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HomeMy WebLinkAbout2024-10-09 CC Packet - Revised CITY OF CENTERVILLE CITY COUNCIL MEETING AGENDA Wednesday,October 9, 2024 6:30 p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville- COUNCIL MEETINGstream/ CALL TOORDER Roll Call PLEDGE OF ALEGIANCE APPROVALOF AGENDA APPOINTMENTS & PRESENTATIONS None PUBLIC HEARINGS None APPROVAL OFMINUTES September11, 2024 City Council Meeting Minutes CONSENT AGENDA City of Centerville Claims through October 9, 2024 (Checks #37071-37101, E2300-E2308 & Voided Check #37033) Centennial Lakes Police Department Claims through October 3, 2024 (Checks #15413-15425, E2024076-E2024079 & Payroll Check #15410-15412) Centennial Fire District Claims throughSeptember 24, 2024 (Checks #9777-9783, E240012, & Payroll Check #9775-9776) 2AM Liquor License Renewals JV Summit Corporation S&B Center Corporation Encroachment Agreement– 1812 Laramee Lane – Boulder Retaining Wall OLD BUSINESS None NEW BUSINESS 1.Variance Request – 7214 LaValle Drive – Second Driveway Access X.STAFF AND COUNCIL REPORTS 1.Administrator’s Report 2.Council Reports a)Taylor (i)Economic Development Authority b)Koski (i)Planning and Zoning Commission (ii)Fire Steering Committee c)Sweeney (i)Parks and Recreation Committee (ii)Fire Steering Committee (iii)Anoka County Fire Protection Council d)Mosher (i)Economic Development Authority (ii)Police Governing Board e)Love (i)North Metro Telecommunications Commission (ii)Police Governing Board (iii)Other Mayor Reports XI.ADJOURNMENT INFORMATIONAL MATERIALS None MEETING REMINDERS All meetings begin at 6:30 PM in City Council Chambers unless otherwise noted. 10/16/2024 EDA (5:30 PM) 10/23/2024 City Council (5:00 Work Session) 11/6/2024P & R Committee 11/12/2024 P&Z Commission (Modified Date Due to Elections – P.H. Cannabis) CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 11, 2024 Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting on September 11, 2024, in Council Chambers of City Hall and the meeting was live streamed by North Metro TV at 6:30 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. CALL TO ORDER Mayor Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Not Approved Council Member Russ Koski Council Member Darrin Mosher Council Member Terry Sweeney Council Member Raye Taylor Junior Council Member Avery Sauber (Non-Voting) ABSENT: None STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis Mayor Love wished to recognize a moment of silence for the absolute, tragic events that happened in our 23 years ago today; so if we could, never forget those that we lost that day. III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Koski, seconded by Council Member Taylor to Approve the Agenda as Revised. Motion carried. IV. APPOINTMENT/PRESENTATION/PUBLIC COMMENT 1. State Senator Heather Gustafson This item was delayed due to the later arrival of Senator Gustafson. City of Centerville City Council Meeting Minutes September 11, 2024 V. PUBLIC HEARING 1.None. VI. APPROVAL OF THE MINUTES 1.August 28, 2024 City Council Work Session & Meeting Minutes Mayor Love provided an opportunity for Council to make modifications if needed. Council Member Sweeney stated that under IX. New Business, Item #2, paragraph four, sentence six the word ÐnurseyÑ was spelled incorrectly and the words Ðthe work that say thatÑ be removed. Council Member Koski stated that under IX. New Business, Item #2, paragraph one, sentence four add an ÐsÑ after ÐotherÑ and add ÐnotÑ between the words ÐitemsÑ and ÐbeingÑ. Motion by Council Member Sweeney, seconded by Council Member Koski to approve the minutes as with the requested revisions. All in favor. Motion carried. VII.CONSENT AGENDA 1. City of Centerville Claims through September 11, 2024 (Checks #36999-37031, E2287- E2294 & Voided Check #36960) 2. Centennial Lakes Police Department Claims through September 5, 2024 (Checks #15367- 15390, E2024066-2024071 & Payroll Check 15375-15377) 3. Res. #24-0XX Î Authorizing Transfer from the General Fund to the Equipment Replacement Fund 4. Special Event Permit Î Private Party Mayor Love provided an opportunity for members to pull items for additional discussion. Council Member Mosher requested that Item #1 be pulled for discussion on Check #37006. Motion by Council Member Koski, seconded by Council Member Sweeney to Approve the Consent Agenda Items 2, 3 and 4 as presented. Motion carried. Council Member Mosher had concern that the charges stated $157.13 for an Otterbox for a cellphone and he questioned whether this was for more than one item or for numerous Otterbox purchases. Administrator Statz stated that he did not have a definitive answer at this time, but would report back to him. He also stated that this charge was on a Check for Mastercard and Council could pull the item if they wanted. Motion by Council Member Sweeney seconded by Council Member Taylor to Approve Consent Agenda Item #1 as presented. Motion carried. IV. APPOINTMENT/PRESENTATION/PUBLIC COMMENT Page 2 of 11 City of Centerville City Council Meeting Minutes September 11, 2024 Prior to Senator Gustafson being introduced and addressing the Council, Mayor Love read a letter that he had been copied on which was addressed to the Senator. He read the letter which stated: ÐOn behalf of 839-member cities, I want to thank you for your efforts this past legislative session to recognize you as a League of Minnesota Cities, 2024 Legislator of Distinction. League staff and member city officials appreciate your accessibility and your consultation with us on legislation impacting cities. Specifically, the League appreciates your regularly checking in to identify and understand city perspectives throughout the session. You made yourself readily available to discuss these concerns and supported efforts to craft workable legislative solutions. The League appreciates your awareness of city needs and looks forward to working with you in the future on issues impacting local units of government. Our members know that in order to be successful in servicing our constituents; state and local city officials must work together as partners to reach solutions that meet the unique needs of rural, suburban and urban communities all across Minnesota. City leaders also understand without the support of legislative leaders like you, the State and local partnership would not be possible. To acknowledge your contribution this last session, the Mayor in each city in your legislative district will receive notification of your recognition. A press release will also be issued to meeting in your area. City officials and League staff look forward to continue to work with you in the future.Ñ He stated that it was signed by the current League of MN Cities, President/City Administrator of Lakeville, Justin Miller. Mayor Love welcomed Senator Gustafson to speak from the podium to address the city. 1. State Senator Heather Gustafson Senator Gustafson stated thank you as it was very sweet of the Mayor to read the letter as she was unaware as to whether she had received it and that she was unaware of what was forwarded to cities. Again, she thanked the Mayor and stated that she really does think of cities while serving. She stated that it was a privilege to service on many different committees and state government. She spoke of several issues (e.g. school funding equalization, public safety funding, bonding needs, etc.). She stated that she is always available to discuss issues in depth, so feel free to contact her with any questions. Junior Council Member Sauber thanked Senator Gustafson for here attendance and asked if there was any additional information regarding the recent cellphone legislation and Ms. Gustafson stated cellphone rules and her own daughter was a senior and this is not her favorite ruling, this is not her bill; but monitoring students and what they have access to during classroom hours. She stated they she herself was a teacher at Centennial High School and took cellphones away from kids. She stated that she knows that this is not a popular bill. Junior Council Member Sauber stated that it is a large discussion with her group of young teens to place laws on them but to also have them learn technology and adultism/proper use in the real world. Junior Council Member Sauber stated that she had an opportunity to speak with Senator Gustafson at the League of MN Cities Conference about affordability for young people, especially college expenses and cost of living expenses and she was wondering there were any updates regarding those issues. Senator Gustafson stated that many rental things have gone into place especially in Minneapolis and she would be happy to go in depth with Ms. Sauber at a later time. She stated that there is a freeze on tuitions within the State and has been for the last two years. She stated