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Home My WebLink About2024-09-04 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, September 4, 2024 6:30 p.m. Live stream at: https://northmetrotv.com/centerville-stream/ MEETING I.CALL TO ORDER 1.Oath of Office a.Deanna Loomis 2.Roll Call II.APPROVAL OF AGENDA 1.Call for Changes to the Agenda III.AWARDS/PRESENTATIONS/APPEARANCES 1.None IV.PUBLIC HEARINGS 1.None VI.COMMITTEE BUSINESS (UNFINISHED) 1.Additional Volleyball Court Î Laurie LaMotte Memorial Park a.Citizen Request for Volleyball Court at Acorn Creek Park 2.Cornerstone Park Î Public Art 3.Adaptive Play Equipment 4.Appointment of Vice Chair VII.COMMITTEE BUSINESS (NEW) 1.Volunteer Appreciation Date VIII.APPROVAL OF MINUTES 1.None. IX.ANNOUNCEMENTS/UPDATES 1.Staff Updates (Main Street Market, Trunk or Treat, 10/26 & Eagle Park) 2.Committee Member Update (MITP-The Garfield Movie, 9/14/2024 & Skate Nights) 3.Council Liaison Update X.ADJOURNMENT INFORMATION REMINDERS Planning & Zoning Commission Î Tuesday, September 3, 2024 City Council Meeting Î Wednesday, September 11, 2024 Economic Development Authority Î Wednesday, September 16, 2024, 5:30 p.m. Parks & Recreation Î Wednesday, October 2, 2024 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: September 4, 2024 Administration I.1a TITLE OF ISSUE: Oath of Office - Deanna Loomis to Parks & Recreation BACKGROUND AND SUPPLEMENTAL INFORMATION: At Council's August 28, 2024, meeting the motioned to ccept the committee's recommendation for appointment. Ms. Loomis was welcomed to the committee by several members of Council. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Interim Vice-Chairperson Peterson will swear Ms. Loomis in. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: September 4, 2024 Administration VI.2 TITLE OF ISSUE: Cornerstone Park - Public Art BACKGROUND AND SUPPLEMENTAL INFORMATION: a Fiore Staff research grant ongoing educational/cultural enrichment programs similar to Music in the Park or an organized dance class, etc. Community Priorities survey as COST AND SOURCE(S) OF FUNDING: REQUESTED ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: September 4, 2024 Administration VI.3 TITLE OF ISSUE: Adaptive Play Equipment BACKGROUND AND SUPPLEMENTAL INFORMATION: At Council's August 28, 2024, meeting, they approved your Capital Replacement Plan and provided an additional $100,000 to expedite the replacement or maintenance process. Staff has drafted a memorandum and provided a recommendation for both the purchase of adaptive equipment or amending the Capital Replacement Plan to delay Royal Meadows to 2030 and move Laurie LaMotte Memorial Park to 2025. COST AND SOURCE(S) OF FUNDING: $125,000 (Park Dedication Fees) or $427,000 of which $300,000 Capital Equipment & $127,000 Park Ded Fees) REQUESTED ACTION: Motion to Recommend to Council either to purchase and install the addition of the four adaptive pieces of equipment at Laurie LaMotte Park in 2025 or to obtain bids from reputable vendors to purchase and install $427,000 worth of equipment at Laurie LaMotte Park in 2025 which will offer a range of experiences for all and to amend the Park Equipment Capital Replacement Plan accordingly. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Memorandum contained in packet. Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Date:August30,2024 To:HonorableChair&CommieeMembers From:Sta Subject:AdapvePlayEquipment Adapve Play Equipment Atthelastmeeng,thefollowingequipmentwasdiscussedalongwithlocaonandtheaddion theswingatyourmeengbutitis ofanadapveswing.Mr.Palzerwillbeprovidingaquotefor notcontainedinyourpacket.Staisesmang$30,000fortheswingandinstallaon. Starecommended,previously,thephasedaddionofadapveequipmenttoallparks.The Commiee,however,preferredallequipmenttobeinstalledatLaMoeassoonaspossible. Belowissta͸ƭnewrecommendaonbasedonthecommiĻĻ͸ƭdirecon: Year Park Adapve Equipment Item Total Cost (Est.) 2025LaMoeSensoryWaveHorseshoe$24,000 2025LaMoeMerryMusical$21,000 2025LaMoeSwing$30,000 2025LaMoeRollerTable$52,000 TOTAL$127,000 TheParkDedicaonFundcurrentlyhasapproximately$400,000initforthepurchaseofnew equipment(notreplacementequipment).However,theaccountalsohasan$850,000loan balance,owedtotheSewerFund.Staconnuestosupportreasonablerecommendaonsfrom theParkDedicaonFund,despiteitsde ŋ cit. thecommieeforspendingfrom Exisng Equipment