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2024-09-25 WS & City Council Meeting Packet
CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 25, 2024 Community Development WS II.2 TITLE OF ISSUE: LaLonde Property Update BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached staff memo. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Staff Memo Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Memorandum Date: September 19, 2024 To: Honorable Mayor and City Council From: Mark Statz, PE – City Administrator/Engineer Subject:LaLonde Property Update Background Over the past year or so, the city has learned that the LaLonde property at 1687 Westview Street was being marketed to developers, as the heirs to the estate were looking to sell the property. Staff worked with the estate’s representatives to help them understand what was allowed under the current zoning and what was not. The landowners brought forward a development proposal in cooperation with Ebert Construction, for a 102-unit, market rate apartment building. After several public hearings on the development and for the use of Tax Increment Financing to help make the project financially viable, the developer opted to pull their application. Through the process, the city has identified some inconsistencies within its guiding documents for downtown redevelopment and is on a path to address those in the next two months. In short, the proposed alignments between the various documents would result in densities between 12 and 30 units/acre and a maximum of 2 stories in the M-2 Mixed Use district which makes up the perimeter of the downtown area. Development Choices for the Landowner Under the current zoning (after the aforementioned alignments are made), the choices for the developer would likely be limited to: 2-Story Apartment (35 – 87 units) Attached Townhomes (minimum 35 units) Selling the property for continuous occupation as a single family home It is our understanding that the developer has been exploring townhome style development options with several builders. Due to the terrain, most developers have told the landowners that they could only feasibly build about 12 -15 homes on the property. It is also our understanding that the landowners have not approached any developers or had inquires from anyone about building a 2-story apartment. In general, the landowner has expressed frustration over the limited options, which do not appear to be feasible or something which developers are interested in building. Other Options The landowner has been exploring other options, outside of what is currently allowed by the zoning code, Downtown Master Plan, and Comprehensive Plan. School Purchase Centennial School District and the landowner have discussed the possibility of the school purchasing the property. While the LaLonde property was not on the school’s radar, theirBoard expressed an interest in exploring the purchase of the property because it is adjacent to their facility and available for sale. Even though their most recent expansion plans show a future gymnasium and associated parking on the southeast portion of the school, staff wished to evaluate the opportunity as they review their future needs. The school board reviewed the LaLonde property appraisal of $1,355,000 at a recent work session and their fund balance (pre & post property acquisition). The Board opined that purchasing the property sooner rather than later would be good because of the opportunity costs associated with waiting, however, no official action was taken. School staff advised that next steps would involve reaching out the city to talk through the rezoning process and work through purchase agreements with the owner. Subsequently, City and School staff met to review what use the school might make of the property. They discussed the possibility of moving the proposed gymnasium addition to the west side of the current school, which offers more space and a potential to add an additional gymnasium (2 total) and/or other school-community partnership amenities. The idea of utilizing the LaLonde property as a space for a Community Center of sorts, is intriguing and worthy of further discussion with the City Council. Of course, some of the community’s concerns with the apartment complex will be in play here as well, including the building height, parking and traffic. Ultimately, the city may have the ability to allow or not allow the development of the site into a community center or other school-based facility by denying a rezoning request and/or a Comprehensive Plan Amendment. City staff assured the school district staff that the city is committed to the success of the elementary school and wants to be certain that the current site can meet the future needs of the school. Clearly, ensuring there is an elementary school in Centerville for the foreseeable future is an important part of maintaining the city’s small town feel. Proximity to good schools is always a top reason people site when asked why they chose to live someplace. With that said there may be other ways to accomplish those same goals and reserve this desirable property for taxable uses. City or EDA Purchase The landowner has expressed a willingness to sell the property to the city, albeit for a price near the appraised value. Given the city’s current inventory of property which has proven difficult to develop, even at deeply discounted prices, it may not be prudent to add more property to the city’s portfolio. However, if there is a strong desire to have a high level of control over what is developed on this property, purchasing it is the best way to do so. Staff has added a Closed Executive Session to the end of this meeting simply to have a brief discussion on what sort of price point might make sense if the city were to consider purchasing the property. Rezoning Rezoning the property to its former zoning (circa 2011) of R-2 Low Density Residential may offer a viable alternative for development. The property could likely be split into a few single family lots, perhaps leaving the existing home as one of those lots. This approach would require a Comprehensive Plan Amendment and may be something which should wait for the community’s input on the Downtown Master Plan. The recent market study, commissioned by the EDA, noted that the lake and anything with views of it should be leveraged as an asset, if downtown redevelopment is to be viable. Letting the property develop as a few single-family lots might be a missed opportunity. Summary This desirable, 3-acre piece of property is one of the largest, underdeveloped pieces of contiguous property in the city’s downtown area and one of the rare parcels with a perched view of the lake. It represents an opportunity to set the tone and context for a future downtown redevelopment