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2025-02-12 WS & CC Packet
CITY OF CENTERVILLE CITY COUNCIL WORK SESSION & MEETING AGENDA Wednesday, February 12, 2025 5:00p.m/6:30 p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to five (5) minutes, and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. WORK SESSION (5:00 PM) I.CALL TO ORDER 1.Roll Call II.DISCUSSION ITEMS 1.City Administrator Search 2.City Planner 3.Interim Public Works Org Chart COUNCIL MEETING I.CALL TO ORDER 1.Roll Call II.PLEDGE OF ALLEGIANCE III.APPROVAL OF AGENDA IV.APPOINTMENTS & PRESENTATIONS 1.None V.PUBLIC HEARINGS 1.None VI.APPROVAL OF MINUTES 1.January 8, 2025, City Council Meeting Minutes 1 2.January 11, 2025, City Council Work Session Minutes VII.CONSENT AGENDA 1.City of Centerville Claims through February 12, 2025 (Checks #37357-37402, E2364-E2372 & Voided Check #37263) 2.Centennial Lakes Police Department Claims through February 6, 2025 (Checks #15564- 15598, E2025007-2025009. Payroll Checks #15579- 15584 & 15561-15563 & Voided Check #15504) 3.Centennial Fire District Claims through February 11, 2025 (Checks #9843-9859, E2025001- E2025002, Payroll Check #9843-9844 & Voided Check #9842) 4.Special Event Application Î Private Property (Centerville Elem. Spring Festival) 5.Res. #24-0XX Calling for a Public Hearing on a Proposed Inflow and Infiltration Grant Program 6.Res. #25-0XX - Amending the 2025 List of Appointments 7.Ordinance #XXX, Second Series - Comcast Franchise Extension Agreement 8.Resolution #25-0XX Î Supporting MACTAÓs Efforts for PEG/Public Access Funding 9.Connect Anoka County (Broadband Service) 10.Parks & Recreation Committee Recommendation to Approve Running Ventures (Nissa Larson) Contract for Race Coordination (5/8K Run & Kids Fun Run) 11.Parks & Recreation Committee Recommendation to Approve Park Facility Usage, LaMotte Park by Centennial Community Education VIII.OLD BUSINESS 1.Solar Project 2.City Administrator Search 3.Res #24-0XX Receiving the Feasibility Report, Ordering the Plans and Specifications and Calling for the Public Improvement Hearing on the 2025 Thin Overlay Project 4.Interim Public Works Director Position IX.NEW BUSINESS 1.Brian Drive Bridge Evaluation 2.Excrow Closures X.STAFF AND COUNCIL REPORTS 1.AdministratorÓs Report 2.Council Reports a)Kubat 2 (i) Parks & Recreation Committee (ii) Centennial Fire District Steering Committee b) Koski (i) Planning & Zoning Commission (ii)Centennial Fire District Steering Committee (iii)Anoka County Fire Protection Council c) Rios (i) Economic Development Authority d) Mosher (i) Economic Development Authority (ii) Centennial Lakes Police Department Governing Board e) Golden (i) Centennial Lakes Police Department Governing Board (ii) North Metro Telecommunications Commission (iii)Other Mayor Reports XI. Wynn (Junior Council Member) XII. ADJOURNMENT INFORMATIONAL MATERIALS None MEETING REMINDERS All meetings begin at 6:30 PM in City Council Chambers unless otherwise noted. 2/19/25 EDA (5:30 PM) 2/26/25 City Council (5:00 Work Session) 3/4/25 P&Z Commission 3/5/25 P&R Committee 3 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Administration _WS 1 TITLE OF ISSUE: City Administrator Search BACKGROUND AND SUPPLEMENTAL INFORMATION: At the last two City Council meetings, the Council has discussed whether to use a consulting firm to conduct a search for the next City Administrator. Five firms submitted proposals; three were interviewed. Council directed staff to check references on two firms. Information on those reference checks are attached. If the Council desires to use a consulting firm, it should discuss the merits of the two firms still being considered. If the Council wishes to avoid this cost, staff urges a thoughtful review of several factors: a) the outgoing administrator will not be around long enough to conduct the search b) the Interim Administrator and other staff members may be candidates, so it would not be appropriate for them to conduct the search c) if the council directs the personnel committee to conduct the search, the city attorney will likely have bills of several thousand dollars related to this work. On the regular agenda, there is an item to facilitate a vote on this issue. COST AND SOURCE(S) OF FUNDING: TBD - As outlined in proposals; Unknown cost for city attorney if Personnel Committee is used. REQUESTED COUNCIL ACTION: Discussion Only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________Reference Check info. Propsoal __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 4 Search Firm Proposals Reference Checks MGT ReferencesComments Lindström, MN Liked Charlene. Knowledgeable, effective. Prepped candidates well (got them familiar (City Administrator, 2023) with issues affecting the city). Gave honest Judy Chartrand, Mayor, City of Lindström feedback to CC. Did great job messaging 13292 Sylvan avenue | Lindström, Mn 55045 city’s situation to candidates. (651) 334-1263 | jchartrand@cityoflindstrom.us ELK RIVER, MINNESOTA Well organized and communicative. Well Cal Portner, City vetted candidates. Would not hesitate to Administrator engage them again. (763) 635-1001 | cportner@elkrivermn.gov Police Chief in 2024 GMP References/Comments ReferencesComments City of North Branch, MN Used Jeff Weldon. Great job listening to all sides. Got a divided council to come together. Mr. Kevin Schieber -Mayor Process went quickly (90 days). Proactive in kevins@ci.north-branch.mn.us looking for applicants. Held stakeholder 763-443-5951 interviews. City Administrator City of Medina, MN Good to work with; thoughtful and thorough. Respectful of CC’s time. Ended up with Mr. Todd Albers - Mayor internal candidate but very happy with the todd.albers@medinamn.gov choice. 763-360-5532 City Administrator City of Oak Park Heights, MN Very thorough in vetting process. Great communication throughout process. Mary McComber, Mayor marymccomber@aol.com (651) 351-7879 City Administrator City of Brainerd, MN Did not respond Ms. Kris Schubert - Human Resource Dir. kschubert@ci.brainerd.mn.us 218 828 2307 City Administrator Public Utilities Director 5 Qspqptbm KBO!25-!3136 Tvcnjuufe!cz; Djuz!BenjojtusbupsFyfdvujwf! NJDIFMF!NPSBXTLJ DMJFOU!TFSWJDFTNBOBHFS Sfdsvjunfou!Tfswjdft 8:1!GSPOUBHF!SPBE TVJUF!324 OPSUIGJFME-!JM!711:4 Djuz!pg!Dfoufswjmmf-!Njooftpub 335/526/48:2 NNPSBXTLJANHU/VT 6 DJUZ!PG!DFOUFSWJMMF-!NO! DJUZ!BENJOJTUSBUPS!FYFDVUJWF!SFDSVJUNFOU!TFSWJDFT! KBO!25-!3136! ! Ubcmf!pg!Dpoufout! DPWFS!MFUUFS!///////////////////////////////////////////////////////////////////////////////////////////////////////!2! GJSN!QSPGJMF!/////////////////////////////////////////////////////////////////////////////////////////////////////////!3! PVS!UFBN!//////////////////////////////////////////////////////////////////////////////////////////////////////////////!7! 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MFBEFSTIJQ0QFSTPOBMJUZ!UFTUJOH NHUibt!fyqfsjfodf!xpsljoh!xjui!b!xjef!wbsjfuz!pg!mfbefstijq!boe!qfstpobmjuz!bttfttnfou! uppmt-!efqfoejoh!po!uif!rvbmjujft!boe!fyqfsjfodft!uif!Djuz!jt!tffljoh!jo!uifjs!dboejebuft/!Uiftf! jodmvef!cvu!bsf!opu!mjnjufe!up!Mvnjobtqbsl-!Dbmjqfs-!EJTD-boe!puifst/!Efqfoejoh!po!uif! fwbmvbujpo!uzqf-tfmfdufe!gfft!dbo!sbohf!cfuxffo!%211!up!%611!qfs!dboejebuf/! 471±!FWBMVBUJPO Bt!b!tfswjdf!up!uif!Djuz-!xf!pggfs!uif!pqujpo!pg!qspwjejohzpv!xjui!b!qspqptbm!gps!b!471±! qfsgpsnbodf!fwbmvbujpo!gps!uif!bqqpjoufe!qptjujpo!bu!tjy!npouit!joup!uifjsfnqmpznfou/!Uijt! fwbmvbujpo!xjmm!jodmvef!tffljoh!gffecbdl!gspn!cpui!fmfdufe!pggjdjbmt!boe!efqbsunfou!ejsfdupst-! bmpoh!xjui!boz!puifs!tublfipmefs!uif!Djuz!gffmt!xpvme!cf!sfmfwbou!boe!cfofgjdjbm/!Uijt!joqvu!xjmm! cf!pcubjofe!po!b!dpogjefoujbm!cbtjt!xjui!dpnnfout!lopxo!pomz!up!uif!dpotvmubou/!Jg!zpv!bsf! joufsftufe!jo!uijt!pqujpo-!NHUxjmm!qsfqbsf!b!qspqptbm!gps!uijt!tfswjdf/ DJUZPG!DFOUFSWJMMF-!NO}!KBO!25-3136 QBHF 2: DJUZ!BENJOJTUSBUPS!FYFDVUJWF!SFDSVJUNFOU!TFSWJDFT 26 Bqqfoejy!B/!Dpotvmubou!Cjphsbqijft Cjphsbqijftpg!pvs!qspqptfe!dpotvmubout!bsfqspwjefe!po!uif!gpmmpxjoh!qbhft/ DJUZPG!DFOUFSWJMMF-!NO}!KBO!25-3136 QBHF 31 DJUZ!BENJOJTUSBUPS!FYFDVUJWF!SFDSVJUNFOU!TFSWJDFT 27 BQQFOEJY!B/!DPOTVMUBOU!CJPHSBQIJFT DJUZPG!DFOUFSWJMMF-!NO}!KBO!25-3136 QBHF 32 DJUZ!BENJOJTUSBUPS!FYFDVUJWF!SFDSVJUNFOU!TFSWJDFT 28 Bqqfoejy!C/!Dmjfou!Mjtu B!mjtu!pg!uifdmjfoutxf!ibwf!ibe!uif!qmfbtvsf!pg!qbsuofsjoh!xjui!uibu!dpnqmfnfout!uif!Djuz sfdsvjunfou!sfrvftujt!qspwjefe!po!uif!gpmmpxjoh!qbhft/ DJUZPG!DFOUFSWJMMF-!NO}!KBO!25-3136 QBHF 33 DJUZ!BENJOJTUSBUPS!FYFDVUJWF!SFDSVJUNFOU!TFSWJDFT 29 30 31 32 33 January 15, 2025 Ms. Nancy Golden Mayor City of Centerville 1880 Main Street Centerville, MN 55083 Dear Mayor Golden, Thank you for the opportunity to provide a proposal to assist the City of Centervillewith the recruitment of its nextCity Administrator. We are well positioned to assist the City with this important selection as we have recently completed the recruitments for: City of Medina, MN – City Administrator City ofNorth Branch, MN - City Administrator City of Oak Park Heights, MN - City Administrator City of Brainard, MN - City Administrator City of Blaine, MN - Finance Director City of Brainard, MN - Utilities Director City of Apple Valley, MN – Finance Director(in progress) City of Moorhead, MN – Police Chief(in progress) Additionally, GMP has either in process or recently completed 30national city/county management recruitments in the last 12 months. Your lead consultants will be Ms. Linda Woulfe and Mr. Jeff Weldon. Linda has over 26 years of municipal service in Minnesota including 19 years as city administrator in PineCity and Cambridge. Jeff served 29years in municipal management in Minnesota and South Dakota including city administrator for Redwood Falls, MN; and assistant city administrator for Apple Valley, MN as well as city manager for Brookings and Yankton, SD. GMP consultants have collectively worked on over 700 executive searches including 175 city/county management recruitments and haveearned a reputation for providing superior service and building lasting relationships with both clients and candidates. We believe our proven process provides a best practices approach to attracting high quality candidates and ensuring a good fit for your organization. As a company, GMP believes in local government as a foundation of providing quality services and is proud to be assisting these organizations in finding the leadership to create high-performance work cultures. Sincerely, Greg M. Prothman President ____________________________________________________ 34 206.714.9499 • 7041 Cascade Ave SE Snoqualmie, WA 98065 •greg@gmphr.com City AdministratorRecruitment Proposal ABOUTGMPCONSULTANTS GMP Consultants is a public sector executive search firm with a collective 240 years of local government leadership experience with both regional and national relationships. GMP Consultants offer our clients experienced subject matter experts with a solid understanding of local government coupled with decades of experience. We have served in a wide range of executive positions, from cityandcounty management to public works, management information systems, and finance. Our Qualifications Founded and led by Greg M. Prothman, formerly the CEO of Prothman, GMP consultants have worked on over 700 executives searches and over 100public sector consulting projects. All our senior search consultants are active in both nationaland local state level associations or in their respective professional disciplines. Our Philosophy Our business philosophy centers on the understanding that this is a “people” related industry. We have a reputation for providing superior service and building lasting relationships with both clients and candidates. We believe that attention to others’ needs is the key to effective customer service. As a company, GMP believes in local government as a foundation of providing quality services and is proud to be assisting these organizations in finding the leadership to create high-performance work cultures. Why Choose GMP? What you get with GMP Consultants is personal service. You appreciate it when phone calls are returned, projects stay on schedule and your challenges are given thorough and creative thinking. While other companies may assign your business to lesser experienced staff, we offer exceptional service from senior- levelconsultants. Service & Relationship - Our consultants bring a reputation for providing outstanding service and building lasting relationships with both clients and candidates. Customized Solutions - We take the time to become familiar with your organization to ensure that we offer the best solution and not just a single service. People First - We work closely with you and your candidates through every stage of the recruitment process, creating a welcoming candidate experience and ensuring an effective recruitment outcome. Team Approach – With 12 former city managersourconsulting group works as a team to leverage their networks to assist with each assignment and give your challenges thorough and creative thinking. MinnesotaCity Management Experience - Our consultants are seasoned and successful Minnesota state city manager practitioners with long-term tenures and extensive experience in conducting national searchesand great Minnesota city management contacts and relationships. 35 Page| 2 City AdministratorRecruitment Proposal P ROJECT T EAM M EMBERS Greg M. Prothman – President Greg offers a unique combination of 20+ years of experience in various functions of government and 25 years of experience in public sector recruitment. Prior to forming GMP Consulting, Greg founded and was the driving force at Prothman Company as itsPresident. Prior he was a partner at Waldron & Company. Early in his career Greg served as a police officer for the University of Washington and the City of Renton. He left police work and accepted an administrative position for the City of Des Moines, WA. He was quickly promoted to Assistant City Manager and then City Manager. A Seattle native, Greg completed his BA at Western Washington University and his Master of Public Administration (MPA) degree from the University of Washington. Additionally, he completed theSenior Executives in State and Local Government program at Harvard University. Greg is a volunteer member of Seattle Mountain Rescue and a member of Crystal Mountain Ski Patrol. Jeff Weldon – Co-Lead Consultant Jeff served 29years in municipal management in Minnesota and South Dakota including city administrator for Redwood Falls, MN; and assistant city administrator for Apple Valley, MN as well as city manager for Brookings and Yankton, SD. Jeff was also an adjunct instructor at South Dakota State University in Public Administration and State and Local Government. Jeff currently serves local government managers in Minnesota and South Dakota with career and professional development as a Senior Advisor for the state associations. Jeff holds a Bachelor’s Degree from Minnesota State University and a Master’s Degree from Hamline University. He was active with the Coalition of Greater Minnesota Cities, Minnesota City/County Management Association, South Dakota Municipal League, and the International City Management Association (ICMA). Jeff is a strong advocate for community involvement and has been involved with his church, the United Way, Rotary and Lions clubs, and the Chamber of Commerce. Jeff and his wife, Tracie, have two grown children and five grandchildren. His hobbies and spare time activities include camping, boating, fishing, golf, travel, woodworking, pencil sketching and reading presidential biographies and Civil War history. Linda Woulfe – Co-Lead Consultant Linda brings over 26 years of municipal service in Minnesota at both the city and county level. Her experience includes 19 years as City Administrator in Pine City and Cambridge where she developed and implemented new economic development strategies for business retention and was integral in developing long-term infrastructure plans for water, wastewater, sewer, and roads. Linda also brings years of experience in labor negotiations and annexations. She spent 14 years working for the League of Minnesota Cities and League of Minnesota Cities Insurance Trust in multiple roles. Since her retirement from the City of Cambridge, Linda has served as an Interim City Administrator for multiple Minnesota communities, helping them through key times of transition. Linda completed the University of Minnesota Public Sector Human Resource Certification Program from Carlson School of Management and holds a bachelor's degree in public administration from Metropolitan State University. Linda enjoys outdoor photography and hiking with her husband (Tony) of 43 years. Kate Hansen – Operations Manager Kate brings 20 years of project management and administration experience spanning private business, nonprofit, and government. She is a certified Project Management Professional (PMP) and holds a B.A. in Theatre from Chapman University, with an emphasis in stage management. Kate brings a distinguishing blend of attention to detail, creativity, and critical thinking. Having served as a fire district administrator, political campaign manager and elected official, Kate possesses multi-faceted experience in local government. She has also served on the Board of Directors for multiple non-profits. 