Replacement TheCityCouncilrecentlyapprovedthecommiĻĻ͸ƭCapitalEquipmentReplacementPlanand added$100,000toexpeditetheplanorprovidefundingformaintenanceofexisngequipment. TheaddionofadapveequipmentatLaMoeParkin2025implorethequesonastothe potenalofmovingthereplacementofLaMoetğƩƉ͸ƭexisngplaystructuresupsothatall equipmentcouldbeplacedatoneme.Thismaymakeforamoreecientandlessdisrupve project.WiththeinfusionoftheĭƚǒƓĭźƌ͸ƭaddional$100,000,movingLaMoeParkuponthe schedulecanwork.However,thiswouldnecessitatethedelayedreplacementoftheRoyal MeadowsParkequipmentto2030.Ifthiswerecontemplated,thetablebelowwouldbemodi ŋ ed asshown: $345,000 $170,00 ThecombinaonofreplacingLaMoetğƩƉ͸ƭequipment,purchasingnew,adapveequipment forLaMoeParkandmakingmajorrepairstoAcornCreekPark,allin2025resultsinagrandtotal ofa$472,000,with$345,000comingfromtheGeneralCǒƓķ͸ƭCapitalEquipmentReplacement Fundand$127,000comingfromtheParkDedicaonFund.Whilethetwoendeavors(replacing exisngequipmentandaddingadapveequipment)couldbeviewedasseparate,butadjacent acvies,analternavewouldbetousethecombinedbudgettoexploreaintegratedplayground withequipmentthatoeredarangeofexperiencesforall. Sta Recommendaons StaissuggesngthattheParksCommieerecommendthattheCityCouncilauthorizetheuse of$127,000fromtheParkDedicaonFundforthepurchaseandinstallaonofadapveplay equipmentandadopttherevisedCapitalEquipmentReplacementPlan,movingLaMoeParkup to2025andRoyalMeadowsParkbackto2030toprovideamoreecientproject. StaalsosuggeststhattheParksCommieeseekproposalsfromquali ŋ ed ŋ rmsforthe installaonofparkequipmentwithadapveandhandicappedaccessiblefeatureswithabudget of$427,000.Guidancewillbeincludedintherequestforproposalsonthetypesofequipment preferredbythecommiee. StaismovingforwardwithorderingthereplacementdeckingforAcornCreektğƩƉ͸ƭplay structure. CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: September 4, 2024 Administration VI.4 TITLE OF ISSUE: Appointment of Vice-Chairperson BACKGROUND AND SUPPLEMENTAL INFORMATION: Chapter 31 of the City's Code, requires the appointment of a Vice-Chairperson annually at the first meeting of the year. Ms. Seeley was the Vice-Chairperson and with her retirement from the committee, the position should be filled. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to appoint _____________________ as Vice-Chairperson of the P & R Committee. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ City Code Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: September 4, 2024 Administration VII.2 TITLE OF ISSUE: Volunteer Appreciation Event BACKGROUND AND SUPPLEMENTAL INFORMATION: The Chair would like the committee to consider venues (St. Gen's, a park, fire hall, etc.) and scheduling a date. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to schedule the 2024 Volunteer Appreciation Event as determined. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: September 4, 2024 Administration IX.1 TITLE OF ISSUE: Staff Update (Main Street Market & Trunk or Treat BACKGROUND AND SUPPLEMENTAL INFORMATION: The Main Street Market season ended on August 22, 2024. Participation in the market with vendors and visitors was larger then anticipated. At certain times there were: at least 3-4 food vendors along with 31 artisans/crafters. Attendance ranged from 800+ - 300 each week. Chairperson Errickson-Grahek, staff and Ms. Angela Conley met for a re-cap meeting and discussed dates for 2025, rescheduling the themed evenings to not overlap with neighboring community events and possible additions of events (dunk tank, etc.) All in all, it was a great season and thank you to our volunteers: Tedd Carlson, Suzanne Seeley, Heidi Errickson-Grahek and Angela Conely as this event would not have been able to happen without them. We also thank the P.W. Department for set up of tables and equipment and then removal of same. Trunk or Treat/Touch a Truck - please find the attached flier. We need volunteers. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular PublicWorksMonthlyServicesΑAugust,2024 PlacedBlackDirtandSeed(RestoraonnearHydraonStaon)ΑAcornCreekPark FallZone(Mulch)placementΑAcorn,TracieJoyMcBride&EagleParks PressureWashedPicnicTable&MovedNearTrailΑEaglePark WeededParkMonumentsΑAllParks CutBrush/WeedsΑCornerStonePark InstalledNewDrainNearPlayStructureΑLaurieLaMoeMemorialPark CutUp&RemovedFallenBranchesΑAllParks RegularMaintenanceofDogReceptaclesΑAllParks