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HomeMy WebLinkAbout2024-07-10 CC Minutes - Approved Approved CITY OF CENTERVILLE CITY COUNCIL MEETING JULY 10, 2024 Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting on July 10, 2024, at City Hall in Council Chambers and the meeting was live streamed by North Metro TV at 6:30 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. CALL TO ORDER Mayor Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Terry Sweeney Council Member Raye Taylor Junior Council Member Avery Sauber (Non-Voting) ABSENT: None STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis City Attorney, Kurt Glaser III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Sweeney, seconded by Council Member Taylor to Approve the Agenda as Presented. Motion carried. IV. APPOINTMENT/PRESENTATION/PUBLIC COMMENT 1. Chief Deputy Bill Jacobson & Chief Jim Mork – Updates on the Anoka County Sheriff’s Office and on the CLPD Annual Report Chief Jim Mork, Centennial Lakes Police Department, reviewed his presentation with Council that was provided in the packet. City of Centerville City Council Meeting Minutes July 10, 2024 Chief Deputy Jacobson explained that he works under Sheriff Brad Wise and he reviewed a provided presentation with Council. Council Member Koski stated that he thanked and appreciated both organizations and their staff for what they do. Mayor Love stated that he was very proud of Mr. Jacobson for his service to Centennial and now with the County. Chief Deputy Jacobson stated that his previous Centennial patch hangs in his current office as a reminder of where he came from and what has assisted him along the way to his current position. Mayor Love also thanked both Chiefs for their service. V. PUBLIC HEARING 1. None VI. APPROVAL OF THE MINUTES 1. June 24, 2024, City Council Work Session & Meeting Minutes Mayor Love provided an opportunity for Council to make modifications if needed. Council Member Sweeney requested that under IX. New Business, Item #3 that “filled” be changed to “filed” in the first sentence and that “could” be changed to “Council” in the fifth sentence. Under Mayor Love’s report of (i) North Metro Telecommunications Commission “campion” be changed to “champion” and “annual” be removed from before “hockey game” if the fourth sentence. Council Member Koski requested that under IX. New Business, Item #3, second paragraph “arbitrarily” be changed to “arbitrary” in the third sentence. VII. CONSENT AGENDA 1. City of Centerville Claims through July 10, 2024 (Checks #36850-36874, E2261-2265 & Voided Check #36830 & 36784 2. Centennial Lake Police Department Claims through July 4, 2024 (Check #15291-15302, E2024052-E2024053 & Payroll Check #15288-15290) 3. Second Reading – Ordinance XXX, Erosion Control rd 4. Encroachment Agreement, 1995 – 73 Street – Fence 5. Step Increase – James Huisenga; Public Works Technician 6. Res. #24-0XX – Appointing Election Judges – Primary Elections Mayor Love provided an opportunity for members to pull items for additional discussion. Motion by Council Member Sweeney, seconded by Council Member Mosher to Approve the Consent Agenda as presented. Motion carried. VIII. OLD BUSINESS 1. 2024-2024 Strategic Plan Administrator Statz stated that the plan was revised with Council’s changes from the previous Work Session relating to guiding documents associated with developing the downtown area and Code of Conduct. Administrator Statz stated that the City currently has an Ethics Policy that was adopted in 2004 that will be reviewed and updated. Page 2 of 6 City of Centerville City Council Meeting Minutes July 10, 2024 Jr. Council Member Sauber stated that she believed the changes accurately reflect previous discussions and that she felt that the changes were positive. Council Member Koski asked how does the Council measure or evaluate items in the plan (e.g. employee education/development, etc.) and discussion ensued regarding achievable goals and monthly review of the Administrator. Council Member Koski felt that the information would be valuable to Staff. Mayor Love stated that he felt that Priority #1 – Economic Development fit better under Priority #4 as Goal III as it was the public being referred to. Council Member Taylor suggested Priority #2, Item #3. should include a bullet point for communicating with the public regarding opportunities for consumers/community engagement with businesses. Mayor Love stated that the Council is unaware of employee education/development unless employees attend sessions with a Council Member or Members or it is stated at a meeting, and Administrator Statz suggested that he would place training in his Administrator’s Report. IX. NEW BUSINESS 1. City Hall Improvements Administrator Statz stated that the City Hall was remodeled in 2020 and since some of the smaller projects have been completed along the way that were not included in the original remodel (parking lot lighting, a section of sidewalk that extended to the fire hall, etc.). He stated that in efforts to continue to provide the public with an aesthetically pleasing City Hall and the continuation of the EDA’s beautification of the downtown area, staff had been exploring turf and its maintenance in the boulevard along with other sections of the property surrounding the building. He stated that installation of a handrail along the sidewalk was also considered. He also stated that staff had obtained quotes for the projects and would recommend installation of irrigation in zone 1 as depicted in the presented sketch. He stated that zones 2 and 3 would be nice but a value