that some schools are offering if the household income is $80,000/year or less there are schools that are offering free school. She stated that the University of Minnesota is different as they were founded prior to the Constitution of Minnesota so they have different sets of rules. Council Member Taylor stated that legislation regarding local control of zoning was an issue and asked if she had any anticipations of that coming back around. Senator Gustafson stated that she did not support Page 3 of 11 City of Centerville City Council Meeting Minutes September 11, 2024 local governments losing local control over zoning. She stated that it was her amendment that stopped it from going forward. She stated that she is working closely with her nine cities and the League of MN Cities to be proactive in the legislation coming forward again. She again stated that she does not believe that state-wide zoning regulations work. She stated that each community is different and that the City of Centerville would rather develop per their Comprehensive Plan versus a state mandate. She stated that she would continue to watch the legislation coming forward. Council Member Koski questioned how, as an elected official, she at her level go about her business, to listen to both sides and what happens when her colleagues are saying something and going down a different path than her constituents are and how does she work through that. Senator Gustafson stated that it is building relationship and building trust along with keeping lines of communication open. She stated that her communities come first. She stated that there were a lot of things that did not make it through the Senate. She stated that she continues to hold the middle and she believes thatÓs where most people are in the district and in Minnesota. She stated that you attempt to due your best and to listen to all sides. She believes she has done a decent job of finding the middle ground. She also stated that if she has read a bill early on and knows it is not something she can support, she will tell them early in the process. Council Member Mosher asked about communication and what was the best way to contact her. She stated that she passed out her card which contained her direct email and her telephone number. She stated that utilizing the website does not guarantee contact with her as the emails are reviewed by staff and do not always get forwarded timely. He asked about her belief regarding climate change and that she would address this item outside of the meeting but the goal is clean energy by 2040 and provide more information directly. Council Member Sweeney asked about the Red Lake Reservation and legislature regarding taking of land around the reservation along with a buffer and he wanted to know where Senator Gustafson stood on the matter and whether it looked like it would happen. Senator Gustafson stated that she leans on her colleagues who represent the area (Senator Hauschild and Senator Krupnick) who are working closely with their constituents. She stated that she wanted to make sure it was fair for everyone and that she did not like the idea of taking somebodyÓs land. She stated that creates problems and she is aware that the land has a history and that it is complicated issue. She stated that she does not have a hard stance on the issue as it does directly impactive of our district where she puts most of her focus, but she stated that she would be happy to reach out to them and find out where the timeline is and she stated that she could get back to him if he liked. Council Member Sweeney stated that it was a couple of people that brought it up in the legislature last year or the year prior. Council Member Sweeney asked about mining in northern Minnesota and it seems like there is a large amount of money and effort spent to shut down and stop some of the mining and things that are in northern Minnesota and it seems like the people that are making these decisions have never been there and they do not see what it is doing in the communities up there. Council Member Sweeney stated that he knows it is not just the representatives, the Senators from that area and that it is the people from the cities that are making those decisions and he wanted to know where Senator Gustafson stood on the issue. Senator Gustafson stated that mining was not going anywhere. She stated that there were DFL members that support mining and represent the Iron Range. Council Member Sweeney stated that there were mine in northern Minnesota that they are attempting to open and that there was a large amount of misinformation about the mines and communities are being negatively affected. Senator Gustafson stated that mining is there, a large part of the economy, mining has been there for a long time and if it can be done safely they should be able to do it. She stated that Senator Hauschild will not let any of those bills go forward. She stated that she heard Council Member SweeneyÓs concerns. She stated that there were several different types of mines in northern Minnesota and they are doing just fine, Page 4 of 11 City of Centerville City Council Meeting Minutes September 11, 2024 others were struggling and some were on moratoriums. She stated that the Federal government has put their fingers on the scale so tells how much we can do about it. She stated that people having the ability to voice their concern is partly what stops those bills to shut down mining from getting a committee hearing or from getting to the floor. She did state that it was a hot topic in her caucus that she just could not imagine that they will ever allow it to go to committee. Council Member Sweeney stated that it was the precious metal mines or those that were previously taconite who are switching. He stated that these metals are technology. Senator Gustafson stated that these same individuals are holding iPhone in their hands and that it was not lost on her. She stated that if we do not mine for these metals then they will be coming from some place else. She stated that she understood Council Member SweeneyÓs passion for his small hometown and she also grew up in a small town. Mayor Love stated that when representatives of Centerville visited her earlier in the year, the housing bill was fresh and it changed everything that was planned to be talked about that day. He stated a large number of things have changed as it moved through the process and he could image that it would be back in some form for 2025. He stated that we as a City want to maintain local control and we believe that it is very important for us and understand that something will come out and we hope that you would continue to hear us as one of her constituents. Senator Gustafson stated that she hoped that the City saw that she was on our side on this issue. Mayor Love stated that he and Senator Gustafson had an opportunity to meet a month or so previously and he stated that they spoke about a wide-range of topics: housing and Local Government Aid (LGA). Senator Gustafson stated that the formula was changed in 2023 and can only be changed every 10 years. She stated that she did everything that she could but that it was unchangeable for the next 8 years. She stated that the city was not alone as only three of her communities receive LGA and so whatever she can do on the opposite side to assist citiesÓ budgets knowing that they are not receiving LGA is what she is attempting to do. Mayor Love stated that they spoke of Market Homestead Credit and as the cost of homes continue to rise. Senator Gustafson stated that we all want affordable housing but what matters is how we get there as well. Senator Gustafson stated that it matches the formula that is in place at the current time and that she will look at it. Mayor Love stated that they also spoke about the Junior Council Member position and how that program should be instituted in other communities. Senator Gustafson stated that the city should give themselves a pat on the back for the program and that they spoke of a small grant to assist in offsetting associated costs of the position and that she was happy to look at that as they were going into the budget year but she did not know the best way to incentivize it rather than mandate it. Mayor Love stated thank you for the Public Safety funding and he stated that our budgets are very high in this category and he hoped that funding would continue. Mayor Love stated that he was unaware to the tuition freeze which was pretty cool. Senator Gustafson stated that the freezes were at State colleges and community schools with the caveat of the U of M which is nice. Council Member Koski thanked Senator Gustafson for what she does and Senator Gustafson stated thank you and she also stated that she thanked Council for what they do and also allowing her to come