whether improved for public or private uses. Careful consideration should be given to ensuring it is utilized for its highest and best use. CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 25, 2024 Community Development WS II.3 TITLE OF ISSUE: Rezoning Request - Commercial to Multi-Family Residential - Center Street and 20th Ave. BACKGROUND AND SUPPLEMENTAL INFORMATION: The landowner is requesting rezoning of the property at 20th Ave. & Center Street, north of the Kreative Kids Daycare to accommodate an apartment between 25 and 50 units in size. ItÓs currently a vacant lot of about 2 to 3 acres. He would like it rezoned It has commercial zoning on 3 sides and single family residential next door (to the west). While it is not unusual to have apartments on busy roads and near commercial areas, it would be a significant departure from the long-time zoning and guidance of the property. The city's Comprehensive Plan does guide nearby property for high-density, but not adjacent. Council should consider whether a Comprehensive Plan Amendment would be worth exploring here. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Map, Rezoning Application Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Proposed rezoning property shown below. CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 25, 2024 Admininstration/Planning -WS .2 TITLE OF ISSUE: Downtown Study Logistics BACKGROUND AND SUPPLEMENTAL INFORMATION: A current timeline outlining the activities associated with the re-imagining of the Downtown Master Plan is included in the packet for Council's review. This timeline includes an RFP for an update to the Downtown Master Plan, as well as an RFP for preparation of our next Comprehensive Plan, which is due in January of 2028. Last week, staff met with our Met Council representative and discussed their draft Image 2050 Policy, the document that guides comprehensive plans for cities in the Metro and staff now has a better idea of what is expected in the next Comprehensive Plan. Staff has included a proposed timeline in the packet for Council's consideration. The proposed timeline would allow the city to issue one RFP for preparation of our next Comprehensive Plan, with an enhanced section Downtown. Instead of having a Downtown Master Plan and Com Plan, there woul COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Council Comp. Plan to Met Jan. 2028 Deliver Plan Comp. BeginJan. 2026 from Met Council Nov. 2025 Guidance Comp. Plan June 2025 RFP Force Meeting Task Mar. 2025 1 st Retreat Feb. 2025 Council Council Jan. 2025 New Downtown Study Contract for Dec. 2025 Award Downtown Study Contract for c. 2025 Award De Downtown Plan Oct. 2024 RFP Council Comp. Plan to Met Jan. 2028 Deliver Plan Comp. BeginJan. 2026 from Met Council Nov. 2025 Guidance Downtown Enhanced RFP for Comp Plan & 2025 Unified June Force Meeting Task Mar. 2025 1 st Retreat Feb. 2025 Council Council Jan. 2025 New CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 25, 2024 Finance VII.1 TITLE OF ISSUE: City of Centerville Claims BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached claims list. COST AND SOURCE(S) OF FUNDING: See attached claims list. REQUESTED COUNCIL ACTION: Motion to approve the City of Centerville's claims list, with the claim from Bituminous Roadways contingent upon the approval of their final pay request. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Claims list Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 09/20/24 9:59 AM CITY OF CENTERVILLE Page 1 *Check Detail Register© Batch: 091924PAY Check #Check DateVendor NameAmountCommentInvoice 10100 MIDWESTONE BANK 09/13/24 2295 eOPTUM BANK - H.S.A. G 101-21714HSA Payable$1,770.77H.S.A. W/H - PAY PERIOD 19 Total $1,770.77 09/13/24 2296 ePUBLIC EMPLOYEES RETIREMENT PERA$4,601.52PERA W/H - PAY PERIOD 19 G 101-21704 Total $4,601.52 09/13/24 2297 eMINNESOTA DEPT OF REVENUE G 101-21702State Withholding$1,427.99STATE W/H - PAY PERIOD 19 Total $1,427.99 09/13/24 2298 eIRS/EFTPS G 101-21701Federal Withholding$3,221.65FED W/H - PAY PERIOD 19 G 101-21703FICA Tax Withholding$5,482.50FICA/MED W/H - PAY PERIOD 19 Total $8,704.15 09/25/24 37032AMERITAS G 101-21720Vision Care$12.24VISION CARE Total $12.24 37033 09/25/24 BERRY, TOM E 101-41400-810Refunds & Reimb.$55.00REFUND PRO-RATED RENTAL APP Total $55.00 09/25/24 37034BITUMINOUS ROADWAY INC. E 452-43140-300Professional Srvs$7,530.03FINAL PAYMENT - 2022 THIN OVERLAY/PARKING LOT IMPROVEMENTS Total $7,530.03 09/25/24 37035CANON FINANCIAL SERVICES INC. E 101-43000-400Computer, Copier Main. C35183866$33.13P.W. COPIER - SERV THRU 9-30-24 Total $33.13 09/25/24 CENTERPOINT ENERGY 37036 E 101-45202-380Utilities$27.976970 LAMOTTE DR - SERV THRU 8-27-24 E 101-42280-380Utilities$92.101880 MAIN ST - SERV THRU 8-27-24 E 602-43200-380Utilities$27.021785 PELTIER LAKE DR - SERV THRU 8-27-24 E 101-43000-380Utilities$82.102085 W CEDAR ST - SERV THRU 8-27-24 Total $229.19 09/25/24 CENTERVILLE LIONS 37037 E 101-50000-490Community Event$769.73REIMBURSE LIONS FOR STICK FLAGS FOR FETE DES LACS PARADE E 101-50000-490Community Event$175.00REIMBURSE LIONS FOR MAGNETS - SIGNS FOR MAYOR & GRAND MARSHALL Total $944.73 37038 09/25/24 CITY OF LINO LAKES E 602-43200-492Lino Lakes Sewer Exp. No$157.262045 MAIN ST (CAR WASH #2) - SEWER - SERV THRU 8-31-24 E 602-43200-492Lino Lakes Sewer Exp. No$303.132045 MAIN ST (STORE) - SEWER - SERV THRU 8-31-24 E 602-43200-492Lino Lakes Sewer Exp. No$672.262045 MAIN ST (CAR WASH #1) - SEWER - SERV THRU 8-31-24 E 602-43200-492Lino Lakes Sewer Exp. No$965.582025 MICHAUD WAY (NORBELLA) - SEWER - SERV THRU - 8-31-24 09/20/24 9:59 AM CITY OF CENTERVILLE Page 2 *Check Detail Register© Batch: 091924PAY Check #Check DateVendor NameAmountInvoiceComment Total $2,098.23 09/25/24 37039CORE & MAIN E 601-49400-220Repair/Maint SupplyV637160$294.60SNAP ON PENTAGON SOCKET Total $294.60 09/25/24 37040 DIESEL ROCKER INC. Repairs/Maint Machinery/13452$2,209.28D.O.T. CHECK & REPAIRS E 101-43000-404 Repairs/Maint Machinery/13452$4,582.56REPAIRS TO BOTH REAR SPRING & OIL & E 101-43000-404 FILTER CHANGE Total $6,791.84 09/25/24 37041DREAM SCAPES LANDSCAPING & DESIGN G 401-24510Other Escrow70282$6,073.62BAYVIEW VILLAS - 7237 LAVALLE DR - REMOVE/DISPOSE DEAD TREES Total $6,073.62 09/25/24 37042EDINA REALTY TITLE G 101-11500 Accounts Receivable$26.682064 WILLOW CIRCLE - OVER PD FINAL UT BILL Total $26.68 09/25/24 37043EDINA REALTY TITLE* G 101-11500Accounts Receivable$36.591765 OBJIBWAY DR - OVER PD FINAL UT BILL Total $36.59 09/25/24 37044FINN, JOHN & JEAN G 401-24505Sod Escrow$1,740.00REIMBURSE FOR PLANTS - BAYVIEW Total $1,740.00 09/25/24 37045HOTSY MINNESOTA E 101-43140-300Professional SrvsC170725$1,670.51STREET - SNOWPLOWING - CLEAN/DECONTAMINATE SALT SPRAYERS Total $1,670.51 09/25/24 37046INSTRUMENTAL RESEARCH INC E 601-49400-206TESTING5840$60.00AUGUST WATER TESTING Total $60.00 09/25/24 37047INTERNATIONAL UNION OF OPERATI G 101-21707 Union Dues$140.00UNION DUES Total $140.00 09/25/24 37048KEY AUTOMOTIVE SERVICE CENTER E 101-43000-404Repairs/Maint Machinery/2395$60.502021 CHEVY SILVERADO - 1500 Total $60.50 09/25/24 37049KODIAK TECH SOLUTIONS LLC E 601-49400-300Professional Srvs2547$252.84WELL ROOM/CHEMICAL ROOM SURFACE DOOR Total $252.84 09/25/24 37052LINCOLN NATIONAL LIFE INSURANC G 101-21721Long Term Disability Ins.