36 Page| 3 City AdministratorRecruitment Proposal Sarah Marsh – Sarah brings a background across nonprofit, business, government, and education sectors. She holds an M.B.A in Organizational Behavior & Development from the University of Vermont. She also publishes in the field of American History and is the author of two books honored by the National Council for the Social Studies. Brenda Gabbitas – Project Manager Brenda has over a decade of experience working with many communities around the globe in both public and private sectors. She leans on her experiences to build lasting relationships with everyone she works with while delivering unparalleled levels of service. Brenda holds a Bachelor's of Education in Early Childhood Development from Utah Valley University. W ORK P LAN &A PPROACH GMP Consultants have conducted hundreds of successful executive searches refining our process along the way. We provide the workplan, but you are in charge, we customize every recruitment to meet your needs. We partner with you with the goal of finding a highly qualified candidate who is the perfect "fit" for your organization. I NFORMATION G ATHERING &R ECRUITMENT P ROFILE D EVELOPMENT Review and Finalize Search Process and Schedule Wemeet with the City Councilto review: Review and modify as needed theproject Review the compensation package scope of work and processIdentify key stakeholders Establish a project scheduleReview and discuss any additional issues as Identify the geographic scope of the needed recruitment Profile Research and Stakeholder meetings Our goal is to thoroughly understand your City, current challenges, preferred qualifications as well as the timeline for this recruitment. We would like to come in person to tour the Cityand ask to meetwith: CouncilMembers Board & Committee Leaders CityLeadership TeamOther Municipal Partners Union Leadership Other Stakeholders Business LeadersReview All Relevant Documents Develop, Review, and Approve a Detailed Recruitment Profile We create a tailored City Administratorrecruitment profile highlighting the strengths of your job opportunity. If requested, we will assist in reviewing the position compensation and will make recommendations that are consistent with comparable agencies and the market. Examples of a prior City Administratorrecruitment profile are included in this proposal and typically feature the following: Why Apply? The Ideal CandidateTraits Quality of Life OpportunitiesChallenges & Opportunities The CityCompensation & Benefits City AdministratorPositionYour social media (if applicable) S TRATEGIC M ARKETING Our goal is to not only reach candidates who are actively looking for a new job but those City Administrators who are happy in their current assignment but who couldbe intrigued and interested inyour opening. We research and develop a personalized national advertising strategy designed to reach all potential qualified candidatesfor your City. TheAdvertising Strategy is comprised of four components: 37 Page| 4 City AdministratorRecruitment Proposal Targeted National Advertisement Mailed “Invitation to Apply” Flyers Email Outreach Personal Calls by Lead Consultants Targeted Advertisement- We develop a custom national advertisement planhighlighting your Cityand the City Administratoropeningplacing adsinwebsitesandjob boards including: Intl. City/County Managers Assoc. (ICMA)Iowa League of Cities Association of Minnesota CountiesLeague of Nebraska Municipalities League of Minnesota CitiesMichigan Municipal League Minnesota City/County Management Assoc.Careers in Government Iowa City/County Management Assoc.Government Jobs Wisconsin City/CountyManagement Assoc.GMP Job Board League of Wisconsin Municipalities GMP LinkedIn Invitation to Apply Letter & CustomizedCandidate Database–We create a customized Invitationto Apply flyer(examples are included) and then develop a databaseofpotential city management candidates. We will mail approximately 900 to 1000 Invitation to Apply flyers tocity administrators/managersin cities, of comparable sizein the mid-westernUnited States. Email Outreach – We will send email announcements to our database of 3,400 city administrator/manager emails. Personal Calls by our Lead Consultants – We will reach out to potential candidates who might be a good fit or who are looking for their next challenge. We will also reach out to our personal knowledge of City Administrators to make them aware of youropportunity. C ANDIDATE A PPLICATION &S CREENING Candidate Application Materials Application -Candidates are asked to submit a cover letter, application, resumeandanswers to supplemental questions (designed to measure writing and thinking skills) and fiveprofessional referencesof peer, subordinates and supervisors City CouncilCommunication- We provide the Councilwith a summary of the advertising strategy, the number of applicationsand the number of candidates selected for a preliminary interview City Council Review of Applications – Occasionally some Councilswish to review allthe application materials prior to theselection of candidates for a preliminary interview. We are happy to facilitate this process if asked, but have found thatmany Councilsappreciate not having to review applications ofnot qualified applicants and trust in our selection of the most promising applications including severalthat might be considered to haveperhaps marginalqualificationsin an effort to be thorough Preliminary Candidate Interviews – Once a candidate has indicated an interest in the position, we review all candidate application materialsand: Select the Most Promising Candidates - Identify the most promising candidates for a preliminary interview Internet Review- Conduct an in-depthinternet inquiryon each candidate toidentify any concerning issues to be reviewedwith the candidate Preliminary Interview– Your lead consultant conducts a preliminary interview with the most promising candidates(we can record these for Council’sreview if asked) Written Summary - Provide a written summary of our observations of the candidates strength, weakness and potential fitwith the City Recommendations - Provide our recommendations on each candidatefor consideration 38 Page| 5 City AdministratorRecruitment Proposal City Council Work Session - We meet with the Councilin person to review the results of the preliminary interviews.Our goal is to provide thoroughinformation on each of the most promising candidates to provide Councilwith the neededdata to make quality decisions on each applicant Information Provided Prior -Prior to the meeting, we providewith sufficient time to review: Each of the interviewed applicant’s cover letter, resume, essay questions The consultant preliminaryinterview notes The results of the internet search A candidate summary sheetwith the consultant’s recommendations A complete file of remainingcandidates’ application materials if requested Review with the City Council - We review and discuss each candidate’sapplication materialsand interview results with the Council Finalist Candidate Selection -Council selects candidates to move forward for a final interview. Final Interview Design -Wehelp you decide on the structure of the interviews, including the panel participants and facilitators, our goal is totailor the process to fit your needs Coordinating Candidate Travel - We identify which candidate travel expenses your organization wishes to cover Interview Questions -Identify any potential interview topic areas of interest to the Councilfrom which we can developpotential interview questions F INAL I NTERVIEWS Prior to the final Interviewswewill: Conduct References -We conduct professional reference checks on each candidate, requesting the names of supervisors, subordinates, and peers ConductBackground Checks- Background checks include Education Verification, Criminal History, Driving Record, and Sex Offender Check Facilitate Candidate Travel – Based on your guidance we coordinatethe most cost-effective travel arrangementsand ensure the candidate has information regarding their interviews and times. Develop a Master Interview Schedule – We work with you to identify interview venues and then develop a master interview schedule Develop Draft Interview Questions – Provide draft interview questions for the Councilreview and for each advisory panel (if used) Provide Final Interview Materials– We will provide final interview materials for each candidatein a file for printing bythe Cityas well as the Master schedule Coordinate Final Interviews–We will work with the Mayorand a Staffmember tocoordinate all of the details of conducting the final interviews Final Interviews Facilitate the Final Interviews -We are on site to facilitate the final interview process Facilitate Panel Debrief- After interviewsare complete, we facilitate a debrief with alladvisorypanels on each candidate’s strengths and areas needing supportas information forthe Council City CouncilCandidate Evaluation- We facilitate the Council’sevaluation of the candidatesand potentialconsensuson a preferred candidate including any additional candidate referencingor research Candidate Selection & Appointment - Once Councilhas identified a preferred candidate We facilitate and identify potential contract elementswith Council Weassist with the job offer andcontract negotiationsleading to an employment agreement Notify all of the unsuccessful finalists Celebrate the Selection of the new City Administrator! 39 Page| 6 City AdministratorRecruitment Proposal P ROFESSIONAL R EFERENCES City of Blaine, MN pop.70,000 City of Oak Park Heights, MN pop. 4,692 Mary McComber, Mayor Michelle Wolfe, City Manger marymccomber@aol.com mwolfe@blainemn.gov 763 785 6121(651) 351-7879 Finance DirectorCity Administrator City of Brainard, MN pop. 14,750 City of Belgrade, MT pop.11,075 Ms. Kris Schubert - Human Resource DirectorNeil Cardwell, City Manager kschubert@ci.brainard.mn.usncardwell@cityofbelgrade.net 218 828 2307406-388-3760 City AdministratorCity Manager Public Utilities Director – recently completedHuman Resource Director Assistant City Manager Economic Development Dir – recently completed IT Director – in-progress R ECRUITMENT S CHEDULE E XAMPLE Recruitments take approximately 90 days to complete. Kickoff MeetingCity Council& GMP: Meet to discuss timeline & search process Profile Development Week 1-2 GMP: Meet with key stakeholders & create position profile Advertising Weeks 3-7 GMP:Post online ads; send direct mailing First Review Week 8 -9 GMP:Conduct preliminary interviews with most promising candidates Work Session Week 10 City Council& GMP: Meet to review semifinalists and choose finalist candidates Final Interview Preparation Week 11-12 GMP:Conduct background & reference checks, complete final Interviews schedule, coordinate travel with candidates Final Interviews Week 12 City Council:Hosts finalist interviews City Council:Makes hiring selection 40 Page| 7 City AdministratorRecruitment Proposal P ROFESSIONAL F EES The fee for conducting aCity Administratorsearchis $15,000with a not to exceed price of $22,500. Professional fees cover all consultant and staff time required to conduct the recruitment. Expenses are additional. Professional fees are billed in three equal installments: at the beginning, halfway, and upon completion of the final interviews. The Citywill be responsible for reimbursing expenses incurred on the City’sbehalf. All expenses are submitted at actual cost with no mark up. Expenses include: Websites, job boards and other advertising (approx. $1,800 - 2,200) Direct mail announcements (approx. $1,200 – 1,500) Consultant travel: Mileage at IRS rate and $75per hour Background checks (approx. $225per candidate) The Cityhasthe right to cancel the search at any time, theonly responsibility would be the fees and expenses incurred prior to cancellation. Any additional work requested beyond services provide in the scope of work is billed at $170 per hour. G UARANTEE &W ARRANTY Ifa candidate is not selected, we will repeat the recruitment for the cost of expenses as neededuntil a candidate is selected. Should the selected candidate leave the employment of the Citywithin the first 18 months of appointment, we will conduct anadditional recruitment for the cost of expenses only, if requested to do so within six months of the employee’s departure. If the major elements of the process are followed and a candidate is not chosen, we will repeat the recruitment once for only a $750 administrative fee andexpenses. Page| 8 41 City AdministratorRecruitment Proposal CURRENT SEARCHES BY GMP CONSULTANTS Recently CompletedCompleted in the last 12 monthsCompleted in the year City of North Branch, MNCity of Oak Park Heights, MNCity of Kennewick, WA City AdministratorCity Administrator City Manager City of Medina, MNCity of Brainard, MNGunnison County, CO City Administrator City AdministratorAssistant County Manager City of Moses Lake, WACity of Blaine, MNCity of Livingston, MT City Manager Finance DirectorCity Manager City of SeaTac, WACity of Belgrade, MTCity of Lacey, WA City Manager Assistant City ManagerCity Manager City of Moab, UTCity of Canby, ORCity of Tumwater, WA City Manager City AdministratorCity Administrator City of North Plains, ORGreys Harbor County, WACity of Sammamish, WA City AdministratorCounty Administrator City Manager City of Brainard, MNCity of Cottage Grove, OR Utilities Director City Manager City of Scappoose, OR City Manager Crook County, OR County Manager All Management Recruitmentsby GMP consultants & managers County of Los Alamos, NMCity of Bothell, WACity of Coquille, OR County AdministratorDeputy City ManagerCity Manager City of Covington, WA City of Spearfish, SD Assistant City Manager City Manager City Administrator City of Casper, WY City & Borough of Sitka, AK City Manager City of Damascus, OR Municipal Administrator Colorado Springs, CO City Manager Assistant City Manager City of Minot, ND City & County of Broomfield, CO Summit County, UT City Manager(2) Deputy City and County Manager City of Astoria, OR County Manager City of Sheridan, WY City Manager(2)City of Chehalis, WA City Administrator City Manager (2)City of DuPont, WA City of Arlington, WA City of Hailey, ID City Administrator City Administrator City of Polson, MT City Administrator City of Whitefish, MT City Manager City Manager City of Chelan, WA City Administrator (3)City of Duvall, WA City of Bainbridge Island, WA City of Rawlins, WY City Administrator City Administrator Gunnison County, CO City of Bandon, OR City Manager County Manager City Manager City of Clyde Hill, WA City AdministratorAssistant County Manager City of Battle Ground, WA City of Coburg, ORCity of Edgewood, WA City Manager (2) City Manager (2) City of Belgrade, MT City Administrator City of Ellensburg, WA City Manager (2)City of College Place, WA City AdministratorCity Manager City of Louisville, CO Town of West Yellowstone, MT City of Emeryville, CA City Manager Town Manager (2) City Manager Page| 9 42 City AdministratorRecruitment Proposal Deputy City Manager City & Borough of Wrangell, AKCity of Lakewood, WA City of Port Angeles, WA Borough ManagerCity Manager City Manager Assistant City Manager City of Fife, WA City of Port Townsend, WA City of Leavenworth, WA City Manager City Manager City of Riverton, WY City Administrator (2) City of Post Falls, ID City Administrator City of Lebanon, OR City Administrator City Manager City of Thorne Bay, AK City of Prosser, WA City of Lewiston, ID City Administrator City Administrator City of Gillette, WY City Manager City of South Lake Tahoe, CA City Administrator City of Livingston, MT City Manager City Manager Inyo County, CA City of Puyallup, WA City of Lincoln City, OR Assistant/Deputy County City Manager AdministratorCity Manager City of Longview, WACity of Renton, WA County Administrative Office Chief Administrative Officer City Manager City of Fircrest, WA City of Ridgefield, WA City of Lynden, WA City Manager (2) City AdministratorCity Manager City of Connell, WA City of McMinnville, ORCity of Bingen, WA City Administrator (2) City Administrator City Manager Town of Friday Harbor City of Sammamish, WA City of Mill Creek, WA City Administrator City ManagerCity Manager (2) City of Gig Harbor, WA City of Milwaukie, ORCity of Scappoose, OR City Administrator City Manager City Manager City of Gladstone, OR City of Drain, OR City of Newcastle, WA City Administrator City Administrator City Manager (2) City of Hermiston, OR City of Canby, OR City of McMinnville, OR City Manager City Administrator City Manager City of Hood River, OR City of Shelton, WA City of Monroe, WA City Manager City Administrator City Administrator City of Issaquah, WA Management Assistant City of Moses Lake, WA City Administrator City of Shoreline, WA Deputy City AdministratorCity Manager (2) City Manager (2) City of Kelso, WACity of Mountlake Terrace, WA Deputy City Manager City Manager (3) City Manager City of Spokane Valley, WA City of Mt. Angel, OR City of Carnation, WA City Manager City Manager (2)City Manager Deputy City Manager City of Kenmore, WACity of Mukilteo, WA City of Stanwood, WA City Administrator City Manager (2) City Administrator Management Services Director City of Ketchum, ID City Administrator City of Newcastle, WA City of Stevenson, WA City of Lacey, WA City Manager (2) City Administrator City of Normandy Park, WA City Manager (2)City of Sultan, WA City Manager City of Lake Forest Park, WA City Administrator City of Ontario, OR City Administrator (3) City of Sun Valley, ID City Manager City of Lake Oswego, OR City Administrator City of Othello, WA City Manager City of Burns, OR City Administrator City of Lake Stevens, WA City Manager City of Pasco, WA City Administrator City of Sunnyside, WA City Manager (2) City Manager Page| 10 43 City AdministratorRecruitment Proposal City of Toledo, ORCity of Yachats, ORLane County, OR City ManagerCity ManagerCounty Administrator City of Troutdale, ORCity of Yakima, WALewis County, WA City Manager City ManagerCounty Manager City of Tumwater Assistant City Manager Mason County, WA City Administrator City of Yelm, WA County Administrator City Administrator City of Umatilla, ORMono County, CA Blaine County, ID City ManagerCounty Administrative Officer County Administrator Police ChiefAssistant County Administrative Clackamas County, OR City of Vancouver, WA Officer County Administrator Assistant City Manager San Juan County, WA Clatsop County, OR City of Waldport, OR County Manager County Manager (2) City Manager Snohomish County, WA Curry County, OR City of Walla Walla, WA Executive Director (2) County Administrator Thurston County, WA City Manager Deschutes County, OR Assistant Chief Administrative Officer City of West Linn, OR Fair & Expo Director City Manager Town of Friday Harbor, WA County Administrator City of White Salmon, WA Town Administrator Eagle County, CO City Administrator County Manager City of Wood Village, OR Franklin County, WA City Manager County Administrator City of Woodburn, OR Hood River County, OR City Administrator County Administrator City of Woodinville, WA Island County, WA City Manager County Administrator City of Woodland, WA Jefferson County, WA City Administrator Central Services Director W ORK S AMPLES:P OSITION P ROFILE AND I NVITATION TO A PPLY L ETTER (Attached). Additional samples available at gmphr.com. Copyright © 2025 byGMPConsultants. Allrightsreserved. Page| 11 44 45 46 47 48 49 50 51 52 53 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item Department: Requested Council Meeting Date: February 12, 2025 Administration # WS TITLE OF ISSUE: City Planner Retirement BACKGROUND AND SUPPLEMENTAL INFORMATION: The city's planning consultant, Phil Carlson, of Stantec, is planning to retire in June. This may, therefore, be a good time to send out requests for proposals (RFPs) for this service. This also aligns with our previously discussed timeline for beginning work on the Comprehensive Plan update (2050 Plan). Staff suggests sending out two RFPs: one for day-to-day planning work and the other for the Comp Plan update. While the work is similar, the proposals for each may be quite a bit different and it is not uncommon for the city's regular planner to be different from the consultant doing the Comp Plan. These RFPs would go out in April, to be received and evaluated in May, with an intent to begin work in June. It is staff's desire to continue working with Mr. Carlson through his retirement or until a new planner can be brought on board. Council should discuss this timeline and direct staff if they wish to see a different approach. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED COUNCIL ACTION: Discussion only. Looking for general direction. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 54 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Administration WS 3 TITLE OF ISSUE: Interim Organizational Chart BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached is the proposed Interim City Organizational Chart. The changes reflected here redistribute the work of retired Public Works Director, Paul Palzer, placing a higher responsibility on Mr. Peterson who will act as the Interim Public Works Director. Mr. Schmitz will continue his role as both a Public Works Technician and the Building Official. This arrangement accounts for the departure of Mr. Statz's engineering background and provides more support to the Interim Administrator while city hall is down from 4.5 FTE to 3.5 FTEs. Seating Mr. Peterson as an Interim Public Works Director allows more flexibility to the incoming City Administrator, whomever that should be and whenever that should occur. COST AND SOURCE(S) OF FUNDING: See memo for additional information on salary adjustments. REQUESTED COUNCIL ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Interim Org Chart Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 55 CITY OF CENTERVILLE INTERIM2025 ORGANIZATIONAL CHART(2/18/25 -??) tğǤƩƚƌƌ ΑБ͵Ў C9ƭ Citizen Interim Admin.