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Home My WebLink About2025-02-26 WS & CC Minutes - Approved CITY OF CENTERVILLE WORK SESSION & COUNCIL MEETING February 26, 2025 Pursuant to due call and notice thereof, the City of Centerville held their Special Meeting Work Session prior to their Scheduled Council Meeting of February 26, 2025, commencing at 5:00 p.m. The Council held their regular City Council Meeting at 6:30 p.m., in Council Chambers and was live streamed by North Metro TV. WORK SESSION (5:00 PM) I. CALL TO ORDER Mayor Golden called the meeting to order at 5:00 p.m. 1. Roll Call PRESENT: Mayor Nancy Golden Council Member Russ Koski Approved Council Member David Kubat Council Member Anita Rios Junior Council Member Sophia Wynn (Non-Voting) ABSENT: Council Member Darrin Mosher STAFF: Interim City Administrator, Athanasia Lewis Finance Director, Bruce DeJong II. DISCUSSION ITEMS 1. Finance Department Discussion Finance Director, Bruce DeJong presented a handout and reviewed with Council Members. He also reviewed the information contained in Council’s packet. Discussion was held and questions were answered. 2. City Day on the Hill – Legislative Priorities Interim City Administrator Lewis reviewed the information contained in Council’s packet. Mayor Golden adjourned the meeting at 6:25 p.m. allowing for a five-minute break prior to the regularly scheduled Council meeting. COUNCIL MEETING I. CALL TO ORDER Mayor Golden called the meeting to order at 6:30 p.m. City of Centerville City Council Work Session & Meeting Minutes February 26, 2025 1. Roll Call PRESENT: Mayor Nancy Golden Council Member Russ Koski Council Member David Kubat Not Approved Council Member Anita Rios Junior Council Member Sophie Wynn (Non-Voting) ABSENT: Council Member Darrin Mosher STAFF: Assistant City Administrator, Athanasia Lewis Finance Director, Bruce DeJong City Attorney, Kurt Glaser II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA Mayor Golden provided an opportunity for others to add or delete any items and stated that they would be adding Check #37414 under Consent Agenda Item #1. Motion by Council Member Koski, seconded by Council Member Kubat to Approve the Set Agenda as revised. All in favor. Motion carried. IV. APPOINTMENTS & PRESENTATIONS 1. None. V. PUBLIC HEARING 1. None. VI. APPROVAL OF THE MINUTES 1. None. VII. CONSENT AGENDA 1. City of Centerville Claims through February 19, 2025 (Checks #37403-37427, E2373-2380 & Voided Check #37376 & 37419) & 37414 2. Centennial Lakes Police Department Claims through February 20, 2025 (Checks #15602- 15623, E2025010-2025015 & Payroll Check #15599-15601) 3. Request for Gambling Permit – St. Gen’s 4. Request for Special Event/Private Property, Temp. Liquor License & Temp. Gambling – Centerville Lions Cadillac Dinner, April 5, 2025 (St. Gen’s) Page 2 of 6 City of Centerville City Council Work Session & Meeting Minutes February 26, 2025 5. City Engineering Services – Council Meeting Attendance Mayor Golden provided an opportunity for members to pull items for additional discussion. Motion by Council Member Koski, seconded by Council Member Rios, to Approve Consent Agenda as presented. All in favor. Motion carried. Mayor Golden stated that they would be renumbering the items as follows as Ms. Kellie Schlegel, Stantec is here this evening to discuss IX. New Business, Item #3: Item #3 moved to Item #1, as Ms. Kellie Schlegel, Stantec, is available this evening to discuss the item with Council so Item #4 moved to Item #2, Item #1 moved to Item #3, and Item #2 moved to #4. (See below) VIII. OLD BUSINESS 1. None IX. NEW BUSINESS 1. Res. #25 – 0XX – Ordering Improvements & Authorizing the Preparation of Plans and Specifications for the 2025 Thin Mill & Overlay Street Improvement Project Interim City Administrator Lewis stated that typically this resolution would have been before Council at the last meeting, and it was an oversight that it was missed. Ms. Kellie Schlegel, Stantec, reviewed the information contained in the packet. She stated that it was an oversight on her part and that it did not change the scope of the project, engineering fees, etc. associated with the project. Motion by Council Member Koski, seconded by Council Member Rios to Adopt Res. #25-012 – Ordering Improvements & Authorizing the Preparation of Plans and Specifications for the 2025 Thin Mill & Overlay Street Improvement Project as presented. All in favor. Motion carried. 