and speak to them. VIII. OLD BUSINESS 1. None IX. NEW BUSINESS 1. Meeting Schedule for November & December Page 5 of 11 City of Centerville City Council Meeting Minutes September 11, 2024 Administrator Statz stated that last year there was some consternation about the number of items that piled up on the last two agendas for the year and some thought of whether or not to have a second meeting in either November or December to lighten the load and not have so many items pile up on an agenda. He stated that staff is fine either way and it has always been the procedure to call a meeting with three days- notice if needed. He did state that having a meeting the evening prior to the Thanksgiving Holiday is always difficult for individuals to make if they were going out of town. He also stated that the December, second meeting of the month falls on the Christmas Holiday. Administrator Statz stated that if Council wanted to schedule a second meeting of either November or December that could be discussed this evening or continuing with the general practice of one meeting per November and December and if the need arose, a second meeting would be called. Administrator Statz added clarification that the two second meetings of the month contain work sessions and if Council desired, to continue to have a work session then that should be contained in the motion. Discussion ensued regarding starting a meeting at 5 p.m. and continuing until 11:00 p.m. is taxing on some, staff discretion, end of year items of necessity, booking one and cancelling if need be. Motion by Council Member Taylor, seconded by Council Member Sweeney to Schedule a Council meeting for December 5, 2024. Administrator Statz requested clarification on whether this was adding a third meeting and whether there was a desire to schedule a work session on the same evening. Council Member Taylor withdrew her motion. Motion by Council Member Taylor to cancel the November 27, 2024 and December 25, 2024 meetings, moving the Work Sessions to the first meetings of the months and add an anticipated meeting/ÐplaceholderÑ for December 5, 2024. Mayor Love stated that currently there were not two meetings in December (December 25, 2024) was not scheduled. Council Member Taylor accepted Mayor Love friendly amendment removing Ðcancel the December 25, 2024, meeting from the motion. Council Member Sweeney seconded the motion. Mayor Love clarified by saying that the motion cancelled the second meeting in November and added a second meeting in December along with added a work session to the second meeting in December as well as adding a work session to the first meeting in November (November 13, 2024). Administrator Statz clarified that there will be no Work Session on December 11, 2024. All in favor. Motion carried. 2. Site Plan Review Î Iron Valley Equipment Administrator Statz stated that this item was unique as sometimes businesses move into buildings where previous businesses operated and the City does not issue licenses to businesses. He stated in this particular situation, a business would like to move into an existing building that housed an auto repair business. He stated that Iron Valley Equipment is a truck-accessory-equipment dealer which sells plows, dump boxes Page 6 of 11 City of Centerville City Council Meeting Minutes September 11, 2024 and items for heavier equipment. He stated that they also install those items and complete minor repairs but not rebuilding engines. He stated that it is a similar business to the mechanic type work that was going on previously, but Iron Valley Equipment also sells and display their equipment. He stated that it is an allowed use in the zoning district. Administrator Statz stated that the item was being brought forward because Iron Valley Equipment desired for additional outside storage. Administrator Statz stated that outside storage was a part of the previous businesses use and the usage has remained continuously for 20+ years. He stated that the outside storage existed prior to the rules for outside storage were enacted so the right for them to continue using that remains. He also stated that staff requested that Iron Valley Equipment submit a site plan showing how they intended on utilizing the property for outside storage. He reported that they have agreed to install some additional plantings/buffering (7 pine trees) and Staff felt that this would be an overall improvement to the existing site. Administrator Statz stated that Iron Valley Equipment has a site in St. Cloud and one in Fargo and are looking to expand into the Twin Cities. He stated that he felt that this could be an incubator space for them, with them then growing and needed additional amenities in the future. Administrator Statz stated that he thought that within 3-5 years they may desire to tear down the existing building, rebuild, pave the parking lot, and improve the site. He reported that the Planning Commission recommended approving the site plan. Administrator Statz stated that the parcel is unique as it houses two buildings on the lot and that the th building does not abut 20 Avenue North. Administrator Statz stated that the outside storage area exceeds the existing code requirements but the buffering is better than code. Discussion ensued regarding existing fencing and additional fencing to be constructed by Iron Valley Equipment on the south side so there were no security issues. He also stated that the would be fencing the front portion as per the site plan. Council Member Koski who also serves as Liaison to the Planning & Zoning Commission stated that the owner was at the meeting who seemed to be respectable and who stated he had met with some of the abutting property owners who had previous issues with lighting on the site from an abutting business. Council Member Koski stated that the owner was interested in the business for its storage as it is difficult to come by. Council Member Koski stated that the owner stated that they have completed work for the City of Centerville in the past. He stated that he was appreciative to the business for being proactive in speaking with the neighbors. Motion by Council Member Koski, seconded by Council Member Taylor to Approve the Site Plan th for Iron Valley Equipment (7137 Î 20 Avenue North) as Submitted. All in favor. Motion carried. 3. Playground Equipment Replacement Plan (Revised) & Purchase of Adaptive Play Equipment City Administrator Statz stated that he was very excited to bring this amended plan back to Council, believes it has more synergy with other items that the Committee wants to do. They have been speaking for numerous years about adding some adaptive play equipment. He stated that the Committee has selected equipment totaling $127,000, they would like to place all of that equipment at Laurie LaMotte Memorial Park which spurred the thought of aligning the installation with the replacement equipment. He stated that the plan was to replace the equipment in Laurie LaMotte Memorial Park in 2030 and a plan to purchase adaptive equipment in 2025 for the same park. He stated that it does not make sense to place the adaptive equipment along side the existing equipment and then remove the existing equipment in 5 years. He stated that it would look like it was pieced together rather than something that feels integrated. He stated that he felt that there would be an advantage to receiving bids on all of the equipment at once. He reported that the draw back to this would be that Royal Meadows Park would be put off by 5 years. Page 7 of 11 City of Centerville City Council Meeting Minutes September 11, 2024 He stated that staff inspected the park, determined that somethings could be completed to make it better in the mean time without feeling bad about replacing the equipment in 5 years. He stated that Council will be addressed regarding minor expenditures for repairs and making experiences better to Royal Meadows in the meantime. He stated that it would be less than $5,000 for the accommodations. Administrator Statz stated that funding would come from the Capital Equipment Replacement Fund ($300,000) which you would add $100,000 at this meeting as you intended from the previous meeting and Park Dedication Fee ($127,000) and totaled $427,000. He also stated that the Park Dedication Fund contains approximately $400,000 and has a debt of $850,000 and whether or not is it good to keep the debt on the records. Discussion ensued regarding whether or not to forgive that loan, putting adaptive equipment in Royal Meadows using Park Dedication Fees, wish list items or Capital Improvement Plan which is dependent on future development, can we complete Royal Meadows prior to the 5 year plan, the committee wants to see equipment fixed, uses by everyone, LaMotte Park was the premium park and others from outside of the