$107k Finance Dir. (1/2)$62k Assistant Admin.$0k City Council Clerk$91k BldgOff/PW Tech$94k Interim PW Dir$103k Interim P&Z/P&R/EDA Administrator Accounting Clerk$79k PW Tech$76k Assistant City PW Tech$66k Administrator PW Tech$66k (Vacant) Total$744k Interim Finance Director City ClerkPublic Works (0.5 FTE) hŅŅźĭĻ ΑЌ͵Ў C9ƭ Director t ΑЎ C9ƭ PW Tech/Building Account Clerk Official ΫbƚƷĻ ΑЋЉЋЎ tğǤƩƚƌƌ Ǟğƭ set for $877k. The Interim payroll is PW Tech (3 FTEs) significantly lower. 56 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Administration WS 3 TITLE OF ISSUE: Interim Organizational Chart BACKGROUND AND SUPPLEMENTAL INFORMATION: Attached is the proposed Interim City Organizational Chart. The changes reflected here redistribute the work of retired Public Works Director, Paul Palzer, placing a higher responsibility on Mr. Peterson who will act as the Interim Public Works Director. Mr. Schmitz will continue his role as both a Public Works Technician and the Building Official. This arrangement accounts for the departure of Mr. Statz's engineering background and provides more support to the Interim Administrator while city hall is down from 4.5 FTE to 3.5 FTEs. Seating Mr. Peterson as an Interim Public Works Director allows more flexibility to the incoming City Administrator, whomever that should be and whenever that should occur. COST AND SOURCE(S) OF FUNDING: See memo for additional information on salary adjustments. REQUESTED COUNCIL ACTION: Discussion only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Interim Org Chart Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 57 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: , 2025 Administration VI.1 TITLE OF ISSUE: City Council Meeting Minutes BACKGROUND AND SUPPLEMENTAL INFORMATION: Contained in the packet are the minutes from the 202, Council Meeting Minutes for review. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve the City Council Meeting Minutes as submitted or with revisions.. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 58 CITY OF CENTERVILLE CITY COUNCIL MEETING January 8, 2025 Pursuant to due call and notice thereof, the City of Centerville held their Council Meeting of January 8, 2025, commencing at 6:30 p.m. in Council Chambers. The meeting was live streamed by North Metro TV. COUNCIL MEETING I. CALL TO ORDER Mayor Love called the meeting to order at 6:34 p.m. 1.Oath of Office a. Mayor Nancy Golden b. Council Member Russ Koski c. Council Member David Kubat d. Council Member Anita Rios e. Jr. Council Member Sophie Wynn City Administrator Statz swore in the above stated individuals. Mayor Golden stated that she was deeply honored and humbled to have taken my oath of office to serve the citizens of Centerville. She stated that it was not a responsibility that she takes lightly. She stated that she vowed to serve with dedication, integrity, transparency, and a commitment to the well-being of our entire community. She stated that she thanked former Mayor D. Love for his many years of service to the city. She stated that he leaves behind big shoes that she will need to fill. Mayor Golden stated that she wanted to recognize City Administrator Mark Statz who has served the city in multiple capacities for the past 20 years. She asked that the audience join her in congratulating him on his new position as City Administrator with the City of Forest Lake. Mayor Golden stated that this was a loss for Centerville, the neighbors to the north will benefit from his expertise, dedication and leadership. Mayor Golden thanked Mr. Statz for his years of service and wished him all the best. Mayor Golden stated that last fall her team made it priority to connect with as many residents as they could. She stated that they knocked on 98% of doors of homes in the community. She reported that they had the pleasure of speaking with 34% of the homeowners. Mayor Golden stated that she heard residentÓs thoughts, ideas and concerns. She stated that she was still listening. She addressed the voters who elected her and sincerely thanked them for their trust and support. She stated that she was grateful for the opportunity to represent them and that she would work hard to live up to the confidence that had been placed in her. She addressed those that did not vote for her and stated, please know that your voice is equally important to me. She stated that she was committed in earning their trust and that in the day that are ahead she invited all to reach out to her at any time. Mayor Golden stated that community input was vital to building a bright and prosperous future for Centerville. Mayor Golden thanked her father and sister who taught her the importance of community service. 2. Roll Call PRESENT: Mayor Nancy Golden Council Member Russ Koski Not Approved 59 City of Centerville City Council Meeting Minutes January 8, 2025 Council Member David Kubat Council Member Darrin Mosher Council Member Anita Rios Junior Council Member Sophie Wynn (Non-Voting) ABSENT: None STAFF: City Administrator, Mark Statz Assistant City Administrator, Athanasia Lewis Finance Director, Bruce DeJong City Attorney, Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Golden provided an opportunity for others to add or delete any items. Motion by Council Member Kubat, seconded by Council Member Mosher to Approve the Agenda as presented. All in favor. Motion carried. IV. APPOINTMENTS & PRESENTATIONS 1.None. VI. PUBLIC HEARING 1.None. VI. APPROVAL OF THE MINUTES 1.December 5, 2024, City Council Work Session & Meeting Minutes Council Member Koski stated that even if the new members were not present or they had an opportunity to watch via live stream or if they wanted to watch them, they could table the minutes. Council Member Kubat asked whether the minute approval needed to be a quorum of members. City Attorney Glaser concurred. City Attorney Glaser stated that it was within the CouncilÓs power to vote to approve the minutes even though members were not present. Motion by Council Member Koski, seconded by Council Member Mosher to approve the minutes of December 5, 2024, City Council Work Session & Meeting Minutes as presented. All in favor. Motion carried. VII.CONSENT AGENDA 1.City of Centerville Claims through January 8, 2025 (Checks #37259-37285 & E2345) Î 2024, (Checks #37286-37296) Î 2025 & 37297-37317 & E2350-E2353) Page 2 of 9 60 City of Centerville City Council Meeting Minutes January 8, 2025 2.Centennial Lakes Police Department Claims through December 23, 2024 (Checks #15511- 15533, E2024099-E2024105 & Payroll Check #15508-15510) 3.Centennial Fire District Claims through December 23, 2024 (Checks #9825-9831, E240015 & Payroll Check #9823-9824) 4.League of MN Cities Membership Mayor Golden provided an opportunity for members to pull items for additional discussion. Council Member Koski stated that he would like clarification or additional discussion on Check #37262, #37264, #37271, #37281 and 37299. Administrator Statz stated that Council Member Koski would like to pull Item #1 and Council Member Koski concurred. Motion by Council Member Mosher, seconded by Council Member Koski, to Approve Consent Agenda Items #2-4 as presented. All in favor. Motion carried. Council Member Koski stated that there was not a receipt for the expenditure and questioned staff memberÓs attendance (Check #37262). City Administrator Statz stated that the item was contingent upon IX. New Business, Item #4, it relies on whether the Council wants him to stay during his 60-day notice period or leave prior to that period as it is an Engineering Conference (January 29, 30 and 31, 2025). Council Member Koski stated that check #37264 was for the City of Lino Lakes, which reimburses them for sewer services associated with Kwik Trip and NorBella sewer charges every two months (pass through costs). Administrator Statz concurred. Council Member Koski asked about (Check #37271) for LRS Portables of Minnesota and he presumed these where for the parks. Administrator Statz stated that throughout the summer months there are more portables and in the winter months, there is one a Laurie LaMotte Memorial Park and at Corner Stone Park. He stated that he felt that it was a quarterly bill but would complete research and get back to the Council. Council Member Koski felt that the bill was rather large for just two portables. Administrator Statz stated that a rough estimate would be $100- $200/month/unit. Council Member Koski stated that (Check #37281) was for reimbursement of a cellphone for the Administrator which is contained in his contract. Administrator Statz stated that he believed the reimbursement was in his contract for 2024 and that these expenditures were only for 2024. Administrator Statz stated that the expenditures was a stipend associated with utilizing his personal cell phone. Council Member Koski questioned (Check #37299) for ASCAP. City Attorney Glaser stated that it is one of the major organizations that pays artists their royalties for use of their lyrics/songs. Attorney Glaser stated that the bands that are hired for Music in the Park generally do not write their own music and play other artists music. Administrator Statz stated that there is another organization that we are also licensed with is SESAC. He explained that it is very difficult to obtain playlists from all bands that may be hired by the Parks & Recreation Commission for Music in the Park, then determine which artists/lyrics will be utilized and then compare with agencies that represent the artists/lyrics. Motion by Council Member Koski, seconded by Council Member Rios to Approve Consent Agenda Item #1 as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1.Memorandum of Understanding Î New Positions Î UOE Local 49 Page 3 of 9 61 City of Centerville City Council Meeting Minutes January 8, 2025 Administrator Statz explained that a Memorandum of Understanding was less robust than a contract. He explained that with the retirement of Public Works Director/Building Official Palzer, there was rearrangement of duties and responsibilities of staff. He stated that an Organizational Chart has Mr. Peterson taking a more Leadership role in terms of the day-to-day operations and Mr. Schmitz taking on the role of Building Official so the two staff members have moved up in the responsibility realm and Staff felt that those positions qualified for a pay grade adjustment with Council previously voting to approve those positions and explained that this agreement is with the Union notifying them of the positions/pay proposing and obtaining whether they are in alignment with the pay grades, position descriptions and willingness to adding to the existing contract. He stated that it is acknowledgement until the expiration of the existing contract where negotiations will commence again. City Attorney Glaser concurred. Council Member Kubat asked if the Memorandum of Understanding would be signed by the Union as the Memorandum of Understanding contained in the packet did not have a signature block for them. Administrator Statz stated that it would be added upon approval by Council. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Memorandum of Understanding Î New Positions Î UOE Local 49 as submitted with the additional of a signature block for the Union. Council Member Mosher asked if there was a plan for the remaining Union Members as they grow in their positions. Administrator Statz stated that at this time, there will be a Public Works Foreman position that Mr. Peterson is moving into, and it was felt that the position would remain static with the potential for someone else to move into that position upon availability. He stated that he felt the same with the Building Official/Public Works Technician position but that it was slightly different and unique to find an individual that may be willing to have both responsibilities. Administrator Statz stated that he did not anticipate adding any additional higher-level pay grades within the Public Works Department. He stated that having two in leadership positions and three Public Works Technicians was probably where the levels of staffing would remain for a while. Council Member Kubat asked if the Public Works Foreman and Building Official/Public Works Technician would report to the City Administrator. Administrator Statz stated that it was slightly more complicated than that as with his departure there will need to be additional discussion regarding this. He also stated that a structure would need to be developed regarding the Public Works Director position. Council Member Koski stated that when the decisions were made, Council was unaware that Administrator Statz would be departing, and that he was unsure of moving forward regarding the City Administrator position. City Attorney Glaser stated that Council should consider this now as City Administrator Statz will remain in his position for 60 days and if in the future there were modifications, it would need to go back to the Union and that he would expect that they have been accommodating in the past and will be in the future. Administrator Statz stated that this would probably look like this rather than adding more responsibilities to the positions and what responsibilities the new Administrator would have with rearrangement if needed in the future. He stated that he believed having the Memorandum of Understanding in place was good as it could take a while for the City Administrator position to be filled. Council member Kubat stated that he understood that this was ratification of CouncilÓs previous decisions and wanted to ensure all felt that this was the direction Council wanted to take. Council Member Mosher wanted to ensure that certification and education processes continue for all Public Works Staff. Council Member Kubat felt that discussions should take place with the new City Administrator to ensure the future direction of the Public Works Department, staffing, etc. All in favor. Motion carried. Page 4 of 9 62 City of Centerville City Council Meeting Minutes January 8, 2025 2.Res. #25-0XX Î Revising the Centerville 2040 Comprehensive Plan Administrator Statz stated that the Met. CouncilÓs process for such amendments is a bit iterative as you need to send them something for them to approve, they then send something back to you and then you must ratify their actions. He stated that this is for a guided use of P-1 (Public) and a formal acknowledgement of that as we have their approval. Discussion ensued regarding the process and city responsibility associated with the property, Administrator Statz stated that it becomes a private sale, but the city will publish the ordinance, and it is effective upon publication, a closing date of January 15, 2025. Mayor Golden stated that the school anticipated that demolition would take place soon thereafter. She stated that she wanted to be made aware of when this would take place as she wanted residents to have an opportunity to say goodbye to the house as it has been an integral part of the community. She stated that she would like the Anoka County Historical Society to also be notified for photos even though it is not on the historical registry. She asked the LaLonde Estate if they would give their permission for individuals to enter the property for photos, etc. The LaLonde Estate representative stated that they did not believe, for liability issues, this would be appropriate and declined. Mayor Golden stated that the city could then work with the School District once the property ownership was transferred. Additional discussion took place regarding the statutory requirement for the second reading and whether it was allowable to waive it. Attorney Glaser stated that the city is allowed to waive the second reading as time was of the essence and that they were assisting the community and the school. Council Member Koski, seconded by Council Member Mosher to Approve Res. #25-001 Î Revising the Centerville 2040 Comprehensive Plan as presented. All in favor. Motion carried. 3.Ordinance #138, Second Series Î 1687 Westview Street (LaLonde) Rezone Administrator Statz stated that this was an Ordinance to approve the rezoning with waiving the requirement of the second reading and rezoning the property P-1 (Public). Motion by Council Member Kubat, seconded by Council Member Koski to Adopt Ord. #138, Second Series Î 1687 Westview Street (LaLonde) Rezone and Waive the Second Reading Requirement. All in favor. Motion carried. IX. NEW BUSINESS 1.Res. #25-0XX Î Adopting the 2025 List of Appointments Mayor Golden stated that she discussed with City Administrator Statz that Council Members Mosher and Koski would retain their previous appointments unless they desired to change. Mayor Golden reviewed the draft 2025 List of Appointments. There was additional discussion regarding whether the mayor was required to be on the Personnel Committee and Attorney Glaser stated no. Mayor Golden volunteered to relieve Council Member Koski as he was appointed to the Anoka County Fire Protection Council. Council Member Koski stated that Council Member Rios had a background in Human Resources and that the draft should reflect that the Page 5 of 9 63 City of Centerville City Council Meeting Minutes January 8, 2025 mayor is not required to serve but could. Discussion ensued regarding the addition of Mr. Carciofini to be appointed to the Planning & Zoning Commission. Administrator Statz requested the modification of Bond Council to Jenny Bolten, Kennedy & Graven. He highlighted the official paper is required by statute and has been the Quad Press and their schedule of publication is timely and works well for the city. He noted that previously the List of Appointments denoted himself as the Engineer and staff modified it to be Kellie Schlegel, Stantec. He also stated that from time to time or over several years, Council Member Koski has stated that he would like to receive Requests for Proposals from some of the contracted services of the city ensuring financial reasonability. Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Res. #25-002 Î Budget & Tax Levies for 2025 as discussed. Discussion ensued as to whether Mr. Carciofini would be added under Planning & Zoning with his appointment being on the Consent Agenda for the January 22, 2025, City Council meeting. There was also clarification that Council Member Rios was replacing Council Member Koski on the Personnel Committee. All in favor. Motion carried. 2.Res. #25Ï0XX Î Not Waiving Tort Liability Limits Administrator Statz stated that State Statute allows cities to waive liability limits. Attorney Glaser stated that this was a political compromise by the legislature and puts a cap on potential liability that the city could face and that he encouraged the council to adopt this resolution and if Council chose not to adopt it would result in if the city were to be sued the sky is the limit on liability amounts. He stated that all cities must chose to not waive or waive the limits on an annual basis. Motion by Council Member Kubat, seconded by Taylor to Adopt Res. #25-003 Î Not Waiving Tort Liability Limits as presented. All in favor. Motion carried. 