2. Public Works Technician Hiring Mayor Golden stated that this item was moved to provide Finance Director DeJong an opportunity to provide input as he was present. Interim City Administrator Lewis stated that the position was in the 2025 Budget, the city received 11 applications and interviews were conducted. She stated that a particular candidate stood out, Caleb Molitor. She also stated that a conditional offer has been forwarded to him and the city is awaiting his response. She reported that the offer was conditional subject to completion of a successful drug screening and background check. Interim City Administrator Lewis stated that the position pay grade was 6 with a hiring range between steps 1-5. Staff felt that the candidate and his background justified step 4 ($30.40/hr.) with two years of credit for PTO accrual with a tentative start date of March 24, 2025. The funding for the position is funded through several funds (Sewer, Water, Stormwater, and General Fund). Page 3 of 6 City of Centerville City Council Work Session & Meeting Minutes February 26, 2025 Finance Director DeJong stated that what was budgeted for in 2025 was five positions. Mr. Palzer retired at the end of 2024 and Mr. Peterson has transitioned to Interim Public Works Director and Mr. Schmitz has transitioned to the Building Official with their new wages being less than Mr. Palzer’s salary which there is an overall savings of $40,000 over the entire five member staff. Motion by Council Member Rios, seconded by Council Member Kubat to approve the hiring Mr. Caleb Molitor at the stated wage and benefits. All in favor. Motion carried. 3. Ordinance #XXX, Second Series, Amending Chapter 156 of City Code (and Table of Allowed Uses) – First Reading Mayor Golden stated that no action will be taking place on the item as it was its first reading. Interim City Administrator Lewis stated that when the LaLonde project came forward a density change was made from 12-30 from 12-45 and this amendment would change it back because the density in the Downtown Master Plan was lower, and this would conform to consistence between the documents. Mayor Golden stated that this density was from 2023 before the LaLonde project. Discussion was had regarding the required public hearing, the Planning & Zoning Commission holding the public hear, whether there were any comments at the public hearing with none being noted. Interim City Administrator Lewis stated that additional proposed amendments were clarifying light manufacturing, adding automotive detailing to both the context of the Chapter and the Table of Allowed Uses. She stated that retail sales of cannabis and commercial sales and services were also added to the Table of Allowed Uses. Discussion ensued regarding timing of an application versus the amendment and the submitted concept plan/inquiry. Additional discussion ensued regarding sale of cannabis and requirements. 4. Res. #25-0XX – Amending the Downtown Master Plan Guidelines Mayor Golden stated that the Planning & Zoning Commission modified the plan as contained in the packet. Interim City Administrator Lewis stated that the Commission spent several months reviewing the document and a summary of the changes are correcting the verbiage regarding density (e.g. high, medium and low), verbiage regarding the term floor versus story, that the 35’ foot height requirement and examples for architectural requirements and parking the responsibility of the developer. Discussion ensued, concern for spaces required between zoning districts or documents as the code requires two parking spaces for R-3 and one parking space per bedroom in the plan, strategic planning, meetings with additional boards, and gratitude was expressed for the Commission’s hard work. Council Member Kubat expressed interest in removing outdated images and that maybe it would be time to start fresh with a new plan. Concern for making everyone happy and a current plan that is outdated and development as reference will probably never happen and Council Member Koski stated that he would not support density of 12-30 and he stated that he wanted it lower. Page 4 of 6 City of Centerville City Council Work Session & Meeting Minutes February 26, 2025 Motion by Mayor Golden, seconded by Council Member Rios to table the resolution, invite the Planning Commission to re-consider the parking requirements. All in favor. Motion carried. Council Member Kubat suggested having Mr. Phil Carlson, City Planner-Stantec, review parking requirements throughout the different zoning districts. X. COUNCIL/ADMINISTRATOR ANNOUNCEMETS 1. Administrator/Engineer Report – Interim City Administrator Lewis stated that her report was contained in the packet and that she would be happy to address any questions from the Council. She provided the Council with a brief review. 