$445.72LONG TERM DISABILITY INS Total $445.72 09/25/24 37053MARCO TECHNOLOGIES, LLC. E 101-41400-400Computer, Copier Main. CINV12911753$595.16CONTRACT BASE RATE - SERV THRU 11-30-24 E 101-41400-400Computer, Copier Main. CINV12911753$811.72CONTRACT USAGE RATE - SERV THRU 8-31-24 09/20/24 9:59 AM CITY OF CENTERVILLE Page 3 *Check Detail Register© Batch: 091924PAY Check #Check DateVendor NameAmountInvoiceComment E 101-41400-400Computer, Copier Main. C$30.00INV12911753SUPPLY FREIGHT FEES Total $1,436.88 09/25/24 37054METRO-INET E 101-43000-300Professional Srvs2158$868.75SEPTEMBER SUPPORT E 101-41400-300Professional Srvs2158$868.75SEPTEMBER SUPPORT E 601-49400-300Professional Srvs2158$868.75SEPTEMBER SUPPORT E 602-43200-300Professional Srvs2158$868.75SEPTEMBER SUPPORT Total $3,475.00 09/25/24 37055MN PEIP G 101-21706Hospitalization/Medical Ins1429324$5,224.86HEALTH INS - THRU 10-31-24 Total $5,224.86 09/25/24 37056NATIONWIDE RETIREMENT SOLUTION G 101-21705Other Retirement$2,850.00DEF. COMP W/H - PAY PERIOD 20 Total $2,850.00 09/25/24 37057PRAIRIE RESTORATIONS, INC. E 101-45202-300Professional SrvsINV-012692$1,851.22FALL 2024 - HIDDEN SPRING PLANTINGS Total $1,851.22 09/25/24 37058RAINBOW TREECARE E 101-42280-300Professional Srvs501695$1,372.80TREE CARE - EMERALD ASH Total $1,372.80 09/25/24 37059RECYCLE TECHNOLOGIES E 101-45350-300Professional Srvs248222$955.00RECYCLING EVENT Total $955.00 09/25/24 37060REHBEINS BLACK DIRT E 101-43000-220Repair/Maint Supply14311$153.00BLACK DIRT Total $153.00 09/25/24 37061SCHIFSKY COMPANIES E 603-43000-300Professional Srvs$9,426.65WORK COMPLETED AT 6908 OAK CIRCLE - BACK YARD DRAINAGE - SPECIAL ASSESS Total $9,426.65 09/25/24 37062SEMMELINK, GLORIA G 401-24505Sod Escrow$243.74REIMBURSE FOR PLANTS - BAYVIEW Total $243.74 09/25/24 37063SENSAPHONE E 601-49400-300Professional Srvs$149.70SENTINEL ANNUAL CELLULAR RENEWAL E 602-43200-300Professional Srvs$149.70SENTINEL ANNUAL CELLULAR RENEWAL Total $299.40 09/25/24 37064STANTEC CONSULTING SERVICES IN E 603-43000-303Engineering Fees2283949$343.75CLEARWATER CREEK - STORMWATER UT E 603-43000-303$192.252024 RCWD RULE REVISION -STMWATER Engineering Fees2283949 UT Total $536.00 09/25/24 37065TRI-STATE BOBCAT, INC. E 101-43000-404Repairs/Maint Machinery/A06770$1,154.09SNOW BLOWERS - REPAIRS - SECOND STAGE DRIVE MOTOR LEAKING 09/20/24 10:00 AM CITY OF CENTERVILLE Page 4 *Check Detail Register© Batch: 091924PAY Check #Check DateVendor NameAmountInvoiceComment E 101-43000-404Repairs/Maint Machinery/$1,188.93A39430SNOW BLOWERS - REPAIRS - SECOND STAGE DRIVE MOTOR LEAKING E 101-43000-404Repairs/Maint Machinery/A39600$253.9862" CUT EDGE Total $2,597.00 09/25/24 37066 TRU GREEN - CHEM LAWN E 101-45202-640Turf - Fertilizer / Weed Co199377282$523.30LAWN CARE - PARKS Total $523.30 09/25/24 37067VERIZON E 603-43000-321 Telephone9973454734$40.01TABLET E 101-43000-321Telephone9973454734$73.85CELL PHONE - SERV THRU 9-9-24 E 602-43200-321Telephone9973454734$73.86CELL PHONE - SERV THRU 9-9-24 E 601-49400-321Telephone9973454734$73.86CELL PHONE - SERV THRU 9-9-24 E 101-42400-321Telephone9973454734$59.51CELL PHONE - SERV THRU 9-9-24 Total $321.09 09/25/24 37068XCEL ENERGY E 601-49400-380Utilities$1,978.351880 MAIN ST - SERV THRU 9-7-24 E 101-42280-380Utilities$808.841880 MAIN ST - SERV THRU 9-5-24 E 602-43200-380Utilities$64.227285 MAIN ST - SERV THRU 9-3-24 E 101-45202-380Utilities$220.371600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 9-3-24 E 602-43200-380Utilities$31.561889 CENTER ST - SEWER LIFT - SERV THRU 9- 5-24 E 602-43200-380Utilities$246.107300 MILL RD - SERV THRU 9-3-24 E 601-49400-380Utilities$71.081875 FOX RUN - PUMP - SERV THRU 9-3-24 E 101-43140-386Other Utilities$2,537.53STREET LIGHTS - SERV THRU9-4-24 E 101-45202-380Utilities$14.781600 LAMOTTE DR - WARMING HOUSE - 9-4-24 E 101-43140-386Other Utilities$16.181745 MAIN STREET - SERV THRU 9-3-24 E 101-43140-386Other Utilities$290.041682 MAIN STREET - SERV THRU 9-3-24 Total $6,279.05 09/25/24 37069LEAGUE OF MN CITIE E 101-41400-441Conf. & Schooling$30.00A412108.LEWIS 2024 FALL FORUM Total $30.00 09/25/24 37070LEAGUE OF MN CITIES* E 101-41400-433Dues and Subscriptions411145$1,727.004 MONTH MEMBERSHIP DUES Total $1,727.00 $84,301.87 10100 Fund Summary 10100 MIDWESTONE BANK 101 General Fund$51,403.20 401 Escrow/Legal/Engineering$8,057.36 452 City Street Projects$7,530.03 601 Water Fund$3,749.18 602 Sewer Fund$3,559.44 603 Storm Water Fund$10,002.66 $84,301.87 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 25, 2024 Finance VII.2 TITLE OF ISSUE: Centennial Lakes Police Department Claims BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached claims list. COST AND SOURCE(S) OF FUNDING: Claims paid by the CLPD. REQUESTED COUNCIL ACTION: Motion to approve the Centennial Lakes Police Department's claims list. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 9/6/2024 - 9/19/2024Sep 18, 2024 03:22PM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1539409/19/2024Amazon Capital Services159.82 1539509/19/2024ASPEN MILLS, INC2,977.99 1539609/19/2024Barna, Guzy & Steffen Ltd.2,392.50 1539709/19/2024BLAINE LOCK & SAFE, INC8.50 1539809/19/2024CENTENNIAL UTILITIES383.10 1539909/19/2024CLIMATE MAKERS, INC.745.50 1540009/19/2024CONNEXUS ENERGY2,131.12 1540109/19/2024DODGE OF BURNSVILLE39,551.00 1540209/19/2024GEORGE'S INC554.00 1540309/19/2024IKE'S PLUMBING & DRAIN CLEANING INC1,414.75 1540409/19/2024KNOWLAN'S SUPER MARKETS46.24 1540509/19/2024Language Line Services104.03 1540609/19/2024Metro-INET7,669.00 1540709/19/2024OFFICE OF MN IT SERVICES44.60 1540809/19/2024Pomp's Tire Service Inc1,460.00 1540909/19/2024VERIZON WIRELESS1,137.25 202407209/18/2024CENTURY LINK125.56 202407309/18/2024Group Health Non-Patient A/R74.40 202407409/18/2024HEALTH PARTNERS14,068.52 202407509/18/2024WEX BANK3,965.24 Grand Totals: 79,013.12 Payroll Check #15391-15393 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPTPolice Disbursements ReportPage: 1 Input Dates: 9/6/2024 - 9/19/2024Sep 18, 2024 03:11PM NameInvoiceDescriptionInvoice DateTotal Cost Amazon Capital Services (112) Amazon Capital Ser1CF3-6FNR-HP Black Toner Cartridge09/10/2024129.88 Amazon Capital Ser1CF3-6FNR-Lysol Disinfecting Wipes09/10/202429.94 Total Amazon Capital Services (112):159.82 ASPEN MILLS, INC (124) ASPEN MILLS, INC338418PASGT Helmet - RH08/30/2024488.00 