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HomeMy WebLinkAbout2024-11-13 WS & CC Packet - Revised CITY OF CENTERVILLE CITY COUNCIL MEETING & WORK SESSION AGENDA Wednesday, November 13, 2024 5:00 p.m./6:30 p.m. Set Agenda = RED Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ WORK SESSION (5:00 PM) I. CALL TO ORDER 1. Roll Call II. DISCUSSION ITEMS 1. Junior Council Member Interview 2. North Metro Telecommunications Commission Discussion 3. Mowing Contract III. ADJOURNMENT COUNCIL MEETING (6:30 PM) I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALEGIANCE III. APPROVAL OF AGENDA IV. APPOINTMENTS & PRESENTATIONS 1. Junior Councilmember 2. Accept Resignation of Planning Commissioner Matthew McCabe and Declare a Vacancy V. PUBLIC HEARINGS 1. Delinquent Utility, Garbage, and Nuisance Abatement Charges 2. 2025 Fee Schedule VI. APPROVAL OF MINUTES 1. October 9, 2024, City Council Meeting Minutes 2. October 23, 2024, City Council Work Session and Meeting Minutes VII. CONSENT AGENDA 1. City of Centerville Claims through November 13, 2024 (Checks #37144-37205 6, E2316- E2327 & Voided Check #37099 & 37128) 2.Centennial Lakes Police Department Claims through October 31, 2024 (Checks #15442- 15454, & E2024083) 3. Centennial Fire District Claims through November 12, 2024 (Checks #9797-9806) 4. Liquor/Tobacco License Renewals a. S & B Corporation, DBA KellyÓs Korner, (Off Sale, On Sale & Sunday) b. JV Summit Corporation, DBA Southern Rail (On Sale & Sunday c. Kwik Trip, Store #1182, (Off Sale & Tobacco) 5. Park & Recreation Committee Recommendation Forest Lake YMCA Request for Sponsorship/Donation 6. Parks & Recreation Committee Recommendation Centerville Lions Use of Laurie LaMotte Park Î Christmas in the Park, December 14, 2024 7. Membership Renewal Î MN Rural Water Assoc. 8. Encroachment Agreement Î 1865 Partridge Place Î Fence 9. Contract Î RJÓs Î Lawn Services 10. Performance Review and Contract Amendment Î City Administrator VIII.OLD BUSINESS 1. None IX. NEW BUSINESS 1. Election Canvass Anoka County Delay of Results & Res. #24-0XX Canvass & Declare Winners 2. Res. #24-0XX - Proclamation Recognizing Veterans 3. Res. #24-0XX Î Adopting Delinquent Municipal Utilities, Garbage & Nuisance/City Abatement Services to County Property Tax Statements Payable 2025 4. SCORE Funds Agreement 5. First Reading Î Ordinance #XXX 2025 Fee Schedule 6.Res. #24-0XX Î Acknowledging Program Guidelines and Authorizing City Administrator to Apply for and Execute the Agreement for the Private Property Inflow and Infiltration Grant Program through the Metropolitan Council. 7. Public Light Display Policy X. STAFF AND COUNCIL REPORTS 1. AdministratorÓs Report 2. Council Reports a) Taylor (i) Economic Development Authority b) Koski (i) Planning and Zoning Commission (ii)Fire Steering Committee c) Sweeney (i) Parks and Recreation Committee (ii)Fire Steering Committee (iii)Anoka County Fire Protection Council d) Mosher (i) Economic Development Authority (ii)Police Governing Board e) Love (i) North Metro Telecommunications Commission (ii)Police Governing Board (iii)Other Mayor Reports XI. ADJOURNMENT INFORMATIONAL MATERIALS None MEETING REMINDERS All meetings begin at 6:30 PM in City Council Chambers unless otherwise noted. 11/20/24 EDA 11/28-11/29 City Hall Closed (Thanksgiving) 12/3/24 P&Z Commission 12/4/24 P&R Committee 12/5/24 City Council 12/11/24 City Council 12/25/24 City Hall Closed (Christmas) CITY OF CENTERVILLE CITY COUNCIL MEETING & WORK SESSION AGENDA Wednesday, November 13, 2024 5:00 p.m./6:30 p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ WORK SESSION(5:00 PM) I.CALL TO ORDER 1.Roll Call II.DISCUSSION ITEMS 1.Junior Council Member Interview 2.North Metro Telecommunications Commission Discussion 3.Mowing Contract III.ADJOURNMENT COUNCIL MEETING(6:30 PM) I.CALL TO ORDER 1.Roll Call II.PLEDGE OF ALEGIANCE III.APPROVAL OF AGENDA IV.APPOINTMENTS & PRESENTATIONS 1.Junior Councilmember 2.Accept Resignation of Planning Commissioner Matthew McCabe and Declare a Vacancy V.PUBLIC HEARINGS 1.Delinquent Utility, Garbage, and Nuisance Abatement Charges 2.2025 Fee Schedule VI.APPROVAL OF MINUTES 1.October 9, 2024, City Council Meeting Minutes 2.October 23, 2024, City Council Work Session and Meeting Minutes VII. CONSENT AGENDA 1. City of Centerville Claims through November 13, 2024 (Checks #37144-37205 & Voided Check #37099 & 37128) 2. Centennial Lakes Police Department Claims through October 31, 2024 (Checks #15442- 15454, & E2024083) 3. Centennial Fire District Claims through November 12, 2024 (Checks #9797-9806) 4. Liquor/Tobacco License Renewals a. S & B Corporation, DBA Kelly’s Korner, (Off Sale, On Sale & Sunday) b. JV Summit Corporation, DBA Southern Rail (On Sale & Sunday) c. Kwik Trip, Store #1182, (Off Sale & Tobacco) 5. Park & Recreation Committee Recommendation Forest Lake YMCA Request for Sponsorship/Donation 6. Parks & Recreation Committee Recommendation Centerville Lions Use of Laurie LaMotte Park – Christmas in the Park, December 14, 2024 7. Membership Renewal – MN Rural Water Assoc. 8. Encroachment Agreement –1865 Partridge Place – Fence 9. Contract – RJ’s – Lawn Services 10. Performance Review and Contract Amendment – City Administrator VIII. OLD BUSINESS 1. None IX. NEW BUSINESS 1. Election Canvass 2. Res. #24-0XX - Proclamation Recognizing Veterans 3. Res. #24-0XX – Adopting Delinquent Municipal Utilities, Garbage & Nuisance/City Abatement Services to County Property Tax Statements Payable 2025 4. SCORE Funds Agreement 5. First Reading – Ordinance #XXX 2025 Fee Schedule 6. Res. #24-0XX – Acknowledging Program Guidelines and Authorizing City Administrator to Apply for and Execute the Agreement for the Private Property Inflow and Infiltration Grant Program through the Metropolitan Council. 7. Public Light Display Policy X. STAFF AND COUNCIL REPORTS 1. Administrator’s Report 2. Council Reports a) Taylor (i) Economic Development Authority b) Koski (i) Planning and Zoning Commission (ii)Fire Steering Committee c) Sweeney (i) Parks and Recreation Committee (ii) Fire Steering Committee (iii) Anoka County Fire Protection Council d) Mosher (i) Economic Development Authority (ii) Police Governing Board e) Love (i) North Metro Telecommunications Commission (ii) Police Governing Board (iii) Other Mayor Reports XI. ADJOURNMENT INFORMATIONAL MATERIALS None MEETING REMINDERS All meetings begin at 6:30 PM in City Council Chambers unless otherwise noted. 11/20/24 EDA 11/28-11/29 City Hall Closed (Thanksgiving) 12/3/24 P&Z Commission 12/4/24 P&R Committee 12/5/24 City Council 12/11/24 City Council 12/25/24 City Hall Closed (Christmas) CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration _WS II.3 TITLE OF ISSUE: Junior Council Member Interview BACKGROUND AND SUPPLEMENTAL INFORMATION: Centennial Schools has identified a candidate for the position of Junior Council Member in 2024. Her name is Sophie Wynn, a Junior and resident of Centerville. The Council will have an opportunity to ask Sophie some questions and determine whether or not she will be a good fit for the position. Questions asked of the last candidate, along with one additional question are below: - What are our post-hight school goals? - Is there someone in your life that has sparked your interest in public service? - What issues are important to you? - How will you handle issues which are controversial and spark debate from members of the public? - What questions do you have for us? COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Interview Questions Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ City of Centerville Junior Council Member Appointment Interview Questions New Applicant: Date: Interviewer: 1. What are your post-high school goals? 2. Is there someone in your life that has sparked your interest in public service? 3. What issues are important to you? 4. How will you handle issues which are controversial and spark debate from members of the public? 5. What questions do you have for us? CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration WS 2 TITLE OF ISSUE: North Metro Telecommunications Commission Discussion BACKGROUND AND SUPPLEMENTAL INFORMATION: For the past year or so, the North Metro Telecommunications Commission has been discussing ways to combat a declining revenue source for the organization as families "cut the cord". NMTC leadership has been finding ways to diversify our revenue stream and gain efficiencies. The NMTC board has also asked leadership to explore the potential of merging with another organization, hoping to find larger gains in efficiencies and perhaps, a higher level of service or wider media reach. Specifically, a merger with CCX (NW Metro) has been discussed. NMTC leadership will be on hand to discuss these issues with the council, as decisions surrounding this initiative will be very important to the future of the organization. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ CCX Merger compare documents Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ NORTH METRO TV TO: CABLE COMMISSION FROM: ERIC HOUSTON & DANIKA PETERSON SUBJECT: MERGER REPORT DATE: 9/5/2024 On July 29, representatives from the Operations Committee and North Metro TV staff met with representatives from the NWSCCC Executive Committee and CCX Media staff to informally discuss a potential merger. The Operations Committee subsequently authorized the Interim Co- Executive Directors to work with the CCX Executive Director to create a document comparing the two organizations. The full comparison document appears on the following pages. This is a summary of some of the most pertinent points from that document: - Our two cable commissions are governed by different legal statutes. o NMTV negotiates the cable franchises for its member cities, but each member city grants its own franchise. o NWSCCC/CCX is itself a franchising authority and grants a single cable franchise for the entire territory of its member cities. - The membership and voting structures of our two cable commissions differ. o NMTV has a 7 member commission, 1 member for each city. Voting is weighted, with each member city receiving 1 vote for every 1,000 cable subscribers or fraction thereof. Matters are decided by 51% of the votes cast and the affirmative vote of a majority of the commissioners or the affirmative vote of ¾ of the appointed cable commissioners. o The NWSCCC/CCX cable commission is made up of 18 members, 2 members for each city. Matters are decided by a simple majority. CCX itself (the television production arm of the NWSCCC) is governed by a separate board of 15 members: 1 member per city, 4 at large members, and 2 board members elected by public access volunteers. - Both commissions derive their budgets in the same way: each city contributes all of its Franchise and PEG fees to the commission. - The two commissions have different PEG Fees. The PEG fee is a per subscriber fee paid by the cable company to the commission. o NMTV Ós PEG Fee is $3.30 per subscriber. Thanks to an agreement with the cable company, it may be used for both capital and operational expenses. This would likely change during franchise renegotiation, but will remain as is with the proposed five year extension. o NWSCCC/CCX Ós PEG Fee is $1.36 per subscriber. It may only be used on capital expenses. - The two commissions are experiencing different rates of decline in cable subscribers. o NMTV is seeing a 4.2% annual decline in cable subscribers. o NWSCCC/CCX is seeing a 5.7% rate of decline in cable subscribers. - The estimated household growth for the two commissions differs. o NMTV member cities expect to experience 31% household growth from 2020 Î 2050. o NWSCCC/CCX member cities expect 20% household growth from 2020 Î 2050. - The two commissionsÓ franchises are at different points in the renewal process. o NMTV is considering a five year extension of the current franchise. o NWSCCC/CCX Ós franchise expires at the end of 2024. - The two commissions pay their staffs at different rates. On average, NWSCC/CCX pays its staff 29% more than NMTV. - Budgeting philosophies and priorities can vary across organizations. o NMTV has stayed within budget for each of the last four years. o NWSCCC/CCX has intentionally drawn from its reserves to cover $1.9M over the last four years. Its reserve fund still complies with the Office of the State AuditorÓs guidance to retain between 35-50% of expenditures in reserves. .®±³§¶¤²³3´¡´±¡²# ¡«¤.®±³§-¤³±®4¤«¤¢®¬¬´­¨¢ ³¨®­² #®¬¬´­¨¢ ³¨®­²#®¬¬¨²²¨®­#®¬¬¨²²¨®­ Yes, CCX Media is a nonprofit No, North Metro Television is not a Nonprofit nonprofit NWSCCC is a 238 joint powers cable NMTC is a 471 municipal joint powers Legal Statute commission. NWSCCC is a franchising commission. NMTC manages and negotiates authority with the authority to grant a the cable franchises, but each member city franchise for the entire territory of its grants the franchise. member cities. Expires at the end of 2024 Expired; have been in franchise negotiation Status of Cable since 2020. The commission is considering Franchise a five year extension of the current Agreement franchise. Each city has its own franchise. (18) 2 commission directors for (7) 1 commission director for each Commission each member city with equal member city w/weighted voting makeup voting rights Voting is weighted with each Matters are decided by simple member city receiving 1 vote for majority every 1,000 cable subscribers or fraction thereof There is no provision regarding elected officials Matters are decided by 51% of the votes cast and the affirmative vote The Cable Commission oversees the of a majority of the commissioners franchise and the CCX building (which it or the affirmative vote of ¾ of the owns). It does not have oversight over CCX appointed cable commissioners Media. Commissioners are elected officials .®³¤Ȁ¬ ­¸¢¨³¨¤² ±¤±¤¯±¤²¤­³¤£¡¸ ­ The Cable Commission oversees the ¤«¤¢³¤£®¥¥¨¢¨ «ȁ&®±¤· ¬¯«¤Ǿ2®¡¡¨­²£ «¤¨² franchise and North Metro TV. ±¤¯±¤²¤­³¤£¡¸¨³²¬ ¸®± ­£ ¢¨³¸¢®´­¢¨« ¬¤¬¡¤±ȁ"±®®ª«¸­0 ±ªǾ§®¶¤µ¤±Ǿ¨² ±¤¯±¤²¤­³¤£¡¸ ¢¨³¸²³ ¥¥¯¤±²®­ ­£  ±¤²¨£¤­³ȁ (15) 1 board member per city, 4 at-large Does not have a nonprofit board. Nonprofit board board members appointed by NWSCCC, 2 makeup board members elected by Create (Public Access) volunteers This board supervises CCX Media. It is not answerable to the Commission. There are two Executive Committees: one Four officers, elected from Executive for the Cable Commission and one for the amongst the cable commissioners Committee CCX (Nonprofit) Board. Officers may not hold their position for longer than 2 Cable Commission consecutive years Sevenmembers, elected from amongst the Cable Commissioners No specified term limits CCX (Nonprofit) Board Five members, elected from amongst the board members Officers may not hold their position for longer than 2 consecutive years Does not have an Operations The Operations Committee is Operations Committeecomprised of the city Committee administrators/managers from each member city The Operations Committee supervises NMTV staff and advises the Commission The Cable Commission meets quarterly The Cable Commission meets quarterly on Meetings 7:30 a.m. at CCX Media, NWSCCC followed the third Wednesday of the month at by CCX Media Board meeting, followed by 6:00pm. Meetings are February, June, Executive Committees September, and December. The Executive Committee meets quarterly on the first Wednesday of the month at 6:00pm. The Operations Committee meets monthly on the Tuesday before the first Wednesday of the month at 11:00am. 6900 Winnetka Avenue North 12520 Polk Street NE Location Brooklyn Park, MN 55428 Blaine, MN 55434 *building owned *building owned Hennepin County Anoka County Counties Served Brooklyn Center, Brooklyn Park, Crystal, Blaine, Centerville, Circle Pines, Ham Lake, Communities Golden Valley, Maple Grove, New Hope, Lexington, Lino Lakes, Spring Lake Park Served Osseo, Plymouth, Robbinsdale 356,048 (approx.24 % cable penetration ȩ 129,470 (approx.18 % cable penetration) Population .®³¤Ȁ¯¤­¤³± ³¨®­¨²¯¤±¢¤­³ ¦¤®¥¤«¨¦¨¡«¤ §®´²¤§®«£²¶¨³§¢ ¡«¤²¤±µ¨¢¤ 25 FTE + approx. 30 crew/part-time 9 FTE + approx. 35 crew/part-time Staff Channel 12/799 (SD/HD) programs by staff Channel 14 (SD) programs by public Channels Channel 20/859 (SD/HD)programs by Channel 15/859 (SD/HD) programs by staff public Channel 16/799 (SD/HD) city-related Channel 16 (SD) city-related .®³¤Ȁ##8£®¤²­®³¯±®µ¨£¤¨³²¢¨³¨¤²¶¨³§($ ¢§ ­­¤«²ȁ#¨³¸¬¤¤³¨­¦² ¨±®­¢ ¡«¤¨­3$ ®­«¸ȁ Amazon Fire, Apple TV, Roku, iPad, iPhone, Amazon Fire, Apple TV, Roku, iPad, iPhone, OTT Android Android $3.9 million Commission (of which 3.5M is $1.675 million for 2025 (operate as one Budget CCX budget) entity) .®³¤Ȁ³§¤±¤¬ ¨­¨­¦ͥΗΓΓª¦®¤²³®¡´¨«£¨­¦ ¤·¯¤­²¤² ­£²®¬¤«¤¦ «¥¤¤²ȁ Each city contributes all Franchise and PEG Each city contributes all Franchise and PEG Budget Source Fees Fees Paid to NWSCCC Paid to NMTC PEG and Franchise Revenue 2019: $5,107,280 2019: $2,105,966 2020: $5,162,150 2020: $1,962,565 2021: $4,765,183 2021: $1,946,985 2022: $4,482,716 2022: $1,882,692 2023: $4,163,106 2023: $1,778,583 Franchise Fees are 5% of gross cable Franchise Fees are 5% of gross cable system revenue. PEG Fees are a per cable system revenue. PEG Fees are a per cable subscriber fee. subscriber fee. -5.7% annually -4.2% annually Rate of Decline $1.36 per subscriber $3.30 per subscriber PEG Fee Can only be used for capital expenses. Can be used for capital and operational expenses. 2019: NA 2019: $1,756,193 Budget 2020: $5,238,402 2020: $1,735,414 2021: $5,499,993 2021: $1,661,294 2022: $5,156,423 2022: $2,080,552 2023: $5,285,644 2023: $2,041,422 2024: $4,288,375 2024: $1,991,494 CCX returns 5% of its Franchise Fees to its NMTV returns a set amount of money to its Funds Returned to ¬¤¬¡¤± ¢¨³¨¤²  ² ȏ¢¨³¸ ¦± ­³²ȁȐ ΑΔυ ®¥ ³§ ³ member cities each year. That amount is Cities amount is divided equally among the nine decided upon during budgeting and is member cities. The remaining 75% is distributed in proporti®­ ³® ¤ ¢§ ¢¨³¸Ȍ² distributed in proporti®­ ³® ¤ ¢§ ¢¨³¸Ȍ² percentage of cable subscribers. percentage of cable subscribers. On top of this, each city also receives an additional $20,000. 2019: $396,453 2019: $400,000 2020: $381,943 2020: $400,000 2021: $375,406 2021: $225,000 2022: $376,681 2022: $200,000 2023: $369,606 2023: $150,000 2020 - $287,911 2020: $0 Budget Shortfalls 2021 - $574,940 2021: $0 (Expenses not 2022 - $362,052 2022: $0 covered by cable 2023 - $709,010 2023: $0 revenue or interest) $4M $1.2M Reserves The CCX (Nonprofit) Board approves its Approved by each member city. Budget Approval own budget. Neither the member cities nor the Cable Commission have input or approval. Down eleven staff members since 2021. Down two staff members since 2022. Both Staffing Levels Staff members retired or left for other jobs retired. Accountant/HR was replaced by and were not replaced for budgetary outsourced accountant. reasons. All staff members were production related. Two were PT/FT staff, Executive Director roll has not yet been receiving benefits. replaced. $149,000 Executive Director $102,909Executive Director Staff Salaries $104,000 Video Engineer $75,940Video Engineer $94,000 News Director $77,001News Director $110,000 Sports Director $77,001Sports Director $72,000 Studio Manager $67,745Studio Manager $77,000 Programming Coordinator $66,102Programming Coordinator $85,000 Special Events Coordinator $66,102Special Events Coordinator $76,000 Municipal Producer $59,862Municipal Producer $69,000 Sports Producer $55,078Sports Producer $69,000 News Producer $47,902News Producer $23/hr PT Sports Crew $22/hrPT Sports Crew $21/hr City Meeting Staff $20.60/hrCity Meeting Staff .®³¤Ȁ/­ µ¤± ¦¤.-46¤¬¯«®¸¤¤² ±¤¯ ¨£ ΕΜω«¤²²³§ ­##8¤¬¯«®¸¤¤² Member cities must remain part of A member city may withdraw from Commission the commission a full calendar year the commission the year after Withdrawal (January to December) following appropriate notice is given the year appropriate notice is Withdrawing member cities forfeit given all rights to commission assets Withdrawing member cities forfeit all rights to commission assets 2 FT staff, 2 PT staff 1 FT staff Administration 3.5 FT staff 1 FT staff Tech Services Free tech support to all cities Free tech support to all cities Arranging and supervising bids Arranging and supervising bids Editing bids Editing bids Supervising contractor installs Supervising contractor installs Station maintenance Station maintenance On call On call Purchase and install equipment on behalf of city halls 8 FT staff dedicated to news 1.5 FT staff dedicated to news News Produce daily stories for web Produce frequent stories for web 0±®£´¢¤ £ ¨«¸Ǿ ΐΏ ȟ ΐΔ ¬¨­´³¤ Produce bi-weekly segment for news segment for cable channel channel News department also leads election coverage 4 FT staff, 30 PT staff 2 FT staff. 30 PT staff Sports/Events 120 games/events televised in 147 games televised in 2023 (94 2023 high school, 48 USA Cup, 5 grade school football championships) 39 other events televised: concerts in the park (17), dance recitals (9), 8 additional events: parades (5), commencements (8), city parades graduations (3), (5) Games on web are behind NSPN.tv Games/Stories are free to view paywall/subscription service Biweekly sports cast airs year Weekly sportscast airs during round school year 16 High Schools Covered: 3 High Schools Covered: Blaine, !±¬²³±®­¦Ǿ "¤­¨«£¤ȃ3³ȁ - ±¦ ±¤³Ȍ²Ǿ Centennial, Spring Lake Park Breck, Brooklyn Center, Champlin Average of 31 games per school in Park, Cooper, Hopkins, Maple 2023 Grove, Osseo, Park Center, Providence, Totino-Grace, Wayzata, Heritage Christian Academy, some West Lutheran, Maranatha Average of 7.5 games per year per school in 2023 .®³¤Ȁ##8¢®µ¤±²²¤µ¤± «¯±¨µ ³¤§¨¦§²¢§®®«² ¨­³§¤² ¬¤¬ ­­¤± ²³§¤¨±¯´¡«¨¢§¨¦§ ²¢§®®«²Ǿ¨­¢«´£¨­¦®­¤²¢§®®«³§ ³¨²­®³¨­  ­¸®¥³§¤¨±¢¨³¨¤²ȁ 2 FT staff, 11 PT staff 1FT staff, 4 PT staff Cities 401 meetings covered in 2023 316 meetings covered in 2023 Staff city council meetings Staff city council meetings & Anoka County Board meetings 20 forums in 8 city halls covering 22 forums in 2022 Election Coverage 43 races in 2022 Candidate interviews in 2022: 33 Candidate Statements in 2022: 83 different candidate interviews, different candidate statements, each about 15 minutes long each 45 seconds long aggregated aggregated and organized by and organized by city on the CCX contest on the NMTV website. website Candidates also get to submit a response to an NMTV written questionnaire that is also published on our webpage No dedicated scheduling staff 1 FT Scheduling Departments are expected to Schedules all channels, including schedule their own programs city channels and city meetings CCX is currently rolling out closed Closed Captioning provided for all Closed Captioning captioning of city meetings for the programming on Channels 14, 15, first time and 16. 5 to 6 cities now have captioned 10,710 Live Captioning Hours for city meetings, live and on demand City Channels provided in 2023 The goal is to have all city meetings 10,710 Post Captioning Hours for captioned by the end of 2024 City Channels provided in 2023 Hours for City Channels provided Captioning is not available for staff in 2023 programs (news, sports, etc) or public access. 627 Combined Live and Post The goal is to begin captioning staff Captioning Hours for NMTV programs in 2025. (Channel 15) 484.5 Post Captioning Hours for Public Access Percentage of Cable Programming Captioned in 2023: 100% Percentage of Online Programming Captioned in 2023: 100% All city meetings hosted on CCX All city meetings hosted on NMTV City Meeting VOD servers and available on the CCX servers and available on the NMTV website website CCX staff bookmarks city meetings NMTV staff bookmarks city at city request meetings at city request CCX does not offer podcasts of city Podcast of City Meetings provided Podcasts meetings by NMTV staff and hosted by NMTV at City request 55 City Meeting Podcasts created ¨­ ΑΏΑΒ Ȩ3¤¯³ ȟ $¤¢ȩ Podcasts available on Apple Podcasts, Spotify, Google Podcasts, Podbean, Amazon Music, iHeart Radio, and Pocketcasts CCX does not offer transcripts of AI transcriptions of City Meetings Transcripts city meetings provided by NMTV staff at City request 27 City Meeting Transcripts ¢±¤ ³¤£ ¨­ ΑΏΑΒ Ȩ.®µ ȟ $¤¢ȩ 1,746 New Programs 1,174 New Programs Cablecast Programs Other data not available 28,024 Total Cablecast Programs 23,382 Total Cablecast Program Hours 9,399 Programs Cablecast on City City Channels 8,238 Cablecast Program Hours on City Channels 1.5 staff members + internship .75 full time staff Create/Public program Equipment Training classes offered Access By appointment, some classes by appointment advertised. 6-10 scheduled classes per year for 3-4 Annual Producer meet-Movie History and Internet ups/educational opportunities for Literacy Series. community Training hours in 2023: 29 hours Training hours in 2023: 147 hours (Classes: Studio (25), portable (Classes: orientation (58), studio camera (4)) (41), portable camera (18), editing Movie History: 18 students, 27 (30)) class hours Approx. 120 members in 2023; Internet Literacy: 100 students, completed training for 58 new 150 hours members in 2023 Station Tours: 20 attendees, 20 1177 total programs submitted for hours 2023: 482 locally produced 46 active members in 2023 programs in Create studios, 695 184 non-members using station programs submitted by non- facilities, staff, and equipment or members attending classes Facilities for volunteers: 2 studios 571 total programs submitted for w/1 green screen, podcast studio, 2023: 297 programs produced by 5 edit suites, equipment check-out members, 274 produced by non members North Metro TV keeps a library of classes available VOD. In 2023, we had 161,745 VOD students for 17,419 class hours. Facilities for public use: 2 editing studios (with tape dubbing equipment), 2 studios w/ 1 white wall and 1 green screen, equipment check-out 1 FT staff Website Digital/Social Website (2) YouTube (2 pages) Presence YouTube (2 pages) Facebook (1 page) Facebook (3 pages) Instagram (1 account) Instagram (3 accounts) Twitter/X (1 account) Twitter/X (3 accounts) 1,278,931 website visitors in 2023 63,356 website visitors in 2023 Website Highest month: March 144,607 Highest month: August 10,000 visitors visitors 176k subscribers for YouTube Sports 9.58K subscribers for YouTube Digital Reach 4.5K followers on Facebook 6,455,511 views in 2023 105 followers on Facebook-Sports $28,655 generated 226 followers on Instagram 799,481 hours watched in 2023 40 followers on Twitter/X Highest: March w/767,957 (65 percent decrease over 2022) 6.41k subscribers for YouTube News/Cities 1.360,456 views in 2023 (48% increase over 2022) 29,061 hours watched in 2023 (59% increase over 2022) Highest: March w/222,795 views ΐΕ+ ¥®««®¶¤±² ®­ & ¢¤¡®®ªȡ##8 -¤£¨  Top story 154,778 accounts reached 1520 FB posts in 2023 193 followers on Facebook-CCX Sports* (brand-new page!) 1.2K followers on Facebook-CCX Create 658 followers for CCX Sports on Instagram 429 followers for CCX Create on Instagram 2048 followers for CCX Media on Instagram 7020 followers on CCX Sports on Twitter/X 849 tweets with 1.5M impressions and 27K clicks 4130 followers on CCX News on Twitter/X 1,389 tweets with 624K impressions and 9,732 clicks 411 followers on CCX Create on Twitter/X No email newsletter Constant Contact Email subscription 7088 weekly subscribers that can service subscribe to a newsletter curtailed to their choice of city, school, or sports content (17 combinations possible) 2 FT staff members O FT staff members For-Hire Custom production services for Made $52,266 in 2023 schools, cities, nonprofits and Clients: Met Council, CCX, CTN, others National Sports Center, League of $58,480 invoiced in 2023 for 27 Women Voters, schools, dance projects studios, chambers of commerce, and others. Clients: Anoka Hennepin Schools, -¨­­¤²®³  3³ ³¤Ǿ #¨³¸ ¦®µȌ³²Ǿ Nonprofits, North Memorial, small local businesses Digital Downloads or Dubs $20 Digital Downloads $16 For Sale each (graduations, games) Made $2,432 in 2023 Home movie transfers: Home TV Movie, Film, Photos/Slides, Audio tape, DVD duplication, Record family stories. Local residents can transfer their video tape home movies for free. Transfers are also available for a fee. In 2023, NMTV staff transferred 965 video tapes, 889 film reels, 8008 slides and photographs, and 353 DVDs. Hire for a class or speaker Made $23,517 in 2023 1080i 59.94 720p 59.94 Video Format CCX does not have a drone. NMTV has licensed and insured pilot on Drone staff. Estimated 20% from 2020-2050 Estimated 31% from 2020-2050 Estimated Household Growth None None Debt Commission founded circa 1980 Commission founded in 1980 Age/History of Commission NORTH METRO TV Services and Responsibilities Video Engineering Keep audio, video and networking operational for NMTV, the seven Member Cities, and the mobile production van. Troubleshoot and maintain networks. A lot of the system’s video equipment runs on an IP network. Coordinate with schools, public buildings’, and arenas’ network administrators on subverting firewalls for live programming signal transport. Research methods of production as technology advances. Coordinate video equipment upgrades with vendors for any video related equipment for NMTV and for City Council Chamber production systems. Oversee bidding process, tear-out, new installation, and training. Create and maintain wire mapping documents for video and audio systems. Ongoing new equipment replacement research and recommendations. (Cameras, switchers, mics, audio boards, lights, recording devices, back-up power, surge protection, networking, and video transport.) Equipment repair. Emergency and preventive equipment maintenance. Provide training for city and NMTV staff in usage of video production system. Install equipment for and monitor HD channel signal transport from city hall to NMTV head-end. Coordinate with Comcast on transmission in Master Control, dedicated internet and public internet connections, and city cable equipment and signal issues. On-call for troubleshooting during events and city meetings. Channel Management Provide all equipment necessary to program NMTV and city channels. Including devices to transport signals from City Hall, servers to record signal, software and servers to play programs on channels, devices to create graphics pages on channels. Servers to stream channels live on the internet and OTT ( Over the top) channels like Roku and AppleTV. 24/7/365 programming of channels. Signal testing for live meetings on cable meetings and live Zoom meetings. On-call during live meetings to troubleshoot problems. Provide bandwidth for live meeting cablecast and recording, live streaming channels on the internet and video on demand. Schedule all programs on channels. Coordinate all schedules with city staff. Upload city related videos to city websites/YouTube pages All NMTV channels are available as an app on Roku and Apple TV. This means that any citizen with any device (TV, cable service, no cable service, computer, phone, tablet) can access all NMTV channels, including city channels. Conduct regular system software updates. Maintain detailed programming database in Cablecast to facilitate ease of tracking statistics or creating specific reports with multiple sort criteria. Monitor health of UPS systems and health of multiple RAID systems in Cablecast equipment and replace hard drives as needed. Video-On-Demand All city meetings are provided via video-on-demand, with bookmarked agendas, for instant access to specific agenda items. Link video-on-demand libraries to city websites. Maintain video-on-demand meetings archive for amount of time requested by each city. Provide DVD or USB copies of meetings, upon request, to cities. City Meeting Coverage Schedule staff to record and live-stream all city meetings. Assign a back-up staff person for every meeting. Create and edit manuals for operating equipment in council chambers. Hire and train staff to operate council chamber equipment. Coordinate meeting schedules and monitor for changes. Communicate with staff regarding any equipment issues during production. Follow-up with recording staff regarding potential news stories from meeting agenda. Closed Captioning Provide closed captioning services on all live city meetings and sporting events. Provide closed captioning on all pre-recorded programs. Provide closed captioning on all playback platforms including cable channels, streaming channels, Youtube, video-on-demand, and OTT channels such as Roku and AppleTV. Meeting Podcasts Provide audio of city meetings as a podcast. Podcasts available on seven podcasting platforms including Spotify, iHeartRadio, Amazon Music, Apple, and Google. Meeting Transcription Service Developing transcription service for city meeting audio. Intended to make writing minutes easier. Currently testing, with good success. Staff Program Production Weekly production of NMTV News. Election programming. Weekly production of Sports Den, a high school sports highlights program, during school year. High school sporting events. Youth league sporting events. High school coach and captains interviews. City promos. City issues. Police and Fire department videos. City staff profiles. Mayor's Minutes. City event coverage...parades, festivals, charity events. Videos for internal city staff use....such as training videos. Arrive Alive. Business profiles. Non-profit profiles. Serve as an on-call production house for cities. Staff of full-time, award-winning video professionals on call to meet all of cities' video needs. Educational Traveling lecture series at Senior Centers, Libraries, Senior living facilities, Anoka County History Center, City Park & Rec Departments, and Continuing Education. Internet literacy for seniors – taught at the Mary Ann Young Center Teach video production classes to public. 1. Documentary filmmaking. 2. Narrative filmmaking. 3. Screenwriting. 4. Creating public service announcements. 5. Recording sound. 6. Cameras and mics. 7. Editing. 8. Studio production. 9. Private, specialized workshops. Provide professional video production equipment for use by public at no cost. Have work programs/internships for special needs students. Provide internships and employment to video production students. Commercial Live streaming services for non-profit fund-raisers, concerts, sporting events, and other presentations. Home Movie Transfer program. Staff can transfer personal home videos, films, slides and photos to DVD or USB formats. Your History MN Media Archive Studio and other equipment rental. Drone services. Video production services. Closed captioning. Drone Services Provide Inspire 2 and Avata drones and fully licensed drone pilot. Capable of exterior and interior drone shoots. Maintain drone registration and pilot certification. On-site/on-line surveys of drone flight location. Obtain FAA permissions and authorizations. Obtain permissions and authorizations from other governing bodies as needed. Upload and sync all approved authorizations into drone software. Capture of aerial video and photos. Image enhancement and encoding. Posting final product to various platforms. Miscellaneous Services Provide licensed music for productions. Maintain relationships with MN State High School League and school staff for event coverage permissions. Provide website and social media content. Still photography for publications or websites. Franchise Administration Franchise renewal. Handle subscriber complaints. Monitor franchise compliance. Franchise violation notifications. Franchise settlement agreements. Cable Company transfer of ownerships. Technical audits. Fee audits. Needs assessments/viewer surveys. Monitor FCC and State activities that affect franchise. Monitor public-rights-of way rulings. Work with legal counsel to create model ordinances that benefit Member Cities, such as Drone Model Ordinance/Usage. CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item Department: Requested Council Meeting Date: November 13, 2024 Public Works # WS TITLE OF ISSUE: Mowing Contract BACKGROUND AND SUPPLEMENTAL INFORMATION: The city has historically contracted mowing services due to a small staff and cost. Our current vendor is spending 25-30 hours per week mowing and weed whipping city owned property. Additional hours are spent servicing the equipment. They utilize 4, zero-turn mowers, 3 trailers, multiple weed whips and blowers Mowing is completed Mondays, weather permitting. This provides the athletic fields with good playable fields for the weekÓs activities. During times of drought, weekly mowing is canceled without charge to the city. This occurs one to four times per year (saving $2-8k). Without a mechanic on staff, repair work and blade sharpening may need to be contracted out. Storage of the mowers may require additional building space. Recently, hiring seasonal staff has been difficult and their availability is usually shorter than the growing season. For these reasons, staff continues to recommend a contracted mowing service vs. using city staff. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 V. TITLE OF ISSUE: Appoint Junior Council Member BACKGROUND AND SUPPLEMENTAL INFORMATION: The City Council interviewed Junior Council Member candidate Sophie Wynn at their November 13, 2024 work session. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to appoint Sophie Wynn as the Junior Council Member for the 2025 Calendar year. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration 4.2 TITLE OF ISSUE: Resignation of Matthew McCabe from Planning and Zoning Commission BACKGROUND AND SUPPLEMENTAL INFORMATION: The city is in receipt of the resignation of Planning and Zoning Commissioner Matthew McCabe. At the time of this report, the Planning and Zoning Commission had not yet met to formally accept the resignation. However, we anticipate that the commission will meet on November 12 to take that action. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to accept the resignation of Planning and Zoning Commissioner Matthew McCabe and declare a vacancy on the commission. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ email resignation Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ From:Matthew McCabe To:Mark Statz Subject:P&Z Commission Date:Thursday, November 7, 2024 1:43:59 PM Caution: This email originated outside our organization; please use caution. Hi Mark- Just wanted to send you a quick note thanking you for all that you do for the city. I would like to submit my resignation from the Planning and Zoning Commission effective immediately. With basketball season starting up and responsibilities for my new job ever expanding I don't believe I will have the necessary time, effort or focus that some of these new ventures the city is planning will require. It was a wonderful experience and I will keep my eye on it if anything opens up in the future. Thanks, Matt McCabe CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration 5.1 TITLE OF ISSUE: P.H. Notice - Delinquent Municipal Utilities & Nuisance/City Abatement - Prop. Tax Payable 2025 BACKGROUND AND SUPPLEMENTAL INFORMATION: On an annual basis, per State Statute, 429.101: Unpaid Special Charges May be Special Assessments & 504B.445, Subd. 4 and City Code, Chapter 50, Subd. 51.05; the City recoups outstanding utilities and nuisance/city abatement/assessment agreements, etc. from its residents that are in the arrears or utility charges and/or, who have needed/required/agreed for city services that were provided throughout the year. A public hearing is required allowing for individuals input and an opportunity to appeal. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Obtain input from residents For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, that the City Council of the City of Centerville will consider the adoption of special assessments against properties that have delinquent utilities charges for the year 2023/2024 and outstanding balances associated with City services/assessments (i.e., lawn maintenance, property cleanup, etc.). The hearing is scheduled for Wednesday, November 13, 2024 at 6:30 p.m. or shortly thereafter. The purpose of the meeting is to consider the certification of the delinquent City charges for utilities, garbage and other services provided to properties that have unpaid charges due on or before November 5, 2024. The proposed assessment roll is on file for public inspection at the City ClerkÓs office. Written or oral objections will be considered at the meeting. No appeal to district court may be taken as to the amount of an assessment unless a written objection signed by the affected property owner is filed with the Municipal Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to district court pursuant to Minn. Stat. §429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the mayor or clerk. The City Hall is ADA accessible. Requests for hearing assisted devices or a sign language interpreter must be received before 4:00 p.m. October 30, 2024. All persons interested are invited to attend and to be heard, verbally or in writing. You may call City Hall (651) 792-7934 if you have any questions. Teresa Bender, City Clerk Published in The Quad Community Press on October 22, 2024 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration V.2 TITLE OF ISSUE: Public Hearing - Ordinance #XXX Second Series 2025 Fee Schedule BACKGROUND AND SUPPLEMENTAL INFORMATION: Each year the city's fee schedule is updated. The fee schedule is incorporated into city code as a stand-alone ordinance. Therefore, we hold a public hearing and have two readings of the ordinance, prior to publication and adoption. A few small changes to the fee schedule are being contemplated, including: sewer rates, solicitor license fees, cannabis retail sales registration, builder escrows and miscellaneous typographic issues. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Hear staff report; open public hearing. Take public input. Motion to close the public hearing. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Draft Ordinance #XXX 2025 Fee Schedule Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration VI.1 TITLE OF ISSUE: Meeting Minutes - October 9, 2024 BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached are the minutes for the October 9 City Council meeting, for your review and approval. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the Minutes of the October 9, 2024 City Council meeting. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE CITY COUNCIL MEETING OCTOBER 9, 2024 Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled City Council Meeting on October 9, 2024, at City Hall in Council Chambers and the meeting was live streamed by North Metro TV at 6:30 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. CALL TO ORDER Mayor Love called the meeting to order at 6:30 p.m. ROLL CALL PRESENT: Mayor D. Love Not Approved Council Member Russ Koski Council Member Darrin Mosher Council Member Terry Sweeney Council Member Raye Taylor Junior Council Member Avery Sauber (Non-Voting) ABSENT: None STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz noted that under the Consent Agenda, Check #37102 was added along with Item #6., St. Genevieve Church Request for Bingo Permit (11/16/2024). Motion by Council Member Sweeney, seconded by Council Member Taylor to Approve the Set Agenda as Submitted. Motion carried. IV. APPOINTMENT/PRESENTATION/PUBLIC COMMENT 1. None V. PUBLIC HEARING 1. None City of Centerville City Council Meeting Minutes October 9, 2024 VI. APPROVAL OF THE MINUTES 1.September 11, 2024, City Council Meeting Minutes Mayor Love provided an opportunity for Council to make modifications if needed. Council Member Sweeney requested the following modifications: to add the word ÐcountryÑ to the first sentence in the meeting minutes before Ð23 years agoÑ; on page 3, Item #1, second paragraph, sentence #7 add ÐtuitionÑ after ÐofferingÑ and remove Ðthere are schools that are offeringÑ and ÐschoolÑ in the same sentence; paragraph #4, change the spelling of ÐdueÑ to ÐdoÑ; paragraph #6, change ÐlegislatureÑ to ÐlegislationÑ, add Ðthe lake andÑ before Ðland around theÑ, remove Ðreservation along withÑ and add Ðlake asÑ instead in the first sentence; sentence #5, add ÐnotÑ after ÐdoesÑ and change ÐimpactiveÑ to ÐimpactÑ and remove ÐofÑ from the same sentence; sentence #10 add ÐsÑ to ÐmineÑ; in the sixth paragraph, change the word from ÐimageÑ to ÐimagenÑ; in the second to the last sentence change ÐtoÑ to ÐofÑ; Item #2, first paragraph, sentence #5 add ÐsÑ to ÐdisplayÑ; sentence #13 change the word ÐneededÑ to ÐneedingÑ; paragraph 4, second sentence change the word ÐtheÑ to ÐtheyÑ; Item #3, paragraph #3 remove Ðis usageÑ from sentence #1; add an ÐeÑ to ÐPurchasÑ in the motion; under 2. Council Reports, c. Sweeney, (ii) Parks & Recreation Committee, remove ÐheÑ and add ÐedÑ to ÐappointÑ. Mayor Love requested Under Item #1, paragraph #7, last sentence to exchange the word ÐcaveatÑ to ÐexceptionÑ. Council Member Koski requested that Item #3, paragraph #1 be re-written as he did not understand the funding in the minutes. Motion by Council Member Sweeney, seconded by Council Member Koski to approve the September 11, 2024, City Council Meeting Minutes with the above stated revisions. All in favor. Motion carried. VII.CONSENT AGENDA 1. City of Centerville Claims through October 9, 2024 (Checks #37071-37101, E2300- E2308 & Voided Check #37033) & 37102) 2. Centennial Lakes Police Department Claims through October 3, 2024 (Checks #15413-15425, E202476-E2024079 & Payroll Check #15410-15412) 3. Centennial Fire District Claims through September 24, 2024 (Checks #9777-9783, E240012, & Payroll Check #9775-9776) 4. 2 AM Liquor License Renewals a) JV Summit Corporation b) S&B Center Corporation 5. Encroachment Agreement Î 1812 Laramee Lane Î Boulder Retaining Wall 6. St. Genevieve Church Request for Bingo Permit (11/16/2024) Mayor Love provided an opportunity for members to pull items for additional discussion. Council Member Mosher requested that Check #37099 be pulled for discussion or Item #1. Page 2 of 4 City of Centerville City Council Meeting Minutes October 9, 2024 Motion by Council Member Taylor seconded by Council Member Mosher to Approve Consent Items 2, 3, 4, 5, and 6 as presented. Motion carried. Council Member Mosher asked whether the check was for the new bobcat or the old bobcat. Administrator Statz stated that it was for the old bobcat and that he had discussions with the Sr. Accounting Clerk regarding the charges. Motion by Council Member Mosher, seconded by Council Member Taylor to Approve Consent item #1. Motion carried. VIII. OLD BUSINESS 1.None IX. NEW BUSINESS 1. Variance Request Î 7214 LaValle Drive Î Second Driveway Access Administrator Statz stated that this item was unanimously recommended by the Planning & Zoning Commission. He stated that it was a straightforward application with the home having two driveways prior to the installation of the abutting development and roadway. The second driveway was not extended to the new roadway and was there previously on the property. Administrator Statz stated that all three tests were met by statute for required variance. Motion by Council Member Koski, seconded by Council Member Taylor to Approve the Variance Request for 7214 LaValle Drive, Connection of Second Driveway Access as Submitted. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1.Administrator/Engineer Report Î Administrator Statz stated that his report was contained in the packet and that he would be happy to address any questions from the Council. He provided the Council with a brief review. Assistant City Administrator Lewis gave a brief update of DEED and their monthly business programming that is offered to businesses, AmazonÓs one year celebration and their willingness to participate in community programming, a brief update of EDA programming for local businesses, a brief marketing for Business Appreciation scheduled for November 4, 2024, from 5:30-7:00 p.m. at Southern Rail and a brief update of Small Business Saturday. 2. Council Reports Junior Council Member Sauber gave a brief update of athletics for the school for the upcoming week and stated that the following week was MEA. a. Taylor Î Council Member Taylor gave no report. (i) Economic Development Authority - Council Member Taylor stated that the board had a vacancy, and their next meeting would be held on October 16, 2024. Page 3 of 4 City of Centerville City Council Meeting Minutes October 9, 2024 (ii) Police Governing Board Î Council Member Taylor gave no report. b. Koski Î (i) Planning & Zoning Commission Î Council Member Koski reported that the Planning & Zoning Commission meeting was held on October 1 with two public hearings; the variance request and the downtown guiding documents (Zoning Code & Downtown Master Plan) and staff will bring back their suggestions for their review. He stated that Ms. Linda Broussard Vickers appeared before the Commission to provide some insight regarding the guiding documents as she was on the Commission for numerous years along with being a Council Member. (ii) Fire Steering Committee Î Council Member Koski stated that the next meeting was scheduled for October 24, 2024, at the Circle Pines Fire Station. c. Sweeney Î (i) Fire Steering Committee Î Council Member Sweeney gave no report. (ii) Parks & Recreation Committee Î Council Member Sweeney stated that they would be having another Name a Plow Contest, they continue to discuss a tree plan and discussed Skate/Sled nights with collaboration with Wargo Nature Center and he stated that the committee again briefly discussed the Fiore Tree and EDAs assistance if needed. (iii) Fire Protection Council Î Council Member Sweeney gave no report. d. Mosher Î (i) Economic Development Authority Î Council Member Mosher stated that several members toured the Xcel training facility in Hugo. (ii) Police Governing Board Î Council Member Mosher reported that two officers were sworn in. e. Love Î He reminded the audience that the EDA has a vacancy; about the Trunk or Treat event scheduled for October 26, 2024, from 9:30 Î 11:30 a.m. in the Centerville Elementary School parking lot, congratulated Amazon on their one-year anniversary, thanked the Centerville Lions for roadway cleanup and stated that the Centennial Fire District Meal Packing event was scheduled for October 26, 2024, from 8:30-11:00 a.m. at the fire hall. (i) North Metro Telecommunications Commission Î Mayor Love stated that on the Centerville Government Access Channel there were several history programs that focused on Centerville. (ii) Police Governing Board Î Mayor Love gave no report. (iii) Other Mayoral Reports Î Mayor Love gave no report. XI. ADJOURNMENT Motion by Council Member Taylor, seconded by Council Member Sweeney to Adjourn the Council Meeting of October 9, 2024, at 7:15 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 4 of 4 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration VI.2 TITLE OF ISSUE: Meeting Minutes - October 23, 2024 BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached are the minutes for the October 23 City Council Work Session and Meeting, for your review and approval. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the Minutes of the October 23, 2024 City Council Work Session and Meeting. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE WORK SESSION, CITY COUNCIL& CLOSED EXECUTIVE SESSION October 23, 2024 Pursuant to due call and notice thereof, the City of Centerville held their Work Session prior to their Regularly Scheduled Council Meeting of October 23, 2024, commencing at 5:00 p.m. The Council held their regularly scheduled City Council Meeting at 6:30 p.m.,and following the regular meeting a Closed Executive Session was heldin Council Chambers. The regularly scheduled meeting of 6:30 p.m. was live streamed by North Metro TV. WORK SESSION (5:00 PM) I.CALL TO ORDER Mayor Love called the meeting to order at 5:00 p.m. 1.Roll Call PRESENT: Mayor D. Love Not Approved Council Member Russ Koski Council Member Darrin Mosher Council Member Raye Taylor Council Member Terry Sweeney Junior Council Member Avery Sauber (Non-Voting) ABSENT:None. STAFF:City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis II.DISCUSSION ITEMS 1.Community Priorities Administrator Statz stated that over the course of the last 12 months or so, the Parks & Recreation Committee has obtained the community’s input regarding amenities/priorities. He stated that these opportunities for participation were March 25 – Community Open House, July 16 – Music in the Park, July 18 – Main Street Market and July 20 – Fete des Lacs. He explained that individuals were given 5 colored dots, and they placed them on each amenity/priority or a write-in priority. The colored dots were given priority levels with point allocations of 1-5, with 5 being the highest priority. Administrator Statz stated that a summary of the aggregated results were contained in Council’s packet. Brief discussion was held by Council. 2.Fire Station Roof Administrator Statz explained that upon Council’s direction, staff submitted for a solar grant for panel installation on the roofs of City Hall and the Fire Station. He stated that notification City of Centerville City Council Meeting October 23, 2024 of award would be received on October 21, 2024, if successful. He explained that the roof on the fire station was flat and was original to the building (approx. 1991). It was stated that the Capital Equipment Replacement Fund had the roof scheduled to be replaced in 2028. Administrator Statz stated that once the solar panels are placed, if replacement of the roof was needed, additional costs would be involved to remove the solar equipment. He stated that Council may want to consider replacing the roof prior to installation of solar equipment if the grant application was successful. Brief discussion was held by Council. 3. Public Display Policy Administrator Statz stated that the EDA recently placed permanent lighting on City Hall that has color changing options as part of their beautification/placement making program. It was stated that the Parks & Recreation Committee also will be purchasing a Fiore Tree for Corner Stone Park that has the option for lighting. He stated that staff drafted a policy regarding when the lighting would be illuminated (evenings, events, holidays, and authority of granting requests). He stated that staff had researched other communities within Minnesota who had policies: however, each policy was unique to the responsibility of authorization. Brief discussion was held by Council. III. ADJOURNMENT Mayor Love adjourned the meeting at 6:25 p.m. allowing for a 5-minute break prior to starting the regular Council meeting. COUNCIL MEETING (6:30 PM) Mayor Love called the meeting to order at 6:30 p.m. I.CALL TO ORDER 1. Roll Call PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Council Member Raye Taylor Council Member Terry Sweeney Junior Council Member Avery Sauber (Non-Voting) ABSENT: None. STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis Page 2 of 11 City of Centerville City Council Meeting October 23, 2024 City Attorney, Kurt Glaser II. PLEDGE OF ALEGIANCE III. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz stated that there wasa request for public commentary submittedfrom Ms. Nancy Golden which would be heard under Public Comment. Mayor Love stated that under Appointments & Presentations, the individuals have requested that their items be combined as they were about the same topic. Motion by Council Member Sweeney, seconded by Council Member Mosher to Approve the Agenda with the modifications stated above. All in favor. Motion carried. Public Comment Ms. Nancy Golden, 1654 Lakeland Circle, asked if Council and staff missed an opportunity for representatives of Anoka County to be at the meeting to discussion the recent incident that th happened on 20 Avenue and concerns of the business and residents that requested to be placed on the agenda this evening. Mayor Love stated that he would respond to Ms. Goldens concerns by stating that he did reach out to the County Commissioner who stated that he was aware of the incident, that he would be speaking with the Director of Public Safety. Mayor Love stated that he has yet to hear back from him. He stated that he was fully aware of the agenda item this evening. IV. APPOINTMENTS & PRESENTATIONS 1. Cassie Williams, Director of Creative Kids Academy - Safety on 20th Avenue Cara and Grant Johnson – Safety on 20th Ave near Creative Kids Ms. Cara Johnson, 1862 Partridge Place, Centerville, MNand Ms. Cassie Williams, 30980 Walmark Lane Dr, Chisago, MN and both introduced themselves to Council. th Ms. Johnson commented on the recent motorcycle accident that happened on 20 Avenue near Creative Kids Daycare on October 15, 2024. She stated that the motorcyclist lost control of th his motorcycle, came across 20 Avenue, across the path and crashed into the fencing of the daycare center’s toddler play area. She stated that no one was hurt, but what if. She thanked Creative Kids staff for their quick response to the victim, daycare children and their parents. She also thanked the public safety officials for their services. Ms. Johnson stated that she was asking that all take action to continue to protect the public from any other action that may happen and to protect the public from this type of incident happening again. She stated that th she had spoken with Commissioner Reinart, who seemed open to placing a barrier along 20 Avenue & Center Street protecting the Creative Kids Academy from a similar event in the future. She also stated that the burden of securing such barrier should not be borne by the Page 3 of 11 City of Centerville City Council Meeting October 23, 2024 business but rather Anoka County and the City of Centerville. Ms. Johnson also asked that th the passing zone between 20 Avenue and Center Street be removed, reduction of speed on th 20Avenue north and south between Main Street and CenterStreet and supportiveness between Anoka County, City Council and Creative Kids Academy along with transparency for the process. Ms. Johnson stated that she understood that a traffic study would be needed for speed adjustments, but what she wanted to understand was how to address this immediately and processes needed in partnership. Ms. Johnson also stated that the handout that was presented to council was where she would like to see the barriers and where the removal of the passing zone should be. Ms. Cassie Williams, 30980 Walmark Lane Drive, Chisago, MN, stated that she had spoken with two individuals with Anoka County who stated that the location of Creative Kids Academy is far enough away from the roadway to be in a considered “safe zone” from a roadway that has a 50-55 miles per hour speed zone. She stated that she was unsure how fast the motorcycle was traveling, but if it was a car, truck, a cargo van, etc. the accident would have been worse. She stated that the County has stated that a traffic study would be at least a year out. She asked if the city could assist in fast-tracking a study following this incident and possibly making the area around the Academy a school zone. Ms. Williams stated that she has started a petition and has 200 individuals signed up already. She stated that the safety of her kids mattered a lot. She thanked Council for their time and hoped she had their support. Mayor Love asked Attorney Glaser if Council had the ability to amend the agenda to add this item to the agenda. Attorney Glaser stated yes with a motion. Mayor Love asked Council for a motion. Motion by Council Member Mosher, seconded by Council Member Taylor to add Item th #3, under New Business, 20 Avenue Traffic. All in favor. Motion carried. V. PUBLIC HEARINGS 1. None VI. APPROVAL OF MINUTES 1. September 25, 2024, Work Session, City Council, and Closed Executive Minutes. Motion by Council Member Sweeney, seconded by Council Member Taylor to Approve the September 25, 2024, Work Session, City Council, and Closed Executive Minutes, as stated above. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville Claims through October 23, 2024 (Checks #37103-37143, E2309-2315 & Voided Check #36814, 36891, & 37044) 2. Centennial Lakes Police Department Claims through October 17, 2024 (Checks #15429-15441, E2024080-2024082 & Payroll Check #15426-15428) Page 4 of 11 City of Centerville City Council Meeting October 23, 2024 3. Centennial Fire District Claims through October 22, 2024 (Checks #9794-9796, E240013 & Payroll Check #9792-9793) 4. Encroachment Agreement, 1811 Laramee Lane - Fence 5. Contract – Embedded Systems – Warning Siren Monitoring Motion by Council Member Sweeney, seconded by Council Member Mosher to Approve the Consent Agenda as presented. All in favor. Motion carried. VIII.OLD BUSINESS 1. None IX. NEW BUSINESS 1. Personnel Policy Updates Administrator Statz stated that the City’s Health Care Savings Plan was turned down by the State of Minnesota and Finance Director DeJong thought that more flexibility for employees that may have been utilizing the program could take advantage of. He stated that the proposed language reverts to the previous language accordingly. Discussions were held internally with staff regarding the matter. Administrator Statz stated that the other modification was regarding the Earned Safe and Sick requirements with part-time employees earning over 80 hours, committee/commission members, etc. He stated that staff will continue to comply with the requirements. Motion by Council Member Koski, seconded by Council Member Taylor to Approve the Personnel Policy updates as presented. All in favor. Motion carried 2. Resolution 24-0XX Supporting Grant Application - Empowering Small Minnesota Communities (ESMS) Administrator Statz stated that this resolution is for a grant but not funding. He stated that it is for technical support associated with community engagement and it seemed to fit with our Downtown Master Plan and Comprehensive Plan in which this is geared towards obtaining community input. He stated that this would be a start and at little to no cost. Assistant City Administrator Lewis stated that she had participated in conversations with individuals from the University of Minnesota to obtain whether it would be viable to utilize the grant for community engagement and they concurred. She stated that the project would take 9-12 months, and that the city would be in line for additional funding due to the study and she felt that it was a good opportunity. She stated that the submittal timeframe is February 2025, and staff is asking for direction as to whether to submit and participate in the project in 2025. Council discussion ensued regarding follow-up/reporting, additional funding that may be needed. Assistant City Administrator Lewis stated that it was just technical assistance and no compliance reporting or matching funding requirements. Page 5 of 11 City of Centerville City Council Meeting October 23, 2024 Motion by Council Member Taylor, seconded by Council Member Mosher to Adopt Res.#24-022 Supporting Grant Application – Empowering Small Minnesota Communities (ESMS) as presented. All in favor. Motion carried th 3. Discussion of 20 Avenue & Center Street Traffic/Safety Mayor Love stated that he believed that the pedestrian path was the city’s and the city does have control over that. He stated that the city could make requests of the County and work with them but cannot make specific changes on our own. Administrator Statz stated that obstructions cannot be placed in the County’s road right-of-way. Discussion ensued regarding the City’s role with it being a safety issue, the corridor study recently completed do what we can with law enforcement, short term mitigation, state regulations, and things that can be addressed by the city.It was stated that it would be nice to protect pedestrians on the trail, alleviate last minute signally and braking in the area, completing the Fairview Street and Center Street alignment in the future, having additional space between the trail and road right-of-way, assisting with accelerating the alignment, ability to place signage such as no passing, etc. Administrator Statz presented the final study and stated that the recommended future plan for th 20 Avenue was that Fairview Street and Center Street align and include turn lanes. He stated that funding from Amazon was received to complete this in a two-year plan. He questioned whether to complete this as a stand-alone project or include it with Anoka County’s project. He stated that he advocated that it be a stand-alone project and on everyone’s radar. He stated that a round-a-bout was considered but eliminated as there would be either one at Cedar Street or Birch Street or both. He also stated that Amazon deeded a sliver of property to Anoka County where the roadway may have a potential to be moved to the east of this area and the th timing, 2 years, or with the 20 Avenue project. City Administrator Statz stated that the focus should be place on immediate changes and what can be completed. He stated that constructing a barrier may be an option. He stated that he did not believe that the County would allow the city to construct a barrier in the right-of-way or at least out of the “clear zone”. He explained that if there was an obstruction in the “clear zone” a guardrail is needed but if not in the “clear zone”, no guardrail per engineering guidelines and principles state. He felt that a temporary barrier could be constructed within days or weeks at the right-of-way or on private property. He also stated that discussions would be needed as to type, costs, permissions, etc. He felt that nothing stands in the way of placing barriers on private property as the County does not have jurisdiction on private property. He also stated that the City’s code can be adjusted if need be for this safety issue. He stated that he felt that was the quickest way to address this issue at this time and the other concerns were going to take longer to address than everyone would like. He stated that he does believe that the city can work with the County to expedite the other items as quickly as possible. Administrator Statz stated that he reached out to the Engineer as welland expected that a meeting will be held in the very near future. City Administrator felt that a no passing zone did not have unintended consequences, lowering the speed limit does not slow people down the data shows that it is not effective. He stated he was unsure that whether a daycare could be allowed to be designated a school, but City Page 6 of 11 City of Centerville City Council Meeting October 23, 2024 Attorney Glaser may speak to that issue. City Attorney Glaser stated that a school must qualify for a specific agenda and if they do then they qualify as a school zone and the speed limit would be reduced to between 15-30 mph during school hours. City Administrator stated that with a project looming, it poses an opportunity to make some improvements that are sensible and incorporated into the project. Additional discussion ensued regarding placement of a speed trailer/sign, additional law enforcement, kids at play signage, the trail being on constructed in the county right-of-way, the area feeling weird while walking, height of a barrier and trajectory of a vehicle play into this issue and stopping anything. Administrator Statz stated that the goal of the study is to th lower the speed on 20Avenue, and with round abouts are visual ques to drivers that it is an urban area and needs for decreasing speeds. Mayor Love stated installation of a guardrail on the Creative Kids site could be immediately installed along with a flashing yellow light and sign stating kids at play. City Attorney Glaser stated that if Creative Kids Academy meets the criteria of a school the County must recognize that and place signage and decrease the speed limit during school hours. Staff was directed to work with Creative Kids Academy to see if they meet the criteria of a school. Mayor Love asked Administrator Statz for an estimate of the cost of a barrier to be located on the Creative Kids Academy property. Administrator Statz stated that it would be a “Jersey” type barriers with Q3 completing the installation at approximately $10,000. Council Member Koski stated that he also spoke with the County Commissioner earlier today also and “Jersey” barriers would be a quick fix. He also stated that moving the play area to the other side of the building would also protect the children as this incident may increase their insurance rates. Administrator Statz stated that discussion needed to be had regarding public purpose of this expenditure and whether it was appropriate to be placing these barriers on private property. Administrator Statz stated that the EDA may want to include safety improvements to buildings for businesses to their grant program. Mayor Love stated that it needed to be determined whether the daycare fit the requirements of being considered a school, work with the County as three members of the Council have contacted them regarding the issue and advocate for collaboration on public safety in the area with potentially accelerating the intersection correction plan. Mayor Love stated that the Council was discussing the issue at the meeting which was being transparent. Motion by Mayor Love, seconded by Council Member Koskito allow staff to expend no more than $15,000 to install “Jersey” barriers, with the permission of Creative Kids Academyon the daycare side of the path from the corner of the front façade of the building to the south property line. Council Member Koski questioned whether the type of barrier needed to be distinguished, concern for cost and allowability of the City’s installation on private property and was their any conditions that should be placed in the motion for same. City Attorney stated that staff would determine, if clarification was needed, the item would be brought back to Council for consideration, but the motion was for authorization of staff to act on the installation. Council Member Mosher desired for the installation of a speed sign to be included, and Mayor Love stated that placing signage along the roadway would be completed by Anoka County Page 7 of 11 City of Centerville City Council Meeting October 23, 2024 rather than the city. Administrator Statz stated that Centennial Lakes Police and the County have mobile signage for speeds that could be deployed at no cost and staff will take care of. Council Member Taylor stated that she would be remiss to not support the motion, but she was not supporting the cost as a Council Member. She stated that she would vote against the motion, but not against the notion and that she was fully supported of the idea, but at this point in the juncture, she did not feel that she could vote in the affirmative as there was too many pieces of the puzzle that were not there. She clarified that it was the responsibility piece of have we explored all the options and then this is the last one and we are going to do thatas answers would be coming in the next two weeks when the Council will meet again. Council Member Sweeney stated that he had concerns regarding setting a precedence but was in favor of making the area safer without ramifications of Council’s action. Attorney Glaser stated that staff needed to ensure that the expenditure was a public purpose expenditure, and a report will be forthcoming soon. Council Member Sweeney asked if the motion covered the city. Attorney Glaser stated that law governs staff every day, and the motion directs staff to get the job done with parameters. He stated that staff would follow law ensuring that it gets completed. Council Member Sweeney stated that this was a temporary fix for a problem that needs a permanent fix. 4/5 vote with Council Member Taylor, nay. Motion carried. X. STAFF AND COUNCIL REPORT 1. Administrator’s Report - Administrator Statz stated that his report was contained in the packet and that he would be happy to address any questions from the Council. He provided Council with a brief review. Assistant City Administrator Lewis provide a brief review of the Centerville Cares portion of the Administrator’s Report and reviewed the EDA Board vacancy information contained in the report. She also reported that the EDA was collaborating with the Centennial Area Chamber on a Shop Local Campaign for local businesses to participate in marketing, discounts, promotions that they would like to entire shoppers in conjunction with Small Business Appreciation Week November 25-29 and Small Business Saturday, November 30, 2024. Jr. Council Member Sauber stated that winter sports were beginning, she stated that there was an Activities Fair recently for all non-athletic clubs, the Centennial Knowledge Bowl was starting their practices this week. Attorney Glaser thanked all that shared their concerns regarding the recent motorcycle accident and that it really illustrates the importance of traffic safety, and he thanked Council for taking quick action on the matter. 1. Council Reports Page 8 of 11 City of Centerville City Council Meeting October 23, 2024 a) Taylor (i) Economic Development Authority – Council Member Tayor stated that the lights had been installed on City Hall. b) Koski – Council Member Koski stated that the Volunteer Appreciation event took place the previous evening with the event being well organized. He stated that the Parks & Recreation Committee was the organizers, and he thanked volunteers and participation was good. (i) Planning and Zoning Commission – No report was given. (ii) Fire Steering Committee – Council Member Koski stated that the meeting would commence at 7 p.m. at the Circle Pines City Hall. He stated that there would be discussion regarding the contract with SBM (Spring Lake Park/Blaine/Mounds View) Fire Department c) Sweeney – Council Member Sweeney stated that St. Genevieve’s Church was also having a Trunk or Treat event at the church on October 26, 2024, later in the evening. (i) Parks and Recreation Committee – No report was given. (ii) Fire Steering Committee – Council Member Sweeney stated that the meeting was moved to October 24, 2024. (iii) Anoka County Fire Protection Council – No report was given. d) Mosher (i) Economic Development Authority – Council Member Mosher stated that their annual Business Appreciation would be taking place on November 4, 2024, from 5:30 – 7 p.m. at the Southern Rail. He stated that dinner would be served, and a guest speaker would be on site. Council Member Mosher stated that every year the participation grows. (ii) Police Governing Board e) Love – Mayor Love thanked Ms. Heidi Errickson-Grahek, Chair of the Parks & Recreation Committee, for organizing the event and he thanked all for their volunteer efforts (e.g. gardeners, Scouts, Lions, Committee/Commission Members, election judges, Main Street Market volunteers, etc.). He stated that is was a good turnout and a great event. He also reported that recently there was a Fire Department Open House which was also well attended. He stated that a member of the public held a cancer fundraising event and that too was well attended. He stated that Trunk or Treat and the Centennial Fire District Page 9 of 11 City of Centerville City Council Meeting October 23, 2024 would be holding events on October 26, 2024. He reported that he would be announcing the upcoming Centennial Football game. (i) North Metro Telecommunications Commission -No report was given. (ii) Police Governing Board – No report was given. (iii) Other Mayor Reports – No report was given. XI. RECESS REGULAR MEETING Mayor Love recessed the regularly scheduled Council meeting at 8:05 p.m. CLOSED EXECUTIVE SESSION This meeting is closed pursuant to MN State Statutes 13D.05, Subdivision 3(a), to evaluate the performance of the City Administrator. Mayor Love called to order the Closed Executive Session at 8:06 p.m. I. Call to Order/Roll Call Present were Mayor Love, Council Members Koski, Mosher and Sweeney, City Administrator Statz and City Attorney Glaser. II. Agenda Items 1. Annual Performance Review – City Administrator, Mark Statz This session’s duration was one hour and twenty-nine minutes. III. Adjournment Mayor Love adjourned the Closed Executive Session at 9:43 p.m. COUNCIL MEETING (CONT’D) XII. RECONVENE REGULAR MEETING Mayor Love reconvened the regularly scheduled Council meeting at 9:43 p.m. XIII.NEW BUSINESS (CONT’D) 3. Summary of Conclusions regarding the Evaluation of the City Administrator The City Administrator received a successful review. The terms and compensation of his employment were discussed. 4. Contract Amendment – City Administrator Page 10 of 11 City of Centerville City Council Meeting October 23, 2024 Motion by Council Member Taylor, seconded by Council Member Koski to increase the City Administrator’s Salary to $143,520, effective January 1, 2025, and to instruct the City Attorney to revise the Administrator’s written contractual agreement to ensure if reflects an ongoing employment-at-will relationship, subject to the additional terms found in the written agreement. All in favor. Motion carried. XIII.ADJOURNMENT Motion by Council Member Sweeney, seconded by Taylor to adjourn the City Council meeting at 9:44 p.m. All in favor. Motion carried. Page 11 of 11 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 1, 2024 Finance VII.1 TITLE OF ISSUE: City of Centerville Claims BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached claims list. 37144-37205,1626& Voided Check #37099 & 37128. COST AND SOURCE(S) OF FUNDING:254,319.45 REQUESTED COUNCIL ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Claims list Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 11/13/24 10:09 AM CITY OF CENTERVILLE Page 1 *Check Detail Register© Batch: 11-13-24 pay,1031-24PAY,10-24-24tasc,111324PAY2 Check #Check DateVendor NameAmountInvoiceComment 10100 MIDWESTONE BANK 11/07/24 2316 ePUBLIC EMPLOYEES RETIREMENT G 101-21704PERA$4,887.82PERA W/H - PAY PERIOD 23 Total $4,887.82 10/31/24 2317 eOPTUM BANK - H.S.A. G 101-21714HSA Payable$1,770.77H.S.A. W/H - PAY PERIOD 22 Total $1,770.77 10/31/24 2318 eMINNESOTA DEPT OF REVENUE G 101-21702State Withholding$1,394.66STATE W/H - PAY PERIOD 22 Total $1,394.66 10/31/24 2319 eIRS/EFTPS G 101-21701Federal Withholding$3,143.58FED W/H - PAY PERIOD 22 G 101-21703FICA Tax Withholding$5,126.88FICA/MED W/H - PAY PERIOD 22 Total $8,270.46 10/31/24 2320 ePUBLIC EMPLOYEES RETIREMENT G 101-21704PERA$4,670.27PERA W/H - PAY PERIOD 22 Total $4,670.27 11/07/24 2321 e OPTUM BANK - H.S.A. HSA Payable$1,770.77H.S.A. W/H - PAY PERIOD 23 G 101-21714 Total $1,770.77 11/08/24 2322 eNATIONWIDE RETIREMENT SOLUTION G 101-21705Other Retirement$1,250.00DEF. COMP W/H - PP 23 - B. DEJONG Total $1,250.00 11/12/24 2323 eIRS/EFTPS G 101-21701Federal Withholding$4,161.25FED W/H - PAY PERIOD 23 G 101-21703FICA Tax Withholding$5,898.64FICA/MED W/H - PAY PERIOD 23 Total $10,059.89 11/12/24 2324 eMINNESOTA DEPT OF REVENUE G 101-21702State Withholding$1,774.61STATE W/H - PAY PERIOD 23 Total $1,774.61 11/07/24 2325 ePSN E 601-49400-428ACH File Charge302795$267.11PSN ACH CHARGES - SERV THRU 10-1-24 THRU 10-31-24 ACH File Charge$267.11302795PSN ACH CHARGES - SERV THRU 10-1-24 E 602-43200-428 THRU 10-31-24 E 101-41400-428ACH File Charge$253.44302795PSN ACH CHARGES - SERV THRU 10-1-24 THRU 10-31-24 E 101-41400-428ACH File Charge302795$9.70PSN ACH CHARGES - SERV THRU 10-1-24 THRU 10-31-24 Total $797.36 11/12/24 2326 eMINNESOTA DEPT OF REVENUE G 601-20800State Sales & Use Tax$379.00OCT. 2024 SALES TAX - COMM WATER G 602-20800State Sales & Use Tax$1,796.00OCT. 2024 GARBAGE SOLID WASTE TAX R 601-49400-34600Water Meter Charges$87.00OCT. SALES TAX ON WATER METERS\\ Total $2,262.00 10/31/24 2327 eTASC G 101-21711FSA Payable$18.00TO RECORD F.S.A W/H PP 22 11/13/24 10:09 AM CITY OF CENTERVILLE Page 2 *Check Detail Register© Batch: 11-13-24 pay,1031-24PAY,10-24-24tasc,111324PAY2 Check #Check DateVendor NameAmountCommentInvoice Total $18.00 11/13/24 37144ACE SECURITY TECHNOLOGIES E 101-42280-300Professional Srvs107553$3,694.00REPLACE REAR DOOR & FRAME AT CITY HALL Total $3,694.00 11/13/24 37145AFLAC G 101-21712AFLAC Insurance052895$403.302024 AFLAC Total $403.30 11/13/24 37146ALL AMERICAN TITLE COMPANY G 101-11500Accounts Receivable$301.901845 REVOIR ST - OVER PD FINAL UT BILL Total $301.90 11/13/24 37147ALL SAFE GLOBAL E 101-43000-300Professional Srvs219925$333.81ANNUAL FIRE EXTINGUISHER Total $333.81 11/13/24 37148ANOKA COUNTY PROPERTY RECORDS E 101-41400-356Document Recording Fees$46.002424622.005 - 1812 LARAMEE LN - RECORDING DOC Total $46.00 11/13/24 37149ANOKA COUNTY TREASURY E 101-41400-433Dues and SubscriptionsB241017E$37.50BROADBAND - OCT. 2024 E 601-49400-433Dues and SubscriptionsB241017E$37.50BROADBAND - OCT. 2024 E 602-43200-433Dues and SubscriptionsB241017E$37.50BROADBAND - OCT. 2024 E 101-41400-441Conf. & SchoolingEC11052403$11.00M.STATZ GOV. MEETING - LUNCH Total $123.50 11/13/24 37150ARETE ADVISORS LLC E 101-41400-300Professional Srvs20242324$2,430.00REPORT OF FINDINGS - CUST. ID#44133144 Total $2,430.00 11/13/24 37151BRYANT, NATHAN G 101-11500Accounts Receivable$130.007087 BRIAN - OVER PD FINAL UT Total $130.00 11/13/24 37152CENTENNIAL LAKES POLICE DEPT E 101-42110-300Professional Srvs$90,795.25POLICE SERVICES - NOV. 2024 Total $90,795.25 11/13/24 37153CITY OF CENTERVILLE - MASTERCA E 101-41400-322Postage$9.95ENDICIA - ON LINE POSTAGE FEES E 101-41400-430Miscellaneous$15.99ZOOM MONTHLY SUBSCRIPTION E 101-41400-430Miscellaneous$1,027.15OUTDOOR LIGHTING - EDA EXPENSE E 101-42280-220Repair/Maint Supply$36.62SUPPLIES E 101-42400-212Motor Fuels$85.99FUEL E 101-43000-210Operating Supplies$482.41OPERATING SUPPLIES E 101-43000-212Motor Fuels$654.78FUEL E 101-43000-220Repair/Maint Supply$200.50MAINT. SUPPLIES E 101-43000-321Telephone$18.37CELL PHONE CASE E 101-43000-404Repairs/Maint Machinery/$34.94GRAB HOOKS E 101-45201-430Miscellaneous$86.96SUPPLIES FOR P & R - VOLUNTEER APPR E 101-43000-220Repair/Maint Supply$1,825.45MAINT SUPPLIES Total $4,479.11 11/13/24 10:09 AM CITY OF CENTERVILLE Page 3 *Check Detail Register© Batch: 11-13-24 pay,1031-24PAY,10-24-24tasc,111324PAY2 Check #Check DateVendor NameAmountCommentInvoice 37154 11/13/24 CONNEXUS ENERGY E 101-43000-380Utilities$299.042085 W CEDAR ST - PUBLIC WORKS- SERV THRU 10-28-24 E 101-43140-386Other Utilities$13.11STREET LIGHTS - 395653-219678 - SERV THRU 10-28-24 E 101-43140-386Other Utilities$128.48STREET LIGHTS - 395653-219699 - SERV THRU 10-28-24 E 101-43140-386Other Utilities$162.897100-20TH AVE - TRAFFIC SIGNAL - SERV THRU 10-28-24 E 602-43200-380Utilities$162.826900-20TH - LIFT STATION - SERV THRU 10-28- 24 E 601-49400-380Utilities$27.136800-20TH SCADA - SERV THRU 10-28-24 E 602-43200-380Utilities$27.136800-20TH SCADA - SERV THRU 10-28-24 Total $820.60 11/13/24 37155EDINA REALTY TITLE G 101-11500Accounts Receivable$45.721818 HOULE CIR - OVER PD FINAL UT Total $45.72 11/13/24 37156EVERGREEN RECYCLING LLC E 101-45350-300Professional Srvs3593$670.00RECYCLING - MATTRESSES AND APPLIANCES Total $670.00 11/13/24 37157EXECUTIVE TITLE G 101-11500Accounts Receivable$81.082016 WILLOW CIR - OVER PD FINAL UT BILL Total $81.08 11/13/24 37158GOPHER STATE ONE CALL INC E 601-49400-300Professional Srvs4100280$31.05OCTOBER 2024 SERVICES E 602-43200-300Professional Srvs4100280$31.05OCTOBER 2024 SERVICES Total $62.10 11/13/24 37159GREAT NORTH TITLE G 101-11500Accounts Receivable$60.712085 WILLOW CIRCLE - OVER PD FINAL UT BILL Total $60.71 11/13/24 37160HAI - GRETCHEN TIEU G 101-11500Accounts Receivable$18.881869 FOX RUN - OVER PD FINAL UT BILL Total $18.88 11/13/24 37161HAWKINS, INC. E 601-49400-216Chemicals and Chem Pro6900815$1,662.01CHEMICALS Total $1,662.01 11/13/24 37162INNOVATIVE OFFICE SOLUTIONS LL E 101-41400-200Office Supplies (GENERAIN4679607$118.47OFFICE SUPPLIES Total $118.47 11/13/24 37163INSTRUMENTAL RESEARCH INC E 601-49400-206TESTING5966$60.002024 OCT. WATER TEST Total $60.00 11/13/24 37164INTERNATIONAL UNION OF OPERATI G 101-21707Union Dues$140.00NOV. UNION DUES Total $140.00 11/13/24 37165KELLY'S KORNER 11/13/24 10:09 AM CITY OF CENTERVILLE Page 4 *Check Detail Register© Batch: 11-13-24 pay,1031-24PAY,10-24-24tasc,111324PAY2 Check #Check DateVendor NameAmountCommentInvoice E 101-45201-430Miscellaneous$430.87P & R VOLUNTEER APPRECIATION Total $430.87 11/13/24 37166KEY AUTOMOTIVE SERVICE CENTER E 101-43000-404Repairs/Maint Machinery/2335$67.05OIL & FILTER - 2021 CHEV - SLIVERADO 2500 E 101-43000-404Repairs/Maint Machinery/2339$109.04OIL & FILTER - 2021 CHEV - SILVERADO 2500 Total $176.09 11/13/24 37167KNIGHT BARRY TITLE UNITED LLC G 101-11500Accounts Receivable$103.941654 HUNTERS TRAIL - OVER PD FINAL UT BILL Total $103.94 11/13/24 37168KODIAK TECH SOLUTIONS LLC E 101-43000-300Professional Srvs2523$173.002024 ANNUAL FIRE ALARM INSPECTION Total $173.00 11/13/24 37169LEAGUE OF MN CITIE E 101-41400-441Conf. & Schooling412060$30.00T. BENDER - FALL FORUMS Total $30.00 11/13/24 37170LINCOLN NATIONAL LIFE INSURANC G 101-21721Long Term Disability Ins.$443.94LONG TERM DISABILITY - NOV. 2024 Total $443.94 11/13/24 37171MAHER, JEFFERY G 101-11500Accounts Receivable$26.141984 ROBIN LN N - OVER PD FINAL UT BILL Total $26.14 11/13/24 37172MAI ZINAG & KOU LEE G 101-11500Accounts Receivable$280.881704 CENTER ST - OVER PD FINAL UT BILL Total $280.88 11/13/24 37173MCDONALD HOPKINS E 101-41400-300Professional Srvs1529165$5,105.70POTENTIAL BUSINESS EMAIL COMPROMISE Total $5,105.70 11/13/24 37174MET LIFE INSURANCE CO. G 101-21706Hospitalization/Medical Ins$307.17DEC. 2024 DENTAL INS. Total $307.17 11/13/24 37175MET. COUNCIL ENV. SERV. (SDS) E 602-43200-440MWCC Charges0001179092$24,393.96DEC. 2024 WASTEWATER Total $24,393.96 11/13/24 37176METRO I-NET E 101-41400-300Professional Srvs2248$868.75IT SUPPORT E 101-43000-300Professional Srvs2248$868.75IT SUPPORT E 601-49400-300Professional Srvs2248$868.75IT SUPPORT E 602-43200-300Professional Srvs2248$868.75IT SUPPORT Total $3,475.00 11/13/24 37177MINN. DEPT. OF HEALTH E 601-49400-441Conf. & Schooling$23.00T. PETERSON WATER SUPPLY SYSTEM OPERATOR Total $23.00 11/13/24 37178MN DEPT OF LABOR & INDUSTRY G 101-24500Bldg. Permit Surcharge$86.14BUILDING SURCHARGES 11/13/24 10:09 AM CITY OF CENTERVILLE Page 5 *Check Detail Register© Batch: 11-13-24 pay,1031-24PAY,10-24-24tasc,111324PAY2 Check #Check DateVendor NameAmountCommentInvoice G 101-24501Plumbing Permit Surcharg$20.00PLUMBING SURCHARGES G 101-24502Mech. Permit Surcharge$17.00MECHANICAL SURCHARGES G 101-24503Elec. Permit Surcharge$17.00ELECTRICAL SURCHARGES E 101-43000-300Professional SrvsABR0341119$10.00PRESSURE VESSEL - 2085 W CEDAR ST - P.W. Total $150.14 11/13/24 37179MN PEIP G 101-21706Hospitalization/Medical Ins1450420$5,224.86HEALTH INS - THRU 12-31-24 Total $5,224.86 11/13/24 37180OLIVA CASEY & DEVIN LEHNHOFF G 101-11500Accounts Receivable$31.551949-72ND ST - OVER PD FINAL UT BILL Total $31.55 11/13/24 37181PETERSON COMPANIES, INC. E 101-45202-300Professional Srvs56279$263.70MAIN ST - STREET SCAPE - IRRIGATION SERVICE E 101-45202-300Professional Srvs57649$313.42LAMOTTE PARK - IRRIGATION SERVICE Total $577.12 11/13/24 37182PLAN IT SOFTWARE LLC E 101-41400-400Computer, Copier Main. CPLAN-0530$3,000.00NEW WEB VERISON LICENSE Total $3,000.00 11/13/24 37183PRAIRIE RESTORATIONS, INC. E 101-45202-300Professional SrvsINV-013289$2,525.00FALL 2024 - HIDDEN SPRING Total $2,525.00 11/13/24 37184PRATT HOMES G 401-24505Sod Escrow$5,000.0021-046 - 1313 MOUND TRL ESCROW RELEASE Total $5,000.00 11/13/24 37185PREMIER TITLE INSURANCE AGENCY G 101-11500Accounts Receivable$60.121832 OLD MILL CT - OVER PD FINAL UT BILL G 101-11500Accounts Receivable$200.821839 LARAMEE LN - OVER PD FINAL UT BILL G 101-11500Accounts Receivable$100.731825 LARAMEE LN - OVER PD FINAL UT BILL Total $361.67 11/13/24 37186PRESS PUBLICATIONS E 101-41410-340Advertising & Printing818197$35.52PUBLIC ACCURACY TEST E 101-41410-340Advertising & Printing818515$100.64ELECTION BALLOT E 101-41400-350Ord., Pub. Hearings, etc.819068$59.20PUBLIC HEARING - FEE SCHEDULE E 101-41400-350Ord., Pub. Hearings, etc.819070$82.88PUBLIC HEARING - ASSESSMENTS E 101-41410-340Advertising & Printing819822$130.24NOTICE OF ELECTIONS E 101-41910-350Ord., Pub. Hearings, etc.819823$41.44PUBLIC HEARING - CH. 116 CANNABUS E 101-41910-350Ord., Pub. Hearings, etc.819826$142.08PUBLIC HEARING - REZONE Total $592.00 11/13/24 37187R & R LEASING G 401-24510Other Escrow$2,225.73REHBEIN COMMERCIAL ESCROW RELEASE Total $2,225.73 11/13/24 37188R.J.S PROPERTY MAINTENANCE E 101-45202-650Lawn Mowing40224$2,965.00LAMOTTE PARK - AERATE TURF E 101-42280-650Lawn Mowing40224$500.00CITY HALL - AERATE TURF E 101-42280-650Lawn Mowing40476$270.00LAWN MOWING - CITY HALL E 101-43000-650Lawn Mowing40476$1,482.00LAWN MOWING - P.W. & ETC 11/13/24 10:09 AM CITY OF CENTERVILLE Page 6 *Check Detail Register© Batch: 11-13-24 pay,1031-24PAY,10-24-24tasc,111324PAY2 Check #Check DateVendor NameAmountCommentInvoice E 101-45202-650Lawn Mowing40476$3,534.00LAWN MOWING - PARKS Total $8,751.00 11/13/24 37189REHBEIN PROPERTIES G 401-24510Other Escrow$2,024.19REHBEIN INDUSTRIAL ESCROW RELEASE Total $2,024.19 11/13/24 37190REPUBLIC SERVICES, INC. E 605-45350-300Professional Srvs0899-004595$6,799.39RECYCLING - SERV THRU 10-31-24 E 604-43230-300Professional Srvs0899-004595$21,429.84GARBAGE - SERV THRU 10-31-24 Total $28,229.23 11/13/24 37191SAFEGUARD SECURITY E 101-42280-300Professional Srvs67607$59.95MONTHLY FIRE ALARM MONITORING W/ SERVICE PLAN Total $59.95 11/13/24 37192SHEEHY CONSTRUCTION E 101-43140-300Professional Srvs148$3,000.00RENTAL & INSTALLATION OF JERSEY BARRIERS - CREATIVE KIDS DAYCARE Total $3,000.00 11/13/24 37193STANTEC CONSULTING SERVICES IN E 101-41950-303Engineering Fees2298054$760.25GENERAL - SERV THRU 9-24-24 E 603-43000-303Engineering Fees2298054$51.25CLEARWATER CREEK - STORMWATER UT - SERV THRU 9-24-24 E 603-43000-303Engineering Fees2298054$51.252024 RCWD RULE REVISION - STORMWATER UT -- SERV THRU 9-24-24 Total $862.75 11/13/24 37194SUN LIFE INSURANCE COMPANY G 101-21708Short Term Disability Ins$279.83SHORT TERM DIS - DEC. 2024 G 101-21715Life Insurance$116.79LIFE INS. - DEC. 2024 Total $396.62 11/13/24 37195SUTTON TRANSPORT, INC. G 401-24510Other Escrow$6,715.48SUTTON TRANSPORT REMAINING ESCROW RELEASE Total $6,715.48 11/13/24 37196TASC E 101-41400-300Professional SrvsIN3248430$28.30ADMINSTRATIVE FEE - COBRA - SERV THRU 12-31-2024 Total $28.30 11/13/24 37197THILL, JOHN E 101-41410-430Miscellaneous$196.59REIMBURSE FOR ALUMINULM BRACKET, POWER STRIP & TWO SIDE TAPE & ZIP TIES - ELECTIONS Total $196.59 11/13/24 37198TITLE SMART INC G 101-11500Accounts Receivable$77.496873 MALLARD WAY - OVER PD FINAL UT BILL Total $77.49 11/13/24 37199TRI-STATE BOBCAT, INC. E 101-43000-404Repairs/Maint Machinery/V06900$584.32REPAIRS & MAINT - OIL CHANGE, FILTER Total $584.32 11/13/24 10:09 AM CITY OF CENTERVILLE Page 7 *Check Detail Register© Batch: 11-13-24 pay,1031-24PAY,10-24-24tasc,111324PAY2 Check #Check DateVendor NameAmountCommentInvoice 37200 11/13/24 TRU GREEN - CHEM LAWN E 101-42280-640Turf - Fertilizer / Weed Co202489080$128.16LAWN CARE - CITY HALL E 101-45202-640Turf - Fertilizer / Weed Co202489080$2,000.20LAWN CARE - PARKS Total $2,128.36 11/13/24 37201VERIZON E 101-42400-321Telephone9975880042$70.29CELL PHONE - SERV THRU 10-9-24 E 101-43000-321Telephone9975880042$70.29CELL PHONE - SERV THRU 10-9-24 E 601-49400-321Telephone9975880042$70.28CELL PHONE - SERV THRU 10-9-24 E 602-43200-321Telephone9975880042$70.28CELL PHONE - SERV THRU 10-9-24 E 603-43000-321Telephone9975880042$40.01TABLET - SERV THRU 10-9-24 Total $321.15 11/13/24 37202WALLGREEN, TIM & SHERRI G 101-11500Accounts Receivable$124.911813 FOX RUN - OVER PD FINAL UT BILL Total $124.91 11/13/24 37203XCEL ENERGY E 101-43140-386Other Utilities$15.807098 CENTERVILLE RD - SERV THRU 11-3-24 E 101-45202-380Utilities$149.856970 LAMOTTE DR - SERV THRU 11-1-24 E 101-45202-380Utilities$20.951601 LAMOTTE DR -SERV THRU 10-31-24 E 101-43140-386Other Utilities$16.181745 MAIN STREET - SERV THRU 10-31-24 E 101-43140-386Other Utilities$250.271682 MAIN STREET - SERV THRU 10-31-24 Total $453.05 11/13/24 37204ZEIGLER CAT E 101-43000-404Repairs/Maint Machinery/IN001670202$97.43COUPLINGS & HOSE - LABOR E 101-43000-404Repairs/Maint Machinery/IN001686023$30.45ELBOW, SEAL - O RING, CONNECTOR Total $127.88 11/13/24 37205ZYCH, RONALD & RACHEL G 101-11500Accounts Receivable$195.376943 IVY CT - OVER PD FINAL UT BILL Total $195.37 11/13/24 37206RANDAL ROMES & ANN BLOODHART G 101-11500Accounts Receivable$2,099.577264 MOUND CT - OVER PAID UTILITY BILL- REFUND Total $2,099.57 $256,437.02 10100 Fund Summary 10100 MIDWESTONE BANK 101 General Fund$180,932.45 401 Escrow/Legal/Engineering$15,965.40 601 Water Fund$3,512.83 602 Sewer Fund$27,654.60 603 Storm Water Fund$142.51 604 GARBAGE$21,429.84 605 RECYCLE SERVICE$6,799.39 $256,437.02 11/08/24 12:17 PM CITY OF CENTERVILLE Page 1 *Check Detail Register© Batch: 11-13-24 pay,1031-24PAY Check #Check DateVendor NameAmountCommentInvoice 10100 MIDWESTONE BANK 11/07/24 2316 ePUBLIC EMPLOYEES RETIREMENT G 101-21704PERA$4,887.82PERA W/H - PAY PERIOD 23 Total $4,887.82 10/31/24 2317 eOPTUM BANK - H.S.A. G 101-21714HSA Payable$1,770.77H.S.A. W/H - PAY PERIOD 22 Total $1,770.77 10/31/24 2318 eMINNESOTA DEPT OF REVENUE G 101-21702State Withholding$1,394.66STATE W/H - PAY PERIOD 22 Total $1,394.66 10/31/24 2319 eIRS/EFTPS G 101-21701Federal Withholding$3,143.58FED W/H - PAY PERIOD 22 G 101-21703FICA Tax Withholding$5,126.88FICA/MED W/H - PAY PERIOD 22 Total $8,270.46 10/31/24 2320 ePUBLIC EMPLOYEES RETIREMENT G 101-21704PERA$4,670.27PERA W/H - PAY PERIOD 22 Total $4,670.27 11/07/24 2321 eOPTUM BANK - H.S.A. G 101-21714HSA Payable$1,770.77H.S.A. W/H - PAY PERIOD 23 Total $1,770.77 11/08/24 2322 eNATIONWIDE RETIREMENT SOLUTION G 101-21705Other Retirement$1,250.00DEF. COMP W/H - PP 23 - B. DEJONG Total $1,250.00 11/12/24 2323 eIRS/EFTPS G 101-21701Federal Withholding$4,161.25FED W/H - PAY PERIOD 23 G 101-21703FICA Tax Withholding$5,898.64FICA/MED W/H - PAY PERIOD 23 Total $10,059.89 11/12/24 2324 eMINNESOTA DEPT OF REVENUE G 101-21702State Withholding$1,774.61STATE W/H - PAY PERIOD 23 Total $1,774.61 11/07/24 2325 ePSN E 601-49400-428ACH File Charge302795$267.11PSN ACH CHARGES - SERV THRU 10-1-24 THRU 10-31-24 E 602-43200-428ACH File Charge302795$267.11PSN ACH CHARGES - SERV THRU 10-1-24 THRU 10-31-24 E 101-41400-428ACH File Charge302795$253.44PSN ACH CHARGES - SERV THRU 10-1-24 THRU 10-31-24 E 101-41400-428ACH File Charge302795$9.70PSN ACH CHARGES - SERV THRU 10-1-24 THRU 10-31-24 Total $797.36 11/12/24 2326 eMINNESOTA DEPT OF REVENUE G 601-20800State Sales & Use Tax$379.00OCT. 2024 SALES TAX - COMM WATER G 602-20800State Sales & Use Tax$1,796.00OCT. 2024 GARBAGE SOLID WASTE TAX R 601-49400-34600Water Meter Charges$87.00OCT. SALES TAX ON WATER METERS\\ Total $2,262.00 11/13/24 37144ACE SECURITY TECHNOLOGIES E 101-42280-300Professional Srvs107553$3,694.00REPLACE REAR DOOR & FRAME AT CITY HALL 11/08/24 12:17 PM CITY OF CENTERVILLE Page 2 *Check Detail Register© Batch: 11-13-24 pay,1031-24PAY Check #Check DateVendor NameAmountCommentInvoice Total $3,694.00 11/13/24 37145AFLAC G 101-21712AFLAC Insurance052895$403.302024 AFLAC Total $403.30 11/13/24 37146ALL AMERICAN TITLE COMPANY G 101-11500Accounts Receivable$301.901845 REVOIR ST - OVER PD FINAL UT BILL Total $301.90 11/13/24 37147ALL SAFE GLOBAL E 101-43000-300Professional Srvs219925$333.81ANNUAL FIRE EXTINGUISHER Total $333.81 11/13/24 37148ANOKA COUNTY PROPERTY RECORDS E 101-41400-356Document Recording Fees$46.002424622.005 - 1812 LARAMEE LN - RECORDING DOC Total $46.00 11/13/24 37149ANOKA COUNTY TREASURY E 101-41400-433Dues and SubscriptionsB241017E$37.50BROADBAND - OCT. 2024 E 601-49400-433Dues and SubscriptionsB241017E$37.50BROADBAND - OCT. 2024 E 602-43200-433Dues and SubscriptionsB241017E$37.50BROADBAND - OCT. 2024 E 101-41400-441Conf. & SchoolingEC11052403$11.00M.STATZ GOV. MEETING - LUNCH Total $123.50 11/13/24 37150ARETE ADVISORS LLC E 101-41400-300Professional Srvs20242324$2,430.00REPORT OF FINDINGS - CUST. ID#44133144 Total $2,430.00 11/13/24 37151BRYANT, NATHAN G 101-11500Accounts Receivable$130.007087 BRIAN - OVER PD FINAL UT Total $130.00 11/13/24 37152CENTENNIAL LAKES POLICE DEPT E 101-42110-300Professional Srvs$90,795.25POLICE SERVICES - NOV. 2024 Total $90,795.25 11/13/24 37153CITY OF CENTERVILLE - MASTERCA E 101-41400-322Postage$9.95ENDICIA - ON LINE POSTAGE FEES E 101-41400-430Miscellaneous$15.99ZOOM MONTHLY SUBSCRIPTION E 101-41400-430Miscellaneous$1,027.15OUTDOOR LIGHTING - EDA EXPENSE E 101-42280-220Repair/Maint Supply$36.62SUPPLIES E 101-42400-212Motor Fuels$85.99FUEL E 101-43000-210Operating Supplies$482.41OPERATING SUPPLIES E 101-43000-212Motor Fuels$654.78FUEL E 101-43000-220Repair/Maint Supply$200.50MAINT. SUPPLIES E 101-43000-321Telephone$18.37CELL PHONE CASE E 101-43000-404Repairs/Maint Machinery/$34.94GRAB HOOKS E 101-45201-430Miscellaneous$86.96SUPPLIES FOR P & R - VOLUNTEER APPR E 101-43000-220Repair/Maint Supply$1,825.45MAINT SUPPLIES Total $4,479.11 11/13/24 37154CONNEXUS ENERGY E 101-43000-380Utilities$299.042085 W CEDAR ST - PUBLIC WORKS- SERV THRU 10-28-24 E 101-43140-386Other Utilities$13.11STREET LIGHTS - 395653-219678 - SERV THRU 10-28-24 11/08/24 12:17 PM CITY OF CENTERVILLE Page 3 *Check Detail Register© Batch: 11-13-24 pay,1031-24PAY Check #Check DateVendor NameAmountCommentInvoice E 101-43140-386Other Utilities$128.48STREET LIGHTS - 395653-219699 - SERV THRU 10-28-24 E 101-43140-386Other Utilities$162.897100-20TH AVE - TRAFFIC SIGNAL - SERV THRU 10-28-24 Utilities$162.826900-20TH - LIFT STATION - SERV THRU 10-28- E 602-43200-380 24 E 601-49400-380Utilities$27.136800-20TH SCADA - SERV THRU 10-28-24 E 602-43200-380Utilities$27.136800-20TH SCADA - SERV THRU 10-28-24 Total $820.60 11/13/24 37155EDINA REALTY TITLE G 101-11500Accounts Receivable$45.721818 HOULE CIR - OVER PD FINAL UT Total $45.72 11/13/24 37156EVERGREEN RECYCLING LLC E 101-45350-300Professional Srvs3593$670.00RECYCLING - MATTRESSES AND APPLIANCES Total $670.00 11/13/24 37157EXECUTIVE TITLE G 101-11500Accounts Receivable$81.082016 WILLOW CIR - OVER PD FINAL UT BILL Total $81.08 11/13/24 37158GOPHER STATE ONE CALL INC E 601-49400-300Professional Srvs4100280$31.05OCTOBER 2024 SERVICES E 602-43200-300Professional Srvs4100280$31.05OCTOBER 2024 SERVICES Total $62.10 11/13/24 37159GREAT NORTH TITLE G 101-11500Accounts Receivable$60.712085 WILLOW CIRCLE - OVER PD FINAL UT BILL Total $60.71 11/13/24 37160HAI - GRETCHEN TIEU G 101-11500Accounts Receivable$18.881869 FOX RUN - OVER PD FINAL UT BILL Total $18.88 11/13/24 37161HAWKINS, INC. E 601-49400-216Chemicals and Chem Pro6900815$1,662.01CHEMICALS Total $1,662.01 11/13/24 37162INNOVATIVE OFFICE SOLUTIONS LL E 101-41400-200Office Supplies (GENERAIN4679607$118.47OFFICE SUPPLIES Total $118.47 11/13/24 37163INSTRUMENTAL RESEARCH INC E 601-49400-206TESTING5966$60.002024 OCT. WATER TEST Total $60.00 11/13/24 37164INTERNATIONAL UNION OF OPERATI G 101-21707Union Dues$140.00NOV. UNION DUES Total $140.00 11/13/24 37165KELLY'S KORNER E 101-45201-430Miscellaneous$430.87P & R VOLUNTEER APPRECIATION Total $430.87 11/13/24 37166KEY AUTOMOTIVE SERVICE CENTER E 101-43000-404Repairs/Maint Machinery/2335$67.05OIL & FILTER - 2021 CHEV - SLIVERADO 2500 11/08/24 12:17 PM CITY OF CENTERVILLE Page 4 *Check Detail Register© Batch: 11-13-24 pay,1031-24PAY Check #Check DateVendor NameAmountCommentInvoice E 101-43000-404Repairs/Maint Machinery/2339$109.04OIL & FILTER - 2021 CHEV - SILVERADO 2500 Total $176.09 11/13/24 37167KNIGHT BARRY TITLE UNITED LLC G 101-11500Accounts Receivable$103.941654 HUNTERS TRAIL - OVER PD FINAL UT BILL Total $103.94 11/13/24 37168KODIAK TECH SOLUTIONS LLC E 101-43000-300Professional Srvs2523$173.002024 ANNUAL FIRE ALARM INSPECTION Total $173.00 11/13/24 37169LEAGUE OF MN CITIE E 101-41400-441Conf. & Schooling412060$30.00T. BENDER - FALL FORUMS Total $30.00 11/13/24 37170LINCOLN NATIONAL LIFE INSURANC G 101-21721Long Term Disability Ins.$443.94LONG TERM DISABILITY - NOV. 2024 Total $443.94 11/13/24 37171MAHER, JEFFERY G 101-11500Accounts Receivable$26.141984 ROBIN LN N - OVER PD FINAL UT BILL Total $26.14 11/13/24 37172MAI ZINAG & KOU LEE G 101-11500Accounts Receivable$280.881704 CENTER ST - OVER PD FINAL UT BILL Total $280.88 11/13/24 37173MCDONALD HOPKINS E 101-41400-300Professional Srvs1529165$5,105.70POTENTIAL BUSINESS EMAIL COMPROMISE Total $5,105.70 11/13/24 37174MET LIFE INSURANCE CO. G 101-21706Hospitalization/Medical Ins$307.17DEC. 2024 DENTAL INS. Total $307.17 11/13/24 37175MET. COUNCIL ENV. SERV. (SDS) E 602-43200-440MWCC Charges0001179092$24,393.96DEC. 2024 WASTEWATER Total $24,393.96 11/13/24 37176METRO I-NET E 101-41400-300Professional Srvs2248$868.75IT SUPPORT E 101-43000-300Professional Srvs2248$868.75IT SUPPORT E 601-49400-300Professional Srvs2248$868.75IT SUPPORT E 602-43200-300Professional Srvs2248$868.75IT SUPPORT Total $3,475.00 11/13/24 37177MINN. DEPT. OF HEALTH E 601-49400-441Conf. & Schooling$23.00T. PETERSON WATER SUPPLY SYSTEM OPERATOR Total $23.00 11/13/24 37178MN DEPT OF LABOR & INDUSTRY G 101-24500Bldg. Permit Surcharge$86.14BUILDING SURCHARGES G 101-24501Plumbing Permit Surcharg$20.00PLUMBING SURCHARGES G 101-24502Mech. Permit Surcharge$17.00MECHANICAL SURCHARGES G 101-24503Elec. Permit Surcharge$17.00ELECTRICAL SURCHARGES E 101-43000-300Professional SrvsABR0341119$10.00PRESSURE VESSEL - 2085 W CEDAR ST - P.W. 11/08/24 12:17 PM CITY OF CENTERVILLE Page 5 *Check Detail Register© Batch: 11-13-24 pay,1031-24PAY Check #Check DateVendor NameAmountCommentInvoice Total $150.14 11/13/24 37179MN PEIP G 101-21706Hospitalization/Medical Ins1450420$5,224.86HEALTH INS - THRU 12-31-24 Total $5,224.86 11/13/24 37180OLIVA CASEY & DEVIN LEHNHOFF G 101-11500Accounts Receivable$31.551949-72ND ST - OVER PD FINAL UT BILL Total $31.55 11/13/24 37181PETERSON COMPANIES, INC. E 101-45202-300Professional Srvs56279$263.70MAIN ST - STREET SCAPE - IRRIGATION SERVICE E 101-45202-300Professional Srvs57649$313.42LAMOTTE PARK - IRRIGATION SERVICE Total $577.12 11/13/24 37182PLAN IT SOFTWARE LLC E 101-41400-400Computer, Copier Main. CPLAN-0530$3,000.00NEW WEB VERISON LICENSE Total $3,000.00 11/13/24 37183PRAIRIE RESTORATIONS, INC. E 101-45202-300Professional SrvsINV-013289$2,525.00FALL 2024 - HIDDEN SPRING Total $2,525.00 11/13/24 37184PRATT HOMES G 401-24505Sod Escrow$5,000.0021-046 - 1313 MOUND TRL ESCROW RELEASE Total $5,000.00 11/13/24 37185PREMIER TITLE INSURANCE AGENCY G 101-11500Accounts Receivable$60.121832 OLD MILL CT - OVER PD FINAL UT BILL G 101-11500Accounts Receivable$200.821839 LARAMEE LN - OVER PD FINAL UT BILL G 101-11500Accounts Receivable$100.731825 LARAMEE LN - OVER PD FINAL UT BILL Total $361.67 11/13/24 37186PRESS PUBLICATIONS E 101-41410-340Advertising & Printing818197$35.52PUBLIC ACCURACY TEST E 101-41410-340Advertising & Printing818515$100.64ELECTION BALLOT E 101-41400-350Ord., Pub. Hearings, etc.819068$59.20PUBLIC HEARING - FEE SCHEDULE E 101-41400-350Ord., Pub. Hearings, etc.819070$82.88PUBLIC HEARING - ASSESSMENTS E 101-41410-340Advertising & Printing819822$130.24NOTICE OF ELECTIONS E 101-41910-350Ord., Pub. Hearings, etc.819823$41.44PUBLIC HEARING - CH. 116 CANNABUS E 101-41910-350Ord., Pub. Hearings, etc.819826$142.08PUBLIC HEARING - REZONE Total $592.00 11/13/24 37187R & R LEASING G 401-24510Other Escrow$2,225.73REHBEIN COMMERCIAL ESCROW RELEASE Total $2,225.73 11/13/24 37188R.J.S PROPERTY MAINTENANCE E 101-45202-650Lawn Mowing40224$2,965.00LAMOTTE PARK - AERATE TURF E 101-42280-650Lawn Mowing40224$500.00CITY HALL - AERATE TURF E 101-42280-650Lawn Mowing40476$270.00LAWN MOWING - CITY HALL E 101-43000-650Lawn Mowing40476$1,482.00LAWN MOWING - P.W. & ETC E 101-45202-650Lawn Mowing40476$3,534.00LAWN MOWING - PARKS Total $8,751.00 11/13/24 37189REHBEIN PROPERTIES 11/08/24 12:17 PM CITY OF CENTERVILLE Page 6 *Check Detail Register© Batch: 11-13-24 pay,1031-24PAY Check #Check DateVendor NameAmountCommentInvoice G 401-24510Other Escrow$2,024.19REHBEIN INDUSTRIAL ESCROW RELEASE Total $2,024.19 11/13/24 37190REPUBLIC SERVICES, INC. E 605-45350-300Professional Srvs0899-004595$6,799.39RECYCLING - SERV THRU 10-31-24 E 604-43230-300Professional Srvs0899-004595$21,429.84GARBAGE - SERV THRU 10-31-24 Total $28,229.23 11/13/24 37191SAFEGUARD SECURITY E 101-42280-300Professional Srvs67607$59.95MONTHLY FIRE ALARM MONITORING W/ SERVICE PLAN Total $59.95 11/13/24 37192SHEEHY CONSTRUCTION E 101-43140-300Professional Srvs148$3,000.00RENTAL & INSTALLATION OF JERSEY BARRIERS - CREATIVE KIDS DAYCARE Total $3,000.00 11/13/24 37193STANTEC CONSULTING SERVICES IN E 101-41950-303Engineering Fees2298054$760.25GENERAL - SERV THRU 9-24-24 E 603-43000-303Engineering Fees2298054$51.25CLEARWATER CREEK - STORMWATER UT - SERV THRU 9-24-24 E 603-43000-303Engineering Fees2298054$51.252024 RCWD RULE REVISION - STORMWATER UT -- SERV THRU 9-24-24 Total $862.75 11/13/24 37194SUN LIFE INSURANCE COMPANY G 101-21708Short Term Disability Ins$279.83SHORT TERM DIS - DEC. 2024 G 101-21715Life Insurance$116.79LIFE INS. - DEC. 2024 Total $396.62 11/13/24 37195SUTTON TRANSPORT, INC. G 401-24510Other Escrow$6,715.48SUTTON TRANSPORT REMAINING ESCROW RELEASE Total $6,715.48 11/13/24 37196TASC E 101-41400-300Professional SrvsIN3248430$28.30ADMINSTRATIVE FEE - COBRA - SERV THRU 12-31-2024 Total $28.30 11/13/24 37197THILL, JOHN E 101-41410-430Miscellaneous$196.59REIMBURSE FOR ALUMINULM BRACKET, POWER STRIP & TWO SIDE TAPE & ZIP TIES - ELECTIONS Total $196.59 11/13/24 37198TITLE SMART INC G 101-11500Accounts Receivable$77.496873 MALLARD WAY - OVER PD FINAL UT BILL Total $77.49 11/13/24 37199TRI-STATE BOBCAT, INC. E 101-43000-404Repairs/Maint Machinery/V06900$584.32REPAIRS & MAINT - OIL CHANGE, FILTER Total $584.32 11/13/24 37200TRU GREEN - CHEM LAWN E 101-42280-640Turf - Fertilizer / Weed Co202489080$128.16LAWN CARE - CITY HALL E 101-45202-640Turf - Fertilizer / Weed Co202489080$2,000.20LAWN CARE - PARKS Total $2,128.36 11/08/24 12:17 PM CITY OF CENTERVILLE Page 7 *Check Detail Register© Batch: 11-13-24 pay,1031-24PAY Check #Check DateVendor NameAmountCommentInvoice 11/13/24 37201 VERIZON Telephone9975880042$70.29CELL PHONE - SERV THRU 10-9-24 E 101-42400-321 E 101-43000-321Telephone9975880042$70.29CELL PHONE - SERV THRU 10-9-24 E 601-49400-321Telephone9975880042$70.28CELL PHONE - SERV THRU 10-9-24 E 602-43200-321Telephone9975880042$70.28CELL PHONE - SERV THRU 10-9-24 E 603-43000-321Telephone9975880042$40.01TABLET - SERV THRU 10-9-24 Total $321.15 11/13/24 37202WALLGREEN, TIM & SHERRI G 101-11500Accounts Receivable$124.911813 FOX RUN - OVER PD FINAL UT BILL Total $124.91 11/13/24 37203XCEL ENERGY E 101-43140-386Other Utilities$15.807098 CENTERVILLE RD - SERV THRU 11-3-24 Utilities$149.856970 LAMOTTE DR - SERV THRU 11-1-24 E 101-45202-380 Utilities$20.951601 LAMOTTE DR -SERV THRU 10-31-24 E 101-45202-380 E 101-43140-386Other Utilities$16.181745 MAIN STREET - SERV THRU 10-31-24 E 101-43140-386Other Utilities$250.271682 MAIN STREET - SERV THRU 10-31-24 Total $453.05 11/13/24 37204 ZEIGLER CAT Repairs/Maint Machinery/IN001670202$97.43COUPLINGS & HOSE - LABOR E 101-43000-404 Repairs/Maint Machinery/IN001686023$30.45ELBOW, SEAL - O RING, CONNECTOR E 101-43000-404 Total $127.88 11/13/24 37205ZYCH, RONALD & RACHEL G 101-11500Accounts Receivable$195.376943 IVY CT - OVER PD FINAL UT BILL Total $195.37 $254,319.45 10100 Fund Summary 10100 MIDWESTONE BANK 101 General Fund$178,814.88 401 Escrow/Legal/Engineering$15,965.40 601 Water Fund$3,512.83 602 Sewer Fund$27,654.60 603 Storm Water Fund$142.51 604 GARBAGE$21,429.84 605 RECYCLE SERVICE$6,799.39 $254,319.45 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: Administration VII.3 BACKGROUND AND SUPPLEMENTAL INFORMATION: The packet contains Check Register and Detail which includes the following disbursements. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve Along with the Consent Agenda. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Supporting Documents Contained in Packet. Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CENTENNIAL FIRE DISTRICTCheck Register - FIREPage: 1 Check Issue Dates: 10/23/2024 - 11/12/2024Nov 07, 2024 09:11AM Report Criteria: Report type: Summary Check NumberInput DateCheck Issue DatePayeeAmount 979711/07/202411/12/2024AARON OLSON271.84 979811/07/202411/12/2024ANOKA COUNTY TREASURY DEPT.618.00 979911/07/202411/12/2024EAGLE GARAGE DOOR CO.5,485.60 980011/07/202411/12/2024Capital One Trade Credit17.49 980111/07/202411/12/2024IIA Lifting Services, Inc.2,541.24 980211/07/202411/12/2024Metro-INET2,419.00 980311/07/202411/12/2024MN STATE FIRE DEPT ASSOC495.00 980411/07/202411/12/2024VERIZON WIRELESS280.15 980511/07/202411/12/2024WEX BANK907.45 980611/07/202411/12/2024Meals from the Heart500.00 Grand Totals: 13,535.77 M = Manual Check, V = Void Check AARON OLSON (100) AARON OLSON11 12 2024Open House (both Stations) - Buns, plates11/12/2024190.77 AARON OLSON11 12 2024Fire Extinguishers11/12/202481.07 Total AARON OLSON (100):271.84 ANOKA COUNTY TREASURY DEPT. (121) ANOKA COUNTY TREASAR022549Engine 1 (new truck): Radio Vehicle Charger11/12/2024292.50 ANOKA COUNTY TREASAR022550Radio batteries11/12/2024213.00 ANOKA COUNTY TREASB241017COCTOBER - Broadband (CAC Fiber)11/12/2024112.50 Total ANOKA COUNTY TREASURY DEPT. (121):618.00 EAGLE GARAGE DOOR CO. (162) EAGLE GARAGE DOOR C10213 Station 1: Serviced and adjusted doors, replaced astragal11/12/20242,824.50 EAGLE GARAGE DOOR C10237Station 3: Serviced 2 doors and openers, replaced astrag11/12/2024745.00 EAGLE GARAGE DOOR C10250Station 3: Adjusting doors, replacing header seal & astra11/12/20241,110.60 EAGLE GARAGE DOOR C10254 Station 3: Serviced and adjusted 2 doors and openers, re11/12/2024805.50 Total EAGLE GARAGE DOOR CO. (162):5,485.60 FRATTALLONE'S HARDWARE & GARDEN (184) FRATTALLONE'S HARDW11/12/202410.57 I09286/G Fasteners (22) and clip gripper FRATTALLONE'S HARDW11/12/20245.90 I10950/G Fasteners (20) FRATTALLONE'S HARDW11/12/20241.02 I10951/G Fasteners (6) Total FRATTALLONE'S HARDWARE & GARDEN (184):17.49 IIA Lifting Services, Inc. (200) IIA Lifting Services, Inc.INDI885912024 Ladder 1: Annual Safety Inspection, 245 sq ft groun11/12/20242,541.24 Total IIA Lifting Services, Inc. (200):2,541.24 Meals from the Heart (329) Meals from the Heart11 12 2024Donation for Meal packing event 10/26/2411/12/2024500.00 Total Meals from the Heart (329):500.00 Metro-INET (223) Metro-INET2265NOVEMBER - Phone & IT Services11/12/20242,419.00 Total Metro-INET (223):2,419.00 MN STATE FIRE DEPT ASSOC (239) MN STATE FIRE DEPT AS11 12 20242025 MSFDA Membership Dues (Pre-pay for 2025)11/12/2024495.00 Total MN STATE FIRE DEPT ASSOC (239):495.00 VERIZON WIRELESS (287) VERIZON WIRELESS99763914749/16 - 10/15 Mobile Broadband & Monthly Phone11/12/2024280.15 Total VERIZON WIRELESS (287):280.15 CENTENNIAL FIRE DISTRICTFire Disbursement ReportPage: 2 Input Dates: 10/23/2024 - 11/12/2024Nov 07, 2024 09:03AM NameInvoiceDescriptionInvoice DateTotal Cost WEX BANK (291) WEX BANK100720276OCTOBER - Fuel11/12/2024907.45 Total WEX BANK (291):907.45 Grand Totals: 13,535.77 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration VII.4.a-c TITLE OF ISSUE: Liquor and Tobacco License Renewals BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached are successful background checks on various liquor and tobacco licensees. The licenses noted on the agenda for renewal are recommended for approval by staff. These locations also recently passed compliance checks by our police department. COST AND SOURCE(S) OF FUNDING: Income to General Fund for License Fees REQUESTED COUNCIL ACTION: Motion to approve: - Off Sale, On Sale and Sunday Liquor Licenses for S&B CenterCorp, DBA Kelly's Korner - On Sale and Sunday Liquor License for JV Summit Corporation, DBA Southern Rail - Off Sale and Tobacco - Kwik Trip, Store #1182 For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Background Checks Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Parks and Recreation VII.5 TITLE OF ISSUE: Donation Request - Forest Lake YMCA BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached request for donation from Bruce Thompson, of the Forest Lake Area YMCA. The Parks and Recreation Committee voted unanimously in support of this request at their meeting on November 6, 2024 . COST AND SOURCE(S) OF FUNDING: $ - General Fund REQUESTED COUNCIL ACTION: Motion to approve the donation of $500 to the Forest Lake Area YMCA. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Donation Request Letter Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration 7.6 TITLE OF ISSUE: Centerville Lions Request to Use LaMotte Park - Annual Christmas in the Park Event BACKGROUND AND SUPPLEMENTAL INFORMATION: This request went before the P & R Committee on November 7, 2024 and was recommended to Council for approval. This is an annual event that has been attended by many, the Centerville Lions have been a wonderful steward of the park and the Centennial Fire District will also be present. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve the P & R Recommendation to Approve the Use of Laurie LaMotte Park for December 14, 2024, Centerville Lions - Christmas in the Park event as submitted. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Park Facility Permit Application. Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Public Works VII.7 TITLE OF ISSUE: Minnesota Rural Water Association renewal BACKGROUND AND SUPPLEMENTAL INFORMATION: The city has been a member of the Rural water Association for over 25 years. The Associate membership is $400.00 per year for the 2025 period. This organiztion provides training and support, networking and exprtise to cities in Minnesota. COST AND SOURCE(S) OF FUNDING: $400.00 1/2 from Water and 1/2 from the Sewer Utility funds REQUESTED COUNCIL ACTION: Motion to approval renewal of the Associate membership in MRWA for 2025. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Minnesota Rural Water Association MEMBERSHIP Excellence in Training and Technical Assistance th 217 12 Avenue SE FORM Elbow Lake, MN 56531 Phone 800-367-6792 mrwa@mrwa.com | www.mrwa.com DATE 10/17/2024 TO City of Centerville 1880 Main Street Centerville, MN 55038-9701 9644 Membership for December 2024 November 2025 Description Amount Option A: Active Membership* Less than 442 420.00 $ ___________ -OR- More than 443 Meters/Connections: Number of meters/connections ___________ @ $.95 = $ ___________ *Entitles municipalities the opportunity to participate as a voting member on the Board of Directors as according to MRWA by-laws. Option B: Associate Membership 400.00 $ ___________ Opportunities for Additional Support: Lyle Trautman Scholarship Fund Donation: $ ___________ **Equipment Fund Contribution: $ ___________ These contributions are optional and further support MRWA! (suggested minimum $25) Total $ ___________ Make all checks payable to Minnesota Rural Water Association MRWA Accepts Credit Cards Online! Visit www.mrwa.com **Equipment Fund Contribution Details: Every day, MRWA staff carries state-of-the-art equipment used to provide on-site technical assistance to you. We would appreciate a voluntary contribution to our Equipment Repair and Replacement Fund to continue to update our equipment to the latest technology and repair equipment as needed. MRWA also has an Emergency Response Trailer that includes industry donated pumps, hoses, generators, flood bags, and a control panel that has been used in municipalities due to flooding, tornadoes, or other natural disasters. This equipment also needs to be repaired and replaced. ST THE 41 ANNUAL MRWA WATER & WASTEWATER TECHNICAL CONFERENCE WILL BE HELD ON MARCH 4-6, 2025 AT THE ST. CLOUD RIN CENTER THANK YOU FOR YOUR SUPPORT OF MRWA! From:Kelli Anderson To:Mark Statz Subject:MRWA Associate Membership Renewal Invoice Date:Thursday, October 17, 2024 2:03:04 PM Attachments:image001.png image002.png image003.png MRWA Membership Renewal to Centerville.pdf Importance:High You don't often get email from kelli.anderson@mrwa.com. Learn why this is important Caution: This email originated outside our organization; please use caution. Dear MRWA Member: The Minnesota Rural Water Association’s mission is to provide the latest information, education, and technical assistance to protect our public water and improve the quality of life in Minnesota. Your membership in the Association this past year has helped us fulfill many of the goals of your Association. During the past year, Minnesota Rural Water Association has provided 3,039 on-site technical assistance visits to water and wastewater systems, traveling over 398,500 miles. This on-site technical assistance has saved Minnesota water and wastewater systems thousands of dollars and is provided at no cost to your system. MRWA has purchased equipment to better serve the needs of our members. Items such as leak detectors, pressure recorders, sewer cameras, smoke tester, pitot gauges, line tracers, valve exercising machine and more are available to our members to help them with their water and wastewater concerns. Other services provided by MRWA include: Interactive website at: www.mrwa.com E-mail access at: mrwa@mrwa.com Toll-free telephone access at: 800-367-6792 Upcoming Training Calendar HR Select Program Source Water Protection Assistance Complex Loans / Simple Solutions - MRWA's Micro/Midi/Mega Loan - get your free loan quote online now! MnWARN flyer Currently, your membership option is: Associate Member of Minnesota Rural Water Association. (*Note on Municipal Active Membership: This option allows municipalities the opportunity to participate as a voting member on the Board of Directors according to MRWA by-laws. The fee structure is $.95 per meter/connection with the minimum fee at $420. A municipality may also choose to join as an Associate Member.) MRWA uses the services of Payment Service Network (PSN) to process credit card payments securely. To pay by credit card, simply log onto MRWA’s website at: www.mrwa.comand click on “Make A Payment” located at the top of the home page. You will be directed to a secure link in which you can pay by VISA, MasterCard, American Express, Discover, or eCheck. Through your membership and involvement in MRWA, you have a voice! Along with National Rural Water Association, you are part of the largest and strongest voice for rural and small water and wastewater systems representing over 31,000 utilities. We work for you! Kelli Anderson – Finance Assistant Minnesota Rural Water Association 800-367-6792 www.mrwa.com Like us on Facebook *MRWA YouTube Channel:https://www.youtube.com/channel/UCsNwyNsrIEgVNNd85GjibLA CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration VII.8 TITLE OF ISSUE: Encroachment Agreement - 1865 Partridge Place - Fence BACKGROUND AND SUPPLEMENTAL INFORMATION: The homeowners at 1865 Partridge Place would like to place a fence in the city's drainage and utility easement. City staff has reviewed their application for this encroachment and find it accpetable. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the encroachment agreement . For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Public Works TITLE OF ISSUE: 2025-2027 Lawn Services The city requested quotes from 12 local lawn service companies and received quotes from two. RJ's Property COST AND SOURCE(S) OF FUNDING: Estimated (26 weeks) - $51,298 (2025); General Fund budgeted expense. REQUESTED COUNCIL ACTION: Motion to authorize staff to execute a contract for 2025-2027 lawn services with RJ's Property in accordance with their submitted quote. For Clerk’s Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Request for proposals Other (specify) ____________ _____ _____ ___ _______________________________________________________________ _____ _____ _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular 5 Other: ___________________________________ Request for Lawn Service 2025-2027 The City of Centerville is requesting proposals for lawn service for the period 2025-2027 seasons. The areas include parks and other land owned by the city plus trail edges and individual lots that need mowing per city direction. The contract period is for weekly mowing in 2025 from May thru October depending upon growing conditions. This contract has extensions for the 2026 & 2027 seasons. Prolong dry periods may require skipping of weekly mowing during that period. The following will be included in the weekly mowing service of Centerville’s properties. 1. Weekly mowing of all grass areas of the properties in the attached list on Monday or Tuesday as a rain makeup day of each week. The City will notify the vendor by Friday if mowing is not required for the coming week. All properties to be mowed weekly. 2. All debris & trash to be picked up PRIOR to mowing. 3. Trimming of all edges including buildings, fences, parking lot curbs, trees, shrubs, poles, benches, signs, garden borders, etc. Weekly at sites #4, 5 & 14 and as needed but not less than bi-weekly at the other sites. 4. All grass clipping to be blown off of sidewalks, trails and parking areas, streets, flower beds, play areas, etc. 5. Additional quote to include a price for lawn aeration for City Hall (4) and LaMotte Park (6) in late October. 6. Saturated wet areas may be skipped for one week but will be mowed the following. 7. Additional quote to bag and remove grass per site as directed. 8. Trail edges to be mowed weekly 2’ from both sides of the trail. The City is to be billed once per month with a detailed invoice of mowing operations and dates of work performed. Payment will be made following the approval at the next scheduled Council meeting. The contractor will provide to the City a Certificate of Insurance naming the city as an additionally insured for liability and worker’s compensation in the amount of not less than $1,000,000.00. Proper attire will be worn by all contracted personnel and a courteous attitude will be expected to the general public. The City reserves the right to cancel this contract with 30 days written notice. All work will conform to OSHA regulations. The City will execute the agreement on our standard contract form. Please provide a total weekly cost to provide the above service for the 2025 growing season on the enclosed bid form. A breakdown of the total for each site and also an hourly charge for mowing and weed whipping, beyond the standard weekly work. The city at times may request the mowing/whipping of individual lots. Submit additional costs for the 2026 & 2027 seasons. The city is aware of fuel costs and will consider an adjustment to the quote for prices over $5.00 per gallon. Please provide a written quote on the form provided to Paul Palzer, Public Works Director by 4:00pm on September 19, 2024. Forms accepted by email at ppalzer@centervillemn.com or by hand or letter to City of Centerville 1880 Main Street MN 55038. Please identify as” Mowing Services for 2025-2027”. It is anticipated that the contract will be awarded in October. Thank you for your interest in our project. You may arrange a meeting with me at 651-429-4750 or ppalzer@centervillemn.com or to answer any questions. CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: 11/13/2024 Personnel Board - Council VII.10 TITLE OF ISSUE: Performance Review and Contract Amendment - City Administrator BACKGROUND AND SUPPLEMENTAL INFORMATION: The Personnel Board and Council conducted their annual performance review of City Administrator Statz. It was a successful review with the Council seeking to adjust his annual salary and revise his contract, amending language clarifying the "at-will" aspect of his employment. COST AND SOURCE(S) OF FUNDING: $143,20 - General fund. REQUESTED COUNCIL ACTION: Motion to adopt proposed amendment to the contract for the City Administrator. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ x Vote Record: Aye Nay _____ Other (specify) ____________ _____ _____ ___ _______________________________________________________________ _____ _____Sweeney _____ ____________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ City of Centerville, Minnesota Employment Agreement Amendment st EMPLOYMENT AGREEMENT AMENDMENT effective this 1 day of January 2025, by and between the CITY OF CENTERVILLE, a Minnesota municipal corporation ("Employer"), and Mark R. Statz ("City Administrator"). The parties, based on mutual consideration, in real agree as follows: 1. AMENDMENT. This document amends the Employment Agreement between the parties, effective November 27, 2017, and supersedes all other amendments to that original Agreement. That Employment Agreement remains in full effect except as modified by this Amendment. 2. TERMS AND CONDITIONS. The City Administrator will serve at the will of the Council . His employment shall continue until relieved by the City Council or his resignation, and he may be terminated with or without cause at any time. Any of the following will constitute termination with cause and would result in no severance: a. Willful neglect of duty; b. Inefficiency or incompetence in office that is not corrected after a reasonable identification of deficiency during annual performance evaluation and after being given appropriate opportunity to correct to the satisfaction of the majority of the City Council; or c. Malfeasance or nonfeasance in office. Should the City terminate the employment of the City Administrator without cause, he will receive six (6) months severance pay and benefits. Additionally, he will have the option to resign and receive six (6 as part of an across-the-board reduction for all supervisory employees), (2) if the City refuses, following written notice, to comply with the terms of this Agreement, or (3) if the Council requests his resignation without cause. If the City Administrator decides to terminate employment, he will provide the City a minimum of 60 days' notice of his intent to terminate. 3. SALARY. Employer shall pay City Administrator an annual salary of $143,520.00. 4. BENEFITS. The City Administrator shall receive benefits (medical, dental, disability insurance, etc.) equal to the Citynon-union employees. Additionally, the City Administrator shall be reimbursed $600.00 annually for the use of his personal cell phone for city purposes. 5. OPPORTUNITY TO REVIEW WITH LEGAL COUNSEL. By executing this Amendment to his Employment Agreement, City Administrator acknowledges that he has had an Version 11/08/2022 Page 1 adequate opportunity to read and understand this contract, and to seek legal assistance, if he desires, to gain an understanding of the meaning thereof. IN WITNESS WHEREOF, Employer has caused this Amendment to the Employment Agreement to be signed and executed on its behalf by its Mayor and Clerk, and City Administrator has signed this Agreement, in duplicate, the day and year first written above. EMPLOYER: CITY OF CENTERVILLE BY: _____________________________ Dated: ______________________________ D. Love, Mayor AND BY: _____________________________ Dated: ______________________________ Teresa Bender, City Clerk CITY ADMINISTRATOR: BY: _____________________________ Dated: ______________________________ Mark R. Statz Version 11/08/2022 Page 2 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Department: Requested Council Meeting Date: Agenda Item November 13, 2024 Administration/City Clerk .1 TITLE OF ISSUE: Canvass of Election Results - 2024 General Election/Centerville BACKGROUND AND SUPPLEMENTAL INFORMATION: Please find the information contained in your packet. Statistics of Centerville internal processing (excludes County Processing of A/B: 128 Absentee Ballots/Envelope, (application, check in, ballot, envelope, accept) 9/20-10/17/2024 8 Absentee Ballots/Envelope, delivered to City Hall mailed to residents by County (received and accepted) 867 Direct Ballots, (application, check in, ballot and counting machine) 10/18-11/4/2024 1,338 Election Day (check in, ballot and counting machine) 11/5/2024 113 New voter registrations (processed upon check in) 11/5/2024 2,766 Registered voters at 7 a.m. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve Res. #24-0XX - Adopting and declaring winners of local offices (canvassing), Mayor Seat (2 year term), 2 Council Seats (4 year term) and Council Seat (Special) 2 year term. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Documentation contained in packet Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item Department: Requested Council Meeting Date: November 13, 2024 Administration IX. TITLE OF ISSUE: Resolution Proclaiming November 11, 2024 as Veteran's Day BACKGROUND AND SUPPLEMENTAL INFORMATION: Resolution 24-0XX recognizing November 11, 2024 as Veteran's Day is included in the packet for the Council's review. COST AND SOURCE(S) OF FUNDING: $400.00 1/2 from Water and 1/2 from the sewer funds REQUESTED COUNCIL ACTION: Motion to approve resolution 24-0XX proclaiming November 11, 2024 as Veteran's Day and encouraging residents to honor the sacrifices of our servicemen and women by displaying green lights in the windows of homes and businesses during Operation Green Light from November 4th through November 11th, 2024. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Other (specify) __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE RES. #24-0 RESOLUTION RECOGNIZING NOVEMBER 11, 2024, AS VETERANS DAY WHEREAS, the residents of Centerville have the utmost respect, admiration, and gratitude to the men and women who have selflessly served our country and this community in the Armed Forces; and WHEREAS, the contributions and sacrifices of those who have served in the Armed Forces have been vital in maintaining the freedoms and way of life enjoyed by our citizens; and WHEREAS, the city encourages residents to honor the sacrifices of our servicemen and women by displaying green lights in the windows of homes and businesses during Operation Green Light from November 4th through the 11th, 2024. WHEREAS, the National Association of Counties encourages all counties, parishes and boroughs to recognize Operation Green Light for Veterans; and WHEREAS, the City of Centerville appreciates the sacrifices of our United States military personnel and believes specific recognition should be granted; THEREFORE, BE IT RESOLVED, The Centerville City Council hereby recognizes November 11, 2024, as Veterans Day, and encourages residents to honor the sacrifices of our servicemen and women by displaying green lights in the windows of homes and businesses during Operation Green Light from November 4th through the 11th, 2024. Passed by the City Council of the City of Centerville on this 13th day of November 2024. Mayor, D. Love Attest: City Clerk, Teresa Bender October 29, 2024 Contact: Erik Thorson, Chief Communications Officer, 763-324-4612, or e-mail: Erik.Thorson@anokacountymn.gov FOR IMMEDIATE RELEASE Anoka County Illuminating Facilities Green for Veteran Awareness Anoka County will for the third year in a row illuminate its facilities in support of veterans as part of Operation Green Light for Veterans Nov. 4-11 and is encouraging area residents and businesses to do the same. The initiative, led by the National Association of Counties, prompts counties to light their buildings green during the first full week of November to show veterans that they are seen, appreciated, and supported. to show support for our military veterans and spread awareness about the unique challenges they face and the resources available to them and their families, said Mike Gamache, chair, Anoka County Board of Commissioners. Anoka County supports the nearly 20,000 veterans who call Anoka County home in various waysthrough the county Veteran Services Office, veterans court, the Medlink volunteer driver network, and other initiatives and events that focus on veterans in the area. rd For Operation Green Light, the west side of the Government Center, along 3 Avenue, will have green lighting in both the north and south entrances. Anoka County encourages all individuals and businesses to join in by swapping one light bulb in their entryway or window for a green one. freedoms. Veterans Day is Monday, Nov. 11. -30- WB:bv Respectful, Innovative, Fiscally Responsible rd Government Center 2100 3 Avenue, Suite 700 Anoka, MN 55303-5024 www.anokacountymn.gov Office: 763-324-4700 Fax: 763-324-5490 Affirmative Action / Equal Opportunity Employer CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration 9.3 TITLE OF ISSUE: Res. #24-0XX - Delinquent Municipal Utilities & Nuisance/City Abatement - Prop. Tax Payable 2025 BACKGROUND AND SUPPLEMENTAL INFORMATION: On an annual basis, the City recoups outstanding utilities and nuisance/city abatement/assessment agreements, etc. from its residents that are in the arrears, who have needed/required/agreed for city services that were provided throughout the year. COST AND SOURCE(S) OF FUNDING: Sewer/Water - $20,134.38, Garb./Recycling - $8,475.66 & Special Assess. Backyard Drain. - $7,150.99 REQUESTED COUNCIL ACTION: Motion to Adopt Res. #24-0XX as presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE RESOLUTION#24Î0_____ A RESOLUTION ADOPTING DELINQUENT MUNICIPAL UTILITIES, GARBAGE AND THTH STRD ASSESSMENT AGREEMENTS, ETC. (4-6 BILLING CYCLES OF 2023 & 1-3 BILLING CYCLES OF 2024), (UTILITIES & GARBAGE) THROUGH NOVEMBER 2024. SUCH AMOUNTS WILL BE ASSESSED TO PARCEL IDENTIFICATION NUMBERS THROUGH COUNTY PROPERTY TAX STATEMENTS PAYABLE IN 2025. WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the certification of delinquent municipal utilities and garbage service or a combination of both; and, Delinquent Sewer/Water Fund # 14 31 22 33 0017 $ 329.32 23 31 22 12 0008 $ 387.36 14 31 22 34 0003 $65.39 23 31 22 12 0015 $ 666.01 14 31 22 34 0034 $ 184.81 23 31 22 12 0054 $ 117.08 14 31 22 34 0048 $ 744.42 23 31 22 12 0061 $ 574.18 14 31 22 34 0057 $ 688.63 23 31 22 12 0093 $ 410.33 14 31 22 41 0023 $ 255.23 23 31 22 13 0037 $ 504.87 14 31 22 43 0038 $ 167.63 23 31 22 22 0015 $ 436.10 14 31 22 43 0051 $ 385.10 23 31 22 23 0015 $ 436.10 14 31 22 43 0086 $ 804.67 23 31 22 23 0054 $ 326.12 14 31 22 43 0088 $ 317.14 23 31 22 24 0044 $ 373.25 14 31 22 43 0101 $ 671.54 23 31 22 31 0011 $ 436.10 14 31 22 44 0017 $ 195.96 23 31 22 31 0021 $ 487.73 14 31 22 44 0019 $ 942.19 23 31 22 31 0026 $ 436.10 14 31 22 44 0031 $ 657.77 23 31 22 31 0028 $ 143.58 14 31 22 44 0080 $ 210.75 23 31 22 31 0081 $ 415.45 14 31 22 44 0086 $ 143.83 23 31 22 33 0016 $ 452.17 14 31 22 44 0088 $ 212.02 23 31 22 41 0008 $95.79 15 31 22 44 0005 $ 790.60 23 31 22 41 0025 $ 191.19 23 31 22 11 0002 $ 122.42 23 31 22 41 0044 $ 263.21 23 31 22 11 0011 $ 1,101.39 24 31 22 22 0074 $ 488.02 23 31 22 11 0023 $ 415.87 24 31 22 22 0090 $ 107.75 23 31 22 11 0027 $ 181.15 24 31 22 22 0183 $ 491.14 23 31 22 11 0035 $ 720.26 24 31 22 22 0205 $ 326.12 23 31 22 11 0036 $ 300.17 TOTAL $ 20,256.80 23 31 22 11 0040 $ 200.15 23 31 22 11 0046 $ 601.70 23 31 22 11 0049 $ 155.64 23 31 22 11 0096 $ 125.30 Delinquent Garbage Fund # 14 31 22 33 0017 23 31 22 12 0008 $ 112.67 $ 251.61 14 31 22 34 0003 23 31 22 12 0015 $ 10.32 $ 244.03 14 31 22 34 0034 23 31 22 12 0054 $ 65.19 $ 41.73 14 31 22 34 0048 23 31 22 12 0061 $ 251.61 $ 251.61 14 31 22 34 0057 23 31 22 13 0037 $ 251.61 $ 251.61 14 31 22 41 0023 23 31 22 22 0015 $ 149.55 $ 251.61 14 31 22 43 0038 23 31 22 23 0015 $ 89.76 $ 291.27 14 31 22 43 0051 23 31 22 24 0044 $ 244.03 $ 210.80 14 31 22 43 0086 23 31 22 31 0011 $ 291.27 $ 251.61 14 31 22 43 0088 23 31 22 31 0021 $ 132.86 $ 291.27 14 31 22 43 0101 23 31 22 31 0026 $ 225.24 $ 251.61 14 31 22 44 0017 23 31 22 31 0028 $ 43.06 $ 56.92 14 31 22 44 0019 23 31 22 31 0081 $ 251.61 $ 169.86 14 31 22 44 0031 23 31 22 33 0016 $ 500.22 $ 230.09 14 31 22 44 0080 23 31 22 41 0008 $ 49.49 $ 25.19 14 31 22 44 0086 23 31 22 41 0025 $ 43.54 $ 87.33 14 31 22 44 0088 23 31 22 41 0044 $ 99.70 $ 86.81 15 31 22 44 0005 24 31 22 22 0074 $ 291.27 $ 251.61 23 31 22 11 0002 24 31 22 22 0090 $ 49.10 $ 33.62 23 31 22 11 0011 24 31 22 22 0183 $ 251.61 $ 251.61 23 31 22 11 0023 24 31 22 22 0205 $ 169.99 $ 251.61 23 31 22 11 0027 TOTAL $ 76.62 $ 8,524.76 23 31 22 11 0035 $ 251.61 23 31 22 11 0036 $ 109.82 23 31 22 11 0040 $ 86.27 23 31 22 11 0046 $ 291.27 23 31 22 11 0049 $ 59.05 23 31 22 11 0096 $ 43.01 Backyard Drainage Fund # 23 31 22 42 0015 $7,150.99 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1.Such assessment is made a part hereof, is hereby accepted and shall constitute an assessment against the lands named therein and the corresponding amounts will be levied against it. 2.Such assessment shall be payable over a period of one (1) year, the first of the installments to be payable on or before the first Monday in January 2025, and bear a certification fee of $50. to the County 3. The Clerk shall forthwith transmit a certified duplicate of this assessment Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over in the same manner as other municipal taxes. PASSED AND ADOPTED by the City Council this 13th day of November, 2024. Attest City Clerk Mayor CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration 9.4 TITLE OF ISSUE: 2025 Annual SCORE Contract w/Anoka County BACKGROUND AND SUPPLEMENTAL INFORMATION: This is an annual contract, drafted by staff within the requirements of Anoka County. Staff is requesting total funding of $43,301.50 for 2025. It is broken down by Base Funding, $7,480.90 (Annual Cleanup Day & Training, Mileage, Office Supplies), Drop-Off Funding, $6,500 (4 Events at Recycle Technologies for Dropoff of Hard to Recycle Items - Provide Resident Coupons), General Enhancement Funding, $4,600, Labor & Staffing Funding, $10,720.60 (Admin. & P.W.) and Supplemental Funding of $14,000 (Mattresses & Containers) COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Authorize Mayor, City Attorney and Staff to enter into contract as submitted. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ 2025 Contract - SCORE Funding Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration 9.5 TITLE OF ISSUE: Ord. #XXX, Second Series - 2025 Fee Schedule BACKGROUND AND SUPPLEMENTAL INFORMATION: Annually, the fee schedule is reviewed by all staff and suggested increases/decreases are made in red to the previous years' schedule. Please find the attached for your review. Items in red are changes and strikethroughs are what they were previously. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: First Reading - No Action is Required. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Draft 2025 Fee Schedule Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE ORDINANCE #_____, Second Series An ordinance adopting a fee schedule for 2025 THE CITY OF CENTERVILLE ORDAINS: Section 1. The following rates for, permits, licenses and other charges are approved: Reference Chapter FEE Chapter 51 Î Municipal & Public Utilities Utility fees, Charges, Storm Water Area See Exhibit ÐAÑ Charge and Other Costs Chapter 73 Î Regulating Special Vehicles on Roadways Special Vehicle License (3 Years) $50.00 Chapter 90 Î Animals Animal License (§90.02) Kennel License $30.00 Dangerous/Potentially Dangerous Dog Registration $35.00/Year Animal At-Large Release Fee (§90.01) Violation $50.00 Wild or Dangerous Animals (§90.02) Honey Bees $75.00 No More Than (2) Honey Bee Colonies Farm Animals (§90.03) Backyard Chickens (Up to 6 Hens) $75.00 Initial Permits Expire the Following Year, December 31 after Issuance Unless Revoked, Renewal Permits Shall Expire on December 31 of Second Year Following Issuance Unless Revoked Chapter 91 Î Health & Safety; Nuisances Special Event Noise Permit (§91.09) $50.00 Burning Permit (§91.25) $50.00 Administration Fees Associated with Meth. Lab Clean-up (§91.45) $5,000.00 Plus Costs Incurred for Clean-up (§91.53) Page 1 of 23 Reference Chapter FEE Chapter 92 Î Parks & Recreation Park Use Permit $25.00 + Deposit Park Use Deposit $100.00 Min. Field Prep., Trash pickup, lighting, concession facility, police and fire service, will be determined by P.W. Dir. Chapter 93 Î Streets & Sidewalks Right-of-Way Usage Fees: (§93.20) Right-of-Way Excavating Permit or Street Breaking Permit $75.00 (Includes New Driveway(s)) Right-of-Way Excavating Permit/Existing Driveway (Replacement) $25.00 Obstruction Fee $150.00 Penalty/Fine work in ROW without securing permit $300.00 Restoration Cost Equal to City Cost Deposit for restoration collected with permit per estimate of P.W. Director Building Move $500.00 Building Move Deposit (for street repairs and site restoration) $5,000.00 (Also see Chapter 156.004) Chapter 94 Î Sporting, Athletic & Music Events Special Event Permit (§94.01) $50.00 Police and fire service, will be determined by P.W. Dir. Note Regarding Chapters 110, 112-119 Initial license for Chapters 110, 112-119 shall be pro-rated per quarter (not less than 1 quarter) and no refunds will be made if the business should cease the licensed activity. Chapter 110 Î Adult Businesses Adult Establishment License (§110.08) $4,000.00 Application/Background Check $500.00 Page 2 of 23 Reference Chapter FEE Chapter 111 Î Liquor Regulations Liquor Licenses: 3.2 Beer Permit Î Special Events (£111.08) $35.00 + $5.00 for each addÓl day Application/Background Check (New Licensee) $500.00 Off-Sale Liquor $100.00 Off-Sale Non-Intoxication Liquor $20.00 On-Sale Liquor Based on square footage (interior square footage) $.60/sq. ft. (exterior square footage) $.30/sq. ft. Minimum $2,500.00 Maximum $4,000.00 Brew Pub $500.00 On-Sale 3.2 Liquor $250.00 Sunday Liquor License $200.00 Wine License $300.00 Chapter 112 Î Pawnbrokers Pawn Broker License (§112.03) $2,000.00 Application/Background Check $500.00 Chapter 113 Î Peddlers, Solicitors & Transient Merchants Transient Sales: (§113.03) Application/Background Check $80.00/Individual + License (Issued to Business) $10.00/day or $60.00/month (Max. 2 mons) Page 3 of 23 Reference Chapter FEE Chapter 114 Î Body Piercing & Painting Establishments Tattoo, Body Piercing, Permanent Cosmetic Make-Up, Body Branding and Body Painting Establishment License (§114.07) $270.00 + Application/Background Check $80.00 Chapter 115 Î Commercial Sauna & Massage Services Sauna(s), Dayspa or Massage Business License (Initial) (§115.17) $270.00 (Subsequent renewal) $150.00 (Includes Therapist Certificate Fee for Owner(s)) Massage Therapist Certification (§115.32) $85.00 + Application/Background Check $80.00 Massage Therapist Renewal/Annual Certificate (§115.32) $55.00 Chapter 116 Î Tobacco/Cannabis Regulations; Sales Retail Registration Cannabis Sales $500.00 Cigarette License-Sale of Tobacco Products (§116.04) $85.00 + Application/Background Check $80.00 Tobacco Violation: (§116.99) st (1 Violation) $250.00 nd (2 Violation) $500.00 rd (3 Violation) $750.00 Chapter 117 Î Fireworks Sale of Fireworks License (§117.06) $100.00 Chapter 118 Î Rental Housing Code st Rental License-2 Year Period (§118.03) $110.00 for 1 unit + $25.00/addÓl per unit within same structure rd Rental Re-inspection Fee (3 Visit) $40.00/unit Chapter 119 Î Licensing Refuse Haulers Commercial Rubbish Collection License Fee (§119.01, A 5) $300.00 Page 4 of 23 Reference Chapter FEE Chapter 120 Î Licenses; Water and/or Sewer Service Line Installer License for water and/or sewer service line installer $100.00/yr. Chapter 121 Î Dances Dance: (§121.02) Single Event $20.00 + Police Fees Yearly-Continuous $200.00 + Police Fees Chapter 130 - General Offenses (Gambling Regulations) Bingo Permit (§130.19) $20.00 Chapter 150 Î Building Regulations Building Permits See Exhibit ÐBÑ Plumbing Permits See Exhibit ÐCÑ Electrical Permit Fees See Exhibit ÐDÑ Demolition Permit & Escrow: (§150.01) Residential (not required for accessory bldgs. <120 sq. ft.) $200.00 + Escrow $2,000.00 or LOC Commercial/Industrial Valuation Based w/Minimum of $300.00 + Escrow 20% of Demo. Cost Permit Surcharge Per State of MN Chapter 152 Sign Permit Fee: Wall-mounted sign $75.00 Free-standing sign (In addition to building permit) $75.00 Page 5 of 23 Reference Chapter FEE Chapter 153 Park Dedication Fees: Land Dedication (§153.15) At option of City-10% of Fair market Value of all property located in the proposed development or $3,000/unit (whichever is greater) Commercial/Industrial $2,175.00/acre Lot Split/Lot Combination $200.00 + Legal Fees & Park Fees Î Park Fees Only If Lot is Split Preliminary Plat Fee ÎApplication $500.00 + Deposit $5,000 (0-5 Lots), $10,000, (6-10 Lots), $20,000 (11+ Lots) (City Review will cease if costs exceed deposit and deposit is not replenished. The City may, at its discretion, use any or all deposits by a developer or contractor to satisfy any deficiency in an escrow.) (Larger deposits may be required as determined by the Administrator) Final Plat Review (§153.59) $100.00 Chapter 155-same as Chapter 156 procedure fees Chapter 156 Bridges/Structures in easement Encroachment Agreement (§1546.13207) $100.00 Annual Insurance Monitoring & Inspection $25.00 Fence Permit $60.00 In Easement Î Requires Council Approval & Encroach. Agr. $100.00 + Recording Fees PUD Application (§156.251) $500.00 (Review costs will be covered by plat deposit) Variance Application (§156.310) $250.00 + $500 Deposit Page 6 of 23 (City Review will cease if costs exceed deposit and deposit is not replenished. The City may, at its discretion, use any or all deposits by a developer or contractor to satisfy any deficiency in an escrow.) Reference Chapter FEE Chapter 156 (ContÓd) Conditional or Interim Use Permit Application (§156.320) $250.00 + $1,000 Deposit (City Review will cease if costs exceed deposit and deposit is not replenished) Rezoning Requests (§156.410) $250.00 + $1,000 Deposit (City Review will cease if costs exceed deposit and deposit is not replenished) Site Plan Review (§156.108) $250.00 + $5,000 Deposit (City Review will cease if costs exceed deposit and deposit is not replenished. The City may, at its discretion, use any or all deposits by a developer or contractor to satisfy any deficiency in an escrow.) Comprehensive Plan Amendment-Applicant will pay all costs associated with amendment - $250.00 + $1,000 Deposit (City Review will cease if costs exceed deposit and deposit is not replenished. The City may, at its discretion, use any or all deposits by a developer or contractor to satisfy any deficiency in an escrow.) Chapter 157 Fill Permit & Grading Permits See Exhibit ÐEÑ Site Maintenance Deposit/ for Erosion Control/Landscape/Sod/Driveway/Sidewalk/Grading Escrow (§157.15, B)(150.045 & (1546.410) $5,000 or LOC Land Development Minimum $5,000.00 (Addressed in DeveloperÓs Agreement) (City Review will cease if costs exceed deposit and deposit is not replenished. The City may, at its discretion, use any or all deposits by a developer or contractor to satisfy any deficiency in an escrow.) Page 7 of 23 Reference Chapter FEE OTHER FEES: Assessment Certificate $45.00 Council Chamber Rental Î Non-profit organization Î No Charge Private Business $30/Hour + 2 Hour Min. Security Deposit (City Policy-08/05) $150.00 Filing Fees $2.00 Maps and Charts (24Ñ x 36Ñ) $15.00 Non-Sufficient Funds/Returned Check $30.00 Notary Fees $1.00/item Photo Copies (MN Statute13.03 §3(c)) $.25 per page (one sided) Pool Filling $100.00/hr. (2 hr. min./employee which includes city-owned + Equip. Cost) + $4/1,000 gallons Public Works Labor & Equipment $100.00/hr. (2 hr. min./employee which includes city-owned + Equip. Cost) Research Charge Per Hour Î 1 Hour Minimum $100.00 thereafter $60.00 for each hour Street Vacation Request $500.00 (review and hearing costs) Section 2. The attached summary ordinance: Exhibit ÐFÑ ÐSummary of Ordinance for PublicationÑ is hereby adopted. Section 3. These fees shall become effective on publication of the attached summary of ordinance. Adopted by the City Council this 23rd day of October, 2024. D. Love, Mayor ATTEST: Page 8 of 23 Teresa Bender, City Clerk Page 9 of 23 EXHIBIT A UTILITY FFES, CHARGES AND OTHER COSTS Reference Chapter FEE Sewer Availability Charge (SAC) (City) $2,300.00 Sewer Availability Charge (SAC) (MCES) $2,485.00 Water Availability Charge (WAC) $1,850.00 The above three (3) are per Residential Equivalent Unit (§51.07) Water Lateral Benefit Fee (Unassessed properties) $8,000.00 Sanitary Sewer Lateral Benefit Fee (Unassessed properties) $8,100.00 Storm Water Area Charge Residential Î (Due w/DeveloperÓs Agreement) (£51.11) .05739 per square foot of platted area Commercial/Industrial/Multi-Family (Due w/Bldg. Permit) $.07 per square Properties participating in the city irrigation program will be foot of building, credited with one sq. ft. reduction for every two sq. ft. of parking and other property impervious surfaces except those with gravel parking lots are limited to 100,000 sq. ft. Water/Sewer Permit Fees (§51.07) Service/Connection (Includes 2 inspection trips to site $75.00 Tapping Main $50.00 Curb Stop Activation $75.00 Inspections (All)/each $40.00 Service Charges - Meters Testing Cost Water Meter Charge (§51.05, H) đÑ & 1Ñ Meters Cost + Sales Tax Minor Repairs Cost + 20% Special and other sizes Cost plus Handling (These Rates are Subject to Tax) Page 10 of 23 Reference Chapter FEE Private Fire Hose Connection Rates (§51.09, G) Water Test Fee $9.72 Water Usage Rates (§51.02) Private Fire Hose Connection Rates (§51.09 (G)) Private Fire Hose Connection Access Charge $1,850.00/REU* Private Fire Hose Connection Water System Management Fee $14.85/REU* *Where sanitary sewer service is not provided, and therefore no MCES SAC Unit determination has been made, the City shall make a determination of the number of REUs based on same or similar building usage based on the MCES SAC Procedure Manual for usages which do not rely on a fixture count as a basis for calculation. These fees are waived for fire connections made in conjunction with a building which is fully served by domestic sewer and water, and therefore, pays standard SAC/WAC charges. Water Charges will include two components. The first is a flat fee, generally covering the CityÓs fixed costs for operation and maintenance of the supply, treatment, storage and distribution system (Water System Management Fee). The second fee is a variable rate to generally cover the cost of producing water (Variable Rate). For residential properties, the Water System Management Fee shall be charged to each home at the rates and intervals shown below, whether the home is connected to city water or not. For Commercial properties, a fee shall be charged at the rates and intervals shown below, multiplied by the number of Residential Equivalency Units (REUs) assigned to that property as determined through a SAC Unit evaluation from the Met Council. If the property does not have municipal sewer service or has not had a SAC Unit determination completed, the REUs shall be determined by the Public Works Director using the same methodology outlined in the Met CouncilÓs SAC Manual. The total Water System Management Fee for Institutional Properties shall be capped at a maximum of 5x the Water System Management Fee, regardless of how many REUs are assigned to the property. Residential Water System Management Fee/Bi-Monthly Billing Period $13.38 Variable Î Rate Per Thousand Gallons/Qtr. (0 - 15,000) $2.08 Variable Î Rate Per Thousand Gallons/Qtr. (15,001- 30,000) $2.38 Variable Î Rate Per Thousand Gallons/Qtr. (30,001-XXX) $2.71 Commercial/* Water System Management Fee/Bi-Monthly Billing Period $13.38 (1 Unit) $26.76 (2 Units) $40.14 (3 Units) $53.53 (4 Units) $66.90 (5 Units) Page 11 of 23 Reference Chapter FEE Variable Î Rate Per Thousand Gallons/Qtr. (0-500,000) $2.08 Variable Î Rate Per Thousand Gallons/Qtr. (500,001-XXX) $2.71 *Multi Family buildings which do not have individual meters for each unit will be treated as commercial buildings (Capped at 5 REUs). Their tiered rate structure will be based on multiplying the residential tier thresholds by the number of units. Sewer/Wastewater fee (bi-monthly) Sewer Charges will include two components. The first is a flat fee covering the CityÓs fixed and variable costs for sewer collection (Collection Rate). The second fee is to cover the variable charge for wastewater treatment (Treatment Fee). The Treatment charge will be the Treatment Fee rate multiplied times the water meter use for the billing period. To account for summer irrigation water not being treated, the charge for the July and November billings shall not exceed the average use during the first billing period of that year and the final billing period of the prior year (winter average). If the home is unoccupied during a significant part of the winter period, the average shall be manually calculated using other reasonable means to determine the anticipated sewer treatment volume. Collection Rate Treatment Fee Residential charge $20.15/SAC Unit $ 3.4665/1,000 gal. Commercial/Institutional $29.95/SAC Unit $ 3.4665/1,000 gal. Sewer-only customers shall be charged a flat rate per SAC unit or may purchase a city water meter and install it on their well in order to be billed at the lower fixed and variable rates above. Otherwise sewer-only customers shall be billed at the following rates: Collection Rate Treatment Fee Residential rate per SAC $20.15/SAC $20.15/SAC Commercial/Institutional $29.95/SAC Unit $29.95/SAC Storm Water Management Fee (bi-monthly): (§51.11) Residential (Fixed) $10.26 Comm./Industrial/Multi-Family $.0028/sq. ft. impervious with minimum $10.26 Utilities/(Water/Sewer/Garbage Billing) Penalties & Late Fees Residential/Commercial Penalty/Late Payment 3% Bi-Monthly On Delinquent Balance Page 12 of 23 Reference Chapter FEE Utilities/(Water/Sewer/Garbage Certification) ...... 5% of Outstanding Balance or $50.00 whichever is greater (§50.03) Utility billing is billed on a bi-monthly basis for the previous two months Use of Meter & Hydrant (§51.09, J) st Meter Rental $50.00 per 1 day or one day use $5.00 each Additional day $1,000.00 Deposit $25.00 Conn. Fee $4.00/1,000 Gallons Page 13 of 23 EXHIBIT B BUILDING PERMIT FEES FEE Driveway $25.00 Accessory Structures Under 200 sq ft. (Zoning Use Permit) $65.00 Easement Encroachment Agreement $100.00 + Recording Fees (Requires Council Action Î Not Allowed if exceeds 120 sq. ft.) Basement (Finishing) (Plumb. & Mech. Included if Rough-In Complete) $171.00 Door/Window Replacement $51.00 (Min.) $110.00 (Max.) Permanent Pools Inground $351.00 Above Ground $151.00 (Both plumbing and mechanical included) Roof/Re-Roof Î 1 or 2 family only $151.00 Siding (Lap, Wood, Metal, Vinyl & Composite) 1 or 2 family only $151.00 (Excludes Stucco, Brick & Other Masonry Products) TOTAL VALUATION $1.00 TO $1,000.00 $55.00 $1,100.00 TO $2,000.00 $55.06 For the first $1,100.00 plus $4.01 for each additional $100.00 or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $91.00 For the first $2,000.00 plus 18.38 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 25,001.00 to $50,000.00 $513.75 For the first $25,000.00 plus $13.26 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $845.20 For the first $50,000.00 plus $9.19 for each additional $1,000.00, or Page 14 of 23 fraction thereof, to and including $100,000.00 $100,001.00 to $500,000.00 $1,304.57 For the first $100,000.00 plus $7.35 for each additional $1,000.00, or fraction thereof, and including $500,000.00 $500,001.00 to $1,000,000.00 $4,244.57 For the first $500,000.00 plus $6.24 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 $1,000,001.00 and up $7,361.49 For the first $1,000,000.00 plus $4.79 for each additional $1,000.00, or fraction thereof Other Inspections and Fees: 1. Inspections outside of normal business hours $90.00/hour (Min. Charge Î two (2) hours) $90.00/hour 2. Reinspection fees assessed under Provisions of §305.8 $70.00/hour 3. Inspections for which no fee is Specifically indicated $70.00/hour Plan Review = 65% of permit Commercial/Industrial $500.00 deposit required when plan submitted for review. *Work started without a permit Î double permit fee w/cap of $1,000.00 Page 15 of 23 EXHIBIT C PLUMBING AND HEATING PERMITS 1. Plumbing Permits A. The charge shall be five dollars ($5) for each plumbing fixture, device or connection to the sewer or plumbing system, with a minimum charge of forty dollars and zero cents ($40) B. For any alteration, repair or extension to an existing plumbing system, where the work is of such a nature that the permit fee charge cannot be determined from the above schedule, the permit fee shall be forty dollars ($40) first five-hundred dollars ($500) or fraction thereof, plus fifteen dollars ($15) for each additional five-hundred dollars ($500) or fraction thereof of the total market value of such alteration, repair or extension. The charge for commercial, industrial or institutional plumbing shall be: Two percent (2%) of the total cost of labor and materials or a minimum of $40 whichever is greater. Work commenced without first obtaining a permit shall be charged an investigative fee equal to permit fees. 2. Mechanical Permits The charge for a residential dwelling shall be twenty dollars and zero cents ($20) for each of the following units but not to exceed $140. A minimum charge of forty dollars and zero cents ($40): Main Gas Line Piping Gas Furnace Air conditioner Boiler Air Exchanger Gas Fireplace/Gas Log (Install in regular fireplace) Gas Boiler Gas Dryer Gas Stove/Range Wood Fireplace Duct Work Miscellaneous Mechanical Fixtures Gas Pool Heater Gas Wall Heater/Garage Heater The charge for commercial, industrial or institutional building shall be: Page 16 of 23 Two percent (2%) of the total cost of labor and materials of the heating, ventilation and air conditioning work to be completed or a minimum of $40 whichever is greater. Work commenced without first obtaining a permit shall be charged an investigative fee equal to permit fees, in addition to normal permit fees. Sprinkler/Fire Suppression system permits: Single Family, Flat fee $400 Fire Suppression Permit Minimum $75 Other sprinkler/fire suppression permits. All Fire Code related permits/inspections - contract cost of sprinkler/fire suppression system times 3.25% (Includes plan review by Building Official and Fire Department). All of the above stated fees are Subject to State of MN surcharge fees. Page 17 of 23 EXHIBIT D ELECTRICAL FEES HOMEOWNERS AND ELECTRICAL CONTRACTORS Î Complete an electrical permit form available from the City of CentervilleÓs web site or City Hall. Add $1 for State surcharge to total cost of each permit. The fee is the total of the listed fees or the total number of inspection trips x $50.00, whichever is greater. RESIDENTIAL Residential panel replacement is $110.00 sub Panel $50.00. New service or power supply is: Circuits and Feeders 0 to 300 Amp $55.00 0 -100Amp. $9.00 400 Amp. $71.00 101-200 Amp. $15.00 Add $16.00 for each additional 100 amps Add $6.00 for each additional 100 amps Minimum Fee Maximum Fee Minimum permit fee is $50.00 plus $1.00 Maximum fee for single family dwelling State surcharge. This is for one inspection or townhouse not over 200 amps is only. Minimum fee for rough-in inspection $200.00 plus $1.00 State surcharge. and Fine is $100.00 plus $1.00 State Maximum of 2 rough-ins and 1 final Surcharge inspections (Failed Inspections are an additional $50.00 each). Apartment Buildings Fee per unit of an apartment or condominium complex is $90. This does not cover service, unit feeders or house panels. Swimming Pools & Hot Tubs $100 plus circuits at $9/ea. This includes 2 inspections Additions, Remodels or $100 this includes up to 10 circuits and 2 inspections Basement Finishes Residential Accessory Structures The Greater of $55 for panel plus $9 per circuit or $100 for two (2) inspections Street and Parking Lot Lights $5 per each standard Transformers and Generators $5 up to 10KVA, $45 11 to 74KVA, $60 75KVA to 299 KVA, over 299 KVA is $165 Retro Fit Lighting $.85 cents per fixture Sign Transformer $9 per transformer Low voltage fire alarm, low voltage $.85 cents per device and air conditioning control wiring Page 18 of 23 Residing Jobs First unit: $50 $35 for each additional units Re-Inspection Fee in addition to $50 All other fees Minnesota Solar PV System Electrical Inspection Fee Chart Solar PV System Rating* Inspection Fees 0kw to 5,000 $90 >5.000 watts to 10,000 watts $150 >10.000 watts to 20,000 watts $225 >20.000 watts to 30,000 watts $300 >30.000 watts to 40,000 watts $375 Additional increments of 10,000 watts $25 for each Additional $10k increment Electronic inspection fee for these items only; furnace, air conditioning, bath fan, fireplace or receptacle for water heater vent is $40. Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cityÓs 20% handling fee. THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED. Minimum fee permits expire in 6 months Permits over the minimum fee and up to $250 expire in 1 year COMMERCIAL Description Fee Calculation Valuation $1 to $1,000 $50 per trip Valuation $2,001 to $25,000 $50 for the first $1,000 plus $3.25 for each additional $100 or fraction thereof, to and including $2,000 Valuation $25,001 to $50,000 $423.55 for the first $25,000 plus $10.70 for each additional $1,000 or fraction thereof, to and including $50,000 Valuation $50,001 to $100,000 $691.05 for the first $50,000 plus $7.45 for each additional $1,000 or fraction thereof, to and including $100,000 Valuation $100,001 to $500,000 $1,063.55 for the first $100,000 plus $6 for each additional $1,000 or fraction thereof, to and including $500,000 Page 19 of 23 Valuation $500,001 to $1,000,000 $3,463.55 for the first $500,000 plus $5.10 for each additional $1,000 or fraction thereof, to and including $1,000,000 Valuation $1,000,001 and up $6,013.55 for the first $1,000,000 plus $4 for each additional $1,000 or fraction thereof Reinspection fee (in addition to all other $50 fees) Investigative fee (working without permit) the fee is double d Refunds issued only for permits over: $100 Page 20 of 23 EXHIBIT E LANDFILL, GRADING AND EXCAVATING PERMIT FEES GRADING FEES General. Fees shall be assessed in accordance with the provisions of this section or shall be as set forth in the fee schedule adopted by the jurisdiction. Plan Review Fees. When a plan or other data are required to be submitted, a plan review fee shall be paid at the time of submitting plans and specifications for review. Said plan review fee shall be set forth in Table A33-A. Separate plan review fees shall apply to retaining walls or major drainage structures as required elsewhere in this code. For excavation and fill on the same site, the fee shall be based on the volume of excavation or fill, whichever is greater. Grading Permit Fees. A fee for each grading permit shall be paid to the City as set forth in Table A33-B. Separate permits and fees shall apply to retaining walls or major drainage structures as required elsewhere in this code. There shall be no separate charge for standard terrace drains and similar facilities. TABLE A33-A GRADING PLAN REVIEW FEE 50 cubic yards (38.2 m3) or less No Fee 51 to 100 cubic yards (40 m3 to 76.5 m3) $37.01 101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) $58.28 1,001 to 10,000 cubic yards (765.3 m3 to 7645.5 m3) $77.57 10,001 to 100,000 cubic yards (7646.3 to 7645.5 m3) - $77.57 for the first 10,000 cubic yards (7645.5 m3), plus $38.59 for each additional 10,000 cubic yards (7645.5 m3) or fraction thereof. 100,001 to 200,000 cubic yards (7645.6 m3 to 15,291.1 m3) - $424.86 for the first 100,000 cubic yards (7645.5 m3), plus $20.87 for each additional 10,000 cubic yards (7645.5 m3) or fraction thereof. 200,001 cubic yards (15,291.2 m3) or more - $633.55 for the first 200,000 cubic yards (15,291.1 m3), plus $11.42 for each additional 10,000 cubic years (7645.5 m3) or fraction thereof. Other Fees: FEE Additional plan review required by changes, additions or revisions to approved plans (minimum charge Î one-half hour) $79.54/hour* *Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. Page 21 of 23 TABLE A33B - GRADING PERMIT FEES* FEE 0 to 100 cubic yards (40 m3 to 76.5 m3) $60.00 101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) - $60.00 for the first 100 cubic yards (76.5 m3), plus $27.56 for each additional 100 cubic yards (76.5 m3) or fraction thereof. 1,001 to 10,000 cubic yards (765.3 m3 to 7,645.5 m3) - $308.04 for the first 1,000 cubic yards (764.6 m3), plus $22.84 for each additional 1,000 cubic yards (764.6 m3) or fraction thereof. 10,001 to 100,000 cubic yards (7,646.3 m3 to 7,645.5 m3) - $513.60 for the first 10,000 cubic yards (7,645.5 m3), plus $103.95 for each additional 10,000 cubic yards (7,645.5 m3) or fraction thereof. 100,001 cubic yards (7,645.6 m3) or more - $1,449.15 for the first 100,000 cubic yards (7,645.5 m3), plus $57.49 for each additional 10,000 cubic yards (7,645.5 m3) or fraction thereof. Other Inspections and Fees: 1. Inspections outside of normal business hours $90.00/hour (Min. Charge Î two hours) 2. Reinspection fees assessed under provision of §108.8 $70.00/hour 3. Inspections for which no fee is specifically indicated $70.00/ hour (Min. Charge Î one-half hour) *The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fee paid for the original permit and the fee shown for the entire project. **Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. Page 22 of 23 CITY OF CENTERVILLE Anoka County, Minnesota SUMMARY OF ORDINANCE ____, SECOND SERIES NOTICE IS HEREBY GIVEN that, on _______________, Ordinance #________, Second Series, entitled Ð AN ORDINANCE ADOPTING A FEE SCHEDULE FOR 2025 Ñ was adopted by the City Council of the City of Centerville, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance #____, Second Series the City Council has directed that a title and summary be prepared for publication pursuant to Minn. Stat. 412.191, Subd 4. NOTICE IS FURTHER GIVEN that a complete, printed copy of Ordinance #___, Second Series is available for inspection by any person during regular office hours at the office of the City Clerk, 1880 Main Street, Centerville, MN, or will be mailed to anyone requesting it by telephone (651) 429- 3232. NOTICE IS FURTHER GIVEN that the general purpose of the ordinance is to adopt fees and charges for various purposes. Section 1. This section adopts fees and charges including fees related to garbage/utility account certification, utility rates and charges, animal licensing, burning permits, fees for use of right-of-ways and excavations in streets, fees for business licensing, fees and deposits related building activities, fees for sign permits, development fees including fees in lieu of park dedications, planning and zoning fees, and fees for services including supplying copies and maps, and fees for vacation of streets and easements. Section 2. This section authorizes this summary of the ordinance be published in lieu of the entire text of the ordinance. Section 3. This section provides that the ordinance is effective on publication of this summary. NOTICE IS FURTHER GIVEN that the City Council has by at least a 4/5 vote, approved this Public Notice. APPROVED this _____th day of _________, 2024. Published in the Quad Community Press on ___________________, 2025. Page 23 of 23 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration IX.6 TITLE OF ISSUE: Res. 24-0XX Acknowledging Guidelines & Authorizing City Admin. to Execute MCES I&I Grant Agmt. BACKGROUND AND SUPPLEMENTAL INFORMATION: The city is eligible to apply for grant funding to assist private property owners with the costs of televising (inspecting) lateral sewer lines and making necessary repairs to reduce inflow and infiltration (I&I) into the sanitary sewer system. The grant program would work much like our smart irrigation controller program. Residents could apply for reimbursement of a portion of the costs, through the city. See attached resolution and program guidelines for more details. COST AND SOURCE(S) OF FUNDING: Grant funds through MCES; matching funds from private property owners. No direct cost to city. REQUESTED COUNCIL ACTION: Motion to adopt resolution 24-0XX Acknowledging program guidelines and authorizing the City Administrator to apply for an execute the agreement for the private property inflow and infiltration grant program through the Metropolitan Council. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Program Guidelines Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE RES. #24-0XX RESOLUTION ACKNOWLEDGING PROGRAM GUIDELINES AND AUTHORIZING THE CITY ADMINISTRATOR TO APPLY FOR AND EXECUTE THE AGREEMENT FOR THE PRIVATE PROPERTY INFLOW AND INFILTRATION GRANT PROGRAM THROUGH THE METROPOLITAN COUNCIL WHEREAS, the city of Centerville operates a sanitary sewer system which flows into the metro-wide sewer system operated by Metropolitan Council Environmental Services (MCES); and WHEREAS, MCES has established a grant program, funded by the state legislature, to assist private property owners with the abatement of inflow and infiltration of clear water into the sanitary sewer system by repairing private laterals between the home and the cityÓs mainline sewer; and WHEREAS, the city is eligible to apply for said funds because we have had instances where our sewer flow rate has exceeded 80% of the maximum peak goal for our system, as set by MCES; and WHEREAS, excess clear water flow in the sanitary sewer system costs the cityÓs sewer utility money and is a waste of MCES system capacity; and WHEREAS, in order to apply for these grant funds, the city must present a resolution acknowledging the program guidelines, which are attached to this resolution for reference and ; THEREFORE, BE IT RESOLVED, The Centerville City Council hereby confirms the authority of the City Administrator to apply for the Private Property Inflow and Infiltration Grant Program and certifies that they have read the program guidelines and support participation in the program. Passed by the City Council of the City of Centerville on this 13th day of November 2024. Mayor, D. Love Attest: City Clerk, Teresa Bender PRIVATE PROPERTY INFLOW & INFILTRATION GRANT PROGRAM Grant Requirements, Guidelines & Timeline - 2025 Information The Metropolitan Council Environmental Services (Met Council, ES) is implementing a private property inflow and infiltration (I/I) grant program beginning January 2025. The goal of the program is to assist private property owners with financial assistance to remove I/I from the regional interceptor system through repairs of the sewer lateral or foundation drain on the property. ES has committed to assigning funds every year from the PayGo fund for this grant program. Council Guidelines Eligible Municipalities Eligible municipalities include those that have been designated excessive I/I contributors by the Met Council, or that have had a measurable flow rate within 20 percent of the permitted flow limit. Eligible Work Grants to private property owners shall be for a percentage of actual, reasonable, and verifiable I/I mitigation costs. No costs of studies, engineering, or planning shall be eligible. Grant reimbursement shall be 50% of eligible costs, up to $5,000, for applicants not meeting equity criteria set by the participating municipalities. Eligible work includes: o Private lateral repair and/or replacement o Foundation drain disconnections and new sump pump, if associated with the foundation drain disconnect o Lateral televising and cleaning costs if: Applicant meets the equity criteria or Televising and cleaning result in repair or replacement of sewer lateral equity criterion. The private service line or foundation drain must be active and serving an occupied building. All repairs and replacements must be made with materials and methods consistent with local codes and permit requirements. Qualified spending on eligible work must occur between January 1, 2025 and December 31, 2025. Grant Process Application ES will notify all eligible municipalities and request grant applications. Eligible municipalities will apply for the program and request a total grant amount for anticipated grant reimbursement to private property owners. Applying municipalities must submit the Application for Participation and a resolution from City Council authorizing application and execution of the grant. Page - 1 After all applications are received, ES will review requested grant amounts for proposed work and encumberagrant amount for each participating municipality. It is anticipated that more grant funds will be requested than what is available, meaning applicants may not receive their full request. Grant awards will be encumbered to each municipality by this process: o Half of the available grant funds will be divided equally among participants. o The remaining half will be distributed to participants based on the size of their grant request. Municipalities will be informed of their total grant amount for the program year at the start of the program year. ES will send grant agreements to municipalities for signature and, upon return, will sign, and will create purchase orders payable to the applicant municipality. Signed agreements and application must be returned to ES prior to participation in the program. Reporting Requirements and Reimbursement Each quarter, municipalities will submit the PPII Reporting Form Excel workbook of work completed, invoices, and certificates of completeness to certify the work for each grant was done and records auditable. Only one grant per property may be awarded. o ES has provided a list of verified Metropolitan Council Underutilized Business (MCUB) contractors able to perform water and sewer work (attached). It is not required to use the contractors on that list but is provided as an option. More information on the Met Council MCUB program can be found here: https://metrocouncil.org/About-Us/What-We- Do/DoingBusiness/Small-Business-Programs/mcub.aspx ES will review the PPII Reporting Form Excel workbook and supporting documentation and issue grant reimbursement. Municipalities have until January 31 of the following year to submit all paperwork for work performed during the program year. Any funds encumbered to a municipality and not spent during the program year will remain in fund. The Met Council reserves the right to change these guidelines, if in its sole discretion the results of the process do not equitably allocate the funds. Equity Component needs, and aspirations for the region and addresses our responsibility to future generations. Thrive MSP 2040 has five outcomes that reinforce and support each other to produce greater benefits for the region. Those outcomes are Stewardship, Prosperity, Equity, Livability, and Sustainability. opportunity and creates viable housing, transportation, and recreation options for people of all races, ethnicities, incomes, and abilities so that all communities share the opportunities and challenges of growth and change. For our region to reach its full economic potential, all of our residents must be able to access opportunity. Our region is stronger when all people live in communities that provide them acces The equity component of allowing grant reimbursement up to a $10,000 cap for private property owners acknowledged that each municipality has different equity considerations and knows the needs of their residents the best; therefore, it is up to the municipality to determine if a resident has an equity need If a repair is higher than the program cap of $10,000, options, among others, to cover that cost include a municipality match, assessing the property for the remaining amount, or requesting payment from the Page - 2 | METROPOLITAN COUNCIL resident. The means of collection are up to each municipality. Be advised, if grant awards are paid directly to the private property owner, it is recommended to speak with a tax professional, as the municipality may have to provide a 1099 tax form. Calendar Send notice of grant program guidelines to municipalities, November 1, 2024 requesting applications Grant applications due from municipalities November 27, 2024 ES notifies municipalities of their grant amount December 16, 2024 April 30, August 31, October 31, Municipalities submit pay claims for completed work 2025; January 31, 2026 ES processes reimbursement upon receipt of signed agreement Quarterly Links/References https://metrocouncil.org/Wastewater-Water/Planning/Wastewater/Inflow-and-Infiltration.aspx https://metrocouncil.org/Wastewater-Water/Funding-Finance/Available-Funding-Grants/Private- Property-Inflow-and-Infiltration-Grants.aspx Page - 3 | METROPOLITAN COUNCIL CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: November 13, 2024 Administration 9.7.1 TITLE OF ISSUE: Public Display Policy BACKGROUND AND SUPPLEMENTAL INFORMATION: At their last city council meeting, the council discussed a public display policy for the decorative led lights for display at City Hall, Fire Station #3, the Public Works facility, and on art pieces in our park(s). The council requested that staff prepare a policy for council's consideration. Council provided feedback to staff for incorporation in the policy and that feedback is included in the attached public display policy. Please see the attached policy. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the public display policy. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Display policy, staff memo for background Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Date: October 23, 2024 To: City Council From: Athanasia Lewis, Assistant City Administrator Subject: Public Display Policy Honorable Mayor and Council, Throughout the year, our boards and commissions have enhanced their placemaking initiatives. The Economic Development Authority (EDA) has partnered with staff on the installation of permanent outdoor lighting on city facilities, and adopted a beautification program, placing seasonal planters along Main Street and Centerville Road. These enhancements were added to advance the cityÓs small-town charm. The Parks and Recreation Committee (P&R) is also exploring placemaking efforts with the recent approval to purchase of a Fiore tree (customizable metal tree with hanging potted plants), which will serve as a focal point at Cornerstone Park. Both the city hall lights, and potentially, the Fiore tree have the capability of customizable colors. With the increase emphasis on placemaking throughout the city, staff thinks it is a good idea to have a public display policy in place. Staff has reviewed policies in the following organizations: City of Duluth, City of Rochester, City of Eagan, City of St. Louis Park, Hennepin County, and Minnesota Department of Transportation (MNDOT). As staff reviewed policies in these organizations, a couple of recurring themes were present: 1. When the lights will be displayed (days, events, causes, religious holidays & which ones) 2. Who can request lights be displayed (non-profit organizations, residents, other) 3. Who approves requests for lighting Key features identified in the policies reviewed summarized below: City of Duluth Î Enger Tower and Aerial Lift Bridge Lighting Policy Adopted national holidays and specific days of celebration and awareness (New YearÓs Day, MLK, Memorial Day, Juneteenth, Independence Day, Labor Day, 9/11 Memorial, Indigenous PeopleÓs Day, VeteranÓs Day. *Outside of the days noted above, the Aerial Lift Bridge decorative lighting will only be activated for extraordinary circumstances, such as a global humanitarian crisis. Enger Tower Adopted national holidays and specific days of celebration and awareness (New YearÓs Day, MLK, Memorial Day, Juneteenth, Independence Day, Labor Day, 9/11 Memorial, Indigenous PeopleÓs Day, VeteranÓs Day Prohibits requests for private events, including but not limited to birthdays or personal anniversaries Prohibits requests that promote political action, candidate party, lobbying, or similar activity, or for financial gain of an organization or individual Requests from Duluth residents and organizations Final approval is given by the City Administrator City of Rochester Î City Hall Dome Light The dome lights can be changed to create awareness, honor and/or celebrate an event or significant issue/cause Dome lighting recognizes a day, week, or month; however, the lighting request is for one evening only Dome lighting requests should have a local or regional interest The mayor reserves the right to select specific local and national holidays and recognitions without a resident request The mayor reviews lighting requests on a case-by-case basis and reserves the right to decline dome lighting requests. City of Eagan Î Sperry Towner Lighting Policy Stated purpose of providing a safe, pleasant public art display through lighting features for enjoyment and benefit of the community Prioritization given to city of Eagan and the Eagan community A greater common interest (furthering a sense of place and confirming the tower as a landmark within the Minneapolis-St. Paul metropolitan area. Consideration of related energy consumption and cost (display during certain hours) Guidelines for considering lighting requests: Not overtly religious, political, personal or commercial). Approval is given by the Public Works Director or his/her designee City of St. Louis Park Î The Louisiana Avenue and Highway 7 bridge Residents affiliated with organizations may request lighting to recognize a specific cause or to commemorate or enhance a community event. Prohibits requests of a private nature, such as birthdays or personal anniversaries, religious holidays or from out-of-state organizations. Final Approval by the City Manager and all decisions are final. Hennepin County Î Lowry Avenue Bridge Recognizes state and federal holidays and other public events of community significance. The following list is an excerpt of the many days approved for 2024: New YearÓs Day, MLK Day, PresidentÓs Day, St. PatrickÓs Day, Easter, Domestic Violence Awareness, Bullying prevention Awareness, Unity Day, Halloween, COPD awareness, Thanksgiving, VeteranÓs Day, Christmas Day, Kwanza, Hannukah, PrinceÓs Birthday, etc. Prohibits requests for birthdays, personal anniversaries and events that are primarily private in nature. Final approval by County Administrator and all decisions are final. Minnesota Department of Transportation (MNDOT) - I-35W St. Anthony Falls Bridge Adopted days are: New YearÓs Day, ValentineÓs Day, Presidents Day, St. PatrickÓs Day, WorkerÓs Memorial Day, MotherÓs Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Halloween, 9/11 Memorial, VeteranÓs Day, Christmas Day, Hanukkah. Applications that meet MnDOT requirements will be granted depending on the lighting schedule. Approved requests will be granted for a maximum of one night. The lighting will take place 30 minutes before sunset and end 30 minutes after sunrise. Final approval will be given by MnDOTÒs Metro District Engineer As shown in the policies above, there are a several dates and holidays observed and residents and representatives from organizations can submit lighting requests. What is not consistent is who gives the final approval. From the policies above, weÓve seen that approval is given by the City Administrator, CountyAdministrator, Public Works Director, Engineer, and Mayor. Staff is concerned with having a single staff or elected official decide on controversial issues, causes and religious observances. Therefore, staff would like to discuss this topic with council prior to formulating a public display policy. Sincerely, Athanasia Lewis, Assistant CityAdministrator Centerville Public Display Policy OVERVIEW Objective This policy aims to set a standard of procedure for requesting decorative lighting of municipal facilities. The City of Centerville reserves the right to refuse any decorative lighting requests at the CityÓs sole discretion. Scope This policy applies to all external requests to City staff for decorative lighting of city facilities. Definitions City Hall, a facility where city business is conducted and where city boards and commissions hold monthly meetings. The building is located at 1880 Main Street. Fire Station #3, a facility that serves as administrative offices for Centennial Fire Department staff and emergency response vehicles. The building is located at 1800 Main Street. Public Works - a facility where city operations are conducted and where city infrastructure is stored. The building is located at 2085 W Cedar Street. Public Art Î Focal pieces with architectural interest that are in public spaces around the city. Public art includes but is not limited to statues, monuments, memorials, etc. I.Responsibilities and Expectations The city will approve the following schedule, annually, for the display of decorative lighting on the aforementioned facilities. New YearÓs Day Rev. Dr. Martin Luther King Jr. Day PresidentÓs Day Memorial Day Juneteenth Independence Day Labor Day VeteranÓs Day Thanksgiving Day & the Day After Christmas Day The City Council will consider requests from other governmental organizations, such as Centennial Fire District, Centennial Police Department, and the Centennial School District. The Council will not consider requests to support social issues or causes and/or overtly religious events/celebrations. II. Requests from Governmental Organizations a. The city council will evaluate outside requests for decorative lighting and provide approval on a case-by-case basis within 30 days. III. Requestor Responsibilities a. Requests must come from governmental organizations affiliated with the City of Centerville b. To make a decorative lighting request, interested qualified parties may email info@centervillemn.com. c. The request must include the following information: Governmental OrganizationÓs name Website, if applicable Address Individual requestorÓs name Phone Email Detailed Description of the event/recognition you would like to recognize Event date Specific colors requested. One solid color of a combination of up to three colors can be displayed. Available colors are: a. Red b. Green c.Blue d.Orange e.Yellow f.Purple g.Pink h. White i. Crimson/Maroon j. Gold d. Requests must be made at least 30 days before the requested date. The City Council may waive this requirement when it is not practical but reserves the right to deny any requests made with less than 30 daysÓ notice. e. Lighting requests are limited to one fulfilled request per year. f. In instances where there are multiple requests for decorative lighting on the same date or different dates to commemorate the same event, topic, or awareness, the requests will be processed and granted on a first-come, first-serve basis. g. Decorative lighting requests that have been approved will begin at sunset on the requested date. h. The city provides this opportunity to requestors as a public service. City acceptance of decorative lighting requests does not constitute the CityÓs endorsement of any organization or topic. i. The city will not grant lighting requests for private events, including but not limited to birthdays or personal anniversaries. j. Decorative lighting requests may not be used for financial gain or the requesting organization or individual. k. The City reserves the right to revoke prior approval if it becomes aware after the approval was issued that terms of this policy have not been met or the requester has provided false or misleading information in their request. l. Requests for decorative lighting are subject to the Minnesota Government Data Practices Act (Minnesota Statutes Chapter 13); data provided in the request may be considered public data. IV. City Staff Responsibilities a. City staff will review each request for completeness before including it in an upcoming city council packet for council approval b. City Council decisions are final c. Upon Council approval, staff will contact the person who made the request to advise of the approval; staff will contact this person within ten (10) days of approval d. City Staff will work with appropriate City employee(s) to program the decorative lighting Administrator’sReport November 13, 2024 ELECTIONRESULTS – MAYOR AND CITY COUNCIL A special thank you to all of the election judges that served at City Hall during the 45 days prior to the election and on election day. The City of Centerville wants toespeciallyrecognize the 20 years of dedicated service from Head Judge Shirley Sundquist who will be passing the torch on to Mr. John (JT) Thill going forward. Election winners will take office in 2025 and will be sworn in at the first City Council meeting in January. ADMINISTRATION The League of Minnesota Cities is once again ththth encouraging our state’s 4, 5, and 6 graders to share ideas about how they would make cities better through submitting essays in the League’s “Mayor for a Day” essay contest. Three winning students will be chosen from among submitted entries. Each winning student will receive $100 and will have their essay published in a future issue of Minnesota Cities magazine. Contest information can be found at www.lmc.org/mayorforaday. PARKS & RECREATION Trunk or Treat (October 26, 2024) The city’s collaborative effort with Centennial Schools Community Ed program yielded a rd great event for a 3consecutive year, as the Trunk or Treat outing drew hundreds of people, many dressed in costume to the Centerville Elementary School parking lot for some treats and fellowship. Thanks to all the businesses and other organizations that participated. Long-time Parks & Rec Committee Member Recognized Earlier this year, after 22 years of service to the community, Suzanne Seely retired from her position on the Parks and Recreation Committee. At the November 6 meeting, the Parks and Recreation Committee recognized Ms. Seely for her years of dedication. Among the highlights of Suzanne’s career were writing a grant for the city’s large trail project, constructed in 2011, planning and overseeing the development of Hidden Spring Park where the city now holds its Music in the Park series. However, Suzanne’smost cherished memories are the relationships built with community members as their lives intersected through the work of the committee. Congrats and Thank You, Suzanne! Volunteer Appreciation Event The Volunteer Appreciation was held on October 22, 2024 at St. Genevieve’s Parish Center with approximately 50 individuals in attendance. Both the Parks & Recreation Committee and the city are honored for their volunteer base as Centerville has prospered by having the ability to hold events with participants from the community and others from outside of the community because of these individuals along with adding visual amenities to our parks. These volunteers maintain park monument flower gardens, City Hall Reader Board Garden, volunteer for events and those that serve on boards/committees (e.g. Fete des Lacs, the annual 5/8K runs, Movie in the Park, Main Street Market, election judges, board/committee members, council members and Music in the Park). Thank you all for attending and your service. CENTERVILLE CARES Resourcesfor Veterans Anoka County offersa variety of resources for veterans. To learn more about how Anoka County Veteran Service Officers (CVSO’s) can assist veterans with a variety of needs or to schedule an appointment with a CVSO click here. Veterans are also supported through the Beyond the Yellow Ribbon NE Metro, a non-profit organization that connects and coordinates agencies, organizations and resources to meet the needs of Minnesota’s military veterans, service members, and families in all military branches. To learn more about this organization and ways BTYR NE Metro can provide support, click here. ECONOMIC DEVELOPMENT Centennial Area Chamber Calendar (formerly Quad Area Chamber) November 12, 2024 – Caffeine & Connection – Lino Lakes Hampton Inn November 14, 2024 – Centennial Area Chamber Board Meeting – 12:00pm-1:00pm – Online November 21, 2024 – Recognition Lunch for Dorothy Radermacher – 1:00-2:30pm – Centennial Library Learn more about the event above here. Economic Development Authority (EDA) EDA Board Vacancy There is currently an opening on the City’s Economic Development Authority (EDA) board. The EDA meets on the third Wednesday of each month at 5:30 p.m. at city hall. The EDA provides programs that attract and retain businesses, and the Board embraces rich and diverse points of view and values teamwork, working for the benefit of the city. For information about how you can become part of this dynamic team, please contact Athanasia Lewis, staff liaison to the Board here. You can also complete an application, which can be found at: Microsoft Word - Application for Appointment Committee- Commission (centervillemn.com). EDA Programs for Businesses The Centerville EDA has a few programs that help support local businesses. The Centerstage program assists businesses with marketing. The Blue Sign Program assists eligible businesses advertise on the freeway. The Loan & Grant programs assist businesses with façade enhancements. Grant applications are currently being accepted. For additional information, please contact staff here. Small Business Appreciation & Shop Local Campaign The City’s Economic Development Authority (EDA) and the Centennial Area Chamber of Commerce are teaming up to promote our small businesses and encourage everyone to shop local the week of November th 25-29 and on November 30to acknowledge Small Business Saturday. We encourage you shop local. There will be an opportunity to win a prize from a drawing that th will occur on November 30. Business Appreciation Event The EDA held their annual BusinessAppreciation event th on Monday, November 4at the Southern Rail. Attendees networked, listened to a presentation by Centennial Area Chamber President Michelle Koch, and learned about resources that the EDA can offer to our local businesses. The EDA would like to thank everyone who attended(see photo at right). Monthly Small Business Call Every month, the Minnesota Employment and Economic Development Office of Small Business and Innovation hosts a call. Join the conversation on the 2nd Tuesday of the month at 2:00 p.m. These calls provide an excellent opportunity for small business owners to have a conversation with business experts and their peers. The next call/Teams meeting will be on Tuesday, November 12, at 2:00 p.m. The Minnesota Chamber of Commerce will join to discuss their Energy Smart program. Energy Smart offers free energy efficiency consultations for commercial properties, whether leased or owned. An energy efficiency specialist will identify customized, low- and no-cost savings opportunities, assist with end-of-life equipment replacements, and explore available rebates and grants. You can learn more about these calls at: https://mn.gov/deed/business/help/sbao/small-business-call/. ADMINISTRATION Meeting and CityHallSchedule November 12, 2024, 6:30 p.m. – Planning & Zoning Commission – o Public Hearing on Zoning Regs for Cannabis Sales o Public Hearing on Rezone & Comp. Plan Amend. Request, 1687 Westview Street November 20, 2024, 5:30 p.m. – Economic Development Authority December 3, 2024, 6:30 p.m. – Planning & Zoning Commission December 4, 2024, 6:30 p.m. – Parks & Recreation Committee December 5, 2024, 6:30 p.m., City Council Special Meeting December 11, 2024, City Council Work Session, 5:00 p.m., 6:30 p.m., Regular Meeting ENGINEERING TH 20 Avenue (CSAH 54) Corridor Study Staff recently met with County Engineering staff to discuss the timing, funding and logistics for projects along the corridor. County staff will be sending a draft of the schedule for the various projects along with cost share estimates to the cities in the next month or two. 2025 Thin Overlay Project The City Engineer and Public Works Director have been examining streets and working with the Finance Director to scope a potential overlay project for 2025. The street fund has roughly $1 Million in available cash to spend. An overlay project was last done in 2022. For the past 10 years or so, the city has been doing bituminous (blacktop) overlays in lieu of seal coating. The overlays aim for a cycle of around 15 to 20 years, where seal coating was on a 5-to-7-year rotation. In the end, the overall cost is roughly the same, but we believe the results are better with the overlays. Homes along the route of the overlay project are generally asked to contribute a small portion of the cost (usually about 20%), through special assessments. The remaining costs come from the street fund which is supported by general levy taxes and franchise fees. PUBLIC WORKS Solar on Public Buildings Grant City staff has been working with the State officials and the contractor to submit a final grant application. The project would place solar panels on city hall and the fire station capable of supplying up to 40 kW of AC power to city hall. Excess power will be pushed to the power grid. The project’s estimated costs are around $120,000 with 60% of the costs covered by the grant, 30% by a federal tax rebate and the remaining 10% from city funds. The city should recover its investment within just a few short years, in a drastically reduced electric bill. CENTENNIAL LAKES POLICE DEPARTMENT Police Governing Board The next Police Governing Board meeting is scheduled for November 18 at CLPD headquarters in Circle Pines. CENTENNIAL FIRE DISTRICT We’re Hiring YOUR TIME IS NOW! Apply to become a Firefighter/EMT for the Centennial Fire District. No experience required! Our next physical agility test will be hosted on November 9th! Inquire today at centennialfire.org. Meal Packing Event This past Saturday, October 26th at our Station 3, we hosted our first ever meal packing event partnered with Meals from the Heart. Our initial goals set for this event were to raise $7,100.00, have 80 volunteers and pack 20,000 meals. We are proud to state that we broke those goals. We raised $7,925.00, had 82 volunteers andpacked 21,192 meals! Which equals out to 2,008lbs of food. Over a ton! 98 cases of Alfredo Primavera were packed. Each case contains 36 pouches. Each pouch contains 6 meals/servings. A heartfelt thanks and appreciation from the Centennial Fire District for all of those involved from the volunteers, the group we worked with to meet these goals and the Meals from the Heart team. It was a humbling experience to watch the volunteers donate their time and enjoy doing it. A special thanks to you for the donations and making this event possible. It would not have happened without it. The meals packed from this event will be distributed to the following: • Hugo Food Shelf • St. Jude Food Shelf • Beyond the Yellow Ribbon Thanksgiving and Christmas Food Bags for Military Families • Centennial Food Shelf • Haven for Hero’s • Local College Students • Stepping Stone • Family Promise • Ruby’s Pantry across Minnesota and Wisconsin • Centennial Square • Forest Lake School District • Beyond the Yellow Ribbon (local) We hope to make this an annual event with plans to expand and grow. COMMUNITY DEVELOPMENT Planning and Zoning Commission Open Seat The Planning and Zoning Commission will be accepting the resignation of one of its members this month, meaning that there will be an opening on the board. Interested candidates should contact city hall for an application or you can find one online at www.centervillemn.com Next Meeting The next meeting of the Planning and Zoning Commission will be November 12. This meeting was moved from its regularly scheduled date due to the election. Public Hearings At the November 12 meeting, the commission will hold public hearings on: Retail Sales of Cannabis A Comprehensive Plan Amendment and Rezoning of 1687 Westview Street (LaLonde property) from M-2 Mixed Use Neighborhood to P-1 Public for the potential expansion of Centerville Elementary School. 1687 Westview Street (LaLonde Property) An application for a Comprehensive Plan Amendment to change the guided land use from Central Business District/Mixed Use to Public/Institutional, along with an application for a subsequent rezoning from M-2 Mixed Use Neighborhood to P-1 Public were jointly submitted by the landowner and school district on October 15, 2024. A public hearing for these zoning applications will be held on November 12, at 6:30 PM at City Hall. See the published notice in the paper for more information. stnd Old Mill Estates 1 and 2 Additions The development security has been reduced to $20,000, pending receipt of approval from the Rice Creek Watershed District of the final wetland delineation. rd Old Mill Estates 3 Addition rd The developer of Old Mill Estates is proposing a 3 Addition concept that went before the Planning & th Zoning Commission for a “Concept Review” at their March 4, meeting. This subdivision was always a stnd part of the discussion when Old Mill Estates (1 and 2 Additions) was platted. However, the developer needed more time to work out wetland and power line easement issues. With some of those issues more in hand, the proposed subdivision would break up Lot 8, Block 2, into 4 lots (3 new lots). Block 7 Property (Downtown) The prospective developer again met with city staff the week of October 28 and presented some renderings of potential townhomes. Staff discussed architectural requirements, CDBG grant restrictions and other logistical issues with the site. We expect to see a revised set of renderings and site plans in the coming weeks, with the possibility of a full proposal for consideration by the Planning Commission in December. 1737 Main Street (Block 3) Staff received a call from a business owner asking about using Block 3 as a place for a semi-permanent food truck. We have set a meeting with them to discuss possible arrangements for something of this nature. Max Storage The developers of Max Storage have decided wait until spring to begin construction of Phase II. 2062 Fairview Street – Design House Greetings Design House Greetings is considering a second building to expand their current operation in Centerville. A concept plan was reviewed at the Planning and Zoning Commission meeting on September 3. A formal Site Plan Review application is anticipated in the coming weeks. Kwik Trip The city council approved a reduction in the development’s security, with the final escrow release coming at the end of the 2-year warranty period (Dec. ’24) Bay View Villas (Waterworks Site) At the last City Council meeting, final payment of outstanding claims was authorized. A final accounting of the escrow account is being completed and a refund of any remaining funds will be sent in the coming weeks. Development Inquiries Potential franchisee looking at existing building in B-1 Commercial Zone for Commercial Recreation space. Trade business looking at existing building in B-1 Commercial Zone for office, storage, light assembly. Developer looking at putting up 3 to 4 story building on Main Street. Developer looking at redevelopment of Block 5 (Kelly’s Block) COMMUNITY ENGAGEMENT (October 2024) Website 2.0k users 1.9k new 7.0k page views Website (Featured News) Stay Connected Follow us on social media Volunteer Needed Smart Irrigation Controller Rebate Veterans Day City Offices Closed LMC Mayor for a Day Contest Name a Snowplow Contest ReaderBoard (11,000+ cars/day) MeetingSchedules Trunk or Treat EDA Vacancy Centennial Fire Trick or Treat Early Voting Election Judge Thank You Santa Parade Social Media (577 X; 913FB Followers) (634/2272Total Impressions) City Accounts o 10/4CC Packet (72/167) o 10/7 Centennial Fire Meal Packing Event (56/435) o 10/8 Local History Series – NMTV Ep. 4 (97/153) o 10/11 EDA Packet (74/274) o 10/14 Business Appreciation Event (78/299) o 10/18 CC Packet (86/289) o 10/26 Absentee Balloting (62/292) o 10/26 Trunk or Treat (109/363) Community Email List (264 email addresses) Upcoming Meeting Agendas, Admin. Report & Newsletter Business EmailList (65 email addresses) 11/07/24 – Monthly Small Business Call 11/07/24 – Small Business Saturday/Shop Local Google Business Profile 226 profile views 59 people asked for directions 49 calls 89 website visits Informational Kiosk – Cornerstone Park Trunk or Treat North Metro TV YouTube Centerville History Clip Ep. 4 (286 Views via social media; 40 via YouTube) Candidate Interviews (combined views – 544) Channel 16 (SD); 799 (HD) Election Interviews City Meetings Website Info on Home Movies to DVD Meeting Podcasts 5 meetings – total of 194 downloads Sign up to Receive Text Messages and/or to be Added to the City’s E-Blast Receive text messages about upcoming events on the city calendar and the parks calendar. From the City’s Website Click on the “Notify Me” icon to receive texts messages with information about upcoming events on the city calendar and the parks calendar. Click here to be taken directly to this page. Sign up to be added to the city’s e-blast list to receive meeting agendas, meeting packets, newsletters, the Administrator’s Report, and other pertinent information via email. Click here to sign up via a Google Doc form. Once your information is submitted, your email will be added to our email distribution list. Click here to be taken to the “Stay Connected” page where you can then create an account and complete the Google Docs form. STAFF ACTIVITY Staff Training City Administrator/Engineer –LMC Fall Forum – daily webinars Assistant Administrator – LMC Fall Forum – daily webinars City Clerk –LMC Fall Forum–daily webinars Finance Director –LMC Fall Forum -daily webinars All Public Works Employees –MPCA smart salting for roads training on 10/23/24. The training was hosted by the city of Hugo. Senior Account Clerk – PERA webinar – Guide to Reporting Salary All Staff - Safety Training Advocacy Work Assistant City Administrator – Manned a booth at the MNCAR expo on 10/30/2024 to represent the city Grant Opportunities Investigated MCES I&I Grant RCWD Grant for Stormwater Treatment