discussion for Council, (zones 1-3 - $29,000 and just zone 1 - $17,000). He added the quote for the freestanding rail was $13,500. He stated that it was felt that the current sidewalk was showing signs of its age, but staff would recommend the free-standing rail. He stated that summation of the recommendation would be to install irrigation in zone 1 - $17,000, install sod in zone 1 - $1,100 and staff time to install along with the installation of a free-standing handrail – 13,500 for a total of $31,600. He stated that the Council could consider one, or the other or both. Discussion ensued regarding installation of artificial turf in the boulevard, water source use of the pond on site for irrigation, RCWD regulations and their monitoring station, native plantings, moving the existing trail, installation of a rain garden, footing depth for the handrail (continuous or post by post foundation) and potential for quoting error, plantings in the right-of-way, salt tolerance of sod/plantings, effects on the budget, etc. Additional discussion took place regarding funding, width of the boulevard being 4 to 5’, more welcoming bike access to the front door if the trail was moved in excess of $50,000, environmental impacts, example setter, plantings and raingarden along with applying for a Rice Creek Watershed grant for financial assistance, installation of concrete, stamped concrete, pavers w/decorative plantings similar to the downtown area, staff believes that zone 1 was the area in need of irrigation and does not feel that zone 2 and 3 without the inclusion of zone 1 would be wise, concerns for aesthetics for the parade, permanent solution for the boulevard. Administrator Statz stated that as he stated previously, recommendations can be made for all the proposals or just one and he would encourage Council to consider the handrail installation as there was consensus regarding that and allow him to complete additional options and research for zone 1. Page 3 of 6 City of Centerville City Council Meeting Minutes July 10, 2024 Motion by Council Member Koski, seconded by Council Member Sweeney to Approve the Installation of a Free-Standing Handrail Along the Sidewalk in Front of City Hall Subject to Clarification on the Depth of Footings. All in favor. Motion carried. 2. Security Release Request a. Rehbein Commercial b. Rehbein Industrial/Sutton Transport c. Old Mill Estates Administrator Statz stated that three different developers are requesting some level of reduction in their securities. He stated that Rehbein Commercial installed Michaud Way near NorBella Senior Living and Kwik Trip. He also stated that all punch list items have been addressed, that they have received a full release of escrow from Rice Creek Watershed District and the two-year warranty on the project was to expire on July 12, 2024, with no warranty issues being identified and staff would be recommending a full release of the escrow. Administrator Statz stated the same existed for the Rehbein Industrial/Sutton Transport project in that they st have completed an extension of Fairview Street from a cul de sac to being connected to 21 Avenue. He also stated that utility improvements were made associated with both Sutton Transport and Amazon developments. He also stated that all punch list items had been addressed along with Rice Creek Watershed District releasing their escrow along with the two-year warranty on the project was to also expire on July 12, 2024, with no warranty issues being identified and staff would be recommending a full release of the escrow. Administrator Statz stated that Old Mill Estates has been through several years of punch list items with just a handful remaining along with ensuring that their other permits are finalized. He also stated that the last permit is the RCWD permit which involves numerous items, but mainly checking of the stormwater infrastructure ensuring that the pipes, catch basins and stormwater ponds were installed correctly. He stated that they required a bathymetric survey to check depth, etc. and they all checked out. He stated that it could cost thousands of dollars if it did not pass, and it would then need to be corrected by the developer along with a large risk for them. He stated that the Wetland Permit is also a large issue, and it covers what they said they were going to impact was really what they impacted, and he described wetland credits. Administrator Statz stated that he has reviewed the data and that they are very close a few dozen square feet costing just a few thousand in banked credit. He stated that staff would be recommending that their current escrow be released to a level of $20,000 with the belief that the city would retain enough money to allow for items no being completed pertaining to the Wetland Permit. He clarified that it would be releasing the existing Letter of Credit, and the developer could either issue a new Letter of Credit in the amount of $20,000 or provide a cash deposit. He stated that he contained the language of the proposed motion in the Staff memorandum to allow Staff to release the remaining $20,000 escrow upon the release of the Wetland Permit escrow by RCWD. Council Member Mosher asked about the bike path and how it turned out. Administrator Statz stated that it was moved approximately 4’ and paid for by the abutting property owner and in areas narrower than 6’. Council Member Mosher asked how snow removal was completed, and Administrator Statz stated that the trucks handled the clearing appropriately and without issues. Page 4 of 6 City of Centerville City Council Meeting Minutes July 