community use the park, where to place the equipment, going out for bids, adaptive equipment being integrated for all to use, if equipment is usage that was removed from LaMotte it may be placed in another park, things that people will see their tax dollars being used for. Administrator Statz stated that forgiving the loan would not speed up the replacement process. He explained that Park Dedication Fees can only involve placement of new equipment not replacement of existing equipment. Administrator Statz stated that it would be best to use Capital Replacement Funds to replace existing equipment and then utilize Park Dedication Fees that would be above and beyond just replacing existing equipment. Administrator Statz felt that maybe a better time to have a discussion of forgiving the loan, it should be at a later time. Administrator Statz showed a photo of the stair/platform that needed to be replaced at Royal Meadows and stated that he anticipated it to cost under $1,500, Council Member Sweeney asked if alternates to the bid for the equipment for LaMotte which would contain repairs to other parks. Administrator Statz stated that he felt that the $427,000 + $45,000 in repairs to Acorn Creek Park it was a very lucrative bidding opportunity for vendors. Administrator Statz stated that he would be showing each vendor the Capital Equipment Replacement Plan which will also entice a vendor in becoming the vendor of choice for the City. Council Member Koski asked for the advantages of holding on to the debt and Administrator Statz explained that Park Dedication Fees are paid by developers per lot or unit for apartment buildings, etc. Each new person in town creates a new need for park equipment to be available. He stated that State legislature had allowed a fee to be charged to developers but it must be based on something. He stated that you have to show what you are going to build, have a total and by total buildout how many new homes or units would there be and divide them and come up with a per unit cost. He explained that the CityÓs current fee is $3,000, that it is competitive with neighboring communities and ensuring that the fee being charged is defensible if a developer were to challenge that. He stated that having the debt is an item on the list as the funding was pre-spent and owing. He explained that the listing for park amenities that are desired may stand on its own to justify the $3,000 fee as it has been some time since the items have been looked and bids received. He also stated that neighboring communities have also not increased their fees as they want to vie for construction and be developer friendly. Discussion ensued regarding leaving the debt, with the addition of homes it would provide an opportunity to increase the tax levy, placing additional funding in the Capital Equipment Replacement Fund and having additional ways of paying down the debt. Mayor Love explained that the debt was from the installation of the trail system. Page 8 of 11 City of Centerville City Council Meeting Minutes September 11, 2024 Motion by Council Member Taylor, seconded by Council Member Koski to Authorize Staff to Obtain Proposals for the Purchas and Installation of Playground Equipment with a Cost of $427,000 at Lauri LaMotte Memorial Park Offering a Full-Range of Experiences for All and to Amend the Park Equipment Capital Replacement Plan by Moving LaMotte Park to 2025 and moving Royal Meadows to 2030. All in favor. Motion carried. 4. Placemaking Feature - Cornerstone Park Administrator Statz stated that Placemaking is on the EDA Strategic Plan and Councils Strategic Plan and the Parks Committee had heard all of this and thought what they could do to move this along. Administrator Statz stated that Cornerstone Park has been on the list for placemaking. He went on to say that Cornerstone Park and Hidden Spring Park where built with the funds provided by the Sanitary Sewer Fund loan. He also stated that Cornerstone Park was proposed to have a fountain and trellis area with both being removed from the plan due to funding. Administrator Statz stated that something was to go into the center of the ring and it has been about 15 years or so. He stated that there were some nice flowers current in the center, but something larger scale/more impressive would be very nice. He explained that the Parks Committee had came up with placing a Fiore Tree in that location. He explained that it was a metal structure that look similar to a tree but was a planter that would hold hanging flower pots. He explained that this would be a new feature so Park Dedication Fees could be utilized for the purchase. Administrator Statz stated that there was a robust discussion at the Committee meeting regarding other features that could be added to the park. He stated that the Committee has completed several events asking residents for their recommendation for priorities and of them, history, first responders, veterans memorial, and a broader vision for something larger. He stated that it was felt that a sub-committee should be formed for meeting, accepting public input, grass-root ideas, etc. for more. Motion by Council Member Taylor, seconded by Council Member Sweeney to Approve the Purchase and Installation of a Fiore Tree (7-Pot Grande) at Cornerstone Park and to Support the Organization of a Sub-Committee to Make Recommendation for a Memorial Wall, art piece, historical monument, etc. at the Same Park in the Near Future. Discussion was had regarding feeling rushed into making a decision, the Parks & Recreation Committee discussing the tree for months, blue tooth options, led lighting options for the tree, etc. Administrator Statz showed an aerial photo of the park, a rending being provide and the Council will have an opportunity to weigh in on options, the placement of the port-a-pot, concerns over the cost of the hanging plants, maintenance, the tree being custom built, placemaking is something that you cannot miss Î Ðhere I amÑ, entice, engage, set apart a boundary that may or may not have been aware of, an item making a pause and standing out, artistic beauty, apolitical, super engaging, and giving the Committee the freedom to be creative. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1.Administrator/Engineer Report Î Administrator Statz review the report that was contained in the packet. Page 9 of 11 City of Centerville City Council Meeting Minutes September 11, 2024 Assistant City Administrator Lewis reviewed the Centerville Cares section and the rescheduling of the EDA meeting has been moved. Junior Council Member Sauber stated that most sports were now up and running. She stated that homecoming was the following week with all celebrations commencing today. 2.Council Reports a.Taylor Î Council Member Taylor gave no report. (i) Economic Development Authority - Council Member Taylor gave no report. b. Koski Î (i) Planning & Zoning Commission Î Council Member Koski reported earlier in the meeting. (ii) Fire Steering Committee Î Council Member Koski wanted to thank the fire fighters for being on the bridge over 35W & Main Street in honor of 9/11. c. Sweeney Î (i) Fire Steering Committee Î Council Member Sweeney gave no report. (ii) Parks & Recreation Committee Î Council Member Sweeney he stated that the committee appoint a new Vice Chair, Katya Port, scheduled Volunteer Appreciation Day for October 22, 2024 at 6 p.m., Main Street Market was very successful, Trunk or Treat and Skate/Sled Nights for January 10 and February 15, 2025. (iii) Fire Protection Council Î Council Member Sweeney gave no report. d. Mosher Î Council Member Mosher stated that he attended a Hugo Business meeting for breakfast where there were presentation from Public Safety Departments. (i) Economic Development Authority Î Council Member Mosher gave no report. (ii) Police Governing Board Î Council Member Mosher gave no report. e. Love Î Mayor Love thanked EDA Members Mosher, Swenson and Assistant City Administrator Lewis for attending the Hugo Business meeting. Mayor Love stated that the League of MN Cities Board of Directors, and Intergovernmental Relations Staff thanked Ms. Lewis for her time and facilitating the meetings for the Improving General Service Delivery Committee. The Mayor thanked her for her time also. Mayor Love also stated that the Centennial Fire District would be organizing a Meal Packing Event for Saturday, October 26, 2024 between 8:30-9:30 and 10-11 a.m and if any one was interested they should sign up. Mayor Love also recognized the service of the Centennial Fire District for the 9/11 Ceremony on the bridge. (i) North Metro Telecommunications Commission Î Mayor Love gave no report. (ii) Police Governing Board Î Mayor Love gave no report. (iii) Other Mayoral Reports Î Mayor Love gave no report. XI. ADJOURNMENT Motion by Council Member Taylor, seconded