ASPEN MILLS, INC338419PASGT Helmet - TS08/30/2024488.00 ASPEN MILLS, INC338533PASGT Helmet - CH09/03/2024488.00 ASPEN MILLS, INC338534PASGT Helmet - KM09/03/2024488.00 ASPEN MILLS, INC338535PASGT Helmet - BS09/03/2024488.00 ASPEN MILLS, INC338536PASGT Helmet - MG09/03/2024488.00 ASPEN MILLS, INC338536Tactical shorts - MG09/03/202449.99 Total ASPEN MILLS, INC (124):2,977.99 Barna, Guzy & Steffen Ltd. (412) Barna, Guzy & Steff287240Legal Fees for Employment Issue08/31/20242,392.50 Total Barna, Guzy & Steffen Ltd. (412):2,392.50 BLAINE LOCK & SAFE, INC (136) BLAINE LOCK & SA38973Key for MG office09/04/20248.50 Total BLAINE LOCK & SAFE, INC (136):8.50 CENTENNIAL UTILITIES (150) CENTENNIAL UTILI91924Aug Gas, Water09/19/2024372.10 CENTENNIAL UTILI91924Aug Irrigation09/19/202411.00 Total CENTENNIAL UTILITIES (150):383.10 CENTURY LINK (152) CENTURY LINK91224Sept Communications09/12/2024125.56 Total CENTURY LINK (152):125.56 CLIMATE MAKERS, INC. (163) CLIMATE MAKERS, 121893AC REPAIRS 8/30/2409/11/2024745.50 Total CLIMATE MAKERS, INC. (163):745.50 CONNEXUS ENERGY (170) CONNEXUS ENER91924Aug Electric09/19/20242,131.12 Total CONNEXUS ENERGY (170):2,131.12 DODGE OF BURNSVILLE (187) DODGE OF BURNSN894652024 Dodge Durango VIN 1C4RDJFG9RC24069609/03/202439,551.00 Total DODGE OF BURNSVILLE (187):39,551.00 CENTENNIAL LAKES POLICE DEPTPolice Disbursements ReportPage: 2 Input Dates: 9/6/2024 - 9/19/2024Sep 18, 2024 03:11PM NameInvoiceDescriptionInvoice DateTotal Cost GEORGE'S INC (210) GEORGE'S INC3104'18 Mount, balance and disposal of 4 tires09/10/2024184.00 GEORGE'S INC3105'23 Charger#123 Oil & Filter change09/10/202470.00 GEORGE'S INC3111'20 Explorer#202 Oil Change & filter09/13/202440.00 GEORGE'S INC3112'22 Explorer #221 Oil Change and Filter, mount and balance o09/13/2024224.00 GEORGE'S INC3114'22 Explorer mount and balance of 1 tire and disposal09/16/202436.00 Total GEORGE'S INC (210):554.00 Group Health Non-Patient A/R (454) Group Health Non-P7068116Sept Employee Assistance Program Premium09/19/202411.40 Group Health Non-P7068116Sept Employee Assistance Program - Due From City09/19/202431.50 Group Health Non-P7068116Sept Employee Assistance Program - Due From Fire09/19/202431.50 Total Group Health Non-Patient A/R (454):74.40 HEALTH PARTNERS (220) HEALTH PARTNER8784980259Oct Health Insurance Prem09/19/202413,534.25 HEALTH PARTNER8784980259Oct Health Insurance Prem-Reimbursable 09/19/2024534.27 Total HEALTH PARTNERS (220):14,068.52 IKE'S PLUMBING & DRAIN CLEANING INC (228) IKE'S PLUMBING & 26554Replaced mop sink faucet09/12/20241,414.75 Total IKE'S PLUMBING & DRAIN CLEANING INC (228):1,414.75 KNOWLAN'S SUPER MARKETS (257) KNOWLAN'S SUPE090524Supplies for Governing Board Meeting on 8/12/2409/05/202446.24 Total KNOWLAN'S SUPER MARKETS (257):46.24 Language Line Services (421) Language Line Serv11381457Over-the-phone interpretation Arabic 8/6/24, Spanish 8/5, 8/1108/31/2024104.03 Total Language Line Services (421):104.03 Metro-INET (419) Metro-INET2162Sept Phone & IT Services09/12/20247,669.00 Total Metro-INET (419):7,669.00 OFFICE OF MN IT SERVICES (309) OFFICE OF MN IT DV24080422Aug WAN Services09/19/202444.60 Total OFFICE OF MN IT SERVICES (309):44.60 Pomp's Tire Service Inc (328) Pomp's Tire Service 15018531010 Goodyear Enforcer Tires09/16/20241,460.00 Total Pomp's Tire Service Inc (328):1,460.00 VERIZON WIRELESS (391) VERIZON WIRELE9972198966Aug Cell Phones09/12/2024467.57 CENTENNIAL LAKES POLICE DEPTPolice Disbursements ReportPage: 3 Input Dates: 9/6/2024 - 9/19/2024Sep 18, 2024 03:11PM NameInvoiceDescriptionInvoice DateTotal Cost VERIZON WIRELE9972198966Aug Squad Laptop Data09/12/2024669.68 Total VERIZON WIRELESS (391):1,137.25 WEX BANK (397) WEX BANK99565718Aug Fuel09/12/20243,965.24 Total WEX BANK (397):3,965.24 Grand Totals: 79,013.12 Report GL Period Summary Vendor number hash:0 Vendor number hash - split:0 Total number of invoices:0 Total number of transactions:0 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 25, 2024 Finance VII.3 TITLE OF ISSUE: Centennial Fire District Claims BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached claims list. COST AND SOURCE(S) OF FUNDING: Claims paid by the CFD. REQUESTED COUNCIL ACTION: Motion to approve the Centennial Fire District's claims list. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 25, 2024 EDA VII.4 TITLE OF ISSUE: EDA Resignation - Tony Smith BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff received EDA member Tony Smith's resignation. The EDA accepted Mr. Smith's resignation at their meeting on September 16, 2024. Staff is requesting that City Council accept Mr. Smith's resignation and declare a vacancy on the EDA. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to accept Tony Smith's resignation and declare a vacancy on the EDA. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ From:Tony Smith To:Athanasia Lewis Subject:Resignation Notice Date:Wednesday, September 4, 2024 1:49:51 PM Caution: This email originated outside our organization; please use caution. HiAthanasia, I hope you enjoyed your summer, I can't believe it is already September. Unfortunately my new schedule is going to make it very difficult to attend the EDA meetings moving forward and at this point it seems best for me to step down to hopefully allow someone with more time to step into that seat. I appreciate all your help and everything you do for the City. Please let the EDA members know that I said, Thank you for their service and for putting up with me! Please let me know if you need anything else from me. Best of luck with everything! Tony Smith CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 25, 2024 Engineering VII.5 TITLE OF ISSUE: Request for Final Payment - 2022 Thin Overlay BACKGROUND AND SUPPLEMENTAL INFORMATION: In 2022, the city contracted with Bituminous Roadways to complete a thin, bituminous overlay project consisting of Hunter's Crossing, Pheasant Marsh and a few other smaller street segments in town. Repairs to and an overlay of the City Hall parking lot were also included in the contract. Minor turf restoration work where curbs were replaced had the project held over into 2023. Additionally, city staff wanted to monitor the condition of the asphalt through the warranty period (2 years) due to some initial concerns with the aggregate. Subsequent investigations into the aggregate's quality and 2 years of careful monitoring of the in-place pavement, have not shown any need for further concern. Therefore, we are now recommending that the City Council accept the project for perpetual maintenance and make final payment. The attached memo from our consulting engineer explains that all the necessary documents have been filed for close-out of the project. COST AND SOURCE(S) OF FUNDING: $7,530.03 Street Capital Fund REQUESTED COUNCIL ACTION: Motion to approve the final pay request for the 2022 Thin Overlay Project and to accept the improvements for perpetual maintenance. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Staff Report Other (specify) ____________ __________ ___ Final Request for Payment, close-out doucments _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Stantec Consulting Services Inc. 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309 September 19, 2024 Project/File: 193805625 Attention: Mark Statz, City Administrator/Engineer Centerville City Hall 1880 Main Street Centerville, MN 55038 Dear Mr. Statz, Reference: 2022 Thin Overlay/Parking Lot Improvements – Pay Request #4/Final Transmitted herewith is Request for Payment #4/Final for the above referenced project. The contractor, Bituminous Roadways, Inc., has completed this work in accordance with the contract plans and specifications. Therefore, it is recommended that the final payment of $7,530.03 be made, and that the City of Centerville accept the project. The completed Minnesota Withholding Form IC-134 (Contractor’s Withholding Affidavit), Consent of Surety, and Lien Waivers are included. Should you have any questions regarding this project, please feel free to call me at 612-712-2125. After approval, please return one signed copy of the pay application to the Contractor with payment and one signed copy to Stantec for our file. Regards, STANTEC CONSULTING SERVICES INC. Kellie Schlegel PE Senior Associate Phone: 612 712 2125 Mobile: 651 775 5622 kellie.schlegel@stantec.com Attachment:Request for Payment #4/Final, IC-134 forms, Lien Waivers, Consent of Surety c. Zach Naslund - Stantec Page1 of5 City of Centerville Client Project Number: 1880 Main Street Payment Number: 4 Centerville, MN 55038 Contract Number:193805625 Pay Request Number:4/FINAL StantecProject NumberProject Description 1938056252022 Thin Overlay/City Hall Parking Lot Improvements Contractor:Bituminous Roadways, Inc. 1520 Commerce DriveUp To Date:09/06/2024 Mendota Heights,MN55120 Contract AmountFunds Encumbered Original Contract$771,270.00 Original$771,270.00 Contract Changes$14,734.50 AdditionalN/A Revised Contract$786,004.50 Total$771,270.00 Work Certified To Date Base Bid Items$736,413.21 Contract Changes$16,590.00 Material On Hand$0.00 Total$753,003.21 Work CertifiedWork Certified ToLess AmountLess PreviousAmount Paid ThisTotal Amount ThisRequestDateRetainedPaymentsRequestPaid To Date $0.00$753,003.21$0.00$745,473.18$7,530.03$753,003.21 Percent: Retained:0%Percent Complete:95.8% I hereby certify that all items and amounts shown are correct for the work completed to date. Contractor: Bituminous Roadways, Inc. :02703135 Approved by:Date: The Work on this project and application has been reviewed and the amount shown is recommended for payment. Stantec Engineer: Kellie M. Schlegel Approved by:Date: Approved for Payment by Owner: City of Centerville Approved by:Date: Page2 of5 City of Centerville Client Project Number: 1880 Main Street Payment Number: 4 Centerville, MN 55038 Payment Summary No.UpTo DateWork CertifiedAmount RetainedAmount Paid Per RequestPer RequestPer Request 12022-09-30$452,493.66$22,624.68$429,868.98 22022-10-31$256,220.05$12,811.01$243,409.04 32022-12-05$44,289.50($27,905.66)$72,195.16 42024-09-06$0.00($7,530.03)$7,530.03 FundingWork CertifiedLess AmountLess PreviousAmount PaidTotal Amount Category Nameto DateRetainedPaymentsthis RequestPaid to Date City Funds$753,003.21$0.00$745,473.18$7,530.03$753,003.21 QuantityAmount ContractQuantityAmount To LineDescriptionUnitsUnit Price ThisThis QuantityTo DateDate RequestRequest LS 1MOBILIZATION$10,000.0010$0.001$10,000.00 LS 2TRAFFIC CONTROL$1,840.0010$0.001$1,840.00 EA 3INLET PROTECTION$194.00600$0.0060$11,640.00 REMOVE AND REPLACE LF 4$61.0016000$0.001984$121,024.00 CONCRETE CURB & GUTTER REMOVE BITUMINOUS SY 5$6.0010000$0.000$0.00 PAVEMENT (PATCHING) REMOVE CONCRETE SF 6$2.0010000$0.000$0.00 DRIVEWAY PAVEMENT REMOVE BITUMINOUS SF 7$2.0010000$0.00699$1,398.00 DRIVEWAY PAVEMENT MILL BITUMINOUS PAVEMENT SY 8$1.50400000$0.0040000$60,000.00 (1") MILL BITUMINOUS LF 9$7.002100$0.00338.9$2,372.30 CONSTRUCTION JOINT CY 10 SUBGRADE EXCAVATION (EV)$28.005000$0.000$0.00 TN 11 AGGREGATE BASE, CLASS 5$29.001000$0.000$0.00 RECONSTRUCT EA 12$1,250.00150$0.0017$21,250.00 INVERT/DOGHOUSE EA 13 VALVE BOX TOP SECTION$435.00100$0.0010$4,350.00 EA 14 ADJUST VALVE BOX$441.00350$0.0027$11,907.00 REMOVE AND REPLACE EA 15$702.00540$0.0052$36,504.00 MANHOLE ADJUSTING RINGS REMOVE AND REPLACE CATCH EA 16$591.00550$0.0059$34,869.00 BASIN ADJUSTING RINGS BITUMINOUS MATERIAL FOR GAL 17$3.5021500$0.002225.86$7,790.51 TACK COAT BITUMINOUS OVERLAY WEAR TN 18$88.0022500$0.002329.4$204,987.20 COURSE (SPWEA340B) Page3 of5 City of Centerville Client Project Number: 1880 Main Street Payment Number: 4 Centerville, MN 55038 QuantityAmount ContractQuantityAmount To LineDescriptionUnitsUnit Price ThisThis QuantityTo DateDate RequestRequest BITUMINOUS NON-WEAR TN 19COURSE MIXTURE FOR$220.00600$0.000$0.00 PATCHING (SPNWA330B) BITUMINOUS WEAR COURSE TN 20MIXTURE FOR DRIVEWAYS$150.00250$0.007.4$1,110.00 (SPWEA340B) 6-INCHES THICK CONCRETE SF 21$16.0010000$0.000$0.00 DRIVEWAY SF 22 CROSSWALK MARKING, EPOXY$8.001600$0.00160$1,280.00 RESTORATION (TOPSOIL, SEED SY 23$8.253000$0.00472$3,894.00 WITH HYDROMULCH) STREET SWEEPER WITH HR 24PICKUP BROOM AND$180.00300$0.0010$1,800.00 OPERATOR LS 25 MOBILIZATION$10,000.0010$0.001$10,000.00 LS 26 TRAFFIC CONTROL$900.0010$0.001$900.00 SILT FENCE, TYPE MACHINE LF 27$5.001000$0.000$0.00 SLICED LF 28 BIOROLL$5.00600$0.0060$300.00 LS 29 CLEARING AND GRUBBING$3,100.0010$0.001$3,100.00 SAWING BITUMINOUS LF 30$3.001200$0.00146.1$438.30 PAVEMENT REMOVE AND REPLACE LF 31$61.001000$0.0089.1$5,435.10 CONCRETE CURB & GUTTER REMOVE CONCRETE CURB & LF 32$9.003000$0.00323$2,907.00 GUTTER (20' OR MORE) SF 33 REMOVE CONCRETE WALK$4.001500$0.00278.5$1,114.00 REMOVE BITUMINOUS SY 34$6.0032000$0.003200$19,200.00 PAVEMENT EA 35 PRETREATMENT STRUCTURE$3,370.0010$0.001$3,370.00 COMMON EXCAVATION - CY 36$27.006150$0.00582$15,714.00 PARKING LOT (P) CY 37 CHANNEL EXCAVATION (P)$31.00850$0.0085$2,635.00 CY 38 SUBGRADE EXCAVATION (EV)$27.001000$0.000$0.00 SY 39 GEOTEXTILE FABRIC, TYPE V$2.507000$0.000$0.00 TN 40 AGGREGATE BASE, CLASS 5$28.003750$0.00420$11,760.00 TN 41 SELECT GRANULAR BORROW$19.009000$0.00505$9,595.00 Page4 of5 City of Centerville Client Project Number: 1880 Main Street Payment Number: 4 Centerville, MN 55038 QuantityAmount ContractQuantityAmount To LineDescriptionUnitsUnit Price ThisThis QuantityTo DateDate RequestRequest B612 CONCRETE CURB & LF 42$46.002500$0.00219$10,074.00 GUTTER EA 43 DRAINTILE CLEANOUT$366.0020$0.003$1,098.00 LF 44 6" PVC DRAINTILE$30.002700$0.00253.4$7,602.00 CONCRETE PEDESTRIAN CURB SF 45$21.001000$0.00453$9,513.00 RAMP 4-INCHES THICK CONCRETE