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Home My WebLink About2024-11-06 P & R Packet CITY OF CENTERVILLE PARKS AND RECREATION COMMITTEE MEETING AGENDA Wednesday, November 6, 2024 6:30 p.m. Live stream at: https://northmetrotv.com/centerville-stream/ MEETING I.CALL TO ORDER 1.Roll Call II.APPROVAL OF AGENDA 1.Call for Changes to the Agenda III.AWARDS/PRESENTATIONS/APPEARANCES 1.Recognition of Ms. Suzanne Seeley Î Serving 22 Years on Committee IV.PUBLIC HEARINGS 1.None V.COMMITTEE BUSINESS (UNFINISHED) 1.Comprehensive Tree Plan (Update) VI.COMMITTEE BUSINESS (NEW) 1.Centennial Fire Request Î Public Safety Dock & Boat Lift (Trailside Park) 2.Centerville Lions Request for Use of Laurie LaMotte Park Î Christmas in the Park 3.Pickleball Courts Î Laurie LaMotte Hockey Rink 4.D. Love Suggestion for Local Business Sponsorship of Parks 5.Forest Lake YMCA Request for Sponsorship/Donation VII.APPROVAL OF MINUTES 1.October 2, 2024, P & R Meeting Minutes VIII.ANNOUNCEMENTS/UPDATES 1.Staff Updates (LaMotte Park Play Structure & Fiore Tree) 2.Committee Member Update (Volunteer Appreciation, Trunk or Treat & Disc Golf) 3.Council Liaison Update IX.ADJOURNMENT INFORMATION REMINDERS Planning & Zoning Commission Î Tuesday, November 12, 2024 City Council Meeting Î Wednesday, November 13, 2024 Economic Development Authority Î Wednesday, November 20, 2024, 5:30 p.m. Parks & Recreation Î Wednesday, December 4, 2024 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: November 6, 2024 Administration VI.1 TITLE OF ISSUE: Request to place dock & lift at Trailside Park for Public Safety Purposes - Centennial Fire Dist. Req. BACKGROUND AND SUPPLEMENTAL INFORMATION: Please find the enclosed request from Centennial Fire District for use of Trailside Park COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion and possible motion to recommend to City Council use of Trailside Park for the requested items by Centennial Fire District. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Centennial Fire District Letter Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: November 6, 2024 Administration VI.2 TITLE OF ISSUE: Centerville Lions Request for Use of Laurie LaMotte Memorial Park BACKGROUND AND SUPPLEMENTAL INFORMATION: The application is contained in your packet. This has been an annual event for approximately two years. This is a very well received event and the Centerville Lions are a large contributor to the community. The Centennial Fire District will be on site also. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to Recommend to Council Approval of the Centerville Lions Use of Laurie LaMotte Park for their annual Christmas in the Park. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Application contained in the packet Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: November 6, 2024 Administration VI. TITLE OF ISSUE: Pickleall Courts - Laurie LaMotte Memorial Park Hockey Rink BACKGROUND AND SUPPLEMENTAL INFORMATION: Please find the City Administrator's memorandum regarding this item. COST AND SOURCE(S) OF FUNDING: REQUESTED ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Information contained in packet. Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Memorandum Date: November 1, 2024 To: Honorable Chair and Committee Members Parks and Recreation Committee From: Mark Statz, PE Î City Administrator/Engineer Subject: Community Priorities Î Low-Cost Items Background Over the past several months, staff and Parks and Recreation Committee Members have been working to gather input from the Community on priorities related to parks and other community needs. Below is an aggregate of those efforts: The first two priorities expose one of the limitations of this survey, which is the disregard for the cost of the initiative. Clearly, the exploration of a Community Center and/or Splashpad will also include a major examination of the relative cost of those improvements and will likely require several years of budgetary preparation. However, there are other items on this list which can be accomplished within a very reasonable budget, not requiring as much advanced planning. A quick review of two those follows: LOW-COST COMMUNITY PRIORITIES Pickle Ball Courts Pickle Ball has become one of the countryÓs fastest growing sports. It is a mix of tennis and table tennis. The draw of this game is wide reaching in that both young and old can play. Many cities have found that they cannot build courts fast enough. Centerville has already added Pickle Ball