by Council Member Sweeney to Adjourn the Council Meeting of September 11, 2024, at 9:22 p.m. Page 10 of 11 City of Centerville City Council Meeting Minutes September 11, 2024 Respectfully submitted by City Clerk, Teresa Bender. Page 11 of 11 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: , 2024 Finance VII.1 TITLE OF ISSUE: City of Centerville Claims BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached claims list. COST AND SOURCE(S) OF FUNDING: REQUESTED COUNCIL ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Claims list Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 10/03/24 11:03 AM CITY OF CENTERVILLE Page 1 *Check Detail Register© Batch: 10-09-24pay,093024paypnspayroll Check #Check DateVendor NameAmountInvoiceComment 10100 MIDWESTONE BANK 09/30/24 2300 ePSN E 601-49400-428ACH File Charge300075$231.01UTILITIES - ACH CHARGES - SERV THRU 8-31- 24 ACH File Charge$231.01300075UTILITIES - ACH CHARGES - SERV THRU 8-31- E 602-43200-428 24 E 101-41400-428ACH File Charge$189.87300076PERMITS & FEES - ACH CHARGES - SERV THRU 8-31-24 E 101-41400-428ACH File Charge300077$2.85MISC. - ACH CHARGES -SERV THRU 8-31-24 Total $654.74 09/30/24 2301 e MINNESOTA DEPT OF REVENUE State Sales & Use Tax$1,797.00SOLID WASTE TAX - GARBAGE - AUG. 2024 G 604-20800 G 601-20800State Sales & Use Tax$238.00COMM. WATER SALES TAX - AUG. 2024 Total $2,035.00 09/30/24 2302 eMINNESOTA DEPT OF REVENUE G 101-21702State Withholding$1,422.65STATE W/H - PAY PERIOD 20 Total $1,422.65 09/30/24 2303 eOPTUM BANK - H.S.A. G 101-21714HSA Payable$1,770.77H.S.A. W/H - PAY PERIOD 20 Total $1,770.77 09/30/24 2304 eIRS/EFTPS G 101-21701Federal Withholding$3,238.73FED. W/H - PAY PERIOD 20 G 101-21703FICA Tax Withholding$5,200.08FICA/MED W/H - PAY PERIOD 20 Total $8,438.81 09/30/24 2305 ePUBLIC EMPLOYEES RETIREMENT G 101-21704PERA$4,742.38PERA W/H - PAY PERIOD 20 Total $4,742.38 09/30/24 2306 e TASC G 101-21711FSA Payable$18.00TO RECORD F.S.A W/H - PAY PERIOD 19 Total $18.00 09/30/24 2307 eTASC G 101-21711FSA Payable$18.00TO RECORD F.S.A W/H - PAY PERIOD 20 Total $18.00 10/04/24 2308 eMINNESOTA DEPT OF REVENUE G 601-20800State Sales & Use Tax$267.00COMM WATER SALES TAX - SEPTEMBER 2024 G 604-20800State Sales & Use Tax$2,492.00SOLID WASTE TAX GARBAGE - SEPTEMBER 2024 Total $2,759.00 10/09/24 37071 ACCENT HOMES G 401-24505Sod Escrow$5,000.0020-076 - 7198 LAVALLE DR ESCROW RELEASE Total $5,000.00 10/09/24 37072ANOKA COUNTY TREASURY E 602-43200-433Dues and SubscriptionsB240917E$37.50BROADBAND - SEPT. 2024 E 601-49400-433Dues and SubscriptionsB240917E$37.50BROADBAND - SEPT. 2024 E 101-41400-433Dues and SubscriptionsB240917E$37.50BROADBAND - SEPT. 2024 Total $112.50 10/09/24 37073BARMETTLER, ALEX 10/03/24 11:03 AM CITY OF CENTERVILLE Page 2 *Check Detail Register© Batch: 10-09-24pay,093024paypnspayroll Check #Check DateVendor NameAmountInvoiceComment E 101-43000-439Clothing Allowance$220.00REIMBURSE FOR SAFTEY BOOTS PER UNION CONTRACT Total $220.00 10/09/24 37074 CENTENNIAL FIRE DISTRICT Professional Srvs$80,991.002024 FIRE SERVICES THRU 12-31-24 E 101-42285-300 Total $80,991.00 10/09/24 37075CENTENNIAL LAKES POLICE DEPT E 101-42110-300Professional Srvs$90,795.25POLICE SERVICES THRU OCT. 2024 Total $90,795.25 10/09/24 37076CONNEXUS ENERGY E 101-43000-380Utilities$392.812085 W CEDAR ST - SERV THRU 9-24-24 Total $392.81 10/09/24 37077CORE & MAIN E 601-49400-210Operating SuppliesV650962$2,466.685 STAR 15' HOSE ASSEMBLY Total $2,466.68 10/09/24 37078 GOPHER STATE ONE CALL INC E 601-49400-300Professional Srvs4090280$23.62SEPTEMBER 2024 SERVICES E 602-43200-300Professional Srvs4090280$23.63SEPTEMBER 2024 SERVICES Total $47.25 10/09/24 37079 GUIDANCE HOMES INC. Sod Escrow$5,000.0023-043 - 1333 MOUND TRAIL - ESCROW G 401-24505 RELEASE Total $5,000.00 10/09/24 37080HAWKINS, INC. E 601-49400-216Chemicals and Chem Pro6871032$1,533.17CHEMICALS Total $1,533.17 10/09/24 37081 INDIGO SIGNS E 101-45201-430Miscellaneous3234$156.43NAME PLATES - 2 PARK & REC E 101-41910-430Miscellaneous3234$78.21NAME PLATES - 1 P & Z Total $234.64 10/09/24 37082INNOVATIVE OFFICE SOLUTIONS LL E 101-41400-200Office Supplies (GENERAIN4651903$150.18OFFICE SUPPLIES Park Programs/Skate Nigh$104.88IN4651903VARITY CHIPS - TRUNK OR TREAT E 101-45201-370 Total $255.06 10/09/24 37083KODIAK TECH SOLUTIONS LLC E 101-43000-300Professional Srvs2565$178.20P.W. MONTHLY SERVICE - ALARM SYSTEM Total $178.20 10/09/24 37084LEAGUE OF MN CITIE E 101-41400-441Conf. & Schooling412208$30.00B.DEJONG 2024 FALL FORUMSK. E 101-41400-441Conf. & Schooling$30.00412214SWEENEY 2024 FALL FORUMS Total $60.00 10/09/24 37085LRS PORTABLES OF MINNESOTA E 101-45202-410Rentals (GENERAL)MP260082$982.00PORTABLE RESTROOMS - SERV THRU 10-17-24 Total $982.00 10/09/24 37086 MEALS FROM THE HEART 10/03/24 11:03 AM CITY OF CENTERVILLE Page 3 *Check Detail Register© Batch: 10-09-24pay,093024paypnspayroll Check #Check DateVendor NameAmountCommentInvoice E 101-42800-300Professional Srvs$1,850.00FOOD SHELF DONATION FOR CENTENNIAL FIRE EVENT Total $1,850.00 10/09/24 37087 MET LIFE INSURANCE CO. Dental Insurance$307.17NOV. DENTAL INS G 101-21716 Total $307.17 10/09/24 37088MET. COUNCIL ENV. SERV. (SDS) E 602-43200-440MWCC Charges0001178040$24,393.96NOVEMBER 2024 WASTE WATER SERVICE Total $24,393.96 10/09/24 37089MIDC ENTERPRISES E 101-45202-220Repair/Maint SupplyI0051942$695.69NELSON FILTER ASSY. INTERNAL VALVE - IRRIGATION SYSTEM AT THE PARK Total $695.69 10/09/24 37090NYKANEN INSPECTIONS LLC E 101-42403-300Professional Srvs$200.00ELECTRICAL INSPECTIONS THRU 9-30-24 Total $200.00 10/09/24 37091PETERSON, BRIAN E 601-49400-460MCES GRANT EXP$150.00SMART IRRIGATION CONTROLLER (GRANT) Total $150.00 10/09/24 37092PRESS PUBLICATIONS E 101-41400-350Ord., Pub. Hearings, etc.816200$71.04ORD. 137 E 101-41910-350Ord., Pub. Hearings, etc.816201$159.84VARIANCE/MAP E 101-41910-350Ord., Pub. Hearings, etc.816202$47.36PUBILC HEARING - M1 & M2 Total $278.24 10/09/24 37093PROPEL INVESTMENTS, LLC G 401-24510Other Escrow$1,000.00ESCROW RELEASE - INTERIUM USE PERMIT APPL OPERATION OF HAIR SALON - 7087 CENTERVILLE RD Total $1,000.00 10/09/24 37094RACHEL DEVELOPMENT INC, G 401-24510Other Escrow$2,030.62REFUND REMAINING ESCROW FOR CUP/REZONE/DEPOSIT Total $2,030.62 10/09/24 37095REPUBLIC SERVICES, INC. E 604-43230-300Professional Srvs0899-004561$21,429.84SEPT. 2024 GARBAGE SERVICES E 605-45350-300Professional Srvs0899-004561$3,434.92SEPT. 2024 REYCLING SERVCES (INCLUDES CREDIT) Total $24,864.76 10/09/24 37096 RP MANAGEMENT INC. E 101-41400-810Refunds & Reimb.$55.00PRO-RATED REFUND - RENTAL APPL Total $55.00 10/09/24 37097SAFEGUARD SECURITY E 101-41400-300Professional Srvs66991$59.95MONTHLY ALARM MONITORING W/SERVICE PLAN Total $59.95 10/09/24 37098 TASC E 101-41400-300Professional SrvsIN3220368$28.30ADMINISTRATIVE FEE - COBRA 10/03/24 11:03 AM CITY OF CENTERVILLE Page 4 *Check Detail Register© Batch: 10-09-24pay,093024paypnspayroll Check #Check DateVendor NameAmountCommentInvoice Total $28.30 10/09/24 37099TRI-STATE BOBCAT, INC. E 101-43000-404Repairs/Maint Machinery/V06769$1,154.09REPAIRS - SECOND STAGE DRIVE MOTOR LEAKING - SNOW BLOWER Repairs/Maint Machinery/V06770$1,188.93REPAIRS - SECOND STAGE DRIVE MOTOR E 101-43000-404 LEAKING HYDRAULIC OIL E 101-43000-404Repairs/Maint Machinery/V06900$584.32OIL CHANGE & FILETER/OUTER & INNER AIR/ ANTIFREEZE Total $2,927.34 10/09/24 37100 USA BLUE BOOK Operating SuppliesINV00481397$280.51CUSTOM MARKING FLAGS E 601-49400-210 Operating SuppliesINV00481397$280.51CUSTOM MARKING FLAGS E 602-43200-210 Total $561.02 10/09/24 37101ZEIGLER INC. E 101-43000-404Repairs/Maint Machinery/IN001623216$11.83GASKETS (PLOW TRUCK) E 101-43000-404Repairs/Maint Machinery/IN001623703$2,255.21TURBO GP-BAS Total $2,267.04 $271,797.00 10100 Fund Summary 10100 MIDWESTONE BANK 101 General Fund$199,418.52 401 Escrow/Legal/Engineering$13,030.62 601 Water Fund$5,227.49 602 Sewer Fund$24,966.61 604 GARBAGE$25,718.84 605 RECYCLE SERVICE$3,434.92 $271,797.00 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: , 2024 Finance VII.2 TITLE OF ISSUE: Centennial Lakes Police Department Claims BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached claims list. COST AND SOURCE(S) OF FUNDING: Claims paid by the CLPD. REQUESTED COUNCIL ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 9/20/2024 - 10/3/2024Oct 03, 2024 09:42AM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1541310/03/2024ANOKA CO TREASURY OFFICE75.00 1541410/03/2024ASPEN MILLS, INC69.99 1541510/03/2024AXON ENTERPRISE, INC313.00 1541610/03/2024COVERALL NORTH AMERICA, INC820.00 1541710/03/2024Faul Psychological PLLC665.00 1541810/03/2024GEORGE'S INC201.00 1541910/03/2024HD Supply810.32 1542010/03/2024IMAGE PRINTING & GRAPHICS, INC185.83 1542110/03/2024LEXIPOL LLC10,096.19 1542210/03/2024Metro Sales, Inc.45.48 1542310/03/2024OCCUPATIONAL HEALTH CENTERS351.00 1542410/03/2024Shred-N-Go, Inc103.93 1542510/03/2024TRANSUNION RISK & ALTERNATIVE75.00 202407610/03/2024DEARBORN NATIONAL1,690.36 202407710/03/2024DELTA DENTAL1,266.61 202407810/03/2024OPTUM FINANCIAL, INC.2,644.94 202407910/03/2024US Bank Credit Card410.43 Grand Totals: 19,824.08 Qbzspmm!Difdl!