SF 46$12.003200$0.00443.8$5,325.60 SIDEWALK SF 47 TRUNCATED DOME SURFACE$68.00100$0.0089$6,052.00 BITUMINOUS MATERIAL FOR GAL 48$3.501900$0.000$0.00 TACK COAT BITUMINOUS NON WEARING TN 49$90.004200$0.00355.53$31,997.70 COURSE (SPNWA330B) BITUMINOUS WEARING TN 50$90.003200$0.00286.45$25,780.50 COURSE (SPWEA340B) CY 51 RIPRAP, CLASS 3$90.00100$0.0010$900.00 CY 52 TOPSOIL BORROW (LV)$77.00500$0.0066$5,082.00 SEED MIX 25-151 WITH SY 53$5.001000$0.00352$1,760.00 HYDROMULCH SEED MIX 33-261 WITH SY 54$5.001500$0.0035$175.00 EROSION CONTROL BLANKET SY 55 SOD$21.00400$0.0048.5$1,018.50 PAVEMENT MARKING, EPOXY EA 56$130.0030$0.003$390.00 (ADA SYMBOL) LF 57 4" SOLID LINE WHITE, EPOXY$3.2511000$0.001034$3,360.50 STREET SWEEPER WITH HR 58PICKUP BROOM AND$180.00100$0.0010$1,800.00 OPERATOR Base Bid Totals:$0.00$736,413.21 Project Category Totals CategoryAmount This RequestAmount To Date PART A: THIN BITUMINOUS OVERLAY$0.00$538,016.01 PART B: CITY HALL PARKING LOT$0.00$198,397.20 Page5 of5 City of Centerville Client Project Number: 1880 Main Street Payment Number: 4 Centerville, MN 55038 Contract Change Item Status QuantityAmount ContractQuantityAmount LineItemDescriptionUnitsUnit CCCC# ThisThis QuantityTo DateTo Date Price RequestRequest CCOMMON CY 1 59 2050127.00800.00254.00 OEXCAVATION CAGGREGATE BASE TN 1602211.50928.001000.004.5126.00 OCLASS 5 C SF 1612521.518 4" CONCRETE WALK12.0021600.001852,220.00 O C9990.6434 SY 162RESTORATION5.005000.0046230.00 O2 CCOMMON CY 1632105.60727.0010500.001052,835.00 OEXCAVATION (EV) CGEOTEXTILE FABRIC SY 1642108.5043.5031500.003141,099.00 OTYPE 5 CAGGREGATE BASE TN 1652211.50928.0011500.001494,172.00 OCLASS 5 C9990.6434 SY 166RESTORATION5.0078000.0011035,515.00 O2 PAVEMENT MESSAGE, C9990.2473 EA 167LEFT TURN ARROW -135.00100.001135.00 O4 EPOXY PAVEMENT MESSAGE C EA 1682760.0104(LEFT-THRU ARROW)204.00100.001204.00 O EPOXY Contract ChangeTotals:$0.00$16,590.00 Contract Total$753,003.21 Contract Change Totals NumberDescriptionAmount ThisAmount To Date Request 1Part A: Construction of concrete walk between the City Hall main entrance0.0016,590.00 and Fire Station door Part B: Excavation and construction of gravel base for proposed trail between Old Mill Court and Laramee Lane Part C: Installation of turn lane arrows on Centerville Road north of Main Street (CSAH 14) CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Requested Council Meeting Date: Agenda Item # Department: City Clerk/Elections VII. TITLE OF ISSUE: 2024 Appointment of Election Judges BACKGROUND AND SUPPLEMENTAL INFORMATION: The City is required to appoint election judges for upcoming Typically, if judges are trained they will participate in all elections unless becoming ill or experiencing scheduling conflicts. There are also additional times to add judges for upcoming elections or emergency appointments by the City Clerk/Election Administrator. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve Res. #24-0XX - Appointing Election Judges for 2024 for the upcoming as presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Res. #24-0XX - Appointing Election Judges Other (specify) ____________ __________ ___ for 2024. _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE RES. #24-_____ A RESOLUTION APPOINTING ELECTION JUDGES FOR THE UPCOMING GENERAL ELECTION (NOVEMBER 5, 2024) WHEREAS, pursuant to Minnesota State Statute 20413.21, subd. 2, the City Council of the City of Centerville must select and appoint election judges for the upcoming General Election, (November 5, 2024); and WHEREAS, the City Clerk has advertised for individuals interested in serving in the capacity of election judge, contacted individuals provided by the County through lists from Republican Party as the Democratic Party did not provide a list, utilized previously appointed judges or a combination of all to compile the list below of those that Council will consider appointing; and WHEREAS, all of the listed individuals are required to receive training either in the capacity of head judge (3 hours) or election judge (2 hours) as required by Minnesota State Statute 204B.25 and if any of the individuals listed below are not trained, the Election Administrator/Head Judge has the duty and responsibility to not allow that individual to serve in the capacity of head judge or election judge; and Teresa Bender (Elect. Admin.) Shirley Sundquist (Head Judge) Kris Sweeney (Head Judge) Suzanne Seeley (Assist. Head Judge) Pat Downing (Judge) Janis Hackman (Judge) Heidi Errickson-Grahek (Judge) Myrna Woolery (Judge) Judy Landucci (Judge) John Thill (Judge) Jim Weatherhead (Judge) Judith Hansen (Judge) NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. Authorizes the Election Administrator/Head Judge to deny an individual the opportunity to serve as a Head Judge or Election Judge due to failure to receive proper training per Minnesota State Statute 204B.25. 2. Appoints the above stated individuals for the general election to serve in the capacity of head judge or election judges if trained according to Minnesota State Statute 20413.25 with the assignments and schedule subject to the discretion of the City Clerk or designee. PASSED AND ADOPTED by the City Council this 25th day of September, 2024. Attest: __________________________________ __________________________________ City Clerk Mayor CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: September 25, 2024 Centennial Fire 9.3 TITLE OF ISSUE: Centennial Fire to Host Meal Packing Event - October 26 BACKGROUND AND SUPPLEMENTAL INFORMATION: Centennial Fire District is hosting a meal packing event on Saturday, October 26 at Fire Station #3. The Fire Department is looking for 80 volunteers (2 shifts available) to pack 20,000 meals that will be distributed to local food shelves. Donations are also being accepted. Donations in excess of meal-packing costs will go to the Beyond The Yellow Ribbon Thanksgiving Food Box, benefiting military families. Please see the attached brochure for additional information. Someone from the Fire Department will be in attendance to answer questions. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED COUNCIL ACTION: Discussion. Motion to donate X amount to support the Centennial Meal Packing event. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Flyer Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ NFBM.QBDLJOH! FWFOU TBUVSEBZ!!PDUPCFS!37 Dfoufoojbm!Gjsf!Ejtusjdu!