striping to our lone tennis court, located in Eagle Park. Adding courts can be expensive due to the cost of land, excavation, concrete or bituminous paving, fencing and associated parking. One opportunity that we have for a more cost effective means of adding these courts would be to utilize the existing concrete slab used for the hockey rink, in LaMotte Park. A the layout of 4 courts could be accommodated within the rink while continuing to allow the existing full-court basketball area to be undisturbed. See attached layout for more information. Option 1 Î Existing Concrete Surface Utilizing the existing concrete surface could be done very inexpensively (see costs below). Costs Î Option 1 Item Unit Price Qty Total Striping $500 4 $2,000 Nets $1,000 4 $4,000 Total $6,000 Option 2 Î Sport Court Coating More commonly, pickleball courts are built with a sport-court coating (over asphalt or concrete), much like you see on a tennis court. This acrylic surfacing is much smoother and is more conducive to the movements required for game play. It may also be a bit safer in terms of cuts and scrapes during a fall. However, staffÓs conversations with contractors who install this type of product revealed concerns over the coating being submerged and frozen, as the case would be here. The price of the coating has not been fully vetted, but some rough estimates are below. Costs Î Option 2 Item Unit Price Qty Total Coating/Striping $15,000 1 $60,000 Nets $1,000 4 $4,000 Total $64,000 Option 3 Î Temporary Surfacing (PickleRoll) An alternative to the acrylic coating is a temporary surface which can be picked up and put back down each season. Staff has explored one option for this type of surface sold under the brand-name PickleRoll. While PicleRoll sells roll-out products as the name suggests, their 4Óx4Ó flat panel system may be more practical. More research is needed if we were to pursue this type of approach. Costs Î Option 3 Item Unit Price Qty Total PickleRoll $13,500 1 $54,000 Nets $1,000 4 $4,000 Total $58,000 The costs presented in all of the above options do not include ancillary items that may make sense to add in the futures such as benches, fencing and other such amenities. Disc Golf Course See attached information from Chair Grahek. Summary and Recommendations Staff is recommending the purchase of 4 net systems and the striping of 3 pickleball courts, at a cost not to exceed $5,500. Additionally, staff recommends the purchase of one courtÓs worth of PickleRoll or similar temporary surfacing to test how well it performs and how much effort it takes to install and reinstall. The cost of this purchase would be $13,500. After receiving feedback from the public on the two different court surfaces (bare concrete and PickleRoll), the committee could evaluate whether further investment in temporary surfaces should be made. The courts would be set up on the existing hockey rink, leaving the full court basketball area in place. Staff is recommending that the Committee request financing of up to $10,000 from the City Council for the project. Then, it would be prudent to approve one of the layouts presented by Chair Grahek and authorize her to work with Public Works staff to begin more detailed layout and construction planning. Sport Court Layout in Hockey Rink CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: November 6, 2024 Administration VI. TITLE OF ISSUE: Email Suggestion Mayor D. Love BACKGROUND AND SUPPLEMENTAL INFORMATION: An email was received from Mayor D. Love with a suggestion of businesses sponsoring parks and the committee's collaboration with the Economic Development Authority. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Email contained in the packet Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular From:Teresa D. Bender To:Teresa Bender Subject:Fw: Park Sponsors Date:Friday, November 1, 2024 10:30:06 AM Get Outlook for iOS From: Teresa D. Bender <TBender2@centervillemn.com> Sent: Friday, November 1, 2024 10:29:37 AM To: hgrahekcentervillemn@gmail.com <hgrahekcentervillemn@gmail.com> Subject: Fw: Park Sponsors Get Outlook for iOS From: D. Love <DLove@centervillemn.com> Sent: Thursday, October 31, 2024 4:51:13 PM To: Mark Statz <MStatz@centervillemn.com>; Teresa D. Bender <TBender2@centervillemn.com>; Athanasia Lewis <ALewis@centervillemn.com> Subject: Park Sponsors I heard a really creative idea last night while I was out. Offering Businesses an opportunity to sponsor a park. This could be a great collaboration between P&R