$26521.26523 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPTPolice Disbursements ReportPage: 1 Input Dates: 9/20/2024 - 10/3/2024Oct 03, 2024 09:30AM NameInvoiceDescriptionInvoice DateTotal Cost ANOKA CO TREASURY OFFICE (116) ANOKA CO TREASB240917DSept Broadband (CAC Fiber)09/26/202475.00 Total ANOKA CO TREASURY OFFICE (116):75.00 ASPEN MILLS, INC (124) ASPEN MILLS, INC339970Tactical pants - PA09/26/202469.99 Total ASPEN MILLS, INC (124):69.99 AXON ENTERPRISE, INC (129) AXON ENTERPRISINUS282648Body Mount Molle High Torque Single Rapidlock09/21/2024313.00 Total AXON ENTERPRISE, INC (129):313.00 COVERALL NORTH AMERICA, INC (172) COVERALL NORTH 1590039545Oct Cleaning Service10/03/2024820.00 Total COVERALL NORTH AMERICA, INC (172):820.00 DEARBORN NATIONAL (177) DEARBORN NATIO10 03 24Oct Life/Disability Premiums10/03/20241,386.86 DEARBORN NATIO10 03 24Oct Volunteer Life Prem10/03/2024303.50 Total DEARBORN NATIONAL (177):1,690.36 DELTA DENTAL (180) DELTA DENTALCNS0001660Oct Dental Insurance Premiums10/03/20241,266.61 Total DELTA DENTAL (180):1,266.61 Faul Psychological PLLC (403) Faul Psychological 2122Medical Testing - LV09/25/2024665.00 Total Faul Psychological PLLC (403):665.00 GEORGE'S INC (210) GEORGE'S INC3115'22 Explorer Diagnosis of bad engine09/16/202475.00 GEORGE'S INC3119'23 Charger#123 Mount and balance and disposal of 1 left re09/17/202446.00 GEORGE'S INC3121'22 Explorer #222 Oil Change and Filter09/18/202440.00 GEORGE'S INC3126'18 Explorer Oil and filter change09/20/202440.00 Total GEORGE'S INC (210):201.00 HD Supply (374) HD Supply825732993Multifold paper towels, Bathroom tissue, White Roll Towels, S09/16/2024810.32 Total HD Supply (374):810.32 IMAGE PRINTING & GRAPHICS, INC (229) IMAGE PRINTING 168302Yard signs - Construction Zone and Lobby Closed09/27/2024128.08 IMAGE PRINTING 168308Business Cards (500) - LV10/01/202457.75 CENTENNIAL LAKES POLICE DEPTPolice Disbursements ReportPage: 2 Input Dates: 9/20/2024 - 10/3/2024Oct 03, 2024 09:30AM NameInvoiceDescriptionInvoice DateTotal Cost Total IMAGE PRINTING & GRAPHICS, INC (229):185.83 LEXIPOL LLC (265) LEXIPOL LLCINVLEX11242025 Annual Law Enforcement Policy Manuals and Daily Trai10/01/202410,096.19 Total LEXIPOL LLC (265):10,096.19 Metro Sales, Inc. (280) Metro Sales, Inc.INV2616192Sept Copier Contract10/03/202445.48 Total Metro Sales, Inc. (280):45.48 OCCUPATIONAL HEALTH CENTERS (308) OCCUPATIONAL H104054543PRE EMP EXAM - LV09/13/2024351.00 Total OCCUPATIONAL HEALTH CENTERS (308):351.00 OPTUM FINANCIAL, INC. (313) OPTUM FINANCIAL100224Oct-Nov 24 HSA Employee/Employer Contributions10/02/20242,622.44 OPTUM FINANCIAL1643595Aug Service Fee10/03/202422.50 Total OPTUM FINANCIAL, INC. (313):2,644.94 Shred-N-Go, Inc (348) Shred-N-Go, Inc172835Sept Shredding Service10/03/2024103.93 Total Shred-N-Go, Inc (348):103.93 TRANSUNION RISK & ALTERNATIVE (380) TRANSUNION RIS202409Sept Investigative Expenses10/03/202475.00 Total TRANSUNION RISK & ALTERNATIVE (380):75.00 US Bank Credit Card (386) US Bank Credit Car100324Works wash-Aug 2409/25/2024137.50 US Bank Credit Car100324Notary Stamp - KH09/25/202449.28 US Bank Credit Car100324Floor Jack09/25/202448.65 US Bank Credit Car100324Critical Issues Training Series - PA09/25/2024175.00 Total US Bank Credit Card (386):410.43 Grand Totals: 19,824.08 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: Administration VII.3 BACKGROUND AND SUPPLEMENTAL INFORMATION: The packet contains Check Register and Detail which includes the following disbursements. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve Along with the Consent Agenda. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Supporting Documents Contained in Packet. Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Payroll Check #9775 & 9776. CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: October 9, 2024 Administration/City Clerk XII.4 TITLE OF ISSUE: 2 AM Liquor Licenses (JV Summit Corp. & S & B Corp.) BACKGROUND AND SUPPLEMENTAL INFORMATION: This is an annual renewal for both entities. I believe that neither are open until 2, but retaining the option for future use. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ License Applications Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: October 9, 2024 Administration/City Clerk XII.5 TITLE OF ISSUE: Encroachment Agreement BACKGROUND AND SUPPLEMENTAL INFORMATION: Please find the attached agreement for your review and the P.W. Department has approved. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: October 9, 2024 Administration/City Clerk VII.6 TITLE OF ISSUE: St. Genevieve Church Request for Bingo Permit (Charitable Gambling) BACKGROUND AND SUPPLEMENTAL INFORMATION: The church would like to hold a Bingo evening on November 16, 2024. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the item with the Consent Agenda. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Application Attached Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: October 9, 2024 Planning & Zoning IX.1 TITLE OF ISSUE: Variance Application - 7214 LaValle Drive - 2nd Driveway Access BACKGROUND AND SUPPLEMENTAL INFORMATION: At the Planning and Zoning Commission meeting on October 1, 2024, the Commission recommended approval of a variance for a second driveway connection to the roadway. See the attached staff memo for more information. An excerpt of the draft meeting minutes are also included in the packet. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the variance request with the findings of fact and conditions detailed in the staff memo. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ application, draft minutes, staff memo Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Memorandum Date:September 26, 2024 To:Honorable Chairand Commissioners Centerville Planning and Zoning Commission From:Mark Statz, PE –City Administrator/Engineer Subject:Variance Application –7214 LaValle Drive Background Thecity is in receipt of an application for a variance at 7214 LaValle Drive for the installation of a second driveway access to the street. City Code does not allow a second driveway access, except for on a corner lot, and then, only in certain circumstances. Thesecond driveway accesswouldsimply connect to an existing driveway remnant from before the Bayview Villas development was installed, which leads to a tuck-under garage in the rear of the home. Therearrangement of the roadway, with theBayview Villas development orphaned this driveway. Thehomeowner is seeking to make this connection to avoid driving over the grass to accessthe remnant driveway and tuck-under garage. See before and after aerial photos below: State Statute on Variances Minnesota State Statutes require that the “Board of Appeals and Adjustments”(the City’s Planning Commission) examine variance requests based on the three“tests”laid out in statute: Section462.357, Subd. 6.Appeals and adjustments. (2) ….Variances shall only be permitted when they are in harmony with the general purposes and intent of the ordinance and when the variances are consistent with the comprehensive plan. Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. "Practical difficulties," as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; the plight of the landowner is due to circumstances unique to the property not created by the landowner; and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute practical difficulties...The board…may impose conditions in the granting of variances. A condition must be directly related to and must bear a rough proportionality to the impact created by the variance. In summary, the applicant must demonstrate that their request: 1.Is reasonable 2.Is uniqueand not causedby their actions 3.Maintains the essential characterof the neighborhood The redlines below depict the proposed extension of the drivewayto access LaValle Drive. Summary The city’s Planning and Zoning Commission acts as the “Board of Appeals and Adjustments”. However, city code also specifies that the commission only recommends approval or denial of the application, with a final decision to be made by the City Council. Therefore, the Planning Commission should examine the application, hold a public hearing and make a recommendation to the City Council for approval or denial. Recommendations Staff’s recommendation is for approval of the application for a variance with the following findings and conditions: Findings of Fact The home originally sat on a larger parcel and had a different driveway configuration, as there was no nearby public street. When the new LaValle Drive was constructed, it