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HomeMy WebLinkAbout2025-04-23 WS, Board of Appeal & Equal. & CC Packet CITY OF CENTERVILLE CITY COUNCIL WORK SESSION, LOCAL BOARD OF APPEAL & EQUALIZATION, & CITY COUNCIL MEETING AGENDA Wednesday, April 23, 2025 5:00 p.m./6:30 p.m. Meeting Live Streamed at: https://northmetrotv.com/centerville-stream/ Councilmember Mosher will attend via Zoom WORK SESSION (5:00 PM) I.CALL TO ORDER 1.Roll Call II.DISCUSSION ITEMS 1.Irrigation at LaMotte Park 2.Brian Drive Pond 3.Procedures for Council Vacancy III.ADJOURNMENT OPEN FORUM 6:30 p.m.: An opportunity for residents to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to five (5) minutes, and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. COUNCIL MEETING (6:30 PM) I.CALL TO ORDER 1.Roll Call II.PLEDGE OF ALLEGIANCE III.APPROVAL OF AGENDA IV.APPOINTMENTS & PRESENTATIONS 1.None 1 V.PUBLIC HEARINGS 1.Local Board of Appeal & Equalization VI.APPROVAL OF MINUTES 1.None VII.CONSENT AGENDA 1.City of Centerville Claims through April 23, 2025 (Checks #37522-37522 & E2405-2409) 2.Centennial Lakes Police Department Claims through April 17, 2025 (Checks #15687-15703, E2025030-E2025032 & Payroll Check #15684-15686) 3.Centennial Fire District Claims through April 22, 2025 (Checks #9899-9901 & Payroll Check #9898) 4.Encroachment Agreement Î 7037 Eagle Trail (Fence) 5.Request for Proposals for Daily Planning Services 6.Res. #25-0XX Î Accepting Donation from the Lions Club to the Parks and Recreation Committee VIII.OLD BUSINESS 1.None IX.NEW BUSINESS 1.Irrigation at LaMotte Park 2.Request for Proposal for Planning Services X.STAFF AND COUNCIL REPORTS 1.AdministratorÓs Report 2.Council Reports a)Kubat (i)Parks & Recreation Committee (ii)Centennial Fire District Committee b)Koski (i)Planning & Zoning Commission (ii)Centennial Fire District Steering Committee (iii)Anoka County Fire Protection Council c)Rios (i)Economic Development Authority d)Mosher 2 (i)Economic Development Authority (ii)Centennial Lakes Police Department Governing Board e)Golden (i)Centennial Lakes Police Governing Board (ii)North Metro Telecommunications Commission (iii)Other Mayor Reports f)Wynn (Junior Council Member) g)Glaser (i)Executive Search Committee XI.ADJOURNMENT INFORMATIONAL MATERIALS None MEETING REMINDERS All meetings begin at 6:30 PM in City Council Chambers unless otherwise noted. //25 EDA 5/14/25 City Council 5/6/25 P&Z Commission, P.H. Chapter 156, Table of Allowed Uses, Request for Variance Î Pylon Sign 5/7/25 P&R Committee 3 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 23, 2025 Public Works -WS 2.1 TITLE OF ISSUE: Irrigation at LaMotte Park BACKGROUND AND SUPPLEMENTAL INFORMATION: During the annual inspection of the variable frequency drive (VFD) service at LaMotte Park, a fault was identified in the system. The technician inspecting the service contacted Renner and Sons Pump to diagnose the problem. Renner and Sons confirmed that the motor needs to be replaced. There could also be a problem with the pump. The pump was replaced in 2004, serviced and installed in the LaMotte Park Water Reuse Irrigation System in 2010, and it has been in use since then. The attached quote is for the tormwater euse ystem at LaMotte Park. Both the motor and pump are included in the quote in case both parts need to be replaced. The contractor will need to tear apart the pump to determine if it works. The warranty for installation of a new pump and motor is 3 years and the labor is warrantied for 6 months. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Quote Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 4 5 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 23, 2025 Public Works _WS 2.2 TITLE OF ISSUE: Brian Drive Pond BACKGROUND AND SUPPLEMENTAL INFORMATION: Last year former Administrator Statz proposed a storm water utility project to council for discussion at a work session. The discussion focused on yards of four homes located at: 1922, 1932, 1940 Eagle Trail and 6996 Brian Drive. The council discussed a proposal to lower the pond. Former Administrator Statz recommended getting signed waivers from the property owners, so the assessment hearing could be waived. To date, only two of the property owners have signed waivers. The other two are not interested in signing the waivers. This means that the council will need to determine if they would like to proceed with improvements to this pond. The cost for lowering the pond , a$5,000 for a feasibility report, should property owners be assessed. COST AND SOURCE(S) OF FUNDING: $45,000 project + ~ $5,000 engineering + administrative costs for public hearings, noticing, etc. REQUESTED COUNCIL ACTION: Discussion. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Memo Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 6 Memorandum Date: April 15, 2025 To: Interim City Administrator Lewis From: City Clerk Bender Subject: Proposed Brian Drive Storm Pond Project On August 28, 2024, former City Administrator/Engineer Mark Statz proposed a Storm Water Utility Project to the Council at a work session. The project would lower the water level of a city- owned pond that is directly adjacent to the rear yards of four homes: 6996 Brian Drive and 1922, 1932, and 1940 Eagle Trail. The project would entail installing an outlet structure in the pond and connecting it to the existing stormwater system along the north curb line of Eagle Trail. The property owners at 6996 Brian Drive have requested a drainage project for several years. Statz estimated the project would cost approximately $45,000 with funding sources of $12,000 of special assessments ($6,000 from 6996 Brian Dr and $2,000 each from the Eagle Trail properties) and $33,000 from Storm Water Fund. Statz also stated that the pond does not have a piped outlet, only an outlet ditch at the northeast corner of the pond, which only takes drainage from the rear yards of the homes abutting the pond and does not take any drainage from public rights-of-way. He stated that most other stormwater ponds do have a piped outlet. It was anticipated that with the proposed project, the Normal Water Level of the pond would be around 902 (about 1.5 feet lower than the current level). Discussion among the council at that time was focused on the uniqueness of the situation, increasing the cost share due to issues with the development of properties, and not setting a precedent. Statz stated that he would determine whether a RCWD permit was needed, and he would return to the Council for a feasibility study to commence the project. On January 22, 2025, Statz proposed moving forward with the project, as no permit was needed with RCWD and Special Assessment Agreement & Waivers of Hearing and Appeals would be obtained by the affected property owners as all seemed amendable to the project. He stated that the estimated project cost did not include any indirect fees (e.g. feasibility study, assessment roll, public hearings, etc.) On February 10, 2025, all affected property owners received a proposed Special Assessment Agreement/Waiver of Hearing & Appeal. Two of the property owners signed the agreements: 6996 Brian Drive and 1940 Eagle Trail. 