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HomeMy WebLinkAbout2024-12-03 P & Z Packet CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION MEETING AGENDA Tuesday, December3, 2024 6:30p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ MEETING (6:30 PM) I.CALL TO ORDER 1.Roll Call II.PLEDGE OF ALLEGIANCE III.APPROVAL OF AGENDA IV.PUBLIC HEARINGS (6:30 PM or shortly thereafter) 1.Table of Allowed Uses–Consider Amending Chapter 156: Zoning Ordinance V.AWARDS, PRESENTATIONS, APPEARANCES 1.None VI.OLD BUSINESS 1.None VII.NEW BUSINESS 1. Peltier Ponds -Review and Comment on this Development as an Adjacent Jurisdiction 2.Table of Allowed Uses–Consider Amending Chapter 156: Zoning Ordinance VIII.APPROVAL OF MINUTES 1.November12, 2024,Planning& Zoning Commission Meeting Minutes IX.ANNOUNCEMENTS/UPDATES 1.Council Member Liaison 2.Administrator’s Report X.ADJOURNMENT INFORMATION None CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: December 03, 2024 Planning and Zoning IV.1 TITLE OF ISSUE: Table of Allowed Uses BACKGROUND AND SUPPLEMENTAL INFORMATION: Over the last year, the Planning and Zoning Commission and the Council have approved several applications for small businesses whose operations are similar to machine shops/repair. The approved businesses involve light assembly of a wide variety of products that do not produce exterior noise, glare, fumes, obnoxious by-products or wastes. The purpose of this public hearing is to consider amending the City Code, Chapter 156: Zoning Ordinance to include categories of businesses that are not part of the current Table, such as retail cannabis, auto-related businesses, real estate-related businesses, and other types of businesses. See the attached staff memo for more information. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Hear Staff Report Open Public Hearing Receive Public Input Motion to Close the Public Hearing For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Staff memo Other (specify) ____________ Vacancy ______________________________________________________________ _____ _______________________________________________________________ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE NOTICE OF PUBLIC HEARING The City of Centerville Planning and Zoning Commission will hold a public hearing on Tuesday, December 3, 2024, at the Centerville City Hall, 1880 Main Street in the Council Chambers beginning at 6:30 p.m. or shortly thereafter on the following matter: To consider amending City Code, Chapter 156, Zoning Code, Table 156-A.1 (District Allowed Uses)as it relates to retail cannabis licensing, auto related businesses, real estate related businesses and other clarifications and uses as needed. City Hall is ADA accessible. Requests for hearing assisted devices or a sign language interpreter must be received before 4:00 p.m., February 23, 2024. All persons interested are invited to attend and to be heard or may submit in writing their concerns. You may contact the City Clerk’s office at (651) 792-7933 or by facsimile (651) 429-8629 if you need additional information. Published in the Quad Community Press November 19, 2024. Memorandum Date: November 27, 2024 To: Honorable Chair and Planning Commission From: Athanasia Lewis, Assistant City Administrator Subject: Amending the Table of Allowed Uses Background Over the last year, the Planning and Zoning Commission and City Council have approved several applications for small businesses whose operations are similar to machine shops/repair. The approved businesses involve light assembly of a wide variety of products that do not produce exterior noise, glare, fumes, obnoxious by-products or wastes. In addition to these types of businesses, staff are receiving inquiries from auto-related, real estate-related, and other types of businesses who are also interested in locating in Centerville. Considering the number of approved applications, over the last year, coupled with ongoing inquiries from businesses interested in locating in the city, staff is proposing that the Planning and Zoning Commission consider amending the Table of Allowed Uses, Table 156-A, to provide necessary changes to more clearly allow omitted business types to operate within the city. In addition, the State has mandated that the city must allow one cannabis retail business. The update to Table 156-A will need to reflect this change as well. Public Hearing At the December 3, 2024, Planning and Zoning Commission meeting, a public hearing will be held to consider amending the Table of Allowed Uses, Table 156-A. Residents are encouraged to provide input at this hearing. Staff Recommendation Staff recommends the following amendments to the Table of Allowed Uses Real estate-related business be added to the Table and permitted in the B-1 and B-2 Commercial Districts Light assembly be added to the Table and permitted in the I Industrial District and B-1 Commercial District Auto-detailing be added to the Table and permitted in the I Industrial District and B-1 and B-2 Commercial Districts Cannabis Retail Business be added to B-1 and B-2 Commercial Districts, requiring a Conditional Use Permit (CUP); this use would be prohibited in the M-1 and M-2 Zoning Districts. Construction trade offices and yards (within building only) be added and permitted in the B-1 Commercial District Auto detailing Î added and included in the B-1 and B-2 Commercial Districts and I Industrial District A marked-up version of the Table of Allowed Uses is attached. CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: December 3, 2024 Planning and Zoning VII.1 TITLE OF ISSUE: Peltier Ponds - Adjacent Jursidction Review BACKGROUND AND SUPPLEMENTAL INFORMATION: The city of Lino Lake is in receipt of a development proposal for land adjacent to the City of Centerville. The development would be immediately north of the city and spans from 20th Avenue over to Peltier Lake. As required by law, the city of Lino Lakes has asked adjacent jurisdictions for comment on the proposal. Staff has prepared a few brief comments and ask if the Planning Commission wishes to add to, subtract from, or modify those comments. The city of Lino Lakes and its developer are not obligated to make any changes to the development based on the city's comments, but often do address them in some manner as a matter of sound development principals. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to authorize submittal of the attached comments on the Peltier Ponds proposal in Lino Lakes. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Staff memo; proposed plans Other (specify) ____________ ______________________________________________________________ _____ _______________________________________________________________ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular Memorandum Date: November 27, 2024 To: Honorable Chair and Planning Commissioner From: Mark Statz, PE – City Administrator/Engineer Subject: Adjacent Jurisdiction Development Review Background Attached is a development concept plan submitted to the City of Lino Lakes for a residential development on property adjacent to the City of Centerville. The arrow below shows the development in relation to the Centerville’s Future Land Use Map from the Comprehensive Plan. Zoning The proposed zoning for the project is a combination of low, medium, and high density th residential areas. The higher density housing is positioned along 20Avenue and on the south side of the development, nearest the city boundary. However, there is a large buffer of wetlands in between. There is an area of upland along the city boundary, which does not show any homes proposed. It is unclear whether this area may be developed in the future, especially if there were road access from the south (connecting into future Centerville development). Notably, there is a large piece of property adjacent to Centerville, to the southwest of this development which is not part of this proposal. Road and TrailConnectivity One element of adjacent development often important to review is the connectivity of road and trail networks. These facilities become part of the larger community where residents of both cities expect continuity in their transportation and recreation routes. Most residents using the roads and trails won’t know whether they are in Centerville or Lino Lakes. The arrows below show potential trail and road connections, Mill Road on th the west and 20 Avenue on the east, respectively. Mill Road Although the development proposal is not immediately adjacent to Centerville at Mill Road, it is important that both a road network and trail network be put in place, ready to be bridged by the eventual development of the property in between. It appears that the southern extension of Gordon Avenue Northwill offera logical through route for Mill Road’s extension to the north. This route also appears to feature a trail or sidewalk along the east side of the road. This works well with the existing sidewalk along Mill Road in Centerville. It is not clear whether or not Peltier Lake Drive will be severed as part of this development or not. In other words, will northbound traffic on Mill Road, end up at a dead end on Peltier Lake Drive. Again, it seems appropriate that eventually, Mill Road would become Gordon Avenue North, but it is not clear what happens in theinterim. th 20Avenue (CSAH 54) th The east portion of the development borders the existing right-of-way of 20 Avenue (CSAH 54). This road connection is also important. The development plan shows just th one connection to the busy county road, making for efficient access, keeping 20 Avenue free of unnecessary side-roads. th A trail is not shown along the west side of 20 Avenue. However, a wider, multi-use th trail already exists along the east side of 20 Avenue. The use of the east-side trail, unfortunately, requires crossing the county road. A trail stubbed to the south may be a good way for folks on the west side of county road to have a self-contained trail and sidewalk loop linking Centerville and Lino Lakes without the need to cross. Some trail rd work would need to be done in Centerville to make this connection between 73 Street th and the proposed new development. The potential of a trail along the west side of 20 rd Avenue, north of 73 Street has been discussed in recent years as the Peltier Estates development was examined. Further exploration of this idea should be a priority for both cities. East-West Connection to Future Development It will be important for the east-west road which runs through the high density townhome th area to be constructed to dimensions which support a viable through route between 20 Avenue and the future development area as shown in the map below. Without this route, rd traffic from the future development area will be likely to use Mill Road and 73 Street as th their primary in-and-out to 20 Avenue. Parks A park is shown in the southwests corner of the development with lakeshore access. More information about the potential uses of this park should be gathered. If the park were used for boat access, this may be a concern to existing lakeshore homeowners. Utilities It is staff’s understanding that the development will be served by Lino Lakes’ sewer and water utilities. We do not anticipate any interconnection between the two cities’ utility infrastructure as part of this development. Conclusions and Recommendations Staff offers the following comments for consideration by the Planning Commission to be forwarded to the City of Lino Lakes: th 1. A trail should be considered along the west side of 20 Avenue between the southern border of Lino Lakes and the entrance road to the development. 2. The east-west road through the high density townhome area should be designed to handle traffic from the future development area directly to the west. 3.Further information on the uses proposed for the lakeside park should be provided. 4.It is assumed that Gordon Ave. North will connect to Mill Road, through the undeveloped area, at some point in the future. A trail connection through that area should be planned as well.It should be clarified what happens to Peltier Lake Drive in the interim (i.e. will it be dead ended?). CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: December 03, 2024 Planning and Zoning VII. TITLE OF ISSUE: Table of Allowed Uses - Consider Amending Chapter 156: Zoning Ordinance BACKGROUND AND SUPPLEMENTAL INFORMATION: At their December 3, 2024 Planning and Zoning Commission meeting, a public hearing was held to discuss amendments to the Table of Allowed Uses. Please see the attached memo for additional information. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to recommend to council approval of the revisions to the Table of Allowed Uses. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ ______________________________________________________________ _____ _______________________________________________________________ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: December 03, 2024 Planning and Zoning VIII. 1 TITLE OF ISSUE: November 12, 2024 Planning and Zoning Commission Minutes BACKGROUND AND SUPPLEMENTAL INFORMATION: The November Planning and Zoning Commission minutes are included in the packet for the Commission's review. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Motion to approve the November 12, 2024 Planning and Zoning Commission Minutes. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ November P&Z Minutes Other (specify) ____________ ______________________________________________________________ _____ _______________________________________________________________ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission was held in Council Chambers on Tuesday, November 12, 2024, at 6:30 p.m. I. CALL TO ORDER Chair Krueger called the regular meeting to order at 6:31p.m. 1. Roll Call Present: Commissioner Richard Nelson Not Approved Commissioner Dawn Kalina Commissioner Jon Krueger Commissioner Jeannie Seppala Vice-Chair Darrell (DJ) Olson Commissioner Bruce Thompson Absent: Matthew McCabe Staff: City Administrator, Mark Statz Assistant Administrator, Athanasia Lewis Attorney, Scott Baumgartner Council: Council Member Russ Koski II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA The agenda was approved as presented. Motion by Commissioner Thompson seconded by Commissioner Nelson to Approve the Agenda as presented. All in favor. Motion carried. IV. PUBLIC HEARING (6:30 PM or shortly thereafter) 1. Cannabis Administrator Statz introduced this item and our consulting attorney, Scott Baumgartner, reviewed his memo highlighting activities that the city has the authority to regulate, which are: Proximately of cannabis retail businesses to schools and daycares The number of registration(s) in the City of Centerville Hours of operation Compliance and enforcement Local registration process Page 1 of 7 City of Centerville Planning and Zoning Commission November 12, 2024 Attorney Baumgartner also noted that a percentage of the revenue on cannabis sales will come back to cities. Attorney Baumgartner noted that the ordinance being introduced to the Commission does not regulate low potency edibles (hemp-derived), which is already legal. Attorney Baumgartner added that some cities have one ordinance that regulates low potency edibles and cannabis in a combined ordinance. The City of Centerville is introducing just the one ordinance on regulating the sale of cannabis. Commission Discussion Ensued about the Following: The city only having a cannabis retail business on a finished product, thereby limiting cultivation to distribution. *Attorney Baumgartner advised that the intent of the proposed ordinance is to start with cannabis retail sales. The number of registration(s) in the city and limitation to one retailer in the city. *Attorney Baumgartner noted that cities can always have more than one cannabis retail sales business, but that they are required to have at least one of these businesses for every 12,500 people. Administrator Statz added that if the County gets one of these businesses before the city does then the city could deny registrations; he noted that it is unlikely that the city will not receive an application first. Compliance checks and enforcement. *Attorney Baumgartner noted that there are not good ways to test limits like there are for alcohol. Hours of operation exclude Sunday. *Attorney Baumgartner noted that there was not a specific reason for excluding Sunday hours in the draft ordinance. Preliminary approval at the State for social equity applicants, as outlined in State Statute 342.17. *Attorney Baumgarter noted that once social equity applicants receive priority over regular applicants, and once approval is granted at the state, applicants can then go through the city registration process. He also added that there are several licenses available for social equity applicants and a certain number for regular applicants, and if the number of applicants in each of these groups exceeds the number of licensed then the state will use a lottery system. Local control to revoke, suspend licenses. *Attorney Baumgarter noted that cities do have this authority, however the State has the ultimate say in terms of review and can reverse decisions made locally. Inquiry about the Colorado study in terms of if there is data on additional arrests, etc. *Attorney Baumgartner said that the scope of the study did not cover arrests, although he thinks arrests have increased some. Zoning designation. Administrator Statz noted that his intent is not to add anything to the Table of Allowed Uses, Table 156-A because Cannabis sales is a retail business, and businesses are allowed in the business district. Commissioner Seppala asked if this would be allowed in the M-1 and M-2 districts and Administrator Statz said that it is, but that we could do a text amendment restricting cannabis sales from the M-1 and M- 2 districts. There is also a clarification about the ordinance having language that states that cannabis retail businesses shall be 1,000 feet from a school (the draft ordinance states 500 feet). Clarification on if a cannabis retail sales business is a stand-alone business. *Attorney Baumgartner noted that it is. Page 2 of 7 City of Centerville Planning and Zoning Commission November 12, 2024 Public Hearing Opened Chair Krueger opened the public hearing on the regulation of cannabis. Public Comments Nancy Golden, 1564 Lakeland Circle directed a couple of questions to Attorney Baumgartner: 1. Does the State currently have any mandates on the number of bars and liquor stores there are per county based on the population. Attorney Baumgartner said not that he is aware of. 2. Referencing Page 2, Section 105 (B) of the draft ordinance, Ms. Golden asked if the city could push back on the number of cannabis retail businesses allowed since the city is a 1/3 of the required one license per 12,500 residents in the county, or if we must allow this. Attorney Baumgartner noted that the city has to allow one cannabis retail business per State Statute. 3. Noting the 10% state sales tax with 2% coming back to the cities, Ms. Golden asked if we could raise this amount. Attorney Baumgartner said this would all be statutory, and that the money would come back to the county and then distributed to the cities based on percentages. Cara Johnson, 1862 Patridge Place 1. Ms. Johnson stated that she and her husband support the strictest measures on cannabis across the city, noting the following: a. Support for the strictest definition of cannabis retail business b. Support for only one license in Centerville c. Request for the following changes to the draft ordinance: i. Adopt 1000 feet from a school (the stricter distance per state statute) ii. Opposition to the city being involved in the sale of cannabis iii. Best way to provide license require by city Î she advocates that the city do nothing because in an ideal world the county would have enough licenses to preclude the city from granting one; however, recognizing this may not be possible she strongly advocates that the city not promote advertising any license or a lottery system. Ms. Johnson noted that while opinions about cannabis vary, she thinks everyone can agree that the exposure of cannabis to children should be prevented. Doug Driver, 1650 Lakeland Circle asked if there is guidance for restrictions on cannabis retail businesses that are close to geographical boundaries. Attorney Baumgartner noted that the city can only regulate whatÓs in the city, however, he did note that he thinks he could argue that cannabis retail businesses need to be 1000-foot distance from a school, regardless of jurisdictional boundaries. The public hearing was closed at 7:16p.m. Motion by Commissioner Seppala seconded by Commissioner Olson to Close the Public Hearing. All in favor. Motion carried. 2. LaLonde Property Î 1687 Westview Street a. Comprehensive Plan Amendment Page 3 of 7 City of Centerville Planning and Zoning Commission November 12, 2024 b. Rezoning Administrator Statz introduced this item as presented in the packet, noting that a public use is an allowed use in every district on the Table of Allowed Uses; he added that the rezoning from M-2 to P-1 is cleaner and a more transparent process for the future use of the property. Centennial Schools Superintendent Jeff Holmberg gave a brief presentation on the reason for wanting to purchase the LaLonde property, noting access adjacency to Centerville Elementary and an emphasis on their long-range planning efforts. Mr. Holmberg added that their long-range plan looks at enrollment, educational capacity, space for students, and amenities across the school district, including space for extracurricular activities. Mr. Holmberg reviewed the districtÓs long range planning process. Mr. Patrick Chaffee, Executive Director of Business Services with Centennial District provided a brief overview of the school districtÓs needs outlined in the long-range plan. Mr. Chaffee explained that the school is interested in purchasing the LaLonde property, but does not intend to build anything on the property at this time; he added that the purchase of this property would be a readjustment of where they were initially looking at heading, and that acquisition of this property would allow them to address safety concerns with parent and bus traffic. Mr. Chaffee presented a preliminary concept plan for discussion purposes, noting that acquisition of this property would allow them to consider additional options in their long-range plan. Mr. Chaffee also said that they are very early in their planning process and that school board approval would be needs. In addition, Mr. Chaffee added that there would likely need to be a bond referendum for the communityÓs consideration. Discussion ensued about the flow of traffic, i.e. parental and bus traffic on Westview and at the intersection of Main Street. Discussion also ensued about the approval process (plat approval, site plan approval, and the Commission having the authority to review and approve the plans. Public Hearing Opened Chair Kruger opened the public hearing. Public Comments Heather Carciofini, 1652 Lakeland Circle expressed her support for rezoning the property to P-1 to allow the school to purchase the property; she added that Centerville Elementary school is the cornerstone of the community and a big reason many families chose to make their homes in Centerville. Ms. Carciofini added that as the number of families in the community rise, itÓs imperative that we provide the school the capacity they need to grow alongside the community. Ms. Carciofini stated that for these reasons she would like to ask the Planning and Zoning Commission to vote yes for the rezoning. Wendy Brilowski, 7124 Main Street stated that she wholeheartedly supports the school to acquire the property. She said that she thinks it encourages growth in the community while also maintaining a sense of small community and neighborhood feeling that everyone has been talking about. Cara Johnson, 1862 Patridge Place stated that she and her husband support the rezoning and comprehensive plan amendment that would allow the school to purchase the property. Ms. Johnson added that their support comes from their love of our small town and the elementary school is at the heart of this. She added that it is important to continue to support the development and upkeep of our schools, especially, as we see growth from young families. Ms. Johnson added that she Page 4 of 7 City of Centerville Planning and Zoning Commission November 12, 2024 believes this a great example of growth in the downtown, but in a different way than what was previously imagined in the Downtown Master Plan. Ms. Johnson stated that it would be good to see expansion lead to more community use of an auditorium, gym or field-type space, adding that she would like to see a plan that protects the beautiful waterfront, slope of the land, and safety of children as a top priority. Nancy Golden, 1564 Lakeland Circle expressed support for the rezoning of 1687 Westview Street to allow the Centennial District 12 to purchase the property. Ms. Golden stated that there has been significant growth in the number of kindergarten classrooms between 2004 and today and that a strong school system is at the heart of every community, further adding that children are our future. thth Ms. Golden also stated that between March 25 and July 20 of this year, residents were asked to rank their top 5 priorities for our community at four different events. Ms. Golden reviewed the results noting the following: 1. Community center 2. Splash pad 3. Pickleball courts 4. Playground equipment 5. Warming hours and concession stand. Ms. Golden also stated that she would like to propose that the city of Centerville convene an exploratory committee to discuss an option of a joint venture between the city of Centerville and the Centennial School District 12 for the purpose of a shared space on 1687 Westview Street. Ms. Golden noted that the school would have priority of the proposed shared space during the school calendar and the community could use the space during the evening, weekends, and non-school calendar. Further, the shared space would be used for a community center, splash pad, pickleball courts, and a gym. Ms. Golden also noted that basketball, a concession stand, and an indoor walking track could also be included in this space. Ms. Golden added that since the playground equipment upgrade has already been approved, a shared space would mean that the top 5 goals the community has requested would be met and she is requesting that the Commission approve the rezoning. The public Hearing was closed at 7:45P.M. Motion by Commissioner Thompson seconded by Commissioner Kalina to Close the Public Hearing. All in favor. Motion carried. V. AWARDS, PRESENTATIONS, APPEARANCES 1. None VI. OLD BUSINESS 1. None VII. NEW BUSINESS 1. Cannabis Ordinance Administrator Statz introduced this item as presented in the packet. Discussion ensued about limiting cannabis retail sales to the business district. Administrator Statz recommended adding this use as a conditional use on the Table of Allowed Uses, Table 156-A. Discussion ensued about restricting cannabis retail businesses 1000 feet from a school and 500 feet from daycares. The Commission discussed the radius of day cares, noting that they would like to include home-based Page 5 of 7 City of Centerville Planning and Zoning Commission November 12, 2024 licensed day cares in the language. Attorney Baumgartner noted that the state statute speaks mostly to non-residential licensed day cares. The Department of Human Services (DHS) has a list of licensed day cares, and the Commission would like there to be a 500-foot radius from licensed day cares regardless of if they are brick and mortar or home-based. Staff will look up the licensed businesses and draw a map showing the 500-foot distance from a licensed day care, and this th information will be provided to city council at their December 5 meeting when the draft ordinance st goes to council for 1 reading. Discussion also ensued about the local registration process. Attorney Baumgartner advised the city to approve the first application that meets all the state and local requirements, because it is easier and does not raise concerns from a discrimination standpoint. Attorney Baumgartner said that he could add language about handling applications if two come in at the same time. Discussion ensued about compliance checks: age verification and merchandise (inventory and licensing). Motion by Commissioner Seppala seconded by Chair Krueger to adopt the ordinance regulating the sale of cannabis, limiting retail cannabis businesses 1000 feet from a school, and limiting them to the business district known as B-1 and B-2 and adding a definition for a day cay to include in-home licensed daycares, and to adopt cannabis retail businesses for a conditional use. All in favor. Motion carried. 2. LaLonde Property 1687 Westview Street a. Comprehensive Land Use Amendment b. Rezoning Administrator Statz introduced this item as presented in the packet, adding that there was support from the public on the rezoning and comprehensive land use amendment. Motion by Commissioner Nelson seconded by Commissioner Seppala to recommend approval of the Comprehensive Plan Amendment and Rezoning Applications from Centennial School District 12 for 1687 Westview Street, with findings as presented and including a request that the school and the city engage in a discussion about adding a community center space to the project. All in favor. Motion carried. 3. Call for a Public Hearing Î Table of Allowed Uses Administrator Statz introduced this item as presented in the packet, noting the need to expand the table to allow businesses that are not on the table. Motion by Commissioner Thompson seconded by Commissioner Olson to call for a Public Hearing to amend the Table of Allowed Uses to Include Businesses that Involve Light Assembly and Light Manufacturing and others. All in favor. Motion carried. 4. Accept Resignation of Matthew McCabe and Declare a Vacancy on the Commission Administrator Statz introduced this item as presented. Chair Krueger thanked Matt for his time. Motion by Chair Krueger, seconded by Commissioner Seppala to recommend acceptance of Matthew McCabeÓs resignation and the declaration of an opening on the Planning and Zoning Commission. All in favor. Motion carried. IV. APPROVAL OF MINUTES 1. October 1, 2024, Planning & Zoning Commission Meeting Minutes Page 6 of 7 City of Centerville Planning and Zoning Commission November 12, 2024 Administrator Statz introduced this item as presented in the packet. There were not any revisions. Motion by Commissioner Thompson, seconded by Commissioner Kalina to approve the October 1, 2024, minutes. All in favor. Motion carried. IV. ANNOUNCEMENTS/UPDATES 1. Council Member Russ Koski Council Member Koski reported that there was a fire steering committee, and they will extend the contract with SBM for another year while they work on a more robust contract with them. Council member Koski also thanked Matt McCabe for his service on the Planning and Zoning Commission. AdministratorÓs Report Administrator Statz reviewed the report as presented in the packet. V. ADJOURNMENT Motion by Commissioner Olson, seconded by Commissioner Thompson to adjourn the meeting at 8:38 p.m. All in favor. Motion carried. Page 7 of 7 CITY OF CENTERVILLEREQUEST FOR ACTION Agenda Item # Department: RequestedMeetingDate: December 03, 2024 Planning and Zoning IX.2 TITLE OF ISSUE: Administrator's Report BACKGROUND AND SUPPLEMENTAL INFORMATION: The Administrator's Report is included in the packet for the Commission's review. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Administrator's Report Other (specify) ____________ ______________________________________________________________ _____ _______________________________________________________________ Refer to: _________________________________ Tabled Until: ______________________________ Consent Other: ___________________________________ Regular AdministratorÓs Report December 5, 2024 CENTENNIAL FIRE DISTRICT Santa Parade The Centennial Fire District Firefighters will be hosting the Santa Parade on Monday, December 2nd this year. Santa leaves the Station at 6:00 pm. To participate, have any non-perishable food and new, unwrapped toys you would like to donate ready and, as Santa makes his way through your neighborhood, come out to visit us and put your food and toys in the truck! Santa will have treats for the kids along the route. If you wonÓt be available during the time Santa visits your neighborhood, simply leave your food donation by your mailbox with a label that reads ÐSanta Parade Donation,Ñ and Santa will pick it up on his way. All donations will go to the Hugo Community Food Shelf that serves residents of Hugo and Centerville. We look forward to seeing you all along the parade route. See map for approximate times Santa will be on your street. COMMUNITY EVENTS The Centerville Lions are hosting Christmas in the Park on December 14, beginning at 3 PM at Laurie LaMotte Memorial Park. Spread the holiday cheer and make a difference in our community! How can you help? Donate non-perishable food, unwrapped toys, monetary donations. Help us fill our trailer. Pictures with Santa and his Elves. Horse drawn Carriage rides. And more! This is a FREE event. ADMINISTRATION City Clerk Celebrates 25 Years th Teresa Bender recently celebrated her 25 Anniversary as a Certified Municipal Clerk. During TeresaÓs tenure as the cityÓs Clerk, a lot has changed and in a world of uncertainty, the city has been fortunate to have the steady and reliable talents of Ms. Bender steering the ship. Congrats to you on your incredible milestone! Metro I-Net Annual Visit Annually, a representative from Metro I-Net visits with city staff to review their service with us, ensuring we are getting what we need out of their organization. Executive Director, Holly LaRochelle conducted the visit and reviewed enhanced security measures they are putting in place after a year in which email Phishing campaigns affected five of the member communities. Holly also reviewed new tools we can use to monitor training, help desk usage and other metrics. Email Security Breach Update rd Staff has completed our review of the email security breach from earlier this year, working with a 3 party consultant to analyze what files or emails were accessed. After reviewing all of the emails accessed by the threat actor, we have identified three individuals whose private information may have been compromised. Those parties have been notified of the breach and offered credit monitoring services, free of charge. The rd costs to the city for the 3 party consultant and credit monitoring services are being reimbursed through the cityÓs insurance carrier. The city has also worked with the consultant and the League of Minnesota Cities Insurance Trust to find ways to minimize our risk of this type of event in the future. There is no ongoing threat to the cityÓs systems. ELECTIONS Canvassing Voting results were canvassed at the November 13, 2024, City Council Meeting. The terms for Mayor and the 4-year Council seat begin on the first Monday in January, while the 2-year council seat election, won by Anita Rios, allows the newly elected councilmember to take office at any time. Councilmember-elect Rios has chosen to be sworn in with Mayor-elect Golden and Councilmember-elect Kubat at the first Council Meeting in January. ADMINISTRATION Meeting and City Hall Schedule December 3, 2024, 6:30 p.m. Î Planning & Zoning Commission December 4, 2024, 6:30 p.m. Î Parks & Recreation Committee December 5, 2024, 6:30 p.m., City Council Special Meeting December 11, 2024, City Council Work Session, 5:00 p.m., 6:30 p.m., Regular Meeting December 18, 2024, Economic Development Meeting has been cancelled. CENTENNIAL LAKES POLICE DEPARTMENT Police Governing Board The Police Governing Board met on November 18 at CLPD headquarters in Circle Pines. Updates from the Chief were given about improvements around the building, including a new gate to the parking lot, new concrete near the front door and the creation of two additional parking spots. Chief Mork also reported that the department is fully staffed with two officers nearing completion of their training. Annual compensation adjustments for the Chief, and support staff were approved along with several union agreements related to minor contract issues and health insurance. Dates for 2025 meetings were set, with the next Police Governing Board meeting set for February 10, 2025. ENGINEERING TH 20 Avenue (CSAH 54) Corridor Study Staff recently met with County Engineering staff to discuss the timing, funding and logistics for projects along the corridor. County staff will be sending a draft of the schedule for the various projects along with cost share estimates to the cities in the next month or two. 2025 Thin Overlay Project The City Engineer and Public Works Director have been examining streets and working with the Finance Director to scope a potential overlay project for 2025. The street fund has roughly $1 Million in available cash to spend. An overlay project was last done in 2022. For the past 10 years or so, the city has been doing bituminous (blacktop) overlays in lieu of seal coating. The overlays aim for a cycle of around 15 to 20 years, where seal coating was on a 5-to-7-year rotation. In the end, the overall cost is roughly the same, but we believe the results are better with the overlays. Homes along the route of the overlay project are generally asked to contribute a small portion of the cost (usually about 20%), through special assessments. The remaining costs come from the street fund which is supported by general levy taxes and franchise fees. PUBLIC WORKS Solar on Public Buildings Grant On this agenda is approval of the grant contract between the city and the state of Minnesota. The agreement lays out the particulars of the grant agreement and is the final step prior to beginning construction of the project. Public Works Director Retires After 30+ years with the City of Centerville, Paul Palzer will be retiring from his position as the Public Works Director and Building Official. PaulÓs long career started when he was the only full-time employee of the city and saw the advancement of much of the cityÓs development and infrastructure. The high quality housing stock, roads, sewers, and water we enjoy today have a lot to do with PaulÓs attention to detail and hard work over the years. Thanks for your years of dedicated service, Paul. COMMUNITY DEVELOPMENT Planning and Zoning Commission Open Seat The Planning and Zoning Commission will be accepted the resignation of one of its members earlier this month, meaning that there is an opening on the board. Interested candidates should contact city hall for an application or you can find one online at www.centervillemn.com Next Meeting The next meeting of the Planning and Zoning Commission will be December 3. Agenda items include: 1. a public hearing on the Table of Allowed Uses to discuss uses such as light manufacturing and other types of businesses that are not included on the current Table. 2. Review and Comment on Peltier Ponds Development (Libel property) because it is in an Adjacent Jurisdiction. Public Hearings At the December 3 meeting, the commission will hold public hearings on: The Table of Allowed Uses Î an update to the table to include uses that are not currently included on this table. stnd Old Mill Estates 1 and 2 Additions The development security has been reduced to $20,000, pending receipt of approval from the Rice Creek Watershed District of the final wetland delineation. rd Old Mill Estates 3 Addition rd The developer of Old Mill Estates is proposing a 3 Addition concept that went before the Planning & th Zoning Commission for a ÐConcept ReviewÑ at their March 4, meeting. This subdivision was always a stnd part of the discussion when Old Mill Estates (1 and 2 Additions) was platted. However, the developer needed more time to work out wetland and power line easement issues. With some of those issues more in hand, the proposed subdivision would break up Lot 8, Block 2, into 4 lots (3 new lots). Block 7 Property (Downtown) The prospective developer again met with city staff the week of October 28 and presented some renderings of potential townhomes. Staff discussed architectural requirements, CDBG grant restrictions and other logistical issues with the site. 1737 Main Street (Block 3) Staff received a call from a business owner asking about using Block 3 as a place for a new building to house their Photography Studio. The business currently rents space in Minneapolis and is looking to build and own their own structure. Their initial thoughts were to build a single-story commercial building of around 3,500 Î 5,000 square feet. The potential owners were set to look at the site this week and get back to city staff sometime in the next few weeks with any concerns. Max Storage The developers of Max Storage have decided wait until spring to begin construction of Phase II. A sign permit application has been submitted for a permanent sign to be installed for Caliber Collision, a tenant in the existing building. A temporary sign hangs where the permanent sign will end up. 2062 Fairview Street Î Design House Greetings Design House Greetings is considering a second building to expand their current operation in Centerville. A concept plan was reviewed at the Planning and Zoning Commission meeting on September 3. A formal Site Plan Review application is anticipated in the coming weeks. Kwik Trip The city council approved a reduction in the developmentÓs security, with the final escrow release coming at the end of the 2-year warranty period (Dec. Ó24) Bay View Villas (Waterworks Site) At the last City Council meeting, final payment of outstanding claims was authorized. A final accounting of the escrow account is being completed and a refund of any remaining funds will be sent in the coming weeks. 1687 Westview Street (LaLonde Property) An application for a Comprehensive Plan Amendment to change the guided land use from Central Business District/Mixed Use to Public/Institutional, along with an application for a subsequent rezoning from M-2 Mixed Use Neighborhood to P-1 Public were jointly submitted by the landowner and school district on October 15, 2024. A public hearing for these zoning applications was held on November 12, at 6:30 PM at City Hall. The Planning Commission took public comment and ultimately recommended approval of both zoning requests. The City Council will review these requests at their December 5 meeting. The school district will be on hand at the meeting to review their future plans for the property and Centerville Elementary School as a whole. While the school does have a general plan for the future needs of the school, it is important to note that the project is only in its concept phase. No funding has been allocated and no timeline on the improvements have been set. City staff, including the city attorney and consulting city planner have reviewed the zoning requirements and believe that the school may be able to purchase the property and construct the improvements without the proposed zoning changes. However, making these revisions to the Future Land Use Map (Comp Plan) and Zoning Map provide a more transparent set of documents for future residents to better understand the planned use of the site. Further, the changes allow for a more orderly process of development for the property, avoiding issues with a building that would, otherwise, straddle zoning districts, etc. The school has expressed a willingness to engage with the city to explore the possibility of providing community space in the new addition and finding other ways to cooperatively utilize the property as a shared asset. Again, there are no immediate plans for any of these improvements and a dedicated funding source has not been identified by either the school or the city. st 7075 21 Avenue S. st The cityÓs Zoning Administrator issued a Zoning Letter to a prospective buyer of the property at 7075 21 Ave. S. The requester is a real estate related business, installing signs and sign posts for various relators around the metro area. The operation would feature 6 full time employees and 4 part-time, seasonal employees. The business would occupy about 7,500 square feet and may look to lease the remaining 5,000 square feet. In general, the letter supported the use as allowed under the zoning code and/or as a legal non- conformity, siting the continuance of the existing use. No major changes to the property are proposed at this time. We understand the business to have a purchase order in place, moving forward with their due diligence process before finalizing the acquisition. Development Inquiries Business owner interested in Block 3 (1737 Main St) for a new, single story commercial building. COMMUNITY ENGAGEMENT (October 2024) Website 2.0k users 1.9k new 7.0k page views Website (Featured News) Stay Connected Follow us on social media Garbage Pickup Delay Smart Irrigation Controller Rebate Thanksgiving Day & Day After City Offices Closed Winter Tips Name a Snowplow Contest Budget Truth and Taxation Public Hearing on December 3 Reader Board (11,000+ cars/day) Meeting Schedules Trunk or Treat EDA Vacancy Centennial Fire Trick or Treat Early Voting Election Judge Thank You Santa Parade Social Media (577 X; 913 FB Followers) (634/2272 Total Impressions) City Accounts o 10/4 CC Packet (72/167) o 10/7 Centennial Fire Meal Packing Event (56/435) o 10/8 Local History Series Î NMTV Ep. 4 (97/153) o 10/11 EDA Packet (74/274) o 10/14 Business Appreciation Event (78/299) o 10/18 CC Packet (86/289) o 10/26 Absentee Balloting (62/292) o 10/26 Trunk or Treat (109/363) Community Email List (264 email addresses) Upcoming Meeting Agendas, Admin. Report & Newsletter Business Email List (65 email addresses) 11/07/24 Î Monthly Small Business Call 11/07/24 Î Small Business Saturday/Shop Local Google Business Profile 226 profile views 59 people asked for directions 49 calls 89 website visits Informational Kiosk Î Cornerstone Park Trunk or Treat North Metro TV YouTube Centerville History Clip Ep. 4 (286 Views via social media; 40 via YouTube) Candidate Interviews (combined views Î 544) Channel 16 (SD); 799 (HD) Election Interviews City Meetings Website Info on Home Movies to DVD Meeting Podcasts 5 meetings Î total of 194 downloads Sign up to Receive Text Messages and/or to be Added to the CityÓs E-Blast Receive text messages about upcoming events on the city calendar and the parks calendar. From the CityÓs Website Click on the ÐNotify MeÑ icon to receive texts messages with information about upcoming events on the city calendar and the parks calendar. Click here to be taken directly to this page. Sign up to be added to the cityÓs e-blast list to receive meeting agendas, meeting packets, newsletters, the AdministratorÓs Report, and other pertinent information via email. Click here to sign up via a Google Doc form. Once your information is submitted, your email will be added to our email distribution list. Click here to be taken to the ÐStay ConnectedÑ page where you can then create an account and complete the Google Docs form. STAFF ACTIVITY Staff Training Assistant Administrator Î Digital ADA for Website Advocacy Work City Administrator Î Attended Rice Creek Watershed Dist. City-County Partner Meeting City Administrator Î Attended Centennial Area Chamber of Commerce Meeting Assistant Administrator Î Anoka County Regional Economic Development Committee Meeting Grant Opportunities Investigated Met Council Environmental Services (MCES) Inflow and Infiltration (I&I) Grant o Submitted Application o Grant would provide 50% matching funds for private property owners to televise and repair sanitary sewer lines to their homes. RCWD Grant for Stormwater Treatment o To be discussed at the City Council Work Session o Grant would provide up to 50% matching funds for the city to construct a stormwater reuse system at city hall that would provide irrigation for the campus, using stormwater. Solar on Public Buildings Grant o Grant has been awarded to the city. A formal Agreement is on the City Council Agenda for Approval o Grant will provide 60% of the cost for a solar panel system on City Hall and the Fire Station. A federal tax credit will provide another 30% of the funds, with the cityÓs share of the cost at 10%. Minnesota Pollution Control Agency Climate Action Grants Î 2 Opportunities. $1.5M available with $50,000 max per application. Application deadline is January 9, 2025. o MPCA-Local Climate Action Planning Grant o MPCA-Local Climate Action Implementation Grants o Examples of projects that could be funded are: Developing a plan to prepare community buildings for extreme weather Planning infrastructure to reduce the impact of extreme heat Taking a Gold Leaf Challenge action to increase energy efficiency Improving access to clean transportation options