created a disconnected portion of the driveway leading to the rear tuck-under garage. The disconnected remnant driveway creates a practical difficulty, which is not a product of the owners’ actions or proposed improvements. It is reasonable for the homeowner to utilize the rear tuck-under garage for the storage of vehicles or other trailered equipment. The home is uniquely positioned on the lot due to the alignment of the new, LaValle Drive. The variance would only result in a small section of pavement and would not alter the essential character of the neighborhood. The variance would allow access to the tuck-under garage without driving on the grass. Conditions The driveway extension shall be no wider than the existing remnant driveway. The driveway extension shall be paved. Prior to installation, a driveway permit shall be obtained. If the home is remodeled in such a way as to eliminate the rear tuck-under garage, the driveway shall be removed, and the variance shall expire. CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission was held in Council Chambers on Tuesday, October 1, 2024, at 6:30 p.m. I. CALL TO ORDER Chair Krueger called the regular meeting to order at 6:31p.m. 1. Roll Call Present: Commissioner Richard Nelson Not Approved Commissioner Dawn Kalina Commissioner Jon Krueger Commissioner Jeannie Seppala Vice-Chair Darrell (DJ) Olson Commissioner Bruce Thompson Commissioner Matthew McCabe Absent: None Staff: City Administrator, Mark Statz Council: Council Member Russ Koski Excerpt from October 1, 2024 P&Z Draft Minutes IV. PUBLIC HEARING (6:30 PM or shortly thereafter) 1. Variance Request 7214 LaValle Drive Second Driveway Access Administrator Statz introduced this item as presented in the packet, reviewing the staff memo, the City Code, and state statue as it pertains to variances. Administrator Statz noted that variance requests require the applicant to demonstrate that their request: 1. Is reasonable 2. Is unique and not caused by their actions 3. Maintains the essential character of the neighborhood Chair Krueger opened the public hearing and asked the applicant to explain his reason(s) for his request. Applicant Mr. Colin Olson addressed the Commission to explain that he was trying to improve the property. The Planning Commission asked a few clarifying questions about the use of the underground storage, curb cuts, materials for the driveway, and comments from neighbors. There were no comments from the public. The public hearing was closed. Motion by Commissioner Thompson seconded by Commissioner Olson to Close the Public Hearing. All in favor. Motion carried. Excerpt from October 1, 2024 P&Z Draft Minutes V. NEW BUSINESS 1. Variance Request 7214 LaValle Drive Second Driveway Access Administrator Statz introduced this item as presented in the packet. The staff recommendation is to approve the variance for a second driveway connection to 7214 LaValle Drive, with the findings of fact and conditions as presented in the staff memo, and detailed below: Findings of Fact The home originally sat on a larger parcel and had a different driveway configuration, as there was no nearby public street. When the new LaValle Drive was constructed, it created a disconnected portion of the driveway leading to the rear tuck-under garage. The disconnected remnant driveway creates a practical difficulty, which is not a product of the It is reasonable for the homeowner to utilize the rear tuck-under garage for the storage of vehicles or other trailered equipment. The home is uniquely positioned on the lot due to the alignment of the new, LaValle Drive. The variance would only result in a small section of pavement and would not alter the essential character of the neighborhood. The variance would allow access to the tuck-under garage without driving on the grass. Conditions The driveway extension shall be no wider than the existing remnant driveway. The driveway extension shall be paved. Prior to installation, a driveway permit shall be obtained. If the home is remodeled in such a way as to eliminate the rear tuck-under garage, the driveway shall be removed, and the variance shall expire. Motion by Commissioner Nelson, seconded by Commissioner Kalina to approve the variance request with the findings of fact and conditions noted in the staff memo. All in favor. Motion carried. Administrator’sReport October 9, 2024 PARKS & RECREATION Trunk or Treat (October 26, 2024) The event will be taking place in the Centerville Elementary School Parking Lot (South End) on October 26, 2024 from 9:30—11:30 a.m. Local businesses will be participating along with (Centennial Fire, Centennial Lakes police, M- Health Fairview, and the City’s Public Works Department) The event follows the 7th Annual Centennial Community Education Halloween Hustle 5K. The 5K is a fun run, costumes are acceptable, well-behaved animals are also allowed and there is a half mile kids turnaround so all ages can join. If you are a business interested in having a vehicle in the Trunk or Treat event, please register at: https://forms.gle/dUdJHP4vAccVdmgZA. Registrations must be received before October 10 for the run. Please visit their web site at: https://isd12.ce.eleyo.com/course/5216/fall- 2024/halloween-hustle-5k. Movie in the Park Garfield was a hit, with around 100 people attending this year’s Movie in the Park. Thanks to all the volunteers and those whocame out. ELECTIONS Early Voting Just a reminder that early voting is now available during regular business hours, at City Hall (M-F; 7:30 AM – 4:00 PM). Our elections staff has already handled around 40 voters. CENTERVILLE CARES As you know, there are several non-profit organizations that arededicated to helping those most vulnerable by providing meals to food pantriesand by promoting hunger awareness. The Centennial Fire District, in partnership with Meals from the Heart, is hosting a meal packing event at Fire District #3 on October 26. Volunteers will be packing 20,000 meals that will be provided to food pantries in the Centennial District area. If you or someone you know is interested in hosting a meal packing event of your ownthen you can learn more at: https://mealsfromtheheart.org/. ECONOMIC DEVELOPMENT Economic Development Authority (EDA) Seeking to Fill Board Vacancy There is currently an opening on the City’s Economic Development Authority (EDA). The EDA meets on the third Wednesday of each month at 5:30 p.m. at city hall. The EDA provides programs that attract and retain businesses, and the Board embraces rich and diverse points of view and values teamwork, working for the benefit of the City. For information about how you can become part of this dynamic team, please contact Athanasia Lewis, the staff liaison to the Board, at: alewis@centervillemn.com. You can also complete an application, which can be found at: Microsoft Word - Application for Appointment Committee-Commission (centervillemn.com). Monthly Small Business Call Every month, the Minnesota Employment and Economic Development Office of Small Business and Innovation hosts a call. Join the conversation on the 2nd Tuesday of the month at 2:00 p.m.These callas provide an excellent opportunity for small business owners to have a conversation with business experts and their peers. Thenext call/Teams meeting, will be on Tuesday, October 8, at 2:00 p.m.,and a representative from MNsure, Minnesota’s official health insurance marketplace, will join the meeting to discuss the aspects of purchasing health care for small businesses.You can learn more about these calls at: https://mn.gov/deed/business/help/sbao/small-business-call/. Recognition Around Town This month, Amazon celebrates theirone-year anniversaryin Centerville. Congratulations, and thank you for Choosing Centerville! EDA Programs for Businesses The Centerville EDA has a few programs that help support local businesses. The Centerstage program assists businesses with marketing. The Blue Sign Program assists eligible businesses advertise on the freeway. The Loan & Grant programs assist businesses with façade enhancements. Grant applications are currently being accepted. For additional information, please contact staff here. Centennial Area Chamber Calendar (formerly Quad Area Chamber) October 10, 2024 – Quad Area Chamber Board Meeting – 12:00pm-1:00pm – Online October 11, 2024 – Pumpkin Bobbing at the Rookery Activity Center – 4:00p.m. – 8:00p.m. October 24, 2024 – Scarecrow Crawl at the Rookery Activity Center – 4:00p.m. Learn more about the event above here. ADMINISTRATION Meeting and City Hall Schedule October 16, 2024, 5:30 p.m. – Economic Development Authority October 23, 2024, City Council Work Session, 5:00 p.m., 6:30 Regular Meeting November 6, 2024, 6:30 p.m. – Parks & RecreationCommittee November 12, 2024, 6:30 p.m. – Planning & Zoning Commission Public Hearing on