$4!!2991!Nbjo!Tusffu!!Dfoufswjmmf-!NO!66149 UXP!TIJGUT! Epobujpot!jo!fydftt!pg!nfbm. qbdljoh!dptut!xjmm!hp!up!uif! BWBJMBCMF Cfzpoe!Uif!Zfmmpx!Sjccpo! njmjubsz!gbnjmjft/ Cfzpoe!uif Zfmmpx!Sjccpo! UP!EPOBUF!PS!UP!TJHO!VQ-!WJTJU!NFBMTGSPNUIFIFBSU/PSH0DFOUFOOJBM Administrator’sReport September 25, 2024 ADMINISTRATION Met Council – Imagine 2050 Share your thoughts on the Metropolitan Council’s Draft Imagine 2050 Policy Plan! The public comment period is open through October 7, 2024 and your feedback is welcome and encouraged. If you haven't submitted comments and want to learn more about the bigtopics and how to comment, please join Met Council stafffor this 1-hour virtual meeting on Monday, September 16 from 12-1pm. Theywill demonstrate using the public comment portal, and highlight the key policies and issues getting attention across the subject areas of land use, housing, parks and trails, transportation, and water policy. The meeting will be recorded and provided to those who register but are not able to attend. Register here to join the meeting. PARKS & RECREATION rd 3Annual Trunk or Treat (October 26, 2024) The event will be taking place in the Centerville Elementary School Parking Lot (South End) on October 26, 2024from 9:30—11:30 a.m. Local businesses will be participating along with (Centennial Fire, Centennial Lakes police, M-Health Fairview, and the City’s Public Works Department) The event follows the 7th Annual Centennial Community Education Halloween Hustle 5K. The 5K is a fun run, costumes are acceptable, well-behaved animals are also allowed and there is a half mile kids turnaround so all ages can join. If you are a business interested in having a vehicle in the Trunk or Treat event, please register at: https://forms.gle/dUdJHP4vAccVdmgZA. Registrations must be received before October 10 for the run. Please visit their web site at: https://isd12.ce.eleyo.com/course/5216/fall- 2024/halloween-hustle-5k. CENTERVILLE CARES Energy Efficiency Programs for Income-Qualified Customers CenterPoint Energy recently welcomed Hannah Gullickson, Community Engagement Project Manager to their outreach team, and her role is coordinate with stakeholders to promote energy efficiency programs for income-qualified customers. Please reach out to Hanna directly for information on CenterPoint programs and services for income-qualified customers. You can also visit CenterPoint’s website at CenterPointEnergy.com/IQor call their hotline at 612-321-HOME. ECONOMIC DEVELOPMENT Economic Development Authority (EDA) Holiday Lighting The Centerville Economic Development Authority met on September 16and discussed holiday lighting for the tree in front of City Hall and the City Hall building. The lights will be multi-color with an interactive component. Open Seat The EDA accepted Tony Smith’s resignation and thanked him for his service to the community. The City Council will declare a Board vacancy at their September 25 Council meeting and then applications will be accepted to fill the seat. Small Business Saturday The Board discussed how they would support local business for Small Business Saturday, a shop local event intended to celebrate local businesses for all they do for the community. Staff will meet with the Centennial Area Chamber (formerly the Quad Area Chamber) to brainstorm ideas. Staff willreach out soon to area businesses to gauge their interest in event participation. Placemaking The EDA also discussed placemaking, as it relates to supporting the Parks and Recreation Committee’s recommendation to purchase a 7-pot Grande Fiore Tree. The EDA is open to providing financial support to enhance features with a smaller tree or customization features that exceeds the approved budget from the Park Dedication Fund. The Board recommended that the EDA and City Council have an opportunity to see what the trees look like (via a field trip).The EDAis looking forward to providing input on the design of the Fiore Tree and to working with the Parks and Recreation Committee to further the city’s placemaking efforts. Recognitions Around Town The St. Genevive fence has had a makeover along Main Street. Please see the image below. The Centerville EDA approved a grant to provide matching funds through their Revolving Loan and Grant Program (RLGP). The RLGP program provides 50% match for façade enhancements and otherexterior improvements for businesses and non-profits. To review program guidelines or learn more about the program, click here. You can also contact Athanasia Lewis, Assistant City Administrator/EDA Executive Director at: alewis@centervillemn.com with any questions. EDA Programs for Businesses The Centerville EDA has a few programs that help support local businesses. The Centerstage program assists businesses with marketing. The Blue Sign Program assists eligible businesses advertise on the freeway. The Loan & Grant programs assist businesses with façade enhancements. Grant applications are currently being accepted. For additional information, please contact staff here. Quad Area Chamber Calendar October 10, 2024 – Quad Area Chamber Board Meeting – 12:00pm-1:00pm – Online October 11, 2024 – Pumpkin Bobbing at the Rookery Activity Center – 4:00p.m. – 8:00p.m. October 24, 2024 – Scarecrow Crawl at the Rookery Activity Center – 4:00p.m. Learn more about the event above here. ADMINISTRATION Meeting and CityHallSchedule September 25, 2024, City Council Work Session, 5:00 p.m., 6:30 Regular Meeting October 1, 2024, 6:30 p.m. – Planning & Zoning Commission (P.H. City Code/Downtown Master Plan & Variance Request) October 2, 2024, 6:30 p.m. – Parks & RecreationCommittee October 16, 2024, 5:30 p.m. – Economic Development Authority ENGINEERING TH 20Avenue (CSAH 54) Corridor Study Staff recently met with County Engineering staff to discuss the timing, funding and logistics for projects along the corridor. County staff will be sending a draft of the schedule for the various projects along with cost share estimates to the cities in the next month or two. PUBLIC WORKS Solar on Public Buildings Grant City staff has been working with the State officials and the contractor to submit a final grant application. The project would place solar panels on city hall and the fire station capable of supplying up to 40 kW of AC power to city hall. Excess power will be pushed to the power grid. The project’s estimated costs are around $120,000 with 60% of the costs covered by the grant, 30% by a federal tax rebate andthe remaining 10% from city funds. The city should recover its investment within just a few short years, in a drastically reduced electric bill. CENTENNIAL LAKES POLICE DEPARTMENT Full Staff The Police Department has officially filled their last open police officer position. Their newest officer, Leo nd Vang, will be starting his career with Centennial PD on Tuesday, October 2. Leo is a graduate of Champlin Park High School,and he earned his bachelor's degree in criminal justice from Concordia University St. Paul. He completed his skills training at Hennepin Technical College, and he has completed an internship with the Anoka County Sheriff’s Office. Leo is alsofluent in Hmong, which may be a first for a police officer here at CLPD. Chief Mork said that “we