7 On February 28, 2025, staff emailed the proposed Special Assessment Agreement/Waiver of Hearing & Appeal to the 1922 & 1932 Eagle Trail property owners for the second time. No responses were received. On April 15, 2025, staff contacted both property owners via telephone to ascertain their interest in the project. The two property owners stated that they were not in favor of special assessments. These property owners are the ones most affected by the construction activities, as the equipment needs to be brought into their yards for the installation of the outlet and storm pipe. Both property owners stated that they had items in their yards that would need to be moved (fence, irrigation, planter box, trees, electrical box, etc.). Both property owners also felt that the property owner experiencing the drainage issue purchased the home knowing that it abutted a pond, and that individual solutions could be made by the property owner at 6996 Brian Drive. In addition, these property owners felt that they were not experiencing the same conditions and that it did not appear to be a neighborhood problem. 8 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 23, 2025 Administration _WS II.3 TITLE OF ISSUE: Procedure BACKGROUND AND SUPPLEMENTAL INFORMATION: COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Discussion and provide direction to staff on next steps. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ memo, Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 9 MEMORANDUM TO: Centerville City Council FROM: Kurt B. Glaser, City Attorney DATE: 4/17/2025 SUBJECT: Procedures for Councilmember Vacating Oice & Filling Vacancy This memorandum is provided to outline the rules and procedures applicable when a City Councilmember vacates their oice. I. Vacancy by Abandonment of Oice A councilmember who terminates residency in the City of Centerville is considered to have abandoned their oice prior to the end of their term. Under Minnesota law, termination of city residency is one of the recognized grounds for declaring an oice vacant. Other grounds include: A 90-day absence from oicial duties Acceptance of an incompatible oice (e.g., full-time employment with the City) Habitual drunkenness In cases where residency is in question (e.g., dual residency), the City Council may be required to determine the intent of the oicial as to continued residency in Centerville. II. Process for Declaring a Vacancy Once a councilmember vacates their position due to relocation outside of the City, the City Council must pass a written Resolution formally declaring the oice vacant. This is a required procedural step before a replacement may be appointed. III. Filling the Vacancy Following the declaration of vacancy, the City Council has the authority to appoint any quali ǎ ed individual to serve the remainder of the term, subject to the following: A quali ǎ ed successor must be a U.S. citizen, a resident of Centerville, a quali ǎ ed voter, and at least 21 years old. The appointment is made by majority vote of the Council, and standard quorum rules apply, except in a tie vote. The councilmember vacating the oice may not vote in the appointment of their successor. 1 10 IV. Special Election Requirements A special election is not required if: The vacancy occurs on or after the ǎ rst day to ǎ le aidavits of candidacy for the next regular city election, or Fewer than two years remain in the unexpired term. In such cases, the appointee serves the remainder of the term. A special election is required if: The vacancy occurs before the ǎ ling period for the next regular city election, and More than two years remain in the unexpired term. In that case, the Council may appoint a temporary successor to serve until a successor is elected and quali ǎ ed at the special election. 2 11 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 23, 2025 Administration V.1 TITLE OF ISSUE: Local Board of Appeals & Equalization (LBAE) BACKGROUND AND SUPPLEMENTAL INFORMATION: The City Council serves as the Local Board of Appeal & Equalization, and every year the city must hold a public hearing on the city assessor's classification and valuation for each property within our jurisdiction. The City's Assessor, Mary Wells will present her report. Mary will be joined by Erik Skogquist (commercial/industrial properties assessor), assessor Diane Stellmach (Senior Manager Commercial/Industrial), and a representative from Anoka County. Property owners received mailed notice of their proposed valuation and date of this hearing. COST AND SOURCE(S) OF FUNDING: This Board establishes the overall taxable value for the city. REQUESTED COUNCIL ACTION: Motion to open the public hearing. Hear the presentation of the city's assessor. Take input from the public. Resolve any appeals, if possible; voting on each one individually. Motion to close the public hearing and adjourn the meeting of the Local Board of Appeal & Equalization. Read into the minutes any changes to individual parcels. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Assessor Report & Presentation Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 12 April 23, 2025 LOCALBOARDOFAPPEAL&EQUALIZATION 13 2025LocalBoardofAppeal& Equalization INTRODUCTIONS Centerville City Residential Assessors: Mary Wells & Chris Larson Centerville City Commercial/Industrial/Apartment Assessor: Erik Skogquist Anoka County Deputy Assessor, Diana Stellmach Anoka County Assessment Compliance Manager, Ben Hamill 14 2025LocalBoardofAppeal& Equalization 15 2025LocalBoardofAppeal& Equalization HOWESTIMATED MARKETVALUES(EMV) AREDETERMINED The2025valuesaredeterminedusing"qualifiedÒ salesthattookplace between October1,2023andSeptember30,2024 59 residential sales, of those 48 were ÑqualifiedÒ; number of sales similar tolast year 2 commercial sales, 1 qualified Ratios are calculated by dividing the 2024 EMV by the adjusted sale price Example: 2024 EMV $300,000 ÷Sale Price $345,000 = 87% is the ratio Themedianratioisdeterminedandmustbewithinrangeof90%-105% Valuesareincreasedordecreasedtofallwithinthisrange 16 2025LocalBoardofAppeal& Equalization 2025 PRELIMINARY TOTAL VALUE: $714,429,700 INCREASE OF 1.5% FROM 2024 17 2025LocalBoardofAppeal& Equalization MARKETVALUE% CHANGEBYPROPERTYTYPE 18 2025LocalBoardofAppeal& Equalization The share of market value of each major classification is stable 19 2025LocalBoardofAppeal& Equalization Questions? 