Zoning Regs for Cannabis Sales ENGINEERING TH 20 Avenue (CSAH 54) Corridor Study Staff recently met with County Engineering staff to discuss the timing, funding and logistics for projects along the corridor. County staff will be sending a draft of the schedule for the various projects along with cost share estimates to the cities in the next month or two. 2025 Thin Overlay Project The City Engineer and Public Works Director have been examining streets and working with the Finance Director to scope a potential overlay project for 2025. The street fund has roughly $1 Million in availablecash to spend. An overlay project was last done in 2022. For the past 10 years or so, the city has been doing bituminous (blacktop) overlays in lieu of seal coating. The overlays aim for a cycle of around 15 to 20 years, where seal coating was on a 5 to 7 year rotation. In the end, the overall cost is roughly the same, but we believe the results are better with the overlays. Homes along the route of the overlay project are generally asked to contribute a small portion of the cost (usually about 20%), through special assessments. The remaining costs come from the street fund which is supported by general levy taxes and franchise fees. PUBLIC WORKS Solar on Public Buildings Grant City staff has been working with the State officials and the contractor to submit a final grant application. The project would place solar panels on city hall and the fire station capable of supplying up to 40 kW of AC power to city hall. Excess power will be pushed to the power grid. The project’s estimated costs are around $120,000 with 60% of the costs covered by the grant, 30% by a federal tax rebate and the remaining 10% from city funds. The city should recover its investment within just a few short years, in a drastically reduced electric bill. CENTENNIAL LAKES POLICE DEPARTMENT Scam Notice Beware of this E-ZPass scam. The MN Department of Transportation will never text you for personal or sensitive information. As a reminder, don't reply, click on any suspicious links or scan a QR code that appears suspicious. See the link below for more information about this scam. https://www.dot.state.mn.us/ezpassmn/news.html#warning CENTENNIAL FIRE DISTRICT We’re Hiring YOUR TIME IS NOW! Apply to become a Firefighter/EMT for the Centennial Fire District. No experience required! Our next physical agility test will be hosted on November 9th! Inquire today at centennialfire.org. Public Input Wanted In cooperation with local public safety officials, Anoka County is updating its HazardMitigation Plan. Comments, concerns, or questions regarding natural disasters and your ideas for mitigation projects should be submitted to Anoka County Emergency Management by phone, email, or by posting a comment via a social media posting of this article. Anoka County Emergency Management contact information is: 763- 324-4740 and RS-EmergencyManagement@anokacountymn.gov. You can also review the current Hazard Mitigation Plan on their website:https://www.anokacountymn.gov/1048/Emergency-Management. COMMUNITY DEVELOPMENT 1687 Westview Street (LaLonde Property) No formal applications have yet been received. However, the school district has completed some initial investigations and due diligence work on the possibility of purchasing the LaLonde property. It is common for the district to examine the merits of acquiring adjacent properties with willing sellers whenever possible. School officials are working with city staff to understand any zoning issues and other requirementsthe city may have for the use of the property. stnd OldMillEstates 1 and 2Additions The development security has been reduced to $20,000, pending receipt of approval from the Rice Creek Watershed District of the final wetland delineation. rd Old Mill Estates 3Addition rd The developer of Old Mill Estates is proposing a 3Addition concept that went before the Planning & th Zoning Commission for a “Concept Review” at their March 4, meeting. This subdivision was always a stnd part of the discussion when Old Mill Estates (1and 2Additions) was platted. However, the developer needed more time to work out wetland and power line easement issues. With some of those issues more in hand, the proposed subdivision would break up Lot 8, Block 2, into 4 lots (3 new lots). Block 7 Property(Downtown) A developer met with city staff on 9/19 to discuss a townhome style developmentwith 20 units. They have completed much of their due diligence and will be finalizing a proposal soon. Staff also has a meeting set with another developer looking for townhome sites. They would like to discuss Block 7 as a potential site although they appear interested in larger sites for around 50 homes. 1737 Main Street (Block 3) No recent activity. Max Storage The final lift of asphalt was laid this week, on Phase I of the development, capping off their improvements there. The developer is awaiting approval from the state on their plumbing permit. Construction of Phase II could begin as early as this fall. 2062 Fairview Street – Design House Greetings Design House Greetings is considering a second building to expand their current operation in Centerville. A concept plan was reviewed at the Planning and Zoning Commission meeting on September 3. A formal Site Plan Review application is anticipated in the coming weeks. KwikTrip The city council approved a reduction in the development’s security, with the final escrow release coming at the end of the 2-year warranty period (Dec. ’24) Bay ViewVillas(WaterworksSite) At the last City Council meeting, final payment of outstanding claims was authorized. A final accounting of the escrow account is being completed and a refund of any remaining funds will be sent in the coming weeks. Development Inquiries • Developer interested in downtown redevelopment. COMMUNITY ENGAGEMENT (September 2024) Website 2.0k users 1.8k new 5.6k page views WebSite (Featured News) Centerville Cares Stay Connected Follow us on social media Volunteers Needed North Metro Election Programming Trunk or Treat Early Voting Smart Irrigation Controller Rebate Public Comment for Met Council Draft Imagine 2050 ReaderBoard (11,000+ cars/day) MeetingSchedules Trunk or Treat EDA Vacancy Centennial Fire Trick or Treat Early Voting SocialMedia (577X; 905FB Followers) (495/1136Total Impressions) City Accounts o 9/6CC Packet (88/269) o 9/11 Workforce DevMonth(55/XXX) o 9/13EDA Packet (63/241) o 9/18 Anoka Co. Hazard Mitigation Plan Comment Period Open (XX/117) o 9/20CC Packet (80/284) o 9/24Centerville Cares (73/115) o 9/27P&R Packet (78/XXX) o 9/30 P&Z Packet (58/110) CommunityEmailList (264email addresses) Upcoming Meeting Agendas, Admin. Report& Newsletter BusinessEmailList (60 email addresses) 10/4/24 – Deed Monthly Small Business Call Google Business Profile 174 profile views Informational Kiosk – Cornerstone Park Trunk or Treat Sign up to Receive Text Messages and/or to be Added to the City’s E-Blast Receive text messages about upcoming events on the city calendar and the parks calendar. From the City’s Website Click on the “Notify Me” icon to receive texts messages with information about upcoming events on the city calendar and the parks calendar. Click here to be taken directly to this page. Sign up to be added to the city’s e-blast list to receive meeting agendas, meeting packets, newsletters, the Administrator’s Report, and other pertinent information via email. Click here to sign up via a Google Doc form. Once your information is submitted, your email will be added to our email distribution list. Click here to be taken to the “Stay Connected” page where you can then create an account and complete the Google Docs form. *We value citizen feedback and welcome suggestions about other ways to keep residents informed. Staff Training City Administrator – Attended webinar on Inflation Reduction Act Low Carbon Materials in Roadway Projects Grant Program All Staff – Cybersecurity Training through Metro Inet. Advocacy Work None Grant Opportunities Investigated USDOT/FHWA – Low Carbon Transportation Materials Grants Program o Eligible costs for projects that use local materials (therefore lowing carbon impacts by reducing material hauling. Staff wondered if a re-use of our millings in a cold-mix overlay project might be eligible. Result – Although this type of improvement would be eligible, only projects using federal funds and programmed through the Statewide Transportation Improvement Plan (STIP) are eligible. Local projects are not eligible. MPCA Grants for replacing inadequate water infrastructure o Eligible applicants must be a city, …having jurisdiction over disposal of sewage, industrial wastes, or other wastes…located in or near an area of concern for environmental justice... Result – city is not in an “Environmental Justice” area – therefore not eligible