3.Payroll Benefit Error Resolution Administrator Statz explained that one employee had been deducted the incorrect amount or a higher value than the dental coverage that was chosen by the individual for his cafeteria plan options. The employee was unaware of the error and if the individual desired, they could have chosen an additional option for their monthly allotment. He stated that through negotiations with the individual, a compromise was reached with an equivalent dollar value of two days of Personal Time Off (PTO). It was stated that the PTO time would need to be utilized in 2025. He also stated that the union was satisfied with the agreement as the employee is a member. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Settlement as presented. All in favor. Motion carried. 4.Resignation of City Administrator Administrator Statz stated that with his resignation, he stated that he wanted to honor his 60 day notice which would follow on Presidents Day, appointing an Interim City Administrator and he reviewed his memorandum with them. Page 6 of 9 64 City of Centerville City Council Meeting Minutes January 8, 2025 Lengthy discussion was had regarding the three options and the possibility of a fourth option being retired individuals that have held a similar position, appointment turnover upon City Administrator StatzÓs last day, the current position of Assistant Administrator as a succession plan, previously hiring a search firm and not hiring a search firm, interviewing search firms at a Work Session and explore the hiring of a search firm, transparency of attending the Engineering conference and the council/city not receiving value for that going forward but he would take calls and be available during the conference, engineering consultant at meetings as previous prior to hiring Administrator Statz who filled that position, if the Interim City Administrator position was filled with a staff member would they become salaried and obtain a pay increase as stated in the memorandum, agreement with the individual for completing the duties, a 10% increase upon his termination or immediately, salary decision would be a legal decision, Attorney Glaser stated that seems appropriate, a transition plan with duties, roles and salary for the interim position. Motion by Council Member Kubat, seconded by Council Member Koski Appointing Assistant City Administrator Lewis as Acting Interim City Administrator, Subject to a Plan with Respect for Pay, Benefits, Duties and Responsibilities for Presentation at CouncilÓs January 22, 2025, meeting with an Effective Day of January 14, 2025. All in favor. Motion carried. Motion by Council Member Koski, seconded by Council Member Mosher to Accept Mr. Mark StatzÓs Resignation effective February 15, 2025. Council Member Mosher made a Friendly Amendment of the City Expending Funds for Administrator StatzÓs Attendance of the Engineering Conference. The Amendment was Accepted by Council Member Koski. All in favor. Motion carried. Motion by Council Member Kubat, seconded by Council Member Koski to Direct Staff to Complete an Request for Proposal (RFP) for Executive Search firms and Review with the Personnel Committee Arranging Interviews for the January 22, 2025 Work Session. All in favor. Motion carried. 5.League of MN Cities Î City Day on the Hill (March 6, 2025) Administrator Statz stated that the budget includes funding for advocacy/training events for Council Members and the Jr. Council Member position. He stated that it is an all-day event and is very beneficial which also allows for meeting of local representatives/legislators. No action was needed. 6. Res. #25-0XX Î In Memoriam of Lisa Roemeling for her Contributions to the Centerville Community City Administrator Statz stated that Ms. Roemeling recently passed away, resided in the residence next to City Hall, was the owner of CarboneÓs and was active in all city events. He stated that City Clerk Bender would be presenting the resolution to the family at Ms. RoemelingÓs wake. Mayor Golden stated that she could attend along with other members of Council. Page 7 of 9 65 City of Centerville City Council Meeting Minutes January 8, 2025 Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Res. #25-004 - In Memoriam of Lisa Roemeling for her Contributions to the Centerville Community as submitted. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMETS 1.Administrator/Engineer Report Î Administrator Statz stated that his report was contained in the packet and that he would be happy to address any questions from the Council. He provided the Council with a brief review. Assistant City Administrator Lewis reviewed the Centennial Area Chamber of Commerce Winterfest Event. 2.Council Reports a.Kubat Î Stated that he was happy to be on Council. (i) Parks & Recreation Committee Î Council Member Kubat stated that he was eager for attending the Parks & Recreation Committee as their Liaison (ii) Centennial Fire District Steering Committee Î Council Member Kubat gave no report. b. Koski Î He welcomed the new Council Members and Jr. Council Member Wynn and stated that he felt that it would be a solid group. He also thanked Administrator Statz and thanked him for his contributions over the years. He thanked Mayor Love for his 20 years of service, sacrifices that he made and his leadership. (i) Planning & Zoning Commission Î Council Member Koski stated that the Commission is working on the Downtown Master Plan and Comprehensive Plan in preparation of the 2050 requirement. He stated that discussions regarding the Peltier Lakes Pond proposed thrd development, traffic and a proposed round about on 20 Avenue at 73 Street. He stated that residents should attend the Lino Lakes Planning & Zoning meetings regarding the development. He stated that Mr. Carciofini was recommended for appoint to the Commission and Ms. Dawn Kalina was appointed Chair. (ii) Fire Steering Committee Î Council Member Koski gave no report. c. Rios Î She thanked Council for the warm welcome, stated that she is ready to commence her duties. She stated that she is honored to serve on the Personnel Committee. (i) Economic Development Authority Î Council Member Rios stated that she was also eager for the role on the board. d. Mosher Î He questioned whether concerns about the proposed roundabout be taken to Anoka th County Highway Department versus the City of Lino Lakes as 20 Avenue was a County Round. Council Member Koski stated that he has had discussions with Commissioner Jeff Reinert on numerous occasions. Administrator Statz stated that the County wants to work with both communities as the roadway services both communities. (i) Economic Development Authority Î Council Member Mosher gave no report. (ii) Police Governing Board Î Council Member Mosher gave no report. e. Golden Î Page 8 of 9 66 City of Centerville City Council Meeting Minutes January 8, 2025 (i) Centennial Lakes Police Department Governing Board Î Mayor Golden stated that several personnel issue and ratification of union issues. (ii) North metro Telecommunications CommissionÎ Mayor Golden gave no report. (iii) Other Mayoral Reports Î Mayor Golden gave no report. XI. ADJOURNMENT Motion by Council Member Rios, seconded by Council Member Kubat to adjourn the meeting of January 8, 2025, at 8:52 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 9 of 9 67 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: , 2025 Administration VI. TITLE OF ISSUE: January 11, 2025 City Council Work Session Minutes BACKGROUND AND SUPPLEMENTAL INFORMATION: The January 11, 2025 work session minutes are included in the packet for the council's review. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve the January 11, 2025 Work Session Minutes For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ January 11, 2025 Minutes Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 68 CITY OF CENTERVILLE CITY COUNCIL MEETING January 11, 2025 Pursuant to due call and notice thereof, the Work Session Meeting of the City Council was held at Centennial Fire Station 1 on January 11, 2025, at 8:00 a.m. WORK SESSION (8:00 AM) I.CALL TO ORDER 1. Roll Call II. DISCUSSION ITEMS 1. Introductions and Team Building Exercises The meeting kicked off with introductions and ice breaker questions. The council responded to the following ice breaker questions: ¤ Are you someone who, when in an elevator hits the button several times just to be sure it knows youÓre there? Explain ¤ Are you someone who feels compelled to take charge when a person or group is struggling or to speak up for those who shy away from public speaking? Explain ¤ What would you like to leave as your legacy and why? 2. City Government Basics Administrator Statz reviewed the slides on statutory cities, noting that Centerville is a Statutory A city. The roles and responsibilities of the mayor and council were also covered. Administrator Statz also reviewed City boards/Commissions (Parks and Recreation, Economic Development Authority, Planning & Zoning Commission), and Partner Agency Organizations (Anoka County Government, Centennial Police Department, Centennial Fire Department & SBM, Met Council, North Metro, Rice Creek Watershed). 3. Meeting Logistics Mayor Golden reviewed meeting logistics such as: meeting dates & times, accommodations, attendance, communication preferences, and public comments/open mic at the beginning of meetings. 4. Downtown History Administrator Statz provided a brief history on downtown redevelopment activities such as: studies, public input, property assembly, infrastructure investment, development proposals, and future Comprehensive Plan requirements. The PowerPoint Slides provide more detail and are part of the January 11, 2025, Work Session meeting packet. 69 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: , 2025 Administration VII.1 TITLE OF ISSUE: City of Centerville Claims through OUND AND SUPPLEMENTAL INFORMATION: A detailed listing of disbursements is included in the packet for your consideration. Check COST AND SOURCE(S) OF FUNDING: REQUESTED COUNCIL ACTION: Motion to Approve Claims as submitted. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Detail attached. Other (specify) ____________ __________ ___ _______________________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 70 02/06/25 4:16 PM CITY OF CENTERVILLE Page 1 *Check Detail Register© Batch: 021225pay,021225pay2,020625PAY3 Check #Check DateVendor NameAmountInvoiceComment 10100 MIDWESTONE BANK 02/12/25 37357AID ELECTRIC CORPORATION E 101-42280-300Professional Srvs81383$223.70REPLACE GFCI FOR CHRISTMAS LIGHTS Total $223.70 02/12/25 37358ANCONA TITLE & ESCROW G 101-11500Accounts Receivable$76.046956 DUPRE RD - OVER PD FINAL UT BILL Total $76.04 02/12/25 37359ANOKA COUNTY PROPERTY RECORDS E 101-41400-300Professional Srvs$479.88TRUTH IN TAXATION E 601-49400-300Professional Srvs$460.23SPECIAL ASSESSMENTS E 602-43200-300Professional Srvs$460.23SPECIAL ASSESSMENTS Total $1,400.34 02/12/25 37360ANOKA COUNTY TREASURY E 101-41400-433Dues and SubscriptionsB250113E$37.50JAN. 2025 BROADBAND E 601-49400-433Dues and SubscriptionsB250113E$37.50JAN. 2025 BROADBAND E 602-43200-433Dues and SubscriptionsB250113E$37.50JAN. 2025 BROADBAND Total $112.50 02/12/25 37361BOYER TRUCKS E 101-43000-404Repairs/Maint Machinery/091P10619.0$392.992007 STERLING - TRUCK MAINT Total $392.99 02/12/25 37362BOYER TRUCKS - LAUDERDALE E 101-43000-404Repairs/Maint Machinery/091P10619$318.002007 STERLING - PARTS E 101-43000-404Repairs/Maint Machinery/091P10649$336.362007 STERLING - PARTS Total $654.36 02/12/25 37363CENTENNIAL LAKES POLICE DEPT E 101-42110-300Professional Srvs$93,249.92FEB. 2025 POLICE SERVICES Total $93,249.92 02/12/25 37364CENTENNIAL SCHOOL DISTRICT 12 G 401-24510 Other Escrow$1,790.21ESCROW RELEASE REZONE-COMP PLAN AMENDMENT G 602-24510Other Escrow$20,000.00RELEASE OF SEWER ESCROW ON PERMIT #21-050 Total $21,790.21 02/12/25 37365CITY OF CENTERVILLE - MASTERCA E 101-41400-200Office Supplies (GENERA$938.71OFFICE SUPPLIES - PENS/SUPPLIES/ENVELOPES E 101-41400-321Telephone$9.95ENDICIA ON LINE POSTAGE FEES E 101-41400-430Miscellaneous$41.39MISC. SUPPLIES - CHAIR PARTS/SNACKS FOR RETREAT/SUPPLIES E 101-41400-433Dues and Subscriptions$15.99ZOOM SUBSCRIPTION E 101-42280-220Repair/Maint Supply$8.98MAINT SUPPLIES - CITY HALL E 101-42400-212Motor Fuels$93.92FUEL E 101-43000-210Operating Supplies$612.54OPERATING SUPPLIES - P.W. E 101-43000-212Motor Fuels$589.57FUEL E 101-43000-220Repair/Maint Supply$477.52MAINT. SUPPLIES P.W. E 101-43000-404Repairs/Maint Machinery/$284.57REPAIRS/MAINT SUPPLIES FOR VEHICLES E 101-43000-410 Rentals (GENERAL)($216.75)CREDIT ON RETURN OF SCISSOR LIFT E 101-43000-439Clothing Allowance$220.00J.HUISENGA BOOT ALLOWANCE 71 E 101-45201-370Park Programs/Skate Nigh$72.88SUPPLIES FOR PARK PROGRAMS 02/06/25 4:16 PM CITY OF CENTERVILLE Page 2 *Check Detail Register© Batch: 021225pay,021225pay2,020625PAY3 Check #Check DateVendor NameAmountInvoiceComment E 601-49400-322Postage$6.10POSTAGE FOR WATER SAMPLES E 601-49400-441Conf. & Schooling$350.00A.BARMETTLER TECH CONFERENCE - WATER TRAINING Total $3,505.37 02/12/25 37366 CITY OF HUGO E 101-43140-300Professional Srvs$5,568.75STREET SWEEPER W/OPERATOR 2024 Total $5,568.75 02/12/25 37367CONNEXUS ENERGY E 601-49400-380 Utilities$25.696800-20TH - SCADA RADIO - SERV THRU 1-28- 25 E 602-43200-380Utilities$25.686800-20TH - SCADA RADIO - SERV THRU 1-28- 25 E 101-43140-386Other Utilities$85.747100 20TH AVE N - TRAFFIC SIGNAL - SERV THRU 1-28-25 E 101-43140-386Other Utilities$66.85STREET LIGHTS - 395653-219699 - SERV THRU 1-28-25 E 101-43140-386Other Utilities$51.84STREET LIGHTS - 395653-219678 - SERV THRU 1-28-25 E 601-49400-380 Utilities$303.577087 20TH AVE S - WATER TOWER - SERV THRU 1-28-25 E 602-43200-380 Utilities$94.726900 -20TH AVE - LIFT STATION - SERV THRU 1- 28-25 E 101-43000-380Utilities$408.522085 W CEDAR ST -P.W. - SERV THRU 1-28-25 Total $1,062.61 02/12/25 37368DON HAWKINS CONSTRUCTION E 101-41110-100Wages and Salaries (GEN$0.00RELEASE OF REMAINING ESCROW BALANCE FOR MINI STORAGE - 6965-20TH AVE G 401-24510Other Escrow$378.03RELEASE OF REMAINING ESCROW BALANCE FOR MINI STORAGE - 6965-20TH AVE Total $378.03 02/12/25 37369DYLAN REHNKE E 101-45201-370Park Programs/Skate Nigh$50.00NAME SNOWPLOW CONTEST WINNER "THE BLIZZARD WIZARD" Total $50.00 02/12/25 37370EDA R 101-41400-36200Miscellaneous Revenues$8,430.00REIMBURSE EDA FOR ANOKA COUNTY HRA FUNDS FOR ST. GENEVIEVE CEMENTARY FENCE Total $8,430.00 02/12/25 37371EDINA REALTY TITLE G 101-11500Accounts Receivable$213.317306 OLD MILL RD - OVER PD FINAL UT BILL Total $213.31 02/12/25 37372ERRICKSON-GRAHEK, HEIDI E 101-45201-370Park Programs/Skate Nigh$40.42REIMBURSE FOR SUPPLIES FOR SKATE NIGHT Total $40.42 02/12/25 37373GOPHER STATE ONE CALL INC E 601-49400-300Professional Srvs5010280$30.40JANUARY 2025 SERVICES E 602-43200-300Professional Srvs5010280$30.40JANUARY 2025 SERVICES Total $60.80 02/12/25 37374IMAGE PRINTING & GRAPHICS 72 02/06/25 4:16 PM CITY OF CENTERVILLE Page 3 *Check Detail Register© Batch: 021225pay,021225pay2,020625PAY3 Check #Check DateVendor NameAmountInvoiceComment E 452-43140-300Professional Srvs$401.40169153CSAH 54 CORRIDOR STUDY REPORT 2024-05- 17 Total $401.40 02/12/25 37375 INDIGO SIGNS E 101-41910-430Miscellaneous5510$131.08NAME PLATE - JIM C - P & Z Total $131.08 02/12/25 37376INNOVATIVE OFFICE SOLUTIONS LL E 101-41400-200Office Supplies (GENERAIN4756801$99.41OFFICE SUPPLIES - NOTE PADS, BATTERIES, ENVELOPES (PLAIN), FILES, WATER E 101-41400-200Office Supplies (GENERA$9,207.00IN4760528OFFICE SUPPLIES - LGL POCKET FILES, CARD, BUS, LARS Total $9,306.41 02/12/25 37377JEFFS TREE & LANDSCAPE SERVICES LLC E 101-45202-300Professional Srvs$3,000.00REMOVE 25 ASH TREES ON CITY PROP/CLEAN UP/NO STUMPS Total $3,000.00 02/12/25 37378JOSEPH D BENSON G 401-24510Other Escrow$378.03RELEASE OF REMAINING ESCROW BALANCE FOR MINI STORAGE - 6965-20TH AVE Total $378.03 02/12/25 37379KEYTE, JOHN G 401-24510Other Escrow$378.03RELEASE OF REMAINING ESCROW BALANCE FOR MINI STORAGE - 6965-20TH AVE Total $378.03 02/12/25 37380LEAGUE OF MN CITIES E 101-41110-441Conf. & Schooling$125.00D423122.KUBAT - 2025 CITY DAY ON THE HILL E 101-41110-441Conf. & Schooling$125.00N423122.GOLDEN - 2025 CITY DAY ON THE HILL E 101-41110-441 Conf. & Schooling$125.00R423122.KOSKI - 2025 CITY DAY ON THE HILL E 101-41400-441Conf. & Schooling$125.00A423122.LEWIS - 2025 CITY DAY ON THE HILL E 101-41110-441Conf. & Schooling$125.00A423146.RIOS - 2025 CITY DAY ON THE HILL Total $625.00 02/12/25 37381LEAGUE OF MN CITIES* E 101-41110-433Dues and Subscriptions$30.00MN MAYORS ASSOCIATION MEMBERSHIP DUES Total $30.00 02/12/25 37382LINCOLN NATIONAL LIFE INSURANC G 101-21721Long Term Disability Ins.$309.64LONG TERM DISABILITY INS - SERV THRU 2-28- 25 Total $309.64 02/12/25 37383MARCO, INC. E 101-41400-400Computer, Copier Main. C38452566$202.42STANDARD PAYMENT - FEB. Total $202.42 02/12/25 37384MAX STORAGE ENTERPRISES, LLC. G 401-24510Other Escrow$1,790.21RELEASE OF REMAINING ESCROW BALANCE FOR MAX STORAGE Total $1,790.21 02/12/25 37385MCDONALD HOPKINS E 101-41400-300Professional Srvs1538071$83.70POTENTIAL BUSINESS EMAIL COMPROMISE 73 SERV THRU 12-31-24 02/06/25 4:16 PM CITY OF CENTERVILLE Page 4 *Check Detail Register© Batch: 021225pay,021225pay2,020625PAY3 Check #Check DateVendor NameAmountInvoiceComment Total $83.70 02/12/25 37386MET LIFE INSURANCE CO. G 101-21716Dental Insurance$289.44DENTAL INS - JAN. 2024 Total $289.44 02/12/25 37387 MET. COUNCIL ENV. SERV. (SDS) MWCC Charges0001183207$26,416.12WASTEWATER SERVICE MARCH 2025 E 602-43200-440 Total $26,416.12 02/12/25 37388M-R SIGN COMPANY, INC. E 101-43140-226Street & Road Signs226889$199.16STREET SIGNS Total $199.16 02/12/25 37389NORTHLAND SECURITIES, INC. E 353-47000-620Fiscal Agent s FeesINV-1276$1,750.00ANNUAL DISSEMINATION AGENT FEE FOR CONTINUING DISCLOSURE SERVICES THRU YEAR END 12-31-24 E 353-47000-620Fiscal Agent s FeesINV-1276$400.00COUNTY AUDITOR'S CERTIFICATE FEE REIMBURSEMENT Total $2,150.00 02/12/25 37390NYKANEN INSPECTIONS LLC E 101-42403-300Professional Srvs$214.40JANUARY 2025 ELECTRICAL INSPECTION Total $214.40 02/12/25 37391POWERMATION E 601-49400-400Computer, Copier Main. C$393.00SCADA SYSTEM E 602-43200-400Computer, Copier Main. C$393.00SCADA SYSTEM Total $786.00 02/12/25 37392PRESS PUBLICATIONS E 101-41400-340Advertising & Printing823015$230.00HONORING OUR HEROES BANNER AD E 101-41910-350 Ord., Pub. Hearings, etc.824725$126.70ORD. 138 REZONE E 101-41400-350Ord., Pub. Hearings, etc.824726$44.35ORD. 139 CANNABIS Total $401.05 02/12/25 37393REPUBLIC SERVICES, INC. E 604-43230-300Professional Srvs0899-004667$22,690.79GARBAGE SERVICES THRU 1-31-25 E 605-45350-300Professional Srvs0899-004667$7,196.80RECYCLING SERVICES THRU 1-31-25 Total $29,887.59 02/12/25 37394SAFEGUARD SECURITY E 101-42280-300Professional Srvs69407$59.95CITY HALL MONTHLY FIRE ALARM MONITORING W/SERVICE PLAN Total $59.95 02/12/25 37395SHARPER COMMUNITIES, LLC. G 401-24510 Other Escrow$18,632.66RELEASE OF REMAINING ESCROW BALANCE FOR PELTIER ESTATES Total $18,632.66 02/12/25 37396SOLAR POD E 101-42280-300Professional Srvs1169$11,200.00DESIGN & ENGINEERING SERVICES FOR SOLAR PHOTVOLTAIC SYSTEM ON CITY HALL Total $11,200.00 02/12/25 37397SPRAYER SPECIALTIES, INC. 74 02/06/25 4:16 PM CITY OF CENTERVILLE Page 5 *Check Detail Register© Batch: 021225pay,021225pay2,020625PAY3 Check #Check DateVendor NameAmountInvoiceComment E 101-45202-220Repair/Maint Supply$99.671229199-INIRRIGATION SYSTEM - REP. CAP CE BLANK & WASH, QUICK JET ADAPTER AND PARTS Total $99.67 02/12/25 37398 VERIZON E 101-42400-321Telephone6103171277$70.28CELL PHONE - SERV THRU 1-9-25 E 101-43000-321Telephone6103171277$70.29CELL PHONE - SERV THRU 1-9-25 E 601-49400-321Telephone6103171277$70.29CELL PHONE - SERV THRU 1-9-25 E 602-43200-321Telephone6103171277$70.28CELL PHONE - SERV THRU 1-9-25 E 603-43000-321Telephone6103171277$40.01TABLET - SERV THRU 1-9-25 Total $321.15 02/12/25 37399VETTER'S ELECTRIC E 101-43000-300Professional Srvs11025$1,730.26PUBLIC WORK BLDG - CONNECTORS SUBMERGED IN WATER - REPLACE INITIAL CONNECTOR & NEW CONTROLLER Total $1,730.26 02/12/25 37400WINNICK SUPPLY E 101-43000-210Operating Supplies062707$60.00SHOP SUPPLIES Total $60.00 02/12/25 37401ZIEGLER INC. E 101-43000-404Repairs/Maint Machinery/IN001782565$228.90TRUCK MAINT. Total $228.90 02/12/25 37402KWIK TRIP, INC. G 101-24511Developer Escrow$40,449.00RELEASE REMAINING ESCROW BALANCE FOR TURN LANE Total $40,449.00 $286,970.62 10100 Fund Summary 10100 MIDWESTONE BANK 101 General Fund$181,939.74 353 2021A REFUNDING BOND$2,150.00 401 Escrow/Legal/Engineering$23,347.17 452 City Street Projects$401.40 601 Water Fund$1,676.78 602 Sewer Fund$47,527.93 603 Storm Water Fund$40.01 604 GARBAGE$22,690.79 605 RECYCLE SERVICE$7,196.80 $286,970.62 75 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: Administration VII.2 Police Department BACKGROUND AND SUPPLEMENTAL INFORMATION: The packet contains Check Register and Detail which includes the following disbursements. , E202Payroll Check # COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve Along with the Consent Agenda. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay Supporting Documents Contained in Packet. Other (specify) ____________ _______________________________________________________________ _______________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 76 CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 1/24/2025 - 2/6/2025Feb 06, 2025 11:04AM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1558502/06/2025Amazon Capital Services214.89 1558602/06/2025AXON ENTERPRISE, INC1,598.30 1558702/06/2025E C S I, LLC360.00 1558802/06/2025GEORGE'S INC170.00 1558902/06/2025HD Supply558.40 1559002/06/2025Language Line Services70.04 1559102/06/2025Marie Ridgeway LICSW, LLC560.00 1559202/06/2025Metro Sales, Inc.179.38 1559302/06/2025REMILLARD INSURANCE AGENCY2,800.00 1559402/06/2025Safeguard Business Systems103.28 1559502/06/2025Shred-N-Go, Inc103.93 1559602/06/2025TACTICAL SOLUTIONS2,645.50 1559702/06/2025TRANSUNION RISK & ALTERNATIVE75.00 1559802/06/2025VERIZON WIRELESS1,140.13 202500902/06/2025US Bank Credit Card3,344.02 Grand Totals: 13,922.87 Payroll Checks: #15579 - 15584 M = Manual Check, V = Void Check 77 78 CENTENNIAL LAKES POLICE DEPTPolice Disbursements ReportPage: 1 Input Dates: 1/24/2025 - 2/6/2025Feb 06, 2025 11:06AM NameInvoiceDescriptionInvoice DateTotal Cost Amazon Capital Services (112) Amazon Capital Ser1C9L-34RT-Keyboard wrist rest, black toner cartridges01/28/2025214.89 Total Amazon Capital Services (112):214.89 AXON ENTERPRISE, INC (129) AXON ENTERPRISINUS317608TASER 7 CLOSE QUARTERS CARTRIDGES, STANDOFF C01/23/20251,502.00 AXON ENTERPRISINUS318425TASER 7 CLOSE QUARTERS CARTRIDGES, STANDOFF C01/26/202596.30 Total AXON ENTERPRISE, INC (129):1,598.30 E C S I, LLC (191) E C S I, LLC3820552025 Annual Fire Alarm Monitoring01/27/2025360.00 Total E C S I, LLC (191):360.00 GEORGE'S INC (210) GEORGE'S INC3326'18 Explorer Repair tire patch plug01/24/202550.00 GEORGE'S INC3335'19 Interceptor #201 Oil & Filter Change01/30/202540.00 GEORGE'S INC3336'22 Explorer #221 Oil Change and Filter01/30/202540.00 GEORGE'S INC3337'21 Explorer Oil & filter change01/30/202540.00 Total GEORGE'S INC (210):170.00 HD Supply (374) HD Supply846483006Multifold paper towels, Bathroom tissue, White Roll Towels, C01/22/2025558.40 Total HD Supply (374):558.40 Language Line Services (421) Language Line Serv11513309Over-the-phone interpretation -Spanish 1/6, 1/1101/31/202570.04 Total Language Line Services (421):70.04 Marie Ridgeway LICSW, LLC (272) Marie Ridgeway LIC3082MANDATORY MH CHECK-IN 4 OFFICERS01/31/2025560.00 Total Marie Ridgeway LICSW, LLC (272):560.00 Metro Sales, Inc. (280) Metro Sales, Inc.INV2705722Jan Copier Contract02/06/2025179.38 Total Metro Sales, Inc. (280):179.38 REMILLARD INSURANCE AGENCY (341) REMILLARD INSUR10402025 LMCIT Renewal01/13/20252,800.00 Total REMILLARD INSURANCE AGENCY (341):2,800.00 Safeguard Business Systems, Inc. (480) Safeguard Business 9006893392Bank Deposit Ticket Booklets01/26/2025103.28 Total Safeguard Business Systems, Inc. (480):103.28 79 CENTENNIAL LAKES POLICE DEPTPolice Disbursements ReportPage: 2 Input Dates: 1/24/2025 - 2/6/2025Feb 06, 2025 11:06AM NameInvoiceDescriptionInvoice DateTotal Cost Shred-N-Go, Inc (348) Shred-N-Go, Inc178263Jan Shredding Service02/06/2025103.93 Total Shred-N-Go, Inc (348):103.93 TACTICAL SOLUTIONS (368) TACTICAL SOLUTI10567Certification of Radar Units01/25/2025340.00 TACTICAL SOLUTI10569Speed Lidar Gun and Holster01/29/20252,305.50 Total TACTICAL SOLUTIONS (368):2,645.50 TRANSUNION RISK & ALTERNATIVE (380) TRANSUNION RIS202501Jan Investigative Expenses02/06/202575.00 Total TRANSUNION RISK & ALTERNATIVE (380):75.00 US Bank Credit Card (386) US Bank Credit Car020625Peer Support Team Training - DW01/27/2025450.00 US Bank Credit Car020625License purchase 1 yr 5 users01/27/2025125.00 US Bank Credit Car020625Returned License01/27/2025125.00- US Bank Credit Car020625Ceiling tile01/27/202534.95 US Bank Credit Car020625Vehicle Extractions Training 2/3/25 - CH01/27/2025499.00 US Bank Credit Car020625DMT-G Online Recertification Training - AK01/27/202575.00 US Bank Credit Car020625Programmable Security Token, NFC Card Reader01/27/202592.00 US Bank Credit Car020625Force in Focus from Conflict to Cooperation training - PA, MG01/27/2025798.00 US Bank Credit Car0206252025 Membership Renewal/Annual Dues01/27/202590.00 US Bank Credit Car020625ComplyRight Federal & State Poster Set01/27/202573.42 US Bank Credit Car020625MCPA ETI Conference 2025 - JM, PA01/27/20251,170.00 US Bank Credit Car020625Blinker bulb01/27/20257.77 US Bank Credit Car020625Returned blinker bulb01/27/20257.77- US Bank Credit Car020625License plate lamp01/27/202561.65 Total US Bank Credit Card (386):3,344.02 VERIZON WIRELESS (391) VERIZON WIRELE6104334279Jan Cell Phones02/06/2025755.02 VERIZON WIRELE6104334279Jan Squad Laptop Data02/06/2025385.11 Total VERIZON WIRELESS (391):1,140.13 Grand Totals: 13,922.87 80 CENTENNIAL LAKES POLICE DEPTPolice Disbursements ReportPage: 1 Input Dates: 1/10/2025 - 1/23/2025Jan 23, 2025 09:58AM NameInvoiceDescriptionInvoice DateTotal Cost Amazon Capital Services (112) Amazon Capital Ser1DGF-R6TK-Spiral notebooks, printable address labels, key tags01/14/202540.30 Total Amazon Capital Services (112):40.30 ANOKA CO TREASURY OFFICE (116) ANOKA CO TREASB250113DJan Broadband (CAC Fiber)01/23/202575.00 ANOKA CO TREASS240314K-12025 JLEC Shared Costs01/16/202524,769.00 Total ANOKA CO TREASURY OFFICE (116):24,844.00 ANOKA COUNTY ATTORNEY (118) ANOKA COUNTY A010225CONTROLLED SUBSTANCE FORFEITURE DISTRIBUTION 01/02/2025107.60 ANOKA COUNTY A010225CONTROLLED SUBSTANCE FORFEITURE DISTRIBUTION 01/02/2025245.80 ANOKA COUNTY A010225CONTROLLED SUBSTANCE FORFEITURE DISTRIBUTION 01/02/2025165.20 ANOKA COUNTY A010225DWI FORFEITURE DISTRIBUTION '05 Chrysler Town & Cou01/02/2025128.25 ANOKA COUNTY A010225DWI FORFEITURE DISTRIBUTION '02 Dodge Caravan case 01/02/2025128.25 ANOKA COUNTY A010225DWI FORFEITURE DISTRIBUTION '00 Ford Expedition01/02/2025162.00 Total ANOKA COUNTY ATTORNEY (118):937.10 ASPEN MILLS, INC (124) ASPEN MILLS, INC345995SA Additional Vertex7 Body Armor Carrier - NW01/03/2025143.52 ASPEN MILLS, INC346617Cargo pants - CH01/14/202572.95 ASPEN MILLS, INC347043Cargo pants - JL01/20/202576.95 Total ASPEN MILLS, INC (124):293.42 CITY OF CENTERVILLE (158) CITY OF CENTERV010625DUI FORFEITURE DISTRIBUTION 2005 Cadillac Escalade c01/06/2025310.50 CITY OF CENTERV010625Correct Account Number to 905-42-2106-65001/06/2025310.50- CITY OF CENTERV010625DUI FORFEITURE DISTRIBUTION 2005 Cadillac Escalade c01/06/2025310.50 Total CITY OF CENTERVILLE (158):310.50 CITY OF LEXINGTON (160) CITY OF LEXINGT010625DUI FORFEITURE DISTRIBUTION '04 Ford Focus case #2001/06/2025108.00 CITY OF LEXINGT010625DUI FORFEITURE DISTRIBUTION '17 Ford Focus case #21101/06/2025587.25 CITY OF LEXINGT010625DUI FORFEITURE DISTRIBUTION '17 Chev Silverado case 01/06/20251,923.75 CITY OF LEXINGT010625Correct Account Number to 905-42-2106-65001/06/2025108.00- CITY OF LEXINGT010625DUI FORFEITURE DISTRIBUTION '04 Ford Focus case #2001/06/2025108.00 CITY OF LEXINGT010625Correct Account Number to 905-42-2106-65001/06/2025587.25- CITY OF LEXINGT010625DUI FORFEITURE DISTRIBUTION '17 Ford Focus case #21101/06/2025587.25 CITY OF LEXINGT010625Correct Account Number to 905-42-2106-65001/06/20251,923.75- CITY OF LEXINGT010625DUI FORFEITURE DISTRIBUTION '17 Chev Silverado case 01/06/20251,923.75 Total CITY OF LEXINGTON (160):2,619.00 CONNEXUS ENERGY (170) CONNEXUS ENER11625Dec Electric01/16/20251,873.28 Total CONNEXUS ENERGY (170):1,873.28 81 CENTENNIAL LAKES POLICE DEPTPolice Disbursements ReportPage: 2 Input Dates: 1/10/2025 - 1/23/2025Jan 23, 2025 09:58AM NameInvoiceDescriptionInvoice DateTotal Cost GEORGE'S INC (210) GEORGE'S INC3310'21 Explorer Oil & filter change01/14/202580.00 Total GEORGE'S INC (210):80.00 HealthPartners, Inc. (220) HealthPartners, Inc.7085110Jan Employee Assistance Program Premium01/16/202513.00 HealthPartners, Inc.7085110Jan Employee Assistance Program - Due From City01/16/202533.60 HealthPartners, Inc.7085110Jan Employee Assistance Program - Due From Fire01/16/202533.60 HealthPartners, Inc.8784907386Feb Health Insurance Prem01/16/202515,925.07 HealthPartners, Inc.8784907386Feb Health Insurance Prem-Reimbursable 01/16/2025620.36 HealthPartners, Inc.8784907386Feb Health Insurance Prem adj01/16/2025837.48 Total HealthPartners, Inc. (220):17,463.11 MIDWAY FORD INC (284) MIDWAY FORD INC136710Correct Account Number to 906-42-2100-55012/09/202450,013.41- MIDWAY FORD INC1367102025 Ford Explorer VIN#1FM5K8AW7SGB0304912/09/202450,013.41 MIDWAY FORD INC136711Correct Account Number to 906-42-2100-55012/09/202450,013.41- MIDWAY FORD INC1367112025 Ford Explorer VIN#1FM5K8AW6SGB0353012/09/202450,013.41 MIDWAY FORD INC631507Replaced rear brake pads and rotors on '20 Ford Explorer01/08/2025652.00 Total MIDWAY FORD INC (284):652.00 OFFICE OF MN IT SERVICES (309) OFFICE OF MN IT DV24120423Dec WAN Services01/16/202544.60 Total OFFICE OF MN IT SERVICES (309):44.60 O'Leary Auto Body (462) O'Leary Auto Body011325$1000 Deductible01/13/20251,000.00 O'Leary Auto Body011325Damage to Squad 20201/13/2025405.53 Total O'Leary Auto Body (462):1,405.53 O'REILLY AUTOMOTIVE, INC (314) O'REILLY AUTOMO3472-374977Air fresheners, wiper fluid01/17/202549.06 Total O'REILLY AUTOMOTIVE, INC (314):49.06 QUILL LLC (338) QUILL LLC2396008Copy paper returned10/07/202493.09- QUILL LLC42317705Notebook, ballpoint pens01/09/202579.77 QUILL LLC42339904Black quartz wall clocks01/10/202549.98 Total QUILL LLC (338):36.66 STATE OF MINNESOTA (355) STATE OF MINNES010225CONTROLLED SUBSTANCE FORFEITURE DISTRIBUTION 01/02/202582.60 STATE OF MINNES010225CONTROLLED SUBSTANCE FORFEITURE DISTRIBUTION 01/02/202553.80 STATE OF MINNES010225CONTROLLED SUBSTANCE FORFEITURE DISTRIBUTION 01/02/2025122.90 Total STATE OF MINNESOTA (355):259.30 82 CENTENNIAL LAKES POLICE DEPTPolice Disbursements ReportPage: 3 Input Dates: 1/10/2025 - 1/23/2025Jan 23, 2025 09:58AM NameInvoiceDescriptionInvoice DateTotal Cost Grand Totals: 50,907.86 83 CENTENNIAL FIRE DISTRICTCheck Register - FIREPage: 1 Check Issue Dates: 1/29/2025 - 2/11/2025Feb 06, 2025 12:38PM Report Criteria: Report type: Summary Check NumberInput DateCheck Issue DatePayeeAmount 984902/06/202502/11/2025ALL SAFE GLOBAL115.67 985002/06/202502/11/2025ANOKA CO FIRE PROTECT. COUNCIL4,853.00 985102/06/202502/11/2025ANOKA COUNTY TREASURY DEPT.112.50 985202/06/202502/11/2025IMAGE PRINTING & GRAPHICS INC343.00 985302/06/202502/11/2025JACOB PFEFFER89.35 985402/06/202502/11/2025MacQueen Emergency Group2,245.00 985502/06/202502/11/2025MATTHIAS GOSCH66.92 985602/06/202502/11/2025Metro-INET2,688.00 985702/06/202502/11/2025Twin Cities Transport & Recovery125.00 985802/06/202502/11/2025VERIZON WIRELESS280.07 985902/06/202502/11/2025WEX BANK691.90 202500202/06/202502/11/2025US BANK1,609.52 Grand Totals: 13,219.93 M = Manual Check, V = Void Check 84 CENTENNIAL FIRE DISTRICTCheck Register - FIREPage: 1 Check Issue Dates: 1/15/2025 - 1/28/2025Jan 23, 2025 01:17PM Report Criteria: Report type: Summary Check NumberInput DateCheck Issue DatePayeeAmount 984201/23/202501/28/2025SPRING LAKE PARK FIRE DEPT,INC1,850.00-V 984501/23/202501/28/2025ALL SAFE GLOBAL188.56 984601/23/202501/28/2025ASPEN MILLS, INC334.00 984701/23/202501/28/2025Capital One Trade Credit62.25 984801/23/202501/28/2025CONNEXUS ENERGY632.26 202500101/23/202501/28/2025US BANK1,610.00 Grand Totals: 977.07 Payroll Checks: #9843 Î 9844 M = Manual Check, V = Void Check 85 CENTENNIAL FIRE DISTRICTFire Disbursement ReportPage: 1 Input Dates: 1/15/2025 - 1/28/2025Jan 23, 2025 12:15PM NameInvoiceDescriptionInvoice DateTotal Cost ALL SAFE GLOBAL (110) ALL SAFE GLOBAL221777Annual Inspection - Station 1: 10# Dry Chem. Ext. Cert. (01/28/2025188.56 Total ALL SAFE GLOBAL (110):188.56 ASPEN MILLS, INC (122) ASPEN MILLS, INC339169Badges - Chest Silver (6)01/28/2025334.00 Total ASPEN MILLS, INC (122):334.00 CONNEXUS ENERGY (149) CONNEXUS ENERGY01 28 202512/5/2024 - 1/7/2025 Electric (for Station 1)01/28/2025632.26 Total CONNEXUS ENERGY (149):632.26 FRATTALLONE'S HARDWARE & GARDEN (184) FRATTALLONE'S HARDWI21544/GOdor control concentrate, Scour pad, Filler spreaders01/28/202526.27 FRATTALLONE'S HARDWI21898/GTurpentine pure gum spirits01/28/202513.99 FRATTALLONE'S HARDWI21982/GBatteries01/28/202521.99 Total FRATTALLONE'S HARDWARE & GARDEN (184):62.25 SPRING LAKE PARK FIRE DEPT, INC. (270) SPRING LAKE PARK FIRE EMS-2024-11EMT Cert. Course - Fall 2024: N.Tarr01/14/20251,850.00- Total SPRING LAKE PARK FIRE DEPT, INC. (270):1,850.00- US BANK (284) US BANK01 28 2025Santa Parades - Candy Canes01/28/2025309.60 US BANK01 28 2025Paper Plates01/28/202516.20 US BANK01 28 2025Car Wash01/28/20258.00 US BANK01 28 2025Santa Parade - Pizza (Circle Pines)01/28/2025163.14 US BANK01 28 2025Santa Parade - Pizza (Centerville)01/28/2025171.92 US BANK01 28 2025Santa Parades - Hand Warmers01/28/202539.95 US BANK01 28 2025SLA Batteries 12V Lead (2)01/28/202550.30 US BANK01 28 2025Firewood - Centerville Lion's Santa in the Park01/28/202545.34 US BANK01 28 2025Bottled water01/28/202597.72 US BANK01 28 2025Pizza - Year End meeting01/28/2025195.87 US BANK01 28 2025Snow brushes (2)01/28/202533.96 US BANK01 28 2025Whirlpool Electric Dryer01/28/2025478.00 Total US BANK (284):1,610.00 Grand Totals: 977.07 Report GL Period Summary Vendor number hash:0 Vendor number hash - split:0 Total number of invoices:0 Total number of transactions:0 86 CENTENNIAL FIRE DISTRICTFire Disbursement ReportPage: 2 Input Dates: 1/15/2025 - 1/28/2025Jan 23, 2025 12:15PM 87 ALL SAFE GLOBAL (110) ALL SAFE GLOBAL222213Annual Inspection - Station 3: 5# Dry Chem. Ext. (1), 10#02/11/2025115.67 Total ALL SAFE GLOBAL (110):115.67 ANOKA CO FIRE PROTECT. COUNCIL (119) 390 2025 Annual PSDS Cost (Circle Pines) ANOKA CO FIRE PROTE02/11/20252,527.00 391 2025 Annual PSDS Cost (Centerville) ANOKA CO FIRE PROTE02/11/20252,326.00 Total ANOKA CO FIRE PROTECT. COUNCIL (119):4,853.00 ANOKA COUNTY TREASURY DEPT. (121) ANOKA COUNTY TREASB250113CJANUARY - Broadband (CAC Fiber)02/11/2025112.50 Total ANOKA COUNTY TREASURY DEPT. (121):112.50 IMAGE PRINTING & GRAPHICS INC (201) IMAGE PRINTING & GRA169217Vehicle decals for: Engine 1 & Ladder 102/11/2025343.00 Total IMAGE PRINTING & GRAPHICS INC (201):343.00 JACOB PFEFFER (205) JACOB PFEFFER02 11 2025Ford Explorer: Oil Change02/11/202589.35 Total JACOB PFEFFER (205):89.35 MacQueen Emergency Group (214) MacQueen Emergency GroP42549SCBA Flow Test (26), Face piece Flow Test (29), shop su02/11/20252,245.00 Total MacQueen Emergency Group (214):2,245.00 MATTHIAS GOSCH (333) MATTHIAS GOSCH02 11 20253M Adhesive Remover02/11/202515.13 MATTHIAS GOSCH02 11 2025Bulbs & Fixture - replace bay lights02/11/202551.79 Total MATTHIAS GOSCH (333):66.92 Metro-INET (223) Metro-INET2447FEBRUARY - Phone & IT Services02/11/20252,688.00 Total Metro-INET (223):2,688.00 Twin Cities Transport & Recovery (325) Twin Cities Transport & Re24-0702-19891 Car for Extricaton Training (Centerville)02/11/2025125.00 Total Twin Cities Transport & Recovery (325):125.00 US BANK (284) US BANK02 11 2025Envelopes02/11/20255.48 US BANK02 11 2025Dish soap, Paper plates02/11/202530.96 US BANK02 11 2025Glucose test strips (100)02/11/2025104.76 US BANK02 11 2025Exhaust fan motor02/11/2025208.41 US BANK02 11 2025Surgical Lubriacant (8)02/11/202551.33 US BANK02 11 2025Magnetic Mic02/11/202548.61 88 CENTENNIAL FIRE DISTRICTFire Disbursement ReportPage: 2 Input Dates: 1/29/2025 - 2/11/2025Feb 06, 2025 11:47AM NameInvoiceDescriptionInvoice DateTotal Cost US BANK02 11 2025National Registry of EMT's (10) - Recertification02/11/2025250.00 US BANK02 11 2025Office Tape (10 rolls)02/11/202520.99 US BANK02 11 2025Packing Tape (6 rolls)02/11/202527.99 US BANK02 11 2025Paper Towels for dispensers (12 rolls)02/11/2025260.98 US BANK02 11 2025Industrial Snap Action Switch, Hinge roller, Lever actuator 02/11/2025111.26 US BANK02 11 2025Solid core PVC pipe (3), 27 Gallon tote (2)02/11/202544.40 US BANK02 11 2025Lubricating Jelly 3g packets (144 ct.)02/11/202523.10 US BANK02 11 2025T-shirt w/ full color print on left chest and full back02/11/202523.25 US BANK02 11 2025AMEM Annual Dues: M.Montain02/11/2025100.00 US BANK02 11 2025IAAI-FIT Renewal: M.Montain02/11/202573.00 US BANK02 11 2025BLS Provider eCards (30) - Basic Life Support02/11/2025225.00 Total US BANK (284):1,609.52 VERIZON WIRELESS (287) VERIZON WIRELESS610368255212/16 - 1/15 Mobile Broadband & Monthly Phone02/11/2025280.07 Total VERIZON WIRELESS (287):280.07 WEX BANK (291) WEX BANK102571135JANUARY - Fuel02/11/2025691.90 Total WEX BANK (291):691.90 Grand Totals: 13,219.93 Report GL Period Summary Vendor number hash:0 Vendor number hash - split:0 Total number of invoices:0 Total number of transactions:0 89 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item Department: Requested Council Meeting Date: February 12, 2025 Administration VII4 TITLE OF ISSUE: Special Event Permit/Private Property - Centerville Elementary PTA, Spring Festival BACKGROUND AND SUPPLEMENTAL INFORMATION: The appropriate application was filed with the city, forwarded to Public Safety Departments and the Public Works Department for their input. All departments responded with no special requests or concerns. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the Centerville Elementary PTA request for Special Event on Private Property as submitted. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Special Event Application Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 90 91 92 93 94 95 96 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Engineering VII.5 TITLE OF ISSUE: Res. #24-0XX Calling for a Public Hearing on the creation of an Inflow & Infiltration Reduction Grant Program BACKGROUND AND SUPPLEMENTAL INFORMATION: The city was recently awarded a grant, through the Metropolitan Council's Environmental Services (MCES) department to assist with the cost of private sewer lateral inspection and repair to reduce inflow & infiltration into the sewer system. Staff recently learned that this grant requires the creation of a parallel city grant program for the money to flow through. There is no requirement for the city to contribute to its own grant program. Minnesota State Statue authorizes the creation of such a grant program. The statute requires a public hearing to be held to take input on the parameters of the program. The attached resolution calls for a public hearing to be held at the City Council's March 12 City Council meeting. Then, after taking input and making any desired revisions to the program the Council should take action to officially adopt the program and its guidelines. Once created, the city can begin promoting the program for use by the general public. COST AND SOURCE(S) OF FUNDING: No direct cost to the city. REQUESTED COUNCIL ACTION: Motion to adopt Resolution #24-0XX calling for a public hearing on the creation of a city Inflow and Inflitration Reduction Grant Program and authorizing publication of the required public notice. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ State Statute Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 97 98 CITY OF CENTERVILLE RES. #25-0XX RESOLUTION CALLING FOR A PUBLIC HEARING ON THE CREATION OF A CITY GRANT PROGRAM TO ADDRESS INFLOW AND INFILTRATION (I&I) ON PRIVATE PROPERTY WHEREAS, the city of Centerville operates a sanitary sewer system which flows into the metro-wide sewer system operated by Metropolitan Council Environmental Services (MCES); and WHEREAS, excess clear water flow in the sanitary sewer system costs the city’s sewer utility money and is a waste of MCES system capacity; and WHEREAS, Minnesota State Statute 471.342, subdivision 3, allows the city to create a grant and loan program to reduce inflow and infiltration to the sanitary sewer system; and WHEREAS, Minnesota State Statute 471.342, subdivision 4 requires the city to hold a public hearing on proposed guidelines for the program after a prescribed notice; and THEREFORE, BE IT RESOLVED, The Centerville City Council hereby calls for a public hearing to be held on March 12 at 6:30 PM or shortly thereafter to take input on the proposed guidelines for a City Grant Program to Address Inflow and Infiltration to the Sanitary Sewer System on Private Property and directs the city clerk to publish due notice of said hearing. Passed by the City Council of the City of Centerville on this 12th day of February 2025. Mayor, Nancy Golden Attest: City Clerk, Teresa Bender 99 100 CƩƚƒʹ.ƚǒƌƷƚƓͲWĻƓƓǤ{͵ѡWĻƓƓǤ͵.ƚǒƌƷƚƓθYǒƷğƉwƚĭƉ͵ĭƚƒѢ {ĻƓƷʹaƚƓķğǤͲCĻĬƩǒğƩǤЌͲЋЉЋЎЎʹЎВta ƚʹağƩƉ{ƷğƷǩѡa{ƷğƷǩθĭĻƓƷĻƩǝźƌƌĻƒƓ͵ĭƚƒѢͳ.ƩǒĭĻ5ĻWƚƓŭѡ.5ĻWƚƓŭθĭĻƓƷĻƩǝźƌƌĻƒƓ͵ĭƚƒѢ /ĭʹƆƷŷƚƒƭƚƓθƉĻƓƓĻķǤŭƩğǝĻƓ͵ĭƚƒ {ǒĬƆĻĭƷʹ\[ğǞCźƩƒƩğƓƭźƷźƚƓ {ƚƒĻƦĻƚƦƌĻǞŷƚƩĻĭĻźǝĻķƷŷźƭƒĻƭƭğŭĻķƚƓγƷƚŅƷĻƓŭĻƷĻƒğźƌŅƩƚƒƆĻƓƓǤ͵ĬƚǒƌƷƚƓθƉǒƷğƉƩƚĭƉ͵ĭƚƒ͵\[ĻğƩƓǞŷǤƷŷźƭźƭ źƒƦƚƩƷğƓƷ /ğǒƚƓʹŷźƭĻƒğźƌƚƩźŭźƓğƷĻķƚǒƷƭźķĻƚǒƩƚƩŭğƓźǩğƚƓͳƦƌĻğƭĻǒƭĻĭğǒƚƓ͵ ?đêŵ϶~êŵń϶êŏċ϶7ŵƇąđϽ϶ EđąƂijƚđ϶\[đăŵƇêŵƢ϶ͯϽ϶ͮͬͮͱϽ϶ŎƢ϶ăŗŏċ϶ňêƜƢđŵ϶ŲêŵƂŏđŵŹ϶sƇňijđ϶EċċijŏĩƂŗŏϽ϶\]ijŏê϶\[ijŗŵijŏijϽ϶êŏċ϶¨ŗ ǎ ê϶xƢńńđ϶ijŏ϶ Ƃİđ϶ŲƇăňiją϶ǎ êŏċ϶ăđąêŎđ϶ƂŵêŏŹijƂijŗŏ϶ŲêŵƂŏđŵŹêƂ϶Ͳͬ϶¨ŗƇƂİ϶ͲƂİ϶¨Ƃ϶¨ƇijƂđ϶ͯͰͬͬϽ϶ ~ijŏŏđêŲŗňijŹϽ϶~϶ͱͱͰͬͮϼ϶϶Ƈŵ϶ċđąijŹijŗŏ϶ŵđŲŵđŹđŏƂŹ϶êŏ϶ŗŲŲŗŵƂƇŏijƂƢ϶Ƃŗ϶ŹƂŵđŏĩƂİđŏ϶Ƃİđ϶ŹđŵƚijąđŹ϶Ɯđ϶ Ųŵŗƚijċđ϶ąňijđŏƂŹ϶êŏċ϶ŹİŗƇňċ϶ŏŗƂ϶ăđ϶ąŗŏŹƂŵƇđċ϶êŹ϶êċƚđŵŹđňƢ϶ŵđ Ǐǎ ŵŎϼ϶϶ ϶ uƇƂêń϶ŵđŲŵđŹđŏƂŹ϶ŹƂêƂđŹ϶êŏċ϶ŎƇŏijąijŲêňijƂijđŹ϶ijŏ϶ŲƇăňiją϶ǎ ŏêŏąđ϶ŎêƂƂđŵŹ϶êŏċ϶İêŹ϶Źđŵƚđċ϶êŹ϶ăŗŏċ϶ ąŗƇŏŹđň϶ijŏ϶Ŏŗŵđ϶Ƃİêŏ϶ͭͮϽͬͬͬ϶ŎƇŏijąijŲêň϶ăŗŏċ϶ijŹŹƇđŹϼ϶϶Ƈŵ϶Ŏŗƚđ϶Ƃŗ϶uƇƂêń϶Ɯijňň϶êňňŗƜ϶ƇŹ϶Ƃŗ϶Ųŵŗƚijċđ϶đƚđŏ϶ ĩŵđêƂđŵ϶ăŗŏċ϶ąŗƇŏŹđň϶êŏċ϶ċđƚđňŗŲŎđŏ ĩŵđêƂ϶ŲňđêŹƇŵđ϶Ɯŗŵńijŏĩ϶ƜijƂİ϶ƢŗƇϽ϶êŏċ϶f϶İŗŲđ϶Ƃŗ϶ăđ϶êăňđ϶Ƃŗ϶ąŗŏƂijŏƇđ϶Ƃŗ϶Ųŵŗƚijċđ϶ăŗŏċ϶ąŗƇŏŹđň϶êŏċ϶ ϶ f϶ŵđąŗĩŏijƬđ϶ƂİêƂ϶f϶İêƚđ϶ŏŗ϶êąƂijƚđ϶ŎêƂƂđŵŹ϶ƜijƂİ϶ƢŗƇϼ϶ Ɯijňň϶ăđ϶ąŗŎŲňđƂđňƢ϶ƢŗƇŵŹϼ϶϶°İêŏńŹ϶Źŗ϶ŎƇąİϽ϶êŏċ϶f϶ ϶ 7đŹƂ϶ŵđĩêŵċŹϽ϶ WĻƓƓǤ.ƚǒƌƷƚƓ ƩğƓƭźƚƓtğƩƷƓĻƩ YǒƷğƉwƚĭƉ\[\[tΑaźƓƓĻğƦƚƌźƭ ЏЉ{ƚǒƷŷ{źǣƷŷ{ƷƩĻĻƷͲ{ǒźƷĻЌЍЉЉͲaźƓƓĻğƦƚƌźƭͲabЎЎЍЉЋ ƆĻƓƓǤ͵ĬƚǒƌƷƚƓθƉǒƷğƉƩƚĭƉ͵ĭƚƒ ƦʹЏЊЋ͵ЌЌЍ͵ЎЉЋЉ ŅʹЏЊЋ͵ЌЌЍ͵ЎЉЎЉ ϶ ŵŏđƢ϶Ɯŗŵń϶ŲŵŗċƇąƂ϶ŗŵ϶ŗƂİđŵƜijŹđ϶ŲŵŗƂđąƂđċ϶ăƢ϶ ͯͰͲЎͲͬͬͬ϶êŏċ϶ċđňđƂđ϶ƂİijŹ϶EЎŎêijň϶ŎđŹŹêĩđϼ϶϶ °İêŏń϶ƢŗƇϼ϶ 101 102 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Administration VII.7 TITLE OF ISSUE: North Metro TV/Comcast Cable Franchise Agreement Extension BACKGROUND AND SUPPLEMENTAL INFORMATION: See attached memo and resolution adopting an ordinance to extend the Comcast Cable Franchise Agreement as recommended by the North Metro Telecommunications Commission board. Franchise agreements are adopted by ordinance. However, since this ordinance does not involve land use, there is no need for a public hearing. Additionally, the council may wish to waive the 2nd reading requirement, since this is simply an extension of our existing ordinance, with no changes. COST AND SOURCE(S) OF FUNDING: This franchise agreement provides the majority of the funds to operate North Metro TV thru fees on cable bills. REQUESTED COUNCIL ACTION: Motion to adopt Ordinance #XXX A Franchise Extension Agreement with Comcast, waiv the requirement for a second reading and authorize summary publication. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ XX Vote Record: Aye Nay _____ Cover Letter Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 103 January 7, 2025 TO: THE CITY OF CENTERVILLE RE: APPROVAL OF FIVE YEAR EXTENSION TO THE CURRENT COMCAST CABLE FRANCHISE Enclosed, please find for the council’s review and approval the ordinance extending the city’s current Comcast Cable Franchise for five years. This ordinance preserves all of the provisions of the current franchise, as well as: - The January 29, 1996, Memorandum of Understanding (MOU) - The 1997 Resolution Transferring Community Television Programming Responsibilities from Group W of the North Central Suburbs, d/b/a Meredith Cable to the North Central - The Franchise Settlement Agreement dated December 17, 2014 The ordinance was drafted by Commission Attorney Mike Bradley. Comcast has already reviewed and approved this ordinance. Since the current cable franchise was granted by an ordinance, we are recommending that the extension also be granted by an ordinance. The City may amend the form of the ordinance to conform to the City’s ordinance practice and the City should follow the City’s normal ordinance process to adopt the ordinance. We do not anticipate any objections to the ordinance. Recommendation:That the City adopt the Ordinanceas recommended by the Telecommunications Commission and the Operations Committee. I want to thank the Commission directors, staff, and the Operations Committee for their efforts in securing this important and beneficial franchise extension. Please reach out to the NMTC Interim Co-Executive Directors if you have any questions about this ordinance or about the franchise in general. Sincerely, Barbara Goodboe-Bisschoff Chair, North Metro Telecommunications Commission Enc. 12520 Polk St NE, Blaine, MN 55434-3148 Phone: (763) 780-8241 Fax: (763) 780-8242 Blaine Centerville Circle Pines Ham Lake Lexington Lino Lakes Spring Lake Park 104 January 7, 2025 TO: THE CITY OF CENTERVILLE RE: RESOLUTION OF SUPPORT FOR MODERNIZING PEG FUNDING Enclosed, please find for the council’s review and approval a resolution supporting the Minnesota Association of Community Telecommunications Administrators (MACTA) efforts to modernize public, education, and government (PEG) programming/public access funding. North Metro TV and other PEG TV stations face a challenging future as traditional revenue streams decline. MACTA, along with the League of Minnesota Cities, the League of Women Voters, and other organizations, are pursuing multiple avenues to modernize that funding at the state legislature. Municipal support for theseefforts is extremely important and influential. Possible solutions include: - The Equal Access to Broadband Bill: This is the bill that MACTA pursued at the state legislature last year. It would allow cities to franchise wireline broadband providers and to impose a franchise fee on providers for using the public rights-of-way. The franchise would allow for oversight over broadband companies and require build out for an entire franchise area. The requirements would be similar to those in current cable franchises. - A General Fund Request: MACTA is working to draft a bill requesting an amount equal to one dollar for every state resident from the State General Fund. Since not every city in the state is covered by a PEG station, MACTA currently estimates that the PEG stations that do exist would receive somewhere between one and two dollars per resident for a proposed two years of funding. Recommendation:That the City pass the resolutionas recommended by the Telecommunications Commission Operations Committee. I want to thank the Commission directors, staff, and the Operations Committee for their efforts in pursuing more modern and fair funding for North Metro TV and other PEG stations. Please reach out to the NMTC Interim Co-Executive Directors if you have any questions about this ordinance or about the franchise in general. Sincerely, Barbara Goodboe-Bisschoff Chair, North Metro Telecommunications Commission Enc. 12520 Polk St NE, Blaine, MN 55434-3148 Phone: (763) 780-8241 Fax: (763) 780-8242 Blaine Centerville Circle Pines Ham Lake Lexington Lino Lakes Spring Lake Park 105 CITY OF CENTERVILLE ORD FRANCHISE EXTENSION AGREEMENT THIS AGREEMENT, effective upon passage and acceptance, between the City of Centerville, Minnesota (the “City”), and Comcast of Minnesota, Inc., a Minnesota corporation (“Comcast”). WHEREAS, the City granted Comcast a non-exclusive franchise to construct, operate and maintain a cable television system through a cable television franchise ordinance accepted and agreed upon by Comcast (the “Franchise’); WHEREAS, the City, is a member of the North Metro Telecommunications Commission (the “Commission”); WHEREAS, Comcast and the Commission are parties to (1) a Memorandum of Understanding (MOU) dated January 29, 1996; (2) the 1997 Resolution Transferring Community Television Programming Responsibilities from Group W of the North Central Suburbs, d/b/a Meredith Cable to the North Central; and (3) the Franchise Settlement Agreement dated December 17, 2014 (collectively the “Agreements”); WHEREAS, the term of the Franchise expired on or about December 31, 2020, and Comcast continued to operate under the terms and conditions of the Franchise; and WHEREAS, the parties desire to extend the current Franchise and Agreements. NOW, THEREFORE, THE CITY OF CENTERVILLE ORDAINS AS FOLLOWS: Section 1. Section 2.4 of the Franchise is hereby amended by extending the term of such Franchise through and including June 30, 2030. The Parties do not waive any rights under Section 626 of the Federal Cable Act and agree that Grantee shall not be required to file an additional Section 626 Letter to preserve its rights to formal proceedings under the Franchise. Section 2. Except as specifically modified hereby, the Franchise shall remain in full force and effect. Section 3. Neither party waives any rights under law as a result of agreeing to this Franchise extension. Section 4. The Agreements shall remain effective so long as Comcast, including any successors or assigns, continues to operate under the Franchise, including as it may be extended pending the completion of the renewal process. Neither the Commission nor Comcast may terminate the Agreements prior to renewal. 106 Passed and adopted this_____ day of _____________________2025. CITY OF CENTERVILLE Mayor ATTEST ___________________________________ City Clerk APPROVED AS TO FORM ___________________________________ City Attorney ACCEPTANCE BY COMCAST Comcast agrees to the terms and conditions of this Ordinance and Franchise Extension Agreement. COMCAST OF MINNESOTA, INC. ___________________________________ Kalyn Hove Title: Regional Senior Vice President, Comcast Midwest Region Date: ______________________________ ACCEPTANCE BY NORTH METRO TELECOMMUNICATIONS COMMISSION NORTH METRO TELECOMMUNICATIONS COMMISSION __________________________________ Commission Chair Date: _____________________________ 2 107 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Administration VII.8 TITLE OF ISSUE: Res. #25-0XX - Support of MACTA's Efforts for Legislative Changes BACKGROUND AND SUPPLEMENTAL INFORMATION: Please find the attached resolution that has been forwarded to the city by North Metro TV with a strong encouragement to support. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Adopt Res. #25-0XX - Supporting MACTA's Efforts to Modernize Public, Education, and Government (PEG) Programming/Public Access Funding as presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Resolution and Cover Letter from NMTV Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 108 CITY OF CENTERVILLE Res. #2 RESOLUTION OF SUPPORT FOR MACTA EFFORTS TO MODERNIZE PUBLIC, EDUCATION, AND GOVERNMENT (PEG) PROGRAMMING/PUBLIC ACCESS FUNDING. WHEREAS, community television programming allows community members to stay connected and entertained through public, education, and government (PEG) programming; WHEREAS, public television programming includes local community and nonprofit submissions, City Council and board and commission meetings, and community events; WHEREAS, public television programming has primarily been funded through franchise fees which allow cable providers to utilize the public right-of-way for private use; WHEREAS, with the recent consumer trend of moving from traditional cable providers to digital/video streaming services, the funds available for public television programming has decreased; WHEREAS, the Minnesota Association of Community Telecommunications Administrators (MACTA) is a statewide organization of municipal and nonprofit staff that advocates for cities and their residents; WHEREAS, MACTA is launching a campaign to create legislative changes at the state and federal level that will respond to consumer changes and allow current practices to modernize in response to these shifts; WHEREAS, MACTA is working with Minnesota cities to gain support for their legislative efforts; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL THAT: The City Council offers their support to the Minnesota Associate of Community Telecommunications Administrators (MACTA) effort to modernize local access funding through legislative change. PASSED AND ADOPTED by the City Council this th day of , 202. Attest _____________________ _____________________ City Clerk Mayor 109 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Administration VII. TITLE OF ISSUE: Connect Anoka County Connectivity Services - Contract Extension BACKGROUND AND SUPPLEMENTAL INFORMATION: The city received notification from the County that the fee for our broadband services is increasing $75.00 per month to $150/month for 100mbs. Our current contract expires in August and the fees have not been increased for thirteen years. Staff reached out to Metro-INET to determine our current usageIT advised that average 31mbs, so 100mbs is sufficient. Staff r a quote from Comcast Business and their upload speed . The attached agreement extends our contract for 5 years. In order to continue our with County, agreement by February 17, 2025Staff recommends extending our connectivity services agreement with the County. COST AND SOURCE(S) OF FUNDING: $900.00 annual increase from GF REQUESTED COUNCIL ACTION: Motion to approve our connectivity services agreement with Anoka County. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Agreement Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 110 111 112 113 114 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Administrator VII. TITLE OF ISSUE: Running Ventures (Nissa Larson) - Race Coordination 5/8K Run & Kids Fun Run BACKGROUND AND SUPPLEMENTAL INFORMATION: Ms. Nissa Larson has been contracted to provide these services for the committee/city for several years. Her services have been greatly appreciated, very professional and has served the committee very well. COST AND SOURCE(S) OF FUNDING: $1,500 + $350 Min. (Race Bibs: $.35/reg. & Chip Timing: $4.50/reg.) - Parks & Rec. REQUESTED COUNCIL ACTION: Motion to approve the Parks & Recreation Committee Recommendation to Approve the Proposal for Race Management Services (Running Ventures-Ms. Nissa Larson) as presented. 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Upubm!Qbje!!!!!!!!1/11! 118 Qbhf!$!!2!pg!2 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Administrator VII.1 TITLE OF ISSUE: Park Facility Usage Application - Centennial Community Education - (LaMotte Park, Soccer Field Usage) BACKGROUND AND SUPPLEMENTAL INFORMATION: For numerous years, the committee/city has worked with Centennial Community Education allowing their usage of the park for their summer, youth programming. The are requesting the use of the soccer fields from July 23-August 13, 2025 from 5 p.m. - 7:15 p.m. have been good stewards of our parks and we work with them regarding additional offerings throughout the year. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve the Parks & Recreation Committee Recommendation to Approve the Use of Laurie LaMotte Memorial Park Soccer Fields by Centennial Community Education on July 23-August 13, 2025 from 5 p.m. - 7:15 p.m. as presented. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Proposed Contract Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 119 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Engineering VIII.1 TITLE OF ISSUE: Solar on Public Buildings Grant Project - Federal Executive Order BACKGROUND AND SUPPLEMENTAL INFORMATION: At the last City Council (CC) meeting, the council took action to pause the contract for the Solar on Public Buildings Grant project in light of President Trump's Executive Order, which potentially canceled or paused funding from the Inflation Reduction Act. Shortly after that meeting, a letter from his administration reinforced this potential. Then, less than a day later, the letter was rescinded. However, the EO was not rescinded, therefore, the questions remain about the $35,250 federal tax credit associated with this project. Staff has worked with the contractor to better understand the actual anticipated savings from the solar panels and have arrived at an estimate of $6,000 annually. The city's total investment, if the tax credit is not available would be $47,000. Therefore, the payback period would be just shy of 8 years. Staff's recommendation is to move forward with the project, given the reasonable payback period, even under worst-case funding scenarios. COST AND SOURCE(S) OF FUNDING: Previously approved $11,750; Addn'l $35,250 city costs if fed. tax rebates canceled. Offset by $6k/yr savings. REQUESTED COUNCIL ACTION: Motion to resume work on the Solar on Public Buildings Grant project. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 120 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Administration VIII.2 TITLE OF ISSUE: City Administrator Search BACKGROUND AND SUPPLEMENTAL INFORMATION: At the last two City Council meetings, the Council has discussed whether to use a consulting firm to conduct a search for the next City Administrator. Five firms submitted proposals; three were interviewed. Council directed staff to check references on two firms. Information on those reference checks are attached. If the Council desires to use a consulting firm, it should discuss the merits of the two firms still being considered. If the Council wishes to avoid this cost, staff urges a thoughtful review of several factors: a) the outgoing administrator will not be around long enough to conduct the search b) the Interim Administrator and other staff members may be candidates, so it would not be appropriate for them to conduct the search c) if the council directs the personnel committee to conduct the search, the city attorney will likely have bills of several thousand dollars related to this work. COST AND SOURCE(S) OF FUNDING: TBD - As outlined in proposals; Unknown cost for city attorney if Personnel Committee is used. REQUESTED COUNCIL ACTION: Motion to approve the proposal from __________ and authorize execution of a contract to perform the search. or Motion to direct the Personnel Committee to expend up to $_____________ for advertising and fees to the City Attorney to complete the search. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 121 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Engineering VIII.3 TITLE OF ISSUE: Res. #24-0XX Receiving the Feasibility Report, Ordering Plans and Calling for Public Hearing on 2025 Overlay BACKGROUND AND SUPPLEMENTAL INFORMATION: As we have done for the past decade or so, the city has completed projects to keep our streets well maintained. These "Thin Overlay" projects have been financed from the Street Fund and Special Assessments. The Street Fund is funded through an annual contribution from the General Fund Levy and an annual contribution from Franchise Fees (fees collected on gas and electric bills). Approximately 20% of project costs have been assessed to benefiting property owners, on each project. In order to assess these homes, a specific statutory process must be followed. Included in that process is a Feasibility Study (presented at this meeting) and a Public Improvement Hearing (this resolution sets the date/time for that hearing). See attached report and resolution for more information. COST AND SOURCE(S) OF FUNDING: $789,000 (Estimated) Street Capital Fund (General Levy, Franchise Fees and Special Assessments) REQUESTED COUNCIL ACTION: Motion to adopt Resolution #24-0XX Receiving the Feasibility Report, Ordering Plans and Calling for Public Hearing on 2025 Overlay. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Feas. Report Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 122 Feasibility Report For 2025Thin OverlayProject Prepared for: City of Centerville, Minnesota February2025 Stantec Project No. 193807381 123 Stantec Consulting Services Inc. 733 S Marquette Ave Suite 1000, Minneapolis, MN 55402 February 6, 2025 Honorable Mayor and City Council City of Centerville 1880 Main Street Centerville, MN 55038-9794 Re: 2025 Thin OverlayProject City of Centerville, MN Stantec Project No.: 193807381 Dear Mayor and Council: Please find the attached Feasibility Study for the proposed 2025 Thin Overlayproject, meeting the requirements under MN State Statute 429. The study finds the improvements necessary, cost effective, and feasible from an engineering standpoint. We will be in attendanceat the next City Councilmeeting to discuss the findings of this Study with you and the Council. If, after reviewing the report, the Councilwishes to move to the next step in the project process, it would be appropriate for them to “Accept the Feasibility Study” and “Call for a Public Hearing”. Respectfully, STANTEC CONSULTING SERVICES INC. Kellie M. Schlegel, PE Senior Associate (651) 775-5622 Kellie.schlegel@stantec.com I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the state of Minnesota. _________________________________________ KellieM. Schlegel, PE Date: 02/06/2025 Registration No.: 46200 124 2025 THIN OVERLAYPROJECT Table of Contents Table of Contents.......................................................................................................................... 1 Introduction.................................................................................................................................... 2 Project Background ....................................................................................................................................... 2 Project Financing ........................................................................................................................................ 2 Project Summary and Proposed Improvements......................................................................... 3 Project summary ............................................................................................................................................. 3 Project Costs.................................................................................................................................. 4 Construction Costs ......................................................................................................................................... 4 Soft Costs ......................................................................................................................................................... 4 Project Costs ................................................................................................................................................... 4 Project Financing/Assessments..................................................................................................... 5 Project Financing ........................................................................................................................................... 5 Schedule........................................................................................................................................ 7 Conclusions and Recommendations........................................................................................... 8 Conclusions ..................................................................................................................................................... 8 Recommendations ........................................................................................................................................ 8 Appendix A – Figures Appendix B – Preliminary Assessment Roll Appendix C – Cost Estimate City of CentervillePage 1 2025 Thin Overlay Project193807381 125 2025 THIN OVERLAYPROJECT Introduction PROJECT BACKGROUND In 2013, Centerville’s public works staff suggested moving to a new method of pavement management for the City’s streets. Having completed more intensive reconstructions or pavement replacement projects on most city streets, the city’s streets were now just in need of more routine maintenance. Given some experience with prematurely failed seal coats and with new information from the Minnesota Department of Transportation, it was decided to move to a program of thin th bituminous overlays, rather than traditional chip seal projects. Thisyear’s project would mark the 6 year (2014-2017, 2022, 2025) of administering the Thin Overlay Program. P ROJECT F INANCING The City Council has recovered portions of the project costs through special assessments in each of the five previous years, with the remainder coming out of the city’s Street Fundfor the Thin Overlay Program. Additionally, in 2016, the city began collectingfranchise fees through private utilities serving the community. These funds are intended for use in the street fund and Thin Overlay Program. This report outlines the proposed project financing methods. City of CentervillePage 2 2025 Thin Overlay Project193807381 126 3136!UIJO!PWFSMBZ!QSPKFDU Project Summary and Proposed Improvements PROJECT SUMMARY Streets to be included in the 2025 Thin Overlay Project are shown in the table below and in Figure 1 in the Appendix. All the streets were constructed or reconstructed in the mid 2000’s. Locations were determined by the Centerville Thin Overlay Program’s goal of overlaying streets around the age of 15 years since the last improvement, coupled with site investigations by the city engineer and public works foreperson to assess the condition of various streets. All streets listed will receive a 1-inch mill and overlay. The mill depth may vary at the crown as needed to establish better cross-slope. Milled areas will receive bituminous tack and a bituminous wear-course. All castings will be adjusted as needed with either steel adjusting rings or replacement of all rings with new concrete adjustment rings and an external seal. It is anticipated that a minimal amount of concrete curb replacement and bituminous patching will be needed as well. Curb replacement quantities and bituminous patching needs will be addressed by the City’s public works department prior to the project bid. ProposedYear Years since Last Road NameLength \[ft\]OverlayConstructed/Previous Improvement DepthImprovement 21 LaMotte Drive1”2004 1175 Heritage Street (W of Centerville21 1”2004 610 Rd) 21 Center Street (W of Dupre Rd)1”2004 1950 21 Oak Circle1”2004 500 21 Tourville Circle1”2004 450 Pheasant Lane (Center St to 280’ N21 1”2004 500 of Partridge Pl) Brian Drive (Main St to 130’ N of21 1”2004 775 Brian Ct) 21 Shad Ave1”2004 1270 21 Peltier Circle1”2003 1550 Old Mill Rd (City Limits to 320’ N of18 1”2007 670 Revoir St) Total 9450 City of CentervillePage 3 2025 Thin Overlay Project193807381 127 3136!UIJO!PWFSMBZ!QSPKFDU Project Costs CONSTRUCTION COSTS Cost estimates for each of the roads are shown below. This cost estimate is based on bid prices from recent projects and include a 15% contingency. SOFT COSTS In addition to construction costs, other costs which affect the overall project costs include legal, engineering feasibility, design and construction administration costs. These costs are estimated at 10% of construction costs and are included in the total project costs presented below. PROJECT COSTS Total project costs are the total of both construction and soft costs and are summarized below: ApproximateEstimated ProjectEstimated Total Location Length \[LF\]Costs Per Lineal FootProject Costs 1” Overlays LaMotte Drive 1175$83.54$98,164 Heritage Street (W of Centerville Rd) 610$83.54$50,962 $83.54 Center Street (W of Dupre Rd) 1950$162,910 $83.54 Oak Circle* 500$41,772 $83.54 Tourville Circle* 450$37,595 Pheasant Lane (Center St to 280’ N $83.54 500$41,772 of Partridge Pl) Brian Drive (Main St to 130’ N of Brian $83.54 775$64,746 Ct) $83.54 Shad Ave 1270$106,100 $83.54 Peltier Circle 1550$129,492 Old Mill Rd (City Limits to 320’ N of $83.54 670$55,974 Revoir St) TOTAL OVERLAY 9450 $789,486 Estimated Total Project Cost *Length includes equivalent footages to account for cul-de-sacs City of CentervillePage 4 2025 Thin Overlay Project193807381 128 3136!UIJO!PWFSMBZ!QSPKFDU Project Financing/Assessments PROJECT FINANCING Improvement projects like the thin overlay discussed in this report can be financed in whole or in part by a combination of funds from the City’s Street Fund, and Special Assessments under the authority of MN Statutes Chapter 429. In general, this law allows municipalities to assess benefiting properties for all or a portion of the cost of public improvements. The maximum amount which can be assessed is the lesser of the total project costs (divided uniformly over the same classes of property) or the increase in property value afforded by the improvement to the benefiting properties. Thin Overlay Improvements For this project, residential property assessments have been calculated on a per parcel basis and the commercial and public/institutional property assessments have been calculated based on front footage. The front footage assessment amount is based on the $83.54 centerline foot cost estimate. Dividing $83.54 by two yields a front foot cost of $41.77/front foot. Then, we evaluated the amount being assessed in residential areas as a percentage of the project costs and came up with a rate of approximately 20%. Finally, applying that same percentage to the front foot cost, gives a value of $8.35/front foot. Typically, the amount being assessed as a percentage of the project costs has been approximately 20%. Therefore, we recommend the total assessable amount for this project not exceed 20% of the total project costs. The remainder of the costs would be funded via the City’s General Levy/Street Fund. Calculating assessments on a street by street basis yields rates ranging from $922/Lot - $1,233/Lot, depending on the density of homes. It has been the city’s practice to assess all residential lots on the project the same. With that in mind, a rate per lot of $1,000 may be appropriate for the 2025 project. See Figure 3 for the benefitting properties to be assessed. Funding Summary Funding SourcesGeneral Fund (Streets)AssessmentsTotal Residential$585,000$123,000$708,000 Commercial$4,980$1,244$6,224 Public/Institutional$57,817$14,445$72,262 Total$647,797$138,689$789,486 City of CentervillePage 5 2025 Thin Overlay Project193807381 129 Assessment Summary Property Type Number of parcels or LFAssessment AmountTotal Assessed (assessment basis) Residential (per 123 $1,000/lot $123,000 parcel) Commercial (LF)149$8.35/LF$1,244 Public/Institutional (LF)1730$8.35/LF$14,445 Total$138,689 City of CentervillePage 6 2025 Thin Overlay Project193807381 130 2025 THIN OVERLAYPROJECT Schedule Below is a proposed project schedule: Order Feasibility ReportJanuary 22, 2025 Accept Feasibility Report/Call for a Public Improvement February 12, 2025 Hearing/Order Plans and Specifications Public Improvement HearingMarch 12, 2025 Approve Plans and Specifications/Authorize BiddingMarch 12, 2025 Publish Advertisement for BidsMarch 18, 2025 Open BidsApril 15, 2025 Council Review Bids/Consider Award April 23, 2025 Begin ConstructionSummer2025 End ConstructionNovember 2025 Assessment HearingUpon Project Completion City of CentervillePage 7 2025 Thin Overlay Project193807381 131 2025 THIN OVERLAYPROJECT Conclusions and Recommendations CONCLUSIONS If the Council wishesto maintain their bituminous roadways to a reasonable standard which promotes the general safety and convenience of the traveling public and wishes to avoid escalating maintenance costs on aging roadways by taking a proactive approach, then the improvements described herein are necessary, cost effective and feasible. RECOMMENDATIONS The following are our recommendations if the Councilwishes to move forward with this project: 1.Accept this report and adopt its findings. 2.Call for and hold a Public Improvement Hearing, notifying affected residents. 3.Consider any changes to the project scope (including cancelation or delay of the project) based on public input. 4.Authorize Plans and Specifications and Bidding 5.Open Bids and Award the Contract. 6.Complete the proposed improvements. 7.Call for and Hold a Public Assessment Hearing, notifying affected residents. 8.Consider any changes to the assessments based on public input. 9.Adopt the Assessment Roll. City of CentervillePage 8 2025 Thin Overlay Project193807381 132 Appendix A Figures 133 134 135 136 Appendix B Preliminary Assessment Roll 137 Appendix C Cost Estimate 138 139 CITY OF CENTERVILLE COUNTY OF ANOKA RES. #25-0____ Resolution Receiving Feasibility Report and Calling Hearing on Improvement 2025 Thin Overlay Street Improvements WHEREAS, pursuant to resolution of the council adopted January 22, 2025, a report has been prepared by Stantec with reference to the proposed improvements known as the 2025 Thin Overlay Street Improvements and this report was received by the council on February 12, 2025, and WHEREAS, the report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1. The council will consider the improvement of such streets in accordance with the report and the assessment of abutting properties for all or a portion of the costs of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvements of $789,486. th 2. A public hearing shall be held on such proposed improvements on the 12 day of March 2025, in the council chambers of the city hall at 6:30 p.m. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 12th day of February 2025. _________________________________ Mayor _____________________________ City Clerk 140 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Public Works VIII.4 TITLE OF ISSUE: Interim Public Works Director BACKGROUND AND SUPPLEMENTAL INFORMATION: See memo. COST AND SOURCE(S) OF FUNDING: $6,125.60 GF, W/S, Stormwater (based on a 6 month period) REQUESTED COUNCIL ACTION: Motion to appoint Tedd Peterson to the position of Interim Public Works Director until a City Administrator is hired. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Memo Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 141 MEMORANDUM TO: City Council FROM: Mark Statz, City Administrator DATE: 2/5/2025 SUBJECT: Public Works Director Public Works Director and Building Official Paul Palzer retired in December 2024, after thirty years with the city. The succession plan that Administrator Statz presented to the City Council consists of splitting duties and responsibilities into three categories: Day to day operations, which include daily work assignments for our crew as well as meeting with vendors, contractors, and other agencies related to routine work Building Official responsibilities. Long Range Planning and Strategic Thought To compensate staff for increased responsibilities of overseeing day to day operations, staff recommended creating a Public Works Foreman position and placing it at Grade 8 of the pay Matrix, which is two grades above Public Works Technician. Public Works employee Tedd Peterson has moved into this new position. To continue building official duties, staff recommended creating a Technician/Building Official position and placing it at Grade 9 on the pay Matrix. Centerville is in the unique position to have a trained and licensed building inspector on its staff. Public Works employee Dan Schmitz has moved into this new position. To make up for the loss of a public works director, Administrator Statz absorbed responsibilities related to long range planning and strategic thought. The aforementioned succession plan was presented and approved by City Council before Administrator Statz submitted his resignation. With Administrator Statz leaving, we would like to present alternate strategies to account for the duties that he was going to absorb upon PaulÓs departure. Below are a couple of options for your consideration: Option 1 Promote Tedd Peterson to Interim Public Works Director with the following additional responsibilities: Supervision o Direct employee supervision o Ensure safety o Function as department head Attend council meetings as needed Respond to council inquiries o Emergency Response Contact 142 Agency Liaison o Compliance in organizations, such as: MPCA Dept of Health RCWD OSHA AWWA, MRWA, MECA Project Management o Review and Maintain CIP o Identify, Develop and Carry out Projects o Oversee Contract Work Option 2 Split the aforementioned roles and responsibilities between the Interim Administrator and the cityÓs consulting engineer. Compensation As the Interim Public Works Director, Mr. Peterson would take on added responsibilities. Staff suggests this position be set at pay grade 11. Mr. Peterson could be placed at step7 $103,168) given his experience. Compensation is based on responsibilities of a public works director. Mr. Palzer was at pay grade 12, step 9 $120,286.40) however his position included building official responsibilities. Staff has spoken with Mr. Peterson, and he is interested in serving as the Interim Public Works Director until an administrator is hired Î the administrator at that time can further evaluate organizational needs. The Local 49 Union would also have to sign-off on the increased responsibilities of Mr. Peterson and provide approval for his continued participation in the union. 