2. Council Reports th Junior Council Member Wynn stated that the girl’s hockey team placed 7 at the state tournament with Ms. Nora Akpan with girl’s wrestling who is currently number one in state and again will be returning to compete. Junior Council Member Wynn also stated that the DECCA Club was also going to state. Mayor Golden congratulated all the individuals and wished them good luck. City Attorney Glaser stated that since the last Council meeting, the search firm for the City Administrator position has been signed, a formal kickoff meeting with the Personnel Committee was held. The Committee determined that the first steps should be to hold stakeholder meetings to assist in developing the core competencies for the position, developing the job description and obtain input regarding the selection process. He stated that approximately a dozen individuals would be invited for interviews (e.g. Council Members, selected staff, Chairs of Boards, Chief of Police and Fire, and a group of citizens (e.g. Centerville Lions and business owners)). Attorney Glaser stated that the firm would like to interview applicants at the end of April and that he had been tasked with arranging the availability, being cognoscente of council’s desire to fill the position as soon as possible. Consensus of the Council was the week of April 21, 2025, for interviews. Council Member Rios stated that if the pool was not robust enough, interviews could be later allowing for additional candidates. a. Kubat – (i) Parks & Recreation Committee – Council Member Kubat stated that he could not provide an update as there had been no meeting. He stated that he thanked the members for their events that they held in February and that he was looking forward to improvements to parks and potentially having ability to use them in various ways. (ii) Centennial Fire District Steering Committee – Council Member Kubat gave no report. b. Koski – He stated that he attended the League of MN Cities Elected Leaders Institute along with the Mayor and Council Member Rios. He stated that there was one speaker that he found to be very interesting as the session was about building relationships with your constituents. (i) Planning & Zoning Commission – Council Member Koski gave no report. (ii) Fire Steering Committee – Council Member Koski gave no report. c. Rios – She also stated that she had attended the League of MN Cities Elected Leaders Institute where there were great sessions and that she enjoyed them especially the legal and financial sessions. (i) Economic Development Authority – Council Member Rios gave no report. Page 5 of 6 City of Centerville City Council Work Session & Meeting Minutes February 26, 2025 d. Mosher – (i) Economic Development Authority – Council Member Mosher gave no report due to his absence. (ii) Police Governing Board – Council Member Mosher gave no report due to his absence. e. Golden – she also stated that she had attended the League of MN Cities Elected Leaders Institute. She stated that she had participated in a discussion with a mayor from another city where that city approached the Met. Council regarding amending their Comprehensive Plan to increase density for a parcel and that they had received pushback from them where as Met. Council is telling cities how to develop as we need to be careful with our land. She stated that on or about March 10, 2025, the building at 1687 Westview Street will be demolished. She stated that the building was constructed in the 1800’s and that it had been a pillar of the community. She stated that individuals desired to take photos that they be taken from across the street, on the trail, looking up the hill. She wished all who would be enjoying the upcoming Spring Break a nice trip and to stay safe. (i) Centennial Lakes Police Department Governing Board – Mayor Golden gave no update. (ii) North Metro Telecommunications Commission– Mayor Golden stated that PEG fees were running consistently, that there remained engagement for adding a new city with discussions continuing, lively discussions on who would be sitting on their Executive Committee with it going back to the default Chair. (iii) Other Mayoral Reports – Mayor Golden gave no report. Administrator Statz stated that council did not adjourn the work session and if desired rather than finish that meeting following the council meeting, council could place the unfinished items on the next work session agenda for February 12, 2025 (Items 2 & 3 of the work session agenda). XI. ADJOURNMENT Motion by Council Member Kubat, seconded by Council Member Rios to adjourn the meeting of February 26, 2025, at 7:44 p.m. Respectfully submitted by City Clerk, Teresa Bender. Page 6 of 6