighting.com. Learn why this is important 9êƇƂĳŗŏϾ This email originated outside our organization; please use caution. Hi, 2 Here are a few different options for the lighting at your house (photo attached below). We can also install lights on any trees or bushes you would like done as well. Pricing: Front Roofline (using C-9 bulbs, potentially magnetics) - $1222 plus tax p Next year, pricing would be 10% less. We can also provide an additional discount if you would be interested in a Prepaid 2-year contract. Additional Add-ons: Large Tree Î Wrapped in C9's - $1350 plus tax p Note: We are able to install up to roughly 30 ft. Your tree looks like it may be taller than this so we likely would not be able to reach the top. Wreath with Lights (wrapped with mini-lights) - Size options are below. They measure the diameter of the wreath p 24-inch wreath - $125 plus tax p 36-inch wreath - $155 plus tax p 48-inch wreath - $185 plus tax p 60-inch wreath - $295 plus tax p 72-inch wreath - $385 plus tax The lights are on a timer and turn on and off automatically. Service Overview: Those prices include leasing and installation of custom-cut commercial-grade LED lights, warranty (maintenance as needed through the season), a timer that will turn the lights on automatically for you, and takedown at the end of the season. 3 Gallery: Here is a link to our gallery with photos from previously completed projects: https://minnesotaholidaylighting.com/galleries/ Color Options: For colors, we can go with any color you prefer. Our most popular colors are warm white, multicolor, cool white, or a candy cane pattern. Here is a link to our product page, which discusses bulb and color options more in- depth: https://minnesotaholidaylighting.com/led-lights-color-options/ Next Steps: If this looks good to you, we have upcoming availability and can schedule your home for installation. We would just need to know which options priced above you'd like to go with as well as your preferred choice for bulb color. You don't necessarily need to be home for the installation unless you prefer to be. Thanks, Jordan L - Service Manager Shared Inbox - Clean and Clear p: (612) 254-8777 w: minnesotaholidaylighting.com e: info@minnesotaholidaylighting.com 4 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. On Wed, Aug 14, 2024 at 12:32PM Athanasia Lewis <info@minnesotaholidaylighting.com> wrote: Hello, Holiday Lighting Installation "Free Estimate!" request. URL: https://minnesotaholidaylighting.com/free-estimate/ Customer Contact Details below: ----------------------------------- Name: Athanasia Lewis Email: alewis@centervillemn.com Phone: (651) 792-7936 Service Address: 1880 Main Street, Centerville, MN, USA Additional Note: Roofline of building and tree in front of city hall -- Holiday Lighting Installation Free Estimate Request from https://minnesotaholidaylighting.com/free- estimate/ 5 CITY OF CENTERVILLE REQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: August 18, 2024 Administration/EDA IX.3 TITLE OF ISSUE: September EDA Meeting BACKGROUND AND SUPPLEMENTAL INFORMATION: It has been brought to staff's attention that at least one member of the EDA will be unable to attend the September 18th EDA meeting due to travel. Staff is requesting direction on whether to keep the September meeting on the 18th or move it to another date when all members are in attendance. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion. Motion to reschedule the September meeting to X date. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: AyeNay ____ Other (specify) ____________ _____ _______________________________________________________________ _____ _____ _______________________________________________________________ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular