HomeMy WebLinkAbout2025-02-05 P & R WS & Meeting
CITY OF CENTERVILLE
PARKS AND RECREATION COMMITTEE WORK SESSION &
MEETING AGENDA
Wednesday, February 5, 2025
5:30 p.m.
Live stream at: https://northmetrotv.com/centerville-stream/
WORK SESSION
I.CALL TO ORDER
1.Roll Call
II.PRESENTATIONS/APPEARANCES
1.MWP Recreation (5:30 p.m.)
2.Midwest Playscapes
3.Webber Recreational Design, Inc. (5:51 p.m.)
III.ADJOURNMENT
MEETING
I.CALL TO ORDER
1.Roll Call
II.APPROVAL OF AGENDA
1.Call for Changes to the Agenda
III.AWARDS/PRESENTATIONS/APPEARANCES
1.Eagle Scout Project (L. Peterson)
IV.PUBLIC HEARINGS
1.None
V.COMMITTEE BUSINESS (UNFINISHED)
1.Disc Golf
2.Pickleball Courts Î (Previous Motion, Discussion of Mats & On-Going Maintenance
ÎStorage, Annual Installation, Etc.)
VI.COMMITTEE BUSINESS (NEW)
1. Authorization of P & R Committee Staff Liaison Approval Î Requests for Facility
Usage
a. Request for Facility Permit, Use of LaMotte Hockey Rink - Centennial Youth
Hockey, Monday-Thursdays, January 6 Î February 27, 2025 (6-7 p.m.)
b. Centennial Community Education Request for Use of LaMotte Park Î July
23-Aug. 13, from 5-7:15 p.m. for Soccer
c. Centennial Lakes Little League Request for Use of LaMotte Park Ballfields Î
April 1-Sept., M-F from 4 pm-dark, Sat. & Sun. 10 a.m.-2 p.m. (Park
Cleanup April 21 Î Rain Backup April 22)
2. Name a Snowplow Contest
3. Nissa Larson Fete des Lacs Annual 5K/8K/Kids Run
4. Park Cleanup (April 19 or 26, 2025)
5. Appoint Subcommittee Î Laurie LaMotte Park Equipment
VII. APPROVAL OF MINUTES
1. October 2, 2024, P & R Meeting Minutes
VIII. ANNOUNCEMENTS/UPDATES
1. Staff Updates (Skate Night, Feb 15, 2025)
2. Committee Member Update (Comprehensive Tree Plan, Feb. 15
Skate/Sled Night & Fiore Tree)
3. Council Liaison Update
IX. ADJOURNMENT
INFORMATION
REMINDERS
Planning & Zoning Commission Î Tuesday, February 4, 2025
City Council Work Session & Meeting Î Wednesday, February 12, 2025
Economic Development Authority Î Wednesday, February 19, 2025
Parks & Recreation Î Wednesday, March 5, 2025
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 5, 2025
Administration
WS I.1
TITLE OF ISSUE:
Meet & Greet RFP Vendors
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Letters were forwarded to potential vendors for submittal of reverse RFPs for equipment replacement at Laurie LaMotte Memorial
Park on January 27, 2025 in an attempt to allow vendors ample time for their completion of their RFPs.
Vendors will be given 20 minutes to provide background about themselves, their company, products, etc. The vendors have been
provided with guidelines for their appearance at the Work Session. This procedure will ensure that the same information is given to
all vendors assisting in uniformity and fairness. Following the on-site visit, all vendors will receive answers to all inquiries at that
meeting, assisting in uniformity and fairness.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
N/A
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Letters & Emails
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
From:Teresa Bender
To:Teresa Bender
Cc:Heidi Grahek
Subject:FW: Vendors Meeting w/P & R Committee
Date:Thursday, January 30, 2025 3:17:41 PM
Attachments:Teresa Bender.vcf
Importance:High
Dear Vendors:
As the City has been approached with requests for opportunities to meet and discuss vendor
capabilities, offerings/discounts, history, etc. The Committee will be holding a Work Session on
February 5, 2025, from 5:30 p.m. – 6:30 p.m. The Committee would like to schedule each vendor a
20-minute interval and they look forward to your attendance.
Guidelines for Vendors:
You may introduce yourself, provide a gamut of offerings, discounts, vendor history, capabilities,
credentials, and references. Committee members may thank you for your attendance, but no other
verbal interaction will be had with vendors during this meeting. Language was contained in the letter
outlining the RFP requirements that an onsite meeting will be held; vendor attendance is optional. All
questions would be noted and answers to the questions will be forwarded to all vendors that have
been selected to participate in the RFP process. The Committee will be organizing a sub-committee
to meet on site, evaluate the received RFPs and they will be making the recommendation to the full
committee for the successful vendor associated with the project. The on-site meeting will be within
the February 11-February 13, 2025 timeframe and vendors will be notified one week prior.
Please let me know your availability for the Work Session scheduled for 5:30 p.m. – 6:30 p.m.,
February 5, 2025. Time slots: 5:30-5:50; 5:51-6:11; 6:12-6:32 p.m.
Thank you in advance for your inquiries and we look forward to hearing from you.
Sincerely,
Teresa Bender
January 27, 2025
Midwest Playscapes
8632 Eagle Creek Circle
Savage, MN 55378
Sent via email:
RE: Request for Proposals Î Park Equipment
City of Centerville, MN
Dear Midwest Playscapes:
The city of Centerville is soliciting proposals from qualified firms for a project to furnish
and install playground equipment at its largest park. This project is the first of several
major playground replacement projects the city intends to undertake in the next 15 years.
Proposal Format
Rather than a traditional request for proposals (RFP), where we outline the scope of what
we are looking for and ask for a price quote, we will work Ðin reverseÑ. This RFP will
outline a total budget for the project and ask for a proposal which details what you would
offer the city within that budget. There will, however, be some minimum performance
standards and suggested equipment styles required by the request, but the goal is to let
you do what you do best: create a cohesive, fun and functional playground for our
community, while staying within our budget.
Project Budget
The city has established a full project budget of $427,000. Your proposalÓs maximum
cost should be at or below this number, including all work from start to finish.
Proposal Requirements
The proposal should include the following elements:
Firm background
o Staff profiles
o Project examples
o References
Project narrative
o Project approach
o Design intent (themes, flow, visibility to parents, etc.)
o Public Engagement
Full color, 3D rendering of the proposed project
Specific product details
o Play equipment
o Bordering
o Surfacing/Fall protection
o Underlayment, etc.
Detailed project schedule
Outline of recommended maintenance regimen (to be performed by others)
Description of any alternates or options proposed
Proposal Evaluation
Your proposal will be evaluated by a panel of stakeholders, which may include Parks
Committee Members, City Staff, residents and other interested parties. Proposals will be
scored based on a number of factors, including:
General value of what is being proposed.
Quality and quantity of equipment and other products
Creativity of design
Integration of adaptive equipment
Ease of maintenance
Qualifications of your firm
The evaluation panel may or may not choose to interview firms prior to making their
selection.
The City reserves the right to reject all proposals or negotiate with multiple firms, after
the initial submittal to obtain a satisfactory proposal.
Minimum Requirements
The following are the minimum requirements for the proposed project
Provide a full color, 3D rendering of the proposed project superimposed on the
existing landscape.
o Allow for up to two revisions of the rendering based on feedback from
stakeholders
Attend up to 2 in-person meetings to discuss the project design (not including an
initial interview).
Prepare for, organize and attend any public engagement events proposed in your
submittal.
Project elements must include:
o Play structure designed for ages 2-5 years
o Play structure designed for ages 5-12 years
o Necessary separation of age-banded play structures
o Fall protection of adequate material, depth and radius around equipment,
confinement border, underlayment (sand, etc.), draintile, excavation
(including removal of excess soil), geotextile fabric and any other
appurtenances for the area surrounding the playground.
o Restoration of disturbed areas to pre-project conditions.
o Adaptive/Inclusive Play Equipment
At least one piece of equipment accessible for children with
mobility challenges (wheelchair, etc.)
At least one piece of equipment designed to be used by children
with a range of sensory abilities (Autism spectrum, etc.)
Proposals are encouraged to incorporate more than the minimums
for adaptive/inclusive equipment where practical.
The P&R Committee has selected some examples of
adaptive/inclusive equipment that they preferred and encourages
proposals to utilize similarly styled equipment but welcomes other
ideas as well.
ADA qualifying fall zone protection and accessible route surfacing
should be included in your proposal where necessary to
accommodate adaptive/inclusive equipment.
All equipment and materials must be chosen from those pre-approved through the
StateÓs Cooperative Purchasing Venture (State Bid).
Review and evaluate each piece of existing play equipment and propose to either:
o Remove and dispose of the equipment
o Salvage and deliver to alternate park location for reinstallation by others
o Leave in place, refurbish and incorporate into the new playground
Meet all applicable standards for playgrounds and playground equipment.
Complete the work during the 2025 construction season.
Existing Conditions
The city does not have a topographic survey of the site. Proposers will need to
rely on aerial photos and available contours.
The city does not have soil borings in the area. Our soils here are often heavy
clay with perched water lenses. Full-depth frost footings are a minimum
consideration along with an underdrain system.
There are very few utilities in the area. A GSOC Ticket is, of course, a necessity
but we do not anticipate major utility conflicts.
A trail system exists in the area. The proposal should include any connections to
that system.
Pre-Proposal Meeting
The city will host a pre-proposal meeting, on-site, to answer any questions you may have.
A representative from your firm should attend. All questions asked at the meeting will be
logged and a formal, written response will be distributed to all proposing firms, prior to
the submittal deadline.
Proposal Due Date/Time
The official Request for Proposals will be sent out, via email, on February 6, by the end
of the workday. Proposals are due by 4:00 PM on February 26 and may be hand-
delivered to City Hall or emailed to tbender@centervillemn.com. Late proposals will not
be considered.
Contract Award
It is anticipated that the evaluation panel will put forth a recommendation to the P&R
Committee at their regular meeting on April 2. The City Council will, then, consider the
recommendations of the P&R Committee at their April 23 meeting.
The winning proposal will work with the cityÓs attorney to enter into a contract for the
work. The proposal will become a part of the contract and will bind the proposer to
complete the work as described in the proposal.
Sincerely,
Teresa Bender
City Clerk/P&R Committee Liaison
cc: Athanasia Lewis Î Interim Administrator
Tedd Peterson Î Public Works Foreperson
Heidi Errickson-Grahek Î P&R Committee Chair
January 27, 2025
MWP Recreation
Mr. Jon Gilbertson
4800 Olson Memorial Highway, Ste. #130
Minneapolis, MN 55422
Sent via email: jon@mwprecreation.com
RE: Request for Proposals Î Park Equipment
City of Centerville, MN
Dear Mr. Gilbertson:
The city of Centerville is soliciting proposals from qualified firms for a project to furnish
and install playground equipment at its largest park. This project is the first of several
major playground replacement projects the city intends to undertake in the next 15 years.
Proposal Format
Rather than a traditional request for proposals (RFP), where we outline the scope of what
we are looking for and ask for a price quote, we will work Ðin reverseÑ. This RFP will
outline a total budget for the project and ask for a proposal which details what you would
offer the city within that budget. There will, however, be some minimum performance
standards and suggested equipment styles required by the request, but the goal is to let
you do what you do best: create a cohesive, fun and functional playground for our
community, while staying within our budget.
Project Budget
The city has established a full project budget of $427,000. Your proposalÓs maximum
cost should be at or below this number, including all work from start to finish.
Proposal Requirements
The proposal should include the following elements:
Firm background
o Staff profiles
o Project examples
o References
Project narrative
o Project approach
o Design intent (themes, flow, visibility to parents, etc.)
o Public Engagement
Full color, 3D rendering of the proposed project
Specific product details
o Play equipment
o Bordering
o Surfacing/Fall protection
o Underlayment, etc.
Detailed project schedule
Outline of recommended maintenance regimen (to be performed by others)
Description of any alternates or options proposed
Proposal Evaluation
Your proposal will be evaluated by a panel of stakeholders, which may include Parks
Committee Members, City Staff, residents and other interested parties. Proposals will be
scored based on a number of factors, including:
General value of what is being proposed.
Quality and quantity of equipment and other products
Creativity of design
Integration of adaptive equipment
Ease of maintenance
Qualifications of your firm
The evaluation panel may or may not choose to interview firms prior to making their
selection.
The City reserves the right to reject all proposals or negotiate with multiple firms, after
the initial submittal to obtain a satisfactory proposal.
Minimum Requirements
The following are the minimum requirements for the proposed project
Provide a full color, 3D rendering of the proposed project superimposed on the
existing landscape.
o Allow for up to two revisions of the rendering based on feedback from
stakeholders
Attend up to 2 in-person meetings to discuss the project design (not including an
initial interview).
Prepare for, organize and attend any public engagement events proposed in your
submittal.
Project elements must include:
o Play structure designed for ages 2-5 years
o Play structure designed for ages 5-12 years
o Necessary separation of age-banded play structures
o Fall protection of adequate material, depth and radius around equipment,
confinement border, underlayment (sand, etc.), draintile, excavation
(including removal of excess soil), geotextile fabric and any other
appurtenances for the area surrounding the playground.
o Restoration of disturbed areas to pre-project conditions.
o Adaptive/Inclusive Play Equipment
At least one piece of equipment accessible for children with
mobility challenges (wheelchair, etc.)
At least one piece of equipment designed to be used by children
with a range of sensory abilities (Autism spectrum, etc.)
Proposals are encouraged to incorporate more than the minimums
for adaptive/inclusive equipment where practical.
The P&R Committee has selected some examples of
adaptive/inclusive equipment that they preferred and encourages
proposals to utilize similarly styled equipment but welcomes other
ideas as well.
ADA qualifying fall zone protection and accessible route surfacing
should be included in your proposal where necessary to
accommodate adaptive/inclusive equipment.
All equipment and materials must be chosen from those pre-approved through the
StateÓs Cooperative Purchasing Venture (State Bid).
Review and evaluate each piece of existing play equipment and propose to either:
o Remove and dispose of the equipment
o Salvage and deliver to alternate park location for reinstallation by others
o Leave in place, refurbish and incorporate into the new playground
Meet all applicable standards for playgrounds and playground equipment.
Complete the work during the 2025 construction season.
Existing Conditions
The city does not have a topographic survey of the site. Proposers will need to
rely on aerial photos and available contours.
The city does not have soil borings in the area. Our soils here are often heavy
clay with perched water lenses. Full-depth frost footings are a minimum
consideration along with an underdrain system.
There are very few utilities in the area. A GSOC Ticket is, of course, a necessity
but we do not anticipate major utility conflicts.
A trail system exists in the area. The proposal should include any connections to
that system.
Pre-Proposal Meeting
The city will host a pre-proposal meeting, on-site, to answer any questions you may have.
A representative from your firm should attend. All questions asked at the meeting will be
logged and a formal, written response will be distributed to all proposing firms, prior to
the submittal deadline.
Proposal Due Date/Time
The official Request for Proposals will be sent out, via email, on February 6, by the end
of the workday. Proposals are due by 4:00 PM on February 26 and may be hand-
delivered to City Hall or emailed to tbender@centervillemn.com. Late proposals will not
be considered.
Contract Award
It is anticipated that the evaluation panel will put forth a recommendation to the P&R
Committee at their regular meeting on April 2. The City Council will, then, consider the
recommendations of the P&R Committee at their April 23 meeting.
The winning proposal will work with the cityÓs attorney to enter into a contract for the
work. The proposal will become a part of the contract and will bind the proposer to
complete the work as described in the proposal.
Sincerely,
Teresa Bender
City Clerk/P&R Committee Liaison
cc: Athanasia Lewis Î Interim Administrator
Tedd Peterson Î Public Works Foreperson
Heidi Errickson-Grahek Î P&R Committee Chair
January 27, 2025
Webber Recreational Design, Inc.
Mr. Jay Webber
1442 Brooke Court
Hastings, MN 55033
Sent via email: jwebber@webberrec.com
RE: Request for Proposals Î Park Equipment
City of Centerville, MN
Dear Mr. Webber:
The city of Centerville is soliciting proposals from qualified firms for a project to furnish
and install playground equipment at its largest park. This project is the first of several
major playground replacement projects the city intends to undertake in the next 15 years.
Proposal Format
Rather than a traditional request for proposals (RFP), where we outline the scope of what
we are looking for and ask for a price quote, we will work Ðin reverseÑ. This RFP will
outline a total budget for the project and ask for a proposal which details what you would
offer the city within that budget. There will, however, be some minimum performance
standards and suggested equipment styles required by the request, but the goal is to let
you do what you do best: create a cohesive, fun and functional playground for our
community, while staying within our budget.
Project Budget
The city has established a full project budget of $427,000. Your proposalÓs maximum
cost should be at or below this number, including all work from start to finish.
Proposal Requirements
The proposal should include the following elements:
Firm background
o Staff profiles
o Project examples
o References
Project narrative
o Project approach
o Design intent (themes, flow, visibility to parents, etc.)
o Public Engagement
Full color, 3D rendering of the proposed project
Specific product details
o Play equipment
o Bordering
o Surfacing/Fall protection
o Underlayment, etc.
Detailed project schedule
Outline of recommended maintenance regimen (to be performed by others)
Description of any alternates or options proposed
Proposal Evaluation
Your proposal will be evaluated by a panel of stakeholders, which may include Parks
Committee Members, City Staff, residents and other interested parties. Proposals will be
scored based on a number of factors, including:
General value of what is being proposed.
Quality and quantity of equipment and other products
Creativity of design
Integration of adaptive equipment
Ease of maintenance
Qualifications of your firm
The evaluation panel may or may not choose to interview firms prior to making their
selection.
The City reserves the right to reject all proposals or negotiate with multiple firms, after
the initial submittal to obtain a satisfactory proposal.
Minimum Requirements
The following are the minimum requirements for the proposed project
Provide a full color, 3D rendering of the proposed project superimposed on the
existing landscape.
o Allow for up to two revisions of the rendering based on feedback from
stakeholders
Attend up to 2 in-person meetings to discuss the project design (not including an
initial interview).
Prepare for, organize and attend any public engagement events proposed in your
submittal.
Project elements must include:
o Play structure designed for ages 2-5 years
o Play structure designed for ages 5-12 years
o Necessary separation of age-banded play structures
o Fall protection of adequate material, depth and radius around equipment,
confinement border, underlayment (sand, etc.), draintile, excavation
(including removal of excess soil), geotextile fabric and any other
appurtenances for the area surrounding the playground.
o Restoration of disturbed areas to pre-project conditions.
o Adaptive/Inclusive Play Equipment
At least one piece of equipment accessible for children with
mobility challenges (wheelchair, etc.)
At least one piece of equipment designed to be used by children
with a range of sensory abilities (Autism spectrum, etc.)
Proposals are encouraged to incorporate more than the minimums
for adaptive/inclusive equipment where practical.
The P&R Committee has selected some examples of
adaptive/inclusive equipment that they preferred and encourages
proposals to utilize similarly styled equipment but welcomes other
ideas as well.
ADA qualifying fall zone protection and accessible route surfacing
should be included in your proposal where necessary to
accommodate adaptive/inclusive equipment.
All equipment and materials must be chosen from those pre-approved through the
StateÓs Cooperative Purchasing Venture (State Bid).
Review and evaluate each piece of existing play equipment and propose to either:
o Remove and dispose of the equipment
o Salvage and deliver to alternate park location for reinstallation by others
o Leave in place, refurbish and incorporate into the new playground
Meet all applicable standards for playgrounds and playground equipment.
Complete the work during the 2025 construction season.
Existing Conditions
The city does not have a topographic survey of the site. Proposers will need to
rely on aerial photos and available contours.
The city does not have soil borings in the area. Our soils here are often heavy
clay with perched water lenses. Full-depth frost footings are a minimum
consideration along with an underdrain system.
There are very few utilities in the area. A GSOC Ticket is, of course, a necessity
but we do not anticipate major utility conflicts.
A trail system exists in the area. The proposal should include any connections to
that system.
Pre-Proposal Meeting
The city will host a pre-proposal meeting, on-site, to answer any questions you may have.
A representative from your firm should attend. All questions asked at the meeting will be
logged and a formal, written response will be distributed to all proposing firms, prior to
the submittal deadline.
Proposal Due Date/Time
The official Request for Proposals will be sent out, via email, on February 6, by the end
of the workday. Proposals are due by 4:00 PM on February 26 and may be hand-
delivered to City Hall or emailed to tbender@centervillemn.com. Late proposals will not
be considered.
Contract Award
It is anticipated that the evaluation panel will put forth a recommendation to the P&R
Committee at their regular meeting on April 2. The City Council will, then, consider the
recommendations of the P&R Committee at their April 23 meeting.
The winning proposal will work with the cityÓs attorney to enter into a contract for the
work. The proposal will become a part of the contract and will bind the proposer to
complete the work as described in the proposal.
Sincerely,
Teresa Bender
City Clerk/P&R Committee Liaison
cc: Athanasia Lewis Î Interim Administrator
Tedd Peterson Î Public Works Foreperson
Heidi Errickson-Grahek Î P&R Committee Chair
Timeline
Reverse RFP LaMotte Memorial Park Playstructure
February 5, 2025, 5:30-6:30 p.m.
Conversations)
Appoint 3 Member Subcommittee
February 11, 12 or 13, 2025 Subcommittee, P.W. Foreperson and Ms.
Bender on-site meeting – (Questions noted
February 17, 2025 Forward Q & A From Vendors to Vendors
February 26, 2025, 4 p.m.
March 10, 11, 13, 14, 2025
January 21, 2025
Contact: Erik Thorson, Chief Communications Officer, 763-324-4612, or e-mail:
Erik.Thorson@anokacountymn.gov
FOR IMMEDIATE RELEASE
SHIP Funding Available for Projects That Improve Community Health
Anoka County Public Health is once again offering an opportunity for neighborhoods and
community organizations to submit project proposals for Statewide Health Improvement
Partnership (SHIP) funding designed to help improve the health of area residents.
The funding, which will be given in the form of SHIP Partner Awards of up to $3,000 per
project proposal, is designed to increase sustainable opportunities to improve community health
through healthy eating, increased physical activity, and reduced commercial tobacco use.
Examples of the types of projects the funding could be used for include expanding access to fresh
fruits and vegetables, organizing a bike share program, or offering tobacco-free/vaping-free
resources and support.
Past projects have been successful at helping to improve health in Anoka County. Last
year, a SHIP Community Partner Award was provided to the Church of All Nations to purchase a
new refrigerator. This critical addition enhanced the church's efforts to provide fresh, nutritious
food to more than 120 community members throughout the year. The new refrigerator enabled
the Church of All Nations to store produce for longer periods while maintaining food health and
safety standards. This improvement has significantly bolstered their ability to meet the growing
needs of the community. A dedicated team of community members collaborates to make this
initiative successful, from picking up food donations and packing the fridge to publicizing the
availability of fresh produce and composting any unused items that are no longer viable. This
teamwork exemplifies the community's commitment to reducing food waste and increasing access
to fresh, healthy foods for all.
-more-
Respectful, Innovative, Fiscally Responsible
rd
Government Center 2100 3 Avenue, Suite 700 Anoka, MN 55303-5024 www.anokacountymn.gov
Office: 763-324-4700 Fax: 763-324-5490
Affirmative Action / Equal Opportunity Employer
SHIP Funding Available for Projects That Improve Community Health Î Add 1
Applications for this funding will be accepted now through March 14, 2025. The
application, instructions, and more information on the awards can be found at
https://www.anokacountymn.gov/3820/Community-Partner-Awards. Entities applying for the
grants do not need to be registered organizations, but they should be consistent, sustainable groups
within a neighborhood or community.