and EDA. If a business wanted to simply sponsor by cleaning the park or maintaining the gardens, could they have a temporary sponsored by sign posted all summer. If they wanted to donate and buy park equipment, maybe something more robust or longer. I think the workings of the idea is in there somewhere, but one that has possibilities. I know the thought a business may say, I paid a Park Dedication fee and that’s true, but that would be thinking of the why it can’t work vs why it can. Interested in thoughts. Maybe the Boards can discuss as well. Stronger Together-Thank you: D. Love City of Centerville - Mayor 651-402-7753 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: November 6, 2024 Administration VI. TITLE OF ISSUE: YMCA Request for Sponsorship BACKGROUND AND SUPPLEMENTAL INFORMATION: The Committee & City Council shared in sponsoring the Forest Lake YMCA in an amount of $250/ea. Please find the letter from Mr. Bruce Thompson and information about the YMCA sponsorship. COST AND SOURCE(S) OF FUNDING: $250 REQUESTED ACTION: Motion to Recommend that Council and the Committee jointly sponsor the Forest Lake YMCA in the amount of $500 w/$250 coming from the Committee as in the prior year. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Information contained in packet. Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: November 6, 2024 Administration VII. TITLE OF ISSUE: October 2, 2024 P & R Meeting Minutes BACKGROUND AND SUPPLEMENTAL INFORMATION: The minutes are contained in your packet for review. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to Approve or Motion to Approve with Amendments. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular City of Centerville Park and Recreation Committee Meeting Minutes October 2, 2024 CITY OF CENTERVILLE PARKS & RECREATION COMMITTEE MEETING MINUTES Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee held their Regularly Scheduled Meeting on Wednesday, October 2, 2024,at 6:30 p.m. in Council Chambers at the Centerville City Hall. The Regularly Scheduled Meeting was live streamed at: https://northmetrotv.com/channel-15-live-stream. REGULARLY SCHEDULED MEETING I.CALL TO ORDER Committee Chairperson Heidi Errickson-Grahekcalled the Regularly Scheduled Meeting of the Parks and Recreation Committee, to order on October 2, 2024, at 6:37 p.m. 1.ROLL CALL Present: CommitteeChairperson Heidi Errickson-Grahek Committee Member Emem Akpan Committee Member Kathy Freiermuth Committee Member Ashley Fuchs Committee Member Deanna Loomis Committee Member Brian Peterson Committee Member Katya Port Also Present: City Clerk, Ms. Teresa Bender City Council Liaison, Mr.Terry Sweeney II.APPROVAL OF AGENDA Motion made by Committee Member Fuchs, seconded by Committee Member Errickson- Grahek to approve the amended agenda as presentedon this date. All in favor. Motion carried. III.AWARDS/PRESENTATIONS/APPEARANCES 1. None IV.PUBLIC HEARINGS 1. None Page 1 of 5 City of Centerville Park and Recreation Committee Meeting Minutes October 2, 2024 V. UNFINISHED BUSINESS 1. Comprehensive Tree Plan for Parks Staff would like to bring this plan back to the Committee for consideration and guidance. The inventory list from Rainbow Tree Service is on file, as are the older drawings from former Committee Member Seeley. There have been past discussions regarding the need for diversification of the flora in the parks and a planting/maintenance schedule which would cover specific time frames. It was suggested that a Sub-Committee be formed to explore options and develop a comprehensive and sustainable tree growth plan, utilizing the information provided by Rainbow Tree Service and former Committee Member Seeley, which would entail: Developing short and long term goals Consideration given to the loss of trees, including removal and replacement of currently dead and dying trees/shrubs Determine what types and ages of trees/shrubs to plant whether as a replacement or at a new location Plant trees to shade playgrounds at Acorn & LaMotte Parks Plant trees between the lake and bandstand in Hidden Spring Park Plant trees by lakeshore(s) to help minimize erosion Planting schedule: replace all trees in one park each year, replace 2 to 3 trees in each park each year, replace dead and dying trees in each park first, then add new trees depending on budget Planting and maintenance: some or all by Contractors, Public Works Dept and/or Volunteers Committee Members Fuchs, Loomis and Port, volunteered to be included in the Comprehensive Tree Planning Sub-Committee with Committee Member Fuchs offering to chair it. City Clerk Bender has additional information from Rainbow Tree Service to provide to the Sub-Committee. VI. NEW BUSINESS 1. 2025 Skate/Sled Night (January 10 and February 15) – Wargo Activity Items Mr. Todd Murawski, Program Services Supervisor for Anoka County Parks, responded to City Clerk Benders request for availability and cost of rental for snowshoes, kick-sleds and fat tire bikes for both Skate/Sled Nights. Yes, they are available for both nights with a total cost of $700. Motion made by Committee Member Peterson, seconded by Committee Member Errickson-Grahek to recommend to City Council to approve the expenditure, not to exceed $800.00 for therental of Snowshoes, Kick Sleds and Fat Tire Bikesfor both Skate/Sled Nights, January 10, 2025 and February 15, 2025, with any leftover funds to be used for supplies/food. All in favor, Motion carried. Page 2 of 5 City of Centerville Park and Recreation Committee Meeting Minutes October 2, 2024 2. Trunk or Treat (October 26, 2024; 9:30 to 11:30 am) Volunteers Needed - A flier was developed by staff, which is displayed in the Kiosk and some marketing has been done for this event. Staff is looking to secure volunteers to stop at local businesses, ask them to post the flier at their business (i.e. on a door or window) and hand them a letter with specific instructions for participation in this event, such as registration, past participation numbers, etc. Volunteers are also needed to host the Parks & Recreation booth during the event. Ideas are needed for activities for the trick or treaters, etc. Committee Members Freiermuth, Errickson Grahek, Fuchs and Loomis all offered to help. Committee Members Akpan, Peterson and Por will not be available due to other obligations Fun activities will also be included with Halloween fun items having been purchased for distribution to the participants. Also discussed what food to provide: chips, etc. 3. Name a Snowplow Contest – Kick off at Trunk or Treat Last year was the first time this contest was held. The winning name was Clearopathra, with the winner receiving a $100 prize award. th Kick off for this year’s contest will be held at the October 26 Trunk or Treat event. The unnamed snowplow may be available at this event. Other promotional ideas include flyers to businesses,write-in entries, scanning a code and other means of promotion as used the previous year. The deadline date will be sometime in mid to late December, with selection of the winner completed during the January 8, 2025 P & R Committee Meeting. VII. APPROVAL OF MINUTES 1. Minutes of August 7, 2024 – Special Work Session & August Committee Meeting Motion made by Committee Chair Errickson-Grahek,seconded by Committee Member Akpan to approve the Minutes of the Special Workshop Meeting and the Minutes of the Regularly Scheduled Meeting of the Park and Rec Committee, both held on August 7, 2024 as written. All in favor. Motion carried. 2. Minutes of September 4, 2024 – Special Work Session & August Committee Meeting Motion made by Committee Chair _Errickson-Grahek, seconded by Committee Member Fuchs to approve the Minutes of the Regularly Scheduled Meeting of the Park and Rec Committee, held on August 4, 2024 as written. All in favor. Motion carried. Page 3 of 5 City of Centerville Park and Recreation Committee Meeting Minutes October 2, 2024 VIII.UPDATES/ANNOUNCEMENTS 1. Staff Updates – Ms. Teresa Bender, City Clerk a. LaMotte Park Play Structure(s) Administrator Statz provided a written update to the committee members regarding the recommendations made by this committee to the City Council which were approved. Please see VI. New Business, 2 and #3 on pages 2 through 4 of September 4, 2024 P & R Committee Meeting Minutes. The next step for the project is developing a Request for Proposals to send out to various vender, which staff is working on this document and will provide a draft to the committee, for review, at its November meeting. It is anticipated that working through the RFP process, over the next several months, should allow the purchase and installation of the equipment during the summer of 2025. b. Fiore Tree There has been communication between Mr. Dan Schmitz, Building Inspector, Code Enforcer and Park Landscaper and Mr. Joe Palumbo of Palumbo Services to schedule a meeting to take a look at some samples, determine the best size to purchase and discuss concrete base and installation. The EDA is interested in assisting in