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Home My WebLink About2024-10-02 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, October 2, 2024 6:30 p.m. Live stream at: https://northmetrotv.com/centerville-stream/ MEETING I. CALL TO ORDER 1. Roll Call II. APPROVAL OF AGENDA 1. Call for Changes to the Agenda III. AWARDS/PRESENTATIONS/APPEARANCES 1. None IV.PUBLIC HEARINGS 1. None VI.COMMITTEE BUSINESS (UNFINISHED) 1. Comprehensive Tree Plan a. Inventory from Rainbow Tree Service b. Inventory from S. Seeley c. Diversification d. Schedule of Planting (3/year ea. park, 2-year old planting, volunteers, ?) VII. COMMITTEE BUSINESS (NEW) 1. Skate/Sled Night (Jan. 10 & Feb. 15, 2025) Î Wargo Activity Items 2. Trunk or Treat (Oct. 26, 2024, 9:30-11:30) Î Volunteers Needed VIII. APPROVAL OF MINUTES 1. August 7, 2024 P & R Work Session & Meeting Minutes IX. ANNOUNCEMENTS/UPDATES 1. Staff Updates (LaMotte Park Play Structure, Fiore Tree & P.W. Parks Update) 2. Committee Member Update (MITP-The Garfield Movie & Hidden Spring Park) 3. Council Liaison Update X.ADJOURNMENT INFORMATION REMINDERS Planning & Zoning Commission Î Tuesday, October 1, 2024 City Council Meeting Î Wednesday, October 9, 2024 Economic Development Authority Î Wednesday, October 16, 2024, 5:30 p.m. Parks & Recreation Î Wednesday, November 6, 2024 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: October 2, 2024 Administration VI. TITLE OF ISSUE: Comprehensive Tree Plan BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff would like to bring this plan back to life and we are looking for guidance: We have received the inventory from Rainbow Tree Care, we have old drawings from previous Committee Member Seeley, we have discussed the need for diversification and considerations should be given to loss of trees, a planting schedule which covers a certain amount of time, age of trees to install and plantings by volunteers, contractors, etc. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Staff Memo Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: October 2, 2024 Administration VII.1 TITLE OF ISSUE: Skate/Sled Nights - Wargo Nature Center Activity Items BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff was directed to contact Mr. Todd Murawski to obtain quotes for equipment available for Skate/Sled Nights. Staff was also directed to obtain a quote for horse drawn haywagon/carriage rides. Staff has yet to obtain a response from the Centerville Lions President. COST AND SOURCE(S) OF FUNDING: ? REQUESTED ACTION: Recommendation to City Council to secure ____________________________________ activities for 1/10/2025 and 2/15/2025 in an amount not to exceed _________________. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Staff Email to Mr. Murawski Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Teresa D. Bender From:Todd Murawski <Todd.Murawski@anokacountymn.gov> Sent:Friday, September 13, 2024 3:21 PM To:Teresa D. Bender Subject:RE: Centerville Skate/Sled Nights Youdon'toftengetemailfromtodd.murawski@anokacountymn.gov.Learnwhythisisimportant Caution: This email originated outside our organization; please use caution. HiTeresa, Thanksfortheemailandrequestforustobeatyourskatenightsagain.Weareavailableforbothdates.Snowshoes, kicksleds,andfatrebikesarereallyouronlyoponsforeventslikeyours.Ourpriceforhavingfatrebikes, snowshoes,andkicksledwouldbe$350pernight.Ourfeeforfatrebikeis$300,soIwouldjustchargeyou$50for theotherequipment. LetmeknowhowthatsoundsandIwilllockusinforthosetwodates. ThanksTeresa, Todd ToddMurawski ProgramServicesSupervisor AnokaCountyParks O7633243446 CƩƚƒʹTeresaD.Bender<TBender2@centervillemn.com> {ĻƓƷʹTuesday,September10,202411:00AM ƚʹToddMurawski<Todd.Murawski@anokacountymn.gov> {ǒĬƆĻĭƷʹCentervilleSkate/SledNights EXTERNALEMAILALERT: This message originated from outside the Anoka County email system. Use Caution when clicking hyperlinks, downloading pictures or opening attachments. Dear Todd: We would like to start planning these events and get them on your calendar. January 10, 2025 and February 15, 2025, 6-9 p.m. Snowshoes, Kicksleds, Fat Tire Bikes, anything new to offer? Can I get pricing? Let me know if you have some suggestions also. 1 Sincerely, Teresa Clickheretoreportthisemailasspam,aphishingemailorothersuspiciousactivity. NOTICE:Unlessrestrictedbylaw,emailcorrespondencetoandfromAnokaCountygovernmentofficesmaybepublic datasubjecttotheMinnesotaDataPracticesActand/ormaybedisclosedtothirdparties. 2 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: October 2, 2024 Administration VII.2 TITLE OF ISSUE: Trunk or Treat Event (October 26, 2024, 9:30 - 11:30 a.m.) BACKGROUND AND SUPPLEMENTAL INFORMATION: A flier was developed by staff, is displayed in the Kiosk, has marketed the event, but yet to reach out to businesses. Staff is looking to secure volunteers to stop at local businesses, ask for them to post the flier at their business (e.g. on a door, etc.) and hand them a letter with specific instructions for participation such as registration, past participation numbers, etc. Volunteers are needed to host the Parks & Recreation booth at the event, ideas for activities for trick or treaters, etc. Halloween fun items have been purchased in preparation for the event. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion item. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: October 2, 2024 Administration VIII.1 TITLE OF ISSUE: August 7, 2024 P & R Work Session & Meeting Minutes BACKGROUND AND SUPPLEMENTAL INFORMATION: The minutes are contained in your packet. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to approve the August 7, 2024 P & R Work Session & Meeting Minutes with revisions or as presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular live streamed at: https://northmetrotv.com/channel-15-live- stream. I. 1. II. 1. III. I. 1. II. III. 1. 26 IV. 1. a. 2. V. 1. 2. 36 a. 3. a. b. c. d. 46 4. 5. VI. 1. VII. 1. a. b. c. d. 56 e. f. 2. a. b. 3. VIII. 66 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: October 2, 2024 Administration IX.1 TITLE OF ISSUE: Staff Update BACKGROUND AND SUPPLEMENTAL INFORMATION: The Administrator has provide the Committee with an update regarding the upcoming processes associated with the LaMotte Park Play Structure. The email contained in your packet from Building Inspector/Code Enf./Park Landscaper, Mr. Dan Schmitz, provides you with an update that we are attempting to schedule a meeting with Palumbo Services. An additional update is that the EDA is interested in assisting in funding additional features (e.g. lighting, audio, additional trees, etc.) to the tree/park if the costs exceed $25,000. Included in the packet for review is a Public Works listing of projects in process or items that have been completed since the last meeting. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Review only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Memorandum Date:September 24, 2024 To:Honorable Chairand Committee Members Parks and Recreation Committee From:Mark Statz, PE –City Administrator/Engineer Paul Palzer –Public Works Director Subject:Playground Equipment Replacement Plan Adaptive Play Equipment Background At their last meeting, the City Council readopted the Playground Equipment Replacement Plan, with revisions to move LaMotte Park’s equipment up to 2025 and Royal Meadows’ back to 2030, in alignment with theParks Committee’s recommendations. Further, they agreed with thecommittee that the installation of adaptive play equipment at LaMotte Park shouldbe done in conjunction with the replacement of the existing equipment for a more cohesive overall project. A total budget for the work at LaMotte Park was approved at $427,000, with $300,000 coming from the Capital Equipment Replacement Fund and$127,000 from the Park Dedication Fund. The next steps for the project are to develop a Request for Proposals to send out to various vendors. Staff is actively working on this document and will bring a draft back to the committee at its November meeting, for review. We anticipate working through the RFP process in the coming months with the goal of constructing the project in the summer of 2025. Royal Meadows Park Staff also assured the Council that efforts would be made to ensure the safety and playability of the equipment at Royal Meadows Park, immediately. Staff is happy to report that the stair elements of that playground, which were the main source of concern, are now on order and should be able to be replaced as soon as they come in. The cost of these elements will fit within the parks annual maintenance budget and will not come from either capital fund. Acorn Creek Park In addition to the work planned for LaMotte Park, the approved Playground Equipment Replacement Plan included replacement of the decking on the playground in Acorn Creek Park. Staff has ordered these parts and are looking at a winter replacement for these elements. Summary This memo is meant asan update only and no formal action from the Parks Committee is needed at this time. A Request for Proposals will be on the November Agenda for review. PublicWorksUpdate Preppinghockeyrinkboardsforpaint Installingmaterialtoholdwater/ice AddressednumerousissueswithAcornCreekParkhydraonstaonandconstantrunning/leaking AempngtoscheduleameengwithPalumboServiceforFioreTree Flushedhydrantswithinparks Empedgarbage/recyclingcontainers RemoveddeadpinetreeatAcornCreekPark MowedweedsfrombackcornerofRoyalMeadowsPark Wateredmonument Ť owers City Administrator City of Centerville 1880 Main Street Centerville, MN 55043 Dear Administrator Statz, I, the undersigned, am interested in continuing my position on the in 202. Signed, _______________________________ Print Name ________________________________ Signature ________________________________ Date