20 2025Property AssessmentReport April 23,2025 Centerville City Assessors Mary Wells, SAMA License #3561 Chris Larson, AMALicense #4040 Erik Skogquist, SAMALicense#3121 1 21 2025 Assessment Summary The 2025 preliminary assessment for the City of Centerville has been completed in accordance with state statute and Anoka County guidelines. The assessing staff physically inspected 354 properties during the quintile review process for the 2025 assessment. The appraisal staff also inspected 146 properties where building permits were issued for improvements, remodeling, or demolition projects during 2024. st There were 59 total sales recorded in the 2025 assessment study period, which is October 1, 2023, through September 30, 2024. The number of sales was similar to last yearÔs assessment sales study (54 sales). Of the 59 sales, 57 were residential classification and 2 were commercial classification. There were 48 residential sales that met the criteria as Ñqualified salesÒ, according to the MN Department of Revenue. Those sales were the basis for adjustments made to the improved residential properties throughout the city. There was one commercial sale that was ÑqualifiedÒ. Given the lack of sales of commercial, industrial and apartment sales in Centerville, those valuations were guided by overall County trends, with local adjustments made as appropriate. The sales summary list is at the end of this report, which shows the reason codes for a sale being ÑunqualifiedÒ and a count for each reason code from this sales study period. The 2025 assessment for the City of Centerville is based on 1,664 parcels of property within the city. The preliminary total estimated market value is $716,095,200, an increase of 1.7 % from 2024. The new construction valuation for the year was $1,665,500. After subtracting out the new construction amount, the overall city value is $714,429,700, an increase of 1.5% - this increase is due to market forces (sales prices being slightly higher year over year). The chart below illustrates changes in the total estimated market value of the City of Centerville for 2018 through 2025. 2 22 2025 Value Changes by Property Type The property type that has the largest increase in total market value is single family waterfront properties. Sales of homes on the lakes in Centerville and throughout Anoka Conty on water (lakes and rivers), remain in high demand with low inventory so sale prices continue to increase significantly. Agricultural properties total value increased 4.6%, although there are only a few parcels in Centerville with this classification. The total market value of single-family non-waterfront properties and townhomes are fairly stable (+.67% and -.95% respectively). The total market value of commercial properties remains fairly stable from last year with just a .34% increase. Industrial property values increased 1.18% overall and apartments down slightly at -.70%. The table below depicts the total change in estimated market value from 2024 to 2025 as a percentage for each property type. Specific properties may have an increase or decrease in estimated market value that are not necessarily representative of the aggregate value change for that property type. Each property within the city is valued based on its specific features and location. 2025 TOTAL ESTIMATED MARKET VALUE CHANGES BY PROPERTY TYPE Total Market Property Type Value Change 2024 to 2025 Single Family Non-Waterfront .67% Single Family Waterfront 12.67% Townhomes - .95% Agricultural 4.60% Commercial .34% Industrial 1.18% Apartments - .70% 3 23 2025 Percent of Total Value by Property Type Residential properties within the City of Centerville make up the majority of the cityÔs total assessed valuation at 84.06% of the cityÔs total value. Commercial and industrial properties account for 14.39%, Apartments 1.32% and Agricultural .23%. The table below depicts the percentage of total value associated with each property type within the city. 2025 Total EMV% of Total Agricultural$ 0.23%1,661,100 Apartment$ 1.32%9,430,000 Commercial/Industrial$ 14.39%103,028,300 Residential & Agricultural$ 84.06%601,895,800 Total$ 716,015,200 Note: Includes new construction values In 2025, the total market values by classification remained stable. The previous few years the market share of commercial and industrial properties grew due to the addition of several new businesses. Below is a chart showing the percentage of market value for each of the main property classes from 2021 to 2025. **Note: does not include Agricultural classification due to market share less than .5% 4 24 ASSESSMENT AND VALUATION TIMELINE 2025 Market Value for Taxes Payable 2026 20% of properties reviewed in Spring & Summer 2024 Sales Study October 2023 thru September 2024 Estimated Market Value Set January 2, 2025 Tax Statement & Valuation Notices Sent March 2025 Value or Classification Questions? Call City Assessor's Office 763-412-1966 Centerville Local Board of Appeal April 23, 2025 at 6:30 pm Anoka County Board of Appeal June 16, 2025 at 6:00 pm Proposed 2025 Tax Statements Mailed mid November 2025 Tax Court Must file by April 30, 2025 5 25 Understanding the Minnesota Assessment Process Mass Appraisal Defined Property values for Minnesota real estate tax purposes are determined by mass appraisal. Mass appraisal is the practice of determining individual values based on statistical analysis of a group of sales for a large area. The values are determined as of a specific date and are based on arms-length transactions that occurred during a specified sales period. Market Value Defined As in private appraisal, Market Value is defined as: The most probable price that a property should bring in a competitive and open market under all conditionÔs requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by any undue stimulus. Implicit in this definition are the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby: buyer and seller are typically motivated: both parties are well informed or well advised, and acting in what they consider their own best interests; a reasonable time is allowed for exposure in the open market; payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable thereto; the price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale (a foreclosure sale or a short sale \[a sale to avoid foreclosure\] is not considered an arms- length transaction). Assessment Process Timeline In Minnesota it is the duty of the Assessor to value and classify property. This is done annually nd as of the assessment date of January 2. Each year's assessment is based on arms-length transactions (sales that meet the criteria of an open market transaction) that occurred from stth October. 