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HomeMy WebLinkAbout2024-10-23 CC PacketCITY OF CENTERVILLE CITY COUNCIL MEETING & WORK SESSION AGENDA terviffe Wednesday, October 23, 2024 Esta6Cished 1857 5:00 p.m./6:30 p.m. Meeting Live Streamed at: httys:Hnorthmetrotv.com/centerville-stream/ WORK SESSION (5:00 PM) I. CALL TO ORDER 1. Roll Call II. DISCUSSION ITEMS 1. Community Priorities 2. Fire Station Roof 3. Public Display Policy III. ADJOURNMENT COUNCIL MEETING (6:30 PM) L CALL TO ORDER 1. Roll Call II. PLEDGE OF ALEGIANCE III. APPROVAL OF AGENDA IV. APPOINTMENTS & PRESENTATIONS 1. Cassie Williams, Director of Creative Kids Academy - Safety on 20th Avenue 2. Cara and Grant Johnson — Safety on 20th Ave near Creative Kids V. PUBLIC HEARINGS 1. None VI. APPROVAL OF MINUTES 1. September 25, 2024, Work Session, City Council, Closed Executive Minutes VIL CONSENT AGENDA 1. City of Centerville Claims through October 23, 2024 (Checks #37103-37143, E2309-2315 & Voided Check #36814, 36891, & 37044) 2. Centennial Lakes Police Department Claims through October 17, 2024 (Checks #15429- 15441, E2024080-2024082 & Payroll Check #15426-15428) 3. Centennial Fire District Claims through October 22, 2024 (Checks #9794-9796, E240013 & Payroll Check #9792-9793) 4. Encroachment Agreement, 1811 Laramee Lane - Fence 5. Contract — Embedded Systems — Warning Siren Monitoring VIII. OLD BUSINESS 1. None IX. NEW BUSINESS 1. Personnel Policy Updates 2. Resolution 24-OXX Supporting Grant Application - Empowering Small Minnesota Communities (ESMS) X. STAFF AND COUNCIL REPORTS 1. Administrator's Report 2. Council Reports a) Taylor (i) Economic Development Authority b) Koski (i) Planning and Zoning Commission (ii) Fire Steering Committee c) Sweeney (i) Parks and Recreation Committee (ii) Fire Steering Committee (iii) Anoka County Fire Protection Council d) Mosher (i) Economic Development Authority (ii) Police Governing Board e) Love (i) North Metro Telecommunications Commission (ii) Police Governing Board (iii) Other Mayor Reports XI. RECESS REGULAR MEETING CLOSED EXECUTIVE SESSION This meeting is closed pursuant to MN State Statutes 13D.05, Subdivision 3(a), to evaluate the performance of the City Administrator. 1. Call to Order/Roll Call 2. Agenda Items a) Annual Performance Review — City Administrator 3. Adjournment COUNCIL MEETING (CONT'D) XIL RECONVEINE REGULAR MEETING XIII. NEW BUSINESS (CONT'D) 5. Summary of Conclusions regarding the Evaluation of the City Administrator 6. Contract Amendment — City Administrator XIV. ADJOURNMENT INFORMATIONAL MATERIALS ➢ None MEETING REMINDERS All meetings begin at 6:30 PM in City Council Chambers unless otherwise noted. ➢ 11/5/24 General Election (St. Gene's Community Center) ➢ 11/6/24 P&R Committee ➢ 11/11/24 Veterans Day — City Hall Closed ➢ 11/12/24 P&Z Commission ➢ 11/13/24 City Council ➢ 11/20/24 EDA (5:30 PM) ➢ 11/28&29 Thanksgiving Break — City Hall Closed CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION e teryiCCe Esta6Cished 1857 Agenda Item # Department: Requested Council Meeting Date: WS II.1 Administration October 23, 2024 TITLE OF ISSUE: Community Priorities BACKGROUND AND SUPPLEMENTAL INFORMATION: Over the course of the last 12 months or so, we have taken a number of opportunities to gauge the community's interest in various projects or amenities. A summary of the aggregated results of those inputs is attached for a general discussion on how to use this information. Discussion points may include: alignment with our strategic plan, funding sources available, additional research needed and next steps to move an item forward? COST AND SOURCE(S) OF FUNDING: TBD REQUESTED COUNCIL ACTION: Discussion only. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Na 0 Love F--J Koski Taylor Other (specify) _ F--] Sweeney Mosher Administration Department Use: Consent Refer to: Tabled Until: Regular L-1 Other: Community Priorities Combined Point Total 200 160 120 80 40 0 IIIIII��� o��ot Qaa S �oc� �a�a a°�� Q1i� G ��ao a`\°ko 0��5 ��°���� O a5r �G �Q `� oc o40 `5o Q¢O °t� .o yQ O O `� 05 0 Z .�a 5 5��`� �a� GOSH y�Qe �`` G°� °J �'o� `\.`� G�o� �5`a �c �y�a` P� 5`0�� ��°�a Q`�°\ P °� c � Joy Methodology: There were four different events where participants could rank their top five priorities — March 25 Community Open House July 16 Music in the Park July 18 Main Street Market July 20 Fete des Lacs We gave five dots to each voter and they placed them on each priority or write-in vote. We allocated 5 points to the top priority down to one point for the 5t" priority. We don't believe everyone used all five of their votes in every instance, so totals may be slightly skewed. CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION e teryiCCe Esta6Cished 1857 Agenda Item # Department: Requested Council Meeting Date: WS II.2 Public Works October 23, 2024 TITLE OF ISSUE: Fire Station Roof BACKGROUND AND SUPPLEMENTAL INFORMATION: We expect to hear whether or not our grant application was successful for placing solar panels on City Hall and the Fire Station roofs, on Monday, October 21. If we are awarded a grant, we will need to decide whether or not to replace the roofs, respectively, before the installation of the solar panels. Although the vendor we are working with is not proposing any roof penetrations, there is a significant cost to "pick up" the solar panels and reinstall them if we were to have to re -roof one of the buildings. An estimate from the vendor put that cost at between $7k and $10k. City Hall's roof was replaced after the recent hail storm. The fire station's roof (a flat roof) is original to the building (circa 1991). A rough estimate to re -roof the fire station is around $40k to $50k. The existing roof does not have any notable issues other than its age. The city's capital equipment replacement fund plan has $35,000 programmed for 2028 to replace the fire station roof. all COST AND SOURCE(S) OF FUNDING: $40,000 - $50,000 (initial estimates); Capital Equipment Replacement Fund REQUESTED COUNCIL ACTION: Discuss whether to replace the fire station roof prior to placement of solar panels. No formal action is required at this time. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Na 0 Love F--j Koski Taylor other (specify) Informal report from Public Works Director _ F--] Sweeney Mosher Administration Department Use: Consent Refer to: Regular I IL Tabled Until: 1= Other: From: Paul Palzer To: Mark Statz Subject: FW: Gas lines & stub for future RTU 2 & roof inspection Date: Tuesday, October 8, 2024 2:46:48 PM Attachments: IMG 8290.PNG IMG 8291.PNG IMG 8292.PNG IMG 8294.PNG IMG 8295.PNG IMG 8296.PNG IMG 8297.PNG IMG 8298.PNG Roof.msa Hello Mark - I inspected the 34 year old fire hall roof and found the roof system to be intact and in good shape. Only one wrinkle in the flashing near the south scupper was observed. The gravel protection layer is thick and protected the roof well from the sun. The existing insulation consists of 2 layers of 1.5" polystyrene and one layer of 3/4" perlite board with BUR ( built-up roofing). R value is about 12, new code is 30. In my estimation the roof should last another 5- 10 years with some flashing repairs when needed. When solar panels are added, the city needs to verify loading capacity and also possibly moving the gas lines off the roof or more grouped near the edge to accommodate greater open area for solar panel installation and access. When the new roof is installed, the second RTU heat/AC unit should be installed for the fire hall with new curbing. The existing gas configuration is stubbed for this unit. It may make sense to move the gas meter to the rear of city hall and eliminate 80% of the roof gas lines. One infrared heater stack needs a cap installed and others that are rusted should be replaced. Paul 1*48 M Today r24 Pm Edit Off F.�""'l Z I'j 1'48 .41 'S., Im Today I 24PM Edit 1:48 it , tA 1'48 .11 � ff, Today Et 1:2')P*A d I C) 1:49 .11 s", a; Today 1:210M Edit Cb IT f 149 1:49 .11 V. M 1:49 .1c v Cu Today 1:21 pm Edit < Today 1:22 PM Edit From: Paul Palzer To: Paul Palzer Subject: Roof Date: Tuesday, October 8, 2024 1:52:03 PM pE4, CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION e teryiCCe Esta6Cished 1857 Agenda Item # Department: Requested Council Meeting Date: WS II.3 Administration October 23, 2024 TITLE OF ISSUE: Public Display Policy BACKGROUND AND SUPPLEMENTAL INFORMATION: Please see the attached memo. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Na 0 Love Koski Taylor Other (specify) Staff Memo _ F--] Sweeney Mosher Administration Department Use: Consent Refer to: Tabled Until: Regular L-1 Other: ento ryl.Cle 1880Wain Street, Centemille, JFH9V55038 }sta& sha 4857 651-429-3232 or'F'ax 651-429-8629 Date: October 23, 2024 To: City Council From: Athanasia Lewis, Assistant City Administrator Subject: Public Display Policy Honorable Mayor and Council, Throughout the year, our boards and commissions have enhanced their placemaking initiatives. The Economic Development Authority (EDA) has partnered with staff on the installation of permanent outdoor lighting on city facilities, and adopted a beautification program, placing seasonal planters along Main Street and Centerville Road. These enhancements were added to advance the city's small-town charm. The Parks and Recreation Committee (P&R) is also exploring placemaking efforts with the recent approval to purchase of a Fiore tree (customizable metal tree with hanging potted plants), which will serve as a focal point at Cornerstone Park. Both the city hall lights, and potentially, the Fiore tree have the capability of customizable colors. With the increase emphasis on placemaking throughout the city, staff thinks it is a good idea to have a public display policy in place. Staff has reviewed policies in the following organizations: City of Duluth, City of Rochester, City of Eagan, City of St. Louis Park, Hennepin County, and Minnesota Department of Transportation (MNDOT). As staff reviewed policies in these organizations, a couple of recurring themes were present: 1. When the lights will be displayed (days, events, causes, religious holidays & which ones) 2. Who can request lights be displayed (non-profit organizations, residents, other) 3. Who approves requests for lighting Key features identified in the policies reviewed summarized below: City of Duluth — Enger Tower and Aerial Lift Bridge Lighting Policy • Adopted national holidays and specific days of celebration and awareness (New Year's Day, MLK, Memorial Day, Juneteenth, Independence Day, Labor Day, 9/11 Memorial, Indigenous People's Day, Veteran's Day. *Outside of the days noted