believe Leo will be a great addition to our department and we are very excited to have him join our team.” Chief Mork also thanked our officers, sergeants,and detective that played a part in Leo’s interview panels and background investigation, adding that “your hard work paid off well as we found a great candidate.” Please give Leo a warm welcome when you get the opportunity to meet him. CENTENNIAL FIRE DISTRICT We’re Hiring We’re hiring! Click here for more info, or to apply: https://www.centennialfire.org/services-2. Public Input Wanted In cooperation with local public safety officials, Anoka County is updating its HazardMitigation Plan. Comments, concerns, or questions regarding natural disasters and your ideas for mitigation projects should be submitted to Anoka County Emergency Management by phone, email, or by posting a comment via a social media posting of this article.Anoka County Emergency Management contact information is: 763-324-4740 and RS- EmergencyManagement@anokacountymn.gov. You can also review the current Hazard Mitigation Plan on their website:https://www.anokacountymn.gov/1048/Emergency-Management. Meal Packing Event Centennial Fire is partnering with Meals from the Heart to host a meal packing event October 26th. There are volunteer opportunities for two 2-hour shifts. To learn more, click here. COMMUNITY DEVELOPMENT 1687 Westview Street (LaLonde Property) An update on development proposals will be a part of the City Council’s Work Session prior to their regular meeting on September 25. More information can be found in the City Council’s Agenda Packet. st Old Mill Estates 1 nd and 2Additions The development security has been reduced to $20,000, pending receipt of approval from the Rice Creek Watershed District of the final wetland delineation. rd Old Mill Estates 3 Addition rd The developer of Old Mill Estates is proposing a 3 Addition concept that went before the Planning & th Zoning Commission for a “Concept Review” at their March 4, meeting. This subdivision was always a stnd part of the discussion when Old Mill Estates (1 and 2 Additions) was platted. However, the developer needed more time to work out wetland and power line easement issues. With some of those issues more in hand, the proposed subdivision would break up Lot 8, Block 2, into 4 lots (3 new lots). Block 7 Property (Downtown) A developer met with city staff on 9/19 to discuss a townhome style developmentwith 20 units. They have completed much of their due diligence and will be finalizing a proposal soon. Staff also has a meeting set with another developer looking for townhome sites. They would like to discuss Block 7 as a potential site although they appear interested in larger sites for around 50 homes. 1737 Main Street (Block 3) No recent activity. Max Storage The final lift of asphalt was laid this week, on Phase I of the development, capping off their improvements there. The developer is awaiting approval from the state on their plumbing permit. Construction of Phase II could begin as early as this fall. 2062 Fairview Street – Design House Greetings Design House Greetings is considering a second building to expand their current operation in Centerville. A concept plan was reviewed at the Planning and Zoning Commission meeting on September 3. A formal Site Plan Review application is anticipated in the coming weeks. Kwik Trip The city council approved a reduction in the development’s security, with the final escrow release coming at the end of the 2-year warranty period (Dec. ’24) Bay View Villas (Waterworks Site) At the last City Council meeting, final payment of outstanding claims was authorized. A final accounting of the escrow account is being completed and a refund of any remaining funds will be sent in the coming weeks. Trees were planted this week, 2 of which were replacing dead trees and the other 4 were previously unplanted. This completes the work of the landscaping plan. Development Inquiries • Developer looking for rezone of commercial property to multi-family for construction of an apartment on 20th Avenue • Day care interested in new building on commercial property on Michaud Way • Developer interested in single family townhomes on Block 7 • Developer interested in attached townhomes on Block 7 • Dance studio interested in repurposing commercial building on 21st Avenue. COMMUNITY ENGAGEMENT (August 2024) Website 2.5k users 2.4k new 7.7k page views WebSite (Featured News) Centerville Cares Stay Connected Follow us on Social Media Movie in the Park Trunk or Treat Garbage/Recycle Delay Anoka County Public Comment for Hazard Mitigation Plan Smart Irrigation Controller Rebate Hydrant Flushing Public Comment for Met Council Draft Imagine 2050 ReaderBoard (11,000+ cars/day) MeetingSchedules Movie in the Park Trunk or Treat SocialMedia (576Twitter; 883FB Followers) (949/3459Total Impressions) City Accounts o 8/7 Main Street Market –Pet Night(64/465) o 8/7 P&R Packet (78/257) o 8/9 CC Packet (91/289) o 8/13 CC Packet Correction Notice (132/267) o 8/16 EDA Packet (47/209) o 8/21 Movie in the Park (118/ o 8/21 FB Event Created – Movie in the Park o 8/26 Centerville Cares (68/139) o 8/29 FB Event Created – Trunk or Treat o 8/30 P&Z Packet (50/244) o 8/30 P&R Packet (42/149) Community Email List (264 email addresses) Upcoming Meeting Agendas, Admin. Report & Newsletter Business EmailList (60 email addresses) 9/3/2024 – MN Skills-based Hiring Event Google Business Profile 174 profile views Informational Kiosk – Cornerstone Park Movie in the Park Trunk or Treat Sign up to Receive Text Messages and/or to be Added to the City’s E-Blast Receive text messages about upcoming events on the city calendar and the parks calendar. From the City’s Website Click on the “Notify Me” icon to receive texts messages with information about upcoming events on the city calendar and the parks calendar. Click here to be taken directly to this page. Sign up to be added to the city’s e-blast list to receive meeting agendas, meeting packets, newsletters, the Administrator’s Report, and other pertinent information via email. Click here to sign up via a Google Doc form. Once your information is submitted, your email will be added to our email distribution list. Click here to be taken to the “Stay Connected” page where you can then create an account and complete the Google Docs form. *We value citizen feedback and welcome suggestions about other ways to keep residents informed. Staff Training All Staff – Safety Training (MUMA) Slips Trips and Falls Teresa Bender – City Clerk - Clerk’s Conference Advocacy Work Mark Statz – City Administrator – Meeting with City Administrators and School District Athanasia Lewis – Assistant City Administrator – LMC Policy Committee Athanasia Lewis – Assistant City Administrator – Beyond the Yellow Ribbon NE Metro Meeting