1 to September 30 (see below). When the assessment is completed the local taxing jurisdictions begin their budgeting process for the following year. They use the total assessment to determine their tax base and develop their tax rates. All aspects of the assessment, including but not limited to the assessment date, sales period and property tax classification, are dictated by state statute and under the oversight of the Minnesota Department of Revenue. The following chart is the timeline of the assessment: SALES PERIODASSESSMENT DATETAX YEAR October 1, 2021 to September 30, 2022January 2, 20232024 October 1, 2022 to September 30, 2023January 2, 20242025 October 1, 2023 to September 30, 2024January 2, 20252026 6 26 Sales Statistics Defined Statistical analysis is used to test the accuracy of the assessment and help assessors to ensure equity between properties at the neighborhood, municipal and county levels. The Minnesota Department of Revenue also uses these same techniques to test for equity between counties. The primary statistics used are: Median Ratio: This is a measure of central tendency that is the midpoint of a group of sales ratios when arrayed from low to high. The median is a useful statistic as it is not affected by extreme ratios. Aggregate Ratio: This is the total market value of all sale properties divided by the total sale prices. It, along with the mean ratio, gives an idea of our assessment level. Within the city, we constantly try to achieve an aggregate and mean ratio of 94% to 95% to give us a margin to account for a fluctuating market and still maintain ratios within state mandated guidelines. Also referred to as the Weighted Mean. Mean Ratio: The mean is the average ratio. We use this ratio not only to watch our assessment level, but also to analyze property values by development, type of dwelling and value range. These studies enable us to track market trends in neighborhoods, popular housing types and classes of property. Coefficient of Dispersion (COD): The COD measures the accuracy of the assessment. It is possible to have a median ratio of 93% with 300 sales, two ratios at 93%, 149 at 80% and 149 at 103%. Although this is an excellent median ratio, there is obviously a great inequality in the assessment. COD indicates the spread of the ratios from the mean or median ratio. The goal of a good assessment is a COD of 10 to 20. A COD under 10 is considered excellent and anything over 20 will mean an assessment review by the Department of Revenue. Price Related Differential (PRD): This statistic measures the equality between the assessments of high and low valued property. A PRD over 100 indicates a regressive assessment, or the lower valued properties are assessed at a greater degree than the higher. A PRD of less than 100 indicates a progressive assessment or the opposite. A perfect PRD of 100 means that both higher and lower valued properties are assessed exactly equal. 2025 Residential Statistics The following statistics are based upon ratios calculated using qualified residential sales made during the period Oct 1, 2023 through Sept 30, 2024 for the City of Centerville. The residential sales are compared to the residential assessed values for the current year and adjusted accordingly. This is the basis for citywide equalization, checking assessment accuracy, and predicting trends in the market. Median Ratio: 95.20% COD: 4.83 PRD: 100.5 # of Qualified Sales 48 7 27 Appeals Procedure Each spring Anoka County sends out a property tax bill (based on the prior year assessment) along with the Notice of Valuation and Classification. Three factors that affect the tax bill are: ΐȁ The amount your local governments (town, city, county, etc.) spend to provide services to your community. Αȁ The estimated market value of your property. Βȁ The classification of your property (how it is used). The assessor determines the final two factors. You may appeal the value or classification of your property as described below: Informal Appeal Property owners are encouraged to call the appraiser or assessor whenever they have questions or concerns about their market value, classification of the property, or the assessment process. Almost all questions can be answered during this informal appeal process. When taxpayers call questioning their market value, every effort is made to make an appointment to inspect properties that were not previously inspected. If the data on the property is correct, the appraiser can show the property owner other sales in the market that support the estimated market value. If errors are found during the inspection, or other factors indicate a value reduction is warranted, the appraiser can easily make the changes at this time. Local Board of Appeal and Equalization The Local Board of Appeal and Equalization is typically made up of city council members or township board members. In some jurisdictions, a special board is appointed and typically consists of real estate professionals. The Local Board meets in mid-April to early May. The Centerville meeting is April 23, 2025. Taxpayers can make their appeal in person or by letter. If an interior inspection is denied, no adjustment can be made to value per MN Statute. The assessor is present to answer any questions and present evidence supporting their value. County Board of Appeal and Equalization The Anoka County Board of Appeal and Equalization meeting is on June 16, 2025. To appeal to the County Board of Appeal and Equalization, a property owner must first appeal to the Local Board of Appeal and Equalization. The County Board of Appeal and Equalization follows the Local Board of Appeal and Equalization in the assessment appeals process. Again, if an interior inspection is denied no adjustment can be made to value per MN Statute. Their role is to ensure equalization among individual assessment districts and classes of property. Decisions of the County Board of Appeal and Equalization can be appealed to the Minnesota Tax Court. 