10, 2024 Motion by Council Member Mosher, seconded by Council Member Sweeney to approve the release of all securities for the Rehbein Commercial Development as requested. All in favor. Motion carried. Motion by Council Member Koski, seconded by Council Member Taylor to approve the release of all securities for the Rehbein Industrial Development as requested. All in favor. Motion carried. Motion by Council Member Sweeney, seconded by Council Member Koski to approve the reduction of the Developer’s security to $20,000, with a full release granted upon RCWD’s approval of the final wetland delineation. Council Member Taylor asked if the developer failed to complete required check list items and if the amount for the City to complete them on their behalf exceeded $20,000 what would happen. City Attorney Glaser stated that we would first ask them for the money or to complete the items and if they stated no, the city would sue them. He explained that there was still a Developer’s Agreement that can be relied on. He also stated that generally the escrow amounts are 125 to 150% higher than the estimates. Discussion ensued regarding backyard drainage issues and Administrator Statz stated that staff has been working with the builders and homeowners regarding rectifying their issues, but the system is there and functioning properly. Council Member Koski stated that he relies on staff to make these financial decisions and if they recommend them then he is supportive. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report – Administrator Statz stated that his report was contained in the packet and that he would be happy to address any questions from the Council. He provided the Council with a brief review. Assistant City Administrator Lewis thanked the businesses who donated promotional items for the Fete des Lacs EDA swag bags. 2. Council Reports Junior Council Member Sauber stated that the youth in Centerville have been enjoying Music in the Park along with herself. She liked the programming. a. Taylor – Council Member Taylor stated that she recently had attended the League of MN Cities Conference. She stated that it was very engaging, that she had taken away numerous tips and tricks and issues that were going on throughout the State. She also stated that it was wonderful to be able to represent the City of Centerville and thanked the city for the opportunity to attend. (i) Economic Development Authority - Council Member Taylor gave no report and stated that they would be meeting the following week. (ii) Police Governing Board – Council Member Taylor gave no report. b. Koski – (i) Planning & Zoning Commission – Council Member Koski reported that the Commission discussed a Concept Plan for a development at 7216 & 7230 LaValle Drive with the Page 5 of 6 City of Centerville City Council Meeting Minutes July 10, 2024 property owner desiring to split the property into 3-5 lots and a review of the Downtown guiding documents associated with the inconsistencies (Downtown Master Plan, Comprehensive Plan and City Code) and how to rectify the issue. He reported that there was lengthy discussion regarding a possible moratorium for development in the downtown area. Administrator Statz stated that the Commission motion to recommend to Council to explore a moratorium on Planned Unit Developments (PUDs) in the M-1 and M-2 zoning Districts. He stated that the issue would be on the Council’s next agenda for consideration. (ii) Fire Steering Committee – Council Member Koski stated that the next meeting would be July 18, 2024. c. Sweeney – Council Member Sweeney also gave a brief update on events that would be taking place during Fete des Lacs. (i) Fire Steering Committee – Council Member Sweeney gave no report. (ii) Parks & Recreation Committee – Council Member Sweeney stated that their July meeting was cancelled. (iii) Fire Protection Council – Council Member Sweeney gave no report. d. Mosher – Council Member Mosher briefly gave an overview of Fete des Lacs events taking place in the upcoming week. He stated that the Jake Nelson Band, containing Jake Nelson who was from White Bear Lake and very good, would be playing. (i) Economic Development Authority – Council Member Mosher gave no report. (ii) Police Governing Board – Council Member Mosher gave no report. e. Love – Mayor Love stated that he met with Senator Gustafson and discussed several topics (e.g. development in the city, small city funding, elections, public safety and how the city spent the public safety money from the legislature, solar and incentivizing the Junior Council Member program throughout the State. He reported that he, Council Member Taylor and Assistant City Administrator Lewis attended the League of MN Cities Conference recently. He reported that it was very good, and that he had many opportunities to meet with other cities. He also stated that he participated in electing the new board. He reported that Assistant City Administrator Lewis will be the Vice Chair of the League of MN Cities Improving Service Delivery Committee. He reported that Fete des Lacs City Celebration would be the upcoming. The mayor read a prepared statement in reference to recent development proposals, public input and community vision. (i) North Metro Telecommunications Commission – Mayor Love gave no report. (ii) Police Governing Board – Mayor Love gave no report. (iii) Other Mayoral Reports – Mayor Love gave no report. XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member Taylor to Adjourn the Council Meeting of July 10, 2024, at 8:57 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 6 of 6