SHIP is a state-based program that promotes health and wellness in Anoka County by
forming partnerships with organizations located throughout the county to expand opportunities for
active living, healthy eating, and commercial tobacco-free living.
Further questions about the grants can be directed to SHIP@anokacountymn.gov or
763-324-4343.
-30-
DK:bv
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 5, 2025
Administration
III.1
TITLE OF ISSUE:
Eagle Scout Project - Use of Parks
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Mr. Luke Peterson will be on hand to update the Committee. The information from the last appearance of Mr. Peterson is contained
in your packet.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Update
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 5, 2025
Administration
V.1
TITLE OF ISSUE:
Disc Golf
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Chair Errickson-Grahek will provide prices associated with needed items for installation (e.g., forms/concrete/sand, signage, baskets,
etc.)
COST AND SOURCE(S) OF FUNDING:
Will be provided at meeting/Park Dedication Funding
REQUESTED ACTION:
Motion to Recommend to Council approval, purchase, installation of a disc golf course at Laurie LaMotte
Memorial Park in an amount not to exceed $XXXX and to direct the P & R Committee Staff Liaison to Submit
an Application for SHIP Grant Funding.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
SHIP Funding Application
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 5, 2025
Administration
V.2
TITLE OF ISSUE:
Pickleball Court(s)/Previous Recommendation to Council
BACKGROUND AND SUPPLEMENTAL INFORMATION:
This item has been placed on your agenda as staff has concerns regarding possibilities of injury with use of the mats versus other court
surfacing. Staff is also concerned about on-going expenditures associated with staff installation, transportation of the mats and storage
needs as there is currently limited storing capacity. Staff is suggesting that the funds that were previously motioned for for the
purchase of the mats be utilized for purchasing dividers between courts instead.
The committee's previous motion: Recommendation to Council to Expend up to $20,000 to stripe 3 courts, purchase portable nets and
a pickleroll for installation at the Laurie LaMotte Memorial Park hockey rink in 2025.
COST AND SOURCE(S) OF FUNDING:
$20,000 (Park Dedication Fees)
REQUESTED ACTION:
Discussion and possible motion
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
November 6, 2024
Administration
VI.
TITLE OF ISSUE:
Pickleall Courts - Laurie LaMotte Memorial Park Hockey Rink
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Please find the City Administrator's memorandum regarding this item.
COST AND SOURCE(S) OF FUNDING:
REQUESTED ACTION:
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Information contained in packet.
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
Memorandum
Date: November 1, 2024
To: Honorable Chair and Committee Members
Parks and Recreation Committee
From: Mark Statz, PE Î City Administrator/Engineer
Subject: Community Priorities Î Low-Cost Items
Background
Over the past several months, staff and Parks and Recreation Committee Members have
been working to gather input from the Community on priorities related to parks and other
community needs. Below is an aggregate of those efforts:
The first two priorities expose one of the limitations of this survey, which is the disregard
for the cost of the initiative. Clearly, the exploration of a Community Center and/or
Splashpad will also include a major examination of the relative cost of those
improvements and will likely require several years of budgetary preparation.
However, there are other items on this list which can be accomplished within a very
reasonable budget, not requiring as much advanced planning. A quick review of two
those follows:
LOW-COST COMMUNITY PRIORITIES
Pickle Ball Courts
Pickle Ball has become one of the countryÓs fastest growing sports. It is a mix of tennis
and table tennis. The draw of this game is wide reaching in that both young and old can
play. Many cities have found that they cannot build courts fast enough. Centerville has
already added Pickle Ball striping to our lone tennis court, located in Eagle Park.
Adding courts can be expensive due to the cost of land, excavation, concrete or
bituminous paving, fencing and associated parking. One opportunity that we have for a
more cost effective means of adding these courts would be to utilize the existing concrete
slab used for the hockey rink, in LaMotte Park. A the layout of 4 courts could be
accommodated within the rink while continuing to allow the existing full-court basketball
area to be undisturbed. See attached layout for more information.
Option 1 Î Existing Concrete Surface
Utilizing the existing concrete surface could be done very inexpensively (see costs
below).
Costs Î Option 1
Item Unit Price Qty Total
Striping $500 4 $2,000
Nets $1,000 4 $4,000
Total $6,000
Option 2 Î Sport Court Coating
More commonly, pickleball courts are built with a sport-court coating (over asphalt or
concrete), much like you see on a tennis court. This acrylic surfacing is much smoother
and is more conducive to the movements required for game play. It may also be a bit
safer in terms of cuts and scrapes during a fall. However, staffÓs conversations with
contractors who install this type of product revealed concerns over the coating being
submerged and frozen, as the case would be here. The price of the coating has not been
fully vetted, but some rough estimates are below.
Costs Î Option 2
Item Unit Price Qty Total
Coating/Striping $15,000 1 $60,000
Nets $1,000 4 $4,000
Total $64,000
Option 3 Î Temporary Surfacing (PickleRoll)
An alternative to the acrylic coating is a temporary surface which can be picked up and
put back down each season. Staff has explored one option for this type of surface sold
under the brand-name PickleRoll. While PicleRoll sells roll-out products as the name
suggests, their 4Óx4Ó flat panel system may be more practical. More research is needed if
we were to pursue this type of approach.
Costs Î Option 3
Item Unit Price Qty Total
PickleRoll $13,500 1 $54,000
Nets $1,000 4 $4,000
Total $58,000
The costs presented in all of the above options do not include ancillary items that may
make sense to add in the futures such as benches, fencing and other such amenities.
Disc Golf Course
See attached information from Chair Grahek.
Summary and Recommendations
Staff is recommending the purchase of 4 net systems and the striping of 3 pickleball
courts, at a cost not to exceed $5,500. Additionally, staff recommends the purchase of
one courtÓs worth of PickleRoll or similar temporary surfacing to test how well it
performs and how much effort it takes to install and reinstall. The cost of this purchase
would be $13,500. After receiving feedback from the public on the two different court
surfaces (bare concrete and PickleRoll), the committee could evaluate whether further
investment in temporary surfaces should be made. The courts would be set up on the
existing hockey rink, leaving the full court basketball area in place.
Staff is recommending that the Committee request financing of up to $10,000 from the
City Council for the project. Then, it would be prudent to approve one of the layouts
presented by Chair Grahek and authorize her to work with Public Works staff to begin
more detailed layout and construction planning.
Sport Court Layout in Hockey Rink
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 5, 2025
Administration
VI.1
TITLE OF ISSUE:
Requests for Facility Use
BACKGROUND AND SUPPLEMENTAL INFORMATION:
The Parks & Recreation Committee Staff Liaison would request to be authorized to approve park facility permits on behalf of the
Committee and report back to the committee with usage schedules.
This evening, you would have three requests for usage with one being addressed by staff due to cancellation of meetings, with one
requiring scheduling confirmation and one being for Centennial Community Education usage.
This would relieve the committee from consideration of these requests along with Council's consideration.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Motion to Recommend to Council that the Parks & Recreation Committee Staff Liaison have the authority to
approve or deny Requests for Facility Use.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 5, 2025
Administration
VI.2
TITLE OF ISSUE:
Name a Snowplow Contest
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Contained in your packet is a listing of submissions.
COST AND SOURCE(S) OF FUNDING:
$50
REQUESTED ACTION:
Motion to Recommend to Council the winner of the 2025 Snowplow Naming Contest.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
TimestampEmail AddressName - (If you are unde Parent/GuardianAddress (A requiremen Telephone NumberHow did you hear abou Name of Individual Authorizi Be creative
- Place the name you would like to enter below.
11/14/2024 21:48:02srunge@outlook.comSpencer Runge1859 Center St. Center 651-442-4807City NewsletterSpencer RungeKing of the Chill
11/18/2024 15:50:06becca_oldenburg@hotmail.comRebecca Oldenburg-Do1748 Peltier Lake Drive507-990-4442City NewsletterRebecca Oldenburg-DowninBlizzard of Oz
11/21/2024 18:25:03dylanrehnke15@gmail.comDylan Rehnke1916 Eagle trail 3208282115City NewsletterDylan RehnkeDarth Blader
11/24/2024 11:56:44deannacloomis@gmail.comChris Loomis7248 LaValle Drive 917-837-6119FriendChris LoomisSnow Shooter
11/24/2024 11:58:28deannacloomis@gmail.comChris Loomis7248 LaValle Drive918-837-6119FriendChris LoomisSnow Fly-er
11/24/2024 12:01:11deannacloomis@gmail.comChris Loomis (for Theod 7248 LaValle Drive917-837-6119FriendTheodore LoomisRadio Flyer
11/24/2024 12:46:12leannlind@yahoo.comLeAnn Lindgren 1859 Center St. Center 651 219-9702City NewsletterLeAnn Lindgren Plower Power
12/2/2024 14:07:40tbkdjohn@msn.comSelf6875 Mallard Way651 485 9941City NewsletterBev JohnsonMARK A PATHY
12/2/2024 14:27:09tbkdjohn@msn.comSelf6875 Mallard Way651 485 9941City NewsletterBev JohnsonMARK A PATHROS
12/3/2024 8:20:15kandnmounce@att.netKate Mounce1704 meadow Lane 417-597-9049City NewsletterFinn Mounce/ Kate Mounce Sherry shoveler
12/10/2024 9:25:30angelaconley18@gmail.comAngela Conley7149 Brian Drive, Cente6513070400City NewsletterAngela ConleyIce Ice Baby
12/22/2024 19:50:07rangitschandrew@gmail.comAndrew Rangitsch 1846 Laramee Lane6512385186City NewsletterAndrew RangitschPurple Thunder
1/13/2025 20:08:37tjkaupang@hotmail.comTory Kaupang1957 73rd street6126705650City NewsletterGreyden KaupangPlowexander the great
1/14/2025 16:05:39dylanrehnke15@gmail.comSelf1916 eagle trail Hugo M 3208282115WebsiteDylan RehnkeThe Blizzard Wizard
1/14/2025 16:06:32dylanrehnke15@gmail.comSelf1916 eagle trail Centerv 3208282115WebsiteDylan RehnkeFrosty the Snowplow
1/14/2025 19:03:57maxfrancois2820@gmail.comJerry Francois1735 Dupre Road Cent 651-230-3955Local NewspaperJerry FrancoisSnowzilla
1/15/2025 10:51:24bob.kris.miller@comcast.netKris Miller1665 Hunters Ridge La612 770 7313Utility BillKris MillerSANTRUXLILHELPR
1/15/2025 19:00:56jeremiah.s.johnson@gmail.comJeremiah Johnson 7042 Eagle Trail Cente 7634427450City NewsletterJeremiah JohnsonPlow Bunyan
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 5, 2025
Administration
VI.3
TITLE OF ISSUE:
Fete des Lac Run Coordinator Contract - Nissa Larson
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Ms. Larson has been on vacation, but promises to provide a proposal by Wednesday.
COST AND SOURCE(S) OF FUNDING:
TBD
REQUESTED ACTION:
Motion to Recommend to Council the Approval of Nissa Larson's contract for Fete des Lacs Race Coordination
as presented.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
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CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 5, 2025
Administration
VI.4
TITLE OF ISSUE:
Annual Park Cleanup
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Earth Day is on Tuesday, April 22, 2025. The Committee should schedule their annual event, along with a rain date assisting in
getting the word out for obtaining volunteers.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Set the date, no action is required.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 5, 2025
Administration
VI.5
TITLE OF ISSUE:
Subcommittee - Laurie LaMotte Park Equipment
BACKGROUND AND SUPPLEMENTAL INFORMATION:
It is felt that a subcommittee be appointed to meet with vendors on-site, evaluate proposals and make a recommendation to the full
Committee regarding the new equipment. A smaller group, whose schedule will allow for additional meetings and interest in the
equipment being proposed for purchase and installation would work well.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Motion to appoint a three member subcommittee for the proposed purchase and installation of play replacement
equipment for LaMotte park.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 5, 2025
Administration
VII.1
TITLE OF ISSUE:
October 2, 2024 P & R Meeting Minutes
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Please find the minutes for your review, modifications if needed and approval.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Motion to approve the minutes as submitted or with revisions.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
__________
__________
_______________________________________________________________
__________
_______________________________________________________________
__________
_____
_____
_____
_____
Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular
City of Centerville
Park and Recreation Committee Meeting Minutes
October 2, 2024
CITY OF CENTERVILLE
PARKS & RECREATION COMMITTEE
MEETING MINUTES
Pursuant to due call and notice thereof, the City of Centerville’s Parks & Recreation Committee
held their Regularly Scheduled Meeting on Wednesday, October 2, 2024,at 6:30 p.m. in Council
Chambers at the Centerville City Hall. The Regularly Scheduled Meeting was live streamed at:
https://northmetrotv.com/channel-15-live-stream.
REGULARLY SCHEDULED MEETING
I.CALL TO ORDER
Committee Chairperson Heidi Errickson-Grahekcalled the Regularly Scheduled Meeting of the
Parks and Recreation Committee, to order on October 2, 2024, at 6:37 p.m.
1.ROLL CALL
Present: CommitteeChairperson Heidi Errickson-Grahek
Committee Member Emem Akpan
Committee Member Kathy Freiermuth
Committee Member Ashley Fuchs
Committee Member Deanna Loomis
Committee Member Brian Peterson
Committee Member Katya Port
Also Present: City Clerk, Ms. Teresa Bender
City Council Liaison, Mr.Terry Sweeney
II.APPROVAL OF AGENDA
Motion made by Committee Member Fuchs, seconded by Committee Member Errickson-
Grahek to approve the amended agenda as presentedon this date. All in favor. Motion
carried.
III.AWARDS/PRESENTATIONS/APPEARANCES
1. None
IV.PUBLIC HEARINGS
1. None
Page 1 of 5
City of Centerville
Park and Recreation Committee Meeting Minutes
October 2, 2024
V. UNFINISHED BUSINESS
1. Comprehensive Tree Plan for Parks
Staff would like to bring this plan back to the Committee for consideration and guidance. The
inventory list from Rainbow Tree Service is on file, as are the older drawings from former
Committee Member Seeley. There have been past discussions regarding the need for
diversification of the flora in the parks and a planting/maintenance schedule which would cover
specific time frames.
It was suggested that a Sub-Committee be formed to explore options and develop a comprehensive
and sustainable tree growth plan, utilizing the information provided by Rainbow Tree Service and
former Committee Member Seeley, which would entail:
Developing short and long term goals
Consideration given to the loss of trees, including removal and replacement of currently dead
and dying trees/shrubs
Determine what types and ages of trees/shrubs to plant whether as a replacement or at a new
location
Plant trees to shade playgrounds at Acorn & LaMotte Parks
Plant trees near the lake a Hidden Spring Park
Plant trees by lakeshore(s) to help minimize erosion
Planting schedule: replace all trees in one park each year, replace 2 to 3 trees in each park
each year, replace dead and dying trees in each park first, then add new trees depending on
budget
Planting and maintenance: some or all by Contractors, Public Works Dept and/or Volunteers
Committee Members Fuchs, Loomis and Port, volunteered to be included in the Comprehensive
Tree Planning Sub-Committee with Committee Member Fuchs offering to chair it. City Clerk
Bender has additional information from Rainbow Tree Service to provide to the Sub-Committee.
VI. NEW BUSINESS
1. 2025 Skate/Sled Night (January 10 and February 15) – Wargo Activity Items
Mr. Todd Murawski, Program Services Supervisor for Anoka County Parks, responded to City
Clerk Benders request for availability and cost of rental for snowshoes, kick-sleds and fat tire
bikes for both Skate/Sled Nights. Yes, they are available for both nights with a total cost of $700.
Motion made by Committee Member Peterson, seconded by Committee Member
Errickson-Grahek to recommend to City Council to approve the expenditure, not to exceed
$800.00 for therental of Snowshoes, Kick Sleds and Fat Tire Bikesfor both Skate/Sled
Nights, January 10, 2025 and February 15, 2025, with any leftover funds to be used for
supplies/food. All in favor, Motion carried.
2. Trunk or Treat (October 26, 2024; 9:30 to 11:30 am)
Page 2 of 5
City of Centerville
Park and Recreation Committee Meeting Minutes
October 2, 2024
Volunteers Needed -
A flier was developed by staff, which is displayed in the Kiosk and some marketing has been done
for this event. Staff is looking to secure volunteers to stop at local businesses, ask them to post
the flier at their business (i.e. on a door or window) and hand them a letter with specific
instructions for participation in this event, such as registration, past participation numbers, etc.
Volunteers are also needed to host the Parks & Recreation booth during the event. Ideas are
needed for activities for the trick or treaters, etc. Committee Members Freiermuth, Errickson
Grahek, Fuchs and Loomis all offered to help. Committee Members Akpan, Peterson and Por
will not be available due to other obligations
Fun activities will also be included with Halloween fun items having been purchased for
distribution to the participants. Also discussed what food to provide: chips, etc.
3. Name a Snowplow Contest – Kick off at Trunk or Treat
Last year was the first time this contest was held. The winning name was Clearopathra, with the
winner receiving a $100 prize award.
th
Kick off for this year’s contest will be held at the October 26 Trunk or Treat event. The
unnamed snowplow may be available at this event.
Other promotional ideas include flyers to businesses,write-in entries, scanning a code and
other means of promotion as used the previous year.
The deadline date will be sometime in mid to late December, with selection of the winner
completed during the January 8, 2025 P & R Committee Meeting.
VII. APPROVAL OF MINUTES
1. Minutes of August 7, 2024 – Special Work Session & August Committee Meeting
Motion made by Committee Chair Errickson-Grahek,seconded by Committee Member
Akpan to approve the Minutes of the Special Workshop Meeting and the Minutes of the
Regularly Scheduled Meeting of the Park and Rec Committee, both held on August 7, 2024
as written. All in favor. Motion carried.
2. Minutes of September 4, 2024 – Special Work Session & August Committee Meeting
Motion made by Committee Chair _Errickson-Grahek, seconded by Committee Member
Fuchs to approve the Minutes of the Regularly Scheduled Meeting of the Park and Rec
Committee, held on August 4, 2024 as written. All in favor. Motion carried.
Page 3 of 5
City of Centerville
Park and Recreation Committee Meeting Minutes
October 2, 2024
VIII.UPDATES/ANNOUNCEMENTS
1. Staff Updates – Ms. Teresa Bender, City Clerk
a. LaMotte Park Play Structure(s)
Administrator Statz provided a written update to the committee members regarding the
recommendations made by this committee to the City Council which were approved. Please see
VI. New Business, 2 and #3 on pages 2 through 4 of September 4, 2024 P & R Committee Meeting
Minutes. The next step for the project is developing a Request for Proposals to send out to various
vender, which staff is working on this document and will provide a draft to the committee, for
review, at its November meeting. It is anticipated that working through the RFP process, over the
next several months, should allow the purchase and installation of the equipment during the
summer of 2025.
b. Fiore Tree
There has been communication between Mr. Dan Schmitz, Building Inspector, Code Enforcer and
Park Landscaper and Mr. Joe Palumbo of Palumbo Services to schedule a meeting to take a look
at some samples, determine the best size to purchase and discuss concrete base and installation.
The EDA is interested in assisting in funding additional items such as irrigation, lighting, audio,
nd
additional trees, etc. to the tree/park if costs exceed $25,000. As of the October 2 P & R meeting,
no meeting has yet been scheduled.
c. Other Park Updates
Acorn Creek Park – In addition to the work planned for LaMotte Park, the approved
Playground Equipment Plan includes the replacement of the decking on the playground in
Acorn Creek Park. These parts have been ordered and will be replaced over the winter.
Royal Meadows Park – Staff assured Council that efforts would be made to ensure the safety
and playability of the Playground equipment at Royal Meadow Park. The stair elements of that
playground, which were the main source of concern have been ordered and will be replaced
as soon as they arrive. The cost of these replacement parts fits within the parks annual
maintenance budget and will not come out of either capital fund.
d. Public Works - Parks Update for September
Prepping hockey rink boards for paint & installing material to hold water/ice
Acorn Creek Park - Addressed numerous issues with the Hydration station, with it constantly
running and leaking and removed a dead pine tree
Royal Meadows Park – moved weeds from back corner of this park
Working on scheduling a meeting with Palumbo Service regarding the Fiore Tree
Flushed hydrants within the parks
Emptied garbage and recycling containers
Watered the monument flowers
Page 4 of 5
City of Centerville
Park and Recreation Committee Meeting Minutes
October 2, 2024
2. Committee Member Updates – Committee Member Peterson
a. Movie in the Park
th
This event was held on September 14, showing The Garfield Movie with a good turnout of around
80-100 attendees plus lots of volunteers to help. It was warmer this year with no wind, but lots of
mosquitoes. Committee Member Peterson was very appreciative of all the volunteer help.
from committee members, the Scouts.
b. Hidden Spring Park
The Rain Garden Planting, was completed with the help of several Scouts, a few adults, with one
adult coordinating the plantings, and Committee Members Fuchs and Peterson
3. Council Liaison Updates – Mr. Terry Sweeney
There are a few parties interested in the Block 7 parcel
Corrections/modifications need to be made to several of the city’s plans, i.e. comprehensive,
downtown, etc.
It was stated to the council members the importance on staying informed about the Park &
Rec activities and their vision for the park lands.
Mr. Sweeney stated the Lions Club is a great resource for additional fundsand/or volunteers
needed for projects, activities, etc.
A question was asked about if there was a decision made about the replacement of the hockey
rink boards; therehas not been. A determination needs to be made by this committee to replace
them with wood or a wood substitute or if the park is revamped perhaps a new rink. The warming
house is in severe disrepair and needs to be repaired or rebuilt.
One of the top items listed on the survey of the public for improvements, additions or other
changes to the parks was building a new community center. Many people have differing ideas just
what a community center should be, therefore a definition should be developed of what Centerville
needs and can afford.
IX. ADJOURNMENT
Motion made by Committee Member Peterson, seconded by Committee Chair Errickson-
Grahek to adjourn the October 2, 2024 Park and Recreation Committee Meeting. All in
favor. Motion carried. Meeting adjourned at 7:42 pm.
Original transcription submitted by: Linda Neudecker, Recorder
Reviewed & modified by: Teresa Bender, City Clerk.
Page 5 of 5
CITY OF CENTERVILLEREQUEST
FOR ACTION
Agenda Item # Department: RequestedMeetingDate:
February 5, 2025
Administration
VIII.1
TITLE OF ISSUE:
Staff Updates
BACKGROUND AND SUPPLEMENTAL INFORMATION:
Skate/Sled Night flier has been in the kiosk for over a week, on the readerboard, website calendar and will be contained in the
Administrator's Report to be released on February 7, 2024 to over 200+ resident emails.
COST AND SOURCE(S) OF FUNDING:
N/A
REQUESTED ACTION:
Information only.
For ClerkÓs Use:
SUPPORTED DOCUMENTS ATTACHED
Motion By: ____________________________________
Resolution Ordinance Contract Minutes Plan Map
Second By: ____________________________________
Aye
Vote Record: Nay
__________
Other (specify) ____________
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Refer to: _________________________________
Tabled Until: ______________________________
Consent
Other: ___________________________________
Regular