143 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Engineering IX. TITLE OF ISSUE: Brian Drive Bridge Evaluation BACKGROUND AND SUPPLEMENTAL INFORMATION: The culverts under Brian Drive, which carry Clearwater Creek, are large enough to be classified as a "bridge", under MNDOT rules. Every two years this bridge (set of two culverts) is inspected and, from time to time, minor maintenance is recommended and completed. An inspection from a few years ago found the bridge to be under-designed for heavier loads; something which had never been pointed out before. The immediate solution was to put up "restricted bridge" signs, limiting the loads that can traverse across it. For most traffic this is no big deal. Only the heaviest loads have an issue. Unfortunately, one of those heavy loads is a fire engine. The city should work to evaluate what would need to be done to bring the bridge up to code for these larger loads. It may be as simple as adding some thickness to the pavement over it, or as complicated as replacing the culverts. Attached is a proposal to complete that evaluation. COST AND SOURCE(S) OF FUNDING: $3,481 - Street Fund REQUESTED COUNCIL ACTION: Motion to approve a proposal from Stantec to complete an evaluation of potential improvements for the Brian Drive bridge to increase it's load rating to accommodate the fire department's larger apparatus. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Location Map Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 144 145 146 147 148 Xrefs:Drawingname:R:\\client\\municipal\\centerville_ci_mn\\Proposals\\2025BrianDriveCulvertAnalysis\\LocationMap.dwgPlotDate:02/03/2025-4:14pm MAIN ST (CSAH 14) 20THAVES(CSAH54) BRIANDR CULVERT LOCATION N LOCATION MAP CITY OF CENTERVILLE, MN FIGURE:1 BRIAN DRIVE CULVERT ANALYSIS 733 Marquette Avenue, Suite 1000 149 Minneapolis, MN 55402 www.stantec.com DATE2/3/25PROJ. NO.193806852 150 151 152 153 154 155 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: February 12, 2025 Administration X.1 TITLE OF ISSUE: Administrator's Report BACKGROUND AND SUPPLEMENTAL INFORMATION: Please find the attached admininstrator's report in the packet. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Information Only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Admin Report Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 156 AdministratorÓs Report February 12, 2025 COMMUNITY EVENTS Centerville Lions Annual Ice Fishing Contest th Centerville Lions 40 Annual Ice Fishing Contest will be held on February 15, 2025, at 11 a.m. Please visit their Facebook page. ADMINISTRATION Leadership Transition Administrator Mark Statz has accepted the City Administrator position with the City of Forest Lake, and his last day will be February 14, 2025. Farewell Celebration for Administrator Statz on th February 11 from 3pm-5pm at KellyÓs. You will have the opportunity to say goodbye to Mark on th Tuesday, February 11 at KellyÓs from 3:00 p.m. to 5:00 p.m. Please stop by to say goodbye. KellyÓs will provide appetizers and soft drinks for this occasion. Staff would like to thank Mark for his leadership and vision over the last several years. You will be sorely missed. We wish you the very best in your next job! PARKS & RECREATION Name a Snowplow Mr. Dylan Rehnke was chosen the winner of the Name a Snowplow Contest at the CommitteeÓs recent meeting. Mr. Rehnke submitted the name: ÐBlizzard WizardÑ. The city received 18 submissions. Some of the names that received votes were: King of the Chill, Blizzard of Oz, Darth Blader, Purple Thunder, Snowzilla and Plow Bunyan. The Committee would like to thank all that participated in the event, and you will likely see both of the plows out on the streets shortly as we are expecting snow this weekend. It will take some time before the second plow has its name installed on the rear tailgate. 157 Parks & Recreation Projects Laurie LaMotte Memorial Park Play Structure At the CommitteeÓs February meeting, they heard from two playground equipment firms that will be participating in a reverse Request For Proposals (RFPs) for replacement of the existing structure at the park. The third vendor was unable to attend the meeting due to scheduling. It is proposed that the new structure will be inclusive to all individuals and with a variety of capabilities, which will provide experience for all. The Committee appointed a subcommittee to meet on site with vendors, obtain questions and provide a uniform Q & A back to the vendors keeping them all equally engaged and informed. The subcommittee will then obtain the proposals, review and make recommendations back to the Committee for consideration. The vendors will be reviewing existing pieces of equipment at the park for possible re-use either within the park or an alternative park ensuring the safety of all existing pieces prior to relocation or continued use. Stay tuned. Fiore Tree The Chair and a staff member recently met on site with the local vendor who creates Fiore trees to obtain additional information and hands-on viewing of the products carried and additional options (lighting, plasma cutting, height, etc.) The Committee spent several months discussing, researching and determining the best location for the possible placement of an art piece/placemaking piece within the Cornerstone Park as this is a focal point/entrance to the community with approximately 14,000+ cars traveling through the community per day. The Economic Development Authority has been open to discuss possible participation in the project as they believe it will enhance the aesthetics of the Ðsmall-townÑ, downtown area along with fulfilling Council/Committee/Commission goals of placemaking. The Council motioned in December 2024 to approve the project in an amount not to exceed $25,000 with funding coming from the Parks & Recreation Park Dedication Fund. In January 2025, Council again discussed the project and has requested additional information. Chair Errickson-Grahek was present at the meeting and provided additional information to the Council. Chair Errickson-Grahek will present additional information to the full Council shortly. Pickle Ball Courts at Laurie LaMotte Memorial Park Within the Hockey Rink (Summer Months) The Committee has been discussing the possible marking and temporary netting of four (4) pickle ball courts within the rink at the park. A motion was made at their November 2024 meeting to install such courts in an amount not to exceed $20,000. The Committee has put a hold on this motion to continue to research possible surfacing, temporary dividers, conflicts with winter surfacing, etc. A motion will be forthcoming to Council for consideration. Disc Golf The Committee has been discussing the possible installation of a course at Laurie LaMotte Memorial Park. It is proposed that it would be a 9-basket course, with one practice basket for warm up and signage. The Committee will be recommending to Council approval of the purchase of necessary equipment and the installation of the course in an amount not to exceed $10,000 and the submittal of a SHIP grant application by the Staff Liaison to offset some of the equipment costs shortly. Funding would come from Park Dedication Fees. Community Priorities/Needs Assessment 158 Throughout 2024, the Parks & Recreation Committee Chair attended numerous events (e.g. City Hall Open House, Main Street Market, Fete des Lacs and Music in the Park) to obtain public input regarding amenities the public would like to see within the community. See diagram to the right. The Committee is focusing on lower- cost priorities identified to deliver several desired amenities immediately. Annual P & R Fete des Lacs 5/8K Walk/Run & Kids Run Race Coordinator Contract Nissa Larson, Running Ventures, has been the contracted vendor for numerous years and has again submitted to the Committee her proposed contract for service for the 2025 event with no increases in fees from 2024. The Committee will be motioning to Council the approval of the submitted contract for services. If you are interested in volunteering with this event, please contact City Hall: 651-792-7933 or complete a Volunteer Application Online: https://forms.gle/dnXTgSkqqiPMPiLp6. Annual Park Cleanup The Committee set their date for their Annual Park Cleanup of April 19, 2025, with a rain date of April 26, 2025, meeting at City Hall at 9 a.m. and disbursing to local parks for cleanup. Safety gear and garbage bags will be provided by the city. If you are interested in participating in this event, please contact City Hall: 651-792-7933, appear at City Hall on the schedule cleanup date or complete a Volunteer Application Online: https://forms.gle/dnXTgSkqqiPMPiLp6. Annual Skate/Sled Night The Committee and Wargo Nature Center held their first of two Skate/Sled events on February 15, 2025, at Laurie LaMotte Memorial Park. Again, the day-time temperature predicted is a balmy 21 degrees. The Public Works Department has worked hard to deliver quality of ice for this event and Wargo Nature Center will be on site providing kicksleds, fat tire bikes, snowshoes, and educational opportunities about their programs and opportunities available to the public. The Committee will provide free hot cocoa, popcorn, smoreÓs and a bonfire. Come on out and join us. 159 Laurie LaMotte Memorial Park Ice Rinks & Warming House We have ice again and the warming house is open. Hours are: Monday Î Thursday, 4 Î 9 p.m., Fridays, 4-10 p.m., Saturdays, 10 a.m. Î 10 p.m. and Sundays, 12 p.m. Î 8 p.m. CENTENNIAL FIRE DISTRICT Accepting Applications If you are interested in becoming a Centennial Fire District Firefighter/EMT, please visit their webpage for more information: JOIN US | Centennial Fire PUBLIC WORKS Reminders for Placement of Garbage/Recycling Containers The Public Works Department would like to remind you to place your garbage/recycling containers at the end of your driveway or up from the curb in your lawn by 7 a.m. day of pickup. If they are placed in the roadway, they become hazardous to the cityÓs snow removal equipment. Meeting and City Hall Schedule February 12, 2025, 6:30 p.m. Î City Council Work Session & Meeting (5:30 p.m. & 6:30 p.m.) February 17, 2025 Î City Hall Closed in Observance of Presidents Day February 19, 2025, 5:30 p.m. Î Economic Development Authority Meeting February 26, 2025, 5:00 p.m. Î City Council Work Session & Meeting (5:30 p.m. & 6:30 p.m.) CENTERVILLE CARES Energy Assistant Program MinnesotaÓs Energy Assistance Program, administered by the Department of Commerce, helps qualifying residents pay their utility bills. Payments for energy bills are sent to local service providers throughout the state. The program is free and provides an average benefit of $500, plus additional support to respond to emergencies. To learn more about the Minnesota Energy Assistance Program, click here. ECONOMIC DEVELOPMENT Calendar of Events: February 11, 2025, Caffeine & Connection Î 7:30am-8:30am Î Edward Jones in Circle Pines February 12-16, 2025, Winter Fest Î 12:00pm-8:00pm. Various locations with the Centennial Area. See the schedule of events on the Centennial Chamber website. February 20, 2025, Lunch & Learn Î Networking Like a Boss Î 11:30-1:00pm, KellyÓs Korner 160 Winterfest Event The Centennial Area Chamber is holding their first community-wide festival, and they are excited about the enthusiasm local businesses and community partners are showing. Winterfest will take place February 12-16, 2025. Events will include a candlelit walk, a hot drink tour, and a medallion hunt among many other activities. The ChamberÓs goal is to encourage residents to get outside to dine, shop, and play local. Businesses and organizations are welcome to offer specials and activities, and the chamber will promote the offerings. Click on the QR code to the left to learn more about this spectacular event. More information is also available on the Centennial Area Chamber of Commerce website, which you can access here. CENTENNIAL LAKES POLICE DEPARTMENT Police Governing Board The next Police Governing Board Meeteing is scheduled for February 10, 2025 at 7 PM at Centennial Lakes Police Department. ENGINEERING TH 20 Avenue (CSAH 54) Corridor Study Staff recently met, again, with County Engineering staff to discuss the timing, funding and logistics for projects along the corridor. County staff will be sending a draft of the schedule for the various projects along with cost share estimates to the cities in the next month or two. 2025 Thin Overlay Project The City Engineer and Public Works Director have been examining streets and working with the Finance Director to scope a potential overlay project for 2025. The street fund has roughly $1 Million in available cash to spend. An overlay project was last done in 2022. For the past 10 years or so, the city has been doing 161 bituminous (blacktop) overlays in lieu of seal coating. The overlays aim for a cycle of around 15 to 20 years, where seal coating was on a 5-to-7-year rotation. In the end, the overall cost is roughly the same, but we believe the results are better with the overlays. Homes along the route of the overlay project are generally asked to contribute a small portion of the cost (usually about 20%), through special assessments. The remaining costs come from the street fund which is supported by general levy taxes and franchise fees. A resolution ordering the feasibility study for this project is on this City Council agenda. The proposed project would include LaMotte Drive and Heritage Street west of Centerville Road, Center Oaks 1st Addition (Center Street west of Dupre Road, Tourville Circle, Oak Circle and Pheasant Lane), Brian Drive (Main Street to Brian Court), Peltier Circle, Old Mill Road (north of Revoir Street), and Shad Avenue. Council will be calling for a public hearing at their February 12, 2025, meeting. The city is looking at completing a pavement overlay project on several city streets, including Peltier Circle, Shad Ave., Center Street, Heritage Street and a few others (see the City Council packet for more information). A Public Hearing will be held on March 12 for the project. If your home will be affected by the project, a mailed notice of that hearing will be sent to you prior to th the hearing. This is the 7 overlay project the city has completed in the last decade, with favorable results. PUBLIC WORKS Solar on Public Buildings Grant A kick-off meeting with the contractor is scheduled for January 23. COMMUNITY DEVELOPMENT stnd Old Mill Estates 1 and 2 Additions The development security has been reduced to $20,000, pending receipt of approval from the Rice Creek Watershed District of the final wetland delineation. rd Old Mill Estates 3 Addition rd The developer of Old Mill Estates is proposing a 3 Addition concept that went before the Planning & th Zoning Commission for a ÐConcept ReviewÑ at their March 4, meeting. The developer would like to take this to the Commission, again, simply for review, at their February meeting. This subdivision was always a stnd part of the discussion when Old Mill Estates (1 and 2 Additions) was platted. However, the developer needed more time to work out wetland and power line easement issues. With some of those issues more in hand, the proposed subdivision would break up Lot 8, Block 2, into 4 lots (3 new lots). Block 7 Property (Downtown) The prospective developer again met with city staff the week of October 28 and presented some renderings of potential townhomes. Staff discussed architectural requirements, CDBG grant restrictions and other logistical issues with the site. 1737 Main Street (Block 3) Staff met with a young entrepreneur looking to build some office space. We supplied him with the information on the site and connected him with Open to Business. Max Storage The developers of Max Storage have decided wait until spring to begin construction of Phase II. 2062 Fairview Street Î Design House Greetings Design House Greetings is considering a second building to expand their current operation in Centerville. A concept plan was reviewed at the Planning and Zoning Commission meeting on September 3. A formal Site Plan Review application is anticipated in the coming weeks. Kwik Trip The city council approved a reduction in the developmentÓs security, with the final escrow release coming 162 at the end of the 2-year warranty period (Dec. Ó24) Bay View Villas (Waterworks Site) At the last City Council meeting, final payment of outstanding claims was authorized. A final accounting of the escrow account is being completed and a refund of any remaining funds will be sent in the coming weeks. 1687 Westview Street (LaLonde Property) The city council approved formal resolutions and an ordinance in support of the rezoning of the LaLonde property to Public P-1. The ordinance was published in the cityÓs official newspaper and is now law. Development Inquiries None COMMUNITY ENGAGEMENT (January 2025) Website 1,8 users 1.6k new 6.0k page views Website (Featured News) Warming House (Hours) Skate/Sled Night th Annual Fishing Contest Lions 40 Recycling Opportunities Centennial Winter Fest Centerville Cares Smart Irrigation Controller Grant Follow Us on Social Media Stay Connected! 163 Reader Board (11,000+ cars/day) Meeting Schedules th Centerville Lions 40 Annual Fishing Contest EDA Vacancy Skate/Sled Night Hiring of Seasonal P.W. Rink Attendants Hiring of P.W. Service Technician Social Media (575 X; 919 FB Followers) (1,013 Post Reach; 206 Post Engagement & 14 New Followers) City Accounts o 2/5 Skate/Sled Night (47/358) o 2/5 AdministratorÓs StatzÓs Farewell Event (52/550) 164 o 2/4 P & Z & P & R Meeting Agendas (75/166) Community Email List (301email addresses) Upcoming Meeting Agendas, Admin. Report, Newsletter & Upcoming Events Business Email List (65 email addresses) 01//29 Î Going Away Celebration for Administrator Statz Google Business Profile 116 profile views 51 people asked for directions 14 calls 51 website visits Informational Kiosk Î Cornerstone Park Skate/Sled Night Sign up to Receive Text Messages and/or to be Added to the CityÓs E-Blast Receive text messages about upcoming events on the city calendar and the parks calendar. From the CityÓs Website Click on the ÐNotify MeÑ icon to receive texts messages with information about upcoming events on the city calendar and the parks calendar. Click here to be taken directly to this page. Sign up to be added to the cityÓs e-blast list to receive meeting agendas, meeting packets, newsletters, the AdministratorÓs Report, and other pertinent information via email. Click here to sign up via a Google Doc form. Once your information is submitted, your email will be added to our email distribution list. Click here to be taken to the ÐStay ConnectedÑ page where you can then create an account and complete the Google Docs form. STAFF ACTIVITY Staff Training Building Official, Dan Schmitz - International Existing Building Code (IEBC). Topics included: essentials dealing with administration like duties and powers of code officials, construction documents, board of appeals and other administration activity; as well as compliance methods. Implementation of the International Residential Code was also covered. Advocacy Work Administrator Statz has continued conversations with the League of MN Cities, other City Administrators and State Senator Gustafson to craft alternate legislation in an effort to find more effective and less disruptive ways of solving the housing shortage. These efforts are in response to the ÐMissing MiddleÑ housing bill and other bills of similar nature that were introduced last year, with an aim at eliminating most city zoning control over multi-family housing. 165