8 28 Minnesota Tax Court Depending on the type of appeal, property owners may take their case to either the Small th Claims Division or the Regular Division of Tax Court until April 30of the year in which taxes are payable. For information on the Minnesota Tax Court process: Phone: 651-539-3260 or for MN Relay call 1-800-627-3529. Or visit their online website at: www.mn.gov/tax-court 9 29 City of Centerville Sales for the 2025 Assessment Residential Sales Counts for the time period 10/1/23-9/30/2024 Number of sales that were used for the sales study48 Sales that were rejected and breakout of each reason: Sale Reject Reason Codes from Dept. of RevenueCounts for each reject code 02 - Relative Sale0 ЉЌ Α ğ͵ 9ǣĻƒƦƷ tğƩƷǤͲ Ĭ͵ DƚǝĻƩƓƒĻƓƷ !ŭĻƓĭǤ {ğƌĻ2 04 - Partial Interest Sale0 ЉЎ Α {ƷğƷǒƷƚƩǤ /ƌğƭƭźŅźĭğƷźƚƓ /ŷğƓŭĻ0 ЉЏ Α ğ͵ LƓĭƚƒĻ DǒğƩğƓƷĻĻƭͲ Ĭ͵ bƚƓΏĭğƭŷͲ ĭ͵ Ɠǒƭǒğƌ CźƓğƓĭźƓŭ0 ЉА Α ğ͵ tŷǤƭźĭğƌ /ŷğƓŭĻͲ Ĭ͵ wĻƓƚǝğƷźƚƓ7 ЉБ Α ğ͵ /ƚƩƩĻĭƷźƚƓ 5ĻĻķͲ Ĭ͵ vǒźƷ /ƌğźƒ 5ĻĻķ0 ЉВ Α ğ͵ 9ƭƷğƷĻ {ğƌĻͲ Ĭ͵ DźŅƷͲ ĭ͵ ƩğķĻ0 10 - Prior Interest Sale0 12 - PTCO Instructed Reject0 ЊЍ Α ğ͵ /ƚƓƷƩğĭƷ tğǤƚŅŅͲ Ĭ͵ aƚƩƷŭğŭĻ !ƭƭǒƒƦƷźƚƓ0 ЊЎ Α ğ͵ CƚƩĭĻķ {ğƌĻͲ Ĭ͵ CƚƩĻĭƌƚƭǒƩĻͲ ĭ͵ \[Ļŭğƌ !ĭƷźƚƓͲ ķ͵ {ŷƚƩƷ {ğƌĻ0 ЊЏ Α ğ͵ {ƦƌźƷΉ/ƚƒĬźƓĻķ {ğƌĻƭͲ Ĭ͵ ğƌǒĻ bƚƷ !ǝğźƌğĬƌĻ0 17 - Excessive Non-Real Property0 ЊБ Α ğ͵ 5ĻŅğǒƌƷ ΛƚƓ ĭƚƓƷƩğĭƷ ŅƚƩ ķĻĻķΜͲ Ĭ͵ wĻǞƩźƷĻ ƚŅ ĻƩƒƭ0 19 - Relocation0 20 - Leaseback0 21 - Bank Sale (including HUD sales)0 22 - Below Minimum Down Payment0 23 - Sale Under Minimum0 24 - Multi County Sale0 ЋЎ Α ğ͵ !ŭƩźĭǒƌƷǒƩğƌ tƩĻƭĻƩǝĻͲ Ĭ͵ !ƭƭĻƭƭƒĻƓƷ !ŭƩĻĻƒĻƓƷ0 26 - Not Typical Market0 27 - Court Ordered Value0 29 - Allocated Sale Price0 30 - Assessor Restricted Value0 31 - Assemblage0 Vacant Land Sales (not used for the sales study0 Total sales that were not used for the residential sales study9 Total Residential sales57 Commercial/Industrial/Apartment Sales Counts Vacant Land Sales (not used for the sales study)0 Sales that were considered "qualified"1 Sale "unqualified" - same buyer and seller as the above sale so added values together and reported on one eCRV1 Total C/I/A sales2 Grand total of all City of Centerville Sales 10/1/23-9/30/2459 Public resource to look up sales/eCRV's: https://www.mndor.state.mn.us/ecrv_search/app/openCustomSearch 10 30 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 2025 Administration VII.1 TITLE OF ISSUE: City of Centerville Claims Through KGROUND AND SUPPLEMENTAL INFORMATION: A detailed listing of disbursement is included in the packet for your consideration. COST AND SOURCE(S) OF FUNDING: REQUESTED COUNCIL ACTION: Motion to approve claims as submitted. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Detail attached. Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 31 04/17/25 7:41 AM CITY OF CENTERVILLE Page 1 *Check Detail Register© Batch: 042325 Check #Check DateVendor NameAmountInvoiceComment 10100 MIDWESTONE BANK 04/11/25 2405 eMINNESOTA DEPT OF REVENUE G 101-21702State Withholding$1,120.20STATE W/H - PAY PERIOD 7 Total $1,120.20 04/11/25 2406 eNATIONWIDE RETIREMENT SOLUTION G 101-21705Other Retirement$1,950.00DEF COMP W/H - PAY PERIOD 7 Total $1,950.00 04/11/25 2407 eTASC G 101-21711FSA Payable$200.21FSA W/H - PAY PERIOD 7 Total $200.21 04/11/25 2408 eIRS/EFTPS G 101-21701Federal Withholding$3,487.59FED W/H - PAY PERIOD 7 G 101-21703FICA Tax Withholding$5,053.84FICA/MED W/H - PAY PERIOD 7 & 7.01 Total $8,541.43 04/11/25 2409 ePUBLIC EMPLOYEES RETIREMENT G 101-21704PERA$4,223.63PERA W/H - PAY PERIOD 7 Total $4,223.63 04/23/25 37522AFLAC G 101-21712AFLAC Insurance715846$278.16AFLAC INS. - SERV THRU APRIL Total $278.16 04/23/25 37523AMERITAS G 101-21720Vision Care$12.24VISION CARE Total $12.24 04/23/25 37524AT & T E 101-43000-433Dues and Subscriptions28735240421$22.77SERVICE FOR LOCATOR - SUBSCRIPTION Total $22.77 04/23/25 37525CANON FINANCIAL SERVICES INC. E 101-43000-400Computer, Copier Main. C39827860$33.13P.W. COPIER SERV THRU 4-30-25 Total $33.13 04/23/25 CENTERPOINT ENERGY 37526 E 101-45201-380Utilities$180.376970 LAMOTTE DR - SERV THRU 3-26-25 E 101-42280-380Utilities$623.221880 MAIN ST - SERV THRU 3-26-25 E 602-43200-380Utilities$27.191785 PELTIER LAKE DR - SERV THRU 3-26-25 E 101-43000-380Utilities$692.592085 W CEDAR ST - SERV THRU 3-26-25 Total $1,523.37 04/23/25 37527CONNEXUS ENERGY E 602-43200-380Utilities$83.406900 - 20TH AVE - LIFT STATION - SERV THRU 3-26-25 E 601-49400-380Utilities$179.757087 - 20TH AVE - WATER TOWER - SERV THRU 3-26-25 E 101-43140-386Other Utilities$50.44STREET LIGHTS - 395653-219678 - SERV THRU 3-26-25 E 101-43140-386Other Utilities$65.38STREET LIGHTS - 395653-219699 - SERV THRU 3-26-25 E 101-43140-386Other Utilities$77.967100 - 20TH AVE N - TRAFFIC SIGNAL - SERV THRU 3-26-25 E 601-49400-380Utilities$17.946800 - 20TH AVE - SCADA - SERV THRU 3-26-25 E 602-43200-380Utilities$17.946800 - 20TH AVE - SCADA - SERV THRU 3-26-25 32 04/17/25 7:41 AM CITY OF CENTERVILLE Page 2 *Check Detail Register© Batch: 042325 Check #Check DateVendor NameAmountInvoiceComment Total $492.81 04/23/25 37528FINANCE & COMMERCE, INC. E 452-43140-340Advertising & Printing745772872$253.00AD FOR BIDS - 2025 THIN OVERLAY STREET IMPROVEMENTS Total $253.00 04/23/25 37529FIRST ADVANTAGE E 101-43000-300Professional Srvs2503642503$141.66ANNUAL ENROLLMENT & DRUG TESTING Total $141.66 04/23/25 37530GMP CONSULTANTS LLC E 101-41400-300Professional Srvs25-106$3,614.30ADMINISTRATOR SEARCH - ADS, MAILERS, ETC Total $3,614.30 04/23/25 37531GRAYBAR E 601-49400-220Repair/Maint Supply9341581075$43.73KEYS FOR SCADA BOXES E 602-43200-220 Repair/Maint Supply9341581075$43.73KEYS FOR SCADA BOXES Total $87.46 04/23/25 37532HUGO FEED MILL & ELEVATOR CO E 101-43000-220Repair/Maint Supply$9.48P.W. SUPPLIES Total $9.48 04/23/25 37533INNOVATIVE OFFICE SOLUTIONS LL E 101-41400-200Office Supplies (GENERAIN4814782$199.93OFFICE SUPPLIES Total $199.93 04/23/25 37534INTERNATIONAL UNION OF OPERATI G 101-21707Union Dues$140.00UNION DUES Total $140.00 04/23/25 37535JEFF GIMPL Accounts Receivable$793.46REFUND ON OVER PYMT ON UT BILL FOR 2036 G 101-11500 WILLOW CIRCLE Total $793.46 04/23/25 37536KRIS SWEENEY/PETTY CASH E 603-43000-441Conf. & Schooling$20.00REIMBURSE PETTY CASH DRAWER Total $20.00 04/23/25 37537LEAGUE OF MN CITIES INS TRUST E 101-41400-430Miscellaneous9583$1,000.00CLAIM#1001814 - CITY'S DEDUCTIBLE FOR INJURY AT SKATING RINK Total $1,000.00 04/23/25 37538LRS PORTABLES OF MINNESOTA E 101-45202-410Rentals (GENERAL)MP271468$476.84PORTAL RESTROOM RENTALS Total $476.84 04/23/25 METRO I-NET 37539 E 101-41400-300Professional Srvs2598$933.75MONTHLY SUPPORT E 101-43000-300Professional Srvs2598$933.75MONTHLY SUPPORT E 601-49400-300Professional Srvs2598$933.75MONTHLY SUPPORT E 602-43200-300Professional Srvs2598$933.75MONTHLY SUPPORT Total $3,735.00 33 04/23/25 MN PEIP 37540 04/17/25 7:41 AM CITY OF CENTERVILLE Page 3 *Check Detail Register© Batch: 042325 Check #Check DateVendor NameAmountInvoiceComment G 101-21706Hospitalization/Medical Ins$5,530.281503157APRIL - HEALTH INSURANCE G 101-21706Hospitalization/Medical Ins1510916$6,107.62MAY HEALTH INSURANCE Total $11,637.90 04/23/25 37541PRESS PUBLICATIONS E 452-43140-340Advertising & Printing830353$183.72AD FOR BID - 2025 THIN OVERLAY STREET IMPRV E 101-41400-350Ord., Pub. Hearings, etc.830862$63.35BOARD OF APPEAL & EQUALIZATION E 101-41400-350Ord., Pub. Hearings, etc.830863$114.03ORD. 140 E 101-41400-350Ord., Pub. Hearings, etc.830864$95.03ORD. 141 Total $456.13 04/23/25 37542SAFEGUARD SECURITY E 101-42280-300Professional Srvs70497$367.50DOOR ACCESS CONTROLLER E 101-41400-430Miscellaneous70753$188.7525 KEY FOBS E 101-41400-300Professional Srvs70791$59.95MONTHLY FIRE ALARM MONITORING/SERVICE PLAN Total $616.20 04/23/25 37543SUN LIFE INSURANCE COMPANY G 101-21708Short Term Disability Ins$228.78SHORT TERM DISABILITY INS - SERV THRU MAY 2025 G 101-21715Life Insurance$113.10LIFE INS. - SERV THRU MAY 2025 Total $341.88 04/23/25 37544THUL SPECIALTY CONTRACTING, INC. E 602-43200-300Professional Srvs3354$2,550.00MANHOLE I & I REPAIR Total $2,550.00 04/23/25 37545VERIZON E 101-42400-321Telephone6110581559$52.59CELL PHONE SERVICE THRU 4-9-25 E 101-43000-321Telephone6110581559$157.78CELL PHONE SERVICE THRU 4-9-25 E 601-49400-321 Telephone6110581559$52.59CELL PHONE SERVICE THRU 4-9-25 E 602-43200-321Telephone6110581559$52.59CELL PHONE SERVICE THRU 4-9-25 E 603-43000-210Operating Supplies6110581559$40.01TABLET SERVICE THRU 4-9-25 Total $355.56 04/23/25 37546XCEL ENERGY E 101-45202-380Utilities$422.496970 LAMOTTE DR - SERV THRU 4-6-25 E 101-45202-380 Utilities$21.791601 LAMOTTE DR - SERV THRU 4-6-25 E 101-43140-386Other Utilities$16.691745 MAIN ST - SERV THRU 4-6-25 E 101-43140-386Other Utilities$243.771682 MAIN ST - SERV THRU 4-6-25 E 101-43140-386Other Utilities$16.697098 CENTERVILLE RD - SERV THRU 4-6-25 E 601-49400-380Utilities$1,162.881880 MAIN ST - SERV THRU 4-8-25 E 101-42280-380Utilities$630.271880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 4-6-25 E 602-43200-380Utilities$52.427285 MAIN ST - SERV THRU 4-6-25 E 101-45202-380 Utilities$228.371600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 4-6-25 E 602-43200-380Utilities$32.791889 CENTER ST - SEWER LIFT - SERV THRU 4- 8-25 E 602-43200-380Utilities$202.277300 MILL RD - SEWER - SERV THRU 4-6-25 E 101-45202-380Utilities$31.161600 LAMOTTE DR - WARMING HOUSE - SERV THRU 4-7-25 E 601-49400-380Utilities$232.621875 FOX RUN - PUMP - SERV THRU 4-6-25 E 101-43140-386Other Utilities$2,729.14STREET LIGHTS - SERV THRU 4-7-25 Total $6,023.35 34 04/17/25 7:41 AM CITY OF CENTERVILLE Page 4 *Check Detail Register© Batch: 042325 Check #Check DateVendor NameAmountInvoiceComment $50,850.10 10100 Fund Summary 10100 MIDWESTONE BANK 101 General Fund$43,734.03 452 City Street Projects$436.72 601 Water Fund$2,623.26 602 Sewer Fund$3,996.08 603 Storm Water Fund$60.01 $50,850.10 35 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April , 2025 Administration VII. TITLE OF ISSUE: Centennial Lakes Police Department Claims Through BACKGROUND AND SUPPLEMENTAL INFORMATION: The packet contains the Check Register and Detail for the following disbursements. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve as submitted For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Check Register & Detail Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 36 CENTENNIAL LAKES POLICE DEPTCheck Register - POLICEPage: 1 Check Issue Dates: 4/4/2025 - 4/17/2025Apr 17, 2025 11:01AM Report Criteria: Report type: Summary Check NumberCheck Issue DatePayeeAmount 1568704/17/2025Accounts Receivable44.60 1568804/17/2025Amazon Capital Services206.32 1568904/17/2025APPLIED CONCEPTS, INC6,386.00 1569004/17/2025Barna, Guzy & Steffen Ltd.561.00 1569104/17/2025Centennial Area Chamber10.00 1569204/17/2025CENTENNIAL UTILITIES1,001.58 1569304/17/2025COVERALL NORTH AMERICA, INC820.00 1569404/17/2025DVS RENEWAL30.00 1569504/17/2025E C S I, LLC1,151.25 1569604/17/2025GEORGE'S INC122.50 1569704/17/2025Language Line Services186.43 1569804/17/2025LB Carlson LLP2,640.00 1569904/17/2025LEAGUE OF MN CITIES INS TRUST102,387.00 1570004/17/2025Metro-INET8,174.00 1570104/17/2025MIDWAY FORD INC463.21 1570204/17/2025QUILL LLC207.31 1570304/17/2025TRANSUNION RISK & ALTERNATIVE75.00 202503004/17/2025CENTURY LINK131.38 202503104/17/2025HealthPartners, Inc.15,015.84 202503204/17/2025WEX BANK3,490.39 Grand Totals: 143,103.81 Payroll Checks #15684 - 15686 M = Manual Check, V = Void Check 37 38 39 40 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April , 2025 Administration VII.3 TITLE OF ISSUE: Centennial Fire District Claims Through BACKGROUND AND SUPPLEMENTAL INFORMATION: The packet contains the Check Register and Detail for the following disbursements. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to Approve as submitted For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Check Register & Detail Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 41 42 CENTENNIAL FIRE DISTRICTFire Disbursement ReportPage: 1 Input Dates: 4/9/2025 - 4/22/2025Apr 17, 2025 08:55AM NameInvoiceDescriptionInvoice DateTotal Cost CENTENNIAL UTILITIES (138) CENTENNIAL UTILITIES04 22 2025MARCH - Gas, Water (Station 1)04/22/2025435.72 Total CENTENNIAL UTILITIES (138):435.72 LB Carlson LLP (341) LB Carlson LLP2471532024 Audit, PROGRESS BILLING (services through 3/31/04/22/20252,640.00 Total LB Carlson LLP (341):2,640.00 Metro-INET (223) Metro-INET2614APRIL - Phone & IT Services04/22/20252,688.00 Total Metro-INET (223):2,688.00 Grand Totals: 5,763.72 43 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April , 2025 Administration VII. TITLE OF ISSUE: Encroachment Agreement, - Fence BACKGROUND AND SUPPLEMENTAL INFORMATION: The applicants are requesting to place a 4', chain link fence within the City's drainage/utility easements on the side and rear yard of their property. The applicant has submitted all appropriate documents and paid associated fees. The application has been reviewed by the Building Inspector and found to be within the guidelines of issuance. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to approve as submitted and authorize the City Clerk to record with Anoka County. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Encroachment Agreement Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 44 45 46 47 48 49 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 23, 2025 Administration/Planning VII. TITLE OF ISSUE: Request for Proposals for Planning Services BACKGROUND AND SUPPLEMENTAL INFORMATION: The city's consulting planner, Phil Carlson, will be retiring in June and the city will need to obtain planning services for day-day planning work. Staff is requesting authorization to request proposals from planning firms to provide proposals for . In terms of a timeline, a request for proposals would go out in April, to be received and evaluated in May, with an intent to begin work in June. COST AND SOURCE(S) OF FUNDING: TBD REQUESTED COUNCIL ACTION: Motion to authorize staff to For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 50 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 23, 2025 VII.7 TITLE OF ISSUE: Res-0XX Accepting a Donation from the Centerville Lions Club BACKGROUND AND SUPPLEMENTAL INFORMATION: The Centerville Lions The city is appreciative of this donation and would like to thank the Centerville Lions for their generosity. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Motion to adopt Res 25-0XX For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ X Vote Record: Aye Nay _____ Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 51 CITY OF CENTERVILLE RESOLUTION #25-____ A RESOLUTION ACCEPTING A DONATION TO THE CITY PARKS & RECREATION FUND FROM THE CENTERVILLE LIONS WHEREAS, the City of Centerville is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts. WHEREAS, the following persons and entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Centerville Lions $500.00 WHEREAS, the terms or conditions of the donations, if any, are as follows: Donation Number Terms or Conditions 01 To be utilized to offset expenditures associated with the maintenance of parks WHEREAS, all such donations have been contributed to the city for the benefit of its citizens, as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA AS FOLLOWS: 1. The donation described above is accepted and shall be used to operate services either alone or in cooperation with others, as allowed by law associated with its municipal parks. Passed by the City Council of Centerville, Minnesota this 23th day of April, 2025. ___________________ Mayor, Nancy Golden Attested: ____________________ City Clerk 52 53 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 23, 2025 Public Works IX.1 TITLE OF ISSUE: Irrigation at LaMotte Park BACKGROUND AND SUPPLEMENTAL INFORMATION: During the annual inspection of the variable frequency drive (VFD) service at LaMotte Park, a fault was identified in the system. The technician inspecting the service contacted Renner and Sons Pump to diagnose the problem. Renner and Sons confirmed that the motor needs to be replaced. There could also be a problem with the pump. The pump was replaced in 2004, serviced and installed in the LaMotte Park Water Reuse Irrigation System in 2010, and it has been in use since then. The attached quote is for the Stormwater Reuse System at LaMotte Park. Both the motor and pump are included in the quote in case both parts need to be replaced. The contractor will need to tear apart the pump to determine if it works. The warranty for installation of a new pump and motor is 3 years and the labor is warrantied for 6 months. Staff is requesting that council accept the quote and authorize the work to be performed to repair the irrigation system. COST AND SOURCE(S) OF FUNDING: Aproximaetly $23,699 (Stormwater Fund) REQUESTED COUNCIL ACTION: Motion to accept the quote and authorize the work to be performed to repair the irrigation system. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Quote Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 54 55 CITY OF CENTERVILLE REQUEST FOR COUNCIL ACTION Agenda Item # Department: Requested Council Meeting Date: April 23, 2025 Administration X.1 TITLE OF ISSUE: Administrator's Report BACKGROUND AND SUPPLEMENTAL INFORMATION: The Administrator's report is included in the packet for Council's review. COST AND SOURCE(S) OF FUNDING: N/A REQUESTED COUNCIL ACTION: Information only. For ClerkÓs Use: SUPPORTED DOCUMENTS ATTACHED Motion By: ____________________________________ Resolution Ordinance Contract Minutes Plan Map Second By: ____________________________________ Vote Record: Aye Nay _____ Administrator's Report Other (specify) ____________ __________ ___ _______________________________________________________ _____ _____ _________________________________________________________________________ Administration Department Use: Refer to: _________________________________ Consent Tabled Until: ______________________________ Regular Other: ___________________________________ 56 AdministratorÓs Report April 23, 2025 ADMINISTRATION Recognition Finance Director Bruce DeJong has been appointed to the Metro Inet Long Range Financial Planning Subcommittee. This committee is tasked with establishing long-term fiscal sustainability, which will add tremendous value to our own cityÓs fiscal stability. Congratulations Bruce! PARKS & RECREATION Parks & Recreation Projects Laurie LaMotte Memorial Park Play Structure Equipment The Parks & Rec. Committee has forwarded questions to their preferred RFP vendor and requested sample fall zone and ADA Accessibility materials. Information will be provided at the Committee meeting on May 7th. Fiore Tree Update The Committee has received all quotes for available installation, watering, electricity, etc. Two donors have been lined up and Chair Errickson-Grahek and staff continues to research grant possibilities. Stay tuned. 2025 Main Street Market Main Street Market will take place every Thursday at 5:30p.m. from thst July 17-August 21. The location: 1721 Westview Street, Centerville, next to Centerville Elementary parking lot. Registration is now open for vendors, click here: https://rb.gy/1yxx6z CENTENNIAL FIRE DISTRICT Accepting Applications The Centennial Fire District is currently hiring for Paid On- Call positions. If you are interested in becoming a Centennial Fire District Firefighter/EMT, please visit the CFD webpage for more information: JOIN US | Centennial Fire ItÓs that time of year where the Centennial Fire District is receiving calls about grass fires. Please be cautious when burning outdoors, as it is very dry. 57 th The Fire Steering Committee met on April 17 and presented two Life Saving Awards for a high-risk rescue on Centerville th Lake on March 14. Thank you to the firefighters who responded to this call! Firefighters Adam Montain (left) and Bryce Wasiloski (middle) are shown in the photo to the left with Chief Dan Retka (right). CENTENNIAL LAKES POLICE E-Bikes Keep an eye out for our officers utilizing our new department e-bikes. Be sure to stop and check them out. The Centennial Lakes Police DepartmentÓs new E-Bikes help officers connect with the community and assist those in need. With easier access to parks and trails, officers are more approachable, fostering trust and building stronger relationships Î one ride at a time. Visit this like to learn more: https://www.facebook.com/NorthMetroTV/videos/962505538972784 Officer BJ Stepan to the right. PUBLIC WORKS Hiring Seasonal P.W. Technicians Now Hiring If you are 18 years of age or older and interested in earning $16.80/hour, check out the link for an application packet: https://www.centervillemn.com/documentcenter/view/1202/2025- seasonal-maintenance-tech-packet or stop by City Hall for a packet. Meeting and City Hall Schedule April 23, 2025, 5:00 & 6:30 p.m. Î City Council Work Session & Council Meeting (Local Board of Appeal) April 26, 2025, 8:00 a.m. Î 12:00 p.m. Î City Council Work Session, Strategic Planning - **CANCELLED** May 6, 2025, 6:30 p.m. Î Planning & Zoning Commission (P.H. Chapter 156 & Table of Allowed Uses and Variance Request, Shuda Properties, LLC/dba Dreamscapes Î Setback for Pylon Sign, and Variance Request, 1421 Mound Trail Î Construction of Accessory Structure in Front Yard, Height & Size May 7, 2025, 6:30 p.m. Î Parks & Recreation Committee May 14, 2025, 6:30 p.m. Î City Council May 21, 2025 Î EDA May 28, 2025, 5:00 & 6:30 p.m. Î City Council Work Session & Council Meeting 58 CENTERVILLE CARES Anoka County Î Homeowner/Homebuyer Programs The home rehabilitation loan programs help income-qualified residents with health, safety, accessibility and some energy concerns on their primary home. It provides deferred, zero interest loan financing. No reverse mortgages are accepted. Learn more here. ECONOMIC DEVELOPMENT Economic Development Authority (EDA) th At the April 17 EDA meeting, Lloyd Drilling was sworn into office filling the board vacancy. Welcome to the EDA Lloyd! Calendar of Events: April 23, 2025, Centennial Area Social Network Î 5:00pm-7:00pm Î Red Ginger Chia Bistrol May 15, 2025, Ageing Well Senior Expo Î 9am-12:00, St. GenevieveÓs Community Parish Center, 6995 Centerville Road ental Lab May 15, 2025, Lunch & Learn Î 11:30am-1pm Î Renstrom D Anoka County Regional Economic Development (ACRED) ACRED will hold their annual Economic & th Workforce Development Summit on May 7 from 9:00AM-12:00Pm at the Bunker Hills Event Center in Coon Rapids. The event features an educational component, as well as networking opportunities. This is an excellent event, and reservations are going fast. The event is free. If you would like to attend, please scan the QR code on the flyer to register. COMMUNITY DEVELOPMENT 59 Development Inquiries None Planning & Zoning th At the May 6 P&Z meeting, the Commission will hold a public hearing on Zoning Ordinance revisions and review a couple of variance applications. The meeting starts at 6:30p.m. and the public is welcome to attend. COMMUNITY ENGAGEMENT (March 2025) Website 2,3 users 2.2k new 5.3k page views Website (Featured News) Spring Road Weight Restrictions Upcoming Public Hearings Î P & Z Annual Street Street Sweeping rd 33 Annual Garage Sale Day Registration Inflow & Infiltration Program Local Board of Appeal & Equalization Fete des Lacs Parade Registration is Open Beyond the Yellow Ribbon Hiring Seasonal P.W. Tech. Main Street Market Registration Anoka County Law Day Smart Irrigation Controller Rebate Follow Us on Social Media Stay Connected 60 61 Reader Board (11,000+ cars/day) Meeting Schedules Park Clean Î Volunteers Needed Hiring Seasonal P.W. Technician Social Media (571 X; 935 FB Followers) (797 Post Reach) City Accounts o 3/28 P & R Agenda/Packet Link (34/176) o 3/28 P & Z Agenda/Packet Link (37/161) o 3/28 Fete des Lacs Parade Registration (20/79) o 3/28 Shared Beyond the Yellow Ribbon NE Metro (18/74) o 3/21 City Council Agenda/Packet Link (28/264) o 3/18 Anoka County Law Day o 3/14 EDA Agenda/Packet Link (34/181) o 3/7 City Council Agenda/Packet Link (29/276) o 3/5 Blizzard Wizard at Work (59/379) o 3/3 Snowplow Naming Contest Winner - Blizzard Wizard (59/453) o 3/3 Recycle Technologies Events & Coupons (43/453) Community Email List (301 email addresses) Upcoming Meeting Agendas, Admin. Report, Newsletter, Registrations Open & Upcoming Events Business Email List Promote local businesses via promotional swag at summer events Google Business Profile 146 profile views 73 people asked for directions 24 calls 49 website visits Informational Kiosk Î Cornerstone Park Sign up to Receive Text Messages and/or to be Added to the CityÓs E-Blast 62 Receive text messages about upcoming events on the city calendar and the parks calendar. From the CityÓs Website Click on the ÐNotify MeÑ icon to receive texts messages with information about upcoming events on the city calendar and the parks calendar. Click here to be taken directly to this page. Sign up to be added to the cityÓs e-blast list to receive meeting agendas, meeting packets, newsletters, the AdministratorÓs Report, and other pertinent information via email. Click here to sign up via a Google Doc form. Once your information is submitted, your email will be added to our email distribution list. Click here to be taken to the ÐStay ConnectedÑ page where you can then create an account and complete the Google Docs form. Staff Training Public Works Technicians Alex Barmettler, James Huisenga, and Caleb Molitor attended the annual Minnesota cities stormwater coalition (MCSC) meeting on April 16, 2025. 63