funding additional items such as irrigation, lighting, audio, nd additional trees, etc. to the tree/park if costs exceed $25,000. As of the October 2 P & R meeting, no meeting has yet been scheduled. c. Other Park Updates Acorn Creek Park – In addition to the work planned for LaMotte Park, the approved Playground Equipment Plan includes the replacement of the decking on the playground in Acorn Creek Park. These parts have been ordered and will be replaced over the winter. Royal Meadows Park – Staff assured Council that efforts would be made to ensure the safety and playability of the Playground equipment at Royal Meadow Park. The stair elements of that playground, which were the main source of concern have been ordered and will be replaced as soon as they arrive. The cost of these replacement parts fits within the parks annual maintenance budget and will not come out of either capital fund. d. Public Works - Parks Update for September Prepping hockey rink boards for paint & installing material to hold water/ice Acorn Creek Park - Addressed numerous issues with the Hydration station, with it constantly running and leaking and removed a dead pine tree Royal Meadows Park – moved weeds from back corner of this park Working on scheduling a meeting with Palumbo Service regarding the Fiore Tree Flushed hydrants within the parks Emptied garbage and recycling containers Watered the monument flowers Page 4 of 5 City of Centerville Park and Recreation Committee Meeting Minutes October 2, 2024 2. Committee Member Updates – Committee Member Peterson a. Movie in the Park th This event was held on September 14, showing The Garfield Movie with a good turnout of around 80-100 attendees plus lots of volunteers to help. It was warmer this year with no wind, but lots of mosquitoes. Committee Member Peterson was very appreciative of all the volunteer help. from committee members, the Scouts. b. Hidden Spring Park The Rain Garden Planting, was completed with the help of several Scouts, a few adults, with one adult coordinating the plantings, and Committee Members Fuchs and Peterson 3. Council Liaison Updates – Mr. Terry Sweeney There are a few parties interested in the Block 7 parcel Corrections/modifications need to be made to several of the city’s plans, i.e. comprehensive, downtown, etc. It was stated to the council members the importance on staying informed about the Park & Rec activities and their vision for the park lands. Mr. Sweeney stated the Lions Club is a great resource for additional funds and/or volunteers needed for projects, activities, etc. A question was asked about if there was a decision made about the replacement of the hockey rink boards; therehas not been. A determination needs to be made by this committee to replace them with wood or a wood substitute or if the park is revamped perhaps a new rink. The warming house is in severe disrepair and needs to be repaired or rebuilt. One of the top items listed on the survey of the public for improvements, additions or other changes to the parks was building a new community center. Many people have differing ideas just what a community center should be, therefore a definition should be developed of what Centerville needs and can afford. IX. ADJOURNMENT Motion made by Committee Member Peterson, seconded by Committee Chair Errickson- Grahek to adjourn the October 2, 2024 Park and Recreation Committee Meeting. All in favor. Motion carried. Meeting adjourned at 7:42 pm. Original transcription submitted by: Linda Neudecker, Recorder Reviewed & modified by: Teresa Bender, City Clerk. Page 5 of 5 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: November 6, 2024 Administration VIII.1 TITLE OF ISSUE: Staff Update (Playground Equipment & Fiore Tree) BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff continues to work on Requests for Proposals for the proposed playground equipment for Laurie LaMotte Memorial Park. Staff has had the opportunity to find an additional provider of the Fiore Tree and is attempting to obtain quotes for the tree and options (e.g. lights, bark, etc.) COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: No action. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Aye Vote Record: Nay __________ Other (specify) ____________ __________ __________ _______________________________________________________________ __________ _______________________________________________________________ __________ _____ _____ _____ _____ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular