Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2024-12-05 WS & CC Packet - Revised
CITY OF CENTERVILLE CITY COUNCIL SPECIAL MEETING & WORK SESSION AGENDA Wednesday,December 5, 2024 6:30 p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ WORK SESSION (5:00 PM) I.CALL TO ORDER 1.Roll Call II.DISCUSSION ITEMS 1.Budget 2.Staff Organizational Chart Changes 3.Stormwater Reuse & Rain Garden Project – City Hall Campus 4.Light Display Policy III.ADJOURNMENT COUNCIL MEETING I.CALL TO ORDER 1.Roll Call II.PLEDGE OF ALEGIANCE III.APPROVAL OF AGENDA IV.APPOINTMENTS & PRESENTATIONS 1.Proclamation Recognizing the Service of Public Works Director Palzer(See Revised Proclamation) V.PUBLIC HEARINGS 1.None VI.APPROVAL OF MINUTES 1.November 13, 2024 City Council Work Session & Meeting Minutes VII.CONSENT AGENDA 1.City of Centerville Claims through November 20, 2024 (Checks #37201-37227, E2330- 2334E & Voided Check #37145) 2. Centennial Lakes Police Department Claims through November 14, 2024 (Checks #15479- 15474, E2024084-E2024089 & Payroll Check #15455-15457 & 15475-15477) 3. Centennial Fire District Claims through November 26, 2024 (Check #9809-9816, E240014 & Payroll Check #9807-9808) 4. Grant Agreement – State of MN – Solar on Public Buildings 5. Encroachment Agreement, 7313 Deer Pass Drive – Fence 6. Modify City Hall Hours for December 24, 2024 7. Contract – TruGreen – 2025 Turf Grass Treatment 8. Renewal of Tobacco License – Corner Express 9. Successful Probationary Period – Alex Barmettler – Public Works Technician VIII. OLD BUSINESS 1. Ord. #XXX, Second Series – 2025 Fee Schedule IX. NEW BUSINESS 1. 1687 Westview Street – LaLonde Property – ISD 12 Centennial Schools a) Comprehensive Land Use Amendment b) Rezoning st 2. Ord. #XXX, Second Series – Cannabis Sales – 1 Reading 3. Changes to the City’s Organizational Chart 4. Advertisement for Open Public Works Technician Position 5. Res. 24-0XX Recognizing the Service of Outgoing City Council Members and Mayor Taylor X. STAFF AND COUNCIL REPORTS 1. Administrator’s Report 2. Council Reports a) Taylor (i) Economic Development Authority b) Koski (i) Planning and Zoning Commission (ii) Fire Steering Committee c) Sweeney (i) Parks and Recreation Committee (ii) Fire Steering Committee (iii)Anoka County Fire Protection Council d) Mosher (i) Economic Development Authority (ii)Police Governing Board e) Love (i) North Metro Telecommunications Commission (ii)Police Governing Board (iii)Other Mayor Reports XI. ADJOURNMENT INFORMATIONAL MATERIALS None MEETING REMINDERS All meetings begin at 6:30 PM in City Council Chambers unless otherwise noted. 12/11/24 City Council 1/2/25 P&Z Commission 1/15/25 EDA (5:30 PM) TBDP&R Committee CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 5, 2024 Administration WS II.2 TITLE OF ISSUE: Staff Organizational Chart Changes BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached memo and supplemental information. COST AND SOURCE(S) OF FUNDING: Decrease in planned 2025 payroll by approximately $19,000. REQUESTED COUNCIL ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Staff Memo; Org charts, Pay Matrix Other (specify) ____________ __________ ___ Staffing Level History Graph _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ November 25, 2024 Honorable Mayor and City Council 1880 Main Street Centerville, MN 55038 Dear Honorable Mayor and City Council: As part of the city’s 2024-2025 Strategic Plan, under Goal #2 – Organizational Resilience, we endeavor to: Evaluate city organizational structure, compensation/benefit package, succession plans, and provide City Council with biennial update on With deference to this goal, earlier this year, we adopted an updated Personnel Policy with changes to benefits related to the state’s Earned Sick and Safe Time law, as well as changes to our deferred compensation plan. We have also begun updating the City Council on staff’s ongoing training efforts, by including information on seminars and classes each of us attend in the semi-monthly Administrator’s report. The following information will outline some changes which stem from the long range succession planning we have been doing to address upcoming (now imminent) retirements. OFFICE STAFFING PLAN In 2022, the city added a professional staff position, while eliminating the receptionist position. The Assistant City Administrator was hired and began working into various roles, including leading the EDA, organizing programs such as Centerville Cares, Veterans initiatives, grant writing, the Jr. Councilmember position and assisting with the Planning and Zoning Commission. Also presented, at the time, was a potential future Organizational Chart which featured the Assistant City Administrator in an elevated role, moving from an emphasis on leading a few endeavors to having a working knowledge of all departments, partner agencies, and operations, allowing the position to function as a true “number two”, capable of stepping into the administrator’s role at any given time. This increased responsibility helps us add stability to the city staff, or, as the Strategic Plan calls it, “Organizational Resilience”. With this shift in duties and responsibilities, we are recommending that the position move from Grade 8 to Grade 9 on the pay matrix. PUBLIC WORKS STAFFING PLAN For several years we have been preparing for the eventual retirement of our longest standing employee, Paul Palzer, our Public Works Director and Building Official. Succession planning has focused on training others to take over various portions of Paul’s role rather than trying to replace Paul with a like for like hire. Day to Day Operations Public Works Technician Tedd Peterson will step into Paul’s duties running the day to day operations of the Public Works Department. This includes daily work assignmentsfor our crew as well as meeting with vendors, contractors, and other agencies related to routine work. For the increased responsibilities, we recommend creating a Public Works Foreman position and placing it at Grade 7 on the pay Matrix; a grade above Public Works Technician. Long Range Planning and Strategic Thought Part of Paul’s duties involve long range planning, such as formulating capital improvement plans, developing planning documents (wellhead protection plan, etc.) and looking for ways to improve our operational efficiency. These duties closely align with Administrator Statz’s expertise. With the further integration of the Assistant City Administrator Position, Mr. Statz has the ability to shift time to these public works tasks. Building Official Centerville is in the unique position to have two trained and licensed building inspectors on its current staff. This means that Dan Schmitz will be able to immediately step into Paul’s role as the building official. Dan will continue to take an active role in the city’s public works operations as time permits. For the increased responsibilities, we recommend creating a Public Works Technician/Building Official position and placing it at Grade 7 on the pay Matrix; a grade above Public Works Technician. Backfilling Both Mr. Peterson and Mr. Schmitz will continue to perform day to day labor-related tasks but will each have a portion of that time come off of their schedule. To backfill the time lost to their leadership duties, staff is suggesting hiring a Public Works Technician (Pay Grade 6). This would be a one for one Full Time Employee replacement, keeping our FTE count the same. We believe the strategy of shifting a number of roles to assume portions of the Public Works Director’s work, while backfilling with a task-oriented hire makes the department more nimble. The department would beable to put fivepeople in the field during demanding events, such as big snow storms, prepping for the city festival or cleaning up after a summer wind-storm. When workload is lighter, the in-the field staff can shrink to three, while the others focus on their leadership duties. Further, having the city administrator more involved in public works provides better cross-department efficiency, rather than creating organizational silos. The net effect of the changes to the organizational chart noted above is adecrease in overall staff payroll compared to the budgeted2025total, of around $19,000. Because these changeshave not yet been fully agreed to by the labor union, staff is recommending the proposed 2025 budget beleft at its current level. REQUESTED COUNCIL ACTION City staff has placed the followingitems on theCity Council Agenda for action: Confirm the City’sProposedOrganizational Chart for 2025, including: o Elimination of Public Works Director Position o Creation of Public Works Foreman Position(Grade 8) Promotion of Tedd Peterson to Public Works Foremanat Step 9, Grade 8on the Pay Matrix o Creation of Public Works Technician/Building Official Position (Grade 9) Promotion of Dan Schmitz to Public Works Technician/Building Officialat Step 8,Grade 9on the Pay Matrix o Elevation of Assistant City Administrator Position to Grade 9 on the Pay Matrix(formerly Grade 8) Placement of Athanasia Lewis at Step 7, Grade 9 on the Pay Matrix Authorize advertisement for the following open positionsto be filled in 2025: o Public Works Technician(Full-time) Grade 6 on the Pay Matrix; hiring range Step 1 -5 Sincerely, Mark R. Statz, PE City Administrator/City Engineer Attachments:Organizational Charts Graph of Staff Count vs. Population, etc. Cc:Paul Palzer, Public Works Director Athanasia Lewis, Assistant City Administrator Teresa Bender, City Clerk Bruce DeJong, Finance Director CityofCenterville Organizational Chart History & Proposed 2025 Organizational Chart CITY OF CENTERVILLE 2011 ORGANIZATIONAL CHART tğǤƩƚƌƌ Α ЊЉ C9ƭ Citizen Administrator $XXk Finance Dir $XXk PWD/Bldg Off $XXk City Council Clerk $XXk Accounting Clerk $XXk PWT/Bldg Insp $XXk P&Z/P&R/EDAAdministrator PWT/Proj. Insp. $XXk PW Tech $XXk PW Tech $XXk Public Works Receptionist City Clerk Director/Building Finance Director Receptionist $XXk Official Total $XXXk Building Inspector/PW Account Clerk hŅŅźĭĻ Α Ў C9ƭ Tech t Α Ў C9ƭ PW Tech/Project Inspector PW Tech (2 FTEs) CITY OF CENTERVILLE 2021 ORGANIZATIONAL CHART tğǤƩƚƌƌ Α Б͵Њ C9ƭ Citizen Admin/Eng $120k Finance Dir (1/2) $52k PWD/Bldg Off $105k Clerk $79k City Council Accounting Clerk $69k PWT/Bldg Insp $69k PW Tech $69k P&Z/P&R/EDAAdministrator PW Tech $52k Receptionist (3/5) $24k Total $639k Finance Director Receptionist (3/5) Public Works City Clerk Director/Building Official (0.5 FTE) hŅŅźĭĻ Α Ѝ͵Њ C9ƭ t Α Ѝ C9ƭ Building Account Clerk Inspector/PW Tech PW Tech (2 FTEs) CITY OF CENTERVILLE 2022 ORGANIZATIONAL CHART tğǤƩƚƌƌ Α Б͵Ў C9ƭ Citizen Admin/Eng $124k Finance Dir (1/2) $54k PWD/Bldg Off $108k Clerk $82k City Council Assist. City Admin $75k Accounting Clerk $71k PWT/Bldg Insp $71k Administrator P&Z/P&R/EDA PW Tech $71k PW Tech $54k Total $710k Public Works Finance Director City ClerkDirector/Building Assistant City Admin. (0.5 FTE) Official hŅŅźĭĻ Α Ѝ͵Ў C9ƭ t Α Ѝ C9ƭ Building Account Clerk Inspector/PW Tech PW Tech (2 FTEs) CITY OF CENTERVILLE 2024 ORGANIZATIONAL CHART tğǤƩƚƌƌ Α В͵Ў C9ƭ Citizen Admin/Eng $138k Finance Dir (1/2) $60k PWD/Bldg Off $117k Assistant Admin. $85k City Council Clerk $88k Accounting Clerk $77k PWT/Bldg Insp $77k Administrator P&Z/P&R/EDA PW Tech $77k PW Tech $71k PW Tech $61k Finance Director Public Works Total $851k City ClerkAssistant City Admin. (0.5 FTE) Director/Building Official hŅŅźĭĻ Α Ѝ͵Ў C9ƭ Account Clerk t Α Ў C9ƭ Building Inspector/PW Tech PW Tech (3 FTEs) CITY OF CENTERVILLE PROPOSED 2025 ORGANIZATIONAL CHART tğǤƩƚƌƌ Α В͵Ў C9ƭ Citizen Admin/Eng $143k Finance Dir. (1/2) $62k Assistant Admin. $90k City Council Clerk $91k Bldg Off/PW Tech $94k PW Foreman $91k Administrator/ P&Z/P&R/EDA Engineer Accounting Clerk $79k PW Tech $76k PW Tech $66k Assistant City Administrator PW Tech $66k Total $858k Finance Director Public Works City Clerk Foreman (0.5 FTE) hŅŅźĭĻ Α Ѝ͵Ў C9ƭ t Α Ў C9ƭ PW Tech/Building Account Clerk Official ΫbƚƷĻ Α ЋЉЋ Payroll was set for $877k. The reorg. may cut that by ~$19k. PW Tech (3 FTEs) City of Centerville 2025 Pay Scale GradeStep 1Step 2Step 3Step 4Step 5Step 6Step 7Step 8Step 9 Current (2024)Proposed (2025) 1Hourly$ 17.58 $ 18.62 $ 19.64 $ 20.70 $ 21.70 $ 22.76 $ 23.79 $ 24.83 $ 25.88 0-43Annual$ 36,566.40 $ 38,729. 60$ 40,851. 20$ 43,056. 00$ 45,136. 00$ 47,340. 80$ 49,483. 20$ 51,646. 40$ 53,830. 40 2Hourly$ 19.00 $ 20.13 $ 21.24 $ 22.33 $ 23.45 $ 24.57 $ 25.69 $ 26.80 $ 27.92 44-74Annual$ 39,520.00 $ 41,870. 40$ 44,179. 20$ 46,446. 40$ 48,776. 00$ 51,105. 60$ 53,435. 20$ 55,744. 00$ 58,073. 60 3Hourly$ 20.52 $ 21.70 $ 22.93 $ 24.13 $ 25.32 $ 26.53 $ 27.76 $ 28.96 $ 30.16 75-109Annual$ 42,681.60 $ 45,136. 00$ 47,694. 40$ 50,190. 40$ 52,665. 60$ 55,182. 40$ 57,740. 80$ 60,236. 80$ 62,732. 80 4Hourly$ 22.15 $ 23.45 $ 24.78 $ 26.05 $ 27.38 $ 28.68 $ 29.98 $ 31.28 $ 32.59 110-146Annual$ 46,072.00 $ 48,776. 00$ 51,542. 40$ 54,184. 00$ 56,950. 40$ 59,654. 40$ 62,358. 40$ 65,062. 40$ 67,787. 20 5Hourly$ 23.93 $ 25.32 $ 26.74 $ 28.14 $ 29.56 $ 30.96 $ 32.36 $ 33.76 $ 35.20 147-186Annual$ 49,774.40 $ 52,665. 60$ 55,619. 20$ 58,531. 20$ 61,484. 80$ 64,396. 80$ 67,308. 80$ 70,220. 80$ 73,216. 00 Public Works Technician Public Works Technician 6Hourly$ 25.84 $ 27.35 $ 28.87 $ 30.40 $ 31.92 $ 33.45 $ 34.98 $ 36.49 $ 37.99 Senior Account Clerk Senior Account Cler 187-229Annual$ 53,747.20 $ 56,888. 00$ 60,049. 60$ 63,232. 00$ 66,393. 60$ 69,576. 00$ 72,758. 40$ 75,899. 20$ 79,019. 20 7Hourly$ 27.71 $ 29.34 $ 30.97 $ 32.61 $ 34.24 $ 35.86 $ 37.49 $ 39.13 $ 40.75 230-276Annual$ 57,636.80 $ 61,027. 20$ 64,417. 60$ 67,828. 80$ 71,219. 20$ 74,588. 80$ 77,979. 20$ 81,390. 40$ 84,760. 00 City Clerk City Clerk 8Hourly$ 29.71 $ 31.46 $ 33.21 $ 34.96 $ 36.54 $ 38.48 $ 39.98 $ 41.98 $ 43.71 Assiist. City Admin. Public Works Foreman 277-327Annual$ 61,796.80 $ 65,436. 80$ 69,076. 80$ 72,716. 80$ 76,003. 20$ 80,038. 40$ 83,158. 40$ 87,318. 40$ 90,916. 80 Public Works Tech/Building Official 9Hourly$ 31.88 $ 33.75 $ 35.64 $ 37.49 $ 39.38 $ 41.26 $ 43.14 $ 45.01 $ 46.88 Assist. City Admin. 328-381Annual$ 66,310.40 $ 70,200. 00$ 74,131. 20$ 77,979. 20$ 81,910. 40$ 85,820. 80$ 89,731. 20$ 93,620. 80$ 97,510. 40 10Hourly$ 34.19 $ 36.20 $ 38.22 $ 40.21 $ 42.22 $ 44.25 $ 46.27 $ 48.27 $ 50.26 382-440Annual$ 71,115.20 $ 75,296. 00$ 79,497. 60$ 83,636. 80$ 87,817. 60$ 92,040. 00$ 96,241. 60$ 100,401. 60$ 104,540. 80 11Hourly$ 36.67 $ 38.85 $ 40.97 $ 43.16 $ 45.29 $ 47.44 $ 49.60 $ 51.75 $ 53.91 441-504Annual$ 76,273.60 $ 80,808. 00$ 85,217. 60$ 89,772. 80$ 94,203. 20$ 98,675. 20$ 103,168. 00$ 107,640. 00$ 112,132. 80 12Hourly$ 39.34 $ 41.64 $ 43.95 $ 46.28 $ 48.57 $ 50.88 $ 53.19 $ 55.54 $ 57.83 Public Works Director 505-573Annual$ 81,827.20 $ 86,611. 20$ 91,416. 00$ 96,262. 40$ 101,025. 60$ 105,830. 40$ 110,635. 20$ 115,523. 20$ 120,286. 40 13Hourly$ 42.14 $ 44.65 $ 47.14 $ 49.62 $ 52.10 $ 54.58 $ 57.06 $ 59.54 $ 62.03 Finance DirectorFinance Director 574-647Annual$ 87,651.20 $ 92,872. 00$ 98,051. 20$ 103,209. 60$ 108,368. 00$ 113,526. 40$ 118,684. 80$ 123,843. 20$ 129,022. 40 14Hourly$ 45.23 $ 47.90 $ 50.56 $ 53.21 $ 55.89 $ 58.56 $ 61.19 $ 63.86 $ 66.54 648-727Annual$ 94,078.40 $ 99,632. 00$ 105,164. 80$ 110,676. 80$ 116,251. 20$ 121,804. 80$ 127,275. 20$ 132,828. 80$ 138,403. 20 15Hourly$ 48.52 $ 51.36 $ 54.25 $ 57.07 $ 59.93 $ 62.78 $ 65.66 $ 68.50 $ 71.36 City AdministratorCity Administrator 728-814 Annual$ 100,921.60 $ 106,828.80 $ 112,840. 00$ 118,705. 60$ 124,654. 40$ 130,582. 40$ 136,572. 80$ 142,480. 00$ 148,428. 80 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 5, 2024 Engineering _WS 3 TITLE OF ISSUE: City Hall Campus Stormwater Reuse and Rain Garden BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached memo for more information. COST AND SOURCE(S) OF FUNDING: Estimated Cost of $90,000; Potential RCWD Grant of $45,000 remaining funds from Stormwater Utility REQUESTED COUNCIL ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Staff Memo; Product info Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Memorandum Date:November 26, 2024 To:Honorable Mayor and Council From:Mark Statz, PE –City Administrator/Engineer Subject:City Hall Campus Stormwater Reuse andRain Garden Background In June, staff broughtforward some concerns with the maintenance of the boulevard between thetrail and curb along Main Street, in front of City Hall. Several options to improve the aesthetics were explored anddiscussedwithout reaching a consensus. At a minimum, the cost to irrigate and sod the boulevard area was estimated at around $18,000 (zone 1, below). Thecostto irrigatethe remainingturf grass areas (zones 2 and 3)was around$30,000. Ultimately, itseemed that this was too higha price for a project which was notenvironmentally friendly. Since then, staff has been exploring options to help fund the project and serve an environmentalpurpose at the same time. TheRice Creek Watershed District has grants available for projects like this, with funding available for up to half of the costs. Staff has been working with our consulting engineers to understand what other cities have done for small-scale storm-water re-use projects. Centerville, of course, has been doing water reuse for irrigation for quite some time, with our LaMotte Park system. However, that system’s engineering is much different; set up to reuse up to 6 Million gallons a year. A system for the city hall campus woulduse somewhere on theorder of 400,000 gallons on a good year. For a smaller scale system like this, a pre-packaged reuse system may be appropriate. Attached to this memo is some information on a stand-alone pump system used on other projects familiar to our consultants. Using stormwater for irrigation is a great way to conserve groundwater and treat stormwater runoffat the same time–a win- win. Additionally, the grassed area in front of city hall is already graded in such a way that the construction of a rain garden wouldbe very easy. Essentially, we woulddo some soil amendments(adding sand andscarifyingthe subgrade). Then, we would plant native speciesthat thrive in a rain garden. Some simple modifications to the drainage system wouldallow water to be captured in thegarden and either infiltrate orbe filtered through a draintile system. In short, staff is estimating the following costs for a proposed project: $30,000 Standard Irrigation System $20,000 Watermax Pulse $30,000 Rain Garden $10,000 Engineering,Landscape Architecture,etc. Total estimated project costs $90,000. The Rice Creek Watershed District (RCWD) has a Stormwater Management Grant program which could fund up to half of the costs of the project. Applications for the grant are due in mid-December. Staff is prepared to make that grant application deadline should the city council wish to move forward with the project.Council’s support of the project could be made contingent upon receipt of thegrant. ¯ XBUFSNBY!QVMTF NBYJNVN!QFSGPSNBODF-!NJOJNVN!DPTU Eftjhofe!up!tjnqmjgz!jotubmmbujpo!boe!nbyjnj{f!qfsgpsnbodf-!uif! XbufsNby!Qvmtf!jt!b!qsf.fohjoffsfe!qbdlbhfe!qvnq!tubujpo!jefbm!gps! bqqmjdbujpot/!Uif!tnbsu!eftjho!qspwjeft!vtfst!b!tjnqmf-!mpx.nbjoufobodf! tztufn!xjui!uif!nptu!gfbuvsft!jo!jut!dmbtt/! !!Npvoujoh!tqbdf!gps!jssjhbujpo!dpouspmmfs!pg! zpvs!dipjdf+ !!Nbsjof.hsbef!bmvnjovn!dpssptjpo.sftjtubou! dpotusvdujpo !!Fyufsobm!hsffo!boe!sfe!tubuvt!mjhiut!gps! TNBSU rvjdl!wjtvbm!joejdbujpo EFTJHO !!Sfnpwbcmf!mje!boe!gspou!qbofm!gps!gvmm!bddftt !!Gpslmjgu.sfbez! TQFDJGJDBUJPOT tlje!gps!fbtz! Cpptufs-!Tvdujpo!Mjgu! bddftt!mjgujoh! Bqqmjdbujpot! ps!Gmppefe!Joublf qpjout NpefmtCpptufs!'!Tvdujpo!Mjgu !!Mjhiu.xfjhiu! RVJDL )511mct*! Gmpx!Sbohf!Vq!up!231!HQN JOTUBMM eftjho!gps! Vq!up!76!QTJ!)Cpptufs*-! fbtz!usbotqpsu Qsfttvsf! 71!QTJ!)Tvdujpo!Mjgu* Ipstfqpxfs6!IQ Wpmubhf319W071I{ )2!ps!4!Qibtf*341W071I{ !! !!Vtfs!gsjfoemz!rvjdl.tubsu! hvjef! TIJQT!JO!2!XFFL!PS!MFTT !!IPB!txjudi!gps!nbovbm! GBDUPSZ!UFTUFE!QSJPS! pqfsbujpo UP!TIJQNFOU !!Nbovbm!qvnq!tqffe! 3!ZFBS!XBSSBOUZ dpouspm!ejbm FBTZ VM!MJTUFE!QBDLBHFE! !!231!WBD05!BNQ! PQFSBUJPO qpxfs!pvumfu QVNQ!TUBUJPO !!Qsfttvsf!espq-!35!WBD! CVJMU!UP!GDD!QBSU!26! qvnq!tubsu!sfmbz!boe! TUBOEBSET 211lB!TDDS!SBUJOH qvnq!dpouspm 8 69 27 TUBOEBSE!GFBUVSFT 51 !! CBTF !Qvnq!dpouspm; ! Qsfttvsf!espq »! 35!WBD!sfnpuf!tubsu!sfmbz »! 37 Gmpx!cbtfe!)Cpptufs* »! CBTF ! QTJQTJ !IPB!txjudi!gps!nbovbm!boe!bvupnbujd!pqfsbujpo 13111311 XBUFSUSPOJDTXBUFSUSPOJDT !Nbovbm!qvnq!tqffe!dpouspm!ejbm '!PQFSBUJPO!Fyufsobm!hsffo!tztufn!svo!joejdbups!mjhiu QVNQ!DPOUSPM! !Fyufsobm!sfe!tztufn!gbvmu!joejdbups!mjhiu !Qvnq!uifsnbm!qspufdujpo!tfotps Mje!sfnpwfe/ ! !Tubjomftt!tuffm!qsfttvsf!usbotevdfs ! !Nbsjof!hsbef!bmvnjovn!tubujpo!fodmptvsf!boe!cbtf IBOE.PGG.BVUPNBOVBM!TQFFE JSSJHBUJPO DPOUSPMMFS !Qbe.mpdlbcmf!tubujpo!boe!qpxfs!fodmptvsf! IFSF '!CBTF FODMPTVSF! !Tztufn!gbvmu!qspufdujpo!bmfsut; 24 47 27 WGE!gbvmu!tivuepxo »! FODMPTVSF UPQ Ijhi!qvnq!ufnqfsbuvsf!tivuepxo »! 6 34 Npups!pwfsmpbe!tivuepxo 27 »! EJTDIBSHF Usbotevdfs!gbjmvsf!tivuepxo »! 8 22 27 Mpx!qsfttvsf!tivu!epxo!boe!qjqf!csfbl!qspufdujpo »! JOMFU BMBSNT Ijhi!qsfttvsf!tivuepxo »! Qibtf!mptt!)4!qibtf!pomz* »! Mptt!pg!qsjnf! »! Gspou!qbofm!sfnpwfe/ Qvnq!efbeifbe!tivuepxo »! !VM!Uzqf!4S-!VM619B!mjtufe!dpnqptjuf!qpxfs!fodmptvsf!! xjui!71!BNQ!gvtfe!ejtdpoofdu !231!WBD05!BNQ!qpxfs!pvumfu QFSGPSNBODF!DVSWFT !Tubjomftt!tuffm!Ipsj{poubm!Dfousjgvhbm!Qvnq!)Cpptufs*0! 91296 ! Tfmg.Qsjnjoh!Ipsj{poubm!Dfousjgvhbm!Qvnq!)Tvdujpo!Mjgu*!! 81273 cpui!xjui!nfdibojdbm!tfbm 7124: ! QSFTTVSFUEI !Tubujpo!fodmptvsf!wfoujmbujpo!gbo 61227 )qtj*)gffu* EFTJHO TUBUJPO! !Tubujpo!jomfu!boe!ejtdibshf!qsfttvsf!hbvhft 51:3 MJGU!QVNQ !Ejtdibshf!jtpmbujpo!wbmwf 417: CPPTUFS!QVNQ ! 3157 !4!gppu!wbmwf!)Tvdujpo!Mjgu* 131517191211231251 !3#!tubjomftt!tuffm!difdl!wbmwf!)Cpptufs* GMPX!)hqn* !415!tubjomftt!tuffm!qjqjoh! !2!qsjnjoh!qpsu Bu!Tvdujpo!Mjgu!ifjhiu!pg!21!gffu/ !Uisfbefe!OQU!jomfu!boe!pvumfu!dpoofdujpot Cpptufs;!3!jomfu!'!pvumfu »! QJQJOH Tvdujpo!Mjgu;!4!jomfu!'!3!pvumfu »! Gps!npsf!jogpsnbujpo!po!Xbufsuspojdt!Qvnq!Tztufnt-!wjtju!xbufsuspojdt/dpn Xbufsuspojdt!QTO! qspwjeft!obujpoxjef! qbsut!tbmft!boe!! ufdiojdbm!tfswjdf!! gps!jotubmmbujpot-!! tubsuvq-!vtfs!usbjojoh!! xxx/xbufsuspojdt/dpn!!2.911.467.7797 boe!nbjoufobodf/ ª!3132!Xbufsuspojdt/!Bmm!sjhiut!sftfswfe/!Qvnq!Tfswjdf!Ofuxpsl-!XbufsNby-!boe!Xbufsuspojdt!bsf!sfhjtufsfe!usbefnbslt!pg!Xbufsuspojdt/!Bmm!puifs!usbefnbslt!bsf!uif!qspqfsuz!pg!uifjs!sftqfdujwf!pxofst/ !!! +!Jssjhbujpo!dpouspmmfs!opu!jodmvefe/!! CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 5, 2024 Administration WS II.4 TITLE OF ISSUE: Lighting Policy BACKGROUND AND SUPPLEMENTAL INFORMATION: At their last meeting, the Council reviewed a lighting display policy. The council requested a few revisions, so staff has revised the policy for continued discussion. See the attached memo for more information. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ memo, draft policy Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Date: October 23, 2024 To: City Council From: Athanasia Lewis, Assistant City Administrator Subject: Public Display Policy Honorable Mayor and Council, Throughout the year, our boards and commissions have enhanced their placemaking initiatives. The Economic Development Authority (EDA) has partnered with staff on the installation of permanent outdoor lighting on city facilities, and adopted a beautification program, placing seasonal planters along Main Street and Centerville Road. These enhancements were added to advance the cityÓs small-town charm. The Parks and Recreation Committee (P&R) is also exploring placemaking efforts with the recent approval to purchase of a Fiore tree (customizable metal tree with hanging potted plants), which will serve as a focal point at Cornerstone Park. Both the city hall lights, and potentially, the Fiore tree have the capability of customizable colors. With the increase emphasis on placemaking throughout the city, staff thinks it is a good idea to have a public display policy in place. Staff has reviewed policies in the following organizations: City of Duluth, City of Rochester, City of Eagan, City of St. Louis Park, Hennepin County, and Minnesota Department of Transportation (MNDOT). As staff reviewed policies in these organizations, a couple of recurring themes were present: 1. When the lights will be displayed (days, events, causes, religious holidays & which ones) 2. Who can request lights be displayed (non-profit organizations, residents, other) 3. Who approves requests for lighting Key features identified in the policies reviewed summarized below: City of Duluth Î Enger Tower and Aerial Lift Bridge Lighting Policy Adopted national holidays and specific days of celebration and awareness (New YearÓs Day, MLK, Memorial Day, Juneteenth, Independence Day, Labor Day, 9/11 Memorial, Indigenous PeopleÓs Day, VeteranÓs Day. *Outside of the days noted above, the Aerial Lift Bridge decorative lighting will only be activated for extraordinary circumstances, such as a global humanitarian crisis. Enger Tower Adopted national holidays and specific days of celebration and awareness (New YearÓs Day, MLK, Memorial Day, Juneteenth, Independence Day, Labor Day, 9/11 Memorial, Indigenous PeopleÓs Day, VeteranÓs Day Prohibits requests for private events, including but not limited to birthdays or personal anniversaries Prohibits requests that promote political action, candidate party, lobbying, or similar activity, or for financial gain of an organization or individual Requests from Duluth residents and organizations Final approval is given by the City Administrator City of Rochester Î City Hall Dome Light The dome lights can be changed to create awareness, honor and/or celebrate an event or significant issue/cause Dome lighting recognizes a day, week, or month; however, the lighting request is for one evening only Dome lighting requests should have a local or regional interest The mayor reserves the right to select specific local and national holidays and recognitions without a resident request The mayor reviews lighting requests on a case-by-case basis and reserves the right to decline dome lighting requests. City of Eagan Î Sperry Towner Lighting Policy Stated purpose of providing a safe, pleasant public art display through lighting features for enjoyment and benefit of the community Prioritization given to city of Eagan and the Eagan community A greater common interest (furthering a sense of place and confirming the tower as a landmark within the Minneapolis-St. Paul metropolitan area. Consideration of related energy consumption and cost (display during certain hours) Guidelines for considering lighting requests: Not overtly religious, political, personal or commercial). Approval is given by the Public Works Director or his/her designee City of St. Louis Park Î The Louisiana Avenue and Highway 7 bridge Residents affiliated with organizations may request lighting to recognize a specific cause or to commemorate or enhance a community event. Prohibits requests of a private nature, such as birthdays or personal anniversaries, religious holidays or from out-of-state organizations. Final Approval by the City Manager and all decisions are final. Hennepin County Î Lowry Avenue Bridge Recognizes state and federal holidays and other public events of community significance. The following list is an excerpt of the many days approved for 2024: New YearÓs Day, MLK Day, PresidentÓs Day, St. PatrickÓs Day, Easter, Domestic Violence Awareness, Bullying prevention Awareness, Unity Day, Halloween, COPD awareness, Thanksgiving, VeteranÓs Day, Christmas Day, Kwanza, Hannukah, PrinceÓs Birthday, etc. Prohibits requests for birthdays, personal anniversaries and events that are primarily private in nature. Final approval by County Administrator and all decisions are final. Minnesota Department of Transportation (MNDOT) - I-35W St. Anthony Falls Bridge Adopted days are: New YearÓs Day, ValentineÓs Day, Presidents Day, St. PatrickÓs Day, WorkerÓs Memorial Day, MotherÓs Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Halloween, 9/11 Memorial, VeteranÓs Day, Christmas Day, Hanukkah. Applications that meet MnDOT requirements will be granted depending on the lighting schedule. Approved requests will be granted for a maximum of one night. The lighting will take place 30 minutes before sunset and end 30 minutes after sunrise. Final approval will be given by MnDOTÒs Metro District Engineer As shown in the policies above, there are a several dates and holidays observed and residents and representatives from organizations can submit lighting requests. What is not consistent is who gives the final approval. From the policies above, weÓve seen that approval is given by the City Administrator, CountyAdministrator, Public Works Director, Engineer, and Mayor. Staff is concerned with having a single staff or elected official decide on controversial issues, causes and religious observances. Therefore, staff would like to discuss this topic with council prior to formulating a public display policy. Sincerely, Athanasia Lewis, Assistant CityAdministrator Centerville Public Display Policy OVERVIEW Objective This policy aims to set a standard of procedure for requesting decorative lighting of municipal facilities. The City of Centerville reserves the right to refuse any decorative lighting requests at the CityÓs sole discretion. Scope This policy applies to all external requests to City staff for decorative lighting of city facilities. Definitions City Hall, a facility where city business is conducted and where city boards and commissions hold monthly meetings. The building is located at 1880 Main Street. Fire Station #3, a facility that serves as administrative offices for Centennial Fire Department staff and emergency response vehicles. The building is located at 1800 Main Street. Public Works - a facility where city operations are conducted and where city infrastructure is stored. The building is located at 2085 W Cedar Street. Public Art Î Focal pieces with architectural interest that are in public spaces around the city. Public art includes but is not limited to statues, monuments, memorials, etc. I.Responsibilities and Expectations The city will approve the following schedule, annually, for the display of decorative lighting on the aforementioned facilities. to observe an event, historical figure, or cultural observation. This list is not exhaustive, and the city council may approve the use of decorative lighting for other celebrations or days of recognition at their discretion. City Observances: New YearÓs Day Rev. Dr. Martin Luther King Jr. Day PresidentÓs Day Memorial Day Juneteenth Independence Day Labor Day VeteranÓs Day Thanksgiving Day & the Day After Christmas Day Centennial School Recognitions: First Day of school Sporting Events at state championship level Other extracurricular state championship competitions (speech, knowledge bowl, etc) Homecoming Prom Opening nights for Performing Arts Graduation day for Centennial High Community Events Election Day Fete des Lacs Î week-long festival Other Public Safety Week Public Works Week Operation Greenlight for Veterans (week) Default Colors When no event is being recognized then the lights will bewhite II. Approval Process a. The city council will evaluate outside requests for decorative lighting and provide approval on a case-by-case basis within 30 days. b. City Council decisions are final III. Requestor Responsibilities a. To make a decorative lighting request, interested qualified parties may email info@centervillemn.com. b. The request must include the following information: OrganizationÓs name Website, if applicable Address Individual requestorÓs name Phone Email Detailed Description of the event/recognition you would like to recognize Event date Specific colors requested. The applicant can request up to 3 colors and the city will do its best to accommodate these requests. Color Guidelines Centennial School-related events Î scarlet and ivory PresidentÓs Day, Memorial Day, Independence Day, VeteranÓs Day, Labor Day, Election Day, Fete des Lacs Î red, white, blue New YearÓs Day Î white Juneteenth Î red, black, green Thanksgiving Day and the Day after Î red, orange, brown Rev. Dr. Martin Luther King Jr. Day Î purple, yellow Christmas Day Î red, green Operation Greenlight for Veterans Î green Public Safety Î red, blue Public Works Î yellow, orange Process for Considering Requests Requests must be made at least 30 days before the requested date. The City Council may waive this requirement when it is not practical but reserves the right to deny any requests made with less than 30 daysÓ notice. In instances where there are multiple requests for decorative lighting on the same date or different dates to commemorate the same event, topic, or awareness, the requests will be processed and granted on a first-come, first-serve basis. Decorative lighting requests that have been approved will begin at sunset on the requested date unless otherwise requested. The city provides this opportunity to requestors as a public service. City acceptance of decorative lighting requests does not constitute the CityÓs endorsement of any organization or topic. The city will not grant lighting requests for private events, including but not limited to birthdays or personal anniversaries. Decorative lighting requests may not be used for financial gain or the requesting organization or individual. The City reserves the right to revoke prior approval if it becomes aware after the approval was issued that terms of this policy have not been met or the requester has provided false or misleading information in their request. The maximum time for request is for one week. Requests for decorative lighting are subject to the Minnesota Government Data Practices Act (Minnesota Statutes Chapter 13); data provided in the request may be considered public data. IV. City Staff Responsibilities a. City staff will review each request for completeness before including it in an upcoming city council packet for council approval b. Upon Council approval, staff will contact the person who made the request to advise of the approval; staff will contact this person within ten (10) days of approval c. City Staff will work with appropriate City employee(s) to program the decorative lighting Draft Revised 12/5/2024 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 5, 2024 Administration VII.5 TITLE OF ISSUE: Public Display Policy BACKGROUND AND SUPPLEMENTAL INFORMATION: Staff received a resignation notice from Mr. Paul Palzer, Building Official/P.W. Director on stating that his effective date would be November 27, 2024. Please find the Proclamation for Mr. Palzer's 30 years of dedicated service to the city in your packet. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Approve the Proclamation of Service for Mr. Paul Palzer as submitted. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Proclamation in packet. Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE PROCLAMATION Paul Palzer WHEREAS, Paul Palzer was hired by the City of Centerville on April 25, 1994; and WHEREAS, he was the first full-time City Employee, hired as the Public Works Director/Building Inspector leading a team that would ensure the stability of infrastructure (municipal water/sewer, streets, parks, etc.), Building and Zoning and served as the only staff person available 12:00 to 4:00pm M, Tu, Th and all-day Fridays until 1995; and WHEREAS, he was appointed the City's Designated Building Official in 1995 and continues to serve this role today. He continued to advance his educational experience/career throughout his service with the city, achieving 6 International Code Council Certificates, the most prominent becoming a Building Code Specialist, the highest combination Certificate of any Building Code Official in the State; and WHEREAS, he served the City of Centerville during the majority of its housing development and was instrumental in planning infrastructure needs for then and the future (e.g. a new City Hall, three Public Works sites, new/amendments to City Code, forward visioning and planning) have been just a few extraordinary qualities that have truly led him in his career with the city; and WHEREAS, Paul has experienced the coming and goings of 8 Mayors, 20 Council Members, 8 City Administrators, and over 50 staff members; and has served twice as Interim City Co-Administrator totaling 2 years; and WHEREAS, Paul has mentored 4 building inspectors, 3 of whom have gone on to serve as Designated Building Officials, and mentored 8 Public Works staff members all becoming fully certified in water and wastewater operations; and WHEREAS, among Paul's accomplishments has been instituting the Mill & Overlay program, Brine Salt Reduction System, LaMotte Park Water Reuse Irrigation System and a successful Public Works and Building Departments; and WHEREAS, Paul's dedication and commitment to the City and community, work ethic, leadership and knowledge have been appreciated and will be missed; and WHEREAS, Paul officially retires from the City of Centerville on December 27, 2024, and is being publicly recognized and honored for his years of exemplary public service. NOW, THEREFORE, BE IT RESOLVED that the City of Centerville acknowledges, with sincere appreciation, the dedication and loyal service of Paul Palzer for his 30 years, 9 months of distinguished service to the residents and businesses of our city. BE IT FURTHER RESOLVED that the City Council, staff and residents extend their congratulations and best wishes to Paul and his family for the many years of health, happiness, and success in retirement. He will be missed. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Centerville to be th affixed this 5 day of December, 2024. Attest: _____________________________ ______________________________ Teresa Bender, City Clerk Mayor D. Love CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: , 2024 Administration VI.1 TITLE OF ISSUE: Meeting Minutes - , 2024 BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached are the minutes for the City Council , for your review and approval. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the Minutes of the 2024 City Council meeting. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE WORK SESSION & CITY COUNCIL MEETING November 13, 2024 Pursuant to due call and notice thereof, the City of Centerville held their Work Session prior to their Regularly Scheduled Council Meeting of September 25, 2024, commencing at 5:00 p.m. The Council held their regularly scheduled City Council Meeting at 6:30 p.m., in Council Chambers. The regularly scheduled meeting (6:30 p.m.) was live streamed by North Metro TV. WORK SESSION (5:00 PM) I. CALL TO ORDER Mayor Love called the meeting to order at 5:00 p.m. 1. Roll Call PRESENT: Mayor D. Love Council Member Russ Koski Not Approved Council Member Darrin Mosher Council Member Raye Taylor Council Member Terry Sweeney Junior Council Member Avery Sauber (Non-Voting) ABSENT: None STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis P.W. Director/Building Official, Paul Palzer II.DISCUSSION ITEMS 1.Junior Council Member Interview The Council, round robin style, asked a set of standardized questions from candidate Ms. Sophia Wynn, Centennial High SchoolÓs chosen candidate. Ms. Wynn answered each question professionally and provided additional background if questioned further regarding her initial answer by Council members. 2. North Metro Telecommunications Commission Discussion Interim Co-Executive Directors, Ms. Danika Peterson and Mr. Eric Houston introduced themselves to Council and reported their past and future efforts to replace Public/Educational/Government (PEG) Fees that are being lost due to resident selections of alternative service providers other than traditional cable providers. They also discussed their research regarding possibilities of merging their services with NWSCCC/CCX Media (Northwest Suburbs Cable Communications Commission Î Cities: Brooklyn Center, Brooklyn Park, Crystal, Golden Valley, Maple Grove, New Hope, Osseo, Plymouth and Robbinsdale). They discussed the differences in entities, lost subscribership, revenue and program generation reviewing a memorandum that was submitted in the packet. Consensus of the Council was not to continue merger discussions with NWSCCC/CCX Media at this time. City of Centerville City Council Work Session & Meeting Minutes November 13, 2024 3. Mowing Contract Administrator Statz stated that it has been difficult for the City to receive competitive bids for lawn services and the current contractor, RJÓs Property Management, Inc., has continued to provide such bids. Public Works Director Palzer concurred and stated that the contractor has always been receptive to additional requests or being proactive with requests for improvement of services. Discussion ensued regarding the frequency of mowing being weekly, the past quality of services provided by RJÓs, and internal completion of similar services not being a fiscally sound option as equipment needed and additional staff needs would exceed the bid amount. III. ADJOURNMENT Mayor Love adjourned the meeting at 6:25 p.m. allowing for a five (5) minute break prior to the starting of the regular Council meeting. COUNCIL MEETING I. CALL TO ORDER Mayor Love called the meeting to order at 6:30 p.m. 1. Roll Call PRESENT: Mayor D. Love Council Member Russ Koski Council Member Darrin Mosher Approved Council Member Raye Taylor Council Member Terry Sweeney Junior Council Member Avery Sauber (Non-Voting) ABSENT: None STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF AGENDA Mayor Love provided an opportunity for others to add or delete any items. Administrator Statz stated that Council had a Set Agenda placed before them prior to the meeting and explained the additions/subtractions. He stated that Check #27206 (reimbursement for a resident that overpaid their utility account incorrectly) and E2327 (TASC an employee benefit service) were added under the Consent Agenda, Item #1 and the data provided by Anoka County and a Resolution for canvassing and declaring winners of municipal races for the 2024 General Election under IX. New Business, Item #1, Election Canvass Anoka County Delay of Results & Res. #24-0XX Canvass & Declare Winners. Mayor Love Page 2 of 11 City of Centerville City Council Work Session & Meeting Minutes November 13, 2024 requested that a correction be made to the Request for Council Action cover sheet for the VeteranÓs Day Recognition resolution have no cost associated with adopting the resolution. Motion by Council Member Taylor, seconded by Council Member Sweeney to Approve the Set Agenda as presented and Removal of Costs Associated with the Recognition of VeteranÓs Day. All in favor. Motion carried. IV. APPOINTMENT/PRESENTATION 1. Junior Council Member Mayor Love stated that the Council interviewed candidate Ms. Sophie Wynn in their earlier Work Session. He stated that this would be the fourth year of the program, that the program has been very successful, in great partnership with the Centennial High School, has won state-wide awards and duplicated by many other cities across the state. Motion by Council Member Taylor, seconded by Council Member Koski to Appoint Ms. Sophie Wynn as the CouncilÓs Junior Council Member for 2025. All in favor. Motion carried. NOTE: Jr. Council Member Sauber provided a honorary vote in favor of appointment. 2.Accept Resignation of Planning Commissioner Matthew McCabe and Declare a Vacancy Administrator Statz stated that Mr. McCabe had been a member of the Planning & Zoning Commission for approximately one year and unfortunately has family and job commitments that will call him away from the committee and he is submitting is resignation. Administrator Statz stated that the Planning & Zoning Commission did accept the resignation and declared a vacancy. Mayor Love thanked Mr. McCabe for his service and dedication to the city. Council Member Koski also thanked Mr. McCabe, wished him not but the best and hoped that he will serve again. Motion by Council Member Koski, seconded by Council Member Taylor to Accept the Resignation of Mr. Matthew McCabe from the Planning & Zoning Commission and Declare a Vacancy as presented. All in favor. Motion carried. IV. PUBLIC HEARING 1.Delinquent Utility, Garbage and Nuisance Abatement Charges Administrator Statz stated that annually, by State Statute, the city is allowed to obtain reimbursement from property owners for outstanding charges that are delinquent. He also stated that the city is charged by the county for placing these fees on individual property ownersÓ property taxes for the upcoming year along with the city being required to hold a public hearing and notify the property owners of same. He stated that the city does charge a $50 fee for these services. He reported that at times, the amounts can be significant, and residents may feel that this is their way of paying their utilities yearly rather than every other month when charges are due. He also noted that if individuals have outstanding balances for municipal services and/or agreements for waivers of assessments for projects, they would also be included. Page 3 of 11 City of Centerville City Council Work Session & Meeting Minutes November 13, 2024 Administrator Statz stated that Council would need to open the public hearing to receive public comment and right to appeal and following that action, Council could adopt the Resolution contained in Item #3, IX. New Business. Council Member Mosher asked if this is a common occurrence of individuals not paying their bills and allowing the city to certify their fees. City Administrator Statz concurred and stated that many are the same individuals annually. Council Member Mosher asked how many times the city has reached out to them. Administrator Statz stated that they receive their bills every two months which clearly states if they have past due amounts, but they receive one annual letter that warns them of their delinquency, the certification process and the public hearing. Administrator Statz stated that some, that receive the notice make payment to keep from being certified and that is why some are crossed off the resolution as they have paid prior to the meeting. Mayor Love opened the Public Hearing for Delinquent Utility, Garbage, and Nuisance Abatement Charges at 6:42 p.m. He called for individuals to speak on the issue, and none came forward and he stated that they would leave it open for a period of time allowing for others to come before the Council. 2. 2025 Fee Schedule Administrator Statz stated that annually, the city adopts a stand-alone ordinance for its fees. He explained that a public hearing is required because it is an ordinance. He stated that it is identical to the 2024 Fee Schedule except for several exceptions: sewer rates mirroring the Metropolitan Council fees that the city is charged. He stated that the base fee is not adjusted but the per gallon. He stated that there was additional information contained in the packet for their review regarding Metropolitan CouncilÓs fees; the addition of a cannabis registration fee as at least one business will need to be registered and the fee in the schedule is the maximum allowed by state statute; clarification for individual background check fees associated with solicitation application and a per license fee; and clarification of additional items contained in escrow fees associated with new building permits. Mayor Love asked how solicitor licensing was enforced and whether they receive something so that residents are aware that they are licensed. Administrator Statz stated that it was policed mostly by complaint and usually this is if someone is licensed, and a resident believes that they have not be polite or too pushy. He stated that the Centennial Lakes Police Department will on occasion contact the city to ensure whether a company/individual is licensed, they provide the background checks, but they are not actively looking for those that are unlicensed. We do not send staff out to enforce. Administrator Statz stated that he believed they received a license on an 8 ½ x 11 sheets of paper but not something that could be worn. Administrator Statz stated that most solicitors are aware that they need a license or certificate. Administrator Statz stated that if vendors are in town providing services to one address and they pass out flyers to neighboring residences that it solicitation and requires permitting. Council Member Taylor asked about more real-time fees regarding pass through fees. Administrator Statz stated that there is at least one of them and that is a water meter fee where it is stated Ðcost + 5%Ñ is this is a pass-through fee from a vendor. He stated that others could be looked at going forward. Mayor Love asked if there were members of the public that wished to speak on the Delinquent Utility, Garbage, and Nuisance Abatement Charges. No individuals appeared before Council. Page 4 of 11 City of Centerville City Council Work Session & Meeting Minutes November 13, 2024 Motion by Council Member Taylor, seconded by Council Member Mosher to Closed the Public Hearing on Delinquent Utility, Garbage, and Nuisance Abatement Charges at 6:52 p.m. All in favor. Motion carried. Mayor Love opened the public hearing for the 2025 Fee Schedule at 6:52 p.m. He called for individuals to speak on the issue, and none came forward and he stated that they would leave it open for a short period of time allowing for others to come before the Council. VI. APPROVAL OF THE MINUTES 1. October 9, 2024, City Council Meeting Minutes Mayor Love provided an opportunity for Council to make modifications if needed. Motion by Council Member Sweeney seconded by Council Member Koski to Approve the October 9, 2024, City Council Meeting Minutes as Presented. All in favor. Motion carried. 2. October 23, 2024, City Council Work Session, City Council Meeting & Closed Executive Session Mayor Love provided an opportunity for Council to make modifications if needed. Council Member Sweeney requested that the word ÐsignallyÑ be changed to ÐsignalingÑ under IX. New Business, Item #3, second paragraph, second sentence; paragraph four, the third paragraph, sentence six, change ÐplaceÑ to ÐplacedÑ; the fifth paragraph, first sentence, remove ÐonÑ and sentence seven remove ÐalsoÑ between ÐtodayÑ and ÐandÑ. Mayor Love stated that during the Announcements/Updates, e) add ÐVolunteer AppreciationÑ between ÐeventÑ and ÐandÑ in the first sentence of his report. Motion by Council Member Sweeney seconded by Council Member Koski to Approve the October 23, 2024, City Council Work Session, City Council Meeting & Closed Executive Session Meeting Minutes as Presented. All in favor. Motion carried. Mayor Love called for any public comment regarding the 2025 Fee Schedule. Hearing none. Motion by Council Member Taylor, seconded by Council Member Sweeney to closed the public hearing at 6:53 p.m. All in favor. Motion carried. VII.CONSENT AGENDA 1.City of Centerville Claims through November 13, 2024 (Check #37144-37206, E2327 & Voided Check #37099 & 37128) 2.Centennial Lakes Police Department Claims through October 31, 2024 (Check #15442- 15454 & E2024083) 3.Centennial Fire District Claims through November 12, 2024 (Check #9797-9806) 4.Liquor/Tobacco License Renewal Page 5 of 11 City of Centerville City Council Work Session & Meeting Minutes November 13, 2024 a. S & B Corporation, DBA KellyÓs Korner, (Off Sale, On Sale & Sunday) b. JV Summit Corporation, DBA Southern Rail (On Sale & Sunday) c. Kwik Trip, Store #1182, (Off Sale & Tobacco) 5. Parks & Recreation Committee Recommendation Forest Lake YMCA Request for Sponsorship/Donation 6. Parks & Recreation Committee Recommendation Centerville Lions Use of Laurie LaMotte Park Î Christmas in the Park, December 14, 2024 7. Membership Renewal Î MN Rural Water Association 8. Encroachment Agreement Î 1865 Partridge Place Î Fence 9. Contract Î RJÓs Î Lawn Services 10. Performance Review and Contract Amendment Î City Administrator Mayor Love provided an opportunity for members to pull items for additional discussion. Council Member Taylor requested that Items #5 and #10 be pulled for additional discussion. Mayor Love thanked the Centerville Lions for organizing Christmas in the Park as it has been a well- attended event in the past and it is anticipated that it will be again this year. He hoped the weather would be not too cold like last year. Motion by Council Member Sweeney seconded by Council Member Taylor to Approve the Consent Agenda Items #1, 2, 3, 4, 6, 7, 8 & 9 as presented. All in favor. Motion carried. Council Member Taylor stated that the Parks & Recreation Committee fully supports Item #5, Sponsorship/Donation to the Forest Lake YMCA, stated that several of her neighbors utilize the facility, and that she is grateful that the community and the Committee find value in their services. Council Member Koski stated that Planning & Zoning Commissioner Bruce Thompson is a volunteer at the YMCA and he wanted to thank him for his service and bringing the item to CouncilÓs attention. He stated that the YMCA offers swimming lessons, day camps, senior programs along with many other programs all of which are very, very valuable. Council Member Taylor expressed her heartfelt appreciation for the Administrator and his service for the time that she has been a part of Council. She thanked him for his hard work this year and she wanted to publicly acknowledge that. Mayor Love stated thank you for the fantastic work that you do for the city and caring about our City. He stated that it strikes him that during Mr. StatzÓ days off he makes it a point to attend events with his family shows that you care about our city and that you want to be a part of it. He felt that that speaks volumes among all the other duties that are a part of your position. Council Member Koski stated that he looks back at other Administrators that have been employed with the City and Administrator Statz does a fantastic job, Council has pushed him to separate what he does an Administrator versus his engineering expertise, and it has been difficult for him to do that but there is a real bonus of having both skills that at times is difficult to measure. Council Member Koski stated that you can hear those skills during meetings, reporting, etc. where Administrator Statz attended rather than an engineer. He stated that Administrator Statz did a fantastic job at what he does and that it was much appreciated. Page 6 of 11 City of Centerville City Council Work Session & Meeting Minutes November 13, 2024 Motion by Council Member Taylor, seconded by Council Member Koski, to Approve the Consent Agenda Items #5 and #10 as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1.None. IX. NEW BUSINESS 1.Election Canvass Anoka County Delay of Results & Res. #24-0XX Canvass & Declare Winners Administrator Statz stated that the results of the election, a very detailed results and send those results to the County and the State. He thanked the elections judges who served, stated that the Head Election Judge was retiring and that the Clerk was planning a recognition of the individual. Motion by Council Member Koski, seconded by Council Member Sweeney to Adopt Res. #24-022 Î Canvass the City of Centerville Election Results and Declare Winners as presented. All in favor. Motion carried. Mayor Love congratulated all of the winners and looked forward to seeing the new Council do great things for the city. 2.Res. #24-0XX Î Proclamation Recognizing Veterans Assistant City Administrator Lewis stated that she thought it would be nice if the proclamation could be read out loud. She read the resolution as contained in the packet. Motion by Council Member Taylor seconded by Council Member Sweeney to Adopt Res. #24-023 Î Proclamation Recognizing Veterans as presented. All in favor. Motion carried. 3.Res. #24-0XX Î Adopting Delinquent Municipal Utilities, Garbage & Nuisance/City Abatement Service to County Property Tax Statements Payable 2025 Administrator Statz stated that this was discussed at the Public Hearing and reviewed the amounts per resolution. Motion by Council Member Taylor, seconded by Council Member Sweeney to Adopt Res. #24-024 Î Adopting Delinquent Municipal Utilities, Garbage & Nuisance/City Abatement Service to County Property Tax Statements Payable 2025 as submitted. All in favor. Motion carried. 4.SCORE Funds Agreement Administrator Statz stated that each year the City has a contract with Anoka County to assist to administer funds received from property taxes based on a plan that the City organizes and submits. The plan speaks of programs, staff time, purchases of allowable items promoting recycling, difficult recycling item coupons, education programs, mattress trailer and funding for future programming. Page 7 of 11 City of Centerville City Council Work Session & Meeting Minutes November 13, 2024 Motion by Council Member Sweeney, seconded by Council Member Taylor to approve the SCORE Funds Agreement as presented. All in favor. Motion carried. 5.First Reading Î Ordinance #XXX, Second Series Î 2025 Fee Schedule Administrator Statz stated that a public hearing was held earlier in the meeting with no public comment received. He stated that modifications that had been proposed with this being on the next meetingÓs Consent Agenda. 6.Res. #24-0XX Î Acknowledging Program Guidelines and Authorizing City Administrator to Apply for & Execute the Agreement for the Private Property Inflow & Infiltration Grant Program through the Metropolitan Council Administrator Statz stated that the grant is for Inflow and Infiltration and our sanitary sewer system which is to be a sealed system in which only sanitary sewer goes into. He explained that years ago, that was not the case where Minneapolis and St. Paul were a combined system where your storm water and wastewater went into the same pipe, and that was purposeful, and the product was not allowed to go into the river, we sent everything to a treatment plant which was good for the river but wildly inefficient due to the ratio of stormwater to wastewater is 10 to 1 if not more with it coming in big surges. He explained that over the years Minneapolis and St. Paul separated their sewers and as the suburbs built out, they were all built to the standard that we are. He stated that we have separated sewers and always have. He also stated that but what happens is as those sewers deteriorate and as people put perhaps illegal connections into the pipe from say a drain tile around their home or their sump pump directly piped into them those items add fresh water/ground water to our sewer system. He reported that a rain event will elevate the amount that is being enter into our system and recently a letter was received stating that the city exceeded the 80% threshold which Met. Council sets during rain events for communities. He stated that that action puts the city in as a qualifier for this grant to attempt to abate some of this improper drainage. He stated that the program is similar to the Smart Irrigation Program/Grant where is it a reimbursement program for citizens to participate in hiring a plumber to fix their drain that goes out from their basement out to the street, or they could have their sewer line televised to see if there are any problems in the line. Some rules or certain areas of town with older housing stock will come back and there is no cost to the city as it is 50% Met. Council and 50% to property owners. Council Member Mosher stated that with a previous home he owned in the city, sump pump inspections were completed but he does not see that happening any longer. Administrator Statz stated that the inspection is completed with the new home permit and the city has not completed inspections in 20+ years of door-to-door sump pump inspections. He did state that it may be something to consider at some point, but it is a major undertaking to get into everyoneÓs basement and it may be invasive to residents. Council Member Mosher stated that you can drive through town and see streaming of water coming from individualÓs sump pumps. Administrator Statz stated that is why staff wants to continue to advocate for back yard drainage funding. He felt that the more that was completed in individualsÓ yard to keep them dry there would be less likelihood of people piping the water into the sanitary sewer. Council Member Mosher asked if residents where aware that piping into the sanitary sewer was illegal and City Administrator Statz stated that from time to time we place articles in the newsletter providing public education. Administrator Statz stated that information would be forwarded to property owners regarding the program and language could be contained regarding the proper piping of the sump pump outdoors. Council Member Koski stated that he felt it was education and identifying those that needed assistance. Page 8 of 11 City of Centerville City Council Work Session & Meeting Minutes November 13, 2024 Motion by Council Member Taylor, seconded by Council Member Sweeney to Adopt Res. #24-0XX Î Acknowledging Program Guidelines and Authorizing City Administrator to Apply for & Execute the Agreement for the Private Property Inflow & Infiltration Grant Program through the Metropolitan Council as presented. All in favor. Motion carried. 7.Public Light Display Policy Mayor Love stated that this item was discussed in a previous Work Session held by the Council. Assistant City Administrator Lewis stated that the draft before Council represents the comments and feedback that was provided by them. She reviewed the modifications. Council Member Mosher stated that he desired for the policy to be more open versus state and federal holiday recognition and Ms. Lewis stated that the policy is a draft. Consensus was that the policy return to EDA for additional input. Motion by Council Member Taylor, seconded by Council Member Mosher to table the item. All in favor. Council Member Mosher stated that he wanted to keep it open and Ms. Lewis would expand the list and additional discussion would be held at EDA. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1.Administrator/Engineer Report Î Administrator Statz stated that his report was contained in the packet and that he would be happy to address any questions from the Council. He provided the Council with a brief review. Assistant City Administrator Lewis gave a brief overview of the Business Appreciation Event stating that approximately eight businesses were represented and a very good venue with a presentation from Michelle Koch and program information for EDA and Anoka County representatives were also on hand. Jr. Council Member Sauber stated that today commenced signing of students for playing D1 or D2 athletics, that the GirlÓs state swim and dive tournament was this week with two swimmers and one diver going. She reported that the Centennial Concert Band had started as marching band has ended. She also reported that the senior college English class took a field trip to the U of M on Friday to participate in a poet presentation by Ms. Natasha Tretheway. She stated that Centennial had a wealth of first-time voters and that a friend of hers, Lucas Chung, entrepreneur and notable community member was in Washington D.C. speaking to congress about the Boundary Waters which is an advocacy campaign for Minnesota National Parks. She stated that there was a blood drive coming up and two weeks ago she utilized Council Chambers for a video essay. 2. Council Reports a. Taylor Î (i) Economic Development Authority Î Council Member Taylor reported that the EDA has been working on the lighting protocol and reminded the audience that the EDA meeting Page 9 of 11 City of Centerville City Council Work Session & Meeting Minutes November 13, 2024 th was rescheduled to the 18 at 6:30 p.m. along with reminding individuals to shop small, local and maybe homebased. b. Koski Î He congratulated all the elected officials that were successful in their races and thanked the Centerville Lions for all that they do for the community. He thanked them for bringing back Christmas in the Park. He also thanked all veterans and their families along with all in uniform. He thanked Ms. Suzanne Seeley for her dedicated services and volunteerism. (i) Planning & Zoning Commission Î Council Member Koski gave no report. (ii) Fire Steering Committee Î Council Member Koski stated that there was a meeting where they discussed the budget and that they were on budget for the year with the contract with SBM contract expiring at the end of the year but have decided to extend it for another 12 months. He stated that they were working on a more detailed agreement and that had more sharing of capital equipment. He stated that a few more firefighters are needed at station #3 (8 right now) and if interested please inquire. c. Sweeney - Council Member Sweeney wanted to also congratulate the newly elected officials and he wished them well and there was a very good turn out for elections. (i) Fire Steering Committee Î Council Member Sweeney stated that there have been discussions about a program for individuals that want to volunteer with the Department such a cleaning trucks, setting up truck and picking up after a fire call (Fire Core). (ii) Parks & Recreation Committee Î Council Member Sweeney stated that the Committee held a very lengthy discussion about a disc golf course within LaMotte Park and the Committee very much want more individuals to utilize the parks. He also stated that Assistant Fire Chief Matt Montain appeared before to request the installation of a dock so that access to the lake could be gained at Trailside Park for emergency response. He also stated that there was discussion regarding the possibility of installing pickleball courts in the hockey rink at LaMotte Park with trying a sport court surface and painting several other courts. (iii) Fire Protection Council Î Council Member Sweeney gave no report. d. Mosher Î (i) Economic Development Authority Î Council Member Mosher stated that the Business Appreciation Event was held at Southern Rail with KellyÓs Korner catering for opening Southern Rail to the EDA to hold their annual event. He stated that the numbers keep growing every year. He appreciated Mayor Love and Council Member KoskiÓs attendance. (ii) Police Governing Board Î Council Member Mosher gave no report. e. Love Î Mayor Love thanked Assistant City Administrator Lewis for organizing the Business Appreciation Event and the Centennial Chamber. He stated that an item that he brought up was a partnership where businesses could sponsor parks as being a conversation between EDA and Parks & Recreation to see how there is a potential for this type of program that was shared by a citizen and the level of participation by the business could be something small or large. Mayor Love wanted to thank the election judges knowing that some where there until 11 or so in the evening, making sure that our community was well represented and taken care of. He stated that he feels very secure that things are do right in Centerville. He also congratulated the newly elected city officials and stated that it is a big job with big responsibilities. Mayor Love also thanked Centerville Elementary School for the veteransÓ banner and placement of smaller cards along Main Page 10 of 11 City of Centerville City Council Work Session & Meeting Minutes November 13, 2024 Street and he also wanted to thank our veterans for everything that they do as a part of our community and our world. Mayor Love also wished all a Happy Thanksgiving (i) North Metro Telecommunications Commission Î Mayor Love stated that they have an upcoming meeting on Tuesday of next week. (ii) Police Governing Board Î Mayor Love stated that they have an upcoming meeting on Monday of next week. (iii) Other Mayoral Reports Î Mayor Love gave no report. XI. ADJOURNMENT Motion by Council Member Taylor, seconded by Council Member Sweeney to adjourn the meeting of November 13, 2024, at 8:25 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 11 of 11 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: Finance VII.1 TITLE OF ISSUE: City of Centerville Claims BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached claims list. ,& Voided Check #. COST AND SOURCE(S) OF FUNDING: REQUESTED COUNCIL ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Claims list Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 11/20/24 3:56 PM CITY OF CENTERVILLE Page 1 *Check Detail Register© Batch: 112024PAY Check #Check DateVendor NameAmountCommentInvoice 10100 MIDWESTONE BANK 11/20/24 2330 ePUBLIC EMPLOYEES RETIREMENT G 101-21704PERA$4,896.66PERA W/H - PAY PERIOD 24 Total $4,896.66 11/20/24 2331 eOPTUM BANK - H.S.A. HSA Payable$1,770.77H.S.A. W/H - PAY PERIOD 24 G 101-21714 Total $1,770.77 11/20/24 2332 eMINNESOTA DEPT OF REVENUE G 101-21702State Withholding$1,737.18STATE W/H - PAY PERIOD 24 Total $1,737.18 11/20/24 2333 eTASC G 101-21711FSA Payable$18.00F.S.A W/H - PAY PERIOD 24 Total $18.00 11/20/24 2334 eNATIONWIDE RETIREMENT SOLUTION G 101-21705Other Retirement$1,250.00DEF COMP W/H - PAY PERIOD 24 Total $1,250.00 37207 11/21/24 AFLAC G 101-21712AFLAC Insurance052895$325.44AFLAC INS - NOVEMBER Total $325.44 11/21/24 37208AMERITAS G 101-21720Vision Care$12.24VISION CARE THRU 12-31-24 Total $12.24 11/21/24 37209ANOKA COUNTY TREASURY E 101-41400-433Dues and SubscriptionsB241113E$37.50BROADBAND E 601-49400-433Dues and SubscriptionsB241113E$37.50BROADBAND E 602-43200-433Dues and SubscriptionsB241113E$37.50BROADBAND Total $112.50 11/21/24 37210CENTERPOINT ENERGY E 101-45202-380Utilities$30.536970 LAMOTTE DR - SERV THRU 10-28-24 E 101-42280-380Utilities$154.631880 MAIN ST - SERV THRU 10-28-24 E 602-43200-380Utilities$27.281785 PELTIER LAKE DR - SERV THRU 10-28-24 E 101-43000-380Utilities$136.702085 W CEDAR ST - SERV THRU 10-28-24 Total $349.14 11/21/24 37211CONLEY, ANGELA E 101-45201-372Main Street Marketplace$40.99REIMBURSE FOR FACEBOOK ADS - LADIES NIGHT, KIDS NIGHT, PET NIGHT - MAIN STREET MARKET Total $40.99 11/21/24 37212CUNNINGHAM, MARK E 601-49400-460MCES GRANT EXP$98.50SMART IRRIGATION CONTROLLER GRANT Total $98.50 37213 11/21/24 DVS RENEWAL E 101-45350-430Miscellaneous$24.252022 WELL RFV716T2 Total $24.25 11/21/24 37214FOREST LAKE AREA YMCA E 101-42800-300Professional Srvs$250.00DONATION P & R - $250 & GENERAL $250 11/20/24 3:56 PM CITY OF CENTERVILLE Page 2 *Check Detail Register© Batch: 112024PAY Check #Check DateVendor NameAmountCommentInvoice E 101-45201-430Miscellaneous$250.00DONATION P & R - $250 & GENERAL $250 Total $500.00 11/21/24 37215HAWKINS, INC. E 601-49400-220Repair/Maint Supply6913904$182.00CHEMICALS Total $182.00 11/21/24 37216INNOVATIVE OFFICE SOLUTIONS LL E 101-41400-200Office Supplies (GENERAIN4695648$109.74OFFICE SUPPLIES E 101-41400-200Office Supplies (GENERAIN4695649$26.82SOAP SUPPLIES E 101-41400-200Office Supplies (GENERAIN4698737$30.96WATER Total $167.52 11/21/24 37217LINCOLN NATIONAL LIFE INSURANC G 101-21721Long Term Disability Ins.$443.94LONG TERM DISABILITY INS - SERV THRU 12- 31-24 Total $443.94 11/21/24 37218LRS PORTABLES OF MINNESOTA E 101-45202-410Rentals (GENERAL)MP264580$227.16PORTABLE RESTROOM RENTALS Total $227.16 11/21/24 37219MARCO, INC. E 101-41400-400Computer, Copier Main. C37805067$202.42STANDARD PAYMENT Total $202.42 11/21/24 37220MINNESOTA RURAL WATER ASSOC E 601-49400-433Dues and Subscriptions$400.00MEMBERSHIP RENEWAL THRU NOV. 2025 Total $400.00 11/21/24 37221PETERSON COMPANIES, INC. E 101-45202-300Professional Srvs58114$950.00FALL BLOW OUT Total $950.00 11/21/24 37222POSTMASTER E 601-49400-322Postage$500.00POSTAGE ON ACCOUNT FOR BULK RATE MAILINGS E 602-43200-322Postage$500.00POSTAGE ON ACCOUNT FOR BULK RATE MAILINGS E 603-43000-322Postage$500.00POSTAGE ON ACCOUNT FOR BULK RATE MAILINGS E 101-41400-322Postage$500.00POSTAGE ON ACCOUNT FOR BULK RATE MAILINGS Total $2,000.00 11/21/24 37223SARA CLIFTON - TPC NORTHERN, INC. R 101-42400-32180Plumbing Permits$40.00REFUND PERMIT #P24-047 - 7353 20TH AVE G 101-24501Plumbing Permit Surcharg$1.00REFUND PERMIT #P24-047 - 7353 20TH AVE Total $41.00 11/21/24 37224STANTEC CONSULTING SERVICES IN E 101-41950-303Engineering Fees2312234$389.25GENERAL SERVICES - SERV THRU 11-1-24 E 603-43000-303Engineering Fees2312234$1,793.00CLEARWATER CREEK - STORMWATER - SERV THRU 11-1-24 E 603-43000-303Engineering Fees2312234$1,738.752024 RCWD RULE REVISION - STORMWATER - SERV THRU 11-1-24 E 603-43000-303Engineering Fees2312234$286.50BRIAN DR STORM POND - SERV THRU 11-1-24 E 452-43140-303Engineering Fees2312234$2,223.002025 THIN OVERLAY - SERV THRU 11-1-24 11/20/24 3:56 PM CITY OF CENTERVILLE Page 3 *Check Detail Register© Batch: 112024PAY Check #Check DateVendor NameAmountCommentInvoice Total $6,430.50 11/21/24 37225USA BLUE BOOK E 601-49400-210Operating SuppliesINV00527313$220.75PAINT E 602-43200-210Operating SuppliesINV00527313$220.74PAINT Total $441.49 11/21/24 37226 VERIZON Telephone9978316922$56.23CELL PHONE CHARGES - SERV THRU 11-9-24 E 601-49400-321 Telephone9978316922$56.23CELL PHONE CHARGES - SERV THRU 11-9-24 E 602-43200-321 E 101-43000-321Telephone9978316922$112.45CELL PHONE CHARGES - SERV THRU 11-9-24 E 101-42400-321Telephone9978316922$56.23CELL PHONE CHARGES - SERV THRU 11-9-24 E 603-43000-321Telephone9978316922$40.01TABLET CHARGES - SERV THRU 11-9-24 Total $321.15 11/21/24 37227 XCEL ENERGY Utilities902519472$1,500.711880 MAIN ST - SERV THRU 11-4-24 E 601-49400-380 E 101-42280-380Utilities902519472$524.851880 MAIN ST - FIRE STATION/CITY HALL - SERV THRU 11-4-24 Utilities902738094$43.377285 MAIN ST - SERV THRU 10-31-24 E 602-43200-380 Utilities902738094$224.491600 LAMOTTE DR - BALL FIELD LIGHTS - E 101-45202-380 SERV THRU 11-1-24 E 602-43200-380Utilities902738094$27.651889 CENTER ST - SEWER LIFT - SERV THRU 11-4-24 E 602-43200-380Utilities902738094$165.327300 MILL RD - SERV THRU 10-31-24 E 101-45202-380Utilities902738094$13.881600 LAMOTTE DR - WARMING HOUSE - SERV THRU 11-3-24 E 601-49400-380Utilities902738094$62.491875 FOX RUN - PUMP - SERV THRU 11-1-24 E 101-43140-386Other Utilities902738094$2,552.80STREET LIGHTS - SERV THRU 11-3-24 E 101-43140-386Other Utilities902738094$334.76SHORTAGE Total $5,450.32 10100$28,393.17 Fund Summary 10100 MIDWESTONE BANK 101 General Fund$17,675.64 452 City Street Projects$2,223.00 601 Water Fund$3,058.18 602 Sewer Fund$1,078.09 603 Storm Water Fund$4,358.26 $28,393.17 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 52024 Administration VII.2 Police Department BACKGROUND AND SUPPLEMENTAL INFORMATION: The packet contains Check Register and Detail which includes the following disbursements. Ck #15458-1542, E202404-20240 & Payroll Check #15455-15457 & 15475-15477 COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve Along with the Consent Agenda. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Supporting Documents Contained in Packet. Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Payroll Check #15475-15477 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: Administration VII.3 BACKGROUND AND SUPPLEMENTAL INFORMATION: The packet contains Check Register and Detail which includes the following disbursements. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve Along with the Consent Agenda. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Supporting Documents Contained in Packet. Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CENTENNIAL FIRE DISTRICTCheck Register - FIREPage: 1 Check Issue Dates: 11/13/2024 - 11/26/2024Nov 21, 2024 12:16PM Report Criteria: Report type: Summary Check NumberInput DateCheck Issue DatePayeeAmount 980911/21/202411/26/2024ANOKA COUNTY TREASURY DEPT.112.50 981011/21/202411/26/2024CENTENNIAL UTILITIES545.30 981111/21/202411/26/2024CONNEXUS ENERGY474.42 981211/21/202411/26/2024FIRE SAFETY USA, INC330.00 981311/21/202411/26/2024Capital One Trade Credit49.97 981411/21/202411/26/2024IMAGE PRINTING & GRAPHICS INC198.00 981511/21/202411/26/2024K-LEE ELECTRIC LLC432.04 981611/21/202411/26/2024PINNACLE ROOFING SYSTEMS742.63 24001411/21/202411/26/2024US BANK1,853.41 Grand Totals: 4,738.27 Payroll Check #9807 & 9808. M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICTFire Disbursement ReportPage: 1 Input Dates: 11/13/2024 - 11/26/2024Nov 21, 2024 12:08PM NameInvoiceDescriptionInvoice DateTotal Cost ANOKA COUNTY TREASURY DEPT. (121) ANOKA COUNTY TREASB241113CNOVEMBER - Broadband (CAC Fiber)11/26/2024112.50 Total ANOKA COUNTY TREASURY DEPT. (121):112.50 CENTENNIAL UTILITIES (138) CENTENNIAL UTILITIES11 26 2024OCTOBER - Gas, Water (Station 1)11/26/2024545.30 Total CENTENNIAL UTILITIES (138):545.30 CONNEXUS ENERGY (149) CONNEXUS ENERGY11 26 202410/7/2024 - 11/6/2024 Electric (for Station 1)11/26/2024474.42 Total CONNEXUS ENERGY (149):474.42 FIRE SAFETY USA, INC (178) FIRE SAFETY USA, INC194322Ladder 1: Inspect compressor, needs further diagnosis11/26/2024330.00 Total FIRE SAFETY USA, INC (178):330.00 FRATTALLONE'S HARDWARE & GARDEN (184) FRATTALLONE'S HARDWI12054/GOdor control concentrate11/26/202414.99 FRATTALLONE'S HARDWI12054/GMotor flusher for marine engine11/26/202418.99 FRATTALLONE'S HARDWI12139/GParts for toilet repair11/26/202415.99 Total FRATTALLONE'S HARDWARE & GARDEN (184):49.97 IMAGE PRINTING & GRAPHICS INC (201) IMAGE PRINTING & GRA168095Identification decals for tools11/26/2024198.00 Total IMAGE PRINTING & GRAPHICS INC (201):198.00 K-LEE ELECTRIC LLC (210) K-LEE ELECTRIC LLC7018LED lamps - furnish & install on pole light, install on buildi11/26/2024432.04 Total K-LEE ELECTRIC LLC (210):432.04 PINNACLE ROOFING SYSTEMS (256) PINNACLE ROOFING SY503829Roof leak repair11/26/2024742.63 Total PINNACLE ROOFING SYSTEMS (256):742.63 US BANK (284) US BANK11 26 2024Ram: Oil Change11/26/202480.00 US BANK11 26 2024Officer meeting pizza11/26/202439.33 US BANK11 26 2024Light bulbs (10 pk)11/26/202421.61 US BANK11 26 2024Tool box, wasp/hornet spray11/26/202430.86 US BANK11 26 2024Paper towels (15 pk)11/26/202415.99 US BANK11 26 2024Diesel echaust fluid (2.5 gal.)11/26/202418.96 US BANK11 26 2024Clorox wipes, goo gone, softsoap11/26/202432.26 US BANK11 26 2024Fire hose nozzle11/26/202425.98 US BANK11 26 2024Liquid paper (2)11/26/20243.96 US BANK11 26 2024Battery charger, 8" fuel hatchet11/26/2024478.00 US BANK11 26 2024RETURN: Battery charger, 8" fuel hatchet11/26/2024478.00- CENTENNIAL FIRE DISTRICTFire Disbursement ReportPage: 2 Input Dates: 11/13/2024 - 11/26/2024Nov 21, 2024 12:08PM NameInvoiceDescriptionInvoice DateTotal Cost US BANK11 26 2024Open House: Helium kit11/26/202449.98 US BANK11 26 2024HDMI cables (2)11/26/202421.76 US BANK11 26 2024Air filters (3 pk), spring link11/26/202414.93 US BANK11 26 2024Zip lock bags, 4" zip ties, light bulbs, liquid plumber11/26/202437.92 US BANK11 26 2024L-1: Dome lights for truck11/26/2024201.44 US BANK11 26 2024Snap action switch & Hinge roller lever (qty 3)11/26/202456.31 US BANK11 26 2024LED bulbs (qty 2)11/26/2024137.44 US BANK11 26 202414" Chainsaw kit, AH Battery11/26/2024658.99 US BANK11 26 2024Flip cover, outlet lock, hitch pin11/26/202427.87 US BANK11 26 2024Wall mount ladder hook, Vinyl spade terminals11/26/202436.57 US BANK11 26 2024Recertification (multiple)11/26/2024341.25 Total US BANK (284):1,853.41 Grand Totals: 4,738.27 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 5, 2024 Public Works VII.4 TITLE OF ISSUE: Grant Agreement - State of MN - Solar on Public Buildings BACKGROUND AND SUPPLEMENTAL INFORMATION: The city was awarded a grant to fund solar panels on City Hall and the Fire Station. The agreement outlining the particulars of this grant is attached for your review and comment. Staff is recommending approval of the grant agreement. Once the grant agreement is executed, the contractor can begin work on the project. COST AND SOURCE(S) OF FUNDING: Agreement accepts $70,500 in grant funds. City's matching funds of $11,750 required (Strom Fund) REQUESTED COUNCIL ACTION: Motion to authorize city staff to execute the Grant Agreement with the State of Minnesota for the Solar on Public Buildings program. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ STATE OF MINNESOTA GRANT CONTRACT This grant contract is between the State of Minnesota, acting through its Commissioner of Commerce (“State”) and the City of Centerville, 1880 Main Street, Centerville, MN, 55038(“Grantee”). Recitals 1.Under Minn. Stat.§216C.02,subd.1, the State is empowered to enter into this grant. 2.The State is in need of assistance in the promotion ofthe installation of solar energy systems on public buildings. 3.The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the satisfaction of the State. Pursuant to Minn. Stat. § 16B.98, subd.1, the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Contract 1Term of Grant Contract 1.1 Effective date: December6, 2024, PerMinn. Stat. § 16B.98, subd.5, the Grantee must not begin work until this grant contract agreement is fully executed and the State’s Authorized Representative has notified the Grantee that work may commence.Per,Minn. Stat. § 16B.98,subd. 7, no payments will be made to the Grantee until this grant contract is fully executed. 1.2 Expiration date:December 31, 2025,or until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15.Data Disclosure. 2Grantee’s Duties The Grantee, who is not a state employee, will: 2.1Comply with required grants management policies and procedures set forth through Minn. Stat. § 16B.97, Subd. 4 (a) (1). 2.2Execute the duties set forth in Exhibit A, which is attached and incorporated into this grant contract. 3Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. 4Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as follows: 4.1.1 Compensation.The Grantee will be paid the lesser of Seventy Thousand Five Hundred dollars ($70,500.00) of actual eligible costs incurred in the performance of the Grantee’s dutiesaccording to the breakdown of costs contained in the grant budget (Exhibit B),which is attachedand incorporated into this grant contract. 4.1.2 Total Obligation.The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract will not exceed Seventy Thousand Five Hundred dollars ($70,500.00) of the total actual, eligible costs incurred in the performance of the Grantee’s duties specified in Exhibit A. 4.2 Payment 4.2.1 Invoices.The State will promptly pay the Grantee after the Grantee presents an itemized invoice for the services actually performed and the State’s Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the schedule as outlined in Exhibit A. G-SPB-24-006 -CentervilleCity Hall -Commerce1 4.2.2 Unexpended Funds. The Grantee must promptly return to the State any unexpended funds that have not been accounted for annually in a financial report to the State due at grant closeout. 4.3 Contracting and Bidding Requirements. Per Minn. Stat. §471.345, grantees that are municipalities as defined in Subd. 1 must follow the law. (a)For projects that include construction work of $25,000 or more, prevailing wage rules apply per Minn. Stat. §§177.41through 177.44. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. (b)The grantee must not contract with vendors who are suspended or debarred in MN: https://mn.gov/admin/osp/government/suspended-debarred/index2.jsp 4.4 Budget Categories. Upon notice to and written approval by the State’s Authorized Representative, the Grantee’s budget for any one category in Exhibit B may be increased by up to 10% of the amount shown in Exhibit B for that category, with the amount of the increase moved from one or more other categories in Exhibit B. To move more than 10% into a budget category from another budget category or categories will require an amendment to the grant contract. 5Conditionsof Payment All services provided by the Grantee under this grant contract must be performed to the State’s satisfaction, as determined at the sole discretion of the State’s Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6AuthorizedRepresentative The State’s Authorized Representative is Andrew Ulasich, Solar on Public Buildings –Program Administrator, Andrew.Ulasich@state.mn.us, 651-539-1017, theirsuccessor, and has the responsibility to monitor the Grantee’s performance and the authority to accept the services provided under this grant contract. If the services are satisfactory, the State’s Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee’s Authorized Representative is Paul Palzer, Public Works Director/Building Official, ppalzer@centervillemn.com, 651-429-4750, or theirsuccessor. If the Grantee’s Authorized Representative changes at any time during this grant contract, the Grantee must immediately notify the State. The Grantee’s Project Manager is Dan Schmitz, Building Inspector, dschmitz@centervillemn.com, 651-429-4750, or theirsuccessor. If the Grantee’s Project Managerchanges at any time during this grant contract, the Grantee must immediately notify the State. 7Assignment,Amendments, Waiver, and Grant Contract Complete 7.1 Assignment. The Grantee shallneither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments. Any amendmentsto this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or the State’s right to enforce it. 7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. G-SPB-24-006 -CentervilleCity Hall -Commerce2 8Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney’s fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee’s agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State’s failure to fulfill its obligations under this grant contract. 9StateAudits Under Minn. Stat. § 16B.98, Subd.8,the Grantee’s books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant contract agreement or transaction are subject to examination by the Commissioner of Administration, by the State granting agency and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later 10GovernmentData Practices and Intellectual PropertyRights 10.1 Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. § 13.08apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee’s response to the request shall comply with applicable law. 10.2 Intellectual Property Rights. The Grantee shall own all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the works and documents. The “works”means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Grantee, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this grant contract. “Works”includes documents. The “documents”are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Grantee, its employees, agents, or subcontractors, in the performance of this grant contract. 10.3 License to the State. Subject to the terms and conditions of this grant contract, the Grantee hereby grants to the State a perpetual, irrevocable, no-fee right and license to make, have made, reproduce, modify distribute, perform and otherwise use the works and documents for any and all purposes, in all forms and manners that the State, in its sole discretion, deems appropriate. The Grantee shall upon the request of the State, execute all papers and perform all other acts necessary, to document and secure said right and license to the works and documents by the State. At the request of the State, the Grantee shall permit the State to inspect the original documents and provide a copy of any of the document to the State, without cost, for use by the State in any manner the State, in its sole discretion, deems appropriate. 10.4 Obligations. Granteerepresents and warrants that materials produced or used under this grant contract do not and will not infringe upon any intellectual property rights of other persons or entities including but not limited to patents, copyrights, trade secrets, trade names, and service marks and names. Granteeshall indemnify and defend the State, at Grantee’s expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of the materials infringe upon the intellectual property rights of another. Granteeshall be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages including, but not limited to reasonable attorneys’fees arising out of this grant contract, amendments and supplements thereto, which are attributable to such claims or actions. G-SPB-24-006 -CentervilleCity Hall -Commerce3 If such a claim or action arises, or in Grantee‘s or the State’s opinion is likely to arise, Granteeshall, at the State’s discretion, either procure for the State the right or license to continue using the materials at issue or replace or modify the allegedly infringing materials. This remedy shall be in addition to and shall not be exclusive to other remedies provided by law. 11Workers’Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers’ compensation insurance coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers’Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State’s obligation or responsibility. 12.Publicityand Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State’s Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract.All projects primarily funded by state grant appropriations must publicly credit the State of Minnesota, including on the grantee’s website when practicable. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13GoverningLaw, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14Termination Termination by the State 14.1 (a) Without Cause The State may terminate this grant contract agreement without cause, upon 30 days’ written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.1 (b) With Cause. The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. Per 16B.991, the State must immediately terminate this grant contract if the recipient is convicted of a criminal offense related to a state grant. 14.2The Commissioner of Administration mayimmediately and unilaterally cancel this grant contract agreement if further performance under the agreement would not serve agency purposes,or it is not in the best interest of the State. 14.3 Termination for Insufficient Funding. The State may immediately terminate this grant contract if: 1)It does not obtain funding from the Minnesota Legislature, or other funding source; 2)Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or electronicnotice to the Grantee. The State is not obligated to G-SPB-24-006 -CentervilleCity Hall -Commerce4 pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the grant contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State’s receiving that notice. 15Data Disclosure Under Minn. Stat. § 270C.65, subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any 1.STATE ENCUMBRANCE VERIFICATION 3.MN DEPARTMENT OF COMMERCE Individual certifies that funds have been encumbered asrequired by (with delegated authority) Minn. Stat. §§16A.15 and 16C.05 Signed:By: Date:Title: Grant Contract / PO:Date: 2.CITY OF CENTERVILLE The Grantee certifies that the appropriate person(s) have executed the grant contract on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Distribution: Title: MN Dept. of Commerce, Accounting Dept. Grantee Date: State’s Authorized Representative(copy) By: Title: Date: G-SPB-24-006 -CentervilleCity Hall -Commerce5 Exhibit A Grantee Duties A.Project: SPB-24-006; City Hall, City of Centerville B.Project Goal: The Minnesota Legislature established the Solar for Public Buildings Grant Program, in the 2023 legislative session, to provide grants to stimulate the installation of solar energy generating systems on public buildings in Xcel Energy Electric Service Territory. C.The Grantee shall do all things necessary, including partnering with subcontractors, to complete the following tasks according to the following schedule: Task DescriptionDeadline 1System Components End of month 4 1.1All PV modules necessary for the System are either ordered with an anticipated arrival time to meet contract deadline, or in possession of Developer or Grantee. 1.2All other System components, including inverters, are either ordered with an anticipated arrival time to meet contract deadline, or in possession of Developer/Grantee. Deliverable(s): Submit any invoice(s) or receipt of payment(s) for reimbursement. o Upload supporting documentation including, but not limited to, receipts, shipping label/packing slip, proof of delivery. If equipment has not been received yet, upload proof of order and/or possession of modules and BOS components and anticipated delivery date. Upload the System Components form. Project Updates: Provide a thorough update on project progress including: o Setbacks o Timeline updates o Anticipated completion o System promotion planning o Any other relevant updates 2Interconnection End of month 8 2.1All necessary interconnection documentation/applications have been filed and submitted to Grantee electric utility. 2.2All necessary interconnection fees have been paid to Grantee electric utility. Deliverable(s): Submit any invoice(s) or receipt of payment(s), for reimbursement. o Upload supporting documentation as proof of interconnection paperwork submission and related fee payments. Upload the System Interconnection form. Project Updates: Provide a thorough update on project progress including: o Setbacks o Timeline updates o Anticipated completion o System promotion planning o Any other relevant updates 3System Installation End of month 18 3.1All components of the System have been fully installed. G-SPB-24-006 -CentervilleCity Hall -Commerce6 Task DescriptionDeadline 3.2System has been inspected and approved by Grantee Local Authority Having Jurisdiction. 3.3A proof of witness test for the System has been completed by the Grantee electric utility. 3.4At the time of any System level work order execution, Grantee’s Developer returned any damaged and/or defective panels through the distribution chain for recycling and inverters to the manufacturer under warranty. Deliverable(s): (all documentation will be furnished) Submit any invoice(s) or receipt of payment(s) for reimbursement. o Upload supporting documentation of proof of interconnection. Upload a Statement of Compliance form. Upload a signed inspection form and proof of witness test. Collect and maintain prevailing wage reports, as required, Minn Stat. 177.27, 177.30. Upload the System Installation form. Project Updates: Provide a thorough update on project progress including: o Press releases o Stories/case studies o Webpage development o Social media o Other in-person promotional events 4Promotion End of month 18 Media Kit Acknowledgement When a local government building goes solar, it's an opportunity for the entire community to learn about the benefits and partnership with the Department. To help Grantees with promoting the work under this grant, the Department will provide an online Media Kit, and will be available on the Solar on Public Buildings webpage. It will include: •Press release template •Article template (for website or newsletter) •Social media handles, example language, and graphics •Customizable poster •Customizable event flyer 4.1For any public communications about the solar project, on websites, newsletters, news media, social media, etc., the Grantee will recognize funding from the Minnesota Department of Commerce Solar on Public Buildings Program. Upload an example of such public communication. 4.2For any public events about the solar project, Grantee will extend an invitation to the Minnesota Department of Commerce by sending event details and an invitation to the State’s Authorized Representative. 4.3Once the System is installed and operational, the Grantee will provide 1+ photo to the State of the System. Grantee is responsible for photo consent forms. 4.4Grantee is encouraged to use the media kit and promotional templates provided by the Minnesota Department of Commerce. Upload a sample of public publicity such as a poster or event flyer. Deliverable(s): Acknowledge review of Media Kit materials. Any final invoice(s) or receipt of payment(s), including supporting documentation, have been submitted for reimbursement. G-SPB-24-006 -CentervilleCity Hall -Commerce7 Task DescriptionDeadline Upload the Promotion Form. Promotion Plan Updates: The local unit of government is required to publicly acknowledge the Solar on Public Buildings grant award from the Minnesota Department of Commerce. Provide an update on project promotional plan, including the timeline. This may include, but is not limited to: o Public presentation(s) at Council or Board meetings, at conferences, community events o Press releases o Stories/case studies o Webpage development o Ribbon cutting o Other in-person promotional events 5Reporting and Invoicing Ongoing 5.1The Grantee must inform the State’s Authorized Representative, as often as necessary, to discuss issues requiring immediate attention, such as schedule deviations, scope of work modifications, concerns related to the project’s progress, budget issues or questions, and any other topic that might require a dialogue regarding the best way to proceed. 5.2The Grantee will provide the State’s Authorized Representative with any additional information requested throughout the project pertaining to project status upon request. 5.3The Grantee will submit invoices for reimbursement at least as often as requested in Tasks 1-4 above and as often as monthly. 5.4The Grantee will submit documentation of federal tax credits (including any bonus credits) received for the project. 6.System Component Reporting and End of Life Recycling Ongoing 6.1System Level Work Order Execution: At the time of any System level work order execution, Grantee’s Developer shall be responsible for returning damaged and/or defective panels through the distribution chain for recycling and inverters to the manufacturer under warranty. 6.2Operations and Maintenance (O&M): While engaged in an O&M contract, Grantee’s Developer shall be responsible for tracking solar system equipment that ceases to function as intended (for any reason), recycling of any modules or inverters provided under this contract and reporting this information in accordance with Subtask 6.6. below. 6.3System Components Under Warranty: Grantee’s Developer shall be responsible for tracking System equipment under warranty that cease to function as intended (for any reason), recycling of any modules or inverters provided under this contract and reporting this information in accordance with Subtask 6.6. below. 6.4Third Party Ownership: While engaged in a power purchase agreement (or third-party ownership model) contract, the Grantee’s contractor shall be responsible for tracking solar system equipment that ceases to function as intended (for any reason), recycling of any modules or inverters provided under this contract and reporting this information in accordance with 6.6. 6.5End of Life Decommissioning and Recycling: At the time of decommissioning or System removal, Grantee shall be responsible for recycling any modules or inverters provided under this contract and reporting this information in accordance with Subtask 6.6. below. 6.6Tracking and Reporting: All tracking and recycling of System equipment that ceases to function as intended (for any reason) shall include counts of module and inverter type and be reported on an annual basis, by March 31 for the previous calendar year, to the Minnesota Pollution Control Agency (MPCA). A recycling and reporting form will be available on the Department’s webpage and provided upon contract execution. G-SPB-24-006 -CentervilleCity Hall -Commerce8 Task DescriptionDeadline Deliverable(s): Throughout the System’s lifetime, a copy of the previous year’s recycling and reporting st form (which must be submitted to MPCA annually by March 31for the previous year) is also submitted to the Department by uploading an Annual Check-In form. Throughout the System’s lifetime, the Grantee will upload an Annual Check-In form is uploaded annually beginning 12 months after System commissioning. G-SPB-24-006 -CentervilleCity Hall -Commerce9 Exhibit B Grantee Detailed System Budget Project: SPB-24-006; City Hall, City of Centerville Budget: List the detailed budget, broken down in the below tables by Grantee System installation expenses and Grantee System installation funding sources. Categories have been pre-populated via budget values provided via the Grant Application.Review, add additional details,and edit the budget as necessary.Eligible expenses include only those costs incurred by Grantee towards purchaseand installationof the System. PAYMENT SCHEDULE DetailsTotal Cost Item (Expense) $11,750.00 Payment to DeveloperUpon Contract Signing10% $35,250.00 Payment to DeveloperWhen Install Begins 30% Payment to DeveloperUpon Commissioning60% $70,500.00 TOTAL GRANTEE SYSTEM INSTALLATION EXPENSES$117,500.00 FUNDING SOURCES: DetailsTotal Cost Item Solar on Public Buildings Grant $72,000.00or 60%$70,500.00 ITCTax Credit / 30%$35,250.00 Operating Funds$11,750.00 TOTAL GRANTEE SYSTEM INSTALLATION FUNDING SOURCES$117,500.00 G-SPB-24-006 -CentervilleCity Hall -Commerce10 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 5, 2024 Administration VII. TITLE OF ISSUE: Encroachment Agreement, 7313 Deer Pass Drive - Fence BACKGROUND AND SUPPLEMENTAL INFORMATION: The owner of the property desires to construct a fence within the city's right-of-way/drainage utility easement/wetland, has submitted all appropriate fees and documentation. Building Inspector Schmitz has signed off that the location is acceptable. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Approve the Encroachment Agreement, 7313 Deer Pass Drive - Fence as submitted. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Proclamation in packet. Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 5, 2024 Administration VII. TITLE OF ISSUE: Modify City Hall Hours for December 24, 2024 BACKGROUND AND SUPPLEMENTAL INFORMATION: The Christmas Holiday falls on a Wednesday this year, so City Hall will be closed on that day. The city's holiday schedule does not include Christmas Eve as a paid holiday (although we have a floating holiday available). Typically, on Christmas Eve (Dec. 24), foot traffic at City Hall is light since most folks are out doing things other than paying their bills or applying for permits. Therefore, staff is asking to have truncated hours on Tuesday, December 24, ending at 2 PM, rather than the normal 4 PM closing. Staff would still need to request and use Personal Time Off (PTO) to cover these hours. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve City Hall closing at 2 PM on Tuesday, December 24, 2024. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 5, 2024 Public Works VII. TITLE OF ISSUE: Contract - TruGreen 2025 Turf Grass Treatment BACKGROUND AND SUPPLEMENTAL INFORMATION: TruGreen has submitted a proposal to continue the fertilization and weed control program for Centerville in 2025 with a 3.5% increase. TruGreen has provided this service for the last 20+ years for the city. This is the second increase since 2019. Previous quotes from other vendors have been always 35-45% more over the last 15 years. Staff recommends continuing TruGreen's contract for 2025 with an increase of 3.5% for a yearly total of $8,211.51 COST AND SOURCE(S) OF FUNDING: $8,211.51 - Park Maintenance (General Fund) REQUESTED COUNCIL ACTION: Motion to approve contract with TruGreen lawn treatment for 2025 for $8,211.51. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Proposal Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 5, 2024 City Clerk VII.8 TITLE OF ISSUE: Renewal of Tobacco License - Corner Express BACKGROUND AND SUPPLEMENTAL INFORMATION: Corner Express has applied for a Tobacco License for 2025. They have submitted all of the necessary documents and fees. They passed a compliance check for sale to underage customers and have passed their annual background check. Staff recommends approval of the license application. COST AND SOURCE(S) OF FUNDING: $165 in revenue for license fee and background check REQUESTED COUNCIL ACTION: Motion to approve the 2025 Tobacco License for Corner Express. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Background Check Results Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ BACKGROUND INVESTIGATIONS MEMORANDUM To: Centerville City Administrator Mark Statz Centennial Lakes Police Chief James Mork From: Detective Katy Mannin Re: Tobacco License Renewal of: Corner Express 1990 Main St Centerville, MN 55038 Applicant: Todd Michael (Micheal) Steffen DOB: 6/2/1968 Date: November 22, 2024 Executive Summary I have conducted and completed a factual background investigation of Todd Michael/Micheal Steffen for his renewal application for a tobacco license in the city of Centerville. The results are attached for your review. Anoka County Records Check ŷĻƩĻ ğƩĻ Ɠƚ ĻƓƷƩźĻƭ ƚŅ ƓƚƷĻ źƓ ĭƚǒƓƷǤ ƩĻĭƚƩķƭ ǒƓķĻƩ ƷŷĻ ğƦƦƌźĭğƓƷƭ ƓğƒĻ͵ Criminal History ! ĭŷĻĭƉ ƚŅ ƷŷĻ ğƦƦƌźĭğƓƷƭ ĭƩźƒźƓğƌ ŷźƭƷƚƩǤ does not show any criminal convictions. Police Contacts/Other Database Information Comprehensive checks via the Statewide Supervision System, the Minnesota Repository of Arrest Photos, The Minnesota Court Information System, and Predatory Offender Registration Database show no contact with applicant since the last renewal. Police Contacts with Establishment The business passed a tobacco compliance check on 10/24/2024. There are no other police contacts of note. CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 5, 2024 Public Works VII.9 TITLE OF ISSUE: Successful Probationary Period - Alex Barmettler - Public Works Technician BACKGROUND AND SUPPLEMENTAL INFORMATION: New employees are subject to a probationary period of 6 months under the city's personnel policy, and in this case the union contract. At the end of that period, subject to a successful performance review, they are made a permanent part of the staff. Alex has performed satisfacorily during his probationary period ending 11/5/2024. Alex has worked well into complementing the department's abilities and expanding knowledge with his background. It is recommended that he become a permanent full time staff member with all benefits. COST AND SOURCE(S) OF FUNDING: Previously budgeted staff position. No additional cost to end probation. REQUESTED COUNCIL ACTION: Motion to end probationary period for Alex Barmettler and instate him as a permanent member of the staff. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: , 2024 Administration V. TITLE OF ISSUE: Ordinance #XXX Second Series 2025 Fee Schedule BACKGROUND AND SUPPLEMENTAL INFORMATION: Each year the city's fee schedule is updated. The fee schedule is incorporated into city code as a stand-alone ordinance. Therefore, we hold a public hearing and have two readings of the ordinance, prior to publication and adoption. A few small changes to the fee schedule are being contemplated, including: sewer rates, solicitor license fees, cannabis retail sales registration, builder escrows and miscellaneous typographic issues. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Draft Ordinance #XXX 2025 Fee Schedule Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE ORDINANCE #_____, Second Series An ordinance adopting a fee schedule for 2025 THE CITY OF CENTERVILLE ORDAINS: Section 1. The following rates for, permits, licenses and other charges are approved: Reference Chapter FEE Chapter 51 Î Municipal & Public Utilities Utility fees, Charges, Storm Water Area See Exhibit ÐAÑ Charge and Other Costs Chapter 73 Î Regulating Special Vehicles on Roadways Special Vehicle License (3 Years) $50.00 Chapter 90 Î Animals Animal License (§90.02) Kennel License $30.00 Dangerous/Potentially Dangerous Dog Registration $35.00/Year Animal At-Large Release Fee (§90.01) Violation $50.00 Wild or Dangerous Animals (§90.02) Honey Bees $75.00 No More Than (2) Honey Bee Colonies Farm Animals (§90.03) Backyard Chickens (Up to 6 Hens) $75.00 Initial Permits Expire the Following Year, December 31 after Issuance Unless Revoked, Renewal Permits Shall Expire on December 31 of Second Year Following Issuance Unless Revoked Chapter 91 Î Health & Safety; Nuisances Special Event Noise Permit (§91.09) $50.00 Burning Permit (§91.25) $50.00 Administration Fees Associated with Meth. Lab Clean-up (§91.45) $5,000.00 Plus Costs Incurred for Clean-up (§91.53) Page 1 of 23 Reference Chapter FEE Chapter 92 Î Parks & Recreation Park Use Permit $25.00 + Deposit Park Use Deposit $100.00 Min. Field Prep., Trash pickup, lighting, concession facility, police and fire service, will be determined by P.W. Dir. Chapter 93 Î Streets & Sidewalks Right-of-Way Usage Fees: (§93.20) Right-of-Way Excavating Permit or Street Breaking Permit $75.00 (Includes New Driveway(s)) Right-of-Way Excavating Permit/Existing Driveway (Replacement) $25.00 Obstruction Fee $150.00 Penalty/Fine work in ROW without securing permit $300.00 Restoration Cost Equal to City Cost Deposit for restoration collected with permit per estimate of P.W. Director Building Move $500.00 Building Move Deposit (for street repairs and site restoration) $5,000.00 (Also see Chapter 156.004) Chapter 94 Î Sporting, Athletic & Music Events Special Event Permit (§94.01) $50.00 Police and fire service, will be determined by P.W. Dir. Note Regarding Chapters 110, 112-119 Initial license for Chapters 110, 112-119 shall be pro-rated per quarter (not less than 1 quarter) and no refunds will be made if the business should cease the licensed activity. Chapter 110 Î Adult Businesses Adult Establishment License (§110.08) $4,000.00 Application/Background Check $500.00 Page 2 of 23 Reference Chapter FEE Chapter 111 Î Liquor Regulations Liquor Licenses: 3.2 Beer Permit Î Special Events (£111.08) $35.00 + $5.00 for each addÓl day Application/Background Check (New Licensee) $500.00 Off-Sale Liquor $100.00 Off-Sale Non-Intoxication Liquor $20.00 On-Sale Liquor Based on square footage (interior square footage) $.60/sq. ft. (exterior square footage) $.30/sq. ft. Minimum $2,500.00 Maximum $4,000.00 Brew Pub $500.00 On-Sale 3.2 Liquor $250.00 Sunday Liquor License $200.00 Wine License $300.00 Chapter 112 Î Pawnbrokers Pawn Broker License (§112.03) $2,000.00 Application/Background Check $500.00 Chapter 113 Î Peddlers, Solicitors & Transient Merchants Transient Sales: (§113.03) Application/Background Check $80.00/Individual + License (Issued to Business) $10.00/day or $60.00/month (Max. 2 mons) Page 3 of 23 Reference Chapter FEE Chapter 114 Î Body Piercing & Painting Establishments Tattoo, Body Piercing, Permanent Cosmetic Make-Up, Body Branding and Body Painting Establishment License (§114.07) $270.00 + Application/Background Check $80.00 Chapter 115 Î Commercial Sauna & Massage Services Sauna(s), Dayspa or Massage Business License (Initial) (§115.17) $270.00 (Subsequent renewal) $150.00 (Includes Therapist Certificate Fee for Owner(s)) Massage Therapist Certification (§115.32) $85.00 + Application/Background Check $80.00 Massage Therapist Renewal/Annual Certificate (§115.32) $55.00 Chapter 116 Î Tobacco/Cannabis Regulations; Sales Retail Registration Cannabis Sales $500.00 Cigarette License-Sale of Tobacco Products (§116.04) $85.00 + Application/Background Check $80.00 Tobacco Violation: (§116.99) st (1 Violation) $250.00 nd (2 Violation) $500.00 rd (3 Violation) $750.00 Chapter 117 Î Fireworks Sale of Fireworks License (§117.06) $100.00 Chapter 118 Î Rental Housing Code st Rental License-2 Year Period (§118.03) $110.00 for 1 unit + $25.00/addÓl per unit within same structure rd Rental Re-inspection Fee (3 Visit) $40.00/unit Chapter 119 Î Licensing Refuse Haulers Commercial Rubbish Collection License Fee (§119.01, A 5) $300.00 Page 4 of 23 Reference Chapter FEE Chapter 120 Î Licenses; Water and/or Sewer Service Line Installer License for water and/or sewer service line installer $100.00/yr. Chapter 121 Î Dances Dance: (§121.02) Single Event $20.00 + Police Fees Yearly-Continuous $200.00 + Police Fees Chapter 130 - General Offenses (Gambling Regulations) Bingo Permit (§130.19) $20.00 Chapter 150 Î Building Regulations Building Permits See Exhibit ÐBÑ Plumbing Permits See Exhibit ÐCÑ Electrical Permit Fees See Exhibit ÐDÑ Demolition Permit & Escrow: (§150.01) Residential (not required for accessory bldgs. <120 sq. ft.) $200.00 + Escrow $2,000.00 or LOC Commercial/Industrial Valuation Based w/Minimum of $300.00 + Escrow 20% of Demo. Cost Permit Surcharge Per State of MN Chapter 152 Sign Permit Fee: Wall-mounted sign $75.00 Free-standing sign (In addition to building permit) $75.00 Page 5 of 23 Reference Chapter FEE Chapter 153 Park Dedication Fees: Land Dedication (§153.15) At option of City-10% of Fair market Value of all property located in the proposed development or $3,000/unit (whichever is greater) Commercial/Industrial $2,175.00/acre Lot Split/Lot Combination $200.00 + Legal Fees & Park Fees Î Park Fees Only If Lot is Split Preliminary Plat Fee ÎApplication $500.00 + Deposit $5,000 (0-5 Lots), $10,000, (6-10 Lots), $20,000 (11+ Lots) (City Review will cease if costs exceed deposit and deposit is not replenished. The City may, at its discretion, use any or all deposits by a developer or contractor to satisfy any deficiency in an escrow.) (Larger deposits may be required as determined by the Administrator) Final Plat Review (§153.59) $100.00 Chapter 155-same as Chapter 156 procedure fees Chapter 156 Bridges/Structures in easement Encroachment Agreement (§1546.13207) $100.00 Annual Insurance Monitoring & Inspection $25.00 Fence Permit $60.00 In Easement Î Requires Council Approval & Encroach. Agr. $100.00 + Recording Fees PUD Application (§156.251) $500.00 (Review costs will be covered by plat deposit) Variance Application (§156.310) $250.00 + $500 Deposit Page 6 of 23 (City Review will cease if costs exceed deposit and deposit is not replenished. The City may, at its discretion, use any or all deposits by a developer or contractor to satisfy any deficiency in an escrow.) Reference Chapter FEE Chapter 156 (ContÓd) Conditional or Interim Use Permit Application (§156.320) $250.00 + $1,000 Deposit (City Review will cease if costs exceed deposit and deposit is not replenished) Rezoning Requests (§156.410) $250.00 + $1,000 Deposit (City Review will cease if costs exceed deposit and deposit is not replenished) Site Plan Review (§156.108) $250.00 + $5,000 Deposit (City Review will cease if costs exceed deposit and deposit is not replenished. The City may, at its discretion, use any or all deposits by a developer or contractor to satisfy any deficiency in an escrow.) Comprehensive Plan Amendment-Applicant will pay all costs associated with amendment - $250.00 + $1,000 Deposit (City Review will cease if costs exceed deposit and deposit is not replenished. The City may, at its discretion, use any or all deposits by a developer or contractor to satisfy any deficiency in an escrow.) Chapter 157 Fill Permit & Grading Permits See Exhibit ÐEÑ Site Maintenance Deposit/ for Erosion Control/Landscape/Sod/Driveway/Sidewalk/Grading Escrow (§157.15, B)(150.045 & (1546.410) $5,000 or LOC Land Development Minimum $5,000.00 (Addressed in DeveloperÓs Agreement) (City Review will cease if costs exceed deposit and deposit is not replenished. The City may, at its discretion, use any or all deposits by a developer or contractor to satisfy any deficiency in an escrow.) Page 7 of 23 Reference Chapter FEE OTHER FEES: Assessment Certificate $45.00 Council Chamber Rental Î Non-profit organization Î No Charge Private Business $30/Hour + 2 Hour Min. Security Deposit (City Policy-08/05) $150.00 Filing Fees $2.00 Maps and Charts (24Ñ x 36Ñ) $15.00 Non-Sufficient Funds/Returned Check $30.00 Notary Fees $1.00/item Photo Copies (MN Statute13.03 §3(c)) $.25 per page (one sided) Pool Filling $100.00/hr. (2 hr. min./employee which includes city-owned + Equip. Cost) + $4/1,000 gallons Public Works Labor & Equipment $100.00/hr. (2 hr. min./employee which includes city-owned + Equip. Cost) Research Charge Per Hour Î 1 Hour Minimum $100.00 thereafter $60.00 for each hour Street Vacation Request $500.00 (review and hearing costs) Section 2. The attached summary ordinance: Exhibit ÐFÑ ÐSummary of Ordinance for PublicationÑ is hereby adopted. Section 3. These fees shall become effective on publication of the attached summary of ordinance. Adopted by the City Council this 23rd day of October, 2024. D. Love, Mayor ATTEST: Page 8 of 23 Teresa Bender, City Clerk Page 9 of 23 EXHIBIT A UTILITY FFES, CHARGES AND OTHER COSTS Reference Chapter FEE Sewer Availability Charge (SAC) (City) $2,300.00 Sewer Availability Charge (SAC) (MCES) $2,485.00 Water Availability Charge (WAC) $1,850.00 The above three (3) are per Residential Equivalent Unit (§51.07) Water Lateral Benefit Fee (Unassessed properties) $8,000.00 Sanitary Sewer Lateral Benefit Fee (Unassessed properties) $8,100.00 Storm Water Area Charge Residential Î (Due w/DeveloperÓs Agreement) (£51.11) .05739 per square foot of platted area Commercial/Industrial/Multi-Family (Due w/Bldg. Permit) $.07 per square Properties participating in the city irrigation program will be foot of building, credited with one sq. ft. reduction for every two sq. ft. of parking and other property impervious surfaces except those with gravel parking lots are limited to 100,000 sq. ft. Water/Sewer Permit Fees (§51.07) Service/Connection (Includes 2 inspection trips to site $75.00 Tapping Main $50.00 Curb Stop Activation $75.00 Inspections (All)/each $40.00 Service Charges - Meters Testing Cost Water Meter Charge (§51.05, H) đÑ & 1Ñ Meters Cost + Sales Tax Minor Repairs Cost + 20% Special and other sizes Cost plus Handling (These Rates are Subject to Tax) Page 10 of 23 Reference Chapter FEE Private Fire Hose Connection Rates (§51.09, G) Water Test Fee $9.72 Water Usage Rates (§51.02) Private Fire Hose Connection Rates (§51.09 (G)) Private Fire Hose Connection Access Charge $1,850.00/REU* Private Fire Hose Connection Water System Management Fee $14.85/REU* *Where sanitary sewer service is not provided, and therefore no MCES SAC Unit determination has been made, the City shall make a determination of the number of REUs based on same or similar building usage based on the MCES SAC Procedure Manual for usages which do not rely on a fixture count as a basis for calculation. These fees are waived for fire connections made in conjunction with a building which is fully served by domestic sewer and water, and therefore, pays standard SAC/WAC charges. Water Charges will include two components. The first is a flat fee, generally covering the CityÓs fixed costs for operation and maintenance of the supply, treatment, storage and distribution system (Water System Management Fee). The second fee is a variable rate to generally cover the cost of producing water (Variable Rate). For residential properties, the Water System Management Fee shall be charged to each home at the rates and intervals shown below, whether the home is connected to city water or not. For Commercial properties, a fee shall be charged at the rates and intervals shown below, multiplied by the number of Residential Equivalency Units (REUs) assigned to that property as determined through a SAC Unit evaluation from the Met Council. If the property does not have municipal sewer service or has not had a SAC Unit determination completed, the REUs shall be determined by the Public Works Director using the same methodology outlined in the Met CouncilÓs SAC Manual. The total Water System Management Fee for Institutional Properties shall be capped at a maximum of 5x the Water System Management Fee, regardless of how many REUs are assigned to the property. Residential Water System Management Fee/Bi-Monthly Billing Period $13.38 Variable Î Rate Per Thousand Gallons/Qtr. (0 - 15,000) $2.08 Variable Î Rate Per Thousand Gallons/Qtr. (15,001- 30,000) $2.38 Variable Î Rate Per Thousand Gallons/Qtr. (30,001-XXX) $2.71 Commercial/* Water System Management Fee/Bi-Monthly Billing Period $13.38 (1 Unit) $26.76 (2 Units) $40.14 (3 Units) $53.53 (4 Units) $66.90 (5 Units) Page 11 of 23 Reference Chapter FEE Variable Î Rate Per Thousand Gallons/Qtr. (0-500,000) $2.08 Variable Î Rate Per Thousand Gallons/Qtr. (500,001-XXX) $2.71 *Multi Family buildings which do not have individual meters for each unit will be treated as commercial buildings (Capped at 5 REUs). Their tiered rate structure will be based on multiplying the residential tier thresholds by the number of units. Sewer/Wastewater fee (bi-monthly) Sewer Charges will include two components. The first is a flat fee covering the CityÓs fixed and variable costs for sewer collection (Collection Rate). The second fee is to cover the variable charge for wastewater treatment (Treatment Fee). The Treatment charge will be the Treatment Fee rate multiplied times the water meter use for the billing period. To account for summer irrigation water not being treated, the charge for the July and November billings shall not exceed the average use during the first billing period of that year and the final billing period of the prior year (winter average). If the home is unoccupied during a significant part of the winter period, the average shall be manually calculated using other reasonable means to determine the anticipated sewer treatment volume. Collection Rate Treatment Fee Residential charge $20.15/SAC Unit $ 3.4665/1,000 gal. Commercial/Institutional $29.95/SAC Unit $ 3.4665/1,000 gal. Sewer-only customers shall be charged a flat rate per SAC unit or may purchase a city water meter and install it on their well in order to be billed at the lower fixed and variable rates above. Otherwise sewer-only customers shall be billed at the following rates: Collection Rate Treatment Fee Residential rate per SAC $20.15/SAC $20.15/SAC Commercial/Institutional $29.95/SAC Unit $29.95/SAC Storm Water Management Fee (bi-monthly): (§51.11) Residential (Fixed) $10.26 Comm./Industrial/Multi-Family $.0028/sq. ft. impervious with minimum $10.26 Utilities/(Water/Sewer/Garbage Billing) Penalties & Late Fees Residential/Commercial Penalty/Late Payment 3% Bi-Monthly On Delinquent Balance Page 12 of 23 Reference Chapter FEE Utilities/(Water/Sewer/Garbage Certification) ...... 5% of Outstanding Balance or $50.00 whichever is greater (§50.03) Utility billing is billed on a bi-monthly basis for the previous two months Use of Meter & Hydrant (§51.09, J) st Meter Rental $50.00 per 1 day or one day use $5.00 each Additional day $1,000.00 Deposit $25.00 Conn. Fee $4.00/1,000 Gallons Page 13 of 23 EXHIBIT B BUILDING PERMIT FEES FEE Driveway $25.00 Accessory Structures Under 200 sq ft. (Zoning Use Permit) $65.00 Easement Encroachment Agreement $100.00 + Recording Fees (Requires Council Action Î Not Allowed if exceeds 120 sq. ft.) Basement (Finishing) (Plumb. & Mech. Included if Rough-In Complete) $171.00 Door/Window Replacement $51.00 (Min.) $110.00 (Max.) Permanent Pools Inground $351.00 Above Ground $151.00 (Both plumbing and mechanical included) Roof/Re-Roof Î 1 or 2 family only $151.00 Siding (Lap, Wood, Metal, Vinyl & Composite) 1 or 2 family only $151.00 (Excludes Stucco, Brick & Other Masonry Products) TOTAL VALUATION $1.00 TO $1,000.00 $55.00 $1,100.00 TO $2,000.00 $55.06 For the first $1,100.00 plus $4.01 for each additional $100.00 or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $91.00 For the first $2,000.00 plus 18.38 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 25,001.00 to $50,000.00 $513.75 For the first $25,000.00 plus $13.26 for each additional $1,000.00 or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $845.20 For the first $50,000.00 plus $9.19 for each additional $1,000.00, or Page 14 of 23 fraction thereof, to and including $100,000.00 $100,001.00 to $500,000.00 $1,304.57 For the first $100,000.00 plus $7.35 for each additional $1,000.00, or fraction thereof, and including $500,000.00 $500,001.00 to $1,000,000.00 $4,244.57 For the first $500,000.00 plus $6.24 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 $1,000,001.00 and up $7,361.49 For the first $1,000,000.00 plus $4.79 for each additional $1,000.00, or fraction thereof Other Inspections and Fees: 1. Inspections outside of normal business hours $90.00/hour (Min. Charge Î two (2) hours) $90.00/hour 2. Reinspection fees assessed under Provisions of §305.8 $70.00/hour 3. Inspections for which no fee is Specifically indicated $70.00/hour Plan Review = 65% of permit Commercial/Industrial $500.00 deposit required when plan submitted for review. *Work started without a permit Î double permit fee w/cap of $1,000.00 Page 15 of 23 EXHIBIT C PLUMBING AND HEATING PERMITS 1. Plumbing Permits A. The charge shall be five dollars ($5) for each plumbing fixture, device or connection to the sewer or plumbing system, with a minimum charge of forty dollars and zero cents ($40) B. For any alteration, repair or extension to an existing plumbing system, where the work is of such a nature that the permit fee charge cannot be determined from the above schedule, the permit fee shall be forty dollars ($40) first five-hundred dollars ($500) or fraction thereof, plus fifteen dollars ($15) for each additional five-hundred dollars ($500) or fraction thereof of the total market value of such alteration, repair or extension. The charge for commercial, industrial or institutional plumbing shall be: Two percent (2%) of the total cost of labor and materials or a minimum of $40 whichever is greater. Work commenced without first obtaining a permit shall be charged an investigative fee equal to permit fees. 2. Mechanical Permits The charge for a residential dwelling shall be twenty dollars and zero cents ($20) for each of the following units but not to exceed $140. A minimum charge of forty dollars and zero cents ($40): Main Gas Line Piping Gas Furnace Air conditioner Boiler Air Exchanger Gas Fireplace/Gas Log (Install in regular fireplace) Gas Boiler Gas Dryer Gas Stove/Range Wood Fireplace Duct Work Miscellaneous Mechanical Fixtures Gas Pool Heater Gas Wall Heater/Garage Heater The charge for commercial, industrial or institutional building shall be: Page 16 of 23 Two percent (2%) of the total cost of labor and materials of the heating, ventilation and air conditioning work to be completed or a minimum of $40 whichever is greater. Work commenced without first obtaining a permit shall be charged an investigative fee equal to permit fees, in addition to normal permit fees. Sprinkler/Fire Suppression system permits: Single Family, Flat fee $400 Fire Suppression Permit Minimum $75 Other sprinkler/fire suppression permits. All Fire Code related permits/inspections - contract cost of sprinkler/fire suppression system times 3.25% (Includes plan review by Building Official and Fire Department). All of the above stated fees are Subject to State of MN surcharge fees. Page 17 of 23 EXHIBIT D ELECTRICAL FEES HOMEOWNERS AND ELECTRICAL CONTRACTORS Î Complete an electrical permit form available from the City of CentervilleÓs web site or City Hall. Add $1 for State surcharge to total cost of each permit. The fee is the total of the listed fees or the total number of inspection trips x $50.00, whichever is greater. RESIDENTIAL Residential panel replacement is $110.00 sub Panel $50.00. New service or power supply is: Circuits and Feeders 0 to 300 Amp $55.00 0 -100Amp. $9.00 400 Amp. $71.00 101-200 Amp. $15.00 Add $16.00 for each additional 100 amps Add $6.00 for each additional 100 amps Minimum Fee Maximum Fee Minimum permit fee is $50.00 plus $1.00 Maximum fee for single family dwelling State surcharge. This is for one inspection or townhouse not over 200 amps is only. Minimum fee for rough-in inspection $200.00 plus $1.00 State surcharge. and Fine is $100.00 plus $1.00 State Maximum of 2 rough-ins and 1 final Surcharge inspections (Failed Inspections are an additional $50.00 each). Apartment Buildings Fee per unit of an apartment or condominium complex is $90. This does not cover service, unit feeders or house panels. Swimming Pools & Hot Tubs $100 plus circuits at $9/ea. This includes 2 inspections Additions, Remodels or $100 this includes up to 10 circuits and 2 inspections Basement Finishes Residential Accessory Structures The Greater of $55 for panel plus $9 per circuit or $100 for two (2) inspections Street and Parking Lot Lights $5 per each standard Transformers and Generators $5 up to 10KVA, $45 11 to 74KVA, $60 75KVA to 299 KVA, over 299 KVA is $165 Retro Fit Lighting $.85 cents per fixture Sign Transformer $9 per transformer Low voltage fire alarm, low voltage $.85 cents per device and air conditioning control wiring Page 18 of 23 Residing Jobs First unit: $50 $35 for each additional units Re-Inspection Fee in addition to $50 All other fees Minnesota Solar PV System Electrical Inspection Fee Chart Solar PV System Rating* Inspection Fees 0kw to 5,000 $90 >5.000 watts to 10,000 watts $150 >10.000 watts to 20,000 watts $225 >20.000 watts to 30,000 watts $300 >30.000 watts to 40,000 watts $375 Additional increments of 10,000 watts $25 for each Additional $10k increment Electronic inspection fee for these items only; furnace, air conditioning, bath fan, fireplace or receptacle for water heater vent is $40. Refunds must be requested in writing. No refunds unless more than the minimum fee. Refunds are minus the cityÓs 20% handling fee. THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED. Minimum fee permits expire in 6 months Permits over the minimum fee and up to $250 expire in 1 year COMMERCIAL Description Fee Calculation Valuation $1 to $1,000 $50 per trip Valuation $2,001 to $25,000 $50 for the first $1,000 plus $3.25 for each additional $100 or fraction thereof, to and including $2,000 Valuation $25,001 to $50,000 $423.55 for the first $25,000 plus $10.70 for each additional $1,000 or fraction thereof, to and including $50,000 Valuation $50,001 to $100,000 $691.05 for the first $50,000 plus $7.45 for each additional $1,000 or fraction thereof, to and including $100,000 Valuation $100,001 to $500,000 $1,063.55 for the first $100,000 plus $6 for each additional $1,000 or fraction thereof, to and including $500,000 Page 19 of 23 Valuation $500,001 to $1,000,000 $3,463.55 for the first $500,000 plus $5.10 for each additional $1,000 or fraction thereof, to and including $1,000,000 Valuation $1,000,001 and up $6,013.55 for the first $1,000,000 plus $4 for each additional $1,000 or fraction thereof Reinspection fee (in addition to all other $50 fees) Investigative fee (working without permit) the fee is double d Refunds issued only for permits over: $100 Page 20 of 23 EXHIBIT E LANDFILL, GRADING AND EXCAVATING PERMIT FEES GRADING FEES General. Fees shall be assessed in accordance with the provisions of this section or shall be as set forth in the fee schedule adopted by the jurisdiction. Plan Review Fees. When a plan or other data are required to be submitted, a plan review fee shall be paid at the time of submitting plans and specifications for review. Said plan review fee shall be set forth in Table A33-A. Separate plan review fees shall apply to retaining walls or major drainage structures as required elsewhere in this code. For excavation and fill on the same site, the fee shall be based on the volume of excavation or fill, whichever is greater. Grading Permit Fees. A fee for each grading permit shall be paid to the City as set forth in Table A33-B. Separate permits and fees shall apply to retaining walls or major drainage structures as required elsewhere in this code. There shall be no separate charge for standard terrace drains and similar facilities. TABLE A33-A GRADING PLAN REVIEW FEE 50 cubic yards (38.2 m3) or less No Fee 51 to 100 cubic yards (40 m3 to 76.5 m3) $37.01 101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) $58.28 1,001 to 10,000 cubic yards (765.3 m3 to 7645.5 m3) $77.57 10,001 to 100,000 cubic yards (7646.3 to 7645.5 m3) - $77.57 for the first 10,000 cubic yards (7645.5 m3), plus $38.59 for each additional 10,000 cubic yards (7645.5 m3) or fraction thereof. 100,001 to 200,000 cubic yards (7645.6 m3 to 15,291.1 m3) - $424.86 for the first 100,000 cubic yards (7645.5 m3), plus $20.87 for each additional 10,000 cubic yards (7645.5 m3) or fraction thereof. 200,001 cubic yards (15,291.2 m3) or more - $633.55 for the first 200,000 cubic yards (15,291.1 m3), plus $11.42 for each additional 10,000 cubic years (7645.5 m3) or fraction thereof. Other Fees: FEE Additional plan review required by changes, additions or revisions to approved plans (minimum charge Î one-half hour) $79.54/hour* *Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. Page 21 of 23 TABLE A33B - GRADING PERMIT FEES* FEE 0 to 100 cubic yards (40 m3 to 76.5 m3) $60.00 101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) - $60.00 for the first 100 cubic yards (76.5 m3), plus $27.56 for each additional 100 cubic yards (76.5 m3) or fraction thereof. 1,001 to 10,000 cubic yards (765.3 m3 to 7,645.5 m3) - $308.04 for the first 1,000 cubic yards (764.6 m3), plus $22.84 for each additional 1,000 cubic yards (764.6 m3) or fraction thereof. 10,001 to 100,000 cubic yards (7,646.3 m3 to 7,645.5 m3) - $513.60 for the first 10,000 cubic yards (7,645.5 m3), plus $103.95 for each additional 10,000 cubic yards (7,645.5 m3) or fraction thereof. 100,001 cubic yards (7,645.6 m3) or more - $1,449.15 for the first 100,000 cubic yards (7,645.5 m3), plus $57.49 for each additional 10,000 cubic yards (7,645.5 m3) or fraction thereof. Other Inspections and Fees: 1. Inspections outside of normal business hours $90.00/hour (Min. Charge Î two hours) 2. Reinspection fees assessed under provision of §108.8 $70.00/hour 3. Inspections for which no fee is specifically indicated $70.00/ hour (Min. Charge Î one-half hour) *The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fee paid for the original permit and the fee shown for the entire project. **Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. Page 22 of 23 CITY OF CENTERVILLE Anoka County, Minnesota SUMMARY OF ORDINANCE ____, SECOND SERIES NOTICE IS HEREBY GIVEN that, on _______________, Ordinance #________, Second Series, entitled Ð AN ORDINANCE ADOPTING A FEE SCHEDULE FOR 2025 Ñ was adopted by the City Council of the City of Centerville, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance #____, Second Series the City Council has directed that a title and summary be prepared for publication pursuant to Minn. Stat. 412.191, Subd 4. NOTICE IS FURTHER GIVEN that a complete, printed copy of Ordinance #___, Second Series is available for inspection by any person during regular office hours at the office of the City Clerk, 1880 Main Street, Centerville, MN, or will be mailed to anyone requesting it by telephone (651) 429- 3232. NOTICE IS FURTHER GIVEN that the general purpose of the ordinance is to adopt fees and charges for various purposes. Section 1. This section adopts fees and charges including fees related to garbage/utility account certification, utility rates and charges, animal licensing, burning permits, fees for use of right-of-ways and excavations in streets, fees for business licensing, fees and deposits related building activities, fees for sign permits, development fees including fees in lieu of park dedications, planning and zoning fees, and fees for services including supplying copies and maps, and fees for vacation of streets and easements. Section 2. This section authorizes this summary of the ordinance be published in lieu of the entire text of the ordinance. Section 3. This section provides that the ordinance is effective on publication of this summary. NOTICE IS FURTHER GIVEN that the City Council has by at least a 4/5 vote, approved this Public Notice. APPROVED this _____th day of _________, 2024. Published in the Quad Community Press on ___________________, 2025. Page 23 of 23 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 5, 2024 Administration IX.1 TITLE OF ISSUE: 1687 Westview Street - LaLonde Property - ISD 12 Centennial Schools BACKGROUND AND SUPPLEMENTAL INFORMATION: At their last meeting, the Planning and Zoning Commission made a motion to See attached memo and PowerPoint presentation for more information. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the Comprehensive Plan Amendment and Rezoning Applications from Centennial School District for 1687 Westview Street. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Staff Memo; Presentation Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Memorandum Date:November 8, 2024 To:Honorable Chair and Planning Commissioner From:Mark Statz, PE ÎCity Administrator/Engineer Subject:Application fora Comprehensive Plan Amendment and Rezoning 1687 Westview Street (LaLonde Property) Application for a Comprehensive Plan Amendment and Rezoning The city is in receipt of an application for the re-guiding and rezoning of the parcel at 1687 Westview Street. Theapplicant is the Centennial School District and the landowner has also signed on, authorizing theapplication by the school. School District Staff has prepared a presentation detailing their need for the property and potential uses of the property. Unlike many development proposals, there is noimminent project to consider. Comprehensive Plan Amendment ThecityÓs Comprehensive Plan guides this property for Central Business District/Mixed use on theFuture Land Use Plan map. Theapplicant is requesting that the property be re-guided to Public/Semi-Publicuse. When considering a rezoning request, the Planning Commission and City Council are acting in a legislative capacity, meaning they may choose to allowthe change or not, based solely on whether or not the proposed changeseems to be a good thing for the cityÓs overall development plan. Rezoning If the Comprehensive Plan Amendment is approved, the consideration of the rezoning request must be done with the Planning Commission andCity Council acting in a quasi- judicial role. In rough terms, if the CompPlan is changed to Public/Semi Public guidance for this property, thecity wouldlikely be compelled to approve a rezoning request. The applicant has requested that the rezoning immediately follow the acceptance of this Comp Plan Amendment. Current Zoning Thecurrent zoning of the property as M-2 Mixed Use Neighborhood allows for the construction of a public buildingunder a Planned Unit Development (PUD). While the city may have the prerogativeto deny the Comprehensive Plan Amendment, the fact that a proposedpublic building is allowed in theMixed Use Zoning District may render that point moot. ItÓs likely that if an application to develop the property with a schoolbuilding came forward, thecity wouldneed to allow it under the current code. However, leaving the zoning as-is may lead to a building which straddles a property line andresides in two separatezoning districts, makingfor a messy set of rules to govern the property. Conclusions and Recommendations Clearly, ensuring there is an elementary school in Centerville for the foreseeable future is an important part of maintaining the cityÓs small town feel. Proximity to good schools is always a top reason people site when asked why they chose to live someplace.With that in mindthe city should becommitted to the success of the elementary school and doing what it can to be certain that the current site can meetfuture needs. Staff is recommendingapproval of the Comprehensive Plan Amendment and Rezoning Application with thefollowing Findings: 1.Thesite is currently guided for Central Business District/Mixed Use and zoned for M-2 Mixed Use Neighborhood. 2.Public Buildings are an allowed in the current zoning district and the proposed zoning district. 3.Guiding the land for Public/Semi Public in the CityÓs Comprehensive Plan is a more transparent way to plan for the future expansion of the school. 4. Zoning the land for P-1 Public presents fewer issues when a building project is eventually proposed. 5. The application for an Amendment to the Comprehensive Plan and Rezoning of the Property to P-1 Public align with the goals and policies outlined in the cityÓs Comprehensive Plan. CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 5, 2024 Administration IX.2 TITLE OF ISSUE: Cannabis Sales - 1st Reading BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached memo for more information. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Staff Memo & Supplemental Information Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ TO: Planning & Zoning Commission FROM: Kurt Glaser, City Attorney DATE: 11/07/2024 RE: Public Hearing re: Retail Cannabis Business Operations Summary of Ordinance No. 24-xx: Regulation of Adult-Use Cannabis in Centerville The draft ordinance establishes a framework for the licensing, registration, and regulation of adult-use cannabis businesses within Centerville. Here is a summary of the ordinance. In addition to the adoption of this Ordinance, zoning text amendments will also be necessary to establish locations within the City where Cannabis Retail Businesses may be located. 1. Purpose and Scope The ordinance outlines requirements for cannabis businesses to legally operate in Centerville. It aligns with state laws to ensure responsible integration of adult-use cannabis retail in the community, prioritizing public health and safety. 2. Definitions The ordinance specifies terminology relevant to cannabis regulation, such as "Adult-Use Cannabis Product" (cannabis products approved for non-medical adult use) and "Cannabis Retail Business" (businesses registered with the city to sell adult-use cannabis). This section clarifies distinctions between different product types, such as adult-use, medical, and hemp-derived products. The ÐCannabis Retail BusinessÑ definition is a more restrictive definition than that found in Minnesota Statutes to narrow the types of cannabis businesses that would be allowed in the City. 3. Licensing and Registration Requirements - State License Requirement: All cannabis retailers must first secure a license from the Minnesota Office of Cannabis Management (OCM). - City Registration Requirement: Before beginning sales, licensed retailers must register with the city and pay a registration fee. Registrations are non-transferable and must be renewed annually, with fees set by the cityÓs Master Fee Schedule, subject to limitations as set forth in Minnesota Statutes. - Limit on Retail Licenses: Private cannabis retail licenses available in the City are capped at one for every 12,500 residents to prevent market saturation. City-operated retail stores do not count against this cap. ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ Minneapolis Office | 333 North Washington Avenue | 405 Union Plaza Building | Minneapolis MN 55401 Phone (612) 333-6513 | Fax (612) 333-3821 4. Location Restrictions The ordinance restricts cannabis retailers from operating within 500 feet of specific sensitive locations, including schools, daycares, residential treatment facilities, and public parks or recreational facilities used by minors. This buffer is intended to reduce exposure to cannabis products for vulnerable populations and minors. 5. Operational Guidelines - Hours of Operation: Retail sales are limited to 10:00 AM to 10:00 PM Monday to Saturday. - Building and Safety Compliance: Retail businesses must adhere to all local building, fire, property maintenance, nuisance, and zoning regulations. - Annual Compliance Checks: The city will conduct annual compliance checks to verify age restrictions, product limits, and general adherence to the ordinance. 6. Compliance and Enforcement - Suspension and Penalties: If a business is found non-compliant or poses a public safety threat, the city may suspend or revoke its registration. The ordinance includes civil penalties of up to $2,000 per violation. - Age Verification Checks: Annual unannounced checks will involve supervised attempts by underage individuals (between 17 and 20) to purchase products, ensuring retailers comply with age restrictions. 7. Application Process Retailers must submit detailed applications, including ownership information, state license documentation, property certifications, and a non-refundable fee. Applications are subject to city council approval and are denied if the proposed business exceeds the cap on licenses or fails to meet ordinance requirements. Key Takeaways This ordinance balances the economic opportunities of cannabis retail with community safeguards. It places restrictions on the number and location of cannabis businesses and enforces operational standards, compliance checks, and penalties. By clearly outlining regulatory and enforcement processes, the ordinance aims to integrate cannabis retail responsibly within CentervilleÓs local framework. -DRAFT ORDINANCE FOR PUBLIC HEARING- REGULATION OF ADULT USE CANNABIS BUSINESS OPERATIONS Sec. ##-101. Purpose. The purpose of this ordinance is to establish State licensing, City registration, and business operational requirements related to Adult Use Cannabis Products in the City of Centerville. Sec. ##-102. Findings of City Council. The City Council makes the following findings regarding the need to regulate, register, and inspect business establishments that sell certain cannabis products: (1) The purpose of this ordinance is to implement the provisions of Minnesota Statutes, chapter 342, which authorizes the City of Centerville to protect the public health, safety, and welfare of its residents by regulating Cannabis Retail Businesses within its legal boundaries (2) Due to the passage of this new law by the Minnesota Legislature, the City Council believes the following rules, regulations, and standards for registering the sale of cannabinoid products are necessary to promote and protect the public health, safety, and general welfare of the residents of Centerville. Sec. ##-103 De Ü nitions. Unless otherwise noted in this section, words and phrases contained in Minn. Stat. 342.01 and the rules promulgated pursuant to any of these acts, shall have the same meanings in this ordinance. Adult-Use Cannabis Product means a cannabis product that is approved for sale by the OCM or is substantially similar to a product approved by the OCM. Adult-Use Cannabis Product includes edible cannabis products but does not include Medical Cannabinoid Products or lower-potency hemp edibles. Cannabis Retail Business means a business licensed by the OCM and registered with the City to sell Adult-use cannabis products directly to customers including Medical Cannabinoid Products. Cannabis Retail Business does not include any other cannabis State license types including those who may have a combination license, which includes a retail component. Daycare means a location licensed with the Minnesota Department of Human Services, including residential locations, to provide the care of a child in a residence outside the child's own home for gain or otherwise, on a regular basis, for any part of a 24-hour day. 1 Public Hearing version 11/07/2024-2 Medical Cannabinoid Product is as de Ü ned under Minn. Stat. 342.01 subd. 52. Medical Cannabinoid Product does not include Adult-Use Cannabis Products or hemp-derived consumer products. Oce of Cannabis Management means the Minnesota Oce of Cannabis Management, referred to as ÐOCMÑ in this ordinance. Preliminary License Approval means an OCM pre-approval for a Cannabis Retail Business license for applicants who qualify under Minn. Stat. 342.17. Residential Treatment Facility is as de Ü ned under Minn. Stat. 245.462 subd. 23. Retail Registration means an approved registration issued by the City of Centerville to a state- licensed Cannabis Retail Business. School means a public school as de Ü ned under Minn. Stat. 120A.05 or a nonpublic school that must meet the reporting requirements under Minn. Stat. 120A.24. State License means an approved license issued by the OCM to a Cannabis Retail Business. Sec. ##-104. Personal Adult Use of Cannabis. Personal adult use, possession, and transportation of cannabis flower and cannabinoid products shall be allowed as authorized under M.S.A §342.09 and as regulated by City Code. Sec. ##-105. Limit of Privately Held Cannabis Retail Businesses Licensed in the City of Centerville. (a) The number of licensed cannabis retailer businesses in the City that may receive a retail registration is limited to one (1) private business for every 12,500 residents. (b) If Anoka County has the equivalent of one (1) active Cannabis Retail Business registration for every 12,500 residents in the County, then the City shall not be required to register additional state-licensed private Cannabis Retail Businesses. Sec ##-106. City of Centerville Operated Cannabis Retail Businesses. The City of Centerville may operate Cannabis Retail Businesses at the discretion of the Centerville City Council. A City operated Cannabis Retail Business shall not be counted against the license limits under Section ##-105(a). Sec. ##-107. State of Minnesota Issued Cannabis License Required. All licensees under this Article must obtain a license from the OCM prior to selling any adult-use cannabis products and must comply with the provisions of this Article and all state and federal laws and regulations. 2 Public Hearing version 11/07/2024-2 Sec. ##-108. City Cannabis Retail Business Registration Required. Before making retail sales to customers or patients, a Cannabis Retail Business must register with the City and pay the City Registration fee. A violation of this Section shall subject the violator to a civil penalty, as set forth in the CityÓs Fee Schedule, in an amount not to exceed $2,000 for each violation. Sec. ##-109. City Registration and Renewal Fees. The City registration and renewal fees are established as part of the CityÓs official Fee Schedule adopted annually and amended from time to time, are nonrefundable, and shall be charged as part of the registration process or renewal process as the case may be. A Cannabis Retail Business licensed to sell both adult-use cannabis and Medical Cannabinoid Products at the same location may only be charged a single City registration or renewal fee, as the case may be. The initial registration fee shall include the initial retail registration fee and the Ü rst annual renewal fee. Subsequent renewal fees shall be charged at the time of the second renewal and each subsequent annual renewal thereafter. Sec ##-110. City Registration Application Submittal. The City shall issue a retail registration to a state-licensed Cannabis Retail Business that adheres to the requirements of Minn. Stat. 342.22. and all requirements of this ordinance. (a) An applicant for a retail registration shall Ü ll out an application form, as provided by the City of Centerville. The form shall include, but is not limited to: (1) Full name of the property owner and applicant; (2) Address, email address, and telephone number of the applicant; (3) The address and parcel ID of the property for which the retail registration is sought; (4) Certi Ü cation that the applicant complies with the requirements of all local ordinances; (5) Required Registration Fee; and (6) A copy of a valid state license or written notice of OCM license preapproval. (b) Once an application is considered complete, the City of Centerville shall inform the applicant as such, process the registration fees, and forward the application to the City Council for approval or denial. (c) The registration fee shall be non-refundable once processed. (d) A state-licensed Cannabis Retail Business application shall not be approved if the Cannabis Retail Business would exceed the maximum number of registered Cannabis Retail Businesses permitted under Section ##-105. (e) A state-licensed Cannabis Retail Business application shall not be approved or renewed if the applicant is unable to meet the requirements of this ordinance. (e)(f) If multiple valid applications for retail registration exceeding the number of registered Cannabis Retail Businesses permitted under Section ##-105 are received by the City at the same time, the issuance of retail registrations shall be in accordance with a lottery system conducted by the City. 3 Public Hearing version 11/07/2024-2 Sec. ##-111. Issuance of City Registration. (a) The City will issue a City Registration to a Cannabis Retail Business that: (1) has a valid license issued by the OCM; (2) has paid the registration fee or renewal fee pursuant to Sec. ##-109; (3) is found to be in compliance with the requirements of Minnesota Statutes Chapter 342 at any preliminary compliance check that the City performs; and (4) is current on all property taxes and assessments at the location where the retail establishment is located. (b) Before issuing a retail registration, the City may conduct a preliminary compliance check to ensure that the Cannabis Retail Business is in compliance with the applicable operation requirements and the limits on the types of Adult-use cannabis products that may be sold. (c) The City issued registration may not be transferred. Sec ##-112 Location Change Within City Limits. A state-licensed Cannabis Retail Business shall be required to submit a new application for City registration under Section ##-110 if it seeks to move to a new location still within the legal boundaries of the City of Centerville. Sec. ##-113 Renewal of Registration. (a) The City registration shall be required to be renewed when a license is renewed with the OCM. (b) A Cannabis Retail Business shall apply to renew registration on a form established by the City. (c) The City may charge a renewal fee for the registration starting at the second renewal, as established in the CityÓs Fee Schedule. (d) The application for renewal of a retail registration shall include, but not be limited to, Items required under Section ##-110. Sec. ##-114. Certain Locations or Areas ineligible for City Cannabis Registration. (a) Cannabis Retail Businesses may only be located in the CityÓs B-1 or B-2 District and pursuant to a conditional use permit issued by the City. (b) No registration shall be granted to: (1) Any Cannabis Retail Business that is not in full compliance with this Code, the City's zoning regulations, the building code, the fire code, and all provisions of state and federal law; (2) A Cannabis Retail Business seeking to operate within 500 1,000 feet of : (i) a school; or within 500 feet of (iii) a day care; (iiiii) a residential treatment facility; (iviii) an attraction within a public park that is regularly used by minors, including a playground, athletic field, tennis/pickleball courts, ice arena, or related, as 4 Public Hearing version 11/07/2024-2 officially mapped by the City and approved by the City Council; or (iv) another Cannabis Retail Business or Cannabis Retailer in the City. (bc) Nothing in this Section shall prohibit an active Cannabis Retail Business seeking registration from continuing operation at the same site if a school, daycare, residential treatment facility, or an attraction within a public park that is regularly used by minors moves within the minimum buer zone. Sec. ##-115. Cannabis Retail Business Hours of Operation. Cannabis Retail Businesses are limited to the retail sale of Adult-Use Cannabis Products between the hours of 10:00 A.M. to 10:00 P.M. Monday through Saturday. Sec. ##-116. Cannabis Retail Business Building Conditions. A licensed and registered Cannabis Retail Business shall maintain compliance with state and local building, fire, property maintenance, nuisance, and zoning requirements and/or regulations. Sec. ##-117. Compliance Checks and Inspections. (a) The City, its police department, or its designee, shall conduct compliance checks of every Cannabis Retail Business with a retail registration issued by the City at least once each calendar year. The checks shall assess compliance with age verification requirements, the applicable operation requirements, and the applicable limits on the types of Adult-Use Cannabis Products being sold. Said compliance checks may be performed by a law enforcement officer or a City employee. (b) The City must conduct unannounced age verification compliance checks at least once each calendar year. Age verification compliance checks must involve persons at least 17 years of age but under the age of 21 who, with the prior written consent of a parent or guardian if the person is under the age of 18, attempt to purchase Adult-Use Cannabis Products under the direct supervision of a law enforcement officer or a City employee. Sec. ##-118Registration Suspension and Cancellation; Notice to Office; Penalties. (a) If the City determines that a Cannabis Retail Business is not operating in compliance with the requirements of this Article or M.S.A. Chapter 342, or that the operation of the business poses an immediate threat to the health or safety of the public, the City may suspend the retail registration of the Cannabis Retail Business. The City shall immediately notify the OCM of the suspension in writing and shall include a description of the grounds for the suspension. (b) The OCM shall review the retail registration suspension and may order reinstatement of the retail registration or take any action described in M.S.A §§ 342.19 or 342.21. (c) The retail registration suspension may be for up to 30 days unless the OCM suspends the license and operating privilege of the Cannabis Retail Business for a longer period or revokes the license. The business may not make sales to customers if their registration is suspended or revoked. 5 Public Hearing version 11/07/2024-2 (d) The City may reinstate the retail registration if the City determines that the violations have been resolved. The City must reinstate the retail registration if the OCM orders reinstatement. (e) No Cannabis Retail Business may make any sale to a customer or patient without a valid retail registration. The City may impose a civil penalty of up to $2,000 for each violation of this paragraph. Sec. ##-119Civil Penalties. Subject to Minn. Stat. 342.22, subd. 5(e) the City may impose a civil penalty, as speci Ü ed in the CityÓs Master Fee Schedule, for registration violations, not to exceed $2,000. 6 Public Hearing version 11/07/2024-2 -DRAFT ORDINANCE FOR PUBLIC HEARING- REGULATION OF ADULT USE CANNABIS BUSINESS OPERATIONS Sec. ##-101. Purpose. The purpose of this ordinance is to establish State licensing, City registration, and business operational requirements related to Adult Use Cannabis Products in the City of Centerville. Sec. ##-102. Findings of City Council. The City Council makes the following findings regarding the need to regulate, register, and inspect business establishments that sell certain cannabis products: (1) The purpose of this ordinance is to implement the provisions of Minnesota Statutes, chapter 342, which authorizes the City of Centerville to protect the public health, safety, and welfare of its residents by regulating Cannabis Retail Businesses within its legal boundaries (2) Due to the passage of this new law by the Minnesota Legislature, the City Council believes the following rules, regulations, and standards for registering the sale of cannabinoid products are necessary to promote and protect the public health, safety, and general welfare of the residents of Centerville. Sec. ##-103 De Ü nitions. Unless otherwise noted in this section, words and phrases contained in Minn. Stat. 342.01 and the rules promulgated pursuant to any of these acts, shall have the same meanings in this ordinance. Adult-Use Cannabis Product means a cannabis product that is approved for sale by the OCM or is substantially similar to a product approved by the OCM. Adult-Use Cannabis Product includes edible cannabis products but does not include Medical Cannabinoid Products or lower-potency hemp edibles. Cannabis Retail Business means a business licensed by the OCM and registered with the City to sell Adult-use cannabis products directly to customers including Medical Cannabinoid Products. Cannabis Retail Business does not include any other cannabis State license types including those who may have a combination license, which includes a retail component. Daycare means a location licensed with the Minnesota Department of Human Services, including residential locations, to provide the care of a child in a residence outside the child's own home for gain or otherwise, on a regular basis, for any part of a 24-hour day. 1 Public Hearing version 11/07/2024-2 Medical Cannabinoid Product is as de Ü ned under Minn. Stat. 342.01 subd. 52. Medical Cannabinoid Product does not include Adult-Use Cannabis Products or hemp-derived consumer products. Oce of Cannabis Management means the Minnesota Oce of Cannabis Management, referred to as ÐOCMÑ in this ordinance. Preliminary License Approval means an OCM pre-approval for a Cannabis Retail Business license for applicants who qualify under Minn. Stat. 342.17. Residential Treatment Facility is as de Ü ned under Minn. Stat. 245.462 subd. 23. Retail Registration means an approved registration issued by the City of Centerville to a state- licensed Cannabis Retail Business. School means a public school as de Ü ned under Minn. Stat. 120A.05 or a nonpublic school that must meet the reporting requirements under Minn. Stat. 120A.24. State License means an approved license issued by the OCM to a Cannabis Retail Business. Sec. ##-104. Personal Adult Use of Cannabis. Personal adult use, possession, and transportation of cannabis flower and cannabinoid products shall be allowed as authorized under M.S.A §342.09 and as regulated by City Code. Sec. ##-105. Limit of Privately Held Cannabis Retail Businesses Licensed in the City of Centerville. (a) The number of licensed cannabis retailer businesses in the City that may receive a retail registration is limited to one (1) private business for every 12,500 residents. (b) If Anoka County has the equivalent of one (1) active Cannabis Retail Business registration for every 12,500 residents in the County, then the City shall not be required to register additional state-licensed private Cannabis Retail Businesses. Sec ##-106. City of Centerville Operated Cannabis Retail Businesses. The City of Centerville may operate Cannabis Retail Businesses at the discretion of the Centerville City Council. A City operated Cannabis Retail Business shall not be counted against the license limits under Section ##-105(a). Sec. ##-107. State of Minnesota Issued Cannabis License Required. All licensees under this Article must obtain a license from the OCM prior to selling any adult-use cannabis products and must comply with the provisions of this Article and all state and federal laws and regulations. 2 Public Hearing version 11/07/2024-2 Sec. ##-108. City Cannabis Retail Business Registration Required. Before making retail sales to customers or patients, a Cannabis Retail Business must register with the City and pay the City Registration fee. A violation of this Section shall subject the violator to a civil penalty, as set forth in the CityÓs Fee Schedule, in an amount not to exceed $2,000 for each violation. Sec. ##-109. City Registration and Renewal Fees. The City registration and renewal fees are established as part of the CityÓs official Fee Schedule adopted annually and amended from time to time, are nonrefundable, and shall be charged as part of the registration process or renewal process as the case may be. A Cannabis Retail Business licensed to sell both adult-use cannabis and Medical Cannabinoid Products at the same location may only be charged a single City registration or renewal fee, as the case may be. The initial registration fee shall include the initial retail registration fee and the Ü rst annual renewal fee. Subsequent renewal fees shall be charged at the time of the second renewal and each subsequent annual renewal thereafter. Sec ##-110. City Registration Application Submittal. The City shall issue a retail registration to a state-licensed Cannabis Retail Business that adheres to the requirements of Minn. Stat. 342.22 and all requirements of this ordinance. (a) An applicant for a retail registration shall Ü ll out an application form, as provided by the City of Centerville. The form shall include, but is not limited to: (1) Full name of the property owner and applicant; (2) Address, email address, and telephone number of the applicant; (3) The address and parcel ID of the property for which the retail registration is sought; (4) Certi Ü cation that the applicant complies with the requirements of all local ordinances; (5) Required Registration Fee; and (6) A copy of a valid state license or written notice of OCM license preapproval. (b) Once an application is considered complete, the City of Centerville shall inform the applicant as such, process the registration fees, and forward the application to the City Council for approval or denial. (c) The registration fee shall be non-refundable once processed. (d) A state-licensed Cannabis Retail Business application shall not be approved if the Cannabis Retail Business would exceed the maximum number of registered Cannabis Retail Businesses permitted under Section ##-105. (e) A state-licensed Cannabis Retail Business application shall not be approved or renewed if the applicant is unable to meet the requirements of this ordinance. (f) If multiple valid applications for retail registration exceeding the number of registered Cannabis Retail Businesses permitted under Section ##-105 are received by the City at the same time, the issuance of retail registrations shall be in accordance with a lottery system conducted by the City. 3 Public Hearing version 11/07/2024-2 Sec. ##-111. Issuance of City Registration. (a) The City will issue a City Registration to a Cannabis Retail Business that: (1) has a valid license issued by the OCM; (2) has paid the registration fee or renewal fee pursuant to Sec. ##-109; (3) is found to be in compliance with the requirements of Minnesota Statutes Chapter 342 at any preliminary compliance check that the City performs; and (4) is current on all property taxes and assessments at the location where the retail establishment is located. (b) Before issuing a retail registration, the City may conduct a preliminary compliance check to ensure that the Cannabis Retail Business is in compliance with the applicable operation requirements and the limits on the types of Adult-use cannabis products that may be sold. (c) The City issued registration may not be transferred. Sec ##-112 Location Change Within City Limits. A state-licensed Cannabis Retail Business shall be required to submit a new application for City registration under Section ##-110 if it seeks to move to a new location still within the legal boundaries of the City of Centerville. Sec. ##-113 Renewal of Registration. (a) The City registration shall be required to be renewed when a license is renewed with the OCM. (b) A Cannabis Retail Business shall apply to renew registration on a form established by the City. (c) The City may charge a renewal fee for the registration starting at the second renewal, as established in the CityÓs Fee Schedule. (d) The application for renewal of a retail registration shall include, but not be limited to, Items required under Section ##-110. Sec. ##-114. Certain Locations or Areas ineligible for City Cannabis Registration. (a) Cannabis Retail Businesses may only be located in the CityÓs B-1 or B-2 District and pursuant to a conditional use permit issued by the City. (b) No registration shall be granted to: (1) Any Cannabis Retail Business that is not in full compliance with this Code, the City's zoning regulations, the building code, the fire code, and all provisions of state and federal law; (2) A Cannabis Retail Business seeking to operate within 1,000 feet of a school; or within 500 feet of (i) a day care; (ii) a residential treatment facility; (iii) an attraction within a public park that is regularly used by minors, including a playground, athletic field, tennis/pickleball courts, ice arena, or related, as officially mapped 4 Public Hearing version 11/07/2024-2 by the City and approved by the City Council; or (iv) another Cannabis Retail Business or Cannabis Retailer in the City. (c) Nothing in this Section shall prohibit an active Cannabis Retail Business seeking registration from continuing operation at the same site if a school, daycare, residential treatment facility, or an attraction within a public park that is regularly used by minors moves within the minimum buer zone. Sec. ##-115. Cannabis Retail Business Hours of Operation. Cannabis Retail Businesses are limited to the retail sale of Adult-Use Cannabis Products between the hours of 10:00 A.M. to 10:00 P.M. Monday through Saturday. Sec. ##-116. Cannabis Retail Business Building Conditions. A licensed and registered Cannabis Retail Business shall maintain compliance with state and local building, fire, property maintenance, nuisance, and zoning requirements and/or regulations. Sec. ##-117. Compliance Checks and Inspections. (a) The City, its police department, or its designee, shall conduct compliance checks of every Cannabis Retail Business with a retail registration issued by the City at least once each calendar year. The checks shall assess compliance with age verification requirements, the applicable operation requirements, and the applicable limits on the types of Adult-Use Cannabis Products being sold. Said compliance checks may be performed by a law enforcement officer or a City employee. (b) The City must conduct unannounced age verification compliance checks at least once each calendar year. Age verification compliance checks must involve persons at least 17 years of age but under the age of 21 who, with the prior written consent of a parent or guardian if the person is under the age of 18, attempt to purchase Adult-Use Cannabis Products under the direct supervision of a law enforcement officer or a City employee. Sec. ##-118Registration Suspension and Cancellation; Notice to Office; Penalties. (a) If the City determines that a Cannabis Retail Business is not operating in compliance with the requirements of this Article or M.S.A. Chapter 342, or that the operation of the business poses an immediate threat to the health or safety of the public, the City may suspend the retail registration of the Cannabis Retail Business. The City shall immediately notify the OCM of the suspension in writing and shall include a description of the grounds for the suspension. (b) The OCM shall review the retail registration suspension and may order reinstatement of the retail registration or take any action described in M.S.A §§ 342.19 or 342.21. (c) The retail registration suspension may be for up to 30 days unless the OCM suspends the license and operating privilege of the Cannabis Retail Business for a longer period or revokes the license. The business may not make sales to customers if their registration is suspended or revoked. 5 Public Hearing version 11/07/2024-2 (d) The City may reinstate the retail registration if the City determines that the violations have been resolved. The City must reinstate the retail registration if the OCM orders reinstatement. (e) No Cannabis Retail Business may make any sale to a customer or patient without a valid retail registration. The City may impose a civil penalty of up to $2,000 for each violation of this paragraph. Sec. ##-119Civil Penalties. Subject to Minn. Stat. 342.22, subd. 5(e) the City may impose a civil penalty, as speci Ü ed in the CityÓs Master Fee Schedule, for registration violations, not to exceed $2,000. 6 Public Hearing version 11/07/2024-2 License Capacity Breakdown Here are some examples of the breakdown for each license class. Contact your licensor if you want to inquire about changing your license class or getting a variance in order to care for additional children. CLASS A – Licensed Capacity 10 FAMILY DAY CARE – 1 ADULT INFANTS TODDLERS PRESCHOOLER SCHOOL AGE 6 wks to 12 mos to 24 mos to 5 years 5 to 11 years 12 mos. 24 mos CLASS C1 – Capacity 10 GROUP FAMILY DAY CARE – 1 ADULT INFANTS TODDLERS PRESCHOOLER SCHOOL AGE 6 wks to 12 mos to 24 mos to 5 years 5 to 11 years 12 mos. 24 mos CLASS C2 – Capacity 12 GROUP FAMILY DAY CARE – 1 ADULT INFANTS TODDLERS PRESCHOOLER SCHOOL AGE 6 wks to 12 mos to 24 mos to 5 years 5 to 11 years 12 mos. 24 mos CLASS C3 – Capacity 14 GROUP FAMILY DAY CARE – 2 ADULTS INFANTS TODDLERS PRESCHOOLER SCHOOL AGE 6 wks to 12 mos to 24 mos to 5 years 5 to 11 yrs 12 mos. 24 mos Courtesy of Providers Choice, Inc. 07/01/14 CLASS C3 – Capacity 14 GROUP FAMILY DAY CARE – 1 ADULT & 1 HELPER INFANTS TODDLERS PRESCHOOLER SCHOOL AGE 6 wks to 12 mos to 24 mos to 5 years 5 to 11 yrs 12 mos. 24 mos SPECIALIZED LICENSE CAPACITIES CLASS B1– Capacity 5 SPECIALIZED INFANT & TODDLER FAMILY DAY CARE – 1 ADULT INFANTS TODDLERS PRESCHOOLER SCHOOL AGE 6 wks to 12 mos to 30 mos to 5 years 5 to 11 yrs 12 mos. 30 mos *maximum of 3 infants OR(but not both) OR(but not both) OR(but not both) CLASS B2 – Capacity 6 SPECIALIZED INFANT & TODDLER FAMILY DAY CARE – 1 ADULT INFANTS TODDLERS PRESCHOOLER SCHOOL AGE 6 wks to 12 mos to 30 mos to 5 years 5 years to 11 12 mos. 30 mos yrs CLASS D – Capacity 9 SPECIALIZED INFANT & TODDLER GROUP FAMILY DAY CARE – 2 Adults INFANTS TODDLERS PRESCHOOLER SCHOOL AGE 6 wks to 12 mos to 30 mos 30 mos to 5 years 5 years to 11 12 mos. yrs OR(but not both) *no more than 4 shall OR(but not both) be infants OR(but not both) OR(but not both) OR(but not both) Courtesy of Providers Choice, Inc. 07/01/14 Map of Daycare andSchool ones for Cannabis Sales 500 feet – Daycares and Park Facilities; 1000 feet Schools CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION Pursuant to due call and notice thereof, the Regular Meeting of the Planning and Zoning Commission was held in Council Chambers on Tuesday, November 12, 2024, at 6:30 p.m. I.CALL TO ORDER Chair Krueger called the regular meeting to order at 6:31p.m. 1. Roll Call Present: Commissioner Richard Nelson Not Approved Commissioner Dawn Kalina Commissioner Jon Krueger Commissioner Jeannie Seppala Vice-Chair Darrell (DJ) Olson Commissioner Bruce Thompson Absent: Matthew McCabe Staff: City Administrator, Mark Statz Assistant Administrator, Athanasia Lewis Attorney, Scott Baumgartner Council: Council Member Russ Koski II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA The agenda was approved as presented. Motion by Commissioner Thompson seconded by Commissioner Nelson to Approve the Agenda as presented. All in favor. Motion carried. IV. PUBLIC HEARING (6:30 PM or shortly thereafter) 1. Cannabis Administrator Statz introduced this item and our consulting attorney, Scott Baumgartner, reviewed his memo highlighting activities that the city has the authority to regulate, which are: Proximately of cannabis retail businesses to schools and daycares The number of registration(s) in the City of Centerville Hours of operation Compliance and enforcement Local registration process Page 1 of 7 City of Centerville Planning and Zoning Commission November 12, 2024 Attorney Baumgartner also noted that a percentage of the revenue on cannabis sales will come back to cities. Attorney Baumgartner noted that the ordinance being introduced to the Commission does not regulate low potency edibles (hemp-derived), which is already legal. Attorney Baumgartner added that some cities have one ordinance that regulates low potency edibles and cannabis in a combined ordinance. The City of Centerville is introducing just the one ordinance on regulating the sale of cannabis. Commission Discussion Ensued about the Following: The city only having a cannabis retail business on a finished product, thereby limiting cultivation to distribution. *Attorney Baumgartner advised that the intent of the proposed ordinance is to start with cannabis retail sales. The number of registration(s) in the city and limitation to one retailer in the city. *Attorney Baumgartner noted that cities can always have more than one cannabis retail sales business, but that they are required to have at least one of these businesses for every 12,500 people. Administrator Statz added that if the County gets one of these businesses before the city does then the city could deny registrations; he noted that it is unlikely that the city will not receive an application first. Compliance checks and enforcement. *Attorney Baumgartner noted that there are not good ways to test limits like there are for alcohol. Hours of operation exclude Sunday. *Attorney Baumgartner noted that there was not a specific reason for excluding Sunday hours in the draft ordinance. Preliminary approval at the State for social equity applicants, as outlined in State Statute 342.17. *Attorney Baumgarter noted that once social equity applicants receive priority over regular applicants, and once approval is granted at the state, applicants can then go through the city registration process. He also added that there are several licenses available for social equity applicants and a certain number for regular applicants, and if the number of applicants in each of these groups exceeds the number of licensed then the state will use a lottery system. Local control to revoke, suspend licenses. *Attorney Baumgarter noted that cities do have this authority, however the State has the ultimate say in terms of review and can reverse decisions made locally. Inquiry about the Colorado study in terms of if there is data on additional arrests, etc. *Attorney Baumgartner said that the scope of the study did not cover arrests, although he thinks arrests have increased some. Zoning designation. Administrator Statz noted that his intent is not to add anything to the Table of Allowed Uses, Table 156-A because Cannabis sales is a retail business, and businesses are allowed in the business district. Commissioner Seppala asked if this would be allowed in the M-1 and M-2 districts and Administrator Statz said that it is, but that we could do a text amendment restricting cannabis sales from the M-1 and M- 2 districts. There is also a clarification about the ordinance having language that states that cannabis retail businesses shall be 1,000 feet from a school (the draft ordinance states 500 feet). Clarification on if a cannabis retail sales business is a stand-alone business. *Attorney Baumgartner noted that it is. Page 2 of 7 City of Centerville Planning and Zoning Commission November 12, 2024 Public Hearing Opened Chair Krueger opened the public hearing on the regulation of cannabis. Public Comments Nancy Golden, 1564 Lakeland Circle directed a couple of questions to Attorney Baumgartner: 1. Does the State currently have any mandates on the number of bars and liquor stores there are per county based on the population. Attorney Baumgartner said not that he is aware of. 2. Referencing Page 2, Section 105 (B) of the draft ordinance, Ms. Golden asked if the city could push back on the number of cannabis retail businesses allowed since the city is a 1/3 of the required one license per 12,500 residents in the county, or if we must allow this. Attorney Baumgartner noted that the city has to allow one cannabis retail business per State Statute. 3. Noting the 10% state sales tax with 2% coming back to the cities, Ms. Golden asked if we could raise this amount. Attorney Baumgartner said this would all be statutory, and that the money would come back to the county and then distributed to the cities based on percentages. Cara Johnson, 1862 Patridge Place 1. Ms. Johnson stated that she and her husband support the strictest measures on cannabis across the city, noting the following: a. Support for the strictest definition of cannabis retail business b. Support for only one license in Centerville c. Request for the following changes to the draft ordinance: i. Adopt 1000 feet from a school (the stricter distance per state statute) ii. Opposition to the city being involved in the sale of cannabis iii. Best way to provide license require by city Î she advocates that the city do nothing because in an ideal world the county would have enough licenses to preclude the city from granting one; however, recognizing this may not be possible she strongly advocates that the city not promote advertising any license or a lottery system. Ms. Johnson noted that while opinions about cannabis vary, she thinks everyone can agree that the exposure of cannabis to children should be prevented. Doug Driver, 1650 Lakeland Circle asked if there is guidance for restrictions on cannabis retail businesses that are close to geographical boundaries. Attorney Baumgartner noted that the city can only regulate whatÓs in the city, however, he did note that he thinks he could argue that cannabis retail businesses need to be 1000-foot distance from a school, regardless of jurisdictional boundaries. The public hearing was closed at 7:16p.m. Motion by Commissioner Seppala seconded by Commissioner Olson to Close the Public Hearing. All in favor. Motion carried. 2. LaLonde Property Î 1687 Westview Street a. Comprehensive Plan Amendment Page 3 of 7 City of Centerville Planning and Zoning Commission November 12, 2024 b. Rezoning Administrator Statz introduced this item as presented in the packet, noting that a public use is an allowed use in every district on the Table of Allowed Uses; he added that the rezoning from M-2 to P-1 is cleaner and a more transparent process for the future use of the property. Centennial Schools Superintendent Jeff Holmberg gave a brief presentation on the reason for wanting to purchase the LaLonde property, noting access adjacency to Centerville Elementary and an emphasis on their long-range planning efforts. Mr. Holmberg added that their long-range plan looks at enrollment, educational capacity, space for students, and amenities across the school district, including space for extracurricular activities. Mr. Holmberg reviewed the districtÓs long range planning process. Mr. Patrick Chaffee, Executive Director of Business Services with Centennial District provided a brief overview of the school districtÓs needs outlined in the long-range plan. Mr. Chaffee explained that the school is interested in purchasing the LaLonde property, but does not intend to build anything on the property at this time; he added that the purchase of this property would be a readjustment of where they were initially looking at heading, and that acquisition of this property would allow them to address safety concerns with parent and bus traffic. Mr. Chaffee presented a preliminary concept plan for discussion purposes, noting that acquisition of this property would allow them to consider additional options in their long-range plan. Mr. Chaffee also said that they are very early in their planning process and that school board approval would be needs. In addition, Mr. Chaffee added that there would likely need to be a bond referendum for the communityÓs consideration. Discussion ensued about the flow of traffic, i.e. parental and bus traffic on Westview and at the intersection of Main Street. Discussion also ensued about the approval process (plat approval, site plan approval, and the Commission having the authority to review and approve the plans. Public Hearing Opened Chair Kruger opened the public hearing. Public Comments Heather Carciofini, 1652 Lakeland Circle expressed her support for rezoning the property to P-1 to allow the school to purchase the property; she added that Centerville Elementary school is the cornerstone of the community and a big reason many families chose to make their homes in Centerville. Ms. Carciofini added that as the number of families in the community rise, itÓs imperative that we provide the school the capacity they need to grow alongside the community. Ms. Carciofini stated that for these reasons she would like to ask the Planning and Zoning Commission to vote yes for the rezoning. Wendy Brilowski, 7124 Main Street stated that she wholeheartedly supports the school to acquire the property. She said that she thinks it encourages growth in the community while also maintaining a sense of small community and neighborhood feeling that everyone has been talking about. Cara Johnson, 1862 Patridge Place stated that she and her husband support the rezoning and comprehensive plan amendment that would allow the school to purchase the property. Ms. Johnson added that their support comes from their love of our small town and the elementary school is at the heart of this. She added that it is important to continue to support the development and upkeep of our schools, especially, as we see growth from young families. Ms. Johnson added that she Page 4 of 7 City of Centerville Planning and Zoning Commission November 12, 2024 believes this a great example of growth in the downtown, but in a different way than what was previously imagined in the Downtown Master Plan. Ms. Johnson stated that it would be good to see expansion lead to more community use of an auditorium, gym or field-type space, adding that she would like to see a plan that protects the beautiful waterfront, slope of the land, and safety of children as a top priority. Nancy Golden, 1564 Lakeland Circle expressed support for the rezoning of 1687 Westview Street to allow the Centennial District 12 to purchase the property. Ms. Golden stated that there has been significant growth in the number of kindergarten classrooms between 2004 and today and that a strong school system is at the heart of every community, further adding that children are our future. thth Ms. Golden also stated that between March 25 and July 20 of this year, residents were asked to rank their top 5 priorities for our community at four different events. Ms. Golden reviewed the results noting the following: 1.Community center 2.Splash pad 3.Pickleball courts 4.Playground equipment 5.Warming hours and concession stand. Ms. Golden also stated that she would like to propose that the city of Centerville convene an exploratory committee to discuss an option of a joint venture between the city of Centerville and the Centennial School District 12 for the purpose of a shared space on 1687 Westview Street. Ms. Golden noted that the school would have priority of the proposed shared space during the school calendar and the community could use the space during the evening, weekends, and non-school calendar. Further, the shared space would be used for a community center, splash pad, pickleball courts, and a gym. Ms. Golden also noted that basketball, a concession stand, and an indoor walking track could also be included in this space. Ms. Golden added that since the playground equipment upgrade has already been approved, a shared space would mean that the top 5 goals the community has requested would be met and she is requesting that the Commission approve the rezoning. The public Hearing was closed at 7:45P.M. Motion by Commissioner Thompson seconded by Commissioner Kalina to Close the Public Hearing. All in favor. Motion carried. V. AWARDS, PRESENTATIONS, APPEARANCES 1. None VI. OLD BUSINESS 1. None VII. NEW BUSINESS 1.Cannabis Ordinance Administrator Statz introduced this item as presented in the packet. Discussion ensued about limiting cannabis retail sales to the business district. Administrator Statz recommended adding this use as a conditional use on the Table of Allowed Uses, Table 156-A. Discussion ensued about restricting cannabis retail businesses 1000 feet from a school and 500 feet from daycares. The Commission discussed the radius of day cares, noting that they would like to include home-based Page 5 of 7 City of Centerville Planning and Zoning Commission November 12, 2024 licensed day cares in the language. Attorney Baumgartner noted that the state statute speaks mostly to non-residential licensed day cares. The Department of Human Services (DHS) has a list of licensed day cares, and the Commission would like there to be a 500-foot radius from licensed day cares regardless of if they are brick and mortar or home-based. Staff will look up the licensed businesses and draw a map showing the 500-foot distance from a licensed day care, and this th information will be provided to city council at their December 5 meeting when the draft ordinance st goes to council for 1 reading. Discussion also ensued about the local registration process. Attorney Baumgartner advised the city to approve the first application that meets all the state and local requirements, because it is easier and does not raise concerns from a discrimination standpoint. Attorney Baumgartner said that he could add language about handling applications if two come in at the same time. Discussion ensued about compliance checks: age verification and merchandise (inventory and licensing). Motion by Commissioner Seppala seconded by Chair Krueger to adopt the ordinance regulating the sale of cannabis, limiting retail cannabis businesses 1000 feet from a school, and limiting them to the business district known as B-1 and B-2 and adding a definition for a day cay to include in-home licensed daycares, and to adopt cannabis retail businesses for a conditional use. All in favor. Motion carried. 2. LaLonde Property 1687 Westview Street a. Comprehensive Land Use Amendment b. Rezoning Administrator Statz introduced this item as presented in the packet, adding that there was support from the public on the rezoning and comprehensive land use amendment. Motion by Commissioner Nelson seconded by Commissioner Seppala to recommend approval of the Comprehensive Plan Amendment and Rezoning Applications from Centennial School District 12 for 1687 Westview Street, with findings as presented and including a request that the school and the city engage in a discussion about adding a community center space to the project. All in favor. Motion carried. 3. Call for a Public Hearing Î Table of Allowed Uses Administrator Statz introduced this item as presented in the packet, noting the need to expand the table to allow businesses that are not on the table. Motion by Commissioner Thompson seconded by Commissioner Olson to call for a Public Hearing to amend the Table of Allowed Uses to Include Businesses that Involve Light Assembly and Light Manufacturing and others. All in favor. Motion carried. 4. Accept Resignation of Matthew McCabe and Declare a Vacancy on the Commission Administrator Statz introduced this item as presented. Chair Krueger thanked Matt for his time. Motion by Chair Krueger, seconded by Commissioner Seppala to recommend acceptance of Matthew McCabeÓs resignation and the declaration of an opening on the Planning and Zoning Commission. All in favor. Motion carried. IV. APPROVAL OF MINUTES 1. October 1, 2024, Planning & Zoning Commission Meeting Minutes Page 6 of 7 City of Centerville Planning and Zoning Commission November 12, 2024 Administrator Statz introduced this item as presented in the packet. There were not any revisions. Motion by Commissioner Thompson, seconded by Commissioner Kalina to approve the October 1, 2024, minutes. All in favor. Motion carried. IV. ANNOUNCEMENTS/UPDATES 1. Council Member Russ Koski Council Member Koski reported that there was a fire steering committee, and they will extend the contract with SBM for another year while they work on a more robust contract with them. Council member Koski also thanked Matt McCabe for his service on the Planning and Zoning Commission. AdministratorÓs Report Administrator Statz reviewed the report as presented in the packet. V. ADJOURNMENT Motion by Commissioner Olson, seconded by Commissioner Thompson to adjourn the meeting at 8:38 p.m. All in favor. Motion carried. Page 7 of 7 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 5, 2024 Administration IX.3 TITLE OF ISSUE: Changes to the City's Organizational Chart BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached memo for more information COST AND SOURCE(S) OF FUNDING: Net decrease in overall payroll. Savings spread across several departments. REQUESTED COUNCIL ACTION: Motion to authorize the changes to the city's Organizational Chart, including all of the actions noted in the staff memo. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Staff Memo;Org Charts; Staffing History Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: December 5, 2024 Administration . TITLE OF ISSUE: Advertisement for Open Public Works Technician Position BACKGROUND AND SUPPLEMENTAL INFORMATION: With the changes to staff positions resulting from the retirement of the Public Works Director, we are left with a vacancy in the Public Works Department for a Public Works Technician. Staff is requesting authorization to advertise for an open Public Works Technician position with a hiring range from Steps 1 - 5 (of 9), Grade 6. This would equate to a 2025 pay range of $25.84/hr to $31.92/hr, depending on the candidate's experience. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to authorize advertisement for an open Public Works Technician position with a hiring range of Steps 1 -5; Grade 6 on the Pay Matrix. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Job Description and Posting Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ Minnesota City Jobs Public Services Technician POSITION SALARY RANGE: $52,208.00-$76,710.40/$25.10-$36.88/hr. LOCATION: Centerville HIRING SALARY RANGE: $52,208.00-$64,459.20 /$25.10-$30.99/hr. PAYSGRADE: 6 JOB TYPE: FT JOB NUMBER: n/a DEPARTMENT: PUBLIC WORKS OPENING DATE: 02/25/2024 CLOSING DATE: 3/22/2024, 4:00 PM CENTRAL Job Posng The City of Centerville is seeking applicaons for a Public Services Technician. The Public Services Technician will work in the Public Works Department under the direcon of the Public Works Director. Dues include but are not limited to: installs or maintains and repairs main water and sewer lines, manholes, catch basins, wells, li staons, water meters, cement work, buildings, parks, park equipment, property and related equipment and facilies. Also maintains roadways, including patching, ŋ lling potholes, paving, sweeping and snow removal (streets, sidewalks and trails). Also monitors and maintains ƷŷĻ ĭźƷǤƭ ǞğƷĻƩ ğƓķ ƭĻǞĻƩ ƭǤƭƷĻƒƭ͵ tƚƭźon requires the ability to respond to public inquiries in a courteous manner, providing informaon within the scope of knowledge or refers inquires to the Public Works Director or City Administrator. Posion requires responding to emergencies aer hours and rotang on-call duty evenings, weekends and holidays. For a full employment packet, including job descripon, please visit: Click here Applicaons will be accepted unl 4:00 p.m., Date . Completed applicaons should be submied to: City of Centerville, 1880 Main Street, Centerville, MN 55038; Email: __________@centervillemn.com. CITY OF CENTERVILLE P OSITION D ESCRIPTION Position Title: P UBLIC SERVICES TECHNICIAN Department: Public Works Accountable To: Public Works Director Status: Non-Exempt Date: February, 2024 PRIMARY OBJECTIVE OF POSITION: This position performs a variety of skilled and unskilled tasks as well as the regular and recurring maintenance, installation and repair work associated with the CityÓs streets, parks and utilities. Duties include maintaining and operating a wide range of motorized and non-motorized equipment and tools to accomplish assigned tasks. Work is to be performed cooperatively and in a manner that insures individual, co-worker and public safety. SUPERVISION RECEIVED: Works under the direction of the Public Works Director. This position is expected to work independently with limited supervision. SUPERVISION EXERCISED: None. ESSENTIAL DUTIES AND RESPONSIBILITIES: This position will perform both unusual and recurring tasks that require considerable knowledge and skill to operate equipment and tools for a variety of work situations and knowledge of standard safety procedures. The listed examples may not include all the duties performed by this position. 1. Performs assigned work to install or repair main water and sewer lines, manholes and catch basins. 2. Maintains roadways, including patching, filling potholes, paving, sweeping and snow removal. 3. Maintains and repairs wells, lift stations, related equipment and facilities, replacing related parts as necessary to return equipment to serviceable condition. 4. Takes readings on water meters; installs and/or repairs meters as necessary. 5. Performs basic carpentry, cement work and minor building maintenance. 6. Operates city vehicles safely to accomplish a variety of tasks, including but not limited to picking up and delivering materials and supplies; to remove debris from different locations and other related duties as assigned. 7. Performs On-Call duties on a rotational basis after business hours and on weekends. 8. Responds to public inquiries in a courteous manner, providing information within the scope of knowledge or refers the inquiry to the Public Works Director or City Administrator. 9. Attends professional development workshops and conferences to keep current of trends and development associated with Public Works. DESIRED QUALIFICATIONS AND COMPETENCIES: 1. Knowledge of maintenance equipment, construction and repair methods and procedures for streets, water and sewer lines, catch basins, pumping stations and other city owned facilities. 2. Knowledge of safety standards and precautions related to the job and work-related duties. 3. Ability to use the equipment and tools of the trade. 4. Ability to read and write and comprehend the English language. 5. Ability to understand and follow written and oral directions. 6. Ability to work cooperatively with others and establish and maintain effective working relationships with other employees and the general public. 7. Ability to perform job duties in all weather conditions and in uncomfortable conditions. 8. Ability to sustain continuous physical effort, including frequent bending, walking, manipulation of and heavy lifting of equipment. 9. Ability to inspect, maintain and operate proficiently light and heavy equipment, such as loader, bobcat, dump truck and snow plow. 10. Ability to work independently. 11. Ability and willingness to respond to emergencies after hours and on weekends. MINIMUM QUALIFICATIONS: Education and Experience 1. Must be able to obtain a Class B CDL within six months of employment with the City. 2. Must have obtained a high school diploma or equivalent. 3. Experience in public works functions, including streets, parks, water distribution, storm water and sanitary sewer collection systems. Must have the ability to work in all climates (i.e., indoors/outdoors; summer and winter). Equivalent or related work experience will be considered. 4. Knowledgeable of the operation of heavy equipment, mechanical repair and building maintenance. 5. Must be able to obtain a Class D water license and Class SD wastewater license within 12 months of employment with the City. 6. Must maintain licensing through continuing education and training. TOOLS AND EQUIPMENT: Must be able to safely operate and insure the safe operation of all pieces of equipment in the Public Works Department. PHYSICAL DEMANDS: Work is performed primarily outdoors in all kinds of weather and temperatures exposing the employee to inclement weather and hazards related to working with and around a variety of equipment, working in confined spaces, bending, twisting, kneeling, crawling, lifting of heavy objects, exercising physical exertion in performing heavy manual labor and dangers related to the digging up and repairing water and/or sewer lines. While performing the duties of this job, the employee is regularly required to be outside in varying weather and temperatures; frequent use of hands to finger, handle, or feel objects, tools, or controls; and reaching with hands and arms. The employee is occasionally required to stand, walk, bend, squat, step up and step across. The employee must occasionally lift and/or move up to 80 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. PRESSURES AND STRESS: The work is usually demanding and sometimes requires the incumbent to work beyond regular work hours. The assignments or work conditions can, on occasion, exert unusual stress or pressure. WORK ENVIRONMENT: The work environment characteristics described here are representative of those the employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to be outside in varying weather and temperatures. The noise level in the work environment varies from noise levels often found in an office setting to loud noises that are experienced when working with equipment at a construction site. SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference checks; pre- employment physical exam and drug screen; background checks. The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change. I have read and understand the contents and descriptions of this job description. That I have had the opportunity to ask any questions and have them answered. Signed: Date: Administrator’sReport December 5, 2024 CENTENNIAL FIRE DISTRICT Santa Parade The Centennial Fire District Firefighters will be hosting the Santa Parade on Monday, December 2nd this year.Santa leaves the Station at 6:00 pm. To participate, have any non-perishable food and new, unwrapped toys you would like to donate ready and, as Santa makes his way through your neighborhood, come out to visit us and put your food and toys in the truck! Santa will have treats for the kids along the route. If you won’t be available during the time Santa visits your neighborhood, simply leave your food donation by your mailbox with a label that reads “Santa Parade Donation,” and Santa will pick it up on his way. All donations will go to the Hugo Community Food Shelf that serves residents of Hugo and Centerville. We look forward to seeing you all along the parade route. See map for approximate times Santa will be on your street. COMMUNITY EVENTS The Centerville Lions are hosting Christmas in the Park on December 14, beginning at 3 PMat Laurie LaMotte Memorial Park. Spread the holiday cheer and make a difference in our community! How can you help? Donate non-perishable food, unwrapped toys, monetary donations. Help us fill our trailer. Pictures with Santa and his Elves. Horse drawn Carriage rides. And more! This is a FREE event. ADMINISTRATION City Clerk Celebrates 25 Years th Teresa Bender recently celebrated her 25 Anniversary as a Certified Municipal Clerk. During Teresa’s tenure as the city’s Clerk, a lot has changed and in a world of uncertainty, the city has been fortunate to have the steady and reliable talents of Ms. Bender steering the ship. Congrats to you on your incredible milestone! Metro I-Net Annual Visit Annually, a representative from Metro I-Net visits with city staff to review their service with us, ensuring we are getting what we need out of their organization. Executive Director, Holly LaRochelle conducted the visit and reviewed enhanced security measures they are putting in place after a year in which email Phishing campaigns affected five of the member communities. Holly also reviewed new tools we can use to monitor training, help desk usage and other metrics. Email Security Breach Update rd Staff has completed our review of the email security breach from earlier this year, working with a 3 party consultant to analyze what files or emails were accessed. After reviewingall of the emails accessed by the threat actor, we have identified three individuals whose private information may have been compromised. Those parties have been notified of the breach and offered credit monitoring services, free of charge. The rd costs tothe city for the 3 party consultant and credit monitoring services arebeing reimbursed through the city’s insurance carrier. The city has also worked with the consultant and the League of Minnesota Cities Insurance Trust to find ways to minimize our risk of this type of event in the future. There is no ongoing threat to the city’s systems. ELECTIONS Canvassing Voting results were canvassed at the November 13, 2024, City Council Meeting. The terms for Mayor and the 4-year Council seat begin on the first Monday in January, while the 2-year council seat election, won by Anita Rios, allows the newly elected councilmember to take office at any time. Councilmember-elect Rios has chosen to be sworn in with Mayor-elect Golden and Councilmember-elect Kubat at the first Council Meeting in January. ADMINISTRATION Meeting and City Hall Schedule December 3, 2024, 6:30 p.m. – Planning & Zoning Commission December 4, 2024, 6:30 p.m. – Parks & Recreation Committee December 5, 2024, 6:30 p.m., City Council Special Meeting December 11, 2024, City Council Work Session, 5:00 p.m., 6:30 p.m., Regular Meeting December 18, 2024, Economic Development Meeting has been cancelled. CENTENNIAL LAKES POLICE DEPARTMENT Police Governing Board The Police Governing Board met on November 18 at CLPD headquarters in Circle Pines.Updates from the Chief were given about improvements around the building, including a new gate to the parking lot, new concrete near the front door and the creation of two additional parking spots. Chief Mork also reported that the department is fully staffed with two officers nearing completion of their training. Annual compensation adjustments for the Chief, and support staff were approved along with several union agreements related to minor contract issues and health insurance. Dates for 2025 meetings were set, with the next Police Governing Board meeting set for February 10, 2025. ENGINEERING TH 20Avenue (CSAH 54) Corridor Study Staff recently met with County Engineering staff to discuss the timing, funding and logistics for projects along the corridor. County staff will be sending a draft of the schedule for the various projects along with cost share estimates to the cities in the next month or two. 2025 Thin Overlay Project The City Engineer and Public Works Director have been examining streets and working with the Finance Director to scope a potential overlay project for 2025. The street fund has roughly $1 Million in available cash to spend. An overlay project was last done in 2022. For the past 10 years or so, the city has been doing bituminous (blacktop) overlays in lieu of seal coating. The overlays aim for a cycle of around 15 to 20 years, where seal coating was on a 5-to-7-year rotation. In the end, the overall cost is roughly the same, but we believe the results are better with the overlays. Homes along the route of the overlay project are generally asked to contribute a small portion of the cost (usually about 20%), through special assessments. The remaining costs come from the street fund which is supported by general levy taxes and franchise fees. PUBLIC WORKS Solar on Public Buildings Grant On this agenda is approval of the grant contract between the city and the state of Minnesota. The agreement lays out the particulars of the grant agreement and is the final step prior to beginning construction of the project. Public Works Director Retires After 30+ years with the City of Centerville, Paul Palzer will be retiring from his position as the Public Works Director and Building Official. Paul’s long career started when he was the only full-time employee of the city and saw the advancement of much of the city’s development and infrastructure. The high quality housing stock, roads, sewers, and water we enjoy today have a lot to do with Paul’s attention to detail and hard work over the years. Thanks for your years of dedicated service, Paul. COMMUNITY DEVELOPMENT Planning and Zoning Commission Open Seat The Planning and Zoning Commission will be accepted the resignation of one of its members earlier this month, meaning that there is an opening on the board. Interested candidates should contact city hall for an application or you can find one online at www.centervillemn.com Next Meeting The next meeting of the Planning and Zoning Commission will be December 3. Agenda items include: 1. a public hearing on the Table of Allowed Uses to discuss uses such as light manufacturing and other types of businesses that are not included on the current Table. 2. Review and Comment on Peltier Ponds Development (Libel property) because it is in an Adjacent Jurisdiction. Public Hearings At the December 3 meeting, the commission will hold public hearings on: The Table of Allowed Uses – an update to the table to include uses that are not currently included on this table. stnd Old Mill Estates 1 and 2Additions The development security has been reduced to $20,000, pending receipt of approval from the Rice Creek Watershed District of the final wetland delineation. rd Old Mill Estates 3 Addition rd The developer of Old Mill Estates is proposing a 3 Addition concept that went before the Planning & th Zoning Commission for a “Concept Review” at their March 4, meeting. This subdivision was always a stnd part of the discussion when Old Mill Estates (1 and 2 Additions) was platted. However, the developer needed more time to work out wetland and power line easement issues. With some of those issues more in hand, the proposed subdivision would break up Lot 8, Block 2, into 4 lots (3 new lots). Block 7 Property (Downtown) The prospective developer again met with city staff the week of October 28 and presented some renderings of potential townhomes. Staff discussed architectural requirements, CDBG grant restrictions and other logistical issues with the site. 1737 Main Street (Block 3) Staff received a call from a business owner asking about using Block 3 as a place for a new building to house their Photography Studio. The business currently rents space in Minneapolis and is looking to build and own their own structure. Their initial thoughts were to build a single-story commercial building of around 3,500 – 5,000 square feet. The potential owners were set to look at the site this week and get back to city staff sometime in the next few weeks with any concerns. Max Storage The developers of Max Storage have decided wait until spring to begin construction of Phase II. A sign permit application has been submitted for a permanent sign to be installed for Caliber Collision, a tenant in the existing building. A temporary sign hangs where the permanent sign will end up. 2062 Fairview Street – Design House Greetings Design House Greetings is considering a second building to expand their current operation in Centerville. A concept plan was reviewed at the Planning and Zoning Commission meeting on September 3. A formal Site Plan Review application is anticipated in the coming weeks. Kwik Trip The city council approved a reduction in the development’s security, with the final escrow release coming at the end of the 2-year warranty period (Dec. ’24) Bay View Villas (Waterworks Site) At the last City Council meeting, final payment of outstanding claims was authorized. A final accounting of the escrow account is being completed and a refund of any remaining funds will be sent in the coming weeks. 1687 Westview Street (LaLonde Property) An application for a Comprehensive Plan Amendment to change the guided land use from Central Business District/Mixed Use to Public/Institutional, along with an application for a subsequent rezoning from M-2 Mixed Use Neighborhood to P-1 Public were jointlysubmitted by the landownerand school district on October 15, 2024. A public hearing for these zoning applications washeld on November 12, at 6:30 PM at City Hall. The Planning Commission took public comment and ultimately recommended approval of both zoning requests. The City Council will review these requests at theirDecember 5 meeting. The school district will be on hand at the meeting to review their future plans for the property and Centerville Elementary School as a whole. While the school does have a general plan for the future needs of the school, it is important to note that the project is only in its concept phase. No funding has been allocated and no timeline on the improvements havebeen set. City staff, including the city attorney and consulting city planner have reviewed the zoning requirements and believe that the school may be able to purchase the property and construct the improvements without the proposed zoning changes. However, making these revisions to the Future Land Use Map (Comp Plan) and Zoning Map provide a more transparent set of documents for future residents to better understand the planned use of the site. Further, the changes allow for a more orderly process of development for the property, avoiding issues with a building that would, otherwise, straddle zoning districts, etc. The school has expressed a willingness to engage with the city to explore the possibility of providing community space in the new addition and finding other ways to cooperatively utilize the property as a shared asset. Again, there are no immediate plans for any of these improvements and a dedicated funding source has not been identified by either the school or the city. st 7075 21Avenue S. st The city’s Zoning Administrator issued a Zoning Letter to a prospective buyer of the property at 7075 21 Ave. S. The requester is a real estate related business, installing signs and sign posts for various relators around the metro area. The operation would feature 6 full time employees and 4 part-time, seasonal employees. The business would occupy about 7,500 square feet and may look to lease the remaining 5,000 square feet. In general, the letter supported the use as allowed under the zoning code and/or as a legal non- conformity, siting the continuance of the existing use. No major changes to the property are proposed at this time. We understand the business to have a purchase order in place, moving forward with their due diligence process before finalizing the acquisition. Development Inquiries Business owner interested in Block 3 (1737 Main St) for a new, single story commercial building. COMMUNITY ENGAGEMENT (October 2024) Website 2.0k users 1.9k new 7.0k page views Website (Featured News) Stay Connected Follow us on social media Garbage Pickup Delay Smart Irrigation Controller Rebate Thanksgiving Day & Day After City Offices Closed Winter Tips Name a Snowplow Contest Budget Truth and Taxation Public Hearing on December 3 ReaderBoard (11,000+ cars/day) MeetingSchedules Trunk or Treat EDA Vacancy Centennial Fire Trick or Treat Early Voting Election Judge Thank You Santa Parade Social Media (577 X; 913 FB Followers) (634/2272 Total Impressions) City Accounts o 10/4CC Packet (72/167) o 10/7 Centennial Fire Meal Packing Event (56/435) o 10/8 Local History Series –NMTV Ep. 4 (97/153) o 10/11EDA Packet (74/274) o 10/14Business Appreciation Event(78/299) o 10/18CC Packet (86/289) o 10/26 Absentee Balloting (62/292) o 10/26 Trunk or Treat (109/363) CommunityEmailList (264email addresses) Upcoming Meeting Agendas, Admin. Report& Newsletter Business EmailList (65 email addresses) 11/07/24 – Monthly Small Business Call 11/07/24 – Small Business Saturday/Shop Local Google Business Profile 226 profile views 59 people asked for directions 49 calls 89 website visits Informational Kiosk – Cornerstone Park Trunk or Treat North Metro TV YouTube Centerville History Clip Ep. 4 (286 Views via social media; 40 via YouTube) Candidate Interviews (combined views – 544) Channel 16 (SD); 799 (HD) Election Interviews City Meetings Website Info on Home Movies to DVD Meeting Podcasts 5 meetings – total of 194 downloads Sign up to Receive Text Messages and/or to be Added to the City’s E-Blast Receive text messages about upcoming events on the city calendar and the parks calendar. From the City’s Website Click on the “Notify Me” icon to receive texts messages with information about upcoming events on the city calendar and the parks calendar. Click here to be taken directly to this page. Sign up to be added to the city’s e-blast list to receive meeting agendas, meeting packets, newsletters, the Administrator’s Report, and other pertinent information via email. Click here to sign up via a Google Doc form. Once your information is submitted, your email will be added to our email distribution list. Click here to be taken to the “Stay Connected” page where you can then create an account and complete the Google Docs form. STAFF ACTIVITY Staff Training Assistant Administrator – Digital ADA for Website Advocacy Work City Administrator – Attended Rice Creek Watershed Dist. City-County Partner Meeting City Administrator – Attended Centennial Area Chamber of Commerce Meeting Assistant Administrator – Anoka County Regional Economic Development Committee Meeting Grant Opportunities Investigated Met Council Environmental Services (MCES) Inflow and Infiltration (I&I) Grant o Submitted Application o Grant would provide 50% matching funds for private property owners to televise and repair sanitary sewer lines to their homes. RCWD Grant for Stormwater Treatment o To be discussed at the City Council Work Session o Grant would provide up to 50% matching funds for the city to construct a stormwater reuse system at city hall that would provide irrigation for the campus, using stormwater. Solar on Public Buildings Grant o Grant has been awarded to the city. A formal Agreement is on the City Council Agenda for Approval o Grant will provide 60% of the cost for a solar panel system on City Hall and the Fire Station. A federal tax credit will provide another 30% of the funds, with the city’s share of the cost at 10%. Minnesota Pollution Control Agency Climate Action Grants – 2 Opportunities. $1.5M available with $50,000 max per application. Application deadline is January 9, 2025. o MPCA-Local Climate Action Planning Grant o MPCA-Local Climate Action Implementation Grants o Examples of projects that could be funded are: Developing a plan to prepare community buildings for extreme weather Planning infrastructure to reduce the impact of extreme heat Taking a Gold Leaf Challenge action to increase energy efficiency Improving access to clean transportation options