above, the Aerial Lift Bridge decorative lighting will only be activated for extraordinary circumstances, such as a global humanitarian crisis. Enger Tower Adopted national holidays and specific days of celebration and awareness (New Year's Day, MLK, Memorial Day, Juneteenth, Independence Day, Labor Day, 9/11 Memorial, Indigenous People's Day, Veteran's Day • Prohibits requests for private events, including but not limited to birthdays or personal anniversaries • Prohibits requests that promote political action, candidate party, lobbying, or similar activity, or for financial gain of an organization or individual • Requests from Duluth residents and organizations • Final approval is given by the City Administrator City of Rochester — City Hall Dome Lig • The dome lights can be changed to create awareness, honor and/or celebrate an event or significant issue/cause • Dome lighting recognizes a day, week, or month; however, the lighting request is for one evening only • Dome lighting requests should have a local or regional interest 0 The mayor reserves the right to select specific local and national holidays and recognitions without a resident request • The mayor reviews lighting requests on a case -by -case basis and reserves the right to decline dome lighting requests. City of Eagan — Sperry Towner Lighting Policy 0 Stated purpose of providing a safe, pleasant public art display through lighting features for enjoyment and benefit of the community • Prioritization given to city of Eagan and the Eagan community • A greater common interest (furthering a sense of place and confirming the tower as a landmark within the Minneapolis -St. Paul metropolitan area. 0 Consideration of related energy consumption and cost (display during certain hours) 0 Guidelines for considering lighting requests: Not overtly religious, political, personal or commercial). • Approval is given by the Public Works Director or his/her designee City of St. Louis Park — The Louisiana Avenue and Highway 7 bridge • Residents affiliated with organizations may request lighting to recognize a specific cause or to commemorate or enhance a community event. • Prohibits requests of a private nature, such as birthdays or personal anniversaries, religious holidays or from out-of-state organizations. 0 Final Approval by the City Manager and all decisions are final. Hennepin County — Lowry Avenue Bridge • Recognizes state and federal holidays and other public events of community significance. The following list is an excerpt of the many days approved for 2024: New Year's Day, MLK Day, President's Day, St. Patrick's Day, Easter, Domestic Violence Awareness, Bullying prevention Awareness, Unity Day, Halloween, COPD awareness, Thanksgiving, Veteran's Day, Christmas Day, Kwanza, Hannukah, Prince's Birthday, etc. • Prohibits requests for birthdays, personal anniversaries and events that are primarily private in nature. 0 Final approval by County Administrator and all decisions are final. Minnesota Department of Transportation MNDOT) - I-35W St. Anthony Falls Bridge 0 Adopted days are: New Year's Day, Valentine's Day, Presidents Day, St. Patrick's Day, Worker's Memorial Day, Mother's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Halloween, 9/11 Memorial, Veteran's Day, Christmas Day, Hanukkah. • Applications that meet MnDOT requirements will be granted depending on the lighting schedule. • Approved requests will be granted for a maximum of one night. The lighting will take place 30 minutes before sunset and end 30 minutes after sunrise. • Final approval will be given by MnDOT` s Metro District Engineer As shown in the policies above, there are a several dates and holidays observed and residents and representatives from organizations can submit lighting requests. What is not consistent is who gives the final approval. From the policies above, we've seen that approval is given by the City Administrator, County Administrator, Public Works Director, Engineer, and Mayor. Staff is concerned with having a single staff or elected official decide on controversial issues, causes and religious observances. Therefore, staff would like to discuss this topic with council prior to formulating a public display policy. Sincerely, Athanasia Lewis, Assistant City Administrator CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION e teryiCCe Esta6Cished 1857 Agenda Item # Department: Requested Council Meeting Date: V.1 Public Works October 23, 2024 TITLE OF ISSUE: Presentation - Cara and Grant Johnson - to address BACKGROUND AND SUPPLEMENTAL INFORMATION: Residents Cara and Grant Johnson will be in attendance to address the council regarding safety on 20th Ave near Creative Kids. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Presentation only. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Na 0 Love F--j Koski Taylor Other (specify) None _ F--] Sweeney Mosher Administration Department Use: Consent Refer to: Tabled Until: Regular L-1 Other: CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION ;-I�eterviffe Estadfished 1857 Agenda Item # Department: Requested Council Meeting Date: VI.2 Administration October 23, 2024 TITLE OF ISSUE: September 25, 2024 City Work Session, Council & Closed Exec. Meeting Minutes BACKGROUND AND SUPPLEMENTAL INFORMATION: The minutes are included in the packet for Council consideration. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the August 14, 2024 meeting minutes as presented or with noted changes. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Na 0 Love Koski Taylor Other (specify) Meeting Minutes _ F--] Sweeney Mosher Administration Department Use: Consent Refer to: Tabled Until: Regular L-1 Other: CITY OF CENTERVILLE WORK SESSION & CITY COUNCIL MEETING SEPTEMBER 25, 2024 Pursuant to due call and notice thereof, the City of Centerville held their Work Session prior to their Regularly Scheduled Council Meeting of September 25, 2024, commencing at 5:00 p.m. The Council held their regularly scheduled City Council Meeting at 6:30 p.m., in Council Chambers. The regularly scheduled meeting (6:30 p.m.) was live streamed by North Metro TV. WORK SESSION (5:00 PM) I. CALL TO ORDER Mayor Love called the meeting to order at 5:00 p.m. 1. Roll Call PRESENT: Mayor D. Love Council Member Russ Koski Not Approved Council Member Darrin Mosher Council Member Terry Sweeney Junior Council Member Avery Sauber (Non -Voting) ABSENT: Council Member Raye Taylor STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis City Attorney, Kurt Glaser Finance Director, Bruce DeJong II. DISCUSSION ITEMS 1. 2025 Budget Discussion Finance Director DeJong reviewed the information that was submitted in the packet with Council. It was stated that the amount of the proposed levy could be lowered if it were Council's desire in the future. 2. LaLonde Property Update Administrator Statz reviewed a memorandum that was contained in the packet with Council. Discussion ensued regarding the use of eminent domain, construction/dual use as a Community Center, shared parking, sparking the growth of the downtown, and the necessity of reviewing plans. 3. Rezone Request — Commercial to Multi -Family Residential — 2011 Avenue S. & Center Street Administrator Statz stated that the City has received a request for rezoning the property from B-1 (Commercial) to a higher density which would allow an apartment (25-50 units). Administrator Statz stated that the property is surrounded by (three sides being zoned Commercial) and (one side being zoned City of Centerville City Council Work Session & Meeting Minutes September 25, 2024 Single -Family), to the west. He stated that the Comprehensive Plan guides nearby property for high - density, but not this parcel. Discussion ensued regarding spot -zoning, receiving public input, and whether the property owner desired to pursue his request, he could go before the Planning & Zoning Commission. 4. Downtown Study Logistics Administrator Statz reviewed the information that was provided in the Council packet. He stated that following a meeting with the City of Centerville's Metropolitan Council representative, the second timeline contained in Council's packet was more accurate, as the issuance of one Request for Proposal would work for the Comprehensive Plan, which would contain an enhanced section for the Downtown (e.g. one plan). III. ADJOURNMENT Mayor Love adjourned the meeting at 6:30 p.m. COUNCIL MEETING L CALL TO ORDER Mayor Love called the meeting to order at 6:30 p.m. 1. Roll Call PRESENT: Mayor D. Love Council Member Russ Koski Not Approved Council Member Darrin Mosher Council Member Terry Sweeney Junior Council Member Avery Sauber (Non -Voting) ABSENT: Council Member Raye Taylor STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis City Attorney, Kurt Glaser Finance Director, Bruce DeJong III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Motion by Council Member Mosher, seconded by Council Member Sweeney to Approve the Agenda as presented. All in favor. Motion carried. Page 2 of 7 City of Centerville City Council Work Session & Meeting Minutes September 25, 2024 IV. APPOINTMENT/PRESENTATION 1. None. IV. PUBLIC HEARING 1. None. VI. APPROVAL OF THE MINUTES 1. None. VIL CONSENT AGENDA 1. City of Centerville Claims through September 19, 2024 (Check #2295E-2298E, 27032-37070 & Voided Check #37050, 37051 & 36965) 2. Centennial Lakes Police Department Claims through September 19, 2024 (Check #15394- 15409, E2024072-E2024075 & Payroll Checks #15391-15393) 3. Centennial Fire District Claims through September 10, 2024 (Check #9769-9774) 4. Accept the Resignation of EDA Member Tony Smith and Declare a Board Vacancy 5. Request for Final Payment — 2022 Thin Overlay 6. Res. #24-OXX — Appointing Election Judges for the General Election Mayor Love provided an opportunity for members to pull items for additional discussion. Motion by Council Member Sweeney seconded by Council Member Mosher to Approve the Consent Agenda as presented. All in favor. Motion carried. VIIL OLD BUSINESS 1. None. IX. NEW BUSINESS 1. Res. #24-OXX — Setting the 2025 Preliminary Budget and General Fund Levy Administrator Statz stated that this evening, Council would be setting the top end of the budget which meant that the budget can not increase, but it could be brought down prior to December 11, 2024, when the final budget is required to be approved. He stated that this action certifies amounts that are given to the County so that they can forward to property owners a notice telling them what their proposed property taxes will be. Finance Director DeJong stated that what has been presented was a responsible budget that meets Council's priorities and remains affordable for residents. He briefly reviewed the information contained Page 3 of 7 City of Centerville City Council Work Session & Meeting Minutes September 25, 2024 in the packet. He stated that the budget, as proposed, leads to a 1.36% increase in property taxes to a median home or $19/year. He stated that in 2029 the city will be debt free and freeing up approximately $200,000 annual revenue that could be dedicated to something else. Discussion ensued regarding the Parks & Recreation Capital Equipment Plan of 15 years. Being fiscally responsible, comparison to other communities being much higher, bonding for purchases and in the past being approximately $600,000 of debt. Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Res. #24-020 — Proposed Budget & Tax Levies for 2025 as presented. All in favor. Motion carried. 2. Audit Engagement Extension with Abdo Finance Director DeJong stated that the city has had a three-year agreement with Abdo which expired following the completion of the 2023 Audit. Staff and Abdo are requesting the agreement be extended for three years with very reasonable rates. Discussion ensued regarding the length of time that Abdo has been contracted with the City, when should the City engage in sending out Requests for Proposals (RFPs), does it pay to complete them, why it was not completed in this case, it being very difficult for firms to propose to complete audits as experienced Certified Public Accountants are very limited in the market currently and with firms not recouping their fees within the first three years, the size of the City and pricing being reasonable, four firms that primarily complete city audits, desire to complete the Request for Proposals following this extension's expiration. Finance Director DeJong stated that the audit is time consuming, new government standard requirements may affect the fees that the firm is charging and that Abdo did not feel additional costs would be involved going forward. The increases seeming to be modest with inflation, etc. Motion by Council Member Sweeney, seconded by Council Member Mosher to Approve the Audit Engagement Extension with Abdo as presented. All in favor. Motion carried. 3. Meal Packing Event Support Administrator Statz introduced Mr. Jacob Pfeffer, Centennial Fire District. Mr. Pfeffer stated that the Department was working on an event to support local food shelves (Hugo & Centennial Food Shelves). He stated that the Department has partnered with Meals from the Heart. Mr. Pfeffer stated that they have been seeking donations and volunteers. He recapped stating that there were two spots available out of 80 for volunteers. He stated that the amount that had been raised was $4,250 to date, out of $7,100, which is needed. The funds coverall the packing of food, logistics, etc. He stated that the Centennial Fire Relief Association had offered to provide $1,000. He stated that they were shy $1,850 and he was awaiting responses from approximately 25 potential donors. He asked if there were any other pools that could be pulled from. City Administrator Statz stated that perhaps Council would want to utilize funding similar to what is utilized for the Alexandra House or the utilization of Charitable Gambling Funds. He also stated that there were plenty of expenditures that would qualify for use of the funds with annual accounting of same. Mr. Pfeffer stated that if the Department were to exceed the $7,100 level, those funds would go to the Beyond the Yellow Ribbon's military Thanksgiving packages and does not go to waste. Mr. Pfeffer stated that their website and social media outlets had links for donations and signing up for packing. Page 4 of 7 City of Centerville City Council Work Session & Meeting Minutes September 25, 2024 Discussion ensued regarding the appreciation for the Centennial Fire District, Council Member Sweeney stated that the Centerville Lions have supported both monetarily and with volunteers for the event. Motion by Council Member Sweeney, seconded by Council Member Koski to Assist the Centennial Fire District with their Event by Donating $1,850 to them. Council Member Koski asked if this event could be included in the Centerville Cares program. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Administrator/Engineer Report — Administrator Statz stated that his report was contained in the packet and that he would be happy to address any questions from the Council. He provided the Council with a brief review. Administrator Statz addressed rumors regarding property owners being unaware that their property was rezoned. He stated that City records indicate that individuals had received notices due to several property files showing that notices were returned to the City and that numerous individuals attended the respective public hearings as the minutes reflect their attendance. He also addressed the rumor that staff has contacted the diocese to discuss tearing the church down which is false. He stated that what staff has completed is attempting to contact the local priest at the local Catholic church to discuss the future of their property. He stated that the church is not being used on a regular basis for Sunday services and staff feels that it is appropriate for us to understand the future thoughts of the church on that property. He stated that the church has been unwilling to meet. Administrator Statz stated that he has never spoken with the priest and only spoken with their business manager, Ms Susie Irlbeck. He stated that he has spoken with some of the trustees of the church to broker a meeting/discussions. Administrator Statz stated that Staff had been contacted regarding Campaigning and stated that the city does not get involved in whether things are being done correctly or incorrectly. City Attorney Glaser stated that candidates needed to seek private legal advice or to reach out to the Secretary of State's office with concerns. City Administrator Statz stated that the city would enforce the ordinance regarding signage in a right-of-way, etc. He stated that the Clerk provided a rather large packet to all candidates upon their filing for office, which contacted Campaign rules and regulations along with other items. Assistant City Administrator Lewis gave a brief overview of the Economic Development section of the Administrator's Report. Jr. Council Member Sauber stated that the previous week was Homecoming week where the Powder Puff team lost right away, the football team won their Homecoming game, and the dance took place on Saturday. She stated that the upcoming week would be full of athletics. 2. Council Reports Taylor — (i) Economic Development Authority — Council Member Taylor was absent. b. Koski — Council Member Koski stated that he neglected to thank Assistant City Administrator Lewis for her time working with the League of Minnesota Cities and felt that it was a very nice letter of recognition that was read at the previous Council meeting regarding her efforts. Page 5 of 7 City of Centerville City Council Work Session & Meeting Minutes September 25, 2024 (i) Planning & Zoning Commission — Council Member Koski gave no report. (ii) Fire Steering Committee — Council Member Koski stated that the meeting would be taking place on October 24, 2024, where discussions would be had regarding extending the contract with Spring Lake Park/Blaine/Mounds View C. Sweeney - (i) Fire Steering Committee — Council Member Sweeney gave no report. (ii) Parks & Recreation Committee — Council Member Sweeney gave no report. (iii) Fire Protection Council — Council Member Sweeney gave no report. ci. Mosher — (i) Economic Development Authority — Council Member Mosher stated that the Committee discussed City Hall lighting, and the tree out front of City Hall. He also stated that they are working with small businesses in the community by getting them involved in the programs that are being offered. (ii) Police Governing Board — Council Member Mosher gave no report. cii. Love — Mayor Love stated that at every Council meeting there were opportunities for individuals to address Council if they complete a form available on the counter or on the city's website prior to the meeting and present it to the Mayor or City Administrator. Mayor Love thanked Mr. Tony Smith for his service on the EDA and stated that there was an opening on the board. (i) North Metro Telecommunications Commission — Mayor Love stated that they covered the 2024 USA Cup Soccer Tournament along with 27 games and earned approximately $17,000 for providing these services. He stated that the sports staff received some much -deserved recognition from NATOA for government programming. They received an award for an honor in the live sports events category and the Pride of the Pines Documentary about the Centennial Cougars. They also won an award of honor and distinction in the editing category. He also reported that long time Public Access producer Rick Larson of Blaine recently reached a remarkable milestone, in July he produced his 1,900m episode of his show Love Power. He stated that Interim Co - Executive Director/Studio Manager, Mr. Eric Houston brought a brand-new class to the Mary Ann Young Center which teaches seniors how to utilize the internet to complete their own online antique research and appraisal. He also stated that producers TJ Tronson and Eric Nelson hit the streets for this year's Night to Unite with focus on Lino Lakes and Blaine this year with rotations for next year. Mayor Love reported that the Local Decision 2024 is officially underway with candidate interviews available on their website. He stated that Comcast has offered the Commission a five-year extension and the board accepted the extension. He reported that on July 29 representatives from the Operations Committee and staff met with the Northwest Suburban Cable Commission regarding merging and discussions continue. (ii) Police Governing Board — Mayor Love gave no report. (iii) Other Mayoral Reports — Mayor Love gave no report. ciii. RECESS REGULAR MEETING Mayor Love read the following prior to recessing the meeting. "The purpose of the closed session is to determine the asking price and to develop or consider offers or counteroffers for the purchase or sale of real or personal property for real property; namely a parcel located at 1687 Westview Street, Centerville. The Closed Session is authorized by Minn. Stat. §13D.05, subd. 3(c)". Page 6 of 7 City of Centerville City Council Work Session & Meeting Minutes September 25, 2024 Mayor Love recessed the regular Council meeting at 7:46 p.m. CLOSED EXECUTIVE SESSION I. CALL TO ORDER The purpose of the closed session is to determine the asking price and to develop or consider offers or counteroffers for the purchase or sale of real or personal property for real property; namely a parcel located at 1687 Westview Street, Centerville. The Closed Session is authorized by Minn. Stat. §13D.05, subd. 3 (c). Mayor Love called the meeting to order at 7:47 p.m. II. ROLL CALL Mayor D. Love, Council Members Koski, Mosher, and Sweeney, City Administrator Statz, Assistant City Administrator Lewis and City Attorney Glaser were present. III. AGENDA ITEMS 1. Consider purchase of property at 1687 Westview Street Discussion was held and no action was taken on this item. IV. ADJOURNMENT Mayor Love adjourned the Closed Executive Session at 8:49 p.m. XIL RECONVENE TO COUNCIL MEETING Mayor Love reconvened the Council meeting at 8:49 p.m. XIIL ADJOURNMENT Mayor Love adjourned the City Council meeting at 8:50 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 7 of 7 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION � e to ryiffe Esta6Cisked 1857 Agenda Item # Department: Requested Council Meeting V11.1 Finance Date: October 23, 2024 TITLE OF ISSUE: City of Centerville Claims BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached claims list. Check #37103-37143, E2309-E2315 & Voided Check 436814, 36891 & 37044. COST AND SOURCE(S) OF FUNDING: $85,514.02 REQUESTED COUNCIL ACTION: Motion to Approve Along with the Consent Agenda. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Na 0 Love Koski Taylor Other (specify) Claims list _ F--] Sweeney Mosher Administration Department Use: Consent Refer to: Tabled Until: Regular L-1 Other: CITY OF CENTERVILLE 10/17/24 10:10 AM Page 1 *Check Detail Register© Batch: 10-23-24 pay Check # Check Date Vendor Name Amount Invoice Comment 10100 MIDWESTONE BANK 2309 a 10/11/24 IRSIEFTPS G 101-21701 Federal Withholding $3,185.70 FED W/H - PAY PERIOD 21 G 101-21703 FICA Tax Withholding $5,615.18 FICA/MED W/H - PAY PERIOD 21 Total $8,800.88 2310 e 10/10/24 MINNESOTA DEPT OF REVENUE G 101-21702 State Withholding $1,416.89 STATE W/H - PAY PERIOD 21 Total $1,416.89 2311 e 10/15/24 NATIONWIDE RETIREMENT SOLUTION G 101-21705 Other Retirement $2,850.00 DEF COMP W/H - PAY PERIOD 21 Total $2,850.00 2312 a 10/15/24 PSN E 101-41400-428 ACH File Charge $5.84 E 601-49400-428 ACH File Charge $441.98 301441 E 602-43200-428 ACH File Charge $441.98 301441 E 101-41400-428 ACH File Charge $123.13 301442 Total $1,012.93 2313 a 10/11/24 PUBLIC EMPLOYEES RETIREMENT G 101-21704 PERA $4,660.42 Total $4,660.42 2314 e 10/15/24 OPTUM BANK - H.S.A. G 101-21714 HSA Payable $1,770.77 Total $1,770.77 2315 a 10/15/24 TASC G 101-21711 FSA Payable Total 37103 10/23/24 AFLAC G 101-21712 AFLAC Insurance Total 37104 10/23/24 AID ELECTRIC CORPORATION E 101-43140-300 Professional Srvs Total $18.00 $18.00 $325.44 699649 $325.44 $566.88 80323 $566.88 PSN ACH CHARGES - MISC. - THRU 9-30-24 PSN ACH CHARGES - UTILITIES - THRU 9-30-24 PSN ACH CHARGES - UTILITIES - THRU 9-30-24 PSN ACH CHARGES - PERMITS & FEES - THRU 9-30-24 PERA W/H - PAY PERIOD 21 H.S.A. W/H - PAY PERIOD 21 F.S.A. W/H - PAY PERIOD 21 AFLAC INS FOR OCTOBER 2024 REPAIR NON WORKING STREET LIGHTS 37105 10/23/24 AMERITAS G 101-21720 Vision Care $12.24 VISION CARE Total $12.24 37106 10/23/24 CANON FINANCIAL SERVICES INC. E 101-43000-400 Computer, Copier Main. C $33.13 35881855 P.W. COPIER CONTRACT - SERV THRU 10-31- 24 Total $33.13 37107 10/23/24 CENTERPOINT ENERGY E 101-45202-380 Utilities $29.26 6970 LAMOTTE DR - SERV THRU 9-27-24 E 101-42280-380 Utilities $94.38 1880 MAIN ST - SERV THRU 9-27-24 E 602-43200-380 Utilities $28.20 1785 PELTIER LAKE DR - SERV THRU 9-27-24 E 101-43000-380 Utilities $82.10 2085 CEDAR ST - SERV THRU 9-27-24 Total $233.94 Check # Check Date Vendor Name 37108 10/23/24 E 101-41400-322 E 101-41400-430 E 101-42400-212 E 101-43000-210 E 101-43000-212 E 101 -43000-220 E 101 -43000-430 E 101-43140-220 E 101-45201-370 E 101-45201-374 E 101-45201-430 E 101 -45202-220 37109 10/23/24 E 101-43140-220 37110 10/23/24 E 601-49400-380 E 602-43200-380 E 601-49400-380 E 602-43200-380 E 101-43140-386 E 101-43140-386 37111 10/23/24 G 401-24505 G 401-24505 G 401-24505 G 401-24505 37112 10/23/24 G 401-24505 37113 10/23/24 E 101 -43000-300 CITY OF CENTERVILLE *Check Detail Register© Batch: 10-23-24 pay Amount Invoice Comment CITY OF CENTERVILLE - MASTERCA Postage $9.95 Miscellaneous $15.99 Motor Fuels $271.22 Operating Supplies $1,084.17 Motor Fuels $781.47 Repair/Maint Supply $492.14 Miscellaneous $709.50 Repair/Maint Supply $109.00 Park Programs/Skate Nigh $149.46 Movie in the Park $186.13 Miscellaneous $329.93 Repair/Maint Supply $125.79 Total $4,264.75 CITY OF ST. PAUL Repair/Maint Supply Total CONNEXUS ENERGY Utilities Utilities Utilities Utilities Other Utilities Other Utilities Total ETERNITY HOMES, LLC Sod Escrow Sod Escrow Sod Escrow Sod Escrow Total FINN, JON & JOAN Sod Escrow Total FIRST ADVANTAGE Professional Srvs Total 10/17/24 10:10 AM Page 2 ENDICIA - ON LINE POSTAGE FEES ZOOM - MONTHLY SUBSCRIPTION FUEL P.W. OPERATING SUPPLIES FUEL MAINT. SUPPLIES HOLIDAY LIGHTS - TO BE REIMBURSED BY EDA SUPPLIES (STREETS) TRUNK OR TREAT SUPPLIES MOVIE IN PARK- GARFIELD/SOUND CLOCKS - OUT GOING COMMITTEE MEMBERS (3) SUPPLIES - HOCKEY RINK $242.39 IN60148 ASPHALT $166.70 7087 20TH AVE S - WATER TOWER - SERV THRU 9-24-24 $83.45 6900 20TH AVE - LIFT STATION - SERV THRU 9- 24-24 $12.46 6800 20TH AE - SCADA RADIO - SERV THRU 9- 24-24 $12.47 6800 20TH AE - SCADA RADIO - SERV THRU 9- 24-24 $80.25 7100 20TH AVE N - TRAFFIC SIGNAL - SERV THRU 9-24-24 $64.11 STREET LIGHTS - 395653-219699 - SERV THRU 9-24-24 $5,000.00 21-009 - 1864 LARAMEE LN - ESCROW RELEASE $5,000.00 23-085 - 1832 OLD MILL CT - ESCROW RELEASE $5,000.00 23-077 - 1825 LARAMEE LN - ESCROW RELEASE $5,000.00 21-078 - 1845 LARAMEE LN - ESCROW RELEASE $20,000.00 $1.740.00 REIMBURSE FOR PLANTS - BAYVIEW $36.71 2503252409 ANNUAL ENROLLMENT 37114 10/23/24 HOTSY MINNESOTA E 101-43000-300 Professional Srvs $285.59 C170725 METRO SERV CHG,FUES, NOZZLE, SHOP SUPPLY & LABOR Total %98r) r)q CITY OF CENTERVILLE *Check Detail Register© Batch: 10-23-24 pay Check # Check Date Vendor Name Amount Invoice Comment 37115 10/23/24 INNOVATIVE OFFICE SOLUTIONS LL E 101-41400-200 Office Supplies (GENERA $13.46 IN4668023 OFFICE SUPPLIES E 101-41410-300 Professional Srvs $241.34 IN4668023 ELECTIONS - LABEL MAKER Total $254.80 37116 10/23/24 INSTRUMENTAL RESEARCH INC E 601-49400-206 TESTING $60.00 5900 SEPT. WATER TESTING Total $60.00 37117 10/23/24 INTERNATIONAL UNION OF OPERATI G 101-21707 Union Dues $140.00 UNION DUES Total $140.00 37118 10/23/24 JV SUMMIT CORPORATION E 101-41400-810 Refunds & Reimb. $100.00 Total $100.00 37119 10/23/24 KEITH JENSEN G 101-11500 Accounts Receivable $138.69 Total $138.69 37120 10/23/24 KNIGHT BARRY TITLE UNITED LLC G 101-11500 Accounts Receivable $86.13 Total $86.13 37121 10/23/24 LEAGUE OF MN CITIE E 101-41400-441 Conf. & Schooling $30.00 412509 Total $30.00 37122 10/23/24 LEGACY TITLE - G 101-11500 Accounts Receivable $66.15 Total $66.15 10/17/24 10:10 AM Page 3 REFUND OVER PYMT ON 2024 LIQUOR LICENSE FEE 1844 HOULE CIR - OVER PD FINAL UT BILL 7037 LAMOTTE DR - OVER PD FINAL UT BILL 2024 FALL FORUMS - M. STATZ 1687 PELTIER LK DR - OVER PD FINAL UT BILL 37123 10/23/24 MARCO, INC. E 101-41400-400 Computer, Copier Main. C $202.42 37583854 STANDARD PAYEMNT Total $202.42 37124 10/23/24 METRO-INET E 602-43200-300 Professional Srvs $868.75 2201 OCTOBER SUPPORT 2024 E 601-49400-300 Professional Srvs $868.75 2201 OCTOBER SUPPORT 2024 E 101-41400-300 Professional Srvs $868.75 2201 OCTOBER SUPPORT 2024 E 101-43000-300 Professional Srvs $868.75 2201 OCTOBER SUPPORT 2024 Total $3,475.00 37125 10/23/24 MN PEIP G 101-21706 Hospitalization/Medical Ins $5,224.86 1444133 HEALTH INS - SERV THRU 11-30-24 Total $5,224.86 37126 10/23/24 NJJ CONSTRUCTION LLC G 401-24505 Sod Escrow $5,000.00 21-016 - 1805 LARAMEE LANE - ESCROW RELEASE Total $5,000.00 37127 10/23/24 OLSON, COLIN G 401-24510 Other Escrow $500.00 ESCROW FOR VARIANCE - REFUNDED Total $500.00 Check # Check Date Vendor Name 37128 10/23/24 G 101-11500 G 101-11500 37129 10/23/24 E 101 -45202-650 E 101 -42280-650 E 101 -43000-650 E 101 -45202-650 E 101 -42280-650 E 101 -43000-650 37130 10/23/24 E 101 -45350-300 37131 10/23/24 E 401-43000-300 E 401-43000-300 E 603-43000-300 37132 10/23/24 E 101-41400-200 37133 10/23/24 E 101 -45202-225 37134 10/23/24 E 101-43140-220 37135 10/23/24 G 101-11500 37136 10/23/24 G 101-11500 37137 10/23/24 G 101-11500 CITY OF CENTERVILLE *Check Detail Register© Batch: 10-23-24 pay Amount Invoice Comment PREMIER TITLE INSURANCE AGENCY Accounts Receivable $89.81 Accounts Receivable $55.32 Total $145.13 R.J.S PROPERTY MAINTENANCE Lawn Mowing $83.34 39780 Lawn Mowing $83.33 39780 Lawn Mowing $83.33 39780 Lawn Mowing $5,165.00 40013 Lawn Mowing $450.00 40013 Lawn Mowing $3,195.00 40013 Total $9,060.00 RECYCLE TECHNOLOGIES Professional Srvs Total 10/17/24 10:10 AM Page 4 1839 LARAMEE LN - OVER PD FINAL UT BILL 1825 LARAMEE LN - OVER PD FINAL UT BILL WEED SPRAYING - SERV THRU SEPT WEED SPRAYING - SERV THRU SEPT WEED SPRAYING - SERV THRU SEPT LAWN MOWING - SERV THRU SEPT LAWN MOWING - SERV THRU SEPT LAWN MOWING - SERV THRU SEPT $1.215.25 249965 RECYLCING EVENT RICE CREEK WATERSHED DISTRICT Professional Srvs $292.50 2024-15 Professional Srvs $75.00 2024-15 Professional Srvs $75.00 2024-15 Total $442.50 RITEWAY BUSINESS FORMS & DIGIT Office Supplies (GENERA $236.90 24-32536 Total $236.90 RIVARD COMPANIES, INC. Landscaping Materials $1,921.00 507229 Total $1,921.00 ROOFERS MART INC. OLD MILL ESTATES - 18-071 CENTERVILLE MAXI STORAGE - 21-137 1333 MOUND TRAIL - 23-055 LASER BLUE CHECKS REC-STEP PLAYGROUND Repair/Maint Supply $138.54 INVO14608 GAF MODIFIED TORCH SMOOTH Total $138.54 SAMANTHA MAKI - MARK BUREKLE Accounts Receivable $45.72 Total $45.72 SCHLEUSNER, ERIC Accounts Receivable $43.25 Total $43.25 STEWART TITLE COMPANY Accounts Receivable $93.82 Total $93.82 37138 10/23/24 SUN LIFE INSURANCE COMPANY G 101-21715 Life Insurance $116.79 G 101-21708 Short Term Disability Ins $279.83 Total $396.62 37139 10/23/24 THOMPSON, MARK G 101-11500 Accounts Receivable $93.00 1818 HOULE CIRCLE - REFUND OVER PYMT ON FINAL UT BILL 2063 WILLOW CIRCLE - OVER PD ON FINAL UT BILL 1968 72ND ST - OVER PD FINAL UT BILL LIFE INS - SERV THRU 11-2024 SHORT TERM DISABILITY - SERV THRU 11-2024 1666 LAKELAND CIRCLE - OVER PD FINAL UT BILL CITY OF CENTERVILLE 10/17/24 10:10 AM Page 5 *Check Detail Register© Batch: 10-23-24 pay Check # Check Date Vendor Name Amount Invoice Comment Total $93.00 37140 10/23/24 THOMPSON, TROY E 601-49400-460 MCES GRANT EXP $150.00 SMART IRRIGATION CONTROLLER Total $150.00 37141 10/23/24 TITLE SMART INC G 101-11500 Accounts Receivable $46.07 1704 MEADOW LN - OVER PD FINAL UT BILL G 101-11500 Accounts Receivable $120.50 2007 WILLOW CIR - OVER PD FINAL - REPLACEMENT CHECK FOR #36814 Total $166.57 37142 10/23/24 WHITE BEAR LOCKSMITH E 101-43000-300 Professional Srvs $825.00 35327 INSTALL TRILOGY ALARM LOCK- SET TO CUSTOMERS PROGRAM P.W. Total $825.00 37143 10/23/24 XCEL ENERGY E 601-49400-380 Utilities $2,156.00 1880 MAIN ST - SERV THRU 10-6-24 E 101-42280-380 Utilities $758.90 1880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 10-6-24 E 101-45202-380 Utilities $192.32 6970 LAMOTTE DR - SERV THRU 10-2-24 E 101-43140-386 Other Utilities $16.18 1745 MAIN ST - SERV THRU 10-2-24 E 101-43140-386 Other Utilities $260.48 1682 MAIN ST - SERV THRU 10-2-24 E 101-45202-380 Utilities $22.45 1601 LAMOTTE DR - SERV THRU 10-2-24 E 101-43140-386 Other Utilities $16.33 7098 CENTERVILLE RD - SERV THRU 10-3-24 E 101-45202-380 Utilities $221.61 897350871 1600 LAMOTTE DR - BALLFIELD LIGHTS - 10-7- 24 E 602-43200-380 Utilities $192.21 897350871 7300 MILL RD - SERV THRU 10-2-24 E 101-45202-380 Utilities $14.60 897350871 1600 LAMOTTE DR - WARMING HOUSE - SERV 10-2-24 E 601-49400-380 Utilities $97.41 897350871 1875 FOX RUN - PUMP - SERV THRU 10-2-24 E 101-43140-386 Other Utilities $2,623.78 897350871 STREET LIGHTS - SERV 10-2-24 Total $6,572.27 10100 $85,514.02 Fund Summary 10100 MIDWESTONE BANK 101 General Fund $52,251.16 401 Escrow/Legal/Engineering $27,607.50 601 Water Fund $3,953.30 602 Sewer Fund $1,627.06 603 Storm Water Fund $75.00 $85,514.02 VOIDED CHECKS: 37044, 36891 & 36814 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION � e to ryiffe Esta6Cisked 1857 Agenda Item # Department: Requested Council Meeting V11.2 Finance Date: October 23, 2024 TITLE OF ISSUE: Centennial Lakes Police Department Claims BACKGROUND AND SUPPLEMENTAL INFORMATION: Please find the attached listing of checks for the Centennial Lakes Police Department. Check #15429-15441, E2024080-2024082 & Payroll Check 415426-15428 COST AND SOURCE(S) OF FUNDING: Claims paid by the CLPD. REQUESTED COUNCIL ACTION: Motion to Approve Along with the Consent Agenda. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Na 0 Love F--j Koski Taylor Other (specify) _ F--] Sweeney Mosher Administration Department Use: Consent Refer to: Tabled Until: Regular L-1 Other: CENTENNIAL LAKES POLICE DEPT Check Register- POLICE Page: 1 Check Issue Dates: 10/4/2024 - 10/17/2024 Oct 16, 2024 03:14PM Report Criteria: Report type: Summary Check Number Check Issue Date Payee Amount 15429 10/17/2024 ASPEN MILLS, INC 229.97 15430 10/17/2024 AXON ENTERPRISE, INC 177.10 15431 10/17/2024 Bills Gun Shop & Range/ BJAMCO Managerme 25.00 15432 10/17/2024 CENTENNIAL UTILITIES 353.41 15433 10/17/2024 CLIMATE MAKERS, INC. 1,296.00 15434 10/17/2024 CONNEXUS ENERGY 1,815.54 15435 10/17/2024 EMERGENCY CONTRACTORS 815.00 15436 10/17/2024 GEORGE'S INC 40.00 15437 10/17/2024 Language Line Services 21.63 15438 10/17/2024 Metro-INET 7,669.00 15439 10/17/2024 OFFICE OF MN IT SERVICES 44.60 15440 10/17/2024 SIGNS NOW 664.39 15441 10/17/2024 VERIZON WIRELESS 1,139.95 2024080 10/17/2024 CENTURY LINK 129.84 2024081 10/17/2024 HEALTH PARTNERS 14,926.16 2024082 10/17/2024 WEX BANK 3,299.63 Grand Totals: 32,647.22 Payroll Checks 15426-15428 M = Manual Check, V = Void Check CENTENNIAL LAKES POLICE DEPT Police Disbursements Report Input Dates: 10/4/2024 - 10/17/2024 Page: 1 Oct 16, 2024 03:15PM Name Invoice Description Invoice Date Total Cost ASPEN MILLS, INC (124) ASPEN MILLS, INC 340608 Cargo pants - MG 10/08/2024 159.98 ASPEN MILLS, INC 340635 Black 511 tactical patrol bag - LV 10/08/2024 69.99 Total ASPEN MILLS, INC (124): 229.97 AXON ENTERPRISE, INC (129) AXON ENTERPRIS INUS287711 Taser X26P Holster-Blackhawk, Left hand - qty 2 10/10/2024 177.10 Total AXON ENTERPRISE, INC (129): 177.10 Bills Gun Shop & Range/ BJAMCO Managerme (134) Bills Gun Shop & Ra S2-1075638 RANGE USE 10/2/24 10/02/2024 25.00 Total Bills Gun Shop & Range/ BJAMCO Managerme (134): 25.00 CENTENNIAL UTILITIES (150) CENTENNIAL UTILI 101024 Sept Gas, Water 10/10/2024 342.41 CENTENNIAL UTILI 101024 Sept Irrigation 10/10/2024 11.00 Total CENTENNIAL UTILITIES (150): 353.41 CENTURY LINK (152) CENTURY LINK 101024 Oct Communications 10/10/2024 129.84 Total CENTURY LINK (152): 129.84 CLIMATE MAKERS, INC. (163) CLIMATE MAKERS, 122075 HVAC REPAIRS 9/26/24 -Replaced VAV10 controller, space 10/04/2024 1,296.00 Total CLIMATE MAKERS, INC. (163): 1,296.00 CONNEXUS ENERGY (170) CONNEXUS ENER 101724 Sept Electric 10/17/2024 1,815.54 Total CONNEXUS ENERGY (170): 1,815.54 EMERGENCY CONTRACTORS (196) EMERGENCY CON 1864 Oct Monthly Services 10/10/2024 815.00 Total EMERGENCY CONTRACTORS (196): 815.00 GEORGE'S INC (210) GEORGE'S INC 3152 '23 Charger#223 Oil and filter change 10/11/2024 40.00 Total GEORGE'S INC (210): 40.00 HEALTH PARTNERS (220) HEALTH PARTNER 8784945842 Nov Health Insurance Prem 10/17/2024 14,391.89 HEALTH PARTNER 8784945842 Nov Health Insurance Prem-Reimbursable 10/17/2024 534.27 Total HEALTH PARTNERS (220): 14,926.16 CENTENNIAL LAKES POLICE DEPT Police Disbursements Report Page: 2 Input Dates: 10/4/2024 - 10/17/2024 Oct 16, 2024 03:15PM Name Invoice Description Language Line Services (421) Language Line Sery 11421911 Over -the -phone Interpretation: Somali 9/16, Spanish 9/27 Total Language Line Services (421): Metro-INET (419) Metro-INET 2205 Oct Phone & IT Services Total Metro-INET (419): OFFICE OF MN IT SERVICES (309) OFFICE OF MN IT DV24090418 Sept WAN Services Total OFFICE OF MN IT SERVICES (309): SIGNS NOW (349) SIGNS NOW I-8536 Graphics for new Dodge Durango Total SIGNS NOW (349): VERIZON WIRELESS (391) VERIZON WIRELE 9974608511 Sept Cell Phones VERIZON WIRELE 9974608511 Sept Squad Laptop Data Total VERIZON WIRELESS (391): WEX BANK (397) WEX BANK 100207508 Sept Fuel Total WEX BANK (397): Grand Totals: Invoice Date Total Cost 09/30/2024 21.63 21.63 10/10/2024 7,669.00 7,669.00 10/17/2024 44.60 44.60 10/11 /2024 664.39 664.39 10/10/2024 754.84 10/10/2024 385.11 1,139.95 10/10/2024 3,299.63 3,299.63 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION � e to ryiffe Esta6Cished 1857 Agenda Item # Department: Requested Council Meeting V1I.3 Administration Date: October 23, 2024 Centennial Fire District Claims Through October 22, 2024 BACKGROUND AND SUPPLEMENTAL INFORMATION: The packet contains Check Register and Detail which includes the following disbursements. Check 49794-9796, E240013 & Payroll Check 49792-9793. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve Along with the Consent Agenda. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Na 0 Love F--j Koski Taylor Other (specify) Supporting Documents Contained in Packet. _ F--] Sweeney Mosher Administration Department Use: Consent Refer to: Tabled Until: Regular I L-1 Other: CENTENNIAL FIRE DISTRICT Check Register - FIRE Page: 1 Check Issue Dates: 10/9/2024 - 10/22/2024 Oct 17, 2024 03:27PM Report Criteria: Report type: Summary Check Number Input Date Check Issue Date Payee Amount 9794 10/17/2024 10/22/2024 CENTENNIAL UTILITIES 855.54 9795 10/17/2024 10/22/2024 CONNEXUS ENERGY 608.69 9796 10/17/2024 10/22/2024 FIRE RELIEF ASSOCIATION 74,068.95 240013 10/17/2024 10/22/2024 US BANK 648.54 Grand Totals: Payroll Check #9792 & 9793 M = Manual Check, V = Void Check 76,181.72 CENTENNIAL FIRE DISTRICT Fire Disbursement Report Input Dates: 10/9/2024 - 10/22/2024 Page: 1 Oct 17, 2024 03:26PM Name Invoice Description Invoice Date Total Cost CENTENNIAL UTILITIES (138) CENTENNIAL UTILITIES 10 22 2024 September- Gas, Water (Station 1) 10/22/2024 855.54 Total CENTENNIAL UTILITIES (138): 855.54 CONNEXUS ENERGY (149) CONNEXUS ENERGY 10 22 2024 9/5/2024 - 10/7/2024 Electric (for Station 1) 10/22/2024 608.69 Total CONNEXUS ENERGY (149): 608.69 FIRE RELIEF ASSOCIATION (177) FIRE RELIEF ASSOCIATI 10 22 2024 2024 State Fire Aid 10/22/2024 74,068.95 Total FIRE RELIEF ASSOCIATION (177): 74,068.95 US BANK (284) US BANK 10 22 2024 Trash bags (Station 3) 10/22/2024 57.32 US BANK 10 22 2024 Training manual: Fire Officer Study Guide 10/22/2024 17.23 US BANK 10 22 2024 Training manual: Fire and Emergency Services Company 10/22/2024 90.32 US BANK 10 22 2024 Officers meeting - pizza 10/22/2024 66.99 US BANK 10 22 2024 Batteries: 1.5V Alkaline (5) 10/22/2024 90.00 US BANK 10 22 2024 AED Batteries (Station 3) 10/22/2024 51.74 US BANK 10 22 2024 Candy & Water for Homecoming Parade 10/22/2024 229.50 US BANK 10 22 2024 Water for training 10/22/2024 45.44 Total US BANK (284): 648.54 Grand Totals: 76,181.72 Report GL Period Summary Vendor number hash: 0 Vendor number hash - split: 0 Total number of invoices: 0 Total number of transactions: 0 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION e teryiCCe Esta6Cished 1857 Agenda Item # Department: Requested Council Meeting Date: VII.4 Administration October 23, 2024 TITLE OF ISSUE: Encroachment Agreement, 1811 Laramee Lane - Fence BACKGROUND AND SUPPLEMENTAL INFORMATION: Contained in the packet is an encroachment agreement for a fence at the above address. Building Inspector Schmitz has reviewed. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Presentation only. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Na 0 Love F--j Koski Taylor Other (specify) None _ F--] Sweeney Mosher Administration Department Use: Consent Refer to: Tabled Until: Regular L-1 Other: ENCROACHMENT AGREEMENT AGREEMENT ("Agreement") was made this &!�-day of October, 2024 by and between the CITY OF CENTERVILLE, a Minnesota municipal corporation ("City"), and Jeremy Wayne Olson, a single individual ("Landowner"). RECITALS A. Landowner owner in fee as tenant the real property situated in Anoka County, Minnesota, legally described as follows {"Subject Property"): PIN #14-31-22-42-0065 1811 Laramee Lane LOT 2, BLOCK 2 OLD MILL ESTATES 2"D ADDITION B. Landowners desires to construct a 3.83' fence installed to 4' tall, black, ornamental steel fence in the rear and side rear yards of the parcel. The black, ornamental steel fence will be placed .66' set back from both the side lot lines from the rear of the home on the west and the rear of the garage on the east. The fence will be constructed 4.6' from the rear lot line except in the north-west corner where it will be angled. The fence will be constructed from the rear of the home heading west to .66' from the property line then head north 35.33' to where the fence begins an angle. This angle will commence from a point (35.33') from the westerly section of the fence and extend 19.33' to a point of connection to the fence constructed along the rear property line (71.25') from the northeasterly corner running horizontally. The fence will be constructed from this point to the south of the property by 75.83' and then head westerly to the rear of the garage 9.83'. The encroachments will be as follows: the fence will encroach the city's right-of-way/drainage and utility easement on the westerly side by 9.33'; the rear fence with encroach the cty's right-of-way/drainage and utility easement by 19.61' and the city's right-of-way/drainage and utility easement on the easterly side by 4.33' as depicted on Exhibit A. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES AGREE AS FOLLOWS: 1. The City hereby grants Landowners permission to encroach into the City's right- of-way/drainage and utility easements in the side and rear yard with fence to the extent indicated on the attached EXHIBIT "A". 2. Nothing in this Agreement shall be deemed an abandonment, vacation or waiver of the City's interest in the right-of-way/drainage and utility easement(s). 3. Landowners, for themselves, their heirs, successors and assigns, hereby agree to defend; indemnify and hold the City harmless from all costs and expenses, claims and liability including attorney fees, relating to or arising out of the grant to Landowners permission to encroach into the City's side and rear yard right of way/drainage and utility easement(s) with a fence. Landowners further agree to indemnify and hold the City harmless from any damage caused to the Subject Property as a result of maintenance of the City's right of way/drainage and utility easement(s), including any damage to the fence within the side and rear yard caused in whole or part by the encroachment into the City's side and rear yard right of way/drainage and utility easement(s). 4. The City does not warraurt title or guarantee the continuing right of Landowners to maintain the fence within the City's side and rear yard right of way/drainage and utility easement(s). r� 5. Landowners may not replace the fence in the City's side and rear yard right of way/drainage and utility easement(s) if the fence is damaged more than fifty percent (501/o) of its fair market value, as measured immediately prior to the damage. 6. The City may direct removal of the fence at the Landowners' sole cost and expense, upon thirty (30) days written notice if the City determines that the fence interferes with said use. City's use of easement(s) or it may cause upstream problems or property damages or property damage or if Landowners has failed to comply with any City requirements associated with the encroachment. If the removal is not completed by Landowners within the time prescribed, the City may remove the encroachment(s) at Landowners' expense and Landowners agree that the City may collect the costs of such removal as a special assessment against the property. Landowners specifically waives the requirements for public hearings associated with any assessment. 7. This ,Agreement shall run w4h the land and shall be recorded against the title to the Subject Property. CITY OF CENTERVILLE By: D. Love, Mayor Teresa Bender, City Clerk 3 STATE OF MINNESOTA ) )ss. COUNTY OF ANOKA ) The foregoing instrument, having been duly adopted and approved by vote of the City Council of Centerville, Minnesota, at a meeting held the day of , 2024 was acknowledged before me this day of , by Mayor D. Love and Teresa Bender, Mayor and City Clerk, respectively, of the City of Centerville, a Minnesota municipal corporation. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this & day of October, 2024, Jeremy Wayne Olson, a single individual ("Landowners"). DRAFTED BY CITi' OF CENTERVILLE 1880 Main Street Centerville, MN 55038 TERESA SENDER �+ NOTARYPVSL1C. MINNESOTA n, MY 0o mi n Jan. 31, 2025 1` 4 `C i0 V7 Ul C$ ¢ � O ! �3�n m 3m tn O N o n1i,1,�x " n pp `yv� cw � 2 $ � �N �m CD2 cn rn � • o 1 I Ag I i I III 4i _ N00'19'41'E 135.71 3ARM jo 26.0 cc 24.0�� CD r r� � •w >I'� s rn mr I ti' IW I z ��i i 13�� _ � `�'• -� Q m N00°19'41 "E 135.70 I � T p orw c� -'�.3 .�x 090 rn u_� (w�pp P'J• •< A A 1� �❑5 {r �a•. to � COI � 0 N � � < � � x o � n1 Rpi � at Z" � ''z 't�7' H � H �" ♦i; :{n �' ii, Fn' � y N !A O y Z m �� U Q a L C N fC Cw m O X VD1r � tl C 2 om o �� Q 4 z p CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION e teryiCCe Esta6Cished 1857 Agenda Item # Department: Requested Council Meeting Date: VII.S Public Works October 23, 2024 TITLE OF ISSUE: Contract - Embedded Systems - Warning Siren Maintenance BACKGROUND AND SUPPLEMENTAL INFORMATION: Embedded Systems provides the city with monitoring and maintenance services for our two emergency warning system sirens. The 2025 proposal does not increase the price from what we are currently paying. There are a limited number of companies that perform this type of work. City staff requested proposals on these services a year or so ago and did not get any competitive responses. COST AND SOURCE(S) OF FUNDING: $49.97/month - Public Safety - Emergency Management REQUESTED COUNCIL ACTION: Motion to authorize execution of the 2025 Warning Siren Maintenance Contract with Embedded Systems, Inc. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: X Vote Record: Ave Na 0 Love F--j Koski Taylor Other (specify) _ F--] Sweeney Mosher Administration Department Use: Consent Refer to: Tabled Until: Regular L-1 Other: Tel. (763 ) 757-3696 www.embedsys.com October 14, 2024 City of Centerville Kris Sweeney 1880 Main Street Centerville, MN 55038 EnZedded µ-YnC. 11931 Uxy 65 NE, Minneapolis, MN 55434 Contract Renewal Fax: (763) 767-2817 btorkelson r..rembedsys.com We are at the end of another tornado ser_ison. Embedded Systems, Inc. has provided our best service toward maintaining the tornado sirens for your city for the past several years. We would be very pleased to continue to provide Tornado Siren Maintenance for your city. The Monthly Siren Maintenance Fee for 2025 will be $49.97 per siren, per month. The decoder batteries for your city were replaced in 2023 for preventive maintenance. Battery replacement will occur once every 2 years for Hennepin Country and once every three years for Anoka County for all units maintained by Embedded Systems under the original maintenance agreement, including those batteries which may have been replaced since the last scheduled replacement because of failure. We are asking that you please sign and return this contract renewal to us before November 25, 2024 to enable us to continue to provide our best service through the end of 2025. Feel free to fax the signed contract renewal to (763) 767-281.7 or email it to lIl o«,e.(clembedsv ;.com. Thank you for your business and we look forward to servicing your needs through the next year. if you have any questions, feel free to contact me directly Thank you, Peggy Howe Embedded Systems, Inc. Contract terms accepted: Signature Date Phone; Email For continuation of services through the end of the year 202�s CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION t .enterviffe Agenda Item # Department: Requested Council Meeting Date: IX.1 Administration/Finance October 23, 2024 TITLE OF ISSUE: Resolution Amending the Personnel Policy BACKGROUND AND SUPPLEMENTAL INFORMATION: Two items in the Personnel Policy need to be addressed. 1. The Health Care Savings Plan language has been rejected by the Minnesota State Retirement System. We are proposing a modification that meets their requirements. 2. The Earned Sick and Safe Time policy seems to apply to election judges and other temporary employees. We are proposing a policy change to make it clear that they are not covered unless they work at least 80 hours as required by state law. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Staff recommends that the City Council adopt the attached resolution to approve the proposed modifications. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Aye Nay III, Other (specify) Love Koski Mosher lmorandum Sweeney Taylor Administration Department Use: Consent Refer to: Regular Tabled Until: I =� Other: (AV e/ V iffe I V qo Rgln.S'tnnt' C"'t ..;(r.:wV3503R Eitab6she,d'1A57 651-429-3232 11IF.,,6si-429, Fla Memorandum Date: October 23, 2024 To: Honorable Mayor and City Council Members Through: Mark Statz, City Administrator From: Bruce DeJong, Finance Director Item: Modifications to the Personnel Policy The City Administrator, Senior Accounting Clerk, and Finance Director are responding to a couple of challenges that our current policy faces. We have received questions regarding both our Health Care Savings Plan (HCSP) and our Earned Sick and Safe Time (ESST) policies. Health Care Savings Plan The HCSP has been rejected by the Minnesota State Retirement System. Our current language was designed to allow employees some flexibility in the percentage of their paid leave to be deposited. However, the state has asserted that a plan percentage can only be flat or increasing as the number of contributed hours increases based off IRS regulations. With this in mind, staff discussed options with staff members approaching retirement to discern their thoughts. It was unanimous that they would prefer the entire amount of remaining leave at retirement to be deposited into the HCSP. The alternatives are essentially cost -neutral to the city. With that in mind, staff proposes the following language to be substituted in the policy: All employees with at least three years of service in the Public Employees Retirement Association (PERA) who are immediately eligible to receive a PERA pension shall contribute the full amount of their unused leave balance into the HCSP upon termination or retirement. Earned Sick and Safe Time There is some confusion caused by the wording we adopted regarding ESST in 2023. It was not our intention to provide leave time to temporary employees such as election judges and others who are not anticipated to work at least 80 hours in the year, but that seems to be the result of our policy language. To clarify, we are asking the City Council to amend the policy to read: Accrual for Part-time and Seasonal Employees: Part-time and seasonal employees will accrue PTO/ESST at a rate of .0333 per hour or 1 hour per 30 hours worked PTO/ESST will be paid at the same hourly rate an employee earns when they are working and paid at least the state minimum wage. Paid PTO/ESST hours will not count as hours worked for the purposes of overtime calculation. No ESST is given to Election Judges and other temporary employees unless they work 80 hours or more during the calendar year. Summary With these two changes, staff believes our Personnel Policy is ready for the next year. We still have the challenge of the State of Minnesota Paid Family and Medical Leave, but there is not enough guidance currently available to be able to determine how we should respond. This program does not apply until 2026, so there is sufficient time available to craft a policy and implement it prior to the effective date. Staff is recommending that the City Council adopt the attached resolution to amend the Personnel Policy. * Maximum carryover for all employees will follow the IUOE bargaining agreement. Accrual While Using: Full-time employees using earned PTO/ESST shall be considered to be working for the purpose of accumulating additional PTO/ESST. Accrual for Part-time; ark Seasonal, and Temporary Employees: The—aGGrual rate-fof_pPart-time/ and season al/tern porary employees will accr PTO/ESST at a rate of .0333 per hour or 1 hour per 30 hours worked PTO/ESST will be paid at the same hourly rate an employee earns when they are working and at least the state minimum wage. Paid PTO/ESST hours will not count as hours worked for the purposes of a-ny overtime calculation. No ESST is given to Election Judges and other temporary employees unless they exceed 80 hours during the calendar year. 8.3 Requirements Except where not required by state law, time off using PTO/ESST must be requested with as much advance notice as possible. A request for time off must be entered on the city time off calendar which is provided in Outlook. The employee will need authorization from the employee's Supervisor or City Administrator to receive approval for the time off. Employees are not allowed to borrow against PTO/ESST that has not been accrued unless prior supervisor approval is obtained. Once an employee has exhausted these benefits, the employee may be allowed to take unpaid leave at the City's discretion. 8.4 ADMINISTRATION OF PERSONAL TIME OFF To administer the PTO/ESST program fairly, the following policies and guidelines have been established: • Employees should submit a Time Off Request to their supervisors indicating requested dates for time off and the type of Personal Time Off that is being requested. This request should also be used related to time off for jury duty and/or bereavement. Supervisors have the discretion to approve or deny PTO/ESST requests based on operational needs. Exceptions to this would include approved state and federal leaves of absences and paid sick and safe time provided under a mandatory sick and safe time leave law. • The Employee requesting the PTO/ESST shall enter their absence on the staff - wide PTO/ESST calendar so that all staff may be able to see who is working and who is not on a particular day. • An authorized City holiday which falls on a normal business day during an employee's PTO/ESST is not counted as a day of PTO/ESST. • Choice of PTO/ESST dates, if there is a conflict, is determined by length of service with the city. Exceptions to this would include approved state and federal leaves of absences and paid sick and safe time provided under a mandatory sick and safe time leave law. Page 17 of 60 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION e teryiCCe Esta6Cished 1857 Agenda Item # Department: Requested Council Meeting Date: IX.2 Administration October 23, 2024 TITLE OF ISSUE: Empowering Small Minnesota Cities Program - Community Futures Technical Assistance Grant BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff would like to apply for a grant through the Empowering Small Minnesota Communities Program through the University of Minnesota. The Community Futures Program provides technical assistance to communities interested in shaping their future in compelling, realistic, practical, and implementable ways. If awarded, experts from the University would guide the community through a civic engagement planning process and help us identify project funding sources, including the once -in -as -generation federal funding opportunities from the the Infrastructure Investment, Jobs Act and Inflation Reduction Act, and other existing federal and state funding sources. With significant planning efforts on the horizon, staff believes this grant will add value to future planning documents and reduce costs associated with the civic engagement piece of the next Land Use Plan. The application deadline is November 15th and the engagement process takes approximately 9-12 months. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to authorize staff to apply for and receive a Community Futures grant through the University of Minnesota's Empowering Small Communities Program. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: X Vote Record: Ave Na 0 Love F--1 Koski Taylor Other (specify) _ F--] Sweeney Mosher Administration Department Use: Consent Refer to: Regular Tabled Until: L-1 Other: COUNTY OF ANOKA CITY OF CENTERVILLE Resolution # 24- A RESOLUTION SUPPORTING AN APPLICATION FOR TECHNICAL ASSISTANCE THROUGH THE UNIVERSITY OF MINNESOTA WHEREAS, the University of Minnesota's Empowering Small Minnesota Communities program provides opportunities for small cities in Minnesota to receive grants through a variety of programs; and WHEREAS, the Community Futures grant provides technical assistance to communities interested in shaping their future in compelling, realistic, practical, and implementable ways; and WHEREAS, staff would like to apply for technical assistance related to civic engagement initiatives that contribute to future planning efforts; and WHEREAS, staff would like authorization to accept an award, should one be received; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville, County of Anoka, State of Minnesota, that they authorize staff to apply for and, if awarded, receive a technical assistance award from the University of Minnesota. Passed and Adopted by the City of Centerville this 23rd day of October 2024. Mayor, D. Love City Clerk, Teresa Bender CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION e teryiCCe Esta6Cished 1857 Agenda Item # Department: Requested Council Meeting Date: X.1 Administration October 23, 2024 TITLE OF ISSUE: Administrator's Report BACKGROUND AND SUPPLEMENTAL INFORMATION: Please find the attached Administrator's Report in the packet. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Information only. For Clerk's Use: SUPPORTED DOCUMENTS ATTACHED Motion By: Resolution Ordinance Contract Minutes Plan Map Second By: Vote Record: Ave Na 0 Love F--j Koski Taylor Other (specify) Administrator's Report _ F--] Sweeney Mosher Administration Department Use: Consent Refer to: Tabled Until: Regular L-1 Other: C'e tervif(e Established 1857 PARKS & RECREATION Trunk or Treat (October 26, 2024) The event will be taking place in the Centerville Elementary School Parking Lot (South End) on October 26, 2024, from 9:3011:30 a.m. Local businesses will be participating along with (Centennial Fire, Centennial Lakes police, M-Health Fairview, and the City's Public Works Department) The event follows the 7th Annual Centennial Community Education Halloween Hustle 5K. The 5K is a fun run, costumes are acceptable, well- behaved animals are also allowed and there is a half mile kids turnaround so all ages can join. If you are a business interested in having a vehicle in the Trunk or Treat event, please register at: https:Hforms. gle/dUdJHP4vAccVdmgzA. Volunteer Appreciation Event Approximately 75 individuals were invited to attend the upcoming Volunteer Appreciation Event that will be held on October 22, 2024. These individuals have volunteered throughout the City during the year and the Committee would like to show their appreciation for them. The City of Centerville is a better place to be because of our volunteer network. ELECTIONS Early Voting The City of Centerville is assisting its residents with Early Voting (Envelop Process — until 10/17) or Direct Balloting (10/18-11/5). We have assisted 100 + residents already and registered 4 new voters. The City's hours are M-F, 7:30 a.m. — 4:00 p.m. except for the following dates: October 26, 9 a.m. — 3 p.m., October 29, 7:30 a.m. — 7 p.m., November 2, 9 a.m. — 3 p.m., November 3, 9 a.m. — 3 p.m. and November 4, 7:30 a.m. — 5 p.m. If you have any questions, please contact the City Clerk's Office at: 651-792-7933. Administrator's Report October 23, 2024 CENTERVILLE CARES OPIOIDS & OVERDOSE AWARENESS EVENT C"'] t e r, v i e Anoka County is hosting a free event aimed at raising awareness C about overdose and prevention and to provide support for individuals and families affected by substance abuse is set for 10 a.m. to 2 p.m. Saturday, Nov. 2 at Columbia Academy, 900 49th Ave NE, Columbia Heights. There will be presentations by experts on opioids and addiction, free naloxone and training, a panel of people who have lived through opioid addition, more than 30 community vendors, OPIOIDS &OVERDOSE 10:00 AM - 2:00 PM (olumbia Academy 9W 491h Ave NE, Columbia Neighs, Fo. m.. �.I.n......n ....r ,p—k— and v .1— 0 . noR code orvia��: Ano ka C ou n tyM N. g oe/ACO S I I� ANOKA COUNTY ONOIO SOLUTIONS INITIATIVE Presentations by experts on apioids and addiction Free Noloxone and training available to attendees Panel of Individuals sharing their stories of addition, recovery, 8 hope Over 30 community healthcare, treatment, & recovery vendors Free coffee 8 pizza interview opportunities, free coffee and pizza, and more. Vendors will be in the school's gymnasium and speakers and presentations will be located in the media center. The Anoka County Opioid Solutions Initiative (ACOSI) has been established to respond to the misuse of opioids in Anoka County. Its mission is to improve health, save lives, and reduce the impact caused by opioids and other substances in Anoka County by managing opioid settlement funding and supporting strategic partnerships. ECONOMIC DEVELOPMENT Centennial Area Chamber Calendar (formerly Quad Area Chamber) =£ENTEN N IQL • October 11, 2024 — Pumpkin Bobbing at the Rookery s E A c M A M s E R Activity Center — 4:OOp.m. — 8:OOp.m. • October 24 — 31, 2024 — Scarecrow Crawl at the Rookery Activity Center — 4:OOp.m. • November 14, 2024 — Centennial Area Chamber Board Meeting — 12:OOpm-1:OOpm — Online • November 21, 2024 — Recognition Lunch for Dorothy Radermacher — 1:00-2:30pm — Centennial Library Learn more about the event above here. Economic Development Authority (EDA) EDA Board Vacancy There is currently an opening on the City's Economic Development Authority (EDA) board. The EDA meets on the third Wednesday of each month at 5:30 p.m. at city hall. The EDA provides programs that attract and retain businesses, and the Board embraces rich and diverse points of view and values teamwork, working for the benefit of the city. For information about how you can become part of this dynamic team, please contact Athanasia Lewis, staff liaison to the Board here. You can also complete an application, which can be found at: Microsoft Word - Application for Appointment Committee - Commission (centervillemn.com). INNIF 11. UM' EDA Programs for Businesses ThP C'PntPrvillP F.DA hac a fPw nrnuramc that help support local businesses. The Centerstage program assists businesses with marketing. The Blue Sign Program assists eligible businesses advertise on the freeway. The Loan & Grant programs assist businesses with facade enhancements. Grant applications are currently being accepted. For additional information, please contact staff here. Business Appreciation Event The EDA is holding their annual Business appreciation event on Monday, November 4, 2024, from 5: 30p.m-7: 00p.m at the Southern Rail. Businesses will have an opportunity to network and listen to a presentation by Michelle Koch, the Centennial Area Chamber president. Dinner will be catered by Kelly's and there will also be door prizes. Please RSVP to alewis(c_,,centervillemn.com by October 28 h. CLe nfcrvifle ,.. ANNUAL BUSINESS APPRECIATON EVENT Please join us for our annual Business Appreciation event, scheduled on Monday, November 4th from 5:30p.m. to 7:00p.m. at the Southern Rail. At this year's event, you will hear from ADMINISTRATION Michelle Koch, President of the Centennial Area chamber of Meeting and City Hall Schedule Commerce. Michelle will provide a brief overview of offerings • October 23, 2024, City through the Chamber. Council Work Session, 5:00 You will also have an opportunity to network with your peers, talk p.m., 6:30 p.m., Regular with members of the city's Economic Development Authority, Meeting and staff. • November 6, 2024, 6:30 p.m. There will also be a drawing for an opportunity to win prizes! — Parks & Recreation Dinner will be catered by Kelly's Bar R Grill, so staff will need to Committee know how many people plan on attending. • November 12, 2024, 6:30 Thank you for choosing Centerville! p.m. — Planning & Zoning Commission — RSVP to: alewis,'centervillemn.com by October 28th. o Public Hearing on Zoning Regs for Event Sponsored by the City of Centerville's Economic Cannabis Sales Develolpment Authority (EDA). o Public Hearing on Rezone & Comp. Plan Amend. Request, 1687 Westview Street November 13, 2024, City Council Work Session, 5:00 p.m., 6:30 p.m., Regular Meeting November 20, 2024, 5:30 p.m. —Economic Development Authority ENGINEERING 2011 Avenue (CSAH 54) Corridor Study Staff recently met with County Engineering staff to discuss the timing, funding and logistics for projects along the corridor. County staff will be sending a draft of the schedule for the various projects along with cost share estimates to the cities in the next month or two. 2025 Thin Overlay Project The City Engineer and Public Works Director have been examining streets and working with the Finance Director to scope a potential overlay project for 2025. The street fund has roughly $1 Million in available cash to spend. An overlay project was last done in 2022. For the past 10 years or so, the city has been doing bituminous (blacktop) overlays in lieu of seal coating. The overlays aim for a cycle of around 15 to 20 years, where seal coating was on a 5-to-7-year rotation. In the end, the overall cost is roughly the same, but we believe the results are better with the overlays. Homes along the route of the overlay project are generally asked to contribute a small portion of the cost (usually about 20%), through special assessments. The remaining costs come from the street fund which is supported by general levy taxes and franchise fees. PUBLIC WORKS Solar on Public Buildings Grant City staff has been working with the State officials and the contractor to submit a final grant application. The project would place solar panels on city hall and the fire station capable of supplying up to 40 kW of AC power to city hall. Excess power will be pushed to the power grid. The project's estimated costs are around $120,000 with 60% of the costs covered by the grant, 30% by a federal tax rebate and the remaining 10% from city funds. The city should recover its investment within just a few short years, in a drastically reduced electric bill. CENTENNIAL LAKES POLICE DEPARTMENT Let's welcome Leo Vang to The Centennial Police department. Chief Mork said that "We are very excited to have Leo Vang join our police department. He is very personable, very friendly, and we believe he will be a great addition to our staff." CENTENNIAL FIRE DISTRICT We're Hiring YOUR TIME IS NOW! Apply to become a Firefighter/EMT for the Centennial Fire District. No experience required! Our next physical agility test will be hosted on November 9th! Inquire today at centennialfire.org. Is COMMUNITY DEVELOPMENT 1687 Westview Street (LaLonde Property) Staff, school officials and the property owner met this week to discuss the zoning process for a potential school purchase of the property. An application for a Comprehensive Plan Amendment to change the guided land use from Central Business District/Mixed Use to Public/Institutional, along with an application for a subsequent rezoning from M-2 Mixed Use Neighborhood to P-1 Public were jointly submitted by the land owner and school district on October 15, 2024. A public hearing for these zoning applications will be held on November 12, at 6:30 PM at City Hall. See the published notice in the paper for more information. Old Mill Estates lst and 2"d Additions The development security has been reduced to $20,000, pending receipt of approval from the Rice Creek Watershed District of the final wetland delineation. Old Mill Estates 3rd Addition The developer of Old Mill Estates is proposing a 3rd Addition concept that went before the Planning & Zoning Commission for a "Concept Review" at their March 4m, meeting. This subdivision was always a part of the discussion when Old Mill Estates (1st and 2nd Additions) was platted. However, the developer needed more time to work out wetland and power line easement issues. With some of those issues more in hand, the proposed subdivision would break up Lot 8, Block 2, into 4 lots (3 new lots). Block 7 Property (Downtown) A developer met with city staff on 9/19 to discuss a townhome style development with 20 units. They have completed much of their due diligence and will be finalizing a proposal soon. 1737 Main Street (Block 3) Staff sent information on the property to a realtor whose client was interested in the property. They did not specify what their buyer's intent was. Max Storage The final lift of asphalt was laid this week, on Phase I of the development, capping off their improvements there. The developer is awaiting approval from the state on their plumbing permit. Construction of Phase 11 could begin as early as this fall. 2062 Fairview Street — Design House Greetings Design House Greetings is considering a second building to expand their current operation in Centerville. A concept plan was reviewed at the Planning and Zoning Commission meeting on September 3. A formal Site Plan Review application is anticipated in the coming weeks. Kwik Trip The city council approved a reduction in the development's security, with the final escrow release coming at the end of the 2-year warranty period (Dec. '24) Bay View Villas (Waterworks Site) At the last City Council meeting, final payment of outstanding claims was authorized. A final accounting of the escrow account is being completed and a refund of any remaining funds will be sent in the coming weeks. Development Inquiries • Owner/operator of retail establishment looking at existing building in B-1 Commercial Zone. • Real estate agent inquiring about 1737 Main Street zoning for commercial use. • Local retail company looking at development of mini -mall and small footprint hardware store near Kwik Trip. COMMUNITY ENGAGEMENT (September 2024) Website • 2.Ok users • 1.8k new • 5.6k page views Website (Featured News) • Centerville Cares • Stay Connected • Follow us on social media • Volunteers Needed • North Metro Election Programming • Trunk or Treat • Early Voting • Smart Irrigation Controller Rebate Ckenterviq?l Opioids & Overdose Awareness Event Nov. 4 Anoka County Opioids & Overdose Awareness Event Nov. 4 C11:.- . ANNUAL BUSINESS APPRECIATON EVENT Join Us for Annual Business Appreciation Event Nov. 4th Vacancy on Economic Development Authority Board Vacancy on Economic Development Authority Board Read on... Join Us for Annual Business Appreciation Event NOV. 4th Read on... North Metro Election Programming Posted on YouTube & Online North Metro Election Programming Posted on YouTube & Online Read on City of Centerville Smart Controller Program -R lw- nd Smart Irrigation Controller Rebate Earn a S150 rebate check Read on... EXERCISE YOUR RIGHT TO VOTE i A/B VOTING GOING ON C& CITY HALL Early Voting (Absentee) - Envelope Process M-F, 7:30 - 4:00 p.m. - General Election Read on... Follow Us on Social Media Stay in touch with us by following us on Twitter, becoming our friend on Facebook, or subscribing to one of our RSS Feeds. Read on... Reader Board (11,000+ cars/day) • Meeting Schedules • Trunk or Treat • EDA Vacancy Centennial Fire Trick or Treat • Early Voting P & R Trunk or Treat/Touch a Truck Visit Local Businesses, Service Providers and the Committee for Halloween Treats Read on... Stay connected! Two new ways of staying informed. Read on... 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STAFF ACTIVITY Staff Training • City Administrator/Engineer — MN Local Road Traffic Safety In -Person Regional Workshop o Day -long seminar hosted by MNDOT's State Aid Office focused on local road safety strategies o LMC Fall Forum — daily webinars the week of 10/21-10/25/2024 • Assistant Administrator — Retail Business Recruitment for Cities — Retail Recruitment Play Book o Advise to cities about staying informed on national and local retail brands o LMC Fall Forum — daily webinars the week of 10/21-10/25/2024 City Clerk — LMC Fall Forum — daily webinars the week of 10/21-10/25/2024 Advocacy Work 0 Assistant City Administrator — Attending Anoka County Regional Economic Development Committee meeting on 10/28/2024 • Assistant City Administrator —Manning a booth at the MNCAR expo on 10/30/2024 to represent the city Grant Opportunities Investigated • Empowering Small Communities Program through the University of Minnesota • Reviewed IIJA and